The Big Move Report2016

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Contents

ITEM Pg. No

1 Introduction 3

2 Background 3

3 BSA Accommodation Standards 4

4 Maintenance 10

5 Standard Specifications 11

6 Assignable Areas 12

7 Budget Constrains 13

8 Inspection and Scope 13

9 Property condition Assessment Report 14

10 SCM Issues 18

11 Financial Implications 19

12 Legal Implications 20

13 Communications 22

14 Recommendations 22

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1. Introduction

The report has been prepared to provide pertinent information about the available office

accommodation in the preferred locations as indicated in the report. As such, the report is not

technically exhaustive and should be considered preliminary.

The site inspections were carried out from July 2016 in the company of either Messrs. T

Moses (CFO) or T Lejaka (CFO). The inspections were limited to components that were

readily visible and not obstructed by storage, finishes, vegetation, etc.

2. Background

In April 2014, the office of Boxing South Africa (BSA) relocated from Midrand where it was

situated for a period spanning over four years. The entity temporarily moved to Pretoria where it

is currently housed under the auspices of Sport and Recreation South Africa (SRSA).

Subsequent to the move, BSA witnessed an exodus of staff members for reasons that included,

amongst others, resignations due to extended travelling and or commuting distances, staff

absconding from duty and dismissals attributable to misconduct. Included in the aforementioned

staff members were senior and executive managers whose departure made it somewhat

impractical for the entity to continue to optimally and effectively execute its mandate as

envisaged in the South African Boxing Act, Act No. 11 of 2001.

In an effort by SRSA to aid the unpleasant situation a Senior Administrator, Mr. M Maake, was

seconded to BSA to bring stability and to assist in paving the way forward. It is worth noting that

at the time of writing this report the recruitment and appointment of the new CEO, CFO, two

Managers and other officials has been finalized.

SRSA has recently issued a notice that the interim allocation of office space to BSA is no longer

feasible. The Department cited that it is currently engaged in a recruitment process for new

employees and have reached total diffusion in terms of the available working space for new

employees. In light of the aforesaid BSA is requested to vacate SRSA and secure its new office

accommodation by no later than end of September 2016.

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3. BSA ACCOMMODATION STANDARDS

3.1 HEATING, VENTILATION AND AIR CONDITIONING

The ventilation of the building must be in accordance with the requirements of the

Occupational Health and Safety Act, 1993 (Act 85 of 1993). The premises must be fully air-

conditioned, with all maintenance, repairs and replacements the responsibility of the bidder.

The HVAC system must allow for individual offices to be on their own controllable

thermostats. The ambient temperature required will be 22 °C. (Min variance 2 °C up or down)

The air-conditioning system must be connected to a programmable HVAC BMS (Building

Management System). A Mechanical Engineer’s assessment report in this regard must be

submitted with the RFT.

Provisioning must be made for the Air-conditioning system to be on a timer for different

building zones and areas via the HVAC BMS System. BSA’s preference for HVAC systems is

a 3-pipe VRV (F) system.

3.2 ABLUTION FACILITIES

The bidder shall provide fully functional new or fully refurbished ablution facilities.

The following norms shall be applied:

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3.2.1 SANITARY FIXTURES FOR BUILDINGS (SANS 10400-1990)

Applicable to G1 Office Space

1 2 3 4 5 6Number of sanitary fixtures to be installed relative to the population

For a population of up

to -

15 30 60 90 120

Males Females

WC Urinals Washbasins WC Washbasins

1 1 1 2 11 2 2 3 22 3 3 5 33 5 4 7 43 6 5 9 5

For a population in excess of 120 add 1 WC pan, 1 urinal and 1 wash basin for every 100

For a population in excess of 120 add

1 WC pan for every 50 persons

For a population in

excess of 120 add 1 washbasin

for every 100 persons

3.2.2 PEOPLE WITH DISABILITY

Toilet facilities for people with disability (Clients and Staff) must be provided for according to

National Building Regulations, SANS 10400. It must also be noted that BSA is committed to

provide dedicated amenities to all visitors to the building/premises (public) amenities, including

to people with bodily constraints.

