intended for the emis professional who completes the emis/career tech work for your district...

Intended for the EMIS Professional who completes the EMIS/Career Tech work for your district Presented by: Teri Belt Miami Valley Career Technology Center EMIS Specialist 937.854.1285 www.mvctc.com

CTE26 P.O.S. 1 st step to complete when: New Program Initiated Change current CTE program to Tech Prep Not funded prior year Work with Tech Prep Consortium to garner relationships with Post-Secondary Institutes DASL Course Master Student Profile/Demographics Student Schedule Student Memberships Correlation and Mapping Tables Program/Area of Concentration Student Assessment Results EMIS ODE Reports in FISCWEB CTE FISCWEB Reports to review each reporting period Communication between districts Performance Report goals CTPD/Local District Performance Data Relationships ODE/CTE Program Override Request Career Technical Education

The Numbers In FY2009 127,085 the number of students in Career Tech Education in Ohio 23,000 the number of students enrolled in Tech Prep programs 91 the number of JVSD/CTPDs in Ohio 94.63% the Graduation Rate for CTE students in Ohio FY10 Grad Rate for MVCTC CTPD: 99.14%

What is a Workforce Development Program? Curriculum that combines academics and concentrated study in specific career fields and prepares students for college and careers. There are 16 Career Fields used to organize and create pathways to further learning opportunities for students. Agricultural and Environmental Systems Arts and Communication Business and Administrative Services Construction Technologies Engineering and Science Technologies Education and Training Government and Public Administration Finance Health Science Hospitality and Tourism Human Services Information Technology Law and Public Safety Manufacturing Technologies Marketing Transportation Systems

What is a Tech Prep Program Tech Prep is Career Tech Tech Prep is a combination of college prep/articulated academics and advanced career tech education with the goal of a seamless, nonduplicative transition from high school to postsecondary education. In FY 2009, all locals were required to implement a minimum of one state-approved program of study of their choice. For all new programs to be implemented in FY 2010 and thereafter, submission of a program of study will be required as part of the State Application for Approval of Secondary Career-Technical Education Programs (CTE- 26), which is required for state weighted funding of secondary CTE programs.

ODE has set a goal that by 2014 all CTE Programs will transition curriculum to meet Tech Prep standards. This goal aligns the Perkins IV Tech Prep indicators of performance legislation to the State of Ohio indicators of performance. The state will develop a phase-in plan that will ensure that existing programs transition to POS and that 100 percent of state-approved secondary CTE programs have a state- approved program of study in FY 2014. Postsecondary recipients will be required to develop/review/revise POS in collaboration with their secondary partner(s) following the same schedule as the secondary recipient.

CTE Program Delivery Ohio has over 650 individual secondary school districts and each must belong to one of the 91 CTPDs under a formal agreement to offer CTE programs that meet state and federal requirements. Programs may be offered at: A central location (at a JVS/CTC) Satellite programs Middle school delivery Compact/Comprehensive districts (43 in Ohio)

CTPD Name (and IRN) GREENE COUNTY JVSD CTPD (200042) CTPD Lead School District (and IRN) Greene County Joint Vocational SD (051045) CTPD Member School Districts Students in these school districts may enroll in career- technical education (CTE) programs in the CTPD. Data reported by all member school districts with CTE workforce development programs that are approved and funded by the Ohio Department of Education are combined to calculate the CTPD performance results. Beavercreek City SDCedar Cliff Local SD Fairborn City SDGreene County JVSD Greeneview Local SDSugarcreek Local SD Xenia Community City SDYellow Springs Exmpt

CTPD Name (and IRN) MIAMI VALLEY CAREER TECHNOLOGY JVSD CTPD (200073) CTPD Lead School District (and IRN) Miami Valley Career Technology Joint Vocational SD (051284) CTPD Member School Districts Students in these school districts may enroll in career-technical education (CTE) programs in the CTPD. Data reported by all member school districts with CTE workforce development programs that are approved and funded by the Ohio Department of Education are combined to calculate the CTPD performance results. Ansonia Local SDArcanum Butler Local SD Bethel Local SD Brookville Local SD Carlisle Local SDEaton Community City SD Franklin Monroe Local SDHuber Heights City SD Jefferson Township Local SD Miami East Local SD Miami Valley Career Technology JVSDMiamisburg City SD Milton-Union Exempted VillageMississinawa Valley Local SD National Trail Local SDNew Lebanon Local SD Northmont City SDNorthridge Local SD Preble Shawnee Local SDTipp City Exempted Village SD Tri-County North Local SDTri-Village Local SD Trotwood-Madison City SDTwin Valley Community Local SD Valley View Local SDVandalia-Butler City SD Versailles Exempted Village SDWest Carrollton City SD

