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Integrated Safety, Quality and Environmental Management System WHS – AS/NZS 4801 QUALITY – AS/NZS ISO 9001 ENVIRONMENT – AS/NZS ISO 14001

“Solutions not Problems”

Integrated Safety, Quality and Environmental

Management System

Date this document takes effect: 01 May 2016

Revision 5

Replaces previous issue dated: 01 April 2015

AI-IMS-00 Authorised by: Managing Director

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED. VERIFY ISSUE STATUS BEFORE USE. of 92

Endorsement The Anker Innovations Integrated Safety, Quality and Environmental Management System is developed to ensure delivery

and management of safety, quality and environmental management activities within the Company.

This system has been authorised by the Company Secretary, of Anker Innovations. Approval is granted; by the Managing

Director of Anker Innovations.

Authorised:

Company Secretary Anker Innovations

Date: ________

Approved :

Managing Director

Anker Innovations

Date: ________



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Document Control Page Document Revision Record

Title: Anker Innovations Work Health and Safety Plan

File No:

Document

Name & Path:

Home Office/Quality Management\Anker Innovations Work Health and Safety Plan.doc

Rev Description Prepared by: Checked by: Endorsed by: Date:

1/2015 Draft Leanne Bodle Anker Bodle 18 March 2015

2/2015 Consultation draft Leanne Bodle Anker Bodle 18 March 2015

3/2015 Endorsed

document

Leanne Bodle Anker Bodle

Damian Picker

22 March 2015

4/2015 Approved

document

Leanne Bodle Damian Picker Anker Bodle

01 April 2015

5/2016 Review entire

system and

amend/streamline

where necessary

Paul Hands Leanne Bodle Anker Bodle 03 May 2016

Endorsements

Name Signature Title Date of Issue

Version

Leanne Bodle Company Secretary 01/04/15 04/2015

Anker Bodle Managing Director 01/04/15 04/2015

Damian Picker Manager Installation and Maintenance 01/04/15 04/2015

Leanne Bodle Company Secretary 03/05/16 05/2015

Anker Bodle Managing Director 03/05/16 05/2015



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Table of Contents

Endorsement __________________________________________________________________________________ 2

Document Control Page __________________________________________________________________________ 3

Endorsements __________________________________________________________________________________ 3

Table of Contents _______________________________________________________________________________ 4

1. Overview _________________________________________________________________________________ 6

2. Definitions ________________________________________________________________________________ 7

3. Safety, Quality and Environmental Policy _______________________________________________________ 10

4. Resourcing, Structure and Responsibilities ______________________________________________________ 12

5. Objectives, Targets and Performance __________________________________________________________ 16

6. Document and Record Control _______________________________________________________________ 18

7. Legal Requirements ________________________________________________________________________ 19

8. Training and Supervision ____________________________________________________________________ 21

9. Consultation and Communication _____________________________________________________________ 23

10. Risk Management _______________________________________________________________________ 25

11. Employee Welfare _______________________________________________________________________ 29

12. Business Excellence _____________________________________________________________________ 38

13. Operational Procedures ___________________________________________________________________ 39

14. Audits and Inspections ___________________________________________________________________ 50

15. Planning and Implementation ______________________________________________________________ 51

16. Incident Reporting, Recording and Investigation________________________________________________ 52

17. Corrective Action and Non-Conformance _____________________________________________________ 54

18. Workers Compensation and Rehabilitation ____________________________________________________ 55

19. Emergency Planning and Readiness ________________________________________________________ 56

APPENDIX A: __________________________________________________________________________________ 58

Forms, Checklists, Reports and Registers ____________________________________________________________ 58 Form: (AI-IMS-5A) Quarterly Review Report _______________________________________________________ 59 Form: (AI-IMS-5B) Annual Review Report _________________________________________________________ 60 Form: (AI-IMS-7A) Legal Register _______________________________________________________________ 61 Form: (AI-IMS-8A) First Day Induction Checklist ____________________________________________________ 63 Form: (AI-IMS-8B) Induction Record _____________________________________________________________ 65 Form: (AI-IMS-8C) Training Register _____________________________________________________________ 66 Form: (AI-IMS-8D) Training Attendance Record ____________________________________________________ 67 Form: (AI-IMS-9A) Statement of Consultation ______________________________________________________ 68 Form: (AI-IMS-9B) Toolbox Record ______________________________________________________________ 69 Form: (AI-IMS-10B) Risk Assessment Form _______________________________________________________ 70 Form: (AI-IMS-13B) Plant and Equipment Identification Register _______________________________________ 72 Form: (AI-IMS-13C) Electrical Equipment Register __________________________________________________ 73 Form: (AI-IMS-13D) Ladder Inspection Checklist ___________________________________________________ 74 Form: (AI-IMS-13E) Hazardous Substances Register ________________________________________________ 78



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Form: (AI-IMS-13F) Vehicle Inspection Checklist ___________________________________________________ 79 Form: (AI-IMS-13H) Hot Works Permit ___________________________________________________________ 80 Form: (AI-IMS-14A) Audit Report ________________________________________________________________ 81 Form: (AI-IMS-14B) Site Inspection Record________________________________________________________ 83 Form: (AI-IMS-16A) Incident and Investigation Record _______________________________________________ 87 Form: (AI-IMS-16B) Incident Register ____________________________________________________________ 89 Form: (AI-IMS-17A) Non-Conformance and Corrective Action Request __________________________________ 90 Form: (AI-IMS-17B) Non-Conformance and Corrective Action Register __________________________________ 91 Form: (AI-IMS-19A) Emergency Equipment Register ________________________________________________ 92



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AS/NZS 4801-2001

Occupational health and

safety management

systems

AS/NZS ISO

140001-2004 Environmental

Management

Systems

AS/NZS ISO

9001-2008 Quality

Management

Systems

AS/NZS ISO

31000-2009 Risk

Management

IMS

Policies & Procedures

Site Risk

Assessment Work

Instructions, SWMS and

SOP’S

Forms,

Registers and Checklists

1. Overview

The Integrated Management System (IMS) is to apply to all sites and offices of Anker Innovations and any site under management by the company, along with any project involving its workers.

This IMS manual provides the system of formal management of the normal operations of Anker Innovations

Pty Ltd. It details our processes and describes the methods by which the organisation will manage its

Workplace Health and Safety (WHS), Injury, Environmental and Quality Management obligations.

The information details the policies and procedures that we believe are fundamental to customer and regulatory satisfaction, and the implementation of sound management principles and practices for WHS,

business continuity, and protection of the environment. Specific sites or projects may have special

requirements and these requirements shall be incorporated where appropriate.

The IMS manual provides a basis on which management and employees can engage, and discuss and build safety procedures and accident prevention measures. It will help develop the awareness of both

management and employees for the identification of potential hazards and the corrective actions necessary to eliminate incidents and accidents. At every opportunity, we endeavour to enhance our systems and

processes through ongoing continuous improvement.

Anker Innovations recognises that the success of the system depends on commitment from all levels and

functions, particularly the leadership of management Anker Innovations will review this system regularly in order to provide guidance for internal/external consultation, development and improvement processes.

More frequent reviews will take place in response to company and legislative changes.

The Integrated Management System will be released as a controlled document and the controlling authority

shall be the WHS Representative.

This will be managed under the quality control system currently maintained by Anker Innovations.

Failure to comply with the requirements of the IMS will lead to disciplinary action.



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2. Definitions

Audit (conducted by either internal or external resources) - a systematic check of the health and safety system

to find out whether workplace activities and outcomes are meeting planned arrangements and complying with legislative, management system and other requirements AS/NZS19011.

Approved - any, or a combination, of the following:

Agreed to for a purpose in writing by the employer or the controller of the premises, subject to the

consultation process;

Certified for a function by a recognised testing authority;

Meeting an Australian Standard (or other Standard recognised by regulatory authorities)

Authorised - to give authority in writing or by other means to perform a particular task. This can be achieved

by any, or a combination, of the following:

Providing a paper document;

Sending a facsimile or email;

Discussing the matter over the telephone, with details recorded on paper at each end;

Other equivalent means providing writing proof.

Note: Being authorised also carries with it responsibilities for employers and employees.

Competent person - for any task means a person who has acquired through training, qualification, experience, or a combination of these, the knowledge and skill to carry out the task.

Construction site - the site of construction work (either in progress or suspended).

Construction work - any work carried out in connection with the construction, alteration, conversion, fitting-out, commissioning, renovation, repair, maintenance, refurbishment, demolition, decommissioning or

dismantling of a structure.

Continuous improvement - the process by which the system and performance are continuously monitored to

look for better ways of doing things and to constantly achieve better safety outcomes.

Corrective action - a process through which non-conformances identified are addressed to mitigate further

non-conformance, injury or illness.

De-energised - disconnected from all sources of supply but not necessarily isolated, earthed, discharged or out of commission.

Due diligence - the legal requirement (as an extension to the Duty of Care) and demonstrable process for ensuring that all WHS requirements are being met in accordance with legislation, Codes of Practice, Standards

called up in legislation, policies and procedures.

Electrical article (appliance) - any appliance, wire, fitting, cable, conduit, meter, insulator, apparatus, material or other electrical equipment intended or designed for use in, or for the purposes of, or for connection

to, any electrical installation.

Note: Electrical article has the same meaning as it has in the Electricity (Consumer Safety) Act 2004.

Employer - a person who employs persons under contracts of employment, or apprenticeship. Note: In some chapters of the Regulation, the term ‘employer’ includes a self-employed person in relation to duties to other

persons.

Energised (live) - connected to a source of electrical supply or subject to hazardous induced or capacitive voltages.

Exposure - the potential of a person, public or plant contacting a hazard.



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Hazard - anything (including work practices or procedures) that has the potential to harm the health and safety of a person, public or plant.

HIRAC (hazard identification, risk assessment & control) - the process of:

1. Identifying hazards, 2. Assessing the risk levels associated to the hazards, and 3. Defining specific controls to mitigate the hazard to a reasonably practicable level using the hierarchy

of control

Hazardous substance - any substance that has the potential to cause physical or psychological harm to

persons or animals.

High-risk construction work - any of the following construction work detailed at section 291 of the WHS

Regulations

Incident means any event that has caused or has had the potential to cause injury, illness or damage.

Injury management and return-to-work - the process by which the consequences of a workplace injury or

illness are managed to help injured or ill workers to return to their duties as quickly as possible.

Isolated (specific electrical usage) - disconnected from all possible sources of energy by opening of switches,

releasing of springs/belts or stored energy devices, opening or withdrawal of circuit-breakers, removal of fuses, links, connections and the like and rendered incapable of being activated unintentionally.

Manual handling (or Manual Task) - any activity requiring the use of force exerted by a person to lift,

lower, push, pull, carry or otherwise move, hold or restrain any animate or inanimate object.

SDS (Safety Data Sheet) - a sheet of information, usually provided by suppliers of chemical and other like

products setting out the nature and composition of the product as well as instructions for safe use & handling.

IMS (integrated management system) - a comprehensive and structured approach to managing health

and safety, environmental, and quality responsibilities which ensures that all work related processes are

formalised to ensure they are carried out consistently correct.

Permit to work - is required for certain types of electrical, engineering, construction, maintenance, servicing

and commissioning works, usually involving an Isolate /Lock-out /Tag-out /Test Process due to the need to isolate electrical, mechanical, hydraulic or pneumatic energy forces.

