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Annex A – Statement of Work to 70002000 TBS 90 Elgin VC

Integrated Video Conferencing Solution - SOW

Integrated Video Conferencing Solution

STATEMENT OF WORK



Table of Contents

ANNEX A 4

1. PART 1 PREFACE 4

1.1. DEFINITIONS 4

2. PART 2 REQUIREMENTS 5

2.1. PROJECT DESCRIPTION 5 2.2. OVERVIEW 5 2.3. CODES AND STANDARDS 6 2.4. REQUIREMENTS 6 2.4.2. ENGINEERING AND DESIGN: 6 2.4.3. PROJECT MANAGEMENT: 6 2.4.4. ASSEMBLY: 7 2.4.5. INSTALLATION: 7 2.4.6. INTEGRATION TO GOVERNMENT FURNISHED EQUIPMENT: 7 2.4.7. EQUIPMENT DELIVERY AND STORAGE 8 2.4.8. LABELING: 8 2.4.9. SOFTWARE LICENSES 8 2.4.10. ACCEPTANCE TESTS: 9 2.4.11. TRAINING: 9 2.4.12. EXTENDED WARRANTY: 10 2.4.13. PERMITS AND FEES: 10 2.4.14. MISCELLANEOUS WORK 10 2.4.15. DOCUMENTATION SUBMITTALS 11 2.4.16. CONTROL SYSTEM PROGRAMMING 11 2.4.17. PUNCH LIST / CHECKOUT / SIGN-OFF / CLOSE-OUT 11

APPENDIX A: SYSTEMS REQUIREMENTS SPECIFICATIONS 12

1. SPECIFICATION: 13

1.1. GENERAL SYSTEMS DESCRIPTION 13 1.2. SYSTEMS DESCRIPTION BY ROOM TYPE 13 1.3. TABLE BOXES 21 1.4. GENERAL SYSTEMS CAPABILITIES 21 1.5. SYSTEMS CAPABILITIES BY ROOM TYPE 22 1.6. MINIMUM EQUIPMENT SPECIFICATIONS 28

APPENDIX B: ROOM EQUIPMENT LISTS 35

APPENDIX C: CONTRACT DATA REQUIREMENTS LIST 53

APPENDIX D: GENERAL INSTALLATION AND PERFORMANCE REQUIREMENTS 69

1. CODES AND STANDARDS 70



2. GENERAL PERFORMANCE REQUIREMENTS 76

APPENDIX E – DRAWINGS 79

APPENDIX F – EXTENDED WARRANTY PARTS & ASSOCIATED SOFTWARE LIST 80



Annex A

1. PART 1 PREFACE

1.1. DEFINITIONS 1.1.1. Within the context of this specification, the following definitions must apply:

1.1.2. “IVC”: Refers to Integrated Video Conferencing

1.1.3. “Project”: Refers to the 90 Elgin St. Building, floors 00 to 09, Integrated Video Conferencing System

Solution.

1.1.4. The term “Furnish” means design, supply, deliver, store, protect, and demonstrate to the Technical Authority (TA) as specified in this document.

1.1.5. The term “Install” means implement, label, terminate, test, commission, and demonstrate to the TA as specified in this document.

1.1.6. The term “Provide” means to Furnish and Install. 1.1.7. The term “Government Furnished Equipment” or “GFE” refer to equipment provided by the Technical

Authority (TA) to the Contractor

1.1.8. “TBS”: Refers to Treasury Board Secretariat of Canada

1.1.9. “CA”: Refers to Contracting Authority

1.1.10. “TA”: Refers to Technical Authority

Annex A – Statement of Work to

70002000 TBS 90 Elgin VC


2. PART 2 REQUIREMENTS

2.1. PROJECT DESCRIPTION

2.1.1. Treasury Board Secretariat of Canada (TBS) is moving into a newly constructed facility located at 90

Elgin St., Ottawa, Ontario. As part of this move Shared Services Canada has a requirement to deliver multiple video conferencing and presentation systems for the building. These systems Must share common components, centralized in the telecommunication rooms and function either as a video conferencing or as a local presentation system. There is also a need for a high performance immersive telepresence room and several special purpose spaces.

2.2. OVERVIEW

2.2.1. The design solution for this Project must revolve around a centralized architecture where audio, video

and control signals Must be routed through matrix switchers located in the telecommunication rooms. There Must be several special purpose spaces that Must have separate local switchers. Distribution of all VC signals Must be on either shielded Cat6 copper or optical fiber cables;

2.2.2. This Statement of Work specifies the Video Conferencing Systems and associated sub-systems, listed in PART 2, REQUIREMENTS below. The systems provided by the Contractor must include, but not be limited to: front Projection, LCD displays, various source inputs, audio conferencing, video conferencing CODECs with cameras, microphones, audio processing and loudspeakers, dedicated control system with touch panels and must include integration of any GFE as per 2.4.6 below.

2.2.3. The video conferencing systems must be provided in a total of 73 rooms and spaces as per the following fit-up list:

2.2.4. Video conferencing (VC) and local interactive presentation in: 2.2.4.1. Sixteen(16) Small VC Rooms (Type 1) 2.2.4.2. One (1) Medium VC Training Room (Type7)

2.2.5. Video conferencing (VC) and local presentation in: 2.2.5.1. Twelve (12) Medium VC Rooms (Type 3) 2.2.5.2. Three (3) Large VC Rooms (Type 5)

2.2.6. Local presentation and interactive presentation in: 2.2.6.1. Six (6) Small Meeting Rooms (Type 2) 2.2.6.2. Nine (9) Medium Meeting Rooms (Type 4) 2.2.6.3. One (1) Large Training Room (Type 9)

2.2.7. Local presentation in: 2.2.7.1. One (1) Medium Multi-Purpose Room (Type 10) 2.2.7.2. One (1) Large Meeting Room (Type 6) 2.2.7.3. One (1) Large Training Room (Type 8) 2.2.7.4. One (1) Extended Multi-Purpose Room (Type 11) 2.2.7.5. One (1) Foreign Delegates Room (Type 12) 2.2.7.6. One (1) EXCO Boardroom (Type 13) 2.2.7.7. One (1) Emergency Operations Center (EOC) (Type 15)

2.2.8. Immersive Video conferencing in: 2.2.8.1. One (1) Immersive Telepresence Room (Type 14)

2.2.9. Telecom rooms: 2.2.9.1. Sixteen (16) Typical Telecom Rooms (Type 16)



2.2.10. Collaboration Room: 2.2.10.1. One (1) Collaboration Room (Type 17)

2.3. CODES AND STANDARDS

2.3.1. The Contractor must ensure that all equipment, materials and practices are in accordance with the

industry standards, requirements and recommendations of all laws, orders, codes and regulations applicable to the Contractor, as specified in, but not limited to, Appendix D.

2.3.2. If an item of recommended equipment, condition or installation practice as specified in any of the attached Appendices does not meet governing code requirements, the Contractor must bring such conflict to the attention of the CA and must facilitate resolution of conflict with all parties concerned.

2.3.3. The Contractor must have a thorough knowledge of governing codes and standards. Lack of awareness of any of the relevant codes and standards will not be accepted as a reason for non-compliance.

2.4. REQUIREMENTS 2.4.1. The Contractor must perform the following work:

2.4.2. Engineering and Design: 2.4.2.1. The Contractor must: Review all relevant Project design documentation including this SOW and all its

appendices including the building drawings;

2.4.2.2. The Contractor will be allowed time to Survey the project site and be familiar with physical conditions of the project affecting the work after contract award;

2.4.2.3. The Contractor must: Verify that the Project design documentation, including this SOW and all its appendices including the building drawings, indicate suitable accommodations for integrating the specified VC systems and equipment. Consideration must include, but not be limited to, HVAC requirements, electrical power, grounding/earthing;

2.4.2.4. The Contractor must: Identification of all critical dimensions, mounting reinforcements and other information associated with VC equipment that is to be physically attached to building structure.

2.4.2.5. The Contractor must: Prepare and deliver the Written Attestation of Documentation Review and Site Survey in accordance with Appendix C, CDRL Item number 001;

2.4.2.6. The Contractor must: Provide all system engineering and design effort necessary to develop the

complete systems as described in Appendix A and Appendix B ;

2.4.2.7. The Contractor must: Conduct engineering and design effort that includes preparation of all necessary electronic schematics, Hardware drawings, systems diagrams, with table box cutout template and sample schedules and lists; and

2.4.2.8. The Contractor must: Prepare and deliver Engineering and Design Documentation including electronic schematics, Hardware drawings, system diagrams, schedules and lists in accordance with Appendix C, CDRL Item number 002.

2.4.2.9. The Contractor must deliver an installation schedules as part of the Project Schedule, CDLR item 003.

2.4.3. Project Management:




2.4.3.1. The Contractor must provide all necessary Project management and supervisory personnel required to assure the accurate, professional and timely implementation of the Project. The Contractor must provide approximately six (6) development and review meetings (on-site or remote with SSC TA and project team).

2.4.3.2. Scheduling: The Contractor must prepare and deliver the Project Schedule in accordance with Appendix C, CDRL Item number 003. The Project Schedule must include the Run Sheet Schedules identified in paragraph 2.4.8.3. The Contractor must ensure that all Contractor furnished items are procured, delivered and installed in time to meet the finish dates identified in the Project Schedule and the Overall Project Schedule.

2.4.3.3. Weekly Reports: The Contractor must prepare and deliver the Weekly Project Progress Status Reports in accordance with Appendix C, CDRL item number 004.

2.4.4. Assembly:

2.4.4.1. The Contractor must provide and assemble all Hardware and equipment identified in Appendix A and

Appendix B and any additional materials as identified in Contractor’s Engineering and Design Documentation submitted as CDRL 002 required producing completely functioning systems (including those items identified as GFE).

2.4.4.2. The Contractor must prepare and deliver the As-built Drawings, Appendix C, CDRL Item number 007 Installed Drawings

2.4.4.3. The Contractor must prepare Shop Drawings of all Custom Designs in accordance with Appendix C,

CDRL Item number 005

2.4.4.4. Software Programming: The Contractor must perform all software programming required to develop a complete operating system in accordance with the specifications of Appendix A and B and Contractor’s Engineering and Design Documentation submitted as CDRL number 002, including all control logic and graphical user interface programming. The Technical Authority can make a request at anytime up to 90 days from the date of acceptance, to make minor changes to the touch panel layout and operation.

2.4.4.5. The Contractor must provide Screen Shots depicting “Look and Feel” in accordance with Appendix C, CDRL item number 002

2.4.5. Installation:

2.4.5.1. The Contractor must install all equipment identified in Appendix A and Appendix B and cable, wiring,

connectors, plates and other material identified in the Contractor’s Engineering and Design Documentation submitted as CDRL 002 at the Project site to provide a fully functioning video conference system. The Contractor must complete the installation in accordance with the milestone schedule identified in the Basis of Payment. The Contractor must follow all installation and performance requirements as outlined in Appendix D.

2.4.5.2. Labour for drilling, in ceiling cabling installation and mounting brackets must be performed between 6pm and 8am. Monday to Friday , other labour may be performed during regular work hours of 8:01am and 5:59pm.

2.4.6. Integration to Government Furnished Equipment:



2.4.6.1. The Contractor must integrate the Crown supplied Ceiling Recessed Electrically Operated Projection Screens model into the Integrated AV System such that all controls for the Projector Screen are controlled by the Touch Panel Control via RS-232. 2.4.6.1.1. Manufacter reference document DA-Lite : Da-Lite 2.4.6.1.2. Model : Wide (16:10) Format Dimensions 2.4.6.1.3. Qty 4 x Viewing area : 50’x80’ 2.4.6.1.4. Qty 7 x Viewing area : 60’x96’ 2.4.6.1.5. Reference drawing # AV299

2.4.6.2. The Contractor must integrate the Crown supplied VOIP system 2.4.6.2.1. Avaya Aura System 2.4.6.2.2. Avaya G 450 2.4.6.2.3. Oracle Enterprise Session Border Controller - Acme Packet 4500

2.4.7. Equipment Delivery and Storage

2.4.7.1. The Contractor must verify all paths from loading area, to elevator capability, to installation area support

transportability before the items are delivered.

2.4.7.2. The Contractor must make every reasonable effort to protect the Contractor’s finished and unfinished work against damage or loss during delivery and storage.

2.4.7.3. The security of any equipment and/or tools used by the Contractor for the purpose of installing this system, is at the responsibility of the Contractor. A Contractor Job Box can be place on site

2.4.7.4. The Contractor must coordinate secure on-site storage for all equipment with the CA.

2.4.8. Labeling:

2.4.8.1. The Contractor must label all components and controls using electronic labeling that are clear and readily

visible.

2.4.8.2. In addition to 2.4.8.1, the Contractor must label all wiring to standards as outlined in Appendix D section 1.7

2.4.9. Software Licenses

2.4.9.1. Contractor must grant all software licenses necessary to support the operation of the Integrated VC System, including:

2.4.9.1.1. Codecs registrations and call licenses for existing gatekeepers (Cisco VCS-Control) 2.4.9.1.2. Management software (Cisco Telepresence Management Suite) licenses to manage new codecs into the

existing environment.

2.4.9.2. The Contractor must prepare a list of all parts/products that use software and require a software license in accordance with Appendix C, CDRL Item number 010.

2.4.9.3. The Contractor must provide all software licenses in accordance with Appendix C, CDRL Item number 011 .

2.4.9.4. For interactive screens in meeting room: software will be installed as part of the corporate image with users bringing their laptop into the meeting rooms. As such the Contractor must grant an Entity License to for the software.




2.4.10. Acceptance Tests:

2.4.10.1. The Contractor must ensure that the TA witnesses all Acceptance Tests. The TA may choose to witness

or choose not to witness the Acceptance Testing.

2.4.10.2. The Contractor must prepare and deliver the Acceptance Test Plan in accordance with Appendix C, CDRL Item number 006. The Contractor must include the dates for all Acceptance Test in the Project Schedule, CDLR item 003. Before acceptance tests are conducted, the Contractor may perform his own system checkout. If the Contractor conducts this own system checkout, the Contractor must furnish all required test equipment and must perform all work necessary to determine and/or modify performance of the system to meet the requirements of this specification. When the Contractor’s own system checkout tests and adjustments are completed, the Contractor must notify the TA that the Contractor is ready to commence acceptance testing. The Contractor must provide the TA five (5) business days advance notice of the start of each test.

2.4.10.3. The Contractor must prepare and deliver draft and final “as-built” drawings, installed drawings, run sheets (schedules), manuals and documents in accordance with Appendix C, CDRL Item number 007 Note that the Contractor must incorporate the Run Sheet Schedule in the VC Project Schedule.

2.4.10.4. In the event further adjustments are required, or defective equipment is to be repaired or replaced, the Contractor must either suspend the test or continue accepting the risk that test Must fail and the Test Report may not be accepted by the TA.

2.4.10.5. The Contractor must follow Acceptance Test Plan and associated procedures, as stated in CDRL item number 006.

2.4.10.6. The Contractor must prepare and deliver the Acceptance Test Report in accordance with Appendix C, CDRL Item 006 for each room. It is the TA’s unilateral decision to determine if the test were successfully completed and if the Test Report must be accepted.

2.4.11. Training:

2.4.11.1. The Contractor must provide both Technical and Operational on-site VC systems capabilities,

maintenance and troubleshooting training to Crown users. The Contractor must establish the specific scheduling of training with the CA and TA prior to completion of Installation. The Contractor must provide eight (8) separate training sessions, broken down as two sessions of six hours for Technical training and six sessions of four hours for Operational Training. The Contractor must structure each training session to accommodate a minimum of seven / max 12 students. The Contractor must not commence actual training until the TA has accepted an Acceptance Test Report for one of each of the 17 room types identified in Appendix B. The Contractor must incorporate the dates of all training sessions in the (VC or Overall) Project Schedule. The Contractor must conduct both Operational and Technical training at the installation site using the VC and presentation equipment as a training aid. The Contractor must conduct at least one English and one French session of both Operational and Technical Training.