3.3 WATER SUPPLY

The municipal water supply to the premises shall be metered separately for BSA. BSA requires

a water pressure of at least 4 Bar, should 4 Bars not be available, BSA will require the landlord

to provide equipment at own costs to achieve the desired water pressure. BSA will require

standby water tanks of capacity 20 000 litres with fully automated booster pumps to provide

continuous water supply to the BSA premises at landlord’s cost. A building water filtration

system of BSA specification PA-PUR-HF-3 will be required for each floor to be leased by BSA.

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3.4 ELECTRICAL SUPPLY

The power supply, where applicable, shall be metered separately and power factor correction

equipment and AVR (Auto Voltage Regulation) equipment shall be installed. The relevant

local municipal authority shall also confirm in writing the power supply stability. The

installation shall comply with all relevant regulations and by-laws. Sufficient power supply

must be provided to increase demand at peak times up to 20% of normal use. It must be

taken into account that all operational staff as per the BSA accommodation norms document

will be equipped with a computer. All main electrical supply shall be governed with class one

and class two lightning surge protectors.

Note: BSA will not contribute to any upgrading / provisioning of additional power supply to the

property / building / premises.

Primary-continuous / emergency power supply (Generator) (If not currently installed

provision must be made therefore in the fit-out by the landlord at landlord’s cost)

(Electrical Consultant to advise capacity of Generator and bidder to allow for all

associated costs).

3.4.1 End-User Electrical Layouts

Should the building be deemed suitable for BSA’s requirements – will supply the landlord’s

professional team an “End-User” electrical layout indicating what plugs and electrical fittings

are required. It is the responsibility of the landlord’s professional team to assess the

information provided, and to cost the supporting electrical infrastructure (electrical engineering

design) for the proposed tenant fit-out.

3.4.2 UPS requirements

BSA requires all electrical feeds to be linked to full UPS power to ensure that there is no down

time on any electrical equipment (BSA end-user and building infrastructure) during power

outages. The landlord’s electrical engineer is to propose and design the size, costing and

location of the actual UPS itself and the UPS room.

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It will be expected from the landlord’s electrical engineer to engage the relevant BSA role

players to plan for maximum peak KW/h load BSA’s equipment will place on the UPS. In

addition, it will also be expected from the landlord’s engineer to plan for and anticipate the

building’s (services and infrastructure) load that will be placed on the UPS.

The design of the UPS is expected to carry the full load required to maintain BSA’s operations

in full from when Eskom power may be interrupted until the generators start, up to a maximum

of 10 (ten) minutes. All costs, including full maintenance of the UPS, over the full lease period

are for the landlord’s costs and must be factored into the landlord’s rental offer.

3.4.3 Lightning Protection

The building shall have sufficient lightning protection. (SANS 62305 - All Parts) at bidder’s cost.

3.4.4 Lighting

All interior lighting shall be designed and installed to conform to and exceed SABS 10114-

1:2005 Edition 3 to BSA specific requirements.

BSA will supply a generic lighting and ceiling layout for the proposed building. The landlord’s

electrical engineer will be responsible for the final lighting design based on the proposed BSA

layout and implementation of the final lighting layout in strict accordance with BSA’s

specifications as supplied by BSA. The landlord’s electrical engineer will present their

proposed lighting layout for BSA approval prior to submitting a proposed project budget cost

to BSA. BSA will require Lux photometric diagrams to be presented for approval.

Should the building be deemed suitable – BSA will supply ceiling and lighting layouts that will

specify the type of ceiling and light fittings to be used for the fit-out. It is the responsibility of

the landlord’s professional team to ensure that the final design is updated (and costed at

landlords expense) to achieve the minimum BSA requirements.

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Document: George 8

3.4.5 Occupancy Sensors

Each functional area and / or teams shall have independent control of lighting while

emergency lights shall comply with the National Building Regulations. Automated light

switching (occupancy sensors) provided as first stage energy saving, is a standard

requirement.