Personal protective equipment (PPE) - items that workers can use to protect themselves against hazards. PPE includes gloves, safety helmet, safety glasses, face protection and appropriate high visibility clothing &

safety boots. Note: A number of items of PPE are made and tested to Australian Standards. PPE that is not designated as meeting a recognised Standard may be unreliable in service, as its performance may be unknown.

Plant - includes any machinery, equipment or appliance. Note: The legal definition of plant is very broad and inclusive.

Record - includes any IMS form or document in which information is stored on a permanent basis or from which information may be reproduced.

Return-to-work program - a return-to-work program established with respect to policies and procedures

(consistent with the injury management plan of the employer's insurer) for the rehabilitation (and, if necessary, vocational re-education) of any injured workers of the employer

Risk - a calculation of the likelihood and consequence of a hazard that may cause an incident or illness.

SWMS (safe work method statement) - a statement that identifies the work activities and associated hazards,

calculates the safety risks associated with each hazard and describes the control measures that will be applied to the work activities. SWMS may also include a description of the additional requirements to correctly and



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safely complete the work, such as (but not limited to) training, legal references, plant and equipment, PPE, emergency process, hazardous substances, and business details.

Subcontractor (sometimes referred to as contractor) - the person carrying out the work for the principal

contractor.

Unsafe act - is any action or lack of action that places any person at an unacceptable level of risk being

greater than recognised industry standards.

Worker - a person who carries out work in any capacity for a business or undertaking, including work as:

a) An employee; or

b) A contractor or subcontractor; or

c) An employee of a contractor or subcontractor; or

d) Employees of a labour hire company who has been assigned to work in the person’s business or

undertaking

Workplace – is the place of work, which can be anywhere and includes premises.

WHS - Workplace Health and Safety



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3. Safety, Quality and Environmental Policy

Objective Anker Innovations is able to demonstrate an active, consultative commitment to all areas of health and safety, quality and environmental (SQE) management in the workplace.

Safety Quality and Environmental Policy

Anker Innovations is committed to establishing, monitoring and continually improving a safe workplace that is

environmentally conscientious.

Anker Innovations has developed and implemented a structured safety, quality and environmental management system to meet its obligations and legislative requirements. This will also assist to achieve a consistently high

standard of performance. Regular review of the IMS at senior level reinforces its importance to Anker Innovation’s commercial objectives and legal obligations.

Policy Authorised by Senior Management The Managing Director will formally sign and date the current written policy and display it in the designated

areas.

The Managing Director will formally approve the policy and procedures. The Managing Director reviews the documented Health and Safety Policy annually.

Policy Incorporates Management Commitment to Comply with Relevant Legislation

Anker Innovation’s will:

Comply with applicable statutory obligations, standards, codes of practices and other regulatory

requirements; and

Ensure development, implementing and continuously improving the effectiveness and efficiency of our

IMS in conformance with AS/NZS 4801, AS/NZS ISO 9001, and AS/NZS ISO 14001;

Policy Includes Management Responsibilities

Anker Innovations has delegated general and specific health and safety responsibilities applicable to the various management levels of the organisation.

Further individual responsibilities are contained in particular procedures and position descriptions. Every level

participates in the establishment and maintenance of the SQE controls as well as assisting in SQE planning.

Anker Innovation’s SQE Policy is to inform workers and other interested parties that SQE is an integral part of its operations. All staff are actively involved in the review and continual improvement of SQE performance as

this reinforces the company’s objectives and targets.

Consultation with Worker Representative

Anker Innovations is committed to consultation and co-operation between management and workers, to any

change or input to the health and safety policy that will affect the workplace.

Reporting and Recording of Workplace Incidents and Injuries

Anker Innovations has a strict procedure for internal and external reporting and recording of work-related incident, injury, or illness.

Continuous Improvement in Safety, Quality and Environmental Processes

Continually strive to improve quality of work, health & safety standards, and environmental performance (pollution and waste reduction).

Anker Innovations SQE process is subject to regular reviews when factors likely to affect the degree of risks from hazards or the context such as changes in the organisation, materials, work procedures, work location,



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processes or methods occur. There are legislative requirements related to the type or frequency of monitoring and review activities such as safety inspections and audits.

As time proceeds new information comes to light in terms of risk and therefore the WHS assessment needs to be repeated regularly. Repeating the assessment process with rigorous acceptability criteria also promotes

continual improvement in managing WHS

Manager’s Understand Safety, Quality and Environmental Management

Anker Innovations management team, are responsible for the development, promotion and implementation of

SQE policies and procedures and therefore have a thorough understanding of the scope and structure of safety,

quality and environmental management. They are also responsible for communicating and training workers in all aspects of SQE management.

Various seminars, briefings, conferences and training sessions are attended as and when are necessary and

available.

Management Support Early RTW of Injured Worker

Anker Innovations supports the early return to work (RTW) of injured worker's provided this has been endorsed by a medical physician that the injured worker is capable of RTW. A RTW plan will be developed including

suitable alternative duties, which will be identified after consultation with relevant parties and will be in writing. Appropriate assistance will be given to workers from a non-English speaking background and to those

permanently unable to return to pre-injury duties.

Signed by Anker Bodle, Managing Director

This SQE Policy will be communicated at induction and reviewed on an annual basis



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4. Resourcing, Structure and Responsibilities

Anker Innovations will also allocate the following resources to implement the IMS and associated processes:

Suitably qualified personnel for the works to be undertaken;

Documented processes and procedures specific to the business operations, including Client

Requirements;

Maintained and Calibrated Plant and Equipment sufficient to complete the works;

Adequate time allocation to complete works as required

Vehicles to enable workers to carry out works safely

Anker Innovations uses the following organisational structure to meet its business needs:

Responsibilities and Accountabilities In order to manage the Anker Innovations operations under the IMS and associated procedures,

responsibilities have been developed and documented. This will clearly allocate the responsibilities associated to the relevant positions, and ensure that all outputs from the IMS are assigned & managed. The

formal responsibilities will be refreshed with employees periodically to ensure employees maintain awareness

of their role and the actions remain current.

Anker Bodle Managing Director

Supervisors

Workers

Leanne Bodle Company Secretary



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General Responsibilities:

Managing Director Provides leadership and sets and communicates direction, policies, objectives and plans.

Ensure that the quarterly and annual management review meetings are completed and effective.

Ensure that the organisation’s policies, objectives, plans and procedures are defined and

implemented with the total cooperation of all employees and contractors.

Ensure, as far as practicable, that the organisation has systems in place and the systems are being

maintained in compliance with the requirements of the legislation and accepted industry practice.

Keep abreast of health and safety issues within the organisation by way of meetings and reviews

and promote safety awareness.

Consult with employees, supervisors and other managers on WHS issues.

Check that adequate human, technical and financial resources are allocated to deal with WHS

matters and in pursuit of WHS objectives and targets.

Oversees the office and onsite activities.

Oversees the development of and management of safety, environmental and quality documentation

and records in the office.

Report illness/injury and incidents and produce and collate related statistics.

Manage employment and work schedules.

Providing and maintaining plant that is safe and operated by qualified people

Manage procurement.

Signed: Name: Date:

Company Secretary/Safety will; To be responsible for implementing and maintaining the Work Health and Safety documentation

including Safe Work Method Statements.

Ensure consultation processes are carried out between management and workers.

To ensure that all Anker Innovations employees have participated in the company safety induction.

To monitor that all Anker Innovations employees have attended client site inductions (when

applicable), so as to make them aware of the acceptable safety standards and practices required for

the particular site.

To provide assistance in resolving any safety issue or dispute regarding employees.

To provide assistance in resolving site safety issues with clients to reach a satisfactory conclusion.

To ensure that protective equipment is being maintained and general safety equipment is supplied,

maintained and used where necessary.

To ensure that where required, Notifiable Incidents are reported to Work Cover or WorkSafe.

To manage and process all workers compensation claims and paperwork.

To liaise with injured workers and designated Injury Management Coordinator.

Participate in the Annual Review of the IMS to ensure it still meets Anker Innovations needs.

Ensures that the environmental management system requirements are established implemented and

maintained in accordance with ISO 14001

Identifying areas of training to be undertaken

Signed: Name: Date:



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Supervisors will; Manage site personnel and activities, including emergency planning, PPE and management.

Ensure work is conducted in accordance with the Safe Work Method Statements.

Acquire, communicate and consult on WHS information, such as WHS policies, management

systems, plans and procedures.

Establish and implement WHS consultation and communication arrangements.

Undertake WHS hazard identification and risk assessments and implement appropriate controls.

Stop, or quarantine use of unsafe work areas, work methods, materials, plant and equipment.

Report illness/injury and incidents and produce and collate related statistics.

Implement corrective actions to prevent recurrences of work site incidents and illness/injury.

Maintain WHS records and manage documentation.

Ensure appropriate amenities are provided for employees.

Ensure that site emergency procedures and appropriate safety signs are displayed where required.

Ensure Toolbox Talks and Pre-Start Briefings are held as required.

Plan and provide induction training for all personnel prior to commencement.

Take steps to stop an employee who is apparently under the influence of drugs and alcohol from

working and provide safe transportation from the site.

Identify and provide the appropriate level of First Aid equipment and trained personnel where

required.

Ensuring the safe use, storage, handling and transport of substances. Identification of non-

conformance or faulty materials.

Maintain records on site of hazardous chemicals in use (SDS).

Ensure that records and documents are filed and managed in accordance with Anker Innovations Pty

Ltd procedures.

Signed: Name: Date:

Workers will: All workers are encouraged to participate in the management and maintenance of health and safety

systems and support staff that have an active role in Workplace Health and Safety (WHS).

Take reasonable care for the health and safety of people who are at the employee’s place of work

and who may be affected by the employee’s acts or omissions.

Undertake work as instructed by the manager supervisor in a productive manner that is safe to all

and cooperate with their employer, or other person, in complying with any procedures provided by

the employer or other person to eliminate or control risks. This includes the correct use and

maintenance of the required PPE and any special tools, instruments and equipment provided for the

work.

Comply with the requirements and relevant policies, procedures, safe work practices and safe work

method statements.

Participate in safety and other meetings, toolbox talks, consultation, induction, training and

instruction as directed.

Follow the safety directions particular to the site (including wearing required PPE).

Actively look for and identify hazards and apply appropriate risk control measures in the workplace

and act immediately to ensure the health and safety of both yourself and others.



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Having identified an unsafe situation, immediately correct if possible or otherwise cease work,

protect others and report hazards to supervisors or appropriate personnel.

Any person suffering a chronic medical condition and who is taking prescribed medication is advised

to inform their employer. Persons, in particular plant operators and persons working at height or

near live wiring, are advised to inform their supervisor if they may become affected by prescribed

drugs or medication.

Do not operate a tool or piece of equipment where a license / certificate of competency is required,

unless you have such a license or certificate.

Notify all accidents and incidents to the appropriate personnel for follow up action and reporting.

Before doing any work, review the works to be completed to ensure the area and process is safe.

The intentional or reckless interference with or misuse of any device provided in the interest of

health, safety and welfare is prohibited. Severe penalties or dismissal may be imposed on anyone

found guilty of a reckless offence.

Undertake WHS hazard identification and risk assessments and implement appropriate risk controls.

Assist to implement corrective actions to prevent recurrences of work site incidents and

illness/injury.

All workers are authorised and expected to safely stop work and immediately notify their supervisor

if a task carries an unacceptable level of risk.