2.4.11.2. The Contractor must prepare and deliver the draft and final System Operating Handbook in accordance with Appendix C, CDRL Item number 008.

2.4.11.3. The Contractor must structure Operational Training to cover system set-up, functions, operation, and any software that is supplied The Contractor must ensure the following criteria are applied and or included in the Operational Training.

2.4.11.4. The training syllabus must be centered on the format and content of the System Operating Handbook.

2.4.11.4.1. The training must be sufficient to teach an individual with no previous experience.



2.4.11.4.2. How to establish a point-to-point video teleconference; however, training for multipoint video teleconference Must be provided by the Crown.

2.4.11.4.3. How to set-up and display a local presentation.

2.4.11.4.4. How to use the system to perform a local presentation with interactive display.

2.4.11.4.5. How to set-up, adjust and use all of the components features procured to satisfy this SOW.

2.4.11.4.6. How to operate all functions of the meeting rooms, conference room and training rooms.

2.4.11.5. The Contractor must structure Technical Training to cover all training points covered in the Operational Training as well as troubleshooting. The Contractor must structure the troubleshooting section to provide:

2.4.11.5.1.1. Sufficient information to pinpoint which equipment has failed. 2.4.11.5.1.2. How to ensure that the problem is not due to an improper system configuration or

connection. 2.4.11.5.1.3. Directions on how to bypass the video and audio switching equipment in case of failure. 2.4.11.5.1.4. Direction on the use of the remote diagnostic capability, including the use of the

commands accessible in each piece of Hardware (i.e. CODEC, Projector, touch panel, etc.).

2.4.11.6. The Contractor must provide all students with copies of the System Operating Handbook. The Contractor

must provide students receiving Technical Training with draft copies of the “As Built and Installed Drawings”. These documents Must serve as the basis for the training, and must be used to formulate the final documents, and must be finalized by including user comments, and suggestions.

2.4.12. Extended Warranty:

2.4.12.1. The Contractor must provide a three year extended warranty services for Hardware and associated

software identified in Appendix F and as defined in paragraphs (7). 21, (7).22, (7).23 amd (7).24 and of the terms and conditions of the Contract.

2.4.12.2. The Contractor must warrant that all equipment, materials and components must include the most current version of firmware.

2.4.12.3. The Contractor must respond to any call for warranty action within 4 hours from receipt of the call for

service. The Contractor must return all non-serviceable parts to a serviceable condition within five working days. It is the Contractor’s discretion to perform warranty on site or at another location.

2.4.12.4. The Contractor must issue Configuration Management and Warranty Report, CDRL item 009, on a

monthly basis for all service calls opened and closed within the month. The report must be provided no later than the seventh (7

th) business day of the month for the preceeding month activities.

2.4.13. Permits and Fees:

2.4.13.1. The Contractor must obtain any permits and pay any fees required for the installation of the Video

Conference system including but not limited to Licensing, Hardware and Software.

2.4.14. Miscellaneous Work

2.4.14.1. The Contractor must perform the following Miscellaneous Work.

2.4.14.2. Installation of Cat 6 (GFE) patch cords and connectors to integrate network cabling from floor boxes to

VC table access boxes.




2.4.14.3. VC equipment installation in 16 telecom rooms.

2.4.14.4. Deliver the Manufacturers’ equipment manuals for each piece of equipment installed in accordance with Appendix C, CDRL Item number 008

2.4.15. Documentation Submittals

2.4.15.1. The Contractor must provide:

2.4.15.1.1. Operation manual describing basic operation of the VC and AV systems. This manual will be utilized

by the general staff and system end-users. It is recommended that this document be graphical and written in non-technical terminology for ease of use and understanding. It must include a principle of operation for all components of the system, including a detailed description of all functions of the touch panel control system.

2.4.15.1.2. Provide TA with table box cutout template and sample. Cutting of tables is N.I.C. (not in contract) for the Contractor; cutting Must be done by the table manufacturer onsite. This is a warranty issue and only the Vendor providing the tables can modify them. Coordinate with TA.

2.4.15.1.3. These documents must be provided in both hard copy and soft copy (CD-ROM, Flash Drive, email, etc.) Data file formats must be agreed with TA.

2.4.16. Control System Programming

2.4.16.1. Specific programming requirements must be developed in coordination with the TA as per DID 02 . 2.4.16.2. Programming scope consist of: program engineering , graphic design and panel page lay-out

2.4.16.2.1. Programming time consisting of any and all possible requirements by the TA, with the exception of

third party software requiring additional costs; 2.4.16.2.2. Attendance during checkout; and 2.4.16.2.3. Re-visitation for minor changes of the GUI and operational functionality for up to 90 days after sign-off.

2.4.17. Punch List / Checkout / Sign-Off / Close-Out

2.4.17.1. A mandatory on-site meeting consisting of the Contractor’s Project team (Project manager, lead tech and

programmer) and the TA must be scheduled at the Projects conclusion to review and resolve all outstanding issues. The goal is to address any and all programming issues, confirm functionality and sign-off.

2.4.17.2. Three (3) rugged USB “flash drive” mass storage drive must be provided as specified and must include the following Contractor developed documents:

2.4.17.2.1. Cut-sheets in PDF format; 2.4.17.2.2. Owners’ manuals in PDF format; 2.4.17.2.3. Latest control system program source code required for a full functional re-install; 2.4.17.2.4. Latest DSP program source code required for a full functional re-install; 2.4.17.2.5. Latest VC related drawing in AutoCAD (Version 2010) and PDF format; 2.4.17.2.6. Acceptance Test Plan; and 2.4.17.2.7. System Operating Handbook.

Appendix A: Systems Requirements Specifications 70002000 TBS 90 Elgin VC


Appendix A: Systems Requirements Specifications




1. SPECIFICATION:

1.1. GENERAL SYSTEMS DESCRIPTION

1.1.1. The Contractor must provide a fully integrated centralized audio video conferencing / presentation systems. Refer to Appendix B for Room Lists and the drawings accompanying this specification for connection details. Each system must, as a minimum, have the capabilities and features of the mandatory components listed in Appendix A. The requirement is for a complete system solution, including, but not necessarily limited to, Hardware, subsystems, and associated components and cabling detailed within this Specification. No oversight or omission from the functional specifications Must relieve the supplier of its responsibility to provide a fully operational system.

1.2. SYSTEMS DESCRIPTION BY ROOM TYPE

1.2.1. Type 1 – Small VC Meeting Room:

1.2.1.1. Small meeting room to seat six (6) participants at a square table. Table must have source inputs as

described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.1.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of three (3) HDMI connections. One must be in the table access box, one must be installed behind the display connected to the wireless presentation system and one must be for the VC camera. One (1) source at a time must be displayed on a 65” to 70" interactive display. All content to the display must be scaled. Content from source must be made available to VC CODEC. Users must have the ability to select source and destination.

1.2.1.3. Audio from table top microphone must be connected via extenders using shielded Category 6 cabling to a centralized audio matrix switch located in the nearest telecom room as outlined on the drawings. Microphone audio must be available to the VOIP module within the audio matrix for VOIP service. Audio from the table input and wireless presentation system must be de-embedded from the HDMI input and must be connected to the audio matrix switch routed out to amp and ceiling speakers in the meeting room.

1.2.1.4. Room control must be by a wall mounted colour touch screen control panel.

1.2.1.5. All equipment in room must be installed under table or in ceiling plenum as shown on drawings.

1.2.1.6. Type 1 Room numbers: 03086, 03115, 03053, 04085, 04089, 04029, 05089, 05044, 05046, 06084, 06082, 06051, 07088, 07046, 08081, 08086.

1.2.2. Type 2 – Small Meeting Room:

1.2.2.1. Small meeting room to seat six (6) participants at a square table. Table must have source inputs as

described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.2.2. Video sources must be connected via extenders using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of two (2) HDMI connections. One (1) must be in the table access box and one (1) must be installed behind the display connected to the wireless presentation system. One (1) source at a time must be displayed on a 65” - 70” interactive display. All content to the display must be scaled. Users



must have the ability to select source and destination.




1.2.2.6. Type 2 Room numbers: Rm 03082, 04138, 05123, 06059, 07083, 07045

1.2.3. Type 3 - Medium VC Meeting Room:

1.2.3.1. Medium meeting room to seat 12 participants at a square table. Table must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3Table Boxes and itemized in Appendix A.

1.2.3.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of three (3) HDMI connections. One must be in the table access box, one must be installed behind the display connected to the wireless presentation system and one for the VC camera. One (1) source at a time must be displayed on an 80" display. All content to the display must be scaled. Content from source must be made available to VC CODEC. Wireless presentation system must be capable of splitting screen into 2 to accommodate viewing of two (2) wireless sources on the display at once. Users must have the ability to select source and destination.

1.2.3.3. Audio from table top microphone must be connected via extender using shielded Category 6 cabling to a centralized audio matrix switch located in the nearest telecom room as outlined on the drawings. Microphone audio must output from the audio switch into the VC CODEC and VC CODEC output back to audio matrix switch. Microphone audio must be available to the VOIP module within the audio matrix for VOIP service. Audio from the table input and wireless presentation system must be de-embedded from the HDMI input and must be connected to the audio matrix switch routed out to amp and ceiling speakers in the meeting room.

1.2.3.4. Room control must be by a table top mounted colour touch screen control panel.


1.2.3.6. Type 3 Room numbers: Rm 03124, 04127, 05117, 05127, 06042, 07124, 07005, 08113, 08056, 08011, 08019.

1.2.4. Type 4 - Medium Meeting Room:

1.2.4.1. Medium meeting room to seat 12 participants at a square table. Table must have source inputs as described below in 1.3Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.4.2. Video sources must be connected via extenders using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of two (2) HDMI connections. One (1) must be in the table access box and one (1) must be installed behind the display connected to the wireless presentation system. One (1) source at a time must be displayed on an 84" interactive display. All content to the display must be scaled. Wireless presentation system must be capable of splitting screen into 2 to accommodate viewing of two (2)




wireless sources on the display at once. Users must have the ability to select source and destination.


1.2.4.4. Room control must be by a table top mounted colour touch screen control panel.


1.2.4.6. Note: Existing table in room 08001 must be modified by Contractor to accept table boxes.

1.2.4.7. Type 4 Room numbers: Rms 03114, 03054, 04117, 04057, 05057, 06110, 06052, 07113, 07056, 08001.

1.2.5. Type 5 - Large VC Meeting Room:

1.2.5.1. Large meeting room to seat 20 participants at a rectangular table. Table must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.5.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of five (5) HDMI connections. One (1) must be in each of two (2) table access boxes, one (1) must be connected to the wireless presentation system and one (1) for the VC camera. One (1) source at a time must be displayed on an 113" Projector screen. All content to the display must be scaled. Content from source must be made available to VC CODEC. Wireless presentation system must be capable of splitting screen into 2 to accommodate viewing of two (2) wireless sources on the display at once. Users must have the ability to select source and destination

1.2.5.3. Audio from ceiling mounted microphone. Array must be connected via shielded Category 6 cabling to an audio processor located in the nearest telecom room as outlined on the drawings. Microphone audio must output from the processor into the VC CODEC and VC CODEC output back to audio matrix switch. Microphone audio must be available to the VOIP module within the audio matrix for VOIP service. Audio from the table input must be de-embedded from the HDMI input and must be connected to the audio processor and routed out to amp and ceiling speakers in the meeting room.

1.2.5.4. Room control must be by a table mounted colour touch screen control panel.


1.2.5.6. Type 5 Room numbers: Rms 02099, 02100, 02101.

1.2.6. Type 6 - Large Meeting Room:

1.2.6.1. Large meeting room to seat 20 participants at a rectangular table. Table must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.6.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of four (4) HDMI connections. One (1) must be in each of two (2) table access boxes and one must be connected to the wireless presentation system. One (1) source at a time must be displayed on



an 113" Projector screen. All content to the display must be scaled. Wireless presentation system must be capable of splitting screen into 2 to accommodate viewing of two (2) wireless sources on the display at once. Users must have the ability to select source and destination.

1.2.6.3. Audio from ceiling mounted microphone. Array must be connected via shielded Category 6 cabling to an audio processor located in the nearest telecom room as outlined on the drawings. Microphone audio must be available to the VOIP module within the audio matrix for VOIP service. Audio from the table input must be de-embedded from the HDMI input and must be connected to the audio processor and routed out to amp and ceiling speakers in the meeting room.



1.2.6.6. Type 6 Room numbers: Rms 02085.

1.2.7. Type 7 – Medium Interactive VC Training Room:

1.2.7.1. Medium training room to seat 16 participants at student tables (2 per table) and one (1) Instructor’s desk. Instructor’s desk and one (1) student table must have source inputs as described below in 1.3 Table Boxes all inputs at the desk and table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A. Connections are made from table to a floor box in the cable access flooring.

1.2.7.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of four (4) HDMI connections. One (1) must be in the table access boxes (Instructor’s desk), one (1) must be in the table access box (student table), and one must be connected to the wireless presentation system and one (1) to the VC camera. One (1) source at a time must be displayed on an 84" Interactive display. All content to the display must be scaled. Users must have the ability to select source and destination.

1.2.7.3. Audio from either a handheld or lavalier wireless microphone must be connected via shielded Category 6 cabling to an audio processor located in the nearest telecom room as outlined on the drawings. Microphone audio must output from the processor into the VC CODEC and VC CODEC output back to audio matrix switch. Audio from the table input must be de-embedded from the HDMI input and must be connected to the audio processor and routed out to amp and ceiling speakers in the meeting room.



1.2.7.6. Type 7 Room numbers: Rms 02116.

1.2.8. Type 8 – Large Training Room:

1.2.8.1. Large training room to seat 24 participants at student tables (2 per table) and one (1) Instructor’s desk. Instructor’s desk and one (1) student table must have source inputs as described below in 1.3 Table Boxes all inputs at the desk and table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A. Connections are made from table to a floor box in the cable access flooring.

1.2.8.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of three (3) HDMI connections. One (1) must be in the table access boxes (Instructor’s desk), one (1) must be in the table access box (student table) and one must be connected to the wireless presentation system. One (1) source at a time must be displayed on an 113" Projector screen. All




content to the display must be scaled. Users must have the ability to select source and destination.

1.2.8.3. Audio from either a handheld or lavalier wireless microphone must be connected via shielded Category 6 cabling to an audio processor located in the nearest telecom room as outlined on the drawings. Audio from the table input must be de-embedded from the HDMI input and must be connected to the audio processor and routed out to amp and ceiling speakers in the meeting room.



1.2.8.6. Type 8 Room numbers: Rm 02114.

1.2.9. Type 9 – Large Interactive Training Room:

1.2.9.1. Large training room to seat 24 participants at student tables (2 per table) and one (1) Instructor’s desk. Instructor’s desk and one (1) student table must have source inputs as described below in 1.3 Table Boxes all inputs at the desk and table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A. Connections are made from table to a floor box in the cable access flooring.

1.2.9.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of four (4) HDMI connections. One (1) must be in the table access boxes (Instructor’s desk), one (1) must be in the table access box (student table), one must be the output of a 60” – 65” interactive display and one must be connected to the wireless presentation system. One (1) source at a time must be displayed on an 113" Projector screen and mirrored on the 60” – 65” interactive display. All content to the display must be scaled. Users must have the ability to select source and destination

1.2.9.3. Audio from either a handheld or lavalier wireless microphone must be connected via shielded Category 6 cabling to an audio processor located in the nearest telecom room as outlined on the drawings. Audio from the table input must be de-embedded from the HDMI input and must be connected to the audio processor and routed out to amp and ceiling speakers in the meeting room.




