introduction to volunteering. agenda opportunities of all shapes and sizes taking the lead ...
TRANSCRIPT
Introduction to Volunteering
Agenda
Opportunities of All Shapes and Sizes
Taking the Lead
Resources Information and Tour
Volunteer Appreciation
Closing Remarks
School Opportunities
Volunteer Opportunities at HHES
Classroom activities and/or partiesField tripsPBIS Incentive DaysCopying for teachers and staffAssisting teacher in classroom/lesson
prepStorytellingMentoring and tutoring
Goals for Today’s Orientation
To understand of the role of the volunteer in our program
To review the policies and procedures relevant to our volunteer program
To review the responsibilities of any volunteer in our school
How do I Start?
Attend the Mandatory Volunteer Training
Watch the AACPS volunteer video
Provide your information (e-mail)
Signupgenius.com
Provide a positive relationship with the students and staff
Give individualized assistance to students
Help teachers with non-instructional tasks so they have more time to work with the children
Works as a team member with the faculty and staff
Share your talents.
The Role of the Volunteer
Volunteer Responsibilities
Know and practice the code of conductMaintain caring and a professional attitudeBe prompt and dependableHelp keep the building safe (Sign in and
wear a name tag)Allow the teacher to handle disciplineBe flexible
Volunteer Code of Ethics
As a volunteer, I am a member of an educational team. As a volunteer member of that team…
I shall maintain the dignity necessary to gain the respect of students and set a good example at all times.
I will show high regard for each child by being courteous, impartial, and fair.
I will respect those with whom I work.
I will not impose my own religious or political views upon students.
I understand that I will work under the supervision
Confidentiality is Crucial
As a member of the educational team, each
volunteer must understand that all
information regarding children, teachers, and
the school is confidential and should remain in the
school setting!
Confidentiality includes…
Student performance Student behavior Conversations heard
amongst staff Concerns with teachers
and staff Incidents with students Health and medical
issues Parent information
Computer Data is confidential too!
Some school system data is confidential!
Some student work on computers can be confidential!
While in School....
Please Respect Teachers’ Schedules
While in School.... Safety First
Please ensure the care of your Preschool Age Children before Volunteering
While in School…
Always remember to sign in and out!
Make sure to tell the office that you are volunteering.
Be a Good Role Model
Set a good example.
Be courteous, impartial, and fair.
Earn respect.
Give respect.
Do not impose your own religious or political views upon students.
Be a Good Role Model
There is no dress
code for adults.
But, we ask that
you follow the
same dress code
we ask our
students to follow!
The Do Nots!!!!
Do not smoke on any school
property.
Do not bring drugs or alcohol
onto our property.
Please Remember:
Call the school if you will not be able to come in on
your volunteer day
410-222-6930
HHESSystems that are in place…
We are a PBIS (Positive Behavior and Intervention Supports) School
3 R’s Respect yourself, Respect others, and Respect Property
We use a voice level chart at HHESLevel 1=SilenceLevel 2=WhisperLevel 3=Soft VoiceLevel 4=Teacher VoiceLevel 5=Outside
Background Checks
Not Required for regular classroom volunteers who are also parents of students in the school
Commercial Background Checks
Suggested for regular classroom volunteers who are not parents of students in the school
Required for volunteers who go on overnight trips or have unrestricted access to students
Required for PTA/PTO/CAC or Booster Group Officers
Required for volunteers going to Arlington Echo or Drownproofing
It begins and ends with SECURITY
Sexual
Harassment
Child Abuse
For your gift of time now and throughout the school
year!
Questions/Concerns: Avita Chavez [email protected] or PTA
PTA Opportunities
PTA Opportunities: Larger Events/Activities
Board Positions (2-Year Term) 2014-15 Vacancies - President and Secretary
Coordinator/Chair (2-year term) Hullabaloo
Winter Event
Product Sale Fundraiser(s)
Bookfairs
Talent Show
Walk-A-Thon
Restaurant Fundraisers
Communication/Social Media
Swag sales
Membership
Volunteer
New Ideas???
