[Introduction]Author(s): Anders LönnSource: Fontes Artis Musicae, Vol. 30, No. 1/2 (Januar-Juni 1983), pp. 2-5Published by: International Association of Music Libraries, Archives, and Documentation Centres(IAML)Stable URL: http://www.jstor.org/stable/23505318 .

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IAML Annual Conference 4-9 July 1982 in Brussels / Réunion annuelle de l'AIBM 4-9 Juillet 1982 à Bruxelles / Jahrestagung der IVMB 4.-9. Juli 1982 in Brüssel

Council meetings, 4 and 8 July 1982, in Brussels, Belgium

1st session

1. The Secretary General reported that the membership figures remained stable with only minor fluc tuations in various countries. The former New Zealand Division of IAMLANZ (Australia and New Zea

land) had now been established as an independent New Zealand Branch (President: Gerald Seaman, Music Department, University of Auckland; Secretary/Treasurer: Jill M. Palmer, Alexander Turnbull

Library, Wellington), bringing the number of national branches up to 19. He extended a cordial welcome to the new branch.

The Secretary General then announced his wish to step down after eight years in office. He was willing to remain until the Washington congress, but could not accept reappointment for a further term. The Board would welcome suggestions for a successor and would be in touch with a number of possible candi dates during the Brussels conference. Bodil Foss stressed the importance of providing the secretary with

adequate clerical assistance. She also raised some questions with regard to last year's minutes: it was

agreed that this would be a regular item on the agenda in the future. 2. The Treasurer commented on his report for 1981 and budget for 1982. After clarifications of various

details the report and budget were approved. 3. The Secretary General reported on the suggestions he had received for candidates for President and

Vice-Presidents in the 1983 election. Further names were proposed by Council members, making 2 in all for President, 16 for Vice-Presidents (four seats). For the final slate, to be decided at the second Council meeting, 8 of the latter would be selected. — The Treasurer had agreed to continue to serve for another term.

4. The frequency of the international conferences, discussed in Budapest (cf. Council minutes 1981, item 13) was raised again and provoked a lively discussion. The matter had been considered at some length by the Board, and most Board members now seemed to favour a change to biennial meetings. The reasons for a change were mainly (1) the increasing difficulties of getting money to attend the meetings, (2) the lack of real progress in between meetings, particularly when they were less than a full year apart. The main reasons against were (1) the loss of continuity, and (2) the fear that little more progress would be made in two years than was now made in one. Barry Brook stressed that while some groups might not need annual meetings, others clearly did. If a change was agreed on, some Subject Commissions and Pro ject Groups would still need to meet in between, and some way of organizing this must be found. The Board and Council would also have to meet annually and must take a more active part in running the asso ciation's business. Opinions on the Council were sharply divided, and it was agreed that more time was needed to study the implications of a change. In any case an amendment of the Constitution was neces sary.

Council members were asked to bring the matter to the Professional Branches, Subject Commissions and Project Groups during the Brussels conference and further discussion was deferred until the second Council meeting.

5. The Secretary General reported the Board's proposals for the final step in establishing IAML's new structure, i.e. assigning each Project Group to an appropriate Subject Commission. The proposals were tabled until the second session.

6. The Fontes editor, André Jurres, reported on the publication schedule: 1982/3 was to appear in Sep tember, 1982/4 would go to the printers at the end of the present month. The deadline for 1983/1, the Brussels conference issue, would be 1 October and it should appear in February, 1983. Bodil Foss, co editor for public library affairs, expressed her severe disappointment at the lack of response so far: she had written to contact persons outlining 37 ideas for articles but had not received a single contribution. She would continue her efforts but the active support of I AML public librarians was absolutely essential. Her plea was strongly endorsed by the Council.

The President referred to a letter circulated by Huib Deetman (Head, Music Department, Openbare Bibliotheek, Amsterdam), criticizing the lack of balance between public and research library materials in Fontes. While he agreed with some of the criticisms, he found them ill-timed, since IAML had already taken steps to redress the balance by the appointment of Bodil Foss.

