Creating InvoicesMulti entry invoices and single entry invoices

On the website you will have the choice to create either “single entry invoices” or “multi entry invoices”

“Single entry invoices” means that bidders who have won multiple items will be sent separate invoices for each item they have won. A single entry invoice would look something like this:

“Multi entry invoices” means that bidders who have won multiple items will be sent one single invoice for all those items. A multi entry invoice would look something like this:

To make invoices for all winning bidders in an auction

Go to the website’s admin pages. In the blue box on the left hand side, there is a link titled “Auction”.

If you click on this you will find a list of all the auctions held on the website.

Tick the box to the left of the auction for which you wish to create invoices. If you have trouble finding the relevant auction on the list you can use the search box at the top of the page to find it.

Then go to the long narrow box just above the list and select either “make multi entry invoices” or “make single entry invoices”.

Once you have selected which kind of invoice you wish to make, click “Go”.

To make invoices for winning bidders of individual lots

Go to the website’s admin pages. In the blue box on the left hand side, there is a link titled “Lot”.

Here you will find a list of all the lots on the website.

Tick the boxes to the left of the lots for which you wish to create invoices. If you have trouble finding the relevant lot on the list you can use the search box at the top of the page to find it.

Then go to the long narrow box just above the list and select either “make multi entry invoices” or “make single entry invoices”.

Once you have selected which kind of invoice you wish to make, click “Go”.

If a winning bidder cannot pay for the item they have won or changes their mind, you can make an invoice for the underbidder (the second highest bidder)

To do this, go to the website’s admin pages. Click on the “Bid” link in the blue box on the left hand side of the admin pages.

Here you will find a list of every single bid made for lots on the website, along with the bid amount, the bid date and time and the user who made the bid.

Find the relevant bid, and tick the box to the far left of the entry. If you have trouble finding the relevant bid on the list you can use the search box at the top of the page to find it.

Then go to the long narrow box just above the list and select either “make multi entry invoices” or “make single entry invoices”.

Once you have selected which kind of invoice you wish to make, click “Go”.

To edit your company’s standard details on invoices

Click on the link named “CompanyInfo” in the blue box on the left hand side of the admin pages.

On this page you can edit the company telephone number, email, contact address, etc. that appears as standard on invoices.

To change the company logo included on invoices, click on the “CompanyLogo” link.

Click on the button titled “Add new logo”. Click on “Choose File” to upload the picture file you want. Tick the “Default Logo” box if you wish to include this logo as default on all invoices.

Then click “Save”.

To see all the invoices that you have made

Click on the link titled “Invoice” in the blue box on the left hand side of the admin pages.

Here you will find a list of all invoices made, along with dates, customer names and prices of the lots won.

To edit an invoice’s details, click on the relevant invoice. You will come to a page similar to the one below. Here you can edit all the information included on the invoice.

To save any changes to the invoice, click the “Save” button at the bottom of the page. To delete the invoice, click the red “Delete” button.

To view what the invoice would look like to the person who receives it, click on the link near the top of the page titled “View on site”. This will take you to a preview image of the invoice, like the one below.