3.4.6 Ceiling Heights

The bidder must provide BSA with measured ceiling heights of the proposed premise due to

BSA infrastructure requirements. The preferred ceiling heights for the office should be at least

3100mm AFFL with a preferred ceiling void of 600mm from ceiling up to the concrete slab.

3.5 FIRE PROTECTION & RISK MANAGEMENT

Fire control, safety and risk management shall be in full compliance with the National Building

Regulations, SANS 10400, as amended. It will be required that a complete ASIB report be

submitted, along with all other information regarding Fire Compliance. Provisioning,

certification, continuous maintenance of the installations and equipment will be the

responsibility of the landlord for the duration of the lease period.

3.6 VERTICAL MOVEMENTS

3.6.1 Stairs

All stairs must allow free and easy flow of staff and clients.

3.6.2 Lifts, hoists & escalators

Taking into account rules SANS 10400 4.44 to 4.47, as set out in the SA Standard Code of

Practice for the Application of the National Building Regulations, as issued by the SABS, it is

required that the premise offered, if consisting of more than one floor, shall be provided with

at least one (1) lift to be utilised as a passenger lift to transport at least eight (8) persons or

goods with a minimum payload of 1,000 kg at any given time. The minimum clearance

entrance to the lift car shall be of such dimension that it will be accessible for a wheelchair.

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The minimum recommended car width and depth should respectively be 1,000 mm and 1,500

mm. If the premise has a basement level, the lift shall also serve that area.

Note: All passenger lifts shall be equipped with Voice Sensitizers and Braille buttons. In

addition the lifts shall be connected to the control room of the lift service provider, for

purposes of continuous communication in the event of lift stoppages.

3.6.2.1 Lift / Escalator Maintenance Contract

The offer shall at, full occupation, provide for the Rand value of an anticipated or actual

maintenance contract, per lift or hoist, and shall be certified by an independent Lift Consulting

Engineer as a fair maintenance cost.

3.7 CARRYING CAPACITY OF FLOORS

The floors should allow a carrying capacity of at least 270kg/m2 in normal office areas. The

bidder shall issue a certificate, signed by an independent professional structural engineer

(registered with SAEC) confirming the carrying capacity of such areas. The certificate will only

be required once a bid is elected to be approved or as additional information upon request

from BSA, during the evaluation of the bids received.

3.8 ACOUSTIC AND NOISE

All outside noises shall be reduced to an agreed acceptable level (between 40 and 60

Decibels) * that allows people to perform their functions.

*Source the Canadian Society of Otolaryngology.

DPW specifications: 45dB within a range of 100 to 1,000 hertz (Hz)

3.9 SECURITY

The offer should include the bidder’s contribution to the physical security requirements in

terms of BSA Minimum Physical Security Standards. The supply of specialist security

installations, however, will be the sole responsibility of BSA.

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3.10 ACCESSIBILITY TO THE BUILDING

The building shall accommodate disabled people and comply with the relevant acts,

regulations and municipal by-laws.

3.11 SHOP FITTING

Should the building be deemed suitable during the design evaluation phase BSA will supply detailed shop fitting layouts to the landlord’s professional team.

4. MAINTENANCE

4.1 Maintenance

The successful bidder shall be responsible for the maintenance of the exterior to the

building/premises. This shall include at least but not limited to the following:

· Windows;

· Roofs;

· HVAC & Fresh air including cleaning the diffusers inside;

· Lightning protection;

· Electrical supply: Up to Distribution board;

· Fire Protection and Detection;

· Plumbing: Up to first fix;

· Common area : Maintaining and up-keep, electrical reticulation;

· Grounds and gardens;

· Storm water;

· Parking;

· Washing the external windows & facades; and

· Generator Maintenance (BSA will be responsible to replenish fuel at own cost).

BSA will be responsible for, subject to the above listed items, the cleaning of the interior of the

premises, the security for the premises, and for BSA assets.