Signed: Name: Date:

Other Persons at the workplace will: take reasonable care for his or her own health and safety; and

take reasonable care that his or her acts or omissions do not adversely affect the health and safety

of other persons; and

comply, so far as the person is reasonably able, with any reasonable instruction that is given by the

person conducting the business or undertaking to allow the person conducting the business or

undertaking to comply with this Act.



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5. Objectives, Targets and Performance

Company Objectives & Targets Corporate objectives for Anker Innovations will be defined within each of the Policy statements authorised by the Managing Director. The Policies will then provide the platform to set the specific objectives and

targets for each functional level of the business that are used to formally evaluate performance. Targets set against objectives should be measurable, achievable and realistic.

The objectives and targets that Anker Innovations will strive to achieve are as follows:

KEY OBJECTIVES TARGETS

1. Complete all required audits and inspections on time and accurately

100% Completion of Scheduled Audits & Inspections

2. Carry out all Staff Meetings as required with input

from workers

100% Completion of Staff,

Consultative and Toolbox Meetings

3. Ensure all incidents are reported and investigated

where necessary

100% Reporting of All Incidents

4. Ensure zero environmental spills minimise pollution into environmental ecosystems

Zero Environmental Spills & 100% Compliance to Safety, Quality and

Environmental Policy

5. Achieve positive public feedback, with minimal complaints

Zero Negative Reports from Public or Clients

6. Ensure all persons on site are inducted and trained

100% implementation of the Training

requirements and Inductions

7. Maintain effective records of the entire IMS 100% Record Keeping, verified at

Internal and External Audits

8. Continual Improvement of the IMS and WHSEQ standards

Ongoing Improvement, as noted in performance review meetings

9. Strive towards a Lost Time Injury Rate of 0 LTI=0

10. Incident findings and recommendations to be communicated to the workforce;

100% Completion

11. Minimise unnecessary travel and rework; <10% Rework

Management Review of Performance and Effectiveness

Anker Innovations will review its performance in all aspects of the business during the quarterly and annual management review meetings. The Managing Director will chair the management review meetings, with

formal minutes taken. Actions arising from previous meetings will be included into the meeting and addressed to ensure items do not remain outstanding.

Quarterly Reviews

The Managing Director will ensure that operational performance information is tabled at the quarterly

management review meeting. Attendance at this meeting will include managers and supervisors as required, with review of company performance against set objectives and targets. This will allow senior management

to ensure actions are taken to correct any poor performance and identify any emerging unwanted trends. The review shall include a summary of (but is not limited to):

Data on injuries, such as and outstanding claims

Improvement information related to inspections and audits

Incidents and/or reports to Regulatory authorities such as WorkSafe (ACT) or WorkCover (NSW)

Staff meetings and outcomes e.g. Toolbox Talks and consultative meetings

Outstanding Corrective Actions



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Training Delivery and Upcoming Training Requirements

Tendering Possibilities, Performance and Feedback

Stakeholder and Public Feedback (positive and negative)

Implementation of the IMS and Site Plans against the IMS Schedule

The quarterly report will be communicated to workers via Toolbox Meetings. The quarterly report may also be disseminated to relevant clients and stakeholders as required.

Annual Review Anker Innovations will conduct an annual management review of the IMS and related policies and

procedures. The intent of the annual review of the entire IMS is to ensure it:

meets the legislative and other compliance requirements

is current, effective and accurate

remains adequate and effective for Anker Innovations

Annual Reviews (Management Review) will be conducted by the Director/s and recorded on the Annual Review Record as per the Planning and Actions Matrix section of this IMS.

Results of the review will be used to evaluate current objectives and targets, set further targets if necessary and carry out planning for the coming period. The results will be formalised in a report and tabled at the

next quarterly management meeting following the review

Major issues identified will be corrected using the Corrective and Preventative Action process at section of this IMS.



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6. Document and Record Control

Internal Document Development New documents may be required where a gap is identified in the Anker Innovations system at corporate or

project levels. Where a policy, procedure, process or work practice is required to be developed and

documented, the Company Secretary will use the blank template within the system to initiate the document. The Company Secretary will consult with all relevant stakeholders in order to develop the procedure in a

practical and clear language format. Document creation will be raised and controlled using the Non-Conformance Form. All new documents must be approved by the Managing Director before release.

Creation of Documents All documents will be created from the template format and identified with a Document ID at the bottom right corner of the page as follows:

All documents will start with AI (Anker Innovations)

Next part refers to the parent / governing document e.g. IMS or SWMS

Next number refers to the section of the parent / governing document

Last letter refers to the unique identifier for the document. First document created will be ‘A’ and then

as each document is created for that section it will be issued the next letter.

For example, AI-IMS-8A is the First Day Induction Checklist. This is governed by the IMS, section 8 and is the first document created in the Training and Supervision section.

Version Control All documents within the Anker Innovations system must be controlled with the version number, date created, and authorising person within the footer of the document. All documents will be registered on the Anker

Innovations Document Control Register (Form-IMS-6A) to ensure version control is applied. If a document is revised it will be saved as a new document, given a new version number & date and placed

in the current folder within IMS filing system on the company server. The previous version must then be watermarked as “Superseded” and moved into the archive folder.

Record Retention All forms must be completed in legible writing and stored in the corporate / project folders for safekeeping. Completed records must be kept for 7 years with the exception of health related records which will be stored

as per the regulatory requirements associated with the activity e.g. Asbestos – 40 Years. Records will be disposed of in accordance with the Privacy Act. Records should be legible and stored to prevent damage or

discoloration.

External Documents Customer and external documentation will be reviewed upon receipt for product requirements to ensure they

can be met. The ongoing requirements will be reviewed during the various contract and business reviews, such as the Toolbox Meetings and quarterly reporting program.

Client representatives will be consulted on an ongoing basis via email and phone regarding changes to documentation. Audits will also include a review of currency of external documentation.

External documents should be treated as confidential and will not be given to any third parties unless

authorised by the document owner.



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7. Legal Requirements

General Anker Innovations have established this IMS in order to meet the legal requirements set out by the

governments in the relevant State and Territories. This also includes due consideration of the relevant

Australian Standards, Codes of Practice, and other advisory documentation.

Establishment and Review of Legal Requirements In order for Anker Innovations to meet its legal obligations, it has established the following methodology:

Key obligations relating to legal requirements will be documented in the controls sections of the relevant risk

assessment, Safe Work Procedure or SWMS pertinent to the works. This will be reviewed during the various audits and inspections undertaken by internal and external parties.

Communication of Legal Requirements Anker Innovations will communicate all legal requirements to employees during the induction process, and

then at task-specific induction.

Legal and other documentation is available to all employees upon request from their direct Supervisor or Manager.

Subcontractors Legal Requirements All subcontractors will be responsible for their own employees. Subcontractors must ensure they maintain

legal compliance within their operations. All subcontractors must submit evidence of their Safety, Environmental and Quality systems, in order to demonstrate they can manage the aspects of the work they

are required to deliver. Alternatively, they may be inducted into and follow Anker Innovations IMS at the

discretion of the Managing Director.

Identification of Legal References in the Legal Register within the IMS

Reivew of Legal Requirements into Procedures and Contracts

Incorporation of Legal Requirements into Safe Work Procedures and Risk Assessments

Monitoring of Legal Requirements to ensure changes to Acts, Regulations, Standards, Codes etc are identified and incorporated

Completion of Annual Review to ensure Legal Requirements are effective



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Monitoring Legislation Anker Innovations are subscribed to the following websites to ensure changes to legal and other requirements

are identified:

WorkSafe ACT;

WorkCover NSW;

WorkSafe Australia;

Standards Australia (SAI-Global);

Managing Changes to Legislation All changes or new requirements identified will require a Corrective Action Request (CAR) to be raised. This

will ensure that the IMS is reviewed to ensure the system and procedures are consistent with the legal obligations. The CAR can be raised by anyone, and will be actioned as per the Corrective Action section of the

IMS. The process to manage changes to legislation is as follows:

1. A CAR will be raised to review the superseded legal document against the new legal document to

identify the differences;

2. If there are no new requirements, then the CAR will be closed and retained as proof of review; 3. If there are any new obligations on the business, then the relevant parts of the IMS will be reviewed

and affected documents amended as required; 4. IMS Amendment Register updated;

5. New documents amended will be communicated and workers / staff re-trained in the new obligations;

and 6. After all relevant workers and staff are informed / re-trained in the new requirements, the CAR will be

closed.

The diagram below demonstrates how the legal requirements that are listed within the sources of information and data are transposed into the organisational policies, procedures, processes and systems.

(IMS)

Policies Procedures

Systems

Acts

Regs

Codes/ Guidelines

Standards



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8. Training and Supervision

Objective Anker Innovations will ensure that all workers are informed of their own responsibilities for health and safety

in the workplace. Anker Innovations will ensure that workers have specific knowledge concerning the management of hazards to which they are exposed. This will be achieved through training in workplace

procedures, environment, equipment and materials.

Health and Safety Induction Programme for New Workers “First Day Induction” for new or transferred workers is to be provided by the Manager or Supervisor. The

Induction is a verbal explanation, observation of the task in a safe working environment with supervision.

All items on the First Day Induction Checklist (Form AI-IMS-8A) are to be explained to the worker and this includes:

hazards associated with the job and appropriate controls;

safe way to do the job;

emergency procedures and equipment, facilities such as toilets, meal rooms and first aid kit; copy of

health and safety policies and procedures;

explain safety signs, symbols and safety controls;

safety equipment and how to use them;

procedures and forms for reporting injury and near miss; etc.

The induction form is to be signed by both the new worker and the person providing the training (i.e.

Manager or Supervisor) and held in the personnel file.

All workers required to enter construction sites must have completed the Construction Industry Induction and Asbestos Awareness training, with evidence held by the individual and stored on their employee file.

Ongoing training will also be included into Toolbox Talks and similar consultative forums.

Identification of Health and Safety Training Needs

Anker Innovations will undertake on-going assessment and record required training in the Training Register

(Form AI-IMS-8B) to ensure that every worker is provided with the appropriate training. Procedures are in place to ensure that workers have appropriate competencies and these are kept up-to-date in tasks where

hazards and risks have been identified. Training programmes are developed after completing an assessment

of current capability against the required competency profile.

Anker Innovations documents and records training provided to establish and evaluate its effectiveness. The

WHS competency standards include: using industrial competency standards,

examining job descriptions, analysing work tasks,

analysing results of inspection and audits and review of incident reports.

Any additional training requirements identified will be planned and booked with approval required from a Director. During this period, additional oversight will be applied from the relevant Line Manager to ensure the

worker is sufficiently supported.



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Health and Safety Information and Training Are Clearly Understood All workers who are required to complete some form of recurring training, certification or assignment of

responsibilities must be reminded through the training record database. All in-house and external training is

recorded and signed by workers who participated. The worker must demonstrate competency in the area of training. Qualified, experienced, and competent professionals must carry out all training.

The Company Secretary maintains a reminder for recurring training and competencies are demonstrated by;

post training questionnaire,

practical demonstration, and verbal confirmation,

Access to Staff with Skills, Experience and Qualification for Training

Anker Innovations ensures that its managers and workers are adequately trained, experienced and qualified with the relevant skills to undertake in-house training. Trainers are documented on the Training Attendance

Register Form (Form AI-IMS-8C) with their qualification, relevant skills, and experience.