PTA Opportunities: Smaller Events/Activities
Committee member for larger event
Coordinator for smaller event Ice Cream Social
Reading Night
Math Night
Science Fair
Skate Night
Movie Night
New Ideas?
Other Types of Opportunities
“Day-of” event/activity volunteer
Activity-specific supply purchasing
Newsletter
Scrips
Boxtops
Coke Points
Presentation coordinator
Copies/Distribution
Marquee
Grant Writing
Parent Liaison for External Committees
IT
Other ideas?
Ways to Get Information aout Volunteering
Check the Volunteer Ops section of our webpage: www.hhespta.org
Contact Event Chairs or Avita Chavez
Send an email to [email protected]
Respond to calls for volunteers listed in the newsletter, distribution emails, or event flyers
Taking the Lead:Steps to take ASAP
Lead and budget assigned by PTA Board
Choose the date for event, confirm it with: PTA Board
Front Office Personnel (Mrs. Kimble)
Val, Head Custodian
Identify Committee Members (for planning)
Take a look at supplies that PTA has available for use
Make plan/timeline leading up to event
Create a brief spend plan and share with PTA Board
Make contact with former chairs or event volunteers if you want past experience insights
Rules to Remember
Have fun and be creative!
Respect the school property…leave it the way you found it.
After-hours events require a staff (or custodial team) member to be present
Don’t forget the teachers…they are a great resource
Contracts generally need to be signed by PTA president
Rules to Remember
If kitchen food prep is needed, must contact kitchen staff for assistance
“High Risk” Activities are restricted…check with PTA board if you have questions. Some examples include: mechanical amusement equipment, inflatables, skating, rock climbing, obstacle courses, trampolines, etc.
No food in gym. Need rubber soled shoes in gym.
Taking the Lead:Next Steps to Take Assess what needs to be done and assign person responsible…check in
to ensure that it is completed.
Assess how many volunteers you need and for what. Then recruit by posting on webpage/sending an email to PAT members (this is arranged through a request submitted to [email protected]
Ask for donations from parents/businesses
Contact Meade High School Key Club if you need HS volunteers
Buy supplies (save receipts). Budget overruns must be approved by board
Advertise Event Website (ASAP)
Marquee and Newsletter (Month of)
Mrs. Taylor’s notes to staff (Month of)
Flyer and morning announcements(~1-3 weeks out)
Labels (day-of)
Taking the Lead: Final Steps to Take
Closet may be used for short term of supplies
Have volunteer assignments in advance or prepared ahead of time
Leave time for set up (note that gym and cafeteria are in use for much of the day)…plan accordingly
Do a trial run with AV
Make signs, assign greeters to conduct the flow of traffic
Don’t forget to have volunteers assigned for clean-up duty!
Resources
Budget Total established for each event
Brief Spend Plan must be submitted to board
For example: Hullaballoo Budget $1000 total, $200 for DJ, $400 for refreshments, $300 for prizes/candy, $100 for carnival-style game supplies
Must submit receipts for reimbursement (can be submitted “as-you-go” or all at once
Submit receipts to the PTA Treasurer or through the PTA mailbox labeled ATTN: Treasurer
Must be the same school year
Storage Areas
Mail room
Copier (requires code…send an email to the PTA email box or board member if you need it)
Storage closet
Volunteer Rewards
Volunteer “Hour” Power Log each hour you volunteer at School/PTA activities and
events
Each hour logged is an entry into our grand prize drawing
Grand prize is a family gift basket with a total value ~$100.
Any volunteer logging at least 10 hours receives an award at the end of the year
Please volunteer anytime and often!
Questions?
Board members
Former chairs and veteran volunteers
**Please consider some of the opportunities we have available for the 2013-14 School Year**