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5. STANDARD SPECIFICATIONS

5.1 SANS SPECIFICATIONS

The accommodation offered shall comply at a minimum to and with the laws or local authority

requirements and specifications:

5.1.1 Occupational Health and Safety Act

The premises / building must comply with the Occupational Health and Safety Act, 1993 (Act

85 of 1993), as amended, and the latest issue of SABS 0142: "Code of Practice for the Wiring

of Premises";

5.1.2 The National Building Regulations and Building Standards Acts 1977 (Act 103 of 1977), as amended (SANS 0040);

5.1.3 The Municipal by-laws and any special requirements of the local supply authority;

5.1.4 The local fire regulations; and

5.1.5 Compliance Certification and occupation certificate.

Should the bid be awarded, certificates related to the above must be provided to BSA, upon

completion of the fit-out by the landlord.

The above RFP specifications must be signed and submitted along with all other information.

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6. Assignable Areas

CEO Ops Finance HR CommonCEO office 30m2

Director

25m2

CFO

25m2

HR Manager

18m2

Kitchen

50m2PA

10m2

Tech Ass

18m2

Finance Man

18m2

HR Admin

18m2

Reception/waiting

30m2 Tournament Admins

18m2

Finance Admins

18m2

Server Room

12m2

SCM

18m2

2X Strong rooms

20m2Board room

40m2Board room

20m2IT room

18m2Store room

20m2Museum/Library

40m2

Total = 446 m2

Remarks

· Chief Executive Officer’s office with a meeting area of 10 people.

· The offices of the CEO, CFO and Director Operations must have a meeting area of 6

people

· Receptionist to receive and assist visitors and a waiting room with couches for awaiting

guests.

· Strong rooms for storage of Finance, HR and Operations important documents.

· Store room to keep all boxing equipment, stationery and cleaning material.

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7. Budget Considerations

· Occupancy costs (such as rent, service charges, taxes, energy, maintenance, etc.)

· Transaction fees (for property agents, lawyers)

· Insurance costs Fire plan assessment Planning permission fees

· Design and fit out costs

· Environmental assessments IT - cabling, and IT equipment relocation fees Furniture - the

cost of new furniture, delivery and installation

· Disposal costs of old furniture, computer, rubbish etc.

· Extra security (during the move)

· Printing costs Telecoms - equipment and installation

· Marketing costs -new stationery, announcements, invitations, website update of new

address, plus mail redirection Contingency (it’s not uncommon to budget an extra 20% for

contingencies and changes)

· Dilapidation costs for the old space.

8. Inspection and Scope

Boxing SA tested the market and in the process solicited quotations from different Service

Providers. The quotations are enclosed in this report.

Site viewing and inspections were carried out where possible. The inspection included a visual

review of the building exterior, roof and a sampling of the interior spaces.

The following defined terms are used to describe the condition of the components and systems

reviewed:

Satisfactory – Performing its intended function; no major defects noted.

Serviceable – Performing its intended function, but has visible defects or is aging. It will

require minor to moderate repairs.

Fair – Barely performing its intended function. Has visible defects or is aging and will

require moderate to major repairs in the short term.

Poor – Not properly performing its intended function. At or beyond its useful life.

Component requires major repair or replacement.

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9. Property Condition Assessment Report

9.1 Property: Ellis Park Stadium, South Park Ln, Johannesburg, 2094

SUMMARY

The available space is located on the second floor and the building was vacant at the time of the viewing.

The site viewing was carried out on 4 August 2016 in the company of Mr. Andre Homen (Director – Sales & Hospitality) CIRCA. The inspection was limited to components that were readily visible and not obstructed by storage, finishes, vegetation, etc.

The table below is a property condition assessment report of the property at Ellis Park Stadium, South Park Ln, Johannesburg, 2094.

Site Accessibility · Close to public transport.· Close to Joe Slovo off-ramp; giving access to the M1 and M2 highways.· Located in Ellis Park on the south wing.· Accommodation is on one floor on the second floor.

Wheel chair access No wheel chair access.