MVCTC CTPD Map

CTPD Portal ODE Website

Role of the CTPD The Career Technical Planning District: Ensure students are offered a wide variety of programs Act as fiscal agent for federal funding Report student achievement/data Guidance to member districts planning/implementation of CTE programs How is CTE funded? Federal In 2008, Ohio received an estimated $45 million from Perkins Basic State Grant and $4 million from Tech Prep Funds allocated throughout Ohio: 79% to secondary, 21% to postsecondary State FY09 Foundation per student was $5,732 Additional weighted (.57%) funding based on program enrollment

Page One of the CTE-26 Application

of the CTE-26 is used for: Proper EMIS reporting of course elements Subject Code Course Type Career Field Career Pathway Area of Concentration Course Hours Also can see what courses need to be correlated to the program Proper EMIS reporting of Building/District information for the program IRN Contact information for district personnel Tech Prep Information Consortium ID for EMIS reporting

of the CTE-26 includes: CTE-26 assurances District and CTPD Superintendent Signatures Information of where/how to mail

The Program of Study is used: To identify CTE College Credit courses This element is important to the Performance Report To identify elective, required courses Contact information for reference The Program of Study Assurance Page is used: Agreed assurances and guidelines Signatures of district, CTPD, college, and Tech Prep Consortium

This is a communication from ODE as to the status of your CTE-26 Application. May include: Agreed changes to application Approved Application number ODE CTE Consultant contact information

Hint: Keep a copy with your CTE-26 Application/POS for future reference

Where/what are the CTE elements in DASL? Any shortcuts? What tools or resources should I use? Where do I find information, or who do I get it from?

Single Parent (Performance Indicator) Report this element for any student who is participating in a Career Technical program and is: Married parent - male or female Single parent - male or female Single pregnant student Reported at the student level Home SIS Student Edit Memberships HomeSISStudentEdit Memberships Select correct membership code from drop down list Use program code 305010 CTE Single Parent Subgroup Record is reported in EMIS at K and N Additional information can be found: FY11 EMIS Manual, Appendix E, pg. 15 FY 2011 CTE EMIS Manual, Section 3

Student Program CodeOct (K)Yearend (N) Career Assessment305003 Work Experience & Career Exploration Program (WECEP)305007 Jobs for Ohios Graduates (JOG)305008 CTE Single Parent Subgroup305010 Business Professional of America (BPA)410001 DECA410002 FFA410003 Family, Career and Community Leaders of America (FCCLA)410004 Technology Student Association (TSA)410005 SkillsUSA410006 Future Educators of America (FEA)410007

DASL has two new fields to replace the Concentrator element CTE Program Area CTE Program of Concentration Two dropdowns added to FN Tab at student level One to select the area of concentration Once CTE Program Area is selected, program list is populated with only the codes available for the CTE Program of Concentration Record is reported in EMIS at Year End (N) UNCLEMIS Student Verification New checks for Tech Prep Completer value If value = Y and Concentrator = **, Student cannot be completer if not a concentrator

Updated Functionality of CTE Management Page You can update CTE Program Area and CTE Program of Concentration by course In DASL Go To box, type CTAE, the update screen will load allowing you to update these fields Select the instructor Select the course Select the CTE Program Area Select the Program of Concentration Select the Check All box, or individual students Click UPDATE to mark the students

Tech Prep Completer Element on FN Tab New for FY11 Indicates a student completed a Tech Prep Program Element is reported at Yearend only Option N may be used for students who are enrolled in a Tech Prep program but have not met the completer requirements. You must select the CTE Area of Concentration and CTE Program of Concentration before marking this field

Definition of a Tech Prep Completer Complete the secondary part of the Program of Study. Earning a proficient level defined minimally as a C or better in technical coursework that includes the approved Ohio Career Field Technical Content Standards; And meeting the Ohio graduation requirements as defined by the Ohio Core legislation. Complete coursework eligible for articulated credit as determined by the postsecondary institution and defined in the signed articulation agreement. Minimum standard for eligibility is a C. Complete applicable technical assessments. Successfully pass applicable Ohio Technical Competency Assessment; and/or A state-recognized industry assessment

Definition of a Tech Prep Completer cont Complete a postsecondary-approved assessment indicating the student is college ready in English and mathematics. ACT/SAT or COMPASS/Accuplacer may be considered as an indicator for college placement. These scores reflect a minimum benchmark of readiness for the first college-level course in English or mathematics. The ACT/COMPASS benchmarks are: English ACT of 18 or higher (or an equivalent SAT) COMPASS of 69 or higher Mathematics ACT of 22 or higher for Algebra (or an equivalent SAT) COMPASS of 65 or higher