1.2.10. Type 10 – Medium Multi-Purpose Room:

1.2.10.1. Medium meeting room to seat up 12 participants in a variety of seating arrangements. A side table placed next to the display must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.10.2. Video sources must be connected via extenders using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of three (2) HDMI connections. One (1) must be in the table access box and one (1) must be installed behind the display connected to the wireless presentation system. One (1) source at a time must be displayed on an 84" interactive display. All content to the display must be scaled. Any source input must be available to any and all of the displays. Users must have the ability to select source and destination.



1.2.10.3. Audio from table input and wireless presentation system must be embedded in the HDMI signal and must be routed in the same fashion as the video source through the video matrix switch and to the 84" interactive display speakers.



1.2.10.6. Type 10 Room numbers: Rm 02112

1.2.11. Type 11 – Extended Multi-Purpose Room:

1.2.11.1. Extra-large meeting room to seat up 48 participants at a table with up to 20 additional seats on the side. Room can also be configured in a variety of row seating. Six (6) tables must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 and itemized in Appendix A.

1.2.11.2. Video sources must be connected via extenders using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of 10 HDMI connections. Six (6) must be in the table access boxes, two (2) must be spare at back of room available to portable translation booth (N.I.C) and two (2) must be installed for VC cameras. Any source must be routable to any of the 8 Projectors in the room. All content to the display must be scaled. Users must have the ability to select source and destination.

1.2.11.3. Audio from the table must be from wireless IR microphones and transceivers. Transceivers must be connected via shielded Category 6 cabling to an audio processor located in the nearest telecom room as outlined on the drawings. Microphone audio must output from the processor into the VC CODEC and VC CODEC output back to audio matrix switch. Microphone audio must be available to the VOIP module within the audio matrix for VOIP service. Audio from the table input must be de-embedded from the HDMI input and must be connected to the audio processor and routed out to amp and ceiling speakers in the meeting room. Voice lift must be accounted for in this room due to its size.

1.2.11.4. Additional balanced audio connections must be installed in the cable access flooring system to accommodate 3rd party connection to the audio system for simultaneous translation.

1.2.11.5. This room must have assistive listening technology to aid the hearing impaired. Due to the size and possible obstructions, a phased array or multiple loops must be used;

1.2.11.6. Room control must be by one (1) wall mounted colour touch screen control panel and one (1) table mounted colour touch screen control panel. Touch screens must mirror each other when controls are pressed.



1.2.12. Type 12 – Foreign Delegates Room:

1.2.12.1. Foreign Delegates meeting room to seat up 23 participants at a table with up to 30 additional seats on the side. Room can also be configured in a variety of row seating. NOTE: All devices and cabling for this room must stay within this room. No connections Must be made outside of this room. A VC credenza must be installed within the room to house all VC equipment for this room. All inputs at the table and walls must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.




1.2.12.2. Video sources must be connected via extenders using shielded Category 6 cabling to a video matrix switch located in the VC credenza as outlined on the drawings. Video sources must consist of three (4) HDMI connections. Two (2) must be in the table access box and two (2) must be installed on the walls. Up to Two (2) sources at a time must be displayed on the 90” displays or one (1) source to each display. All content to the display must be scaled. Users must have the ability to select source and destination.

1.2.12.3. Audio table microphones or handheld wired microphones must be connected to the DSP located in the VC credenza. Microphone audio must be available to the VOIP module within the DSP for VOIP service. Audio from the table input must be de-embedded from the HDMI input and must be connected to the audio processor and routed out to amp and ceiling speakers in the meeting room. Voice lift must be accounted for in this room due to its size.

1.2.12.4. Additional balanced audio connections must be installed in the cable access flooring system to accommodate 3rd party connection to the audio system.

1.2.12.5. Room control must be by a table mounted colour touch screen control panel. Secondary control touch panel on credenza.

1.2.12.6. All equipment in room must be installed under table or in VC credenza as shown on drawings.


1.2.13. Type 13 – EXCO Boardroom:

1.2.13.1. EXCO boardroom to seat 32 participants at an executive table with up to 12 additional seats on the side. Table must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.13.2. Video sources must be connected via extender using shielded Category 6 cabling to a centralized video matrix switch located in the nearest telecom room as outlined on the drawings. Video sources must consist of six (6) HDMI connections. One (1) must be in each of four (4) table access boxes, one (1) must be connected to the wireless presentation system and one (1) for the VC camera. Any source input must be available to any and all of the displays. All content to the displays must be scaled. Users must have the ability to select source and destination. All content to the display must be scaled. Content from source must be made available to VC CODEC. Wireless presentation system must be capable of splitting screen into 2 to accommodate viewing of two (2) wireless sources on either display at once.

1.2.13.3. Audio from table top microphones must be connected to DSP in credenza then to a centralized audio matrix switch located in the nearest telecom room as outlined on the drawings. Room to have 8 zones of 2 speakers per zone to create a mix-minus environment. Microphone audio must output from the audio switch into the VC CODEC and VC CODEC output back to audio matrix switch. Microphone audio must be available to the VOIP module within the audio matrix for VOIP service. Audio from the table input and wireless presentation system must be de-embedded from the HDMI input and must be connected to the audio matrix switch routed out to amp and ceiling speakers in the meeting room.


1.2.13.5. All equipment in room must be installed under table or in VC credenza as shown on drawings.

1.2.13.6. All equipment to be installed in ceiling plenum space must fit within the available 6” clearance available.

1.2.13.7. Type 13 Room numbers: Rm 08120 / 08044 (*room has 2 numbers but is one room).



1.2.14. Type 14 – Immersive Video Conferencing Room:

1.2.14.1. Immersive video conferencing room to seat up to 6 participants in cameras with up to 4 additional seats off-camera in behind or off to the side. Participants must have access to a table top access box for connection to corporate network and convenience power. All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A;

1.2.14.2. Immersive video conferencing equipment to control all aspects of video and audio in the room. Users must have the ability to select a source (table top HDMI connection) and send it to the video conferencing equipment for sharing / collaboration with far-end participants in the video conference;

1.2.14.3. Room control must be by a table top mounted colour touch screen control panel;

1.2.14.4. All equipment in room must be installed in the room as per manufacturer’s specifications; and


1.2.15. Type 15 – Emergency Operation Centre (EOC):

1.2.15.1. EOC room to seat 10 participants at an oblong table. Table must have source inputs as described below in 1.3 Table Boxes All inputs at the table must be available through a cable access enclosure complete with adapter dongles as outlined in 1.3 Table Boxes and itemized in Appendix A.

1.2.15.2. Video sources must be connected via extenders using shielded Category 6 cabling to a video matrix switch located in the credenza as outlined on the drawings. Video sources must consist of seven (7) connections. Four (4) must be in the table access box, one (1) must be installed behind the 60”display connected to the annotating display and two (2) in the credenza. Any source input must be available to any and all of the displays. All content to the displays must be scaled. Users must have the ability to select source and destination.

1.2.15.3. Audio from table input and wireless presentation system must be embedded in the HDMI signal and must be routed in the same fashion as the video source through the video matrix switch and to the 80" interactive display speakers.


1.2.15.5. All equipment in room must be installed under table or in credenza as shown on drawings.


1.2.16. Type 16 – Typical Telecom Room

1.2.16.1. There are 4 telecom rooms on each floor to provide IT services to the floor. To distribute AV services, 2

of these telecom rooms must be used on each floor; The North West and South East telecom rooms must house the centralized AV equipment (exception: 8th floor where North East TR must be used as well). Each floor must be notionally divided in half with the NW TR servicing all rooms on the west side and the SE TR servicing all rooms on the east side. Each room must be outfitted with separate video and audio matrix switchers, sized to accommodate all the inputs and outputs from the meeting rooms with additional spare capacity to add a minimum of 4 inputs and 2 outputs;

1.2.16.2. All video conferencing codecs must be installed in the telecom rooms and connected into the audio and video matrix switchers and the control system. All signals must be extended out to the meeting rooms via the matrix switchers. There must be one video conferencing codec for each meeting as identified in Appendix A – Room Lists. There must be no sharing of codecs between rooms;




1.2.16.3. Audio conferencing should be via module cards installed within the audio matrix switcher. VOIP service must be provided GFE. Contractor must coordinate VOIP configuration with the TA; and

1.2.16.4. All equipment to be mounted in existing 2-post telecom racks. AVC must provide lacing bars as needed to secure and separate different signal types.

1.2.16.5. Type 16 Room numbers: Telecom rooms for use are the North West and South East rooms on each floor with the exception of the 2nd and 8th floors. On these floors the North East TR is used as well for a total of 16 rooms.

1.2.17. Type 17 – Collaboration Space

1.2.17.1. Small collaboration space to seat six (6) participants at a square table.

1.2.17.2. Video source must be connected via HDMI cable extended from the display to the table. The HDMI

cable must have sufficient length to reach the end of the table opposite the 65” - 70” interactive display.

1.2.17.3. Audio from table input must be embedded in the HDMI signal to the 65” - 70” interactive display speakers.

1.2.17.4. There is no room control, users must turn the display on and off via the display IR remote.


1.3. TABLE BOXES Each table box must have a variety of connections available. Refer to drawings Appendix F for type and quantity of connections. Each table box connection must use a mechanical retractor to keep the table top free of cables when not in use. Connections available at the table must include (but not limited to): One (1) HMDI, complete with adapter dongles for mini-HDMI to HMDI and Display Port to HDMI, one (1) USB connected to the interactive Display (if room has interactive display), Duplex power receptacle and two (2) network RJ45. The systems must be terminated in floor boxes. The Contractor must provide all cabling from floor boxes up to table boxes in a finished flexible sleeve ("Sox"). Note: Table top modification must be completed on the existing table surface in office 08001 to accommodate new table boxes. Coordinate with TA for timing and access to this space. New table boxes must be the same as all others if existing opening Must allow.

1.4. GENERAL SYSTEMS CAPABILITIES

2.4.1. Each system and/or components must, as a minimum, have the mandatory capabilities and features listed in the following paragraphs.

2.4.2. General capabilities:

2.4.2.1. All video source inputs at the table must be HDMI. Adapter dongles must be available to accommodate HDMI-Display Port, and HDMI-Mini HDMI.

2.4.2.2. Video resolution for all displays must be 1920x1080 and have a colour space of RGB. All scaling receivers must be set for the same and pass proper EDID to source inputs.

2.4.2.3. Room identified as having VOIP service must be connected to the GFE voice services via VOIP enable service cards in the audio matrix switches installed in the telecom rooms. Each room must have a separate line or channel for dedicated service to the room. AVC to coordinate VOIP configuration with



TA.

2.4.2.4. IP requirements: Coordinate with TA for IP requirements for all IP enabled devices. AV services must be on a separate network switches. Contractor must coordinate all IP and VLAN requirements with TA.

2.4.3. Touch Panel (TP) control:

2.4.3.1. The TP, is part of the control system, and must display information in both official languages (English and French). As a minimum, the TP must incorporate the capabilities described below where applicable:

2.4.3.2. Selection of either VC mode or Local Presentation mode; 2.4.3.3. Selection of conferencing mode in small, medium and large rooms; 2.4.3.4. Control of VC equipment such as camera control, dialing, disconnect and any other option available on

the CODEC’s remote control; 2.4.3.5. Selection of video source for the outgoing VC picture must include as a minimum, the main camera and

any interface connection provided on the table; 2.4.3.6. Microphone muting with local indication when selected; 2.4.3.7. Control of the ceiling Projectors; 2.4.3.8. Control of the motorized viewing screen; 2.4.3.9. Control of the LCD Screen (e.g., brightness, contrast, maintenance information) as per manufacturer

remote control; 2.4.3.10. Selection of computer/audio/video interface devices to be displayed in a local presentation; 2.4.3.11. Volume control with gain progress panel; and 2.4.3.12. Diagnostic features which include, Projector status and LCD screen controls.

2.4.4. It must be possible to dial the remote site from the TP, either manually or as a speed dial. Calls must be

terminated from the TP. TP must bring up departmental phone book if accessible;

2.4.5. The TP must have system menus, complete with progress panels, that allow setup/control of operation parameters or configuration of the components forming part of the terminal;

2.4.6. The system must shut down at the end of the day or if no motion has been detected in the room for 30 minutes (done via programming and room sensor); and

2.4.7. All other controls must need to be approved by the TA.

1.5. SYSTEMS CAPABILITIES BY ROOM TYPE 1.6.1. VC Rooms (Type 1):

1.6.1.1. Type 1 meeting rooms must have four (4) functions: audio conferencing, video conferencing, local

presentation and annotation on a large interactive display:

1.6.1.2. Audio conferencing must be achieved through GFE audio conferencing unit placed on the table. Audio conferencing for type 1 rooms is N.I.C. for Contractor. Contractor must be away of location of unit and coordinate installation with TA;

1.6.1.3. Video conferencing must be achieved via VC CODEC, camera and microphone. CODEC must be connected to an identified departmental network. Camera must be placed on top center of the displays so far end participants can view table and local participants can use the annotation features of the display without blocking view. VC CODEC must be configured through the SSC/TBS Production network to connect at 768kbps @ 30fps minimum. Audio for the VC system must be via table microphone. Microphone or Microphones must be placed centrally on the table to capture all users at the table. Local users must be able to annotate local sources, view the annotated content locally. Room must be controlled by touch screen controller at the wall;




1.6.1.4. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to a large interactive display on the wall. All content being transmitted to the display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) source at a time to the display and be able to annotate;

1.6.1.5. Content must be capable of being displayed, annotated and saved; and

1.6.1.6. Rooms with this functionality are: Rms 03086, 03115, 03053, 04085, 04089, 04029, 05089, 05044, 05046, 06084, 06082, 06051, 07088, 07046, 08081, 08086.

1.6.2. Meeting Rooms (Type 2):

1.6.2.1. Type 2 meeting rooms must have three (3) functions: audio conferencing, local presentation and annotation on a large interactive display:

1.6.2.2. Audio conferencing must be achieved through GFE audio conferencing unit placed on the table. Audio conferencing for type 2 rooms is N.I.C. for Contractor. Contractor must be away of location of unit and coordinate installation with TA.

1.6.2.3. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to a large interactive display on the wall. All content being transmitted to the display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) source at a time to the display and be able to annotate. Room must be controlled by touch screen controller at the wall;


1.6.2.5. Rooms with this functionality are: Rms 03082, 04138, 05123, 06059, 07083, 07045.

1.6.3. VC Rooms (Type 3):

1.6.3.1. Type 3 meeting rooms must have three (3) functions: audio conferencing, video conferencing and local

presentation on a large display:

1.6.3.2. Audio conferencing must be achieved through separate VOIP output cards in the audio matrix switch. All audio conferencing must be VOIP and be compatible with the VOIP service provided by Shared Services Canada i.e. the core was an Avaya Aura system. The gateway is Avaya G 450. Audio for the audio conference system must be via table microphones. Microphones must be placed on the table to capture all users at the table;

1.6.3.3. Video conferencing must be achieved via VC CODEC, camera and microphone. CODEC must be connected to an identified departmental network. Camera must be placed on top center of the displays so far end participants can view table and local participants can use the annotation features of the display without blocking view. VC CODEC must be configured through the network to connect at 768kbps @ 30fps minimum. Audio for the VC system must be via table microphones. Microphones must be placed centrally on the table to capture all users at the table. Room must be controlled by touch screen controller at the table;

1.6.3.4. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to a large display on the wall. All content being transmitted to the display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the display. Users must have the ability to send two (2) Wireless sources at a time to the display / split screen; and

1.6.3.5. Rooms with this functionality are: Rms 03124, 04127, 05117, 05127, 06042, 07124, 07005, 08113, 08056, 08001, 08011, 08019.




