[Introduction]Author(s): Anders LönnSource: Fontes Artis Musicae, Vol. 24, No. 1 (1977 Januar-März), pp. 13-16Published by: International Association of Music Libraries, Archives, and Documentation Centres(IAML)Stable URL: http://www.jstor.org/stable/23506400 .

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13

IAML Annual Conference in Bergen Réunion annuelle de l'AIBM à Bergen

Jahrestagung der IVBM in Bergen

Some 200 members of IAML and IASA (see separate report) met in Bergen, Norway, for the 1976 annual conference of both associations, held on 15-20 August. IAML's Norwegian Branch, the Nor

wegian Music Library Association, founded as recently as 1972 and now numbering around 50

members, had shouldered the organizational burden - and carried it off with every success (their president, Ella Arntsen, has recorded her group's experiences elsewhere in this issue, see p. 17). They had some help from the weather, which despite gloomy warnings to the contrary, showed the city, with its many historical associations and surrounding scenery, to its best advantage.

The reports of the working sessions are found below. The social events, which started with a

welcoming reception given by the City Council in the 13th-century Hakonshallen, not unnaturally centred on "native son" Edvard Grieg, and on Norwegian folk culture. A recital of Grieg songs was

given by Siff Pettersen and Knut Albrigt Andersen at the opening of an exhibit from the rich Grieg collection of the Bergen Public Library; and Jan Henrik Kayser played a selection of the composer's lyrical piano pieces in the authentic milieu of his ideally situated home, Troldhaugen, outside the city. Tunes on the Hardanger fiddle accompanied an exhibition of materials from the folk-music collection of Arne Bjtfrndal and the Archives of Theatrical History, arranged by the University Library. An excursion to the district of Fana provided folklore in the form of music, dancing and traditional food - the latter sampled with varying degrees of enthusiasm. The farewell dinner at the Fldyen restaurant, with dancing to the tunes (in a slightly modernized guise) of a group of folk musicians from Voss, made a fitting close to the week. During the conference, there were two Board and two Council

meetings. The minutes of the latter are given here with minor revisions:

Council meetings, 15 and 20 August 1976

Minutes

15 August:

1. Report of the General Secretary. In July 1976, IAML numbered 1,616 members, a decrease by 67 over the past year. In most countries losses and gains were marginal; exceptions were Canada

(-19), Germany BRD (+11), Italy (-22), Norway (+17), United Kingdom (-14) and USA (-44). There were smaller but significant increases in Australia (+3) and New Zealand (+7), where regular communication with IAML has now been reestablished after a period of interruption.

A new List of Members is in preparation and will appear in the spring of 1977. Detailed lists of the Professional Branches, Working Committees and National Branches of IAML had been compiled during the year and distributed in mimeographed form. This information will also appear in Fontes.

Following the Council decision in Montreal (cf. Fontes 1976/2, p. 70, item 8), the Board had been in contact with the International Federation of Library Associations (IFLA) to explore the question of IAML's membership. However, the future status of international organizations within IFLA was unclear, pending the adoption of new IFLA statutes at its General Council meeting on 23 August 1976 in Lausanne, where consultative status might be introduced for such organizations instead of member

ship (or as an alternative). When this will be clarified, IAML will pursue the matter.

New publications sponsored by IAML during the past year include: RISM series A/1/5 (Kaa Monsigny); series B VHI/1: Das deutsche Kirchenlied. Verzeichnis der Drucke, ed. by K. Ameln, M.

Jenny, W. Lipphardt; series B IX/2: Hebrew Writings on Music, ed. by I. Adler. Series C, previously published by the University of Iowa, is now being issued by Bärenreiter. - Documenta musicologica, Second series, 15: C. Bendinelli, Tut ta l'arte della Trombetta, facs. ed. by E. H. Tarr. - Catalogus musicus, 7: H. Schäfer, Die Notendrucker und Musikverleger in Frankfurt am Main von 1630 bis 1720.

2. The Treasurer's Report was read in his absence by the President and approved by the Council.

The introduction of a special subscription rate for Fontes for non-members had been discussed by the

Board. This might be an advantage for some Eastern European countries and for institutions generally.

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14 IAML Annual Conference in Bergen

The rate would be the same for persons and institutions, and higher than the institutional membership

dues, to avoid loss of members. The Board was asked to study the question further and submit a

recommendation to the General Assembly in Mainz. The question of a discount on publications sponsored by IAML had also been discussed by the Board,

as part of an effort to give members more value for their money. However, there were considerable technical difficulties in introducing a system of general discounts (e. g. due to previous contracts with

publishers), and some of the publications, such as the RISM series, were unlikely to be bought by a

great number of individual members. Instead, it was agreed to try to offer special discounts on selected

publications that might be attractive to a large proportion of the membership. The problem posed by changes in the exchange rates was studied carefully by the Board on the

proposals of the UK and Danish branches. These and other countries find themselves in the position of

having to pay a larger amount to IAML than they collect from their members, due to a fall of the national currency against the Swiss franc in the meantime. No simple formula had been found that

would solve this problem in a manner fair to all member countries and to the international organiza tion. However, on the Board's recommendation, the Council decided that while the present uniform

dues must be retained, exceptions might be made in special cases after consultation by the national

branch with the IAML Treasurer. It was understood that such measures must remain exceptional, and

that if the exchange rate did not improve, the branch would be expected to adjust the national dues

accordingly. On a question by the US Branch, the Council decided not to introduce special rates for retired or

student members.