7. Wim Dijk reported that the Nederlands bibliotheek en lektuur centrum would appoint a new officer at the IAML Library (cf. Council minutes 1981, item 1), to succeed Evelyn van Kaam who was no longer

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IAML Annual Conference in Brussels

with the NBLC. In this connection, the Board was asked to take another look at the question of IAML's archives.

8. IAML and IFLA. The situation with regard to the Round Table on Music in Libraries was still unre solved. The President had written to the IFLA President, Else Granheim, and expected a reply shortly. Bodil Foss mentioned that she had been asked to report from the Brussels conference in the IFLA jour nal, and was encouraged to do so. Lenore Coral reported that the Library of Congress was compiling a

directory of music materials for the blind and physically handicapped as a result of consultations with IAML delegates at the IFLA meeting in Leipzig in 1981.

9. John May referred to a paper on the local arrangements at the international conferences that the UK Branch had submitted to the Board and asked for a reply at the next Council meeting, which the Secretary General promised to give. With regard to the Washington congress, UK members feared that the prices would prevent most or all of them from attending (the quoted prices at the conference hotel were $ 60.00 for a single and $ 65.00 for a double, plus 9% sales tax). Geraldine Ostrove, on behalf of the local organiz ers, agreed that prices in Washington were high and that IAML must have been aware of this when the invitation was accepted: this was still a special rate. Using the Library of Congress for all sessions had

proved to be inconvenient, and the hotel chosen had excellent facilities, while being considerably less

expensive than other alternatives. If participants were willing to share a room, the cost would not be exor bitant.

The Council discussed whether to subsidize individual members from IAML funds, but rejected the idea. Such money as IAML could afford, would be better given to the organizing committee for general expenses.

2nd session

10. The Secretary General reported on the search for a successor. Several candidates had been

approached during the week, and the following had agreed to be considered: Lenore Coral (Cornell Uni

versity, Ithaca, NY), Veslemöy Fleintz Gee (Swedish Music History Archive, Stockholm), Evelyn van

Kaam (Netherlands), Malcolm Turner (British Library, London), and Don L. Roberts (Northwestern University, Evanston, IL). The Secretary General would write to them describing the office in more detail

and asking them for a statement of qualifications. These would be circulated to the Council in advance of the Washington meeting.

11. There were now three candidates for President in the 1983 elections: Maria Calderisi-Bryce (National Library of Canada, Ottawa), Anders Lönn (Library of the Swedish Academy of Music, Stock

holm), and Nanna Schipdt (Copenhagen). The Council decided that all three should be placed on the bal

lot. There were 15 candidates in all for Vice-Presidents: Maria Calderisi-Bryce, Eric Cooper (London),

Lenore Coral (Ithaca, NY), Bodil Foss (Copenhagen), Bernard Huys (Brussels), Jânos Kârpâti (Buda

pest), Heinz Lanzke (Berlin-West), Anders Lönn (Stockholm), Catherine Massip (Paris), Prue Neidorf

(Canberra), Géraldine Ostrove (Cambridge, MA), Don L. Roberts (Evanston, IL), Malcolm Turner

(London), Nanna Schipdt (Copenhagen), and Heinz Werner (Berlin-DDR). Reversing its previous deci

sion (cf. above item 3), the Council decided to let all 15 names go forward. The ballot papers should include brief biographies of the candidates. 12. On the Board's proposal, the Council decided to reconstitute the Subject Commission on Educa

tion and Training as a Subject Commission on Service and Training (the officers appointed in 1981 contin

uing to serve, cf. Council minutes 1981, item 7).* Returning to the tabled proposal (item 5), the Council assigned Project Groups to the Subject Commis

sions with officers appointed or confirmed as follows:

Bibliography Commission: PG on Editing and Publishing Contemporary Music (Chair: William Y. Elias, Israel Music Institute,

Tel Aviv) PG on Music Periodicals (Chair: Imogen Fellinger, Staatliches Institut für Musikforschung Preußischer

Kulturbesitz, Berlin-West)

Cataloguing Commission: PG on Classification (Chair: Kurt Dorfmüller, Bayerische Staatsbibliothek, München) PG on Computer Cataloguing (Chair: Patrick Mills, British Library, London)