Process to Determine External Trainers External trainers are selected by demonstration of;

qualifications,

experience,

recommendation,

their competency to complete the training at the required standard.

Selection Criteria:

1. Knowledge and understanding of our business. 2. Provision of services that meet our training requirements.

3. Understanding of our culture and meeting the special demands that this places on providers. 4. Cost effective solutions that can be customised if necessary to our specific requirements.

5. Meet legal requirements of contract obligations e.g. St John First Aid

Supervision There is a requirement for supervision of all employees under the WHS Act and Regulation.

Anker Innovations recognises the importance of the supervisor’s role in the management of risks and the protection of employees. Close liaison between supervisors and employees is vital. The designated supervisor

is responsible to ensure that the situation is safe for everyone.

Anker Innovations ensures that supervision is undertaken by a competent person and the level of supervision required for each worker takes account of:

a) The complexity of the job environment in which the job is being done.

b) The hazards at each work site both workshop and projects related.

c) The level of competence, skills, qualifications, experience, age and maturity of each individual.

All workers under the control of Anker Innovations must know who to ask if they are not sure how to

complete a task safely, and how to contact them e.g. phone or by location. Key personnel phone numbers will be posted at Anker Innovations premises. Lists will be updated as required

to remain current.

Visitors Any visitor will be informed of the relevant hazards and risks associated to the duration of their visit. All

visitors must be escorted for the entire duration of the visit. Visitors must follow any lawful instruction from the Anker Innovations Representative.



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9. Consultation and Communication

Objective Anker Innovations is committed to ensuring that all workers are consulted with regards to new or proposed

workplace arrangements, corrective actions, incident recommendations and purchasing decisions that will affect their health and safety. The objective of Anker Innovations is to maintain a collaborative relationship

with all its workers and stakeholders.

To ensure workers are consulted when making operational decisions, Anker Innovations will undertake consultation through the established IMS consultative mechanisms when:

The risk assessment of the business or workplace changes and those risks have a major impact;

Decisions are made about the measures to be taken to eliminate or control risks;

Introducing or altering the procedures for monitoring risks (including health surveillance

procedures);

Making decisions about the procedures for any of the following:

o Resolving health or safety issues at a workplace;

o Consulting with workers;

o Consulting with contractors;

o Monitoring the health of Anker Innovations workers and the conditions at any workplace; and

o Providing information and training to Anker Innovations workers.

Corrective actions are to be undertaken

Establishment of Arrangements In accordance with the WHS Act, consultation must be undertaken between workers and management of Anker Innovations. This must be in accordance with one or a combination of the following:

1. WHS Committee

2. WHS Representative 3. Other Agreed Arrangements

In order to ensure workers have input into the establishment of the consultation arrangements, a Statement of Consultation (Form (AI-IMS-9A) will be completed for the business to discuss the application of the WHS

Act and decide how the business will consult with its workers. The results of this meeting will then be

documented and communicated to all employees & relevant stakeholders. All arrangements tabled will be confirmed using a democratic voting process, with training provided to WHS representatives (if required) as

required by the WHS Act & Regulations. All new workers will be informed of the arrangements at induction so that they can also have input into the

arrangements.

Company Notice Board Anker Innovations have established a Company Notice Board within the premises. This is intended to ensure

that WHS, Quality and Environmental related information is communicated to employees. This will contain the following as a minimum:

WHS, Quality, Environmental Policy;

Minutes of recent toolbox talks and consultation meetings;

Safety, Quality, Environmental (SQE) Alerts less than 90 days old;

WorkSafe and WorkCover publications as required.

This will be updated regularly to ensure that it remains relevant. Related information from the IMS or

Company Notice Board may be disseminated throughout the business by Toolbox Talk, Payslip, Email, Site

Notice Boards and other means of communication.



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Toolbox Meetings Anker Innovations and its workers will undertake monthly consultation discussion within the Toolbox Meetings

as its primary consultative process. The Toolbox Meetings shall be initiated by the Anker Innovations

management, and will include the headings listed in the Toolbox Talk Record (Form AI-IMS-9B) as a minimum. This will also be one of the primary means for formal communication with workers, with

encouragement for workers to provide feedback to Anker Innovations for consideration.

Hazard Reporting All workers are required to report uncontrolled hazards in their workplace to their supervisor. If the hazard presents high risks workers must stop work until the hazard has been lowered to acceptable levels.

If the action required cannot be carried out immediately, then a Corrective Action Request is to be raised in

order to ensure the hazard is managed and the system is amended accordingly if required.

Safety, Quality and Environmental (SQE) Alerts SQE Alerts will be drafted by relevant persons and approved by the Managing Director of Anker Innovations. These will be placed on the Company Notice Board to communicate urgent safety, environmental or quality

issues across the business. SQE Alerts may be sent out where (but is not limited to):

A significant incident has occurred on an Anker Innovations worksite;

Trends indicate incidents increasing in particular areas;

Changes to working conditions that affect Anker Innovation workers;

A Corrective Action Request outcome is required to be formally communicated; or

SQE Alerts may also be issued to supervisors for distribution during Toolbox Talks. SQE Alerts remain valid for

60 days, unless specifically nominated by the Managing Director.

Dispute Resolution Effective resolution of issues on site will be undertaken as follows:

1. Manage the issue at the local level between the affected parties (including direct Manager)

2. Escalate the issue to Anker Innovations Managing Director and resolve

3. Seek the assistance of external mediation parties, such as counsellors or the Regulator

All workers and personnel have the right to refuse any works they deem unsafe, and to request immediate and/or further action. This will be resolved by way of items 1 – 3 above.

Communication with External Parties Active communication will take place with external stakeholders to ensure that expectations and relationships

are effectively managed. Communications may take place during the following processes (but not limited to):

Inductions (Contractor, Visitor and Worker)

Subscriptions to external agencies

Toolbox Talks

Client, Contractor or Public Meetings

Email and electronic media in and out

WorkSafe/WorkCover notifications and consultation

Anker Innovations management review processes and meetings

Approvals from local providers such as Council, Electrical, Gas and Water regulators

Customer Focus

Clients and customers are an essential part of Anker Innovations, and will be consulted on an ongoing basis

via email and phone regarding company performance and customer satisfaction. Feedback will be recorded through the Quarterly Reporting and Toolbox Meeting processes for enhancement of deliverables.



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10. Risk Management

Objective Anker Innovations has an active method that systematically identifies, assesses and manages the actual and potential hazards in the workplace, over which Anker Innovations has authority or influence.

In order to manage its WHS, Quality and Environmental obligations, Anker Innovations will undertake formal risk management in accordance with the applicable legislation and AS/NZS ISO 31000. This refers to the

identification, assessment, control, and monitor cycles of risk management. Primary processes of risk

management for Anker Innovations include SWMS, risk assessments, or a combination of these. Risks should be considered at the following work stages / points:

Planning new work or projects,

Purchasing equipment, developing or changing work

systems,

Designing or re-modelling the workplace,

Before and during the installation, erection, commissioning

or alteration of plant in a place of work,

Before changes to work practices and new systems of

work are introduced,

Before hazardous substances are introduced into a place of

work,

When new or additional information from an authoritative

source relevant to the health or safety of the employees becomes available.

Hazard, Risk and Environmental Aspect Identification In order to understand the hazards within Anker Innovations operations, a formal Corporate Risk Register

(Form AI-IMS-10A) will be completed. The CRR will include the identification of hazards and aspects at

corporate level, utilising the knowledge and expertise of an independent professionals, the supervisors, the workforce, past incidents, and information from past and current operations. This will flow into subsequent,

training, procedures, systems and SWMS (note: SWMS are only for use by workers at a site level). In the context of Health Safety and Environment risk assessment the term risk identification is normally used

for this step where a hazard is a situation or thing, with the potential to cause loss, harm or detriment. An

‘environmental aspect’ for the purpose of this step can be considered to be an environmental hazard. The various methods and techniques which Anker Innovations will adopt for hazard and aspect management,

but not limited to are as follows; Tool Box meeting with all relevant parties and stakeholders.

Audits and inspections (including specialist audits).

Specific reviews (e.g. noise, machine guarding).

Review of incident reports, workers compensation records, investigations and statistical data.

Issues identified and raised by personnel.

Information from the equipment designer, manufacturer or supplier.

Plant risk assessments.

Safe Work Method Statement (SWMS).

Emergency procedures.

Training requirements (e.g. induction, work activity and refresher training).

Risks associated with, or identified through, change management processes.

Corporate Risk Register (CRR).



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Control of Hazards and Risks Hazards identified will be controlled in accordance with the level of risk assigned. The higher the risk is the

more control needs to be applied. Risk scores will be documented in the relevant risk assessment and applicable controls are to be developed. All controls must be developed in accordance with the Hierarchy of

Control method, attempting to eliminate the hazard or reducing the risk. The following excerpt from the Code of Practice for How to Manage Work Health and Safety Risks outlines the

Hierarchy of Control to be applied:



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Risk Assessment and Methodology

Step 1 – Determine Consequence (Impact) (C)

I Consequence (Impact) Table Impact band

Health & Safety Environment & Heritage

Reputation

Substantial (5)

Fatal Incident (Class 1)

Permanent widespread ecological damage

International negative media coverage. Loss of business from key sector.

Major (4)

Permanent Injury (Class 1)

Damage, which permanently alters a person’s future (e.g. quadriplegia, paraplegia, amputation of a limb).

Heavy ecological damage, costly restoration

Sustained national negative media coverage. Loss of long term key client.

Moderate (3)

Lost Time Injury (Class 2)

Damage, which temporarily alters a person’s future.

Major but recoverable ecological damage

Regional/short negative media coverage. Loss of Client / project.

Minor (2

Medical Treatment (Class 2)

Damage, which temporarily inconveniences a person

Limited but medium term damage

Local negative media coverage. Site or project problem

Negligible (1)

First Aid Treatment (Class 3)

Actual injury which requires no treatment or simple first aid

Short term damage

Brief local negative media coverage.

Step 2 -Determine Probability

(Likelihood) of Event Occurring (P) Probability (Likelihood) Table Probability band

Description

Almost Certain (5)

The threat can be expected to occur 75% - 99%

Common / Frequent Occurrence

More than 1 event per month

Likely (4)

The threat will quite commonly occur 50% - 75%

Is known to occur or “It has happened regularly"

More than 1 event per year

Possible (3)

The threat may occur occasionally 25% - 50%

Could occur or “I’ve heard of it happening”

1 event per 1 to 10 years

Unlikely (2)

The threat could infrequently occur 10% - 25%

Not likely to occur very often

1 event per 10 to 100 years

Rare (1)

The threat may occur in exceptional circumstances 0% - 10%

- Conceivable but only in exceptional circumstances

Less than 1 event per 100 years

Step 3 -Assess Risk Level (R) Determine the risk level by

combining Consequence with Probability

Risk Assessment Matrix

Consequence (Impact) Table

Negligible (1)

Minor (2)

Moderate (3)

Major (4)

Substantial (5)

Pro

babili

ty (

Lik

elih

ood)

Almost Certain (5)

Low (5)

Moderate (10)

Very High (15)

Extreme (20)

Extreme (25)

Likely (4)

Low (4)

Moderate (8)

Very High (12)

Very High (16)

Extreme (20)

Possible (3)

Low (3)

Moderate (6)

High (9)

Very High (12)

Very High (15)

Unlikely (2)

Low (2)

Low (4)

High (6)

High (8)

Very High (10)

Rare (1)

Low (1)

Low (2)

Moderate (3)

High (4)

High (5)



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Corporate Risk Register (CCR) Anker Innovations will compile a Corporate Risk Register (CRR), which will provide an overview of the company

risks and aspects, and the subsequent controls to be implemented in order to eliminate or minimise substantial

risks and impacts. The CRR is available within the SQE Filing System.