1.6.4.1. Type 4 meeting rooms must have three (3) functions: audio conferencing, local presentation and

annotation on a large interactive display;

1.6.4.2. Audio conferencing must be achieved through separate VOIP output cards in the audio matrix switch. All audio conferencing must be VOIP and be compatible with the VOIP service provided by Shared Services Canada. i.e. the core an Avaya Aura system. The gateway is Avaya G 450. Audio for the audio conferencing must be via table microphones. Microphones must be placed centrally on the table to capture all users at the table. Audio conferencing must be controlled by touch screen controller at the table;

1.6.4.3. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to a large interactive display on the wall. All content being transmitted to the display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the display and be able to annotate. . Users must have the ability to send two (2) Wireless sources at a time to the display / split screen. Room must be controlled by touch screen controller at the table;


1.6.4.5. Rooms with this functionality are: Rms 03114, 03054, 04117, 04057, 05057, 06110, 06052, 07113, 07056.

1.6.5. VC Rooms (Type 5):

1.6.5.1. Type 5 meeting rooms must have three (3) functions: audio conferencing, video conferencing and local

presentation on a large Projector and screen;

1.6.5.2. Audio conferencing must be achieved through separate VOIP output cards in the audio matrix switch. All audio conferencing must be VOIP and be compatible with the VOIP service provided by Shared Services Canada. Audio for the VC system must be via ceiling microphone array;

1.6.5.3. Video conferencing must be achieved via VC CODEC, camera and microphone. CODEC must be connected to an identified departmental network. Camera must be placed on top center of the displays so far end participants can view table and local participants can use the annotation features of the display without blocking view. VC CODEC must be configured through the network to connect at 768kbps @ 30fps minimum. Audio for the VC system must be via ceiling microphone array. Two microphone arrays must be used in each room with sufficient separation as per manufacturer’s specifications. Microphones must be placed to capture all users at the table. Room must be controlled by touch screen controller at the table;

1.6.5.4. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to a large ceiling hung Projector and screen. All content being transmitted to the Projector that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the display. Users must have the ability to send two (2) Wireless sources at a time to the Projector / split screen; and

1.6.5.5. Rooms with this functionality are: Rms 02099, 02100, 02101.


1.6.6.1. Type 6 meeting rooms must have two (2) functions: audio conferencing and local presentation on two

large displays;




1.6.6.2. Audio conferencing must be achieved through separate VOIP output cards in the audio matrix switch. All audio conferencing must be VOIP and be compatible with the VOIP service provided by Shared Services Canada. i.e. the core was an Avaya Aura system. The gateway is Avaya G 450. Audio for the audio conferencing must be via ceiling microphone array. Two microphone arrays must be used in the room with sufficient separation as per manufacturer’s specifications. Microphones must be placed to capture all users at the table. Audio conferencing must be controlled by touch screen controller at the table;

1.6.6.3. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to two (2) large displays on the wall. All content being transmitted to the displays that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send any source to any display. Users must have the ability to send two (2) Wireless sources at a time to one (1) display / split screen. Room must be controlled by touch screen controller at the table;


1.6.6.5. Room with this functionality is: Rm 02085.

1.6.7. Medium Interactive VC Training Room (Type 7):

1.6.7.1. Type 7 meeting rooms must have three (3) functions: video conferencing, local presentation and annotation on a large interactive display;

1.6.7.2. Video conferencing must be achieved via VC CODEC, camera and microphone. CODEC must be connected to an identified departmental network. Camera must be placed on top center of the displays so far end participants can view table and local participants can use the annotation features of the display without blocking view. VC CODEC must be configured through the network to connect at 768kbps @ 30fps minimum. Audio for the VC system must be via handheld or lavalier type microphones. Microphones Must be held or worn by the instructor. VC must be controlled by touch screen controller on the wall;

1.6.7.3. Local presentation must be achieved by a connection at the instructor’s desk, one (1) student table or wireless presentation system being displayed to a large interactive display. All content being transmitted to the interactive display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the display. Users must have the ability to send two (2) Wireless sources at a time to the display / split screen. Room must be controlled by touch screen controller at the wall;



1.6.8. Large Training Room (Type 8):

1.6.8.1. Type 8 room must have one (1) function: local presentation on a large Projector / screen;

1.6.8.2. Local presentation must be achieved by a connection at the instructor’s desk, one (1) student table or

wireless presentation system being displayed to a large ceiling hung Projector and screen. All content being transmitted to the interactive display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the display. Users must have the ability to send two (2) Wireless sources at a time to the display / split screen. Room must be controlled by touch screen controller at the wall; and




1.6.9. Large Interactive Training Room (Type 9):

1.6.9.1. Type 9 room must have two (2) functions: local presentation on a large Projector / screen and local presentation and annotation of an interactive display;

1.6.9.2. Local presentation must be achieved by a connection at the instructor’s desk, one (1) student table or wireless presentation system being displayed to a large ceiling hung Projector / screen and an interactive display simultaneously. All content being transmitted to either display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the Project and display. Users must have the ability to send two (2) Wireless sources at a time to the display and Projector / split screen. Room must be controlled by touch screen controller at the table;



1.6.10. Medium Multi-purpose Rooms (Type 10):

1.6.10.1. Type 10 meeting room must have two (2) functions: local presentation and annotation on a large

interactive display;

1.6.10.2. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to a large interactive display on the wall. All content being transmitted to the display that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the display and be able to annotate. Users must have the ability to send two (2) Wireless sources at a time to the display / split screen. Room must be controlled by touch screen controller at the wall;


1.6.10.4. Rooms with this functionality are: Rm 02112.

1.6.11. Extended Multi-purpose Room (Type 11):

1.6.11.1. Type 11 room must have three (3) functions: audio conferencing, video conferencing and local

presentation on multiple large Projectors and screens;

1.6.11.2. Audio conferencing must be achieved through separate VOIP output cards in the audio matrix switch. All audio conferencing must be VOIP and be compatible with the VOIP service provided by Shared Services Canada;

1.6.11.3. Video conferencing must be achieved via VC CODEC, camera and microphone. CODEC must be connected to an identified departmental network. Camera must be placed on top center of the front screens so far end participants can view table. VC CODEC must be configured through the network to connect at 768kbps @ 30fps minimum. Audio for the VC system must be via wireless IR table microphones. Microphones must be placed centrally on the tables to capture all users at the table. Room must be controlled by touch screen controllers located at the table and wall;

1.6.11.4. Local presentation must be achieved by connections at the table or wireless presentation system being displayed to any of the 6 large ceiling hung Projectors and screens. All content being transmitted to the Projectors that are not native resolution (1920 x 1080) must be scaled. Users must have the ability to send any source to any Projector. Users must have the ability to send two (2) Wireless sources at a time to the display / split screen;

1.6.11.5. Wiring provisions must be made to accommodate 3rd party portable translation booths to be set up at the rear of the room; and





1.6.12. Foreign Delegates Room (Type 12):

1.6.12.1. ALL EQUIPMENT MUST BE INSTALLED AND REMAIN IN THIS ROOM. ALL EQUIPMENT TO BE

INSTALLED IN 3 BAY CREDENZA. CREDENZA TO HAVE LOCKS ON ALL DOORS AND ACCESS PANELS.

1.6.12.2. Type 12 meeting room must have two (2) functions: audio conferencing and local presentation on two large displays;

1.6.12.3. Audio conferencing must be achieved through separate VOIP audio DSP. All audio conferencing must be VOIP and be compatible with the VOIP service provided by Shared Services Canada. Audio for the audio conferencing must be via ceiling microphone array. Two microphone arrays must be used in the room with sufficient separation as per manufacturer’s specifications. Microphones must be placed to capture all users at the table. Audio conferencing must be controlled by touch screen controller at the table. Handheld and lavalier microphones must also be in place for use by presenters and at the podium;

1.6.12.4. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to two (2) large displays on the wall. All content being transmitted to the displays that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send any source to any display. Users must have the ability to send two (2) Wireless sources at a time to one (1) display / split screen. Room must be controlled by touch screen controllers located at the table and credenza;

1.6.12.5. Room with this functionality is: Rm 02108

1.6.13. EXCO Boardroom (Type 13):

1.6.13.1. Type 13 meeting room must have three (3) functions: audio conferencing, video conferencing and local

presentation on four (4) displays;

1.6.13.2. Audio conferencing must be achieved through separate VOIP audio DSP. All audio conferencing must be VOIP and be compatible with the VOIP service provided by Shared Services Canada. Audio for the audio conferencing must be via table microphones. Microphones must be placed on the table to capture all users at the table. Audio conferencing must be controlled by touch screen controller at the table;

1.6.13.3. Video conferencing must be achieved via VC CODEC, camera and microphones. CODEC must be connected to an identified departmental network. Camera must be placed on top center of the displays so far end participants can view table and local participants can use the annotation features of the display without blocking view. VC CODEC must be configured through the network to connect at 768kbps @ 30fps minimum. Audio for the VC system must be via table microphones. Microphones must be placed on the table to capture all users at the table. Room must be controlled by touch screen controller at the table;

1.6.13.4. Local presentation must be achieved by a connection at the table or wireless presentation system being displayed to two (2) 90 inch wall mounted displays and two (2) floor mounted displays. All content being transmitted to the Projectors and displays that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send any source to any display. Users must have the ability to send two (2) Wireless sources at a time to any display / split screen; and

1.6.13.5. Room with this functionality are: Rms 08120 / 08044 (*room has 2 numbers but is one room).

1.6.14. Immersive Telepresence Room (Type 14):



1.6.14.1. Type 14 meeting room must have three (3) functions: audio conferencing, video conferencing and local presentation on three (3) displays. Participants must be able to collaborate by sharing local content with remote users. Immersive telepresence must offer the users the feeling that they are opposite the remote users and give the appearance of being present in the room.

1.6.14.2. All audio and video must be housed in a self-contained unit and be controlled via a table top touch panel.

1.6.14.3. Rooms with this functionality are: Rms 02125.

1.6.15. Emergency Operations Centre (EOC) (Type 15):

1.6.15.1. Type 15 EOC room must have one (1) function: local presentation on four (4) displays;

1.6.15.2. Audio conferencing (N.I.C.) must be achieved via table top VOIP conferencing phone;

1.6.15.3. Local presentation must be achieved by two (2) connections at the table being displayed on four (4) displays all content being transmitted to the Displays that is not native resolution (1920 x 1080) must be scaled. Users must have the ability to send one (1) wired source at a time to the display. Users must have the ability to send two (2) Wireless sources at a time to the Projector / split screen; and

1.6.15.4. Rooms with this functionality are: Rm 01006.

1.6.16. Telecom Room (Type 16) 1.6.16.1. Type 16 telecom rooms house all backend video and audio matrix switches, video conferencing codecs,

AV network switches and miscellany equipment to connect all the meeting rooms together in a centralized solution.

1.6.17. Collaboration (Type 17)

1.6.17.1. Type 17 small collaboration room must have one (1) functions: local presentation and annotation on a large interactive display;

1.6.17.2. Audio conferencing must be achieved through GFE audio conferencing unit placed on the table. Audio conferencing for type 17 room is N.I.C. for Contractor. Contractor must be aware of location of unit and coordinate installation with TA.

1.6.17.3. Local presentation must be achieved by a connection at the display to the table. All content being transmitted to the display Must be displayed at native resolution of the device connected. Users must have the ability to send one (1) source at a time to the display and be able to annotate. Room must be controlled by IR remote control that comes with the interactive display;



1.6. MINIMUM EQUIPMENT SPECIFICATIONS

1.7.1. Contractor must provide equipment that meets these minimum requirements for the following: 1.7.2. All video source inputs at the table must be HDMI.

1.7.3. Adapter dongles must be available to accommodate HDMI-Display Port, and HDMI-Mini HDMI.

1.7.4. Video resolution for all displays must be 1920x1080 and have a colour space of RGB.

1.7.5. All scaling receivers must be set for the same and pass proper EDID to source inputs.

1.7.6. Room identified as having VOIP service must be connected to the GFE voice services via VOIP enable service cards

in the audio matrix switches installed in the telecom rooms.

1.7.7. Each room must have a separate line or channel for dedicated service to the room.

1.7.8. All VOIP configuration must be coordinated with TA.




1.7.9. AV services must be on a separate network switches.

1.7.10. LED Display: 1.7.10.1. Screen Size: Screen Size: 60”, 70, 80, 85 & 90” depending on room. 1.7.10.2. Native resolution: 1920 x 1080 pixels 1.7.10.3. Brightness: 300 cd/m², minimum. 1.7.10.4. Contrast ratio: 3000:1 1.7.10.5. Inputs: 1.7.10.5.1. HDMI for video input 1.7.10.5.2. RS-232 or LAN port for AV control. 1.7.10.6. Mounting: VESA compatible mounting points. 1.7.11. Interactive LED Display: 1.7.11.1. Screen Size: 60” – 65”, 70, 80, 85 & 90” depending on room 1.7.11.2. Aspect ratio: 16:9 1.7.11.3. Native resolution: 1920 x 1080 pixels 1.7.11.4. Brightness: 250-300 cd/m² 1.7.11.5. Contrast ratio: 1600:1 1.7.11.6. Inputs: 1.7.11.6.1. HDMI for video input 1.7.11.6.2. USB for touch screen support 1.7.11.6.3. RS-232 or LAN port for AV control 1.7.11.7. Mounting: VESA compatible mounting points. 1.7.11.8. Seamless integration with MS Office applications (2010 and 2013 versions) and MS Windows (7 and 8.1

versions). 1.7.11.8.1. Annotations must be capable of being applied to any document as a digital ink layer or utilize Microsoft

Ink where the annotations are inserted & saved natively as objects within the document. 1.7.11.8.2. Users must experience full awareness of Pen, Finger (pointer), Palm (eraser) directly in the applications,

when working within the Office suite of products. 1.7.11.8.3. Software should have text recognition where written text is recognized and converted to text with the

Microsoft Office application. 1.7.12. Video Matrix Switch

1.7.12.1. Video matrix input and output capacity must be selected based on overall system requirements. [see

system drawings]. Matrix System must support cascading of matrix units, and long distance transmitter and receiver devices by same manufacturer.

1.7.12.2. Audio-Video Matrix switching—any source input switchable to one or more outputs. 1.7.12.3. Media Signal Types—The Matrix Switcher must provide matrix switching for multiple video formats and

standards through custom selected interchangeable input modules. Must support resolutions from 640x480@60Hz to 1920x1200@60Hz.

1.7.12.4. System must achieve long distance transmission of all switched and managed signals and data through the selected input/output cards over the following cable types: Shield Twisted Pair.

1.7.12.5. The single cable transmission format must be capable simultaneously passing the following: Video, audio infrared (IR) control signal data, bidirectional serial control data and digital relay control data.

1.7.12.6. Must support audio breakaway within a single switcher, source audio inputs must be routable to any output separately or combined with source video. Switcher must be capable of routing stereo audio and surround audio separately when an input slot is equipped with an input card with audio processing functionality.

1.7.13. Signal Transmitters Type 1



1.7.13.1. The signal transmitters must extend HDMI video over a single STP cable to compatible transmission receiver modules or ports. The following source formats must be supported. HDMI, DVI-I. The transmitter must meet the following minimum requirements: support HDMI and HDCP.

1.7.13.2. Power supply modes: local or remote DC power source. 1.7.13.3. Single STP cable transmission connection. Support signal transmission up to 90 meters.

1.7.14. Signal Transmitters Type 2

1.7.14.1. The signal transmitters must extend HDMI video, audio, and data over a single UTP/STP cable to

compatible transmission receiver modules or ports. Transmitter must support connection of four separate sources simultaneously. The following source formats must be supported:

1.7.14.1.1. Display Port 1.7.14.1.2. HDMI 1.7.14.1.3. DVI-I 1.7.14.2. Switching: Transmitter must include integrated switching with signal sensing. 1.7.14.3. Switching modes: 1.7.14.3.1. Automatic: switcher must switch to the last detected input. 1.7.14.3.2. Controlled: control processor controls source switching and audio break-away switching. 1.7.14.4. Transmitter must include the following control ports for remote device control: 1.7.14.4.1. One (1) 5-position terminal block for Serial RS-232 communication. 1.7.14.4.2. One (1) 2-position terminal block for Infrared (IR) control.