* The 1981 minutes should be corrected as follows: Fontes 1982/1-2, p. 3, line 8 from bottom: National Library of Aus

tralia, Canberra. P. 4, top: Libraries in Music Teaching Institutions: Anthony Hodges, Royal Northern College of

Music, Manchester, president (reelection); Magda Grâf-Forrai, Library of the Franz Liszt Academy of Music, Buda

pest vice-president (reelection); Robert Jones, University of Illinois at Ûrbana-Champaign, secretary. Public Libraries

Branch: Eric Cooper (etc., as given). - The Council decided to establish a new Project Group on Editing and Publishing Music of Our Time (later changed to Editing and Publishing Contemporary Music), chair William Y. Elias, Israel Music

Institute, Tel Aviv.

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IAML Annual Conference in Brussels

PG on ISBD(NBM) (Chair: Lenore Coral, Cornell University, Ithaca, NY) PG on ISBD(PM) (Chair: Heinz Lanzke, Deutsches Musikarchiv, Berlin-West) PG on ISBD(PM) & (A) (Chair: Richard Andrewes, Pendlebury Library, Cambridge) PG on UNIMARC (Chair: Joan Colquhoun, National Library of Canada, Ottawa)

Commission on Service and Training: no PG set up as yet

13. The President summarized a letter from Bodil Foss on Fontes, dealing with costs, the production of the journal, and editorial matters. Some of these the Board felt were the responsibility of the editors; with

regard to the main question, the production costs, the Board had decided to ask for estimates from three other firms that could offer comparable services. The findings would be presented in Washington. The President also announced that André Jurres had agreed to continue as editor for another term.

14. The Secretary General reported other Board decisions: (1) a new list of members was needed, and it was hoped that one could be produced before Washington, (2) the Treasurer would take over the mem

bership file from the Secretary General, relieving him of a considerable work-load and eliminating some

duplication of effort, (3) the Board would look into the question of clerical assistance for the Secretary General, (4) the UK proposals on local meeting arrangements would be incorporated into a new edition of the Guidelines for conference organisers (available from the Secretary General), but as recommenda

tions, not as hard-and-fast rules. John May said that this was satisfactory to the UK Branch. 15. The discussion of the frequency of the meetings was continued from the first session (item 4). The

President stated that the general feeling among the Brussels participants, as far as it could be ascertained, seemed to be that IAML should stick to the annual meetings. Most Board members now shared this feel

ing. However, in order to pave the way for a change, should one be decided, the Board suggested that Article V of the Constitution should be amended to read: "The General Assembly shall meet every third

year, or, exceptionally, every fourth year, . . .", and would propose this to the General Assembly in

Washington. All national branches were asked to solicit their members' opinions on the question of annu al or biennial conferences, so that a final decision could be made in Washington. It might also be possible to poll the members with the election ballot.

16. Future meetings. The dates of the Washington Congress were confirmed as 8-13 May, 1983. The Italian Branch was investigating the possibility of holding the 1984 conference in Como, Italy, since the German Democratic Republic Branch would prefer to postpone the conference in Berlin until 1985. Anna Lena Holm mentioned that the Swedish Branch was considering an invitation for 1986, but could not make a firm commitment at this point. Prue Neidorf issued a preliminary invitation to meet in Austra lia in 1988. - John May asked the Board to look into the possibility of meeting in the USSR, perhaps Leningrad, at the first opportunity.

17. William Elias asked that the names of all officers of Professional Branches, Subject Commissions and Project Groups be included in the final program, as well as their terms of reference. The Secretary General accepted the first proposal, but felt that the second was not practicable. It was also suggested that the position of each participant should be given in the list of participants: this was rejected as unrealistic by all recent conference hosts.

18. Richard Andrewes suggested that in order to speed up the publication of the conference reports, the minutes, including the Council minutes, should be given in the first possible issue of Fontes, while

papers could well be held over for a later issue. On a motion by Barry Brook, the Council unanimously resolved that all officers of Professional Branches, Subject Commissions and Project Groups as well as the editors and publishers of Fontes should be instructed to do their utmost to speed up the production and to observe deadlines rigorously.

19. It was also agreed, on a proposal by Maria Calderisi-Bryce, that all chairmen of Project Groups should be required to attend the business sessions of the Subject Commission to which they reported.