Safe Work Method Statements Safe Work Method Statements (SWMS) will be completed for high-risk activities as per the WHS Act and Regulations, and signed by an appropriately qualified and competent person representing Anker Innovations or

its subsequent contractor. SWMS will be adhered to where required and will be developed using the Corporate Risk Register and site-specific information.

Workers will sign the SWMS indicating that they have had input into, understand and are willing to implement

the controls required to carry out the work after they are inducted and satisfied with the SWMS. Safe Work Procedures will also be used as required to document safe work practices and protocols required for

each activity. These will be delivered to relevant workers to ensure sufficient training and instruction is provided.

Monitoring and Reviewing The processes outlined in this procedure will be evaluated to ensure they are effective and are suitable for

Anker Innovations needs.

Monitoring and reviewing of risk management performance will be conducted via the following methods:

As part of a periodic review of the IMS

When concerns are raised by the workforce

When legislation, the nature and scope of the organisation, it’s internal and external factors (i.e.

context) changes During inspections and on-site observations



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11. Employee Welfare

Employee Welfare Policies Anker Innovations have developed a range of policies for the management of employee welfare, including the following (but not limited to):

Drug & Alcohol Policy

Smoking in the Work Place Policy

Sun Safety Policy

Manual Handling

Fit for Work

Pre-Employment Medicals All new employees will be subjected to a pre-employment medical on engagement by Anker Innovations. This

will ensure a baseline medical assessment is conducted and the employee is suitable for the duties to be

undertaken. These records will be held in strict confidence to ensure that information is not released to unauthorised parties.

Prior to commencement and from time to time during the cause of employment the organisation may require employees to furnish information and undertake a medical assessment by an approved medical practitioner.

The medical assessment may include such aspects as:

Musculoskeletal

Cardiovascular & Respiratory Systems

Vision

Hearing

Other general or specialist issues

Employee Engagement Upon satisfactory assessment by management all new employees will be offered an employment agreement

and placed on 3-month probation with potential for further 3 months as per offer of employment letter. The employee will be provided with Anker Innovations induction training. A record of employee training is

maintained. At the completion of the probation period a review by the designated supervisor and management will be

undertaken and upon satisfactory completion of the probation the employee will be offered formal terms of

appointment.

Health Surveillance Health surveillance relevant to workers will be undertaken where there is a substantive risk that a worker has been potentially exposed to a notifiable substance such as isocyanate, asbestos or lead. This testing will be

carried out by a qualified medical practitioner and results provided to the worker and relevant authority, such as the NSW Dusts & Diseases board. This will be treated as medical information and secured with utmost

confidentiality.

Disciplinary Process To ensure all staff adheres to the IMS and Anker Innovations work standards, all disciplinary processes for

breaches of this IMS or poor behaviour will be as follows: 1. Verbal Warning for the issue confirmed

2. Written Warning using a Company Instruction to be placed on the employee file and noted by the Managing Director

3. Final Written Warning placed on file. Immediate dismissal may result following this warning.

For serious misconduct, reckless or life threatening breaches of the IMS, SWMS or any other legal requirements, Anker Innovations may dismiss the employee without any warning.



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Drugs and Alcohol Policy

Objective: To ensure Anker Innovations meets its legal responsibility in regards to providing a safe and healthy work

environment for workers and visitors.

To ensure that any worker who is found to be under the influence of drugs or alcohol is dealt with in a

supportive, fair and constructive manner.

Responsibilities Managers and Supervisors

Implement the requirements of the Anker Innovations Drug and Alcohol Policy.

Implement and communicate procedures for identifying workers who are found to be under the

influence of drugs or alcohol whilst at work.

Make available external resources to assist workers who are found to require help.

Workers

Workers have a duty of care to ensure their own safety and health at work and to avoid adversely

affecting the safety and health of any other person. Workers are therefore required to:

Notify their supervisor of any concerns regarding their ability to perform their work safely as a result of

being under the influence of drugs or alcohol or the adverse effects of any prescription medication they

may be taking.

Ensure that they do not operate any machinery if under the influence of drugs, alcohol or prescription

medication which may affect their ability to do so safely.

The sale or supply of any prescription drugs in the workplace by a worker may result in termination of

employment.

The sale, supply or possession of illegal drugs in the workplace by a worker may result in termination of

employment.

The unauthorised sale, supply or possession of alcohol in the workplace by a worker may result in

termination of employment.


This Drug and Alcohol Policy will be communicated at induction and reviewed on an annual basis



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Smoking in the Workplace Policy

Objective To establish and maintain a system that promotes a safe work practice for all Anker Innovations workers and

visitors to ensure they are not exposed to the health risks associated with smoking in the workplace or on Anker

Innovations premises.

The objective of this Anker Innovations Smoke Free Workplace Policy is to limit worker and visitor exposure to environmental tobacco smoke and associated risks.


Demonstrate their commitment to Anker Innovations Smoke Free Workplace Policy and supporting

procedures.

Manage worker and visitor compliance of Anker Innovations Smoke Free Workplace Policy and relevant

legislation.

Workers

Participate in the implementation of the Anker Innovations Smoke Free Workplace Policy.

Comply with the instructions of Anker Innovations Smoke Free Policy and procedures.

Legislative Requirements Smoking is prohibited in all areas of Anker Innovations premises with the exception of the designated outdoor

smoking area which must not be within four (4) metres of any entrance to the premises.

Smoke Free Policy The Smoke Free Workplace Policy should in the first instance demonstrate Anker Innovation’s commitment to the health and wellbeing of workers and visitors.

Education and Support Anker Innovations is committed to providing support and arranging education for those workers trying to quit

smoking.


This Smoking in the Workplace Policy will be communicated at induction and reviewed on an annual basis



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Sun Safety Policy

Objective: To establish and maintain a system that promotes a safe work practice for all Anker Innovations workers and

visitors to ensure when outdoors in the sun there is a system to control the risk of UV (Ultraviolet) radiation

exposure from sunlight and the development of skin cancer.


Ensure hazard identification and risk assessments are carried out where workers are required to work

outdoors in the sun.

Determine and implement effective sun protection procedures including the provision and training in

the use of Personal Protective Equipment.

Arrange education and training for Anker Innovations workers at risk of sun exposure about the

dangers of UV Radiation and how to identify the early signs of skin cancer.

Workers

Comply with all Anker Innovations procedures and instructions regarding sun safety.

Ensure the use of personal protection equipment when working outdoors in the sun.

Ensure they do not put themselves or others at risk.

Advise Management if replacement of protection measures is required or additional protection

measures are needed.

Risk Factors A safe system of work should be set up which will include a risk assessment of workers’ sun exposure,

identification of tasks that may place workers at risk, and sun protection measures for controlling the degree of exposure. The degree of risk is largely dependent on the duration and extent of exposure.

Some of the risks associated with over exposure to the sun are:

Sunburn - this is a type of radiation burn.

Eye damage – over exposure to UV can damage to the eyes lens or cornea.

Premature ageing of the skin will result from over exposure.

Sun spots - dry or rough spots on the skin. Like premature ageing, these are indicators of excessive

exposure to UV. These can develop into cancers.

Skin cancers

Control Measures The most effective way of reducing the risk of UV exposure is to use a combination of control measures. The following is an example of the hierarchy of controls that could be implemented, in the order of effectiveness:

Work Organisation Where possible:

Minimise the amount of outdoor work.

Move jobs undercover.

Scheduling outdoor work to minimise UVR exposure during the peak periods of UV i.e. 10.00 - 3.00pm

(EST). For example, scheduling outdoor tasks in the early mornings or late in the day.

Alternate outdoor and indoor work to minimise overexposure.



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Using Shade Where the job or work times cannot be changed, workers will be encouraged to make maximum use of shade.

The following options will be considered.

Use of natural or existing shade from buildings, trees and other structures at the worksite.

Use of portable canopies or erected shade structures made from fabrics such as canvas, awning,

umbrella fabric or shade cloth. Shade cloth should provide at least 94% protection from UV rays.

Have lunch or any breaks in shady spots; and

Replace lost fluids by keeping up your liquid intake.

Personal Protective Clothing (PPE) Wear light, loose coloured clothing made of natural fibres which will provide proper ventilation, reflect

heat and allows sweat to evaporate; Shirts will have long or three-quarter length sleeves and a collar

and be made from a close weave, breathable fabric. Clothing that offers excellent protection with an

ultraviolet protection factor (UPF) rating of 40, 45, 50 or 50+ (as classified by AS/NZS 4399) is

recommended. Choose clothing with UPF50+ for best protection.

Loose fitting long trousers offer the best protection. If shorts are to be worn they should be to the

knee.

Broad Brimmed hats. If hard hats are to be worn, then brim attachments with neck flaps are to be

attached. Hats or brim attachments are required to have a broad brim, measuring no less than 8cm in

width.

Hats should be comfortable and be made of a close weave material. Hats that have gauze or mesh

sections are not suitable as UV rays will penetrate.

Use maximum protection sun screen to areas which cannot be protected with clothing;

Eye protection is to be worn where necessary; Sunglasses must comply with AS/NZS 1067 and screen

out at least 99% of ultra violet light. If safety glasses are required, then sunglasses need to comply

with AS/NZS 1337 and AS/NZS 1338. Sunglasses should be glare resistant, light weight, comfortable

and fit closely to the face. Wraparound sunglasses offer the best protection. Clip on are available for

persons with prescription glasses.

Sunscreen A broad spectrum, water-resistant sunscreen with an SPF 30+ is recommended for workers who are

required to work outdoors.

Sunscreen will be placed in areas accessible for all workers and stored in a cool place out of the sun.

As sunscreen does not offer 100% protection it is to be used in conjunction with additional protective

measures such as clothing, hats and sunglasses.

Sunscreen should be applied generously to all areas of exposed skin at least 20 minutes before going

outside. Sunscreen should be reapplied every two hours as it easily wipes, sweats or washes off.


This Sun Safety Policy will be communicated at induction and reviewed on an annual basis



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Manual Handling Policy

Objective To protect the health and safety of Anker Innovations workers from manual handling type injuries.


Ensure that all manual handling activities, which are likely to be a risk to health and safety, are

identified, assessed, controlled and evaluated.

Ensure that the required manual handling induction and training is provided, documented and recorded.

Workers

Follow Anker Innovation’s Safe Working Procedures for performing manual handling tasks.

Report incidents associated with manual handling in the workplace.

Risk Identification The following activities may assist in identifying manual handling tasks within Anker Innovations, which may lead to injury:

Use past incident forms and hazard forms to see if any of them where the result of manual handling

tasks.

Consult with workers to see where they think the main manual handling problem areas are.

Use checklists to identify those tasks and conditions which may increase the risk of a manual handling

injury.

Risk Assessment When those manual handling tasks which are likely to cause risks to health and safety are identified, they then need to be assessed to determine the risk factors.

Factors which may increase the risk or severity of a manual handling injury include:

Forceful Exertions

Working Postures

Repetition and Duration

Vibration

Work Area Design

Hand Tool Use

Nature of Loads

Load Handling

Individual Factors



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Risk Control When selecting controls to reduce the risk of manual handling injury, consideration should always be given to eliminating or engineering out the risk (refer to Section 10 Risk Management).