Exterior signage Allowable

Security The stadium has on-site security guards and access control

Parking The office space has on-site parking.

Building

Overall Condition and Level of Maintenance

This is a typical conferencing accommodation that, for the most part, has not been well maintained. The building is in fair overall condition. General maintenance has been fair.

Most systems were found to be in fair condition. Structure The overall condition of the building structure is fair. Maintenance has not been

adequate. The structure has visible defects or is aging and will require moderate to major repairs in the short term.

Electrical The overall condition of the electrical system is satisfactory. The general maintenance has been adequate.

No major electrical deficiencies were noted.Heating Ventilation and Air-Conditioning

The HVAC is poor. The general maintenance has not been adequate.

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Plumbing The overall condition of the plumbing system is satisfactory. Maintenance has been adequate. No major deficiencies were noted with the building plumbing system.

Installing a shower would be desirable.Roofing The overall condition of the roofing system is satisfactory. The general

maintenance for the most part has been adequate.Exterior The overall condition of the exterior components is satisfactory.

Maintenance has been adequate. Walls No major deficiencies were noted with the building walls and cladding

systems.Windows and Doors No major deficiencies were noted with the office windows. No major deficiencies

were noted with the building doors.Site Work No major deficiencies were noted with the paving on the site.

Interior The overall condition of the interior system is serviceable. Maintenance has been adequate.

A number of floor tiles were visibly broken.

No formal quotation and floor plan was submitted at the time of reporting. The photos are enclosed hereto marked as Annexure A.

9.2 Property: Riverview, Halfway Gardens 17, Midrand

SUMMARY

This is a double-storey commercial building. The available space is located on the ground floor and the building was vacant at the time of the viewing.

The site viewing was carried out on 25 August 2016 in the company of Mr. T Moses (CFO, BSA) and subsequently with Mr. T Lejaka (CEO, BSA) in September 2016. Our inspection was limited to components that were readily visible and not obstructed by storage, finishes, vegetation, etc.

The table below is a property condition assessment report of the property at Riverview, Halfway Gardens 17, Midrand.

Site Accessibility The office space is located at Halfway Gardens in Midrand.

· Close to public transport· Close to Boulders Mall and Mall of Africa· Close to Allandale off-ramp; giving access to the M1 and the

Buccleuch interchange.· In a secure business park.· Accommodation on one floor.

Wheel chair access No wheel chair access.

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Exterior signage Allowable

Security The business park has on-site security guards and access control

Parking The office space has on-site parking

Building

Overall Condition and Level of Maintenance

This is a typical commercial building that, for the most part, has been well maintained. The building is in satisfactory overall condition. General maintenance has been satisfactory.

Most systems were found to be in satisfactory condition. Structure The overall condition of the building structure is satisfactory. Maintenance

has been adequate. No major structural deficiencies were noted.Electrical The overall condition of the electrical system is satisfactory. The

general maintenance has been adequate.

No major electrical deficiencies were noted.Heating Ventilation and Air-Conditioning

The HVAC is satisfactory.

Plumbing The overall condition of the plumbing system is satisfactory. Maintenance has been adequate. No major deficiencies were noted with the building plumbing system.

Installing a shower would be desirable.Roofing The overall condition of the roofing system is satisfactory. The general

maintenance for the most part has been adequate.

Observed leaks should be further investigated and repaired and minor maintenance issues dealt with.

Exterior The overall condition of the exterior components is satisfactory. Maintenance has been adequate.

Walls No major deficiencies were noted with the building walls and cladding systems.

Windows and Doors No major deficiencies were noted with the office windows. No major deficiencies were noted with the building doors.

Site Work No major deficiencies were noted with the paving on the site.

Interior The overall condition of the interior system is serviceable. Maintenance has been adequate.

Carpet and resilient floor tile.

The quotation, floor plan and photos of the above building are enclosed hereto marked as Annexure B1, Annexure B2 and Annexure B3 respectively.

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9.3 Property: Miracle Office Park, 46 Old Johannesburg Road, Centurion.