Technical Skill Attainment This information is based on the accurate reporting of CTE Technical Assessments The Student Assessment Record (GY) is required to assess any secondary student who is in the last class of a series of career technical classes. These students are considered Concentrators. Testing is typically referred to as WebXam, tests are administered through Ohio State University Test results are uploaded from OSU to your ITC, ITC downloads results to your database it is your responsibility to verify Reported in Year End and March Information about this element can be found: FY 2011 Career-Technical (CTE) Technical Assessment System Matrix FY11 EMIS Manual, Chapter 2, pgs. 135 141 FY 2011 CTE EMIS Manual, Section 3

This element is reported in DASL at: Home>>SIS>>Student>>Assessment>>CTE Student Assessment

Technical Skill Attainment This information is based on the accurate reporting of CTE Technical Assessments The CTE Industry Assessment Record (GU) are industry, technical or state licensing assessments developed by industry associations. Students may take assessments during or after completion of the CTE Program. May be reported during N or D. Reference information may be found: EMIS FY11 Manual, pgs. 141 - 144 FY 2011 Career Technical Education (CTE) Technical Assessments Matrix FY 2011 CTE EMIS Manual, Section 3

This element is reported in DASL at: Home SIS Student Assessment CTE Industry Assessment HomeSISStudentAssessmentCTE Industry Assessment

Mapped Local Classroom Record (CM) This process should be used when: Only used for CTE classes One instructor teaches same students Classes must have same: Subject CodeEmployee Id Curriculum Delivery Method Educational OptionStudent Population Only Semester or Year classes are eligible for mapping Types of Mapping Map two classes from same semester Map first and second semester classes together Combination mapping

Types of Mapping Combination Mapping necessary to combine two first semester classes into one class, also combine two second semester classes into one class, and then map the combined classes into a single all year class

Mapped Local Classroom is found in DASL at: Home EMIS Maintenance HomeEMISMaintenance

Tips for Mapping First Column (Mapped From) Usually has the Second Semester Class Each student that is reported in the From local classroom code will be removed from this class and moved into the To local classroom code This class disappears the students are moved to the TO class.

Correlated Class Record (CV) Used to indicate a relationship between CTE Program and: Associated technical related class (V3) Associated CBI V3 technical classes Instructional support time for GRADS V3 One or more classes can be correlated to a CTE program No longer correlate (VA) Applied Academic courses to the CTE Program Make sure to include the VA courses on CTE-26 ODE has checks in place to verify these VA students are enrolled in a CTE Program (VN, VT, VC) References: FY2011 EMIS Manual, Chapter 3, pgs. 73- 76 CTE-26/POS

Vocational Correlated Records are found in DASL at: Home EMIS MaintenanceHomeEMISMaintenance

Reference: FY 2011 CTE Programming and EMIS Reporting Manual, Section 2

These are reports ODE sends to districts ITCs load them to FISCWEB, allowing districts to view and: Correct any missing/incorrect data Use to verify CTPD member district data Use to help determine CTE Program performance and accountability before it gets to the Performance Report

FY11 October (K) Reporting Period 10/15/2010 1/21/2011 FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT (TXT_2011K_STU_CTE_AGG) A district-level report of teacher and career-technical course information, including (but not limited to) head count, FTEs, approval information and EMIS edit codes. FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT TEACHER PAGE INDEX (TXT_2011K_STU_CTE_PAGE_INDEX) Index for looking up teachers in the TXT_2011K_STU_CTE_AGG report. Lists the pages on which teachers names appear; and indicates where errors appear. FY2011 CAREER FIELD AND FUNDED PROGRAM REPORT (TXT_2011K_STU_CTE_CAREERFIELD) A Career-Technical Planning District (CTPD)-level report of approved CTE courses in each building and district, by career field and by career-technical program, in CTPD. Available to each CTPD school district that operates approved CTE courses. CSV_2011K_STU_CTE A district-level comma delimited file of individual student data for students enrolled in CTE courses. File based on October (K) FY2011 Career-Technical Education Course Listing And Edit Report. CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review.