Where it is not practicable to eliminate the risk, the following general procedures should apply:

always plan a manual lift prior to attempting the lift;

stagger your stance;

ensure that the route taken is clear of obstacles or obstructions;

check that the load is not too heavy to lift or carry alone. If the load is too heavy, get assistance either

from a fellow worker or use a mechanical lifting device;

if carrying a load with a fellow worker, always keep in step;

when carrying a load with a fellow worker, always ensure that you tell each other of any action you are

about to perform, such as, lowering or adjusting the load;

keep a firm grip on the load;

lower the load using your body weight by putting the weight of the load on your legs and bending your

knees;

never carry a load that blocks your vision, as you may trip or run into another object; and

maintain the natural curve of the spine, keeping your back straight throughout the lift.


This Manual Handling Policy will be communicated at induction and reviewed on an annual basis



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Traffic Control Policy

Objective: To protect the health and safety of Anker Innovations workers from hazards arising from the operation of motor

vehicles.

Responsibilities Managers & Supervisors

Implement traffic control procedures relevant to pedestrians and vehicles on the applicable premises.

Communicate the requirements of these procedures to workers

Ensure that relevant traffic warning signs are installed in and around the workplace if applicable.

Ensure appropriate PPE is provided.

Monitor the effectiveness of these procedures and take corrective action where required.

Monitor compliance.

Workers

Comply with traffic controls outlined in the procedures to protect the safety of themselves and others in

and round the workplace.

Wear appropriate PPE when moving around the workplace where required.

Report incidents associated with traffic in the workplace.

Pedestrian Safety Appropriate controls must be implemented to ensure the safety of all pedestrians in and around the workplace.

This traffic control policy has been developed to ensure the health and safety of all people whilst on applicable

premises.


This Traffic Control Policy will be communicated at induction and reviewed on an annual basis



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Fit for Work Policy

Objective Anker Innovations is committed to providing a place of work and systems of work which minimise risks arising

from lack of fitness for work.


take measures to help Workers maintain alertness while working;

increase awareness in the Anker Innovation’s workplaces about fitness for work

identify signs of Fatigue or other factors which could influence fitness for work;

devise shift timetables to take account of the need to minimise Fatigue; and

provide support for effective management of fitness for work.

Workers

report problems with fitness for work;

contribute to the assessment of risks;

contribute to the design and implementation of control measures, and comply with such measures;

manage individual factors which affect fitness for work (e.g. ensuring adequate rest between shifts,

control Alcohol and Drug use); and

ensure they are able to carry out their duties in a safe manner, unimpaired by Fatigue, Drugs or

Alcohol.


This Fit for Work Policy will be communicated at induction and reviewed on an annual basis



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12. Business Excellence

Customer Property All care must be taken when handling and installing the primary equipment supplied to the customer, so as not

to damage customer equipment or premises. All equipment found damaged must not be installed and must be reported to the Site Supervisor or Managing Director. All items damaged in the process of installation must also

be reported so that it can be rectified.

Feedback and Compliant Handling All complaints will be registered as an Incident, and included into the management review & reporting

processes. If the complaint is significant as deemed by the Managing Director, a corrective action will be raised and actioned in accordance with this IMS. Feedback will be actively sought from all clients on an ongoing basis.

Positive feedback is to be forwarded to the relevant teams / individuals to encourage a positive culture.

Non-Compliant Product or Equipment Any non-compliant product or equipment will be tagged out and removed from service until such time as repair or replacement has been made. Items will not be considered fit for duty until the tag is removed by the person

who has installed it (or authorised by the person if they are unavailable).

Waste Handling, Disposal and Recycling Anker Innovations will install recycling bins at head office/factory. Waste disposal on site will be carried out as

per instructions, however Anker Innovations will endeavour to recycle all waste products. Discharge to landfill will be minimised as far as reasonably practicable.



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13. Operational Procedures

Safety First All personnel on the worksite must ensure that all work in their area of responsibility is carried out in conditions

that are not likely to be hazardous or cause illness or injury to themselves or others. This includes adherence to our site, workshop safety and those of the client and principal contractor.

All hazardous areas and activities must be isolated with lock-out/tag-out systems, shields, guarding, barricades, guardrails, or handrails as appropriate and with standard safety danger/warning signs conspicuously displayed

prior to works being undertaken.

Particular consideration must be given to:

Working at heights or adjacent to exposed penetrations or edges;

Mobile plant & excavations;

Electrical works around live parts; and

Site inspection associated with risk assessment and checklists are used to identify potential hazards in each area of responsibility, including any PPE to be used and emergency safety equipment to be located in proximity

to the hazard.

Standard Operating Procedures Standard Operating Procedures (known as SOP’s) will be engaged by Anker Innovations to ensure workers are

given the necessary training and instruction in the day-to-day tasks as part of their roles within the business. These will be stored on the Anker Innovations IT system, and will also be included into the Training Register.

Evaluation of required training in the SOP’s will be completed at initial employment and during the performance evaluation processes. Any new SOP will be drafted, consulted, and then released with associated training.

Assessments will be made against the items in the SOP to ensure competency is satisfactory for the task.

The SOP’s will accompany the Toolbox Talks and SWMS relevant to high-risk works to be undertaken to ensure adequate information, instruction, and training is given to all relevant workers.

Housekeeping Housekeeping is a fundamental part of Anker Innovations work practices. Managing and maintaining good

housekeeping practices can prevent a large number of incidents. Housekeeping generally refers to the following areas and will be checked during the inspection & monitoring processes:

Rubbish & waste product

Access and egress

Materials storage

General cleanliness of vehicles and workplaces (this includes both sites and workshop areas)

Plant and Equipment Equipment including static (stationery) and mobile plant can be hazardous to workplace safety.

In order to comply with Work Health and Safety Legislation, Anker Innovations will carry out regular inspections and maintenance of plant and equipment.

The inspection and maintenance history of each item will be documented on the appropriate form.

(Form AI-IMS-13B) Plant and Equipment Identification Register and

Where a relevant Standard is appropriate, the inspection, use and maintenance of the plant will comply as a

minimum with the Standard. Where no Standard is provided, the inspection, use and maintenance of the plant will comply as a minimum with the Manufacturers Recommendations.

The effect of plant and equipment on the workplace will also be considered.



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Electrical testing and tagging Service testing is necessary for the safety of persons using the equipment and for the proper discharge of the obligations of employers and workers, as listed in legislation covering Work Health and Safety matters.

AS/NZS 3760: 2010 specifies the procedures for safety inspection and testing of electrical equipment and shall

be used as the Standard for electrical equipment owned, leased and used by Anker Innovations.

Anker Innovations will conduct assessments of all plant and equipment including identification of potential hazards, the level of risk and the provision of appropriate controls to eliminate, or minimise the risk to health

and safety of workers.

This process will include plant and / or equipment itself, guarding and its impact on the surrounding workplace

and environment.

When identifying potential hazards, consideration will be given to all aspects of the plant and equipment including design, work environment, operational conditions, abnormal conditions, ergonomic principles,

transportation, storage, installation and erection, access and egress for maintenance, repairs, cleaning, use,

operator competencies, dismantling and disposal.

Where plant and equipment is hired, the same requirements for Work Health and Safety are required and will be specified by Anker Innovations to the Hire Company as a condition of the hire agreement.

Workers must check all plant and equipment prior to use. Any damaged or out-of-date items noted must be

removed from service until it is repaired or re-tested, re-certified and fit for use.

All operators must be competent to operate the specific item prior to using the plant or equipment. This may be

deemed through experience, assessment in SOP’s, or with a formal high-risk license where one is required.

Note: Specific plant may require design registration, item registration or both (check with local authority).

Records Records of maintenance, including tests, should be kept throughout the working life of the equipment.

Workshop Machinery All operators of workshop machinery will be trained in the correct use and safety operations by a competent

person. Operating manuals will be followed at all times and any defects or issues with machinery will be reported immediately to the Managing Director.

Tools – Hand and Power Operated Managers and Supervisors responsibilities are:

To provide the correct tools for the tasks to be performed safely and without risk of harm to the user.

Arrange training for all workers in the correct selection, use, and maintenance of the tools they are

required to use.

Ensure preventative maintenance and repair or replacement of tools when necessary.

Workers responsibilities are:

Operate hand and electric power tools in strict accordance with manufacturer’s instructions.

Wear the appropriate PPE and ensure that others in the area are also protected

Inspect tools and equipment prior to use. Damaged tools and equipment must be tagged “OUT OF

SERVICE” and removed from the workplace for repair or replacement.

Ensure electric power tools have been tested and tagged.

Never modify a tool for a task that it was not designed for.

Ensure all guards (if applicable) are in place and operating correctly prior to using tools. Disconnect the power before making any adjustments or changing parts/blades to electric power tools.

Do not use electrical power tools in exposed wet conditions



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Do not throw the tools, pass them from hand to hand

Protect all sharp edges where practicable, when not in use

Always ask for help if unsure how to operate a particular tool

Plant and Equipment Testing and Calibration All portable electrical items in hazardous operational areas such as the workshop and onsite will be tested and

tagged every three months (as a minimum) and in accordance with AS3760, risks associated with the electrical article. Equipment in the office will be tagged every 12 months. All tagged equipment shall be placed on the

Electrical and Equipment Register (Form AI-IMS-13C (or equivalent). All other plant and equipment requiring testing or calibration such as lifting chains, electrical testers will be

place on the Plant and Equipment Register and reviewed during the quarterly reporting and toolbox meeting processes.

Inspection Measuring and Testing Equipment All equipment used for inspection measuring and testing must be calibrated in accordance with the manufacturers requirements. All gas detection, lasers, noise monitoring or health related equipment must be

certified by a NATA accredited laboratory wherever possible.

Working at Heights

All EWP, ladders, harnesses, lanyard, karabiner and equipment associated with working at heights must be inspected prior to each use.

All EWP will be serviced 3 Monthly or as per the manufacturers recommendations.

Training will be mandatory for all persons working at heights, with specific accredited training for persons using an Elevated Work Platform (EWP). Where an EWP is greater than 11 metres (Boom Length), a National

Certificate of Competency (High Risk Work License) will be required.

All equipment used for working at heights will be checked prior to use for certification.

Managers/Supervisors are responsible to ensure:

Risk assessments to be conducted before the commencement of work and at any time the scope of

work changes or the risk of a fall increases. Ensure that all equipment purchased comply with the relevant Australian Standard, and is fit for its

purpose.

Encourage staff to wear non-slip footwear when regularly working at height.

Provide adequate supervision and assistance.

Provide training where necessary.

Conduct an inspection and investigation in the case of an incident occurring.

Retain a copy of all working at height risk assessments.

Workers are responsible to ensure: Use only equipment that is in good condition and is regularly serviced.

Report any defects or problems with equipment to your Supervisor.

Assessment of environment and weather conditions

Organisation of fall prevention equipment

Safe access and egress – public protection

Allowable clearances from overhead power lines

Personal protective equipment

Manual handling

The means of rescuing persons from safety harnesses following arrested falls; and

Protection of portable electric tools by having them tagged and tested.

Provision should be made to prevent person falling if work is to be carried out within two metres of any edge on a new or existing structure from which any person could fall two metres or more.