SUMMARY

The available space is located on the second floor and the building was vacant at the time of the viewing.

The site viewing was carried out on 09 September 2016 in the company of Mr. T Moses (CFO, BSA) and Ms. Samantha Keast (Branch Assistant Manager, XstraSpace Flexi Office). Our inspection was limited to components that were readily visible and not obstructed by storage, finishes, vegetation, etc.

The table below is a property condition assessment report of the property at Miracle Office Park, 46 Old Johannesburg Road, Centurion.

Site Accessibility · Close to public transport· Close access to the M1 highway and N14 highway.· In a secure business park.· Accommodation on one floor.

Wheel chair access No wheel chair access.

Exterior signage Not allowed

Security The business park has on-site security guards and access control

Parking The office space has on-site parking (not dedicated)

Building

Overall Condition and Level of Maintenance

This is a typical commercial building that, for the most part, has been well maintained. The building is in satisfactory overall condition. General maintenance has been satisfactory.

Most systems were found to be in satisfactory condition. Structure The overall condition of the building structure is satisfactory. Maintenance

has been adequate. No major structural deficiencies were noted.Electrical The overall condition of the electrical system is satisfactory. The

general maintenance has been adequate.

No major electrical deficiencies were noted.Heating Ventilation and Air-Conditioning

HVAC was satisfactory.

Plumbing The overall condition of the plumbing system is satisfactory. Maintenance has been adequate. No major deficiencies were noted with the building plumbing system.

Installing a shower would be desirable.Roofing The overall condition of the roofing system is satisfactory. The general

maintenance for the most part has been adequate.Exterior The overall condition of the exterior components is satisfactory.

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Maintenance has been adequate. Walls No major deficiencies were noted with the building walls and cladding

systems.Windows and Doors No major deficiencies were noted with the office windows. No major deficiencies

were noted with the building doors.Site Work No major deficiencies were noted with the paving on the site.

Interior The overall condition of the interior system is serviceable. Maintenance has been adequate.

Carpet and resilient floor tile.

The quotation, floor plan and photos of the above building are enclosed hereto marked as Annexure B1, Annexure B2 and Annexure B3 respectively.

10. Supply Chain Management

10.1 Purpose

To request the Accounting Authority to approve deviation for the relocation of Boxing SA office as per Treasury Regulation 16A6.4 And Accountant-General Practice notes 6 of 2007 2.7 and 3.1.

10.2 Background

Boxing South Africa is a schedule 3A public entity in terms of PFMA. Boxing SA is currently accommodated at the department of Sport and Recreation in Pretoria but the Director General has given us until the end of the September month to vacate the department because he needs the space we are occupying to comply with his recruitment targets.

10.3 Supply Chain due process

Accounting Authorities are required to invite competitive bids for all procurement above R500 000. The competitive bids should be advertised in the e-tender portal/tender bulletin and in any other appropriate media. Should the Accounting Authority deem it necessary to ensure greater exposure to potential bidders; this process takes around 21 working days for advertising.

Boxing SA is aware of the prescribed SCM processes; due to time-frames from the Director General and the lack of SCM human resources the process cannot be fully fulfilled; rather the threshold for procurement of goods and services for the values between R30 000 up to R500 000.

The total value of the contract is estimated to be above R500 000 VAT included, Boxing SA does note that any deviation with the exception of emergency or sole supplier will only be allowed subject to prior written approval of the National Treasury.

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Boxing SA is aware that treasury regulation 16A6.4 can only be applied to circumstances of urgency and where there is only a sole service provider. Hence, the relocation is regarded as an emergency. Also, as per the Accountant-General Practice note 6 of 2007 the accounting authority will report to the relevant treasury and Auditor-General South Africa within ten (10) working days for services contracted above one (1) million. The report will detail reasons for dispensing with the prescribed competitive bidding process.

BSA has written to National Treasury to seek permission to deviate from normal procurement process, specifically specifying the limitations affecting the proper implementation of applying normal procurement process. National Treasury is currently busy with the evaluation of the request.