Participants (in both sessions unless marked by I or II)

Israel Adler (Israel); Richard Andrewes (President, Research Libraries Branch); Barry S. Brook

(Past-President, IAML; President, RILM and RIdIM); Maria Calderisi-Bryce (Vice-President, IAML; Chair, Bibliography Commission); Maria Fernanda Cidrais (Portugal), II; Eric Cooper (President, Public Libraries Branch); Lenore Coral (Secretary, Cataloguing Commission); Lucas van Dijck (Presi dent, Broadcasting Libraries Branch); Wim Dijk (President, Dutch Branch); Mariangela Donà (Presi dent, Italian Branch); William Elias (Chair, PG on Editing and Publishing Contemporary Music), II; Bodil Foss (Denmark; co-editor, Fontes); Alison Hall (President, Canadian Branch); Harald Heckmann

(Honorary President, IAML), I; Anthony Hodges (President, Libraries in Music Teaching Institutions

Branch), II; Anna Lena Holm (Secretary, Swedish Branch); Julius Hulek (President, tSSR Branch); André Jurres (Editor, Fontes), I; Kauko Karjalainen (President, Finnish Branch); Jânos Kârpâti (Vice President, IAML; President, Hungarian Branch); Anders Lönn (Secretary General, IAML); John May (President, UK Branch); Noriko Murai (Secretary, Japanese Branch); Karol Musiol (President, Polish

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IAML Annual Conference in Brussels

Branch), II; Prue Neidorf (President, Australian Branch); Geraldine Ostrove (President, US Branch); Brian Redfern (President, IAML); Don L. Roberts (Chair, Commission on Education and Training); Nanna Schipdt (Vice-President, IAML); Hans Steinbeck (President, Swiss Branch); Hermann Wassner

(President, Federal Republic of Germany Branch); Heinz Werner (Vice-President, IAML; Secretary, German Democratic Republic Branch).

Anders Lönn

Secretary General

IAML/AIBM/IVMB Directory

Board, Professional Branches, Subject Commissions and Project Groups, Joint Commis

sions*

HONORARY PRESIDENT / PRÉSIDENT D'HONNEUR / EHRENPRÄSIDENT

Harald Heckmann, Deutsches Rundfunkarchiv, Bertramstraße 8, D-6000 Frankfurt/Main, Federal

Republic of Germany

BOARD / BUREAU / VORSTAND (1980-1983)

President: Brian Redfern, 15 Tudor Street, Canning Hanson Park, Birmingham B184DG, Great Britain

Past-President: Barry S. Brook, City University of New York, 33 West 42nd Street, New York, NY

10036, USA Vice-Presidents: Maria Calderisi-Bryce, National Library of Canada, 395 Wellington Street, Ottawa,

Canada Kl A ON4; Jânos Kârpâti, Library of the F. Liszt Academy of Music, P.O.B. 206, H-1391

Budapest, Hungary; NannaSchipdt, Svanevaenget 20, DK-2100 Kobenhavn 0, Denmark; Heinz Wer

ner, Berliner Stadtbibliothek, Breite Straße 32-34, DDR-106 Berlin, German Democratic Republic

Secretary General: Anders Lönn, Musikaliska akademiens bibliotek, Box 16 326, S-103 26 Stockholm,

Sweden Treasurer: Wolfgang Rehm, Schiffmanngasse 18, A-5020 Salzburg, Austria

PROFESSIONAL BRANCHES

Broadcasting Libraries

President: Lucas van Dijck, Nederlandse omroep stichting, Music Library, Postbus 10, NL-1200 JB Hil

versum, The Netherlands

Secretary: Miriam Miller, BBC, Music Division, Yalding House, 152—156 Great Portland Street, London

WIN 6AJ, Great Britain

Music Information Centres

Acting President: William Elias, Israel Music Institute, P.O.B. 11253, Tel-Aviv 61112, Israel

Secretary: Jan Olof Rudén, Swedish Music Information Centre, P.O.B. 5091, S-10242 Stockholm, Swe

den

* A corresponding list of national branches will appear in the next issue of Fontes.

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