3. Future Meetings. The 11th Congress will take place in Mainz, BRD, on 4-10 September 1977

[the dates have since been changed to 11-16 September to avoid a conflict with the IFLA Congress in Brussels on 5-10 September]. For 1978 the Gulbenkian Foundation (represented in Bergen by Maria F. Cidras-Rodrigues) has expressed an interest in sponsoring a meeting in Lisbon. Various alternatives were mentioned for 1979.

4. International Standard Bibliographic Description. Dr. Heinz Lanzke, Berlin, announced that an IFLA Working Group on ISBD (Music) - i. e. printed music - was being established and would hold its first meeting in Bergen. Proposed members were: F. Bindman, Library of Congress, Washington; G.

Birkner, Zentralbibliothek, Zürich; Y. Fédoroff, Bibliothèque nationale, Paris; I. Kecskeméti, National Széchényi Library, Budapest, H. Lanzke, Deutsche Bibliothek-Deutsches Musikarchiv, Berlin (West), c h a i r m a n; P. Mills, British Library, London; N. Schi^dt, Copenhagen; S. Spaulding, Oxon Hill, USA. This list was approved by the Council.

A draft of ISBD (Non-book materials), which includes sound recordings, prepared without consulta tion with IAML, was felt to be unsatisfactory in several respects. It was agreed that a statement should be worked out during the week and communicated to IFLA at their Lausanne meeting.

5. Fontes. Rita Benton, the new editor, reported that after great initial difficulties with resulting delays, the situation was now improving. To ensure a satisfactory and balanced coverage, however, cooperation of all commissions and national branches is indispensable; she and André Jurres, the associate editor, would attend sessions during the conference to discuss the journal. On the editors' recommendation the Council set up an "Editorial Advisory Council", with a representative from each Professional Branch and Working Committee. The new body will hold its first meeting in Mainz. To avoid delay in publication of conference reports, the Council approved a proposal to omit commission

reports not received in time, giving instead the commission's name and president, together with the reason for the omission.

6. Eric Cooper, President of the Public Libraries Commission, announced the commission's inten tion to draw up a statement stressing the necessity of protecting standards under changing economic situations. It was agreed to discuss this at the next Council meeting.

20 August:

1. The following elections of new officers in Professional Branches and Working Committees were announced and approved by the Council: Broadcasting Libraries Commission: Bengt Kyhlberg, Sweden, President, Miriam Miller, UK, Secretary; Music Information Centres: Keith MacMillan, Canada, President, Anna van Steenbergen, Belgium, Vice-President, William Elias, Israel, Secretary.

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IAML Annual Conference in Bergen 15

2. Elections to the IAML Board at the General Assembly in 1977. The relevant passages of the

By-Laws state that "The General Assembly .. . elects the President and the Vice-Presidents upon the proposals of the Council" (Article V/l), and "The President and the Vice-Presidents officiate during the period between the sessions of the General Assembly. The President should only be reelected

immediately in exceptional cases" (Article V/3). It is not clear from Article V/l if the Council's proposals should include several candidates for each

office, or only one. This would be a first voting issue at the Council meeting in Mainz. While the President could not be reelected immediately, no such restrictions applied to the Vice

Presidents. Of the present Vice-Presidents (Israel Adler, Barry S. Brook, Ivân Pethes, Hans Steinbeck). I. Pethes had announced that he would not be a candidate for a further term of office.

The following candidates were nominated during the meeting: For President: Barry S. Brook, City University of New York, USA; Brian Redfern, School of Librarianship, London, UK. For Vice President: Israel Adler, Israel (reelection); Ella Arntsen, Norway; Rita Benton, USA; Barry S. Brook, USA (reelection, unless elected President), Jânos Kârpâti, Hungary ; Istvân Kecskeméti, Hungary; Karl Heinz Köhler, DDR; Donald W. Krümmel, USA; Keith MacMillan, Canada; Geraldine Ostrove, USA; Pierluigi Petrobelli, Italy; Charlotte van der Pot, Netherlands; Anna van Steenbergen, Belgium; Hans

Steinbeck, Switzerland (reelection); Heinz Werner, DDR. The General Secretary would seek the consent of those not present at the meeting. The Council

would vote on these and other candidates nominated in the meantime at its first session in Mainz, after the procedural vote (cf above), the resulting slate to be presented to the General Assembly.

3. Rules of Procedure. Some amendments to the latest draft were discussed. After these have been

incorporated, a tri-lingual version will be communicated to all IAML members well in advance of the General Assembly.

4. The Mainz Congress. A wish was expressed for more joint sessions, so that overlapping topics could be avoided. A theme for the Congress was to be decided by the BRD Branch and the IAML Board.