1.7.15. Signal Receivers

1.7.15.1. The signal receiver must receive long distance transmission from compatible transmitter modules or

ports. Receiver must include the following outputs types and connections: 1.7.15.1.1. HDMI 1.7.15.2. Receiver must include the following control port types for remote device control: 1.7.15.2.1. Serial RS-232 communication. 1.7.15.2.2. Infrared (IR) control. 1.7.15.3. Performance: The receiver must meet the following minimum requirements: 1.7.15.3.1. HDMI digital video, audio, and control output: 1.7.15.3.1.1. One (1) 19-pin Type A HDMI female connector 1.7.15.3.1.2. Supports HDMI with Deep Color and 3D. 1.7.15.3.1.3. Supports DVI-D with adaptor. 1.7.15.3.1.4. Supports HDCP. 1.7.15.3.1.5. Supports RS-232 bidirectional. 1.7.15.3.2. Integrated HD video scaling: 1.7.15.3.2.1. De-interlacing and interlacing. 1.7.15.3.2.2. Frame rate conversion. 1.7.15.3.2.3. Deep Color support. 1.7.15.3.2.4. 3D to 2D conversion. 1.7.15.3.2.5. Content adaptive noise reduction. 1.7.15.3.2.6. Wide screen format selection: 1.7.15.3.2.6.1. Zoom. 1.7.15.3.2.6.2. Stretch. 1.7.15.3.2.6.3. Maintain source aspect ratio. 1.7.15.3.2.6.4. 1:1.

1.7.16. Control Processor:

1.7.16.1. Central control processor for automation and control systems. Control processor is capable of integrated

system control including native intersystem communication with equipment and processors by same manufacturer as well as scheduling and management servers. Control processor must be the central connecting point for equipment and devices under control in a specified system. As the central element of communication for system devices under control, and all devices and sensors providing status, and feedback, the control processor integrates multiple disparate devices and systems without requiring




multiple third party protocol adaptors, translators, or gateways. The control processor is also capable of sharing status, state, and feedback information from other connected devices.

1.7.16.2. Operating System: Modular architecture supports multiple simultaneous running programs. As a minimum

the operating system must support eight (8) simultaneously running user programs. 1.7.16.3. Control Processor must support direct communication with the following devices: 1.7.16.3.1. Connected Ethernet devices. 1.7.16.3.2. Devices connected to built-in control ports (Rs-232). 1.7.16.4. Control processor to have multiple card slots to accommodate a variety of communication cards to suit

installation. 1.7.16.5. Mounting: Standard 19 inch racks mount.

1.7.17. Touch Panel (TP) control

1.7.17.1. Controls integrated VC settings along with other modular controller functions. 1.7.17.2. 7 inch or 10.1 inch TFT active-matrix color LCD touch screen as shown on drawings. 1.7.17.3. 18-bit 262 k colors and dual-window HD video. Dynamic graphics and text capability. Enables custom

control screen programming. 1.7.17.4. Hard keys: 5 pushbuttons. 1.7.17.5. Communication: Bidirectionnel 10/100 Mbps Ethernet communication. 1.7.17.6. Power: IEEE 802.3af Class 3 PoE Powered Device 1.7.17.7. Mounting: Surface mount over 2-gang electrical box. 1.7.17.8. Displays information in both official languages (English and French).

1.7.17.9. Incorporates the capabilities described below where applicable:

1.7.17.10. Selection of either VC mode or Local Presentation mode;

1.7.17.11. Selection of either conferencing mode in small or medium or large rooms;

1.7.17.12. Control of the VC equipment camera control, dialing, disconnect and any other option available on the CODEC’s

remote control;

1.7.17.13. Selection of the video source for the outgoing VC picture as a minimum, the main camera and any interface

connection provided on the table;

1.7.17.14. Microphone muting with local indication

1.7.17.15. Control of the ceiling Projectors;

1.7.17.16. Control of the motorized viewing screen;

1.7.17.17. Control of the LCD Screen brightness, contrast, maintenance information as per manufacturer remote control;

1.7.17.18. Selection of computer/audio/video interface devices to be displayed in a local presentation;

1.7.17.19. Volume control with gain progress panel; and

1.7.17.20. Diagnostic features which include, Projector status and LCD screen controls.

1.7.17.21. Ability to dial the remote site from the TP, either manually or as a speed dial.

1.7.17.22. Calls must be terminated from the TP.

1.7.17.23. Ability to display phone book(s) if accessible.

1.7.17.24. The TP must have system menus, complete with progress panels, that allow setup/control of operation parameters or

configuration of the components forming part of the terminal;

1.7.17.25. The system must shut down at the end of the day or if no motion has been detected in the room for 30 minutes (done via programming and room sensor)

1.7.18. Video conferencing Codec

1.7.18.1. Delivers up to a 1080p60 end-to-end high definition (HD) video. 1.7.18.2. Rack-mountable. 1.7.18.3. Standards-compliant 1080p solution - compatible with standards-based video without losing features. 1.7.18.4. Full duplex audio with high-quality stereo sound. 1.7.18.5. Video standards support for H.261, H.263, H.263+ and H.264. 1.7.18.6. Audio standards support for G.711, G.722, G.722.1 and G.729AB.



1.7.18.7. Other standards support: H.239. 1.7.18.8. Must support HD cameras up to 1920x1080p60. Camera must be by same manufacturer as Codec. 1.7.18.9. Must support content inputs to 1920x1080p60. 1.7.18.10. Must support network protocols: H.323 or SIP. 1.7.18.11. Must be controllable from Control Processor via IP or RS232. 1.7.18.12. Must have echo cancellation for audio inputs. 1.7.19. Projector

1.7.19.1. High-definition Projector that can display HD content. 1.7.19.2. Physical characteristics: 1.7.19.2.1. Aspect Ratio: 16:10. 1.7.19.2.2. Resolution (minimum): 1920 x 1200 pixels. 1.7.19.2.3. Brightness (minimum): 4000 ANSI lumens. 1.7.19.2.4. Display Type: DLP or LCD 1.7.19.3. Input / output: fixed or interchangeable card slots with the ability to connect to: 1.7.19.3.1. HDMI, Component, DVI or BNC connectors 1.7.19.4. .Inputs must be compatible with fiber receiver. 1.7.19.5. .Serial D-sub 9-pin (male) for external control, RS-232 compatible or other. Must be compatible with and

controllable by the proposed Controller Processor. 1.7.19.6. Spares: 1.7.19.6.1. Supply 1 set of spare Projector lamps for each Projector installed. 1.7.19.7. Lens: Suitable lens to accommodate design throw as outlined in the drawings. 1.7.20. Display mounts

1.7.20.1. Ability to support screen sizes from 60” to 90” 1.7.20.2. Finish: Powder coat, black. 1.7.20.3. Have VESA mounting patterns. 1.7.20.4. Minimum weight capacity: 350lbs. 1.7.20.5. Tilt:+15 / -5 1.7.20.6. Security Hardware to allow for securing displays to the wall

1.7.21. Wireless presentation system Type 1

1.7.21.1. Consists of two USBpowered devices (Buttons) and a Base Unit. The Base Unit has a fixed connecti

on to the meeting room’s visualization system, and takes care of all the needed processing. Users who want to get their presentation on the large meeting room screen, simply connect a Button to their PC or MAC. They start the application, click the Button and immediately their desktop is wirelessly transferred to the large visualization system.

1.7.21.2. Video output: HDMI 1.7.21.3. Frame rate: 30fps 1.7.21.4. Output resolution 1920x1080 1.7.21.5. Number of simultaneous connections: 1 1.7.21.6. Audio: 16bits 22 KHz via audio jack or HDMI 1.7.21.7. Wireless transmission protocol: IEEE 802.11 a/b/g/n 1.7.21.8. Date rate wireless: up to 300Mbps 1.7.21.9. Band 2.4 and 5 GHz

1.7.22. Wireless presentation system Type 2

1.7.22.1. Consists of two USBpowered devices (Buttons) and a Base Unit. The Base Unit has a fixed connecti

on to the meeting room’s visualization system, and takes care of all the needed processing. Users who want to get their presentation on the large meeting room screen, simply connect a Button to their PC or MAC. They start the




application, click the Button and immediately their desktop is wirelessly transferred to the large visualization system.

1.7.22.2. Video output: DVI WUXGA or Display Port 1.7.22.3. Frame rate: 30fps 1.7.22.4. Output resolution 1920x1080 1.7.22.5. Number of simultaneous connections: 4 1.7.22.6. Audio: 16bits 22 KHz via Display Port 1.7.22.7. Wireless transmission protocol: IEEE 802.11 a/g/n 1.7.22.8. Date rate wireless: up to 300Mbps 1.7.22.9. Band 2.4 and 5 GHz

1.7.23. Plenum Rated Amplifier

1.7.23.1. ULC rated for operation in a ceiling plenum. 1.7.23.2. 40W minimum output power at 4 or 8 ohm or 70V 1.7.23.3. Frequency response: 20Hz-20 kHz. 1.7.23.4. Amplifier class: D 1.7.23.5. Control: RS-232 1.7.23.6. Cooling: Convection-Cooling (no fans).

1.7.24. Microphone:

1.7.24.1. The condenser microphone is a single element boundary layer design with a half cardioid polar pattern.

An inbuilt touch sensitive switch with red / green LED halo allowing local switching live / muting of the microphone. The touch switch requires connection to a touch control box or an external DSP. The microphone is made from solid brass and is permanently mounted with the use of an M 20 x 1 bolt and nut. The microphone is fitted with a 6.6 ft. (2 Meters) 2 core + ground cable with open ended termination. Also included is an integral phantom power adaptor that accepts 9 to 48 volts DC. The phantom power adaptor includes filters which Must eliminate all GSM frequencies from 800 MHz - 1.2 GHz. Frequency response: 50Hz to 18KHz; Sensitivity –37.5.0dB +/- 3 dB @ 1KHz (0dB = 1V/Pa) Impedance 200 Ohms. Total harmonic distortion (THD) at an operating level of 120dB no greater than 1 %. Finish: Non-reflective black.

1.7.25. Digital Networked Audio Server

1.7.25.1. The digital audio network server must be designed to support AVB digital audio and control networking by means of a modular 420 x 420 channel card. The server must be factory configured with one DSP card and must be capable of supporting a total of three cards. The server must provide dual Ethernet ports for configuration and control connection. The server must be configurable for up to 48 channels of local audio input and output, including mic and line level, VoIP, and standard telephone interface. The server must also support modular I/O cards for acoustic echo cancellation and ambient noise compensation. The server must provide front panel LED identification of server power, status, alarm, and activity as well as system-wide alarm. The server must provide front panel OLED display for server and system information. The server must be rack mountable and feature software-configurable signal processing, including but not limited to: signal routing and mixing, equalization, filtering, dynamics, and delay, as well as control, monitoring, and diagnostic tools. The server must connect to expansion modules installed within meeting room spaces to connect the meeting rooms to the audio server. I/O cards to include input, output, AEC and VOIP modules cards.

1.7.26. Audio Expansion Modules

1.7.26.1. The 4-channel expanders must be designed exclusively for use with Tesira devices. The expanders must be built in a half-rack chassis and be powered by PoE+. The expander must utilize the AVB network for all audio networking as well as software configuration and control. The input, AEC, and input/output expander must receive microphone or line level analog input on plug-in barrier strip



connectors. The output and input/output expander must deliver microphone or line level analog output on plug-in barrier strip connectors. Analog-to-Digital and Digital-to-Analog conversion must be 24-bit with a sampling rate of 48kHz. All expander modules must be compatible with the digital networked audio server.

1.7.27. Beam Forming Microphone Array

1.7.27.1. Ceiling mounted beam forming microphone array must consist of: 1.7.27.1.1. Adaptive steering microphone array. 1.7.27.1.2. Generation Acoustic Echo Cancellation 1.7.27.1.3. Multiple microphone elements 1.7.27.1.4. Mono and stereo modes for diverse applications 1.7.27.1.5. Ceiling mount 1.7.27.1.6. Include and work with DSP from same manufacturer. 1.7.27.1.7. Expandable for larger room applications by daisy-chaining up to three arrays per DSP. 1.7.27.1.8. Adaptive acoustic processing automatically adjusts to room configuration for best possible audio

pickup. 1.7.27.1.9. Powered by DSP using POE. 1.7.27.1.10. Acoustic Characteristics: 1.7.27.1.11. 24 microphones 1.7.27.1.12. Auto voice tracking 1.7.27.1.13. Polar Pattern: Custom 1.7.27.1.14. Frequency Response: 150Hz - 16kHz 1.7.27.1.15. Signal to Noise Ratio: >70 dB 1.7.27.1.16. AEC Tail time: 128 ms 1.7.27.1.17. Noise Cancellation: 6 - 15 dB adjustable.

Appendix B – Room List



APPENDIX B: Room Equipment Lists

Appendix B – Room List 70002000 TBS 90 Elgin VC


Room Equipment List by Types

Type 1 - Small VC

Item Description Qty

1 Display Devices (and related accessories)

2 65” - 70" Interactive display 1

3 Display mount 1

4 Camera shelf 1

5

6 Video Devices (and related accessories)

7 Distribution Amplifier / Extender (Rx) (at displays) 1

8 Distribution Amplifier / Extender (Tx) (in table) 1

9 Distribution Amplifier / Extender (Tx) (at display for USB-powered wireless AV-streamer 1

10 Distribution Amplifier / Extender (Tx) (at display for VC camera) 1

11 Wireless presentation system Base 1

12 USB-powered wireless AV-streamer 2

13 Video Conference Codec (in TR) 1

14 VC Camera - 1080p 12x 1

15

16 Audio Devices (and related accessories)

17 Table top microphone 1

18 Audio expander 1

19 Audio expander 1

20 Plenum Amp 4x40W 1

21 4" Coaxial speaker 2

22 Control Devices (and related accessories)

23 Touch Panel - 7.1" 1

24

25

26 Miscellaneous (and related accessories)

27 Flip Top Table access box 1

28 HDMI cable retractor 1

29 USB cable retractor 1

30 Network cable retractor 1

31 RJ45 connector plate 1

32 Dual AC power outlet 1

33 Adapter Dongles (HDMI-miniHMDI; HDMI-DisplayPort 1

34 Power Bar (under table) 1

35

36 All cables and misc small parts not listed above for a complete and functional turn-key system 1

37 Documentation (Cut Sheets, Owner's Manual, Control System Manual) 1




Type 2 - Small




3 Display mount 1

4

5




9 Distribution Amplifier / Extender (Tx) (at display) 1



13

14

15



18 Audio expander 1

19 Audio expander 1




23 Touch Panel - 7" 1

24

25










35





Type 3 - Medium VC



2 80" display 1

3 Display mount 1

4 Camera shelf 1

5









14 VC Camera - 1080p 12x 1

15



18 Audio expander 1

19 Audio expander 1



22



25 Touch panel table top kit 1

26










36






Type 4 - Medium Item Description Qty


2 80" Interactive display 1

3 Display mount 1

4

5





10



13

14



17 Audio expander 1

18 Audio expander 1



21




25










35

36





Type 5 - LRG VC Item Description Qty


2 Projector 1

3 Screen 1

4 Projector lens 1

5 Projector mount 1




9

Distribution Amplifier / Extender (Tx) (at display for USB-powered wireless AV-streamer) 1