Year End (N) Reporting New elements for FY 11 CTE Program of Concentration (FN tab) Tech Prep Completer (FN tab) Tech Prep Consortium Mapping Record Work with member districts to ensure graduate data is being collected and reported correctly by the JVSD withdraw code 99 Verify all elements are being reported

FY11 Yearend (N) Reporting Period 5/6/2011 7/15/2011 FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT (TXT_2011N_STU_CTEYE_AGG) A district-level report of student counts in each funded CTE course FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT TEACHER PAGE INDEX (TXT_2011N_STU_CTEYE_PAGE_INDEX) Index for looking up teachers in TXT_2011N_STU_CTEYE_AGG report Lists on which pages teachers names appear; and indicates where errors appear. FY2011 CAREER-TECHNICAL EDUCATION PROGRAM CODE REPORT (TXT_2011N_STU_CTEYE_PROG) A district-level report of student counts by EMIS program code (e.g., 305003, 305005, 305007, 305010, 410001, 410002, 410003, 410004, 410006, 410007) FY2011 CAREER-TECHNICAL EDUCATION PERFORMANCE INDICATORS REPORT (TXT_2011N_STU_CTEYE_PERFORM) Aggregated and disaggregated (by student subgroup) performance data for approved workforce development programs. Two types of reports: A school district report for each school district that operates approved CTE courses. A Career-Technical Planning District (CTPD) report for the CTPD lead district Contains all CTPD district reports and the CTPD-wide report. CSV_2011N_STU_PERFORM A district-level comma delimited file of individual student data for students enrolled in approved CTE workforce development courses. File based on Yearend (N) FY2011 Career-Technical Education Performance Measures Report CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review. FY2011 CAREER PATHS FOR THE TEACHING PROFESSIONS PORTFOLIO LIST (TXT_2011N_STU_CTEYE_TCHPROF) A district-level report for districts with Career Paths for the Teaching Professions program(s). Student counts and portfolio assessment scores, by course.

FY11 Graduate (G) Reporting Period 5/27/2011 - 11/18/2011 FY2011 CAREER-TECHNICAL EDUCATION PERFORMANCE INDICATORS REPORT (TXT_2011G_STU_CTEG_PERFORM) Aggregated and disaggregated (by student subgroup) performance data for approved workforce development programs. Two types of reports: A school district report for each school district that operates approved CTE courses. A Career-Technical Planning District (CTPD) report for the CTPD lead district Contains all CTPD district reports and the CTPD-wide report. CSV_2011G_STU_PERFORM A district-level comma delimited file of individual student data for students enrolled in approved CTE workforce development courses. File based on Graduate (G) FY2011 Career-Technical Education Performance Measures Report. CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review.

Other ODE/FISCWeb reports that will assist you and your member districts to ensure correct and accurate EMIS reporting: PASS Adjustment Report SSID Validation Report ( O errors) Students w/ Disabilities Not Funded

Follow Up (D) Reporting Ensure you follow the ODE/Perkins guidelines when reporting and asking student questions. On ODE website search for Follow Up this will provide guidance, strategies and samples ODE, Office of CTE is looking for a Found rate at or above 90%. This will only improve state-wide Perkins indicators. Suggest using Social media to find students Facebook, MySpace, ect. The best resources are the instructors Have used FFE (Flat File Editor Excel spreadsheet) to report in EMIS Additional references are: ODE Career-Tech web site FY11 EMIS Manual FY 2011 CTE EMIS Manual, Section 3, page 25

Fields in March Reporting Apprenticeship RelatedApprenticeship Non-Related Employed Related Employed Non Related Military Related Military Non-Related Postsecondary Related Postsecondary Non-Related Status Unknown Deceased Not ReportedDiploma Status Unknown Earned GED Not earned Diploma Diploma Earned Industry Certificate or Licensure Earned Incorrectly reported as a Concentrator

Two records are to be reported in the March (D) reporting period. Student CTE Industry Assessment Record (GU) The Student CTE Industry Assessment Record (GU) is reported in the Yearend (N) and March (D) reporting periods. The March (D) reporting period is the second opportunity to report CTE Industry Assessment data for CTE Concentrators who left secondary education the prior year, as some students took industry assessments or obtained results after the end of the prior school year. See the EMIS Manual, Chapter 2, for reporting instructions. Data reported in this record is used in the calculation of Technical Skill Attainment (2S1). CTE Workforce Development Follow-Up Record (GV) The CTE Workforce Development Follow-Up Record (GV) is reported in the March (D) EMIS reporting period. References FY11 EMIS Manual, Chapter 2