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The first priority in all cases is to remove the risk altogether. Where this is not possible use a risk control measure that produces the lowest practicable risk of a fall.

The risk assessment must indicate what control measure are to be used to minimise potential for injury to

workers or damage to plant and equipment. Control measure shall be selected in accordance with the hierarchy of control, which is (in priority order): elimination, substitution, isolation, engineering, administration

and personal protective equipment.

The types of equipment which may be used when working at heights to minimise risk include: Scaffolding

Fixed work platform

Mobile work platform (EWP)

Ladder

Safety harness, fall arrestor

Hard hat

Toe boards

Waist high barriers

All areas, where work is being carried out at height and there is a risk to people from falling objects all be, as

far as practicable barricaded and clearly marked.

The workplace supervisor is responsible for ensuring that the access from the ground to the work area above is safe. Access requirements should take into account mechanical lifting aids for any tools and equipment the

worker may be required to carry to and from the work site.

Noise All equipment shall be maintained to minimise noise emissions. Noise must be observed throughout the work

activities. Noise levels must not exceed 85dB per 8-hour period or 140dB peak noise. Anker Innovations as a PCBU is committed to ensure where reasonably practicable, that the management of the

risks of hearing loss associated with noise follows a systematic process that involves: identifying sources of noise that may cause or contribute to hearing loss;

if necessary, assessing the risks associated with these hazards;

implementing risk control measures; and reviewing risk control measures.

Hazardous Substances and Dangerous Goods All products used by Anker Innovations will be entered onto the Hazardous Substances Register (Form AI-

IMS-13E), with SDS obtained for all substances in use and filed with the Substances Register. The Register will

be placed near the products for ready access. Hazardous substances and Dangerous Goods must have their label intact and be managed in accordance with

the requirements on the SDS. Product quantities are to be kept at a minimum wherever possible and stored in accordance with the SDS e.g. cool dry place out of direct sunlight.

First Aid and Emergency requirements for each substance in use will be considered within the Risk Assessment, SWMS and SOP’s related to the uses of the product.

Specific training will be delivered to all workers in relation to each product / SDS and recorded.

All workers must adhere to all PPE requirements relating to hazardous substances or dangerous goods.

Mobile Phones Mobile phones provided by Anker Innovations are intended for business use. Private calls should be kept to a minimum.

Mobile phones must not be used whilst driving unless a fixed hands-free system is employed.

Except in the case of workplace health and safety issues or in an emergency, only designated company nominated personnel are permitted to use mobile phones during normal working hours.



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Driving Company Vehicles All workers driving Anker Innovations vehicles must be licensed and drive in accordance with the relevant Road Safety Act. Licenses will be verified at induction and a copy of the license and expiry date entered into the WHS

Register. Drivers will be responsible for their vehicles regarding maintenance and servicing. Any damage or

incidents must be reported immediately to the relevant supervisor or manager. Drivers involved in an accident must take photos and obtain other driver’s details to ensure an investigation can be completed and provided to

the Insurers if required. Drivers must ensure they carry out a visual pre-start check on their vehicle at the beginning of the shift.

The following actions in company vehicles will be viewed as serious breaches of conduct and dismissal may be a consequence.

Drinking alcohol or being under the influence of alcohol or drugs whilst driving

Driving when disqualified, or not correctly licenced

Reckless or dangerous driving

Failing to stop after a crash

Driving whilst under demerit point suspension

Driving whilst using a cell phone other than hands-free operation

Any other actions which warrant suspension of licence

Fuel Storage and Vehicle Refuelling Refuelling is only to be completed by experienced workers. Refuelling must only be completed in a clean and dry environment. All minor equipment must be allowed to cool down prior to refuelling. There must be no

ignition sources within 6 metres of any refuelling operations.

Hot Works For all works involving hot works (oxy, grinding, cutting involving flame or friction etc), the Anker Innovations Hot Works Permit (Form AI-IMS-13H) must be completed by the person conducting the hot works, and

verified by the supervisor of the works. The Hot Works Permit must remain in place during the hot works, and

be signed off after the hot works is complete and has been monitored until it has cooled down. The permit must be returned to Anker Innovations office for filing.

The permit is not required if the hot works are completed in the workshop & within 10 metres of either main roller door.

The following process must be followed:

1. Hot work, including welding, thermal or oxygen cutting or heating and other related heat or spark

producing operations, are not to take place without a Hot Work Permit. A Hot Work Permit must be

submitted and approved prior to the commencement of any hot work.

2. Contractors must have a Hot Work Permit approved prior to commencing any hot work on clients

premises.

3. The correct PPE must be worn for all hot work activities and the appropriate firefighting equipment

must be kept within easy reach of all cutting, welding, oxyacetylene and other open flame jobs and on

all work where there is a possibility of ignition.

4. Prior to issuing a Hot Work Permit, the manager or supervisor must inspect the hot work area to ensure

the site and the equipment requiring hot work is properly prepared to prevent the danger of fire,

explosion or exposure to toxic gases. When the manager, or supervisor is satisfied the area is

satisfactorily prepared for the work proposed, a Hot Work Permit will be issued, signed by that person

and the Company worker responsible for carrying out the work.

5. On completion of the hot work, the person responsible for carrying out the work will inspect the area to

ensure it is safe, fill in the completion time on the Hot Work Permit and return it to the person who

originally authorised the work. The area must not be left unattended for 30 minutes after completion of

the hot work to monitor for any smouldering debris.



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6. The manager or supervisor must inspect the work area approximately 60 minutes after the job has

been completed to check the area is safe and free from smouldering debris. When satisfied that the

area is safe the Hot Work Permit is then signed.

7. A fire watch is required where hot work is being performed in close proximity to flammable materials

and where the area cannot be cleared. The general duties of the person designated as fire watch are

to alert the operator of any fires or dangerous situations which may develop, notify the emergency

response team and extinguish the fire, so long as it is safe to do so and within the capacity of the

equipment available (fire extinguisher or pressure water hose). The person designated as fire watch

may carry out normal work activities providing they are conducted in the immediate area and do not

interfere with watching duties.

Isolation Procedures To protect workers and visitors from potential injury whilst carrying out maintenance, installation, inspection, testing or cleaning of plant or equipment. This section covers four (4) aspects of isolation:

Electrical Isolation

Lockout Systems

Danger Tags

Out of Service Tags

Out of Service Tags

Machinery, plant or equipment, which is not to be used, should be identified with an “OUT OF SERVICE”

tag. “OUT OF SERVICE” tags should be attached and removed only by authorised persons who have specific

knowledge of the operation of the item of plant, machinery or equipment.

Only in an emergency situation, and only when it is apparent that the continued use of the equipment,

plant or machinery could be dangerous, should another person attach an "OUT OF SERVICE" tag.

“OUT OF SERVICE” tags should always be fixed to isolation devices when these devices are in the OFF”

or “SAFE” position. “OUT OF SERVICE” tags should always be fixed to the energy source when it is in the “OFF” or “SAFE”

position.

Prior to attaching an “OUT OF SERVICE” tag:

ensure that all required details are filled out clearly and legibly in the spaces provided. Emphasis

should be placed on the reason for placing the tag; and “OUT OF SERVICE” tags should be securely attached to the isolation point and clearly visible.

NEVER use plant, machinery or equipment with an “OUT OF SERVICE” tag attached.

Danger Tags

A Danger Tag must be attached to isolation devices to signify that there could be danger to a person if

they operate the machine. Danger Tags should always be fixed to isolation devices that are locked in the “OFF” or “SAFE” position.

“DANGER” Tags must be placed before commencing work on a piece of equipment. The name of the

person/s carrying out the work must be printed on the tag.

A separate “PERSONAL DANGER” Tag must be added for each person working on the equipment.

The only person/s permitted to remove a “DANGER” Tag is the person/s who put it there, except in

circumstances where that person is unavailable. Fill in the “DANGER” tags correctly and clearly;

Attach the “DANGER” tags to each isolation device so that it is clearly visible;

Always remove “DANGER” tags after completion of the work or prior to leaving work at the end of a

shift; and



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Replace the “DANGER” tag with an “OUT OF SERVICE” tag if work is incomplete.

NEVER use, switch on, manipulate or interfere with machinery, plant or equipment that has a personal

“DANGER” tag attached.

Isolation Tag Out

Before you start work:

plan and discuss the job;

ensure that you clearly understand any instructions given;

confirm isolate (completed by other using a permit system if relevant);

isolate the electrical equipment, plant, machinery or circuit (completed by others);

Danger Tags attached;

erect safety barriers if required; ensure that all tools are properly insulated;

do not work on “live” equipment; and

start work only when authorised to do so.

IF IN DOUBT, ASK THE SUPERVISOR

When Working:

use safety observers if required (e.g. working in a confined space);

Ensure you have followed correct procedures; and

check that isolation/lock out/tag out systems are in place before resuming work after any break.

On Completion of Work:

check that no tools are left on or in the job;

check the work is complete and the equipment is reconnected to a power source (completed by

others); notify all relevant personnel that the equipment is to be connected or energised;

have authorised persons sign off work permits (if relevant);

remove all Danger Tags; and

remove barriers and store them correctly.

Trenching and Excavation

Anker Innovations will ensure, as far as is reasonably practicable, that the conduct of work relating to

excavation and trenching will not be harmful to the health and safety of workers or the general community.

This procedure aims to ensure that:

a) Risks to the safety of persons involved in the performance of excavation/trenching work carried

out by the Council are identified before work commences;

b) Establishes guidelines for establishing and maintaining a safe working environment wherever

excavation, including trenching, is carried out; and

c) Measures are taken to eliminate, minimise or control these risks before, during and after the

performance of the work.

This procedure relates to excavation work if:

a) An excavation formed by the work is more than 1.5 metres high when measured from the bottom of

the excavation and the excavation is capable of permitting the entry of a person; or



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b) There is a possibility that a person involved in the performance of the work, or in the vicinity of any

excavation or excavation work, could be injured from a fall or dislodgment of soil or rock.

Procedure

A written engineer’s report (as per legislation) shall be prepared to assess all site conditions that could affect

the excavation and person’s safety prior to any work commencing. An engineer’s report will be required if a risk

assessment determines that conditions have changed to that noted in the engineers report.

The engineer’s report must include:

a) Site conditions

b) Safety precautions that should be taken and observed during and after the performance of the work

c) Temporary support systems

d) Battering/benching

e) Other forms of retaining structures whether temporary or permanent

f) Pre-excavation Risk Assessment Worksheet

g) Other matters that may be relevant to protect the safety of persons involved in the performance of the

work in the vicinity of the excavation

h) Comment or revision of the Excavation Daily Inspection Sheet in respect to content and use.

Controlling Identified hazards

A combination of control measures may be required to effectively manage the hazards. These may include, but are not limited to;

a) Battering: Protects workers from cave-ins by excavating the sides of an excavation at an incline, the

angle of incline varying with the soil type, the height of the face, the moisture content of the soil and

the application of surcharge loads

b) Benching: Similar to a sloping system but with horizontal levels and vertical slopes to give an overall

benched slope

c) Support systems: Generally, refers to a structure used to support the sides of an excavation or to the

underpinning or bracing of an adjacent structure or underground installation. Support systems are

either shoring systems or shield systems.

d) Shoring systems: A shoring system is a steel or aluminium hydraulic or mechanical shoring system or a

timber system to support the sides of an excavation and prevent cave-ins by the use of sheeting.

e) Shield systems: A shield is a structure, usually manufactured from steel that is able to withstand the

forces imposed on it by a cave-in and protect workers who work within the structure. Shields can be

permanent structures or designed to be portable and be moved along as work progresses. Shields used

in trenches are referred to as trench shields or trench boxes. Steel shields should be designed in

accordance with AS 4744.