Video Conference Codec (in TR) 1

VC Camera - 1080p 12x 1

10



13


15 Microphone array 1

16 DSP 1

17 DSP VOIP gateway 1



20




24










34






Type 6 - LRG Item Description Manufacturer Qty


2 90" display 2

3 Display mount 2

4

5




9


10



13

15


17 Microphone array 1

18 DSP 1

19 DSP VOIP gateway 1






25










35





Type 7 - MED-Interactive Training Room 02116 Item Description Qty



3 Display mount 1

4 Camera shelf 1

5



8 Distribution Amplifier / Extender (Tx) (in tables) 2

9






14 VC Camera - 1080p 12x 1

15



18 Audio expander 1



21



25










35






Type 8 LG-TRN-02114 Item Description Qty


2 Projector 1

3 Screen 1

4 Projector lens 1

5 Projector mount 1




9 Distribution Amplifier / Extender (Tx) (at display for USB-powered wireless AV-streamer) 1

10



13

15



18 Audio expander 1



21



24

25










35





Type 9 LG-TRN-02111 Item Description Qty



3 Display mount 1

4 Projector 1

5 Screen 1

6 Projector lens 1

7 Projector mount 1





12



15



18 Audio expander 1



21



24 Touch Panel - 7" Table Top Kit 1

25










35

36






Type 10 - MED-MULTI-02112 Item Description Qty



3 Display mount 1

4

5





10



13

14

15


17

18

19

20

21

22



25

26


28

29

30

31

32

33



36





Type 11 - Extended Multi-Purpose-02090 Item Description Qty


2 Projector 6

3 Screen 113' diagonal 2

4 Projector lens 6

5 Projector mount 6

6 Screen 94' diagonal 4








16 VC Camera - 1080p 12x 2

17 Distribution Amplifier / Extender (Tx) (at VC camera) 2


19 Digital IR wireless conference system main unit 1

20 Digital IR chairman unit 1

21 Digital IR delegate unit 23

22 Lithium Batteries for microphone units 24

23 Charging cart 1

24 Digital IR transceiver 6

25 Cable splitters 3

26 Plenum cable for IR transceivers 3

27 Dual wireless microphone system 1

28 DSP 1

29 Plenum amps 5

30 Speakers 20


















Type 12 Foreign Delegates-02108 Item Description Qty


2 90" display 2

3 Display mount 2

4




8 8x8 Video Matrix Switch c/w all input and output cards 1

9 5

10 2

11 2

12



15



18 Audio DSP with VOIP line 1

19 8 Channel Amplifier (70 volt) 1


21 Dual wireless microphone system 1

22

23


25 Touch Panel - 7" 2

26 Touch Panel - 7" Table Top Kit 2

27










37 AV Credenza complete with finishing skins (standard style) 1

39





Type 13 - EXCO– 08120 / 08044 Item Description Qty


2 90" display 1

3 Display mount 1

4 60" display 2

5 Display mount 2

6 Camera shelf 1

7









16 VC Camera - 1080p 12x 2

17



20 Audio microphone input 1

21 Audio expander 1

22 8 Channel Amplifier (70 volt) 1


24




28


30 Flip Top Table access box Crestron 4








38






Type 14 - Telepresense-02125



2

3


6

8

14


16

17

18


20

21

22


24 6-8 person Immersive Video Conference System 1

25

26

27

28

29

30

31

32





Type 15 - EOC Item Description Qty

Display Devices (and related accessories)

1 80" display 4

2 65" LED Interactive Display 1920 x 1080, RS-232 & LAN control 1

3 Display mount 4

4 Universal Flat Panel Tilt Wall Mount (55"-90" Displays) 1

Video Devices (and related accessories)


6 Digital Matrix Switcher 8 x 8 1

7 DM input cart (2 DM inputs) 5

8 DM input cart (1 HDMI input) 2

9 DM output card (4 DM / 2 HDMI) 1

10 DM output card (2 DM / 1 HDMI) 1



Audio Devices (and related accessories)

Control Devices (and related accessories)



Miscellaneous (and related accessories)

15 USB extenders 1

16 3 Bay credenza with finishing kit (Standard style) 1







Type 16 - Telecom Room



1

2


4

8x8, 16x16 or 32x32 Video Matrix Switch c/w all input and output cards TBD


Audio Digistal signal processor c/w all input and output cards TBD

4 ch output card TBD

4 ch AEC input card

TBD

VOIP card TBD



5 AVB Network POE switch 1



*Contractor to determine all quantities for equipment.



Type 17 - Collaboration Item Description Qty



3 Display mount 1


7

14


23

24

25


27 20' HDMI cable from display to table.

28

36 1


38 Documentation (Cut Sheets, Owner's Manual, Control System Manual)

Appendix C: Contract Data Requirements List and Data Item Description

7000200000 TBS 90 Elgin VC


Appendix C: Contract Data Requirements List

and

Data Item Description




DATA ITEM DESCRIPTION

DID: 001

TITLE: Written Attestation of

Documentation Review and Site Survey

Numbers of Copies: one

Due Date: One week after contract award

Format MS- Word via E-mail

SSC Approval Required No

DESCRIPTION/PURPOSE

1. The purpose of the Written Attestation is to document that the Contractor has:

1.1. Reviewed all relevant Project design documentation including this SOW and Appendixes and building drawings;

1.2. Surveyed the Project site and be familiar with physical conditions of the Project affecting the work;

1.3. Verified that the Project design documentation and building drawings indicate suitable

accommodations for integrating the specified VC systems and equipment. Consideration must include, but not be limited to, HVAC requirements, electrical power, grounding/earthing;

1.4. Identification of all critical dimensions, mounting reinforcements and other information associated with VC equipment that is to be physically attached to building structure, either by the Contractor or by others;

PREPARATION INSTRUCTIONS

2. The Contractor by signing below is certifying having completed the items outlined in para 1 above.

3. The attestation must be signed by an officer of the company.

4. The attestation must be provided to the CA. Name______________________________ Title________________________________ X __________________________________


7000200000 TBS 90 Elgin VC



DID: 002

TITLE: Engineering and Design Documents

Numbers of Copies: Drafts as required / Final only one copy

Due Date: Drafts : three weeks after contract award

Final six weeks after contract award

Format CD-ROM

SSC Approval Required Yes

DESCRIPTION/PURPOSE:

1. The purpose of the Engineering and Design Documents is to show that the Contractor has read and understood the requirements of the SOW and convey this to the Crown.

2. PREPARATION INSTRUCTIONS The Contractor must provide all documents as follows:

2.1. Completed equipment lists, by room type of all equipment to be provide. This list must be in the same or similar style as Appendix B – Room lists. Each room type must be identified by a separate list.

2.2. High level system diagrams for each room type showing connections for each piece of equipment. These diagrams must show sufficient detail to convey proposed setup and configuration.

2.3. All equipment specification sheets for all equipment proposed.

2.4. Provide screen shots and story board that shows each screen of the touch panel and provide brief description of the button function if not self-explanatory (i.e. "Play").

2.5. Which must include and not limited to panel screen shoots(i.e look and feel of the touch panels layout) and panel programming.





DID: 003

TITLE: Project Schedule

Numbers of Copies: As required

Due Date: monthly

Format MS Word via E-mail

SSC Approval required Yes

DESCRIPTION/PURPOSE

1. The VC Project Schedule (VCPS) describes the Contractor’s planned sequence of activities, milestones and decision points to enable the obligations of the Contract to be met. Additionally, the (VCPS) defines the current Project schedule status, comparing the current schedule with the contracted schedule. The (VCPS) also compares the current schedule status with any applicable baseline schedule.


2. Provide a schedule that:

2.1. Shows the planned activities and sequencing of those activities to achieve the requirements of the Contract.

2.2. Identifies:

2.2.1. activities and their estimated durations; 2.2.2. milestones, including Contract Milestones 2.2.3. the relationships and dependencies between activities and milestones to be accomplished by or for the

Contractor in the performance of its obligations 2.2.4. earliest and latest start and finish dates for all activities and milestones in Appendix E; 2.2.5. critical and non-critical paths; 2.2.6. floats available on all activities and milestones; and 2.2.7. notes on the use of the (VCPS), including a glossary of terms and symbols used.

2.3. The VCPS must be displayed in Gantt chart style.

2.4. The VCPS must include:

2.4.1. All other schedules required under the Contract (e.g., the Systems Engineering (SE) schedule and the

Integrated Logistic Support (ILS) schedule); SubContractor schedules; Contract Milestones; other major events;

2.4.2. Significant meetings and reviews.


7000200000 TBS 90 Elgin VC



DID: 004

TITLE: Weekly Project Progress Status Reports


Due Date: Weekly


SSC Approval required No

DESCRIPTION/PURPOSE

1. The purpose of the weekly Project progress status is to provide TA with a high level status of the installation and the Project as a whole.


2. The following is a template of a mandatory weekly report that the Contractor must provide. It must be distributed to TA every Tuesday by noon for the duration of the Project.

Task Date Completed Comments

General Construction

1 Contrat awarded

2 Contract received

3 Equipment Submittals issued

4 AV Shop drawings issued

5 Long lead items and immediate required equipment ordered

6 All other equipment ordered

7 Matrix switchers delivered to site

8 LCD and Projector mounts delivered to site

9 Cabling delivered to site

10 Field verify all infrastructure

11 Submit touch panel layouts and system programming

12 In-house staging of systems




13 Verify rooms are ready for equipment install

14 Confirm GFE availability

15 Delivery of Displays and Projectors

16 Installation of all cabling

17 Terminate all cabling

18 Confirm data lines and digital service feeds

19 Acquire and integrate Government Furnished Equipment

20 Confirm lighting low voltage interface locations

21 Install Displays and Projectors

22 Complete Installation

23 Testing

24 TA Review and Acceptable Testing

25 Punch List

Task Date Completed Comments

26 Sign Off

27 Client Training

28 Deliver Close-Out Documentation


7000200000 TBS 90 Elgin VC



DID: 005

TITLE: Shop Drawings


Due Date: Six weeks after contract award

Format CD-ROM

SSC Approval required

Yes

DESCRIPTION/PURPOSE

1. The purposes of the shop drawings are construction/fabrication drawings provided by the Contractor which are utilized to facilitate compliance with the plans and specification.


2. The Contractor must supply:

2.1. Shop drawings and other documentation to TA as appropriate for approval by the TA of all designs

pertaining to the Audio Video systems, including the following:

2.1.1. All control panel connector plates and designation strips to be punched, engraved or silk-screened. Drawings must specify all relevant terminology, engraving, finishes, colors, and materials;

2.1.2. Complete revised graphical layouts for the touch screen control panel design; 2.1.3. All equipment modifications. (TA approval of equipment modifications must not imply acceptance

of design to perform desired function); 2.1.4. All Audio and Video Conference system design drawings; 2.1.5. Shop and field wiring diagrams, including cable types and functional description; 2.1.6. Final equipment rack layouts; and 2.1.7. Shop drawings for special equipment Appendix B, including fabrication and installation

requirements.

2.2. Upon completion, provide to Client the following:

2.2.1. Manufacturers’ equipment manuals for each piece of equipment installed;





DID: 006

TITLE: Acceptance Test Plan

Numbers of Copies: Drafts as required

Final only one copy

Due Date: Drafts : one month after contract award

Final : 20 days prior to site testing


SSC Approval required Yes

DESCRIPTION/PURPOSE

1. The Acceptance Test Plan must include the procedures and tests that the Contractor Must use to demonstrate the complete integration and proper operation of the Hardware and system software. It Must describe the general procedures, terms and conditions governing the planning, preparation and completion of acceptance tests covering the system submitted for acceptance.

2. The Acceptance Test Report must include the PREPARATION INSTRUCTIONS

3. Acceptance Test Plan

3.1. The Contractor must prepare an Acceptance Test Plan. The Acceptance Test Plan must include all test required to verify that the following functions are met as per the requirements specified in Annex A and all Appendixes:

3.1.1. Voice Call 3.1.1.1. Initiate Voice Call; 3.1.1.2. End Voice Call; 3.1.1.3. Call History; 3.1.1.4. Phone Book; 3.1.1.5. Redial; 3.1.1.6. Volume Adjustment Up/Down; 3.1.1.7. Mute; 3.1.1.8. Hold Call; 3.1.1.9. Conference call from within active call; and 3.1.1.10. Initiate Presentation (Use case 3).

3.1.2. Video Conference Call 3.1.2.1. Initiate Video Call (I.e. dial); 3.1.2.2. End call; 3.1.2.3. Call History; 3.1.2.4. Phone Book / Active Directory integration; 3.1.2.5. Redial ; 3.1.2.6. Volume adjustment Up/Down; 3.1.2.7. Mute; 3.1.2.8. Add endpoints (ad hoc) from within active call;


7000200000 TBS 90 Elgin VC


3.1.2.9. Camera Control: 3.1.2.9.1. Near end / Far end; 3.1.2.9.2. Tracking on/off; and 3.1.2.9.3. Near end camera on/off. 3.1.2.10. Initiate Presentation (Use case 3); 3.1.2.11. Lighting control: 3.1.2.11.1. Lighting automatically set to appropriate Presentation scene setting; and 3.1.2.11.2. Lighting automatically returned to standard setting when presentation ended.

3.1.3. Presentation 3.1.3.1. Initiate presentation - Standard Display; 3.1.3.2. End presentation; 3.1.3.3. Select Input: 3.1.3.3.1. Wired - HDMI, Mini HDMI, DP, Mini DP; and 3.1.3.3.2. Wireless. 3.1.3.4. Switch between Input selections (ad hoc); 3.1.3.5. Select Output: 3.1.3.5.1. Single screen room; 3.1.3.5.2. Dual screen room; and 3.1.3.5.3. Multi-Screen room (6). 3.1.3.6. Initiate presentation - Interactive Display; 3.1.3.7. End presentation; 3.1.3.8. Select Input: 3.1.3.8.1. Wired - HDMI, Mini HDMI, DP, Mini DP; and 3.1.3.8.2. Wireless. 3.1.3.9. Switch between Input selections (ad hoc); 3.1.3.10. Select Output: 3.1.3.10.1. Single screen room; 3.1.3.10.2. Dual screen room; and 3.1.3.10.3. Multi-Screen room (6) 3.1.3.11. Initiate whiteboard feature; 3.1.3.12. 2 person simultaneous interaction; 3.1.3.13. Add, edit, delete text using finger; 3.1.3.14. Add, edit, delete text using furnished pen; 3.1.3.15. Save whiteboard content to network file folder; 3.1.3.16. End whiteboard feature; 3.1.3.17. Integration with Microsoft Lync; 3.1.3.18. Native integration with Microsoft Office 2010 and 2013: 3.1.3.18.1. Switch between Microsoft’s ink tools and Interactive display ink tools from interactive display

toolbar in any Office 2010 and 2013 application (Outlook, Word, Excel, PowerPoint, Project, Visio, IE);

3.1.3.18.2. Write or draw in Microsoft Office 2013 applications (Outlook, Word, Excel, PowerPoint, Project, Visio, IE) natively. (I.e. text or image becomes inherent content in the application);

3.1.3.18.3. Enable/disable slide navigation gestures in MS PowerPoint Presentation mode; 3.1.3.18.4. Hide the interactive display ink toolbar within a PowerPoint presentation, but still make it

available for use; and 3.1.3.18.5. 2 person simultaneous interaction. 3.1.3.19. Native integration with Microsoft Windows 7; 3.1.3.19.1. Touch gestures support (Pan, Zoom, Rotate, Press and tap) 3.1.3.20. Native integration with Microsoft Windows 8: 3.1.3.20.1. Touch gestures support; 3.1.3.20.2. Swipe from the right (Charms menu); 3.1.3.20.3. Swipe from the left (Switch apps); 3.1.3.20.4. Swipe slowly from the left (Snap apps); 3.1.3.20.5. Swipe from left-and-back (Show running apps);




3.1.3.20.6. Pull down from the top (Close app); 3.1.3.20.7. Swipe down (Bring up additional menus); 3.1.3.20.8. Swipe down on an item (Select); and 3.1.3.20.9. Pinch (Zoom). 3.1.3.20.10. Swipe left/right in Internet Explorer (Move back, forward) 3.1.3.21. Lighting control: 3.1.3.21.1. Lighting automatically set to appropriate Presentation scene setting; and 3.1.3.21.2. Lighting automatically returned to standard setting when presentation ended.