5. 1SBD (cf. previous session, item 4). A letter with appended preliminary remarks on the ISBD (NBM) had been drafted, stressing the need for consultation with music librarians and the desirability of similar treatment of printed music and recordings. A more detailed statement was to follow.

6. Representatives of the Record Libraries Commission and the Public Libraries Commission

reported that a recent IFLA survey of audiovisual materials in libraries had explicitly excluded musical materials. From IAML's point of view this is unacceptable, and it was agreed to approach IFLA in the matter.

7. At the meeting of the International Music Council in Toronto, 1975, IAML and the Interna tional Musicological Society had been invited to submit a proposal describing how documentation and scholarship might be integrated into the activities of the IMC. (Cf. report in Fontes 1976/2, p. 69.) Harald Heckmann and André Jurres consulted with Eduard Reeser, President of the IMS, in February 1976 and came to the conclusion that it would be more appropriate to ask the IMC for its views on the place of these two member associations in the IMC framework, what support it could offer, etc. With some reservations the Council endorsed this course of action.

8. The Public Libraries Commission's statement on protection of standards (cf. previous session, item 6) was referred to the Board for discussion. [At a subsequent Board meeting it was decided to seek the assistance of the IMC in circulating the statement. The Commission's draft was accepted by the Board and would be sent to the IMC.]

Anders Lönn, General Secretary

Participants (in both sessions unless marked by I or II): Ella Arntsen, President, Norwegian Branch; Rita Benton, Editor of Fontes; Barry S. Brook, President,

RILM and RIdIM, Vice-President, IAML; Maria Calderisi, President, Canadian Branch; Eric Cooper, President, Public Libraries Commission; Huib Deetman, President, Netherlands Branch; Kurt Dorf

miiller, President, Cataloguing Commission; Vincent Duckies, President, US Branch; Vladimir Dvorak, President, CSSR Branch; Rudolf Elvers, President, Research Libraries Commission; Dorothy Freed

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16 IAML Annual Conference in Bergen

01), Vice-President, Australia/New Zealand Branch; Gerald Gibson, acting Chairman, Record Libraries

Commission; Harald Heckmann, President, IAML; Bernard Huys, Belgium; André Jurres, President

(outgoing), Music Information Centres, associate editor of Fontes; Donald W. Krümmel, President, Commission for Bibliographical Research; Bengt Kyhlberg (I), President, Swedish Branch; Heinz

Lanzke, Chairman, IFLA Committee on ISBD (Music); Folke Lindberg, President, Broadcasting Libraries Commission; Anders Lönn, General Secretary, IAML; Keith MacMillan (II), President

(incoming), Music Information Centres; Karol Musiot, President, Commission of Music School

Libraries; Ivân Pethes, Vice-President, IAML; Maria Prokopowicz, President, Polish Branch; Brian

Redfern, President, UK Branch; Don L. Roberts, President, Commission on Education and Training; Hans Steinbeck, Vice-President, IAML, President, Swiss Branch; Hermann Wassner, President, BRD

Branch; Kamma Wedin, President, Danish Branch; Heinz Werner, Secretary, DDR Branch; Thor E.

Wood, Past-President, IAML.

Protection of Standards in Public Music Libraries:

A UNESCO Resolution

As the result of an appeal by IAML, the International Music Council and its Executive Secretary Jack Bornoff lent their aid in trying to improve the difficult situation facing many public music

libraries. A resolution embodying the statement of the IAML Public Libraries Commission (cf. the

Council minutes above) was presented and passed at the UNESCO General Conference in Nairobi in

November 1976. The text of the resolution (no. DR 254), adopted as an amendment to Unesco's

Draft Programme and Budget for 1977/78 (document 19 C/5), appears below. In effect, IAML's stand

now has the official backing of UNESCO, and the UNESCO secretariat may be called upon for support in any further steps that IAML may take in this vital matter.

Anders Lönn General Secretary, 1AML

THE RESOLUTION:

The General Conference,

Considering that music is the largest cultural activity commonly shared by the human race,

Recalling that according to the UNESCO Public Library Manifesto, "The Public Library is the

principal means whereby the record of man's thoughts and ideas, and the expression of his creative

imagination, are made freely available to all", Recognizing that musical culture provided by the public libraries must have the whole

hearted support of political and economic organizations throughout the world, to ensure its contin

uing existence and contribution to the quality of life, Recognizing further that librarians view with concern the erosion of the essential facil

ities that have been developed over the past centuries, Bearing in mind the fact that this erosion has been brought about by economic expediency

and in some circumstances by political indifference, Calls upon Member States to resist the contraction of this heritage of common man, Invites Member States to ensure:

1. That a music section be included in every public library system, the rôle of which should reflect the influence of music in the community; 2. that the music library be managed by an appropriately-educated staff; 3. that the music library be a centre supporting all music-cultural work of the community; 4. that the music service include the following activities:

a. circulating books, scores and non-book materials (including sound recordings); b. a reference service; c. listening facilities at the library; d. Community involvement through the arrangement of cultural programmes for children and adults, Invites the Director-General to give all possible assistance both to Member States

and the International Association of Music Libraries in implementing the above recommendations.

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