Ideal timelines required for proper implementation of SCM processes.

SCM Process Estimated Timelines Required

Preparation of the tender document 10 daysAdvertisement of the Tender 21 daysEstablishment of SCM Committees 2 daysSpecification Committee 5 daysEvaluation Committee 5daysAdjudication Committee 5 daysAppointment of the preferred bidder 7 days

11 Financial implications

Apart from the rental costs estimated at R 1500 000.00 over 3 years

Relocation costs (Quotations attached) R 63 000.00 on average

Settlement costs including possible furniture and fittings requirements R 350 000.00.

Ancillary costs including deposits – R 50 000.00

Total estimated total costs of relocating R 1 963 000.00

12 Legal Implications

12.1 Approval for this deviation is needed from the following parties:

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· National Treasury· Accounting Authority· Executing Authority (SRSA)

12.2 The following parties will be consulted and reporting requirements:

· National Treasury· Auditor General South Africa

12.3 Consultation with staff

· BSA is currently defending legal cases by former employees who were adversely affected by the relocation of BSA offices from Midrand to Pretoria. The movement has both financial and logistical implications, to the extent that an assessment was conducted to establish the effect of relocation compared to the current geographical arrangements with the current staff compliment.

· The table below depict the effect of the movement. This was only used for illustrative purposes and is indicative of the effect that the previous relocation has on employees. The table below depicts the current distances travelled by officials to and from work on a daily basis, it also shows the distances officials used to travel when they were employed.

· The new premises will have an effect on most officials who resides in the North if the offices were to move towards Johannesburg, Midland and Centurion, hence the ideal office space should be the in the middle between Johannesburg and Pretoria. Consideration has to be given to access to public transport, major roads, parking and easy access for disabled people.

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EMPLOYEE NAME

DESIGNATION ADDRESS CURRENT DISTANCE

JOINED BSA

PUBLIC/PRIVATE TRANSPORT

DISTANCE WHEN EMPLOYED

Raymond HR Manager Soshanguve 62 Sep 15 Private Not affected Mncedisi Technical Ass Ninapark 28 Sep 15 Private Not affectedTshegofatso Contractor- Finance Makapastad 152 Nov 15 Public Not AffectedShonisani Contractor - Ops Attredgeville 40 Nov 15 Public Not AffectedPapi Contractor -SCM Ebony

Park/Tembisa60 Apr 12 Public 72 Km

Skhumbuzo IT Technician Mapelton/Boksburg 178 Mar 07 Private 30 kmKhanyisa PA CEO Diepkloof 160 Apr 14 Public 55 kmVhutshilo Finance Admin Riverside/Fourways 80 Sep 15 Private Not AffectedRonelle Creditors Clerk Eldoradopark 170 Sep 08 Public 17 kmNonhlanhla Contract – IA Terespark 30 Nov 15 Private Not AffectedMohau General Admin Medowlands 110 Oct 07 Public 15KmThabang Chief financial

officerEcopark 48 Mar 16 Private Not Affected

Lebohang HR officer Soshanguve 74 Apr 12 Public 91 kmTshireletso Tournament Officer Mabopane 80 Sep 15 Private Not AffectedKenneth Finance Manager Westview/PTA W 20 Sep 15 Private Not AffectedTsholo CEO Moreletepark 40 Jun 16 Private Not Affected

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13. Communication

The staff was consulted on 15 September 2016 to explain the intention to relocate to the new premises and the effect this might have.

The matter was also discussed in the HRFIN committee on 16 July 2016

The matter was discussed in the Board meeting of 28 August 2016

14 Recommendations

It is recommended that the accounting authority approve the deviation from prescribed competitive bidding process due to the following reasons:

· The inability of the Department of Sport and Recreation to delay the relocation of Boxing SA.

· The inadequate capacity of Boxing SA Supply Chain Unit to administer the process of competitive bidding.

· The urgency, due to a grace period of until 30 September 2016 from Director-General SRSA

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