3.2. The Acceptance Test Plan must include the test procedures for the applicable functions, identified in paragraph 3.1 above, for each room type. The Acceptance Test Plan must include the following headings and corresponding descriptions:

3.2.1. Test Title; 3.2.2. System/sub-system name/description; 3.2.3. Test Description: purpose, scope and brief description of the test; 3.2.4. Expect Duration; 3.2.5. Startup parameters (control settings); 3.2.6. Test Procedures: musts include all steps in a sequence order and may be in tabular form; 3.2.7. Test equipment; 3.2.8. Number of Contractor Test Personnel Required; and 3.2.9. Test Pass/Fail Criteria: Include all criteria which must be achieved in order to successfully pass the test. 4. Acceptance Test Report 4.1. The Contractor must prepare Acceptance Test Reports. The Acceptance Test Reports must include the

following headings and corresponding descriptions. It must clearly identify under the Results heading if the test has been passed or failed.

4.1.1. Test Title; 4.1.2. System/sub-system name/description, 4.1.3. Test Description: purpose, scope and brief description of the test; 4.1.4. Test equipment; 4.1.5. Room Number; 4.1.6. Test Start & Finish Date and Time; 4.1.7. Startup parameters (actual control settings); 4.1.8. Contractor Test Personnel; 4.1.9. Crown Witness Personnel; 4.1.10. Test Pass/Fail Criteria: 4.1.10.1. Criteria for each test that was conducted in the Room 4.1.11. Results: 4.1.11.1. Pass or Fail for each test that was conducted in the Room.


7000200000 TBS 90 Elgin VC



DID: 007

TITLE: As-Built Drawings and Installed Drawings

Numbers of Copies: Drafts 1 per room / Final 3 per room

Due Date: 10 days prior to site Testing and Acceptance

Format CD-ROM

SSC Approval required No

DESCRIPTION/PURPOSE

1. The As-Built/Installed drawings must provide the TA with the location of all major components of each system. It must also show in detail how these components are interconnected.


2. The Contractor is required to supply drawings pertinent to those components, systems, and work supplied under the contract:

2.1. To meet the drawing requirements the Contractor must be required to familiarize themselves with the PWGSC Drawing Standards; http://www.tpsgc-pwgsc.gc.ca/biens-property/cdao-cadd/index-eng.html

2.2. As a minimum, 3 copies of Master Reproducible, with data list(s) must be supplied as follows: 2.2.1. Plan Drawings (block); 2.2.2. Interconnection Drawings (wiring); 2.2.3. Data List(s); and 2.2.4. Check, (draft) drawings must be submitted to the TA for their review and approval preferably before,

but in no case later than 30 days after site testing and acceptance.

2.3. At least one copy of all approved master drawings must be delivered to the TA; and

2.4. The As-Built/Installed Drawings must also be provided on a USB or CD drive as an AutoCAD 2010 CAD drawing.





DID: 008

TITLE: System Operating Handbook

Numbers of Copies: One CD-ROM / 40 Copies

Due Date: 20 business days prior to site Testing and Acceptance

CD-ROM final 30 business days following Acceptance

Format CD-ROM


Yes

DESCRIPTION/PURPOSE

1. The purpose of the System Operating Handbook is to show the users how to set-up, use, operate and troubleshoot the Video conferencing and presentation system.


2. This manual must contain sufficient information for a novice operator (the Video Teleconference Coordinator) to set-up the conference. Full use of block diagrams and charts in addition to text and cross-reference to the pertinent equipment operating manuals is recommended. One copy of the approved version must be provided to each student at the training sessions. One extra copy of the System Operating Handbook must be delivered to the TA.

3. The System Operating Handbook must include the following information:

3.1. Overview of the VC and local presentation components;

3.2. How to establish the necessary communications with the other sites for a video teleconference including using the system software to build an address book;

3.3. How to establish a local presentation with a room;

3.4. How to establish a audio conference with a room;

3.5. How to set-up, adjust and use all the features of all the components procured or installed;

3.6. The technical section of the System Operating Handbook must contain: 3.6.1. A complete list of all the settings for the equipment used; 3.6.2. A troubleshooting guide section that contains sufficient information to allow a technician to pinpoint

which equipment has failed in case of problems, and to ensure that the problem is not due to a bad set up or connection;

3.6.3. It must also include directions on how to bypass the video and audio switching equipment in case of failure to allow the conference or local presentation to be conducted by manually switching the audio and video sources;

3.6.4. Provide a description of each module used in the VC and local presentation installation, unless this information is contained somewhere else in the off-the-shelf documentation. In this case, it must provide a reference to this information;


7000200000 TBS 90 Elgin VC


3.7. System Operating Handbook must make reference to sections of the documentation contained in the Manufacturers’ equipment manuals.

4. The System Operating Handbook must also be provided on media, USB or CD, in Microsoft Word format, version 2010 or later to the TA.

5. Note: The technical section of the System Operating Handbook must be included with the As-Built/Installed Drawings

6. It is recommended that this document be graphical and written in non-technical terminology for ease of use. It must include a principle of operation for all components of the system, including a detailed description of all functions of the remote control system.

7. One copy of all Manufacturers’ equipment manuals must be supplied alongside the System Operating Handbook





DID: 009

TITLE: Configuration Management and Warranty Reports

Numbers of Copies: One Copy

Due Date: On-going thought the warranty period / monthly

Format MS- Word Via E-Mail


No

DESCRIPTION/PURPOSE

1. To provide Client with a record of customer service calls and the action taken for each. PREPARATION INSTRUCTIONS

2. To be prepared in the Contractor’s own format with two distinct sections, one sorted by customer location and the other sorted by device type and serial number. The following information must be included in each section:

2.1. Room location; 2.2. Reason for call; 2.3. Device type and serial number; 2.4. Action taken/service performed; 2.5. Call date and time; 2.6. Dispatch date and time; 2.7. Arrival date and time; 2.8. Departure date and time; 2.9. Down time; 2.10. Remarks; and 2.11. Summary information for: 2.12. Number of preventive maintenance calls; 2.13. Number of corrective maintenance calls; 2.14. Number of returns; 2.15. Average call time per type of call; and 2.16. Average response time.


7000200000 TBS 90 Elgin VC



DID: 010

TITLE: Products Requiring a Software License

Numbers of Copies: One Copy

Due Date: One month after contrat award / update as required

Format MS- Word Via E-Mail


No

DESCRIPTION/PURPOSE

1. To pupose of the Products Requiring a Software License document is to identify all products and parts which required a software license to run the client. PREPARATION INSTRUCTIONS

2. To be prepared in the Contractor’s own format. The Products Which Require a Software License document must contain as a minum the following

2.1. Product name: 2.2. Product serial number: 2.3. Room number where the product is/will be located





DID: 011

TITLE: Software License

Numbers of Copies: Mulitiple copies of each license

Due Date: 2 days after SSC approval of each room Acceptance Test Report

Format Hard copy


No

DESCRIPTION/PURPOSE

1. To pupose of the Software License document is to provide a copy of each and every software license for each product identified in the Crown approved CDRL/DID 010 PREPARATION INSTRUCTIONS

2. To be prepared in the Contractor’s own format. The Software License must indentify the Product name, serial number (if applicable) and must respect all conditions identified in Supplemental General Conditions 4003 dated 2010-08-16 as modified by the paragraph of the Terms and Conditions fo this contract.

Appendix D General Installation And Performance Requirements 7000200000 TBS 90 Elgin VC

Appendix D: General Installation and Performance Requirements



1. CODES AND STANDARDS

1.1. SCOPE OF INSTALLATION

1.1.1. Installation must include the following:

1.1.1.1. Uncrating, setting in place, fastening to walls, floors, ceilings, counters, or other structures where required of all

equipment except as otherwise noted. 1.1.1.2. Interconnect wiring of the components of the system. 1.1.1.3. Equipment alignment and adjustment. 1.1.1.4. All other work whether or not expressly required herein which is necessary to result in a completely tested and

operating system.

1.1.2. All equipment must be firmly secured in place unless requirements of portability dictate otherwise. Fastenings and

supports must be adequate to support their loads with a safety factor of at least five (5) times.

1.1.3. All boxes, equipment, etc. must be plumb and square.

1.2. CONTRACTOR PERFORMANCE

1.2.1. All assembly and material cutting must be limited to a working area specifically designated for this purpose.

1.2.2. Cable and wire stripping scrap and conductor strands must be kept away from sensitive electronic equipment such that loose pieces do not become lodged inside equipment.

1.2.3. All racks, consoles, connection boxes and other equipment enclosures must be degreased and vacuum cleaned prior to installation of equipment or panels.

1.2.4. The Contractor must take measures to protect all cabinets, casework, finished flooring, wall coverings, equipment, etc. from damage resulting from its work. This must include, but not limited to, the installation of temporary protective coverings. Any such damage must be corrected by the Contractor at no additional cost to the Client.

1.2.5. All equipment racks and sub-assemblies must be substantially constructed at the Contractor’s premises. This Must include, but not be limited to, wiring, labeling, dressing, supports, and ventilation.

1.2.6. All spaces must be cleaned as an ongoing activity. The Contractor must vacuum clean all work areas and remove all debris, scrap and waste at least daily and after any substantial debris accumulation. At the conclusion of the work in a given room area, a final vacuum cleaning of all such access spaces must be performed. All loose items, including those which were existing at the start of the Project must be removed. Wet mopping must be performed on flooring only when other dry cleaning methods are insufficient. No brushing or wet cleaning of equipment must be permitted.

1.2.7. The Contractor must generate any additional drawings or information required for fabrication, installation and wiring of the system.

1.2.8. The Contractor must be responsible for the proper alignment, adjustment and calibration of all Video Conference equipment including equipment specified as Government Furnished Equipment (GFE), and must provide all personnel and test equipment for the system test and adjust.

1.2.9. The Contractor must be responsible for verifying the compatibility of all equipment and related Hardware with related work performed by others. This includes, but is not limited to, electrical, mechanical, structural, and all finish work.

Appendix D General Installation And Performance Requirements

7000200000 TBS 90 Elgin VC


1.2.10. The Contractor must furnish all software necessary to operate software controlled Video Conference equipment or sub-systems (e.g. remote control system, audio DSP). Whether produced by the Contractor or supplied by a software manufacturer, all software Must be installed and tested prior to the delivery of equipment to the site.

1.3. EQUIPMENT RACKS

1.3.1. The Contractor must use equipment racks of required height to mount all necessary equipment.

1.3.2. Equipment mounting must conform to the industry standards of 1-3/4” rack units.

1.3.3. The Contractor must only use rack rails that are tapped for #10-32 screws (no clip nuts must be used). A #10-32 x

3/4” inch black truss head Philips rack screw with nylon washer must be utilized throughout the facility.

1.3.4. The Contractor must implement a general ventilation scheme for all racks in the systems.

1.3.5. All racks must be vacuumed and wiped clean prior to new equipment installation.

1.3.6. All racks must be inspected carefully prior to installation of equipment. All rough or sharp edges that may cause injury to personnel or damage equipment or cabling must be deburred or a permanent protective covering applied.

1.3.7. Provide blank rack panels in all rack openings not occupied by equipment. Blank filler panels must not exceed three rack units in size. Panel color must be matte black. Perforated panels may be used to aid in proper ventilation.

1.3.8. Allow sufficient space for installation of all owner furnished equipment such as PC’s, etc.

1.3.9. Allow some space for future expansion where possible. All devices within equipment racks must be mounted to the equipment rack. No devices must be resting atop (monitor excepted) or mounted to other devices within the equipment racks unless otherwise noted.

1.3.10. Devices Must be mounted in the racks in logical order. Generally, signal flow should move from the top of the rack to bottom. Heavier devices should be mounted in the lower portion to ensure that the assembly is not too top heavy. Frequently used devices Must be mounted at the optimal elevation for operator use.

1.3.11. Contractor rack logo panels must not be used and must not be accepted.

1.4. CABLE DRESS

1.4.1. In general, cable dressing must be considered from a maintenance standpoint. Suitable service loops must be provided to allow removal of equipment, or to extend equipment that is mounted in the rack on rack slides. Where there is no rear access to the rack mounted equipment, this requirement must be carefully addressed, and cabling must be of sufficient length to enable the removal and replacement of any individual piece of equipment with all others in place.

1.4.2. It is expected that the Contractor Must fabricate some portions of the system off-site. Pre-wiring is acceptable provided that the pre-wired assembly can easily be transported to its final location without complication, and without risk of cable or equipment damage.

1.4.3. The Contractor must be responsible for determining the proper length of all cables whether manufactured on or off the job site.

1.4.4. The Contractor must determine the desired method of securing cables. All of the following requirements must be met by the system:



1.4.5. Velcro cable ties are the preferred method of cable lacing. Lay-in systems are not acceptable except as applied to a horizontal cable tray.

1.4.6. Wires and cables must be installed in a neat and orderly fashion, with like cable types following similar paths. Groups of cables must be neatly combed and harnessed. Harnessed groups of cables must be anchored at suitable intervals to reduce and relieve wire strain, especially strain on connections. Adequate service loops must be provided at all cable endpoints.

1.4.7. Some rack-mounted equipment utilizes slide assemblies for front extension while in operation. For this type of mounting, additional, carefully dressed service loops on all cables must be provided and installed with spring operated cable retractor assemblies to gather and recoil the service loop.

1.4.8. For all schemes of cable routing, no point in the path must be subjected to a bend radius of less than eight (8) times the cable diameter, or minimum cable bend radius specified by the manufacturer.

1.4.9. Captive cables must not be laced in such a manner as to prevent removal of the equipment to which they are captive.

1.4.10. Wires and cables must be segregated according to signal type. In addition, audio cable must be subdivided into three (3) classes: microphone level circuits, line level circuits, and speaker level circuits.

1.4.11. Microphone level audio circuits must be kept at least three inches (3”) from any other type of parallel signal circuits and at least six inches (6”) from any parallel AC power circuits.

1.4.12. Speaker level audio circuits must be kept a minimum of three inches (3”) from line level audio and AC power circuits. All other signal circuits must be kept at least three inches (3”) away from any parallel AC power circuits.

1.4.13. Where circuits of different types must cross, they must do so at right angles and then return to the above required separations in as short a distance as possible.

1.4.14. Conductors, wires, and cables must be continuous between termination points. Splices are not acceptable.

1.4.15. Rack mounting rails must not be used for cable lacing. Lacing bars and/or tie mount bases mounted to cabinets or console must be provided where appropriate.

1.5. CABLE TYPES

1.5.1. All cables installed must meet appropriate governing codes and standards.

1.5.2. The Contractor is encouraged to suggest alternate cable types where a significant cost savings may be realized without any loss of quality, reliability and performance. Alternates must be approved by the TA prior to use.

1.5.3. The Contractor must determine building and other regulating authority requirements for cables installed as part of the VC scope of the Project. This requirement applies to cables in return air plenums as well as other areas. If the cable type indicated does not comply with these requirements, the Contractor must propose alternate cable types, and/or encasement in complying raceways or conduits. All cabling not in conduit must be plenum-rated.

1.6. POWER CORDS

1.6.1. All equipment power cords must terminate in a standard plug that must be wired in compliance with governing codes and standards.

1.6.2. The power cord connector type at the equipment must be provided by the manufacturer. Custom field terminated power connectors must not be ordered. If the manufacturer provides a choice, a removable power cord that


7000200000 TBS 90 Elgin VC


attaches to the equipment with an IEC 320/CEE 22 connector is preferred. The use of factory manufactured custom length cables is acceptable.

1.6.3. The power cord may be laced to the rack as long as the cord is removable at the power connector on the piece of equipment. This is to allow removal of the equipment without undoing the cable lacing. Power cords must not be laced in the same bundle with signal or control cables. If the power cord is an active component of the equipment, the cable must be dressed separately from all other cables terminating at the equipment to facilitate easy removal of the equipment.

1.6.4. All power cords must be plugged into an AC power distribution strip which Must be pre-wired into the rack prior to delivery to site.

1.7. CABLE TERMINATION

1.7.1. Wire and cable termination must be performed in accordance with industry standards and the guidelines of generally accepted installation practices.

1.7.2. With respect to audio equipment interconnects, the Contractor must make every effort to use equipment with balanced inputs and outputs. When this is not possible, such as the case to meet specification, the following are recommended (in order of preference):

1.7.3. An electronic balancing device (professional interface) or balancing transformer should be utilized.

1.7.4. In the case of an unbalanced output driving a balanced input, forward referencing should be utilized.

1.7.5. An active-balanced to unbalanced interconnect is not recommended.

1.7.6. It is ultimately the Contractor’s responsibility to choose the best wiring practices to achieve maximum sonic quality.

1.7.7. Wire and cable termination must include all aspects of equipment connection, including, but not limited to, the following:

1.7.7.1. Wire and cable length.

1.7.7.2. Protective jacket removal.

1.7.7.3. Conductor separation, dressing and trimming.

1.7.7.4. Conductor stripping.



1.7.7.5. Connector device installation including, but not limited to, the following:

1.7.7.5.1. Conductor termination 1.7.7.5.2. Shell assembly 1.7.7.5.3. Strain relief installation 1.7.7.5.4. Locking/latching device installation

1.7.7.6. Cable designation installation on each distinct wire or cable, except where the color code or pair number of

individuals of pairs of a multi-pair eliminates the need for this.

1.7.7.7. These must be installed within two inches of connectors, unless this interfered with disassembly of the connector.

1.7.7.8. These must be installed in such a manner as to be visible without unlacing any harnesses.

1.7.7.9. Continuity affirmation

1.7.7.10. Mating of connecting devices to equipment

1.7.7.11. Label all cables: Source, cable number and destination must all be in uppercase characters with a font size of "8 pt" or 2.5mm high. Color of ink must be black:

1.7.7.12. Label protocol:

1.7.7.12.1. Top row designates connection point at label end of cable; 1.7.7.12.2. Centre row designates cable number as identified on as-built drawings; 1.7.7.12.3. Bottom row designates connection point at far end of cable

1.7.8. It is the responsibility of the Contractor to determine and affirm the type and extender of all required mating

connectors. Since manufacturers of equipment may exercise their right to make changes in connector types and wiring, it must remain the responsibility of the Contractor to verify this aspect of the design prior to cable fabrication and installation.

1.7.9. It is Exposed portions of shield must be protected with PVC heat shrinkable sleeving. Exposed ends of outer jackets on shielded cables must be insulated with sleeves to eliminate the possibility of portions of the cut off foil shielded touching adjacent shields or metal. Either rubber “Kellerman” type sleeves or heat shrink sleeves must be used. Bare shield drain wires must be insulated with small diameter clear Teflon or PVC heat shrink (as appropriate) from under the sleeve to within 0.125 inch of the point of termination.

1.8. CABLE AND CONDUCTOR PREPERATION

1.8.1. All cables must be prepared in such a way that the individual conductors, shield or their insulation are not nicked or cut in any way. The cable outer jacket must be cut square.

1.8.2. Insulation must be removed from conductor in such a manner that conductor strands must be nicked to the extent that base metal shows through the plating and wire strands remain in the original lay, and are not combed out. The conductor’s insulation must be cut square within ¼” of the outer diameter of the insulated conductor. If required, the conductor must be tinned with a minimum amount of 60-40 or 63-37 solder (tin/lead with resin flux).

1.9. CONNECTORS

1.9.1. Only premium quality cable connectors must be used. All cable mounted connectors must be covered by a metal shell connector hood or must have crimp ferrules which securely grasp the cable outer jacket to provide protection to the rear connections made on the connector and provide strain relief for the cable. All connectors must have incorporated a mechanical means of attaching the connector to its mate to assure that a connector Must not fall off unless intentionally removed.


7000200000 TBS 90 Elgin VC


1.9.2. Audio Connector Requirements - Circular (XLR type): These must be premium quality connectors with tarnish resistant contact surfaces. No connection must be made to the shell unless specifically called out in the drawings.

1.9.3. Video Connector Requirements: Only connectors with tarnish resistant contact surfaces must be used. Kings TRS finish (“bright nickel”) or equal is recommended. The CENTRE conductor pin and socket must be captive and finished with gold or silver surfaced over nickel. All connectors must be specified by the manufacturer as to be acceptable with the specific cable being used. Kings crimp BNC connectors or approved alternate must be used.

1.9.4. Panel Mounted Connectors: Care must be taken to insure that the sleeves of panel mount connectors to not make contact with the mounting panel:

1.9.4.1. Audio (microphone, line level): Locking XLR type. 1.9.4.2. Audio (speaker level): locking/latching “Speakon” type. 1.9.4.3. Audio (line level): ¼” diameter locking/latching, tip/ring/sleeve 1.9.4.4. Video: HDMI or DVI type. 1.9.4.5. Serial Data: DB-9 or DB-25, metal shell. 1.9.4.6. Video/Audio: Video matrix manufacturers’ shielded Cat6 cable or equivalent.

1.10. SOLDER CONNECTIONS

1.10.1. Only the finest quality 60-40 or 63-37 solder (tin/lead) with rosin flux must be used. The solder must be as manufactured by Kester, Ersin, or approved alternate, and must be designed for electronic use. Solder fillets must wet and flow around conductor and terminal. In no case must the general outline of the conductor be visible in excessive solder. The insulation must not be charred, melted or burned by the soldering operation. There must be no evidence of either lead or terminal contamination. The final solder joint must be bright and shiny and must show no evidence of being a “cold” joint.

1.10.2. Mechanical connections made to terminals prior to soldering must be the minimum required to reliably retain wire, usually a simple bend around solder eyelet or post. Avoid practice of multiple wraps on solder terminals, as that practice makes conductor removal very difficult after soldering.

1.11. INSULATION DISPLACEMENT CONNECTIONS

1.11.1. Insulation displacement connections such as ribbon cables and the telephone connector technology must only be installed with termination tooling as specified by the connector manufacturer. If shown in the connector manufacturer’s data, the controlled-cycle crimp tool must be selected. If the manufacturer has a multi-conductor mass-termination tool available, this must be selected for all connectors of ten pins or more.

1.11.2. Individual conductors of cables installed on terminal blocks must not be stripped, and must be punched down with a spring loaded impact tool designed for this specific purpose. Bare cable conductors must be insulated with Teflon, PVC heat shrink or other insulating sleeve (as appropriate) prior to being punched down on terminal block. During the punch down process, the free end of the conductor must be cut off, and the installer must ascertain that this cut off end is not left within the block or block assembly.

1.11.3. Only cables designed specifically for insulation displacement termination with the specific termination device employed must be used.

1.12. CRIMP CONNECTIONS

1.12.1. Where crimp connectors are utilized, they must be installed using the manufacturer recommended controlled cycle crimp tool that assures that the proper crimp pressure has been applied. The Contractor must develop a procedure to insure that the crimp tooling is properly checked for compliance with the manufacturer’s standards, and that it is producing crimp-type connections within the required tolerances. The frequency of this depends on the usage and on the length of time a particular tool holds its calibration.



1.12.2. Only tooling recommended by the manufacturer must be used. Only pins and connectors of the proper size and

design for the cable to which they are to be applied must be used. There must be no abnormal deformation of the contact during the crimping operation. There must be no damage to the contact during the crimping operation that could interfere with its retention in its shell or its mating. There must be no damage done to the conductor which either severs strands or exposes the individual strands base metal by the crimping operation.

1.13. SCREW CONNECTIONS 1.13.1. Only insulated crimp on spade terminals must be used for application to barrier strips. Multiple gang lugs or ring lugs

are not acceptable for this purpose. This is only applicable to stranded conductor wires. It is suggested that stranded conductor wire be “double over” on the crimp end prior to crimping. Solid conductors may be attached directly to the barrier strip.

1.13.2. All conductors must be stripped prior to installation underneath screws on terminals. Unlike the stranded control cable, solid conductor wire does not require crimp lugs on individual conductors. All screw terminated solid connectors must be wrapped in the same direction as screw rotation during tightening.

1.14. GROUNDING PRACTICES

1.14.1. The Video Conference system Must be serviced by the earthing conductor that is provided with the mains supply.

1.14.1.1. All devices in the Video Conference system racks Must be serviced with a grounded AC outlet. Devices having

two (2) prong power cords Must also have a fourteen (14) gauge green copper wire connected from the chassis to the grounded copper buss bar mounted to the equipment rack frame. Under no circumstances Must the prong of a three (3) prong power cord be removed.

1.14.1.2. Audio cables shield must be connected to ground at one point only. Exceptions may be made for phantom powered microphones and some ICM and IFB systems. This ground point must be at the system ground of the destination device, which must be strapped to the system ground in the rack. For intra-rack wiring this requires the shield to be connected at both ends, but grounded at only one end.

1.14.1.3. All video receptacles must be insulated from the mounting panel, outlet box, or wire way. Unless otherwise detailed, this must be accomplished by using insulated-from-panel type receptacles.

1.14.1.4. The Contractor should take care to consider ground references within each device and the grounding factors on site.

2. GENERAL PERFORMANCE REQUIREMENTS

2.1. STANDARDS 2.1.1. General Standards used in the design and installation of the Video Conference system must conform to the highest

quality Broadcast Industry standards. The following list provides a general indication of the type of industry organizations with published technical standards, and is not intended to be all-inclusive.


7000200000 TBS 90 Elgin VC


2.1.1.1. Infocomm Video Conference Communications Industry Association 2.1.1.2. AES Audio Engineering Society: Audio Standards 2.1.1.3. EIA Electronic Industry Association: Equipment mounting, construction, tooling 2.1.1.4. IEEE Institute of Electrical and Electronic Engineers: Electrical/ Signal Standards 2.1.1.5. CEC Canadian Electrical Code: Electrical Standards 2.1.1.6. NCAC National Council of Acoustical Consultants: Acoustic Standards 2.1.1.7. ASTM American Society for Testing and Materials: Test and materials Standards 2.1.1.8. BICSI Building Industry Consulting Service International 2.1.1.9. CSA Canadian Standards Association

2.2. MAINTAINABILITY

2.2.1. The Contractor must provide a fully functioning system that is easily accessible for service while the system is operational. Where this is not practical due to mutually accepted circumstances, service functions Must be designed to allow a minimal amount of equipment and support disassembly. The Video Conference system design, construction and installation Must allow components to be accessible for inspection, maintenance and repair with a minimal disassembly of other components or surrounding equipment.

2.3. SAFETY

2.3.1. The Video Conference system Must be inherently safe, when operated and maintained in compliance with the Contractor provided operations and maintenance / technical manuals. In addition, equipment Must meet or exceed governing standards and requirements for safety. This must include provisions and installation of seismic bracing and restraints.

2.4. EQUIPMENT MODIFICATIONS

2.4.1. The Video Conference systems must be designed to utilize new “off the shelf” equipment. Every effort must be made to avoid the use of custom or modified equipment. However, some VC equipment may require modifications to accommodate installation, remote control or other integration requirements.

2.4.2. Where equipment must be modified to conform to system specifications and design parameters, the modifications made must in no way affect the performance of the equipment as published by the manufacturer. Equipment modifications may also be impacted by and must comply with the terms of other sections of this VC Specification.

2.5. CUSTOM / MODIFIED EQUIPMENT

2.5.1. It must be the responsibility of the Contractor to provide all appropriate design, engineering and fabrication in the provision of specified custom or modified equipment.

2.5.2. All specified custom or modified equipment must be included in the scope of the Contractor’s work. No portion may be omitted from the scope of the Contractor’s work.

2.5.3. Substitutions of “off the shelf” equipment for specified custom equipment Must be considered when submitted per the procedures noted for Equipment Substitutions.

2.6. SYSTEM SOFTWARE AND SOFTWARE PROGRAMMING

2.6.1. The Contractor must provide a complete and working system in the provision of software programming. 2.6.2. All software programming must be included in the scope of the Contractor’s work. No portion may be omitted from

the scope of the Contractor’s work.



2.6.3. Contractor must supply system software as specified in the Assembly and Installation Requirements.

2.6.4. The Contractor must supply a complete set of system software, software programming code and documentation as

follows

2.6.4.1. In the case of commercial software, a complete set of software including the license and documentation for all devices, utilities, and tools used in the operation and maintenance of the Video Conference system.

2.6.4.2. In the case of non-commercial or custom software, a complete set of software is required, including license (if

applicable) , source code and documentation for all devices, utilities, and tools used in the operation and maintenance of the Video Conference system. Documentation must be presented in such a way as to allow the Client the ability to perform unassisted operation, maintenance, troubleshooting and programming.

2.6.4.3. All commercial software provided by the Contractor as part of the Project must be delivered and transferred in

full compliance with the publisher’s copyright, licensing and other requirements of ownership and use. All software license agreements must be registered in Client’s name.

2.6.4.4. Client must retain full rights to all custom software, programming, and software programming code developed

by the Contractor as part of the Project. This must include the right to use, reproduce and modify the software and software programming code as reasonably required to operate the Video Conference systems and to support their ongoing maintenance and development.

Appendix E : Drawings 7000200000 TBS 90 Elgin VC

Appendix E – Drawings

AV001-101 Floor 1 drawings AV200-205 Floor 2 drawings AV299 GFE Motorised screens details, Floor 2. AV300-303 Floor 3 Drawings AV400-403 Floor 4 Drawings AV500-503 Floor 5 Drawings AV600-603 Floor 6 Drawings AV700-703 Floor 7 Drawings AV800-804 Floor 8 Drawings AV900-910 Detail Drawings

Appendix F: Extended Warranty Parts List 7000200000 TBS 90 Elgin VC


Appendix F – Extended Warranty Parts & Associated Software List


65” - 70” Interactive display

80" Interactive display

60” display

65” – 70” LED Interactive Display

70” display

80" display

90" display

Projector

Projector Screen

Projector Screen 113”

Projector Lens

Projector mount

Display mount

Video Devices (and related accessories)

Distribution Amplifier / Extender (Rx) (at displays)

Distribution Amplifier / Extender (Tx) (in tables)

Distribution Amplifier / Extender (Tx) (at display for USB-powered wireless AV-streamer)

Distribution Amplifier / Extender (Tx) (at display for VC camera)

Digital Matrix Switch 8 x 8

DM input cart (2 DM inputs)

DM input cart ( 1 HDMI input)

DM output card ( 4 DM / 2 HDMI)

DM output card ( 2 DM / 1 HDMI)

Video Matrix Switch 8 x 8



Wireless presentation system Base

USB-powered wireless AV-streamer

Appendix F: Extended Warranty Parts List 7000200000 TBS 90 Elgin VC


Table top microphone

Audio expander

Plenum Amp 4x40W

4" Coaxial speaker

VOIP Card

Audio Digi


Control processor

Touch Panel - 7.1"


Flip Top Table access box

HDMI cable retractor

USB cable retractor

Network cable retractor

RJ45 connector plate

Dual AC power outlet

Adapter Dongles (HDMI-miniHMDI; HDMI-DisplayPort

Power Bar (under table)