FY11 March (D) Reporting Period 2/11/2011 4/22/2011 FY2011 CAREER-TECHNICAL EDUCATION FOLLOW-UP LISTING AND ERROR REPORT (TXT_2011D_STU_CTE_MAR_AGG) A district-level report listing workforce development courses funded the prior fiscal year (FY2010). Per course, includes number of FY2010 Yearend (N) CTE Concentrators who left secondary education; CTE Concentrators who left secondary education contacted for follow-up reporting; and numbers for each follow-up status. FY2011 CAREER-TECHNICAL EDUCATION FOLLOW-UP LISTING AND ERROR REPORT TEACHER PAGE INDEX (TXT_2011D_STU_CTE_MAR_PAGE_INDEX) Index for looking up teachers in TXT_2011D_STU_CTE_MAR_AGG report Lists on which pages teachers names appear; and indicates where errors appear. FY2011 CAREER-TECHNICAL EDUCATION FOLLOW-UP PERFORMANCE REPORT (TXT_2011D_STU_CTE_MAR_PERFORM) Aggregated and disaggregated (by student subgroup) performance data. Two types of reports: A school district report for each school district that had CTE Concentrators who left secondary education the previous year (FY2010). A Career-Technical Planning District (CTPD) report for the CTPD lead district Contains all CTPD district reports and the CTPD-wide report. CSV_2011D_STU_PERFORM A district-level comma delimited file of individual student data of CTE Concentrators who left secondary education the previous year (FY2010). File based on March (D) FY2011 Career-Technical Education Follow-Up Performance Report. CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review.

Information to include on Request Contact Name(s) District Name and IRN LCC and subject code Instructor Information Building Information Error code Reason/Justification for request

Reference: ODE/FISCWEB report Career Technical Performance Measures

The CTPD (Career Technical Planning District) Performance Rating is tied to your individual district reporting: OGT Test Scores Student Disability Conditions Student Economically Disadvantagement (Free Lunch) LEP, Migrant status Single Parent Diploma Date and Type Completion of Course Awarding Post-Secondary Credit (VT course type) Program Area of Concentration Tech Prep Completer

ODE report similar to a LRC Local Report Card The CTPD Performance report is Career Techs Report Card for districts and CTPDs as a whole Need to monitor Performance Reports as they are released from ODE to FISCWEB Reports are issued for D, G, and N reporting periods

Academic Attainment Reading Language Arts Mathematics Science This information is based on the results of the OGT test results Results are provided by the vendor and loaded into DASL Need to keep in mind the Summer Graduates Found in DASL at: Home SIS Student Assessment OGT HomeSISStudentAssessmentOGT

Technical Skill Attainment This information is based on the accurate reporting of CTE Technical Assessments The Student Assessment Record (GY) is required to assess any secondary student who is in the last class of a series of career technical classes. These students are considered Concentrators. Testing is typically referred to as WebXam Information for this element can be found: FY 2011 Career-Technical (CTE) Technical Assessment System Matrix FY11 EMIS Manual, Chapter 2, pgs. 135 141 This element is reported in DASL at: Home>>SIS>>Student>>Assessment>>CTE Student Assessment

Technical Skill Attainment This information is based on the accurate reporting of CTE Technical Assessments The CTE Industry Assessment Record (GU) are industry, technical or state licensing assessments developed by industry associations. Students may take assessments during or after completion of the CTE Program. May be reported during N or D. Reference information may be found: EMIS FY11 Manual, pgs. 141 - 144 FY 2001 Career Technical Education (CTE) Technical Assessments Matrix This element is reported in DASL at: Home SIS Student Assessment CTE Industry Assessment HomeSISStudentAssessmentCTE Industry Assessment

Nontraditional Participation/Completion This information is based on accurate reporting of N EMIS data Information is based on: Course Master Subject Code in DASL CTE Participant and CTE Program of Concentration Area Additional Information can be found: FY 2011 Career Technical Education (CTE) Nontraditional Workforce Development Courses documentation at: Perkins IV Secondary Nontraditional CTE Program Lists

Completion of Course Awarding Postsecondary Credit This information is based on the accurate reporting of the Course Master Record Pulls directly from DASL Course Master Information for this element can be found: District CTE-26 Application, Program of Study FY 2011 EMIS Manual, Chapter 3, pgs. 53 - 70

The end result is a yearly report issued by Ohio Department of Education Secondary Workforce Development Performance Report State-wide and CTPD reports ODE website: Perkins IV Secondary WFD Performance Reports

ODE CTE Career Field Consultant Your CTPD Lead District Curriculum Supervisor, EMIS Coordinator Your ITC EMIS Support Department Tech Prep Consortium Post Secondary Partners Read, Read, Read keep in the loop CTE Newsletters, ODE CTE Website, ODE, CTE Webinars, Ohio and National ACTE Newsletters & Website

Questions ? ? Thank you for attending todays session. We hope you find the information presented helpful.

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intended for the emis professional who completes the emis/career tech work for your district...

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