Asbestos It is well recognised that adverse health effects, including lung cancer and mesothelium, can arise from inhalation of airborne asbestos fibres. The risk of such disease increases as the degree of exposure to airborne

asbestos fibres increases. Asbestos-containing building materials have been used in the past in a large number of applications, especially

in the 1950s to mid-1970s. Consequently, many buildings contain asbestos products.

These products do not pose risk to health unless the material is disturbed, leading to the release of airborne asbestos fibres.

The Work Health and Safety Regulation 2011 establishes duties of building owners and other persons in possession of plant or buildings that contains or has asbestos on it.



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Anker Innovations, as part of its Work Health, Safety and Welfare Program is committed to the protection of

staff, clients and contractors from potentially hazardous substances. Anker Innovations has an ongoing program of asbestos management, that will continue (until as far as

reasonably practicable to do so) until all asbestos is eliminated from Anker Innovations occupied buildings.

Anker Innovations has developed this Management Policy to ensure that staff, clients and contractors are not exposed to airborne asbestos fibres, particularly during any maintenance or building work activities within our

properties and workplaces. Objective:

To prevent adverse health effects that may result from exposure to airborne asbestos fibres.

Policy

Anker Innovations recognises that the achievement of an asbestos-free working environment is a long-term

goal. Until this is achieved, we will provide:

Consultation

Ensure full and proper consultation at all stages of policy implementation, and any subsequent reviews that

are undertaken.

Information and Training

Ensure that all relevant maintenance staff and contractors are provided with information and training on the

health risks of asbestos and the operation of this Asbestos Policy.

Assessment and Register

Ensure that any assessment or potential health risks from asbestos-containing materials in the Anker

Innovations workplace is undertaken by competent personnel.

Develop and maintain an Asbestos Materials Register that documents the location, type and condition of any

asbestos-containing materials found to be present within our buildings.

This will include updating of the Register on an annual basis.

Control

Remove all asbestos-containing materials from Anker Innovations workplaces where the assessment

has deemed the asbestos materials to constitute a risk to health.

Label any known asbestos-containing materials and implement an appropriate Safe Work Procedure to

control any work that may lead to disturbance of these materials.

Where practicable to do so no further asbestos-containing materials will be purchased for use in any

Anker Innovations workplace.

Safe Work Procedures.

Safe Work Procedures

Develop, implement and regularly review SWPs including training and monitoring, for work undertaken by

Anker Innovations personnel and contractors, that has the potential for causing exposure to airborne asbestos

fibres.

Responsibilities

Managers and Supervisors

Managers and Supervisors are responsible for establishing, maintaining and continuously improving a pro-

active Asbestos Management System that includes the:



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preparation of an annually updated Asbestos Register of all Anker Innovations buildings and structures

containing asbestos products, in compliance with legislation

establishment of an asbestos management plan;

development and implementation of Safe Work Procedures to ensure that asbestos is handled in a

way to minimise the potential for release of asbestos fibres to atmosphere when working with or

around asbestos; and

appropriate procedures for the removal and disposal of asbestos contaminated material in accordance

with legislative requirements.

ensuring that any work in the building or on plant and equipment that may disturb asbestos is only

undertaken in strict accordance with the SWP’s, and legislative requirements.

ensuring that no further asbestos containing materials will be purchased for use in any Anker

Innovations workplace where practicable to do so.

implementing appropriate asbestos hazard control methods, including the use of qualified consultants

and licensed asbestos removal contractors.

ensuring that Anker Innovations maintenance staff and/or contractors who are required to undertake

work that may disturb asbestos (excluding asbestos removal) are trained in the use of SWP’s.

consulting with staff and/or health and safety representatives on OHSW matters and participating in

consultative forums designed to contribute to the improvement of workplace health and safety.

not placing

Workers

Workers are responsible for:

not placing themselves or others at risk of injury

reporting work methods that place themselves or others at risk

adhering strictly to the Asbestos Policy and legislative requirements.

notifying their supervisor immediately of any potential, or actual asbestos hazard.

not undertaking work that may disturb asbestos products unless authorised to do so in accordance

with the asbestos policy and legislative requirements.

Manual Tasks Specific training should be delivered to all workers regarding Manual Tasks. This is to be part of the induction

and training processes. This will cover human movement processes related to the construction industry, in order to train workers how to minimise injury. This training may be conducted internally or externally, but will

be aligned to the National Standard and Codes of Practice.

Manual handling forms a large component of all work. It includes lifting, pushing, pulling, carrying and

lowering. In all cases do not place yourself in a position of harm or danger, test the load first, know your

capabilities

Do not attempt to lift or carry materials that are too heavy, long, awkward or bulky for you to handle,

e.g. rubbish bags that are too heavy, you are advised to take smaller loads and where necessary get assistance,

Always use mechanical lifting or moving devices where they are available,

Do not stretch or overreach to obtain items or material,

Do not use your body weight to support a load,

When turning, turn you whole body, not just at the waist,

When carrying an object keep it as close to your body as possible,



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Avoid placing too many or too heavy items in containers or bags,

When using any equipment or carrying out any task, ensure your feet are in the correct position,

Observe safe lifting techniques, if you are unsure ask your supervisor.

Bullying and Occupational Violence Anker Innovations is committed to taking all practicable steps to ensure bullying and occupational violence does not occur.

Bullying is considered to be repeated, unreasonable behaviour directed toward an employee, or group of

employees, that creates a risk to health and safety. Occupational violence is considered to be any incident where a person is physically attacked or threatened in

the workplace. This policy is to be read in conjunction with the WHS Regulations, which states that any person engaged by this

organisation must: Behave honestly and with integrity

Act with care and diligence

Treat everyone with respect and courtesy and without harassment

Comply with any lawful direction given by someone in the organization that has the authority to give

the direction

Maintain confidentiality about all dealings in connection with members, clients and the organization

Use resources in a proper manner

Behave at all times in a manner that upholds the values, integrity and good reputation of Anker

Innovations



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14. Audits and Inspections

Audits Audits will be planned by Anker Innovations and conducted by persons holding ‘Internal Auditor’ qualification or higher.

The frequency of audits is outlined in the Planning and Actions Matrix table in section 15 of this IMS. The Managing Director or relevant Supervisor will participate in all audits.

Internal audits will be completed as per the Audit Record (Form AI-IMS-14A) and results discussed with all

staff at next toolbox meeting. This will include defining the scope of the audit prior to the initial contact with auditees.

The method of audit will be to contact the personnel being audited and arrange a time for an opening meeting, site review, document review, and closing meeting. Additional information or processes may be added as

required.

The audits will report on the effectiveness of the Anker Innovations SQE integrated management system, compliance with planned arrangements, and the implementation of the IMS by management. Major issues

identified at any audit will be raised and addressed using the Corrective Action process section of this IMS and be included into the monthly reporting and toolbox meeting processes.

Audits will be planned and carried out in accordance with the audit schedule.

Inspections

An inspection is an evaluation of the working practices of the relevant areas using a pre-defined checklist to guide the inspection. Regular inspections of the workplace will be completed and recorded on the Inspection Record (Form AI-IMS-14B), and will (wherever possible) include the workers in the area being inspected.

Inspections will be completed by various levels within the business, and used as a means to identify potential

hazards and address them according to the level of risk identified. Results will be used in the performance management processes to improve overall compliance within the business.

Minor issues identified will be addressed within the corrective action process outlined in the Inspection Record.

Major issues identified will be addressed using the Corrective Action process within this IMS.

Inspections will be completed as per the planning and implementation section of this IMS.



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15. Planning and Implementation The required processes to be carried out to ensure this IMS is adequately implemented are documented in the Actions Matrix. Anker Innovations will print the Actions Matrix and display this on the Notice Board. Every

quarter the Managing Director will check the Actions Matrix to ensure all required processes and inspections have been completed. The management system will also be checked for implementation at the Quarterly

Review, Annual Review, Scheduled Inspections and Audits as outlined in the previous section of this IMS.

Actions Matrix

All SQE actions to be completed are outlined in the Action Matrix below:

ACTION FREQUENCY RESPONSIBILITY RECORD

Complete

Toolbox Meeting

Once a month Managing Director

Site Supervisors

Toolbox Meeting

Record

Complete Site Inspections Once a month Managing Director

Site Supervisors

Inspection Record

Complete Emergency Drill Annually Managing Director Toolbox Meeting Record

Electrical Testing Every three months for

onsite Every twelve

months for office

Managing Director Site Supervisors

Electrical Register

Complete Internal Audit January, July Consultant Audit Report

Conduct Quarterly Review March, June, September,

December

Managing Director Quarterly Review Report

Conduct Annual Review January Managing Director Annual Review

Report

Undertake AS 4801, 9001 & 14001 Audit

TBA Managing Director, (TBA) External

Inductions As required for all

new employees prior to starting

work

Managing Director First Day Induction

Checklist

Corrective Action Report As required Managing Director Site Supervisors

Corrective Action Report



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16. Incident Reporting, Recording and Investigation

Internal Reporting & Recording All incidents, which include events that could have injured a person or damaged property, will be reported to

the Managing Director or Site Supervisor with serious events recorded on the Incident and Investigation Record (Form AI-IMS-16A). This applies to actual injuries and potential near miss incidents. Further investigation will

then take place, with third party professional investigators engaged where deemed appropriate by the Managing Director.

The incident will then be recorded on the Incident Register (Form AI-IMS-16B) for review in the

management review and worker toolbox talks. Minor first aid injuries will be recorded directly onto the Incident Register and reviewed in the management

review and worker toolbox talks.

The Injury/Incident Report is to be completed by the worker or the immediate supervisor within 24 hours of the injury or incident.

Reporting Serious Events This section is established in accordance with the Work Safety Act 2011 and Work Safety Regulations 2011.

If a reportable event occurs, the Managing Director will notify the relevant insurance companies and either WorkSafe (ACT) or WorkCover (NSW) via telephone as soon as is reasonably practicable or after becoming

aware of the incident or absence. Formal reports will then be compiled.

A Notifiable incident is: There are three types of notifiable incidents, relating to:

1. the death of a person 2. a serious injury or illness of a person

3. a dangerous incident.

A Serious injury or illness is: It means an injury or illness requiring the person to have:

4. immediate treatment as an in-patient in a hospital; or

5. immediate treatment for:

the amputation of any part of their body

a serious head injury

a serious eye injury

a serious burn

the separation of their skin from underlying tissue (such as degloving or scalping)

a spinal injury

the loss of a bodily function

serious lacerations; or

medical treatment within 48 hours of exposure to a substance.

It is important to note that the treatment under (4) and (5) does not have to be as an in-patient in a hospital.

A Dangerous incident is: The Work Health and Safety Act 2011 defines a 'dangerous incident' as a workplace incident that exposes a

worker (or any other person) to a serious risk to their health or safety, emanating from an immediate or imminent exposure to:

an uncontrolled escape, spillage or leakage of a substance, or

an uncontrolled implosion, explosion or fire, or

an uncontrolled escape of gas or steam, or

an uncontrolled escape of a pressurised substance, or

electric shock, or



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the fall or release from a height of any plant, substance or thing; or

the collapse, overturning, failