Introduction to MS Office

Computer Essentials PowerPoint

Attendance Card Info

Instructor: Mrs. Lucht Subject ID: Compsw Course: 106 Section No.: Course Title: MS Office Days: Time: Address: Street, City, ZIP Print your program under your address

Computer Skills Are Essential MS Word - word processing

MS Excel - spreadsheet

MS Access - database

MS PowerPoint - presentations

Internet Explorer & Outlook

DOS - Disk Operating System

Windows is a GUI (graphical user interface)

Win 3.1 worked on top of DOS

Win 95, 98, ME, 2000, XP are operating systems

Windows is an easy environment to work in

Other operating systems – Mac OS X, UNIX, Solaris

Operating System Software

Computers Are Just Machines

Time Savers

Must Take the Time to Learn the Software

Pay Attention to the Screen

Computer Components

Processor

Input Devices

Output Devices

Processor/System UnitCPU/Central Processing Unit – Interprets

instructions for the computer. Speed expressed in megahertz

RAM/Main Memory/Random Access Memory - Only Temporary; Data gone when machine shut off

Hard Drive/C Drive – Permanent Storage; Data still there after machine shut off

CD/DVD - optical storage

Internal View of Computer

CD/DVD DRIVE

RAM CHIPS

Data Storage

Measured in bytes (a byte is a character – letters, dots, spaces, etc.)

1 kilobyte (K or KB) = 1,024 bytes 1 megabyte (M or MB) = 1,048,576 bytes

(500 pages of text)

1 gigabyte (G or GB) = 1,073,741,824 bytes 3.5” Floppy storage is 1.44 MB Zip Disk storage is 100 or 250 MB CD storage is 650 or 700 MB USB Flash or Pen Drive is 16 MB to 2 GB Jaz Disk storage is 1 or 2 GB DVD holds 17 GB

Input DevicesFor getting info into the computer

Keyboard (Note: picture on next slide)– F Keys/Function Keys - along top; perform special tasks

based on software being used

– Enter Key = yes, perform the task

– Numeric Keypad for entering numbers (NumLock light must be on)

– Arrow/Cursor Movement Keys – for moving sideways and up & down

– Special Function Keys – Insert – types over previously entered text, Delete – removes text to the right of cursor, Backspace – removes text to

the left of cursor, Home – moves cursor to beginning of line, End – moves

cursor to end of line, Page Up – moves up one page, Page Down – moves down one page

Keyboard

Input Devices con’tFor getting info into the computer

Mouse

Other Input – scanners, microphones, joysticks, cameras, touchpads

Output DevicesFor getting data out of computer

Printers Inkjet/Bubble Jet & Laser

Monitor/Screen regular, flat screen, or flat panel measured diagonally displayed in pixels (800 x 600) dot pitch - distance between pixels, smaller is

sharper (stated as .28)

Speakers

Other Important Components Modem - connection between computers

– speed measured in bits per second Floppy Disks & Removable Media

– 3.5” most common– placed in the A Drive– can be write protected

by closing tab– scan for viruses

before removing– Zip disks, CD’s, Pen or USB drives

USB & Firewire ports for additional peripherals withfast transfer

Sharing Computers

LAN - Local Area Network– allows hardware, software, & data to be

shared between users in different locations within an organization

Ethernet/NIC card required for connecting to a network

Additional Course Comments Turn in all assignments ON TIME (assignments are

majority of your grade) Be sure your name is on homework & disks When saving files remember the save location MATC printers are networked Don’t remove a floppy while the drive light is on Use the “Safely Remove Hardware” button in the

System Tray (lower right corner of Task Bar) to remove USB devices (such as pen drives, printers, other peripherals)

An hourglass means wait while computer works Label disks with your name & a meaningful title You will need your student ID number in the MATC

computer labs - if you don’t have the software you will need to use a lab (A208 at Oak Creek)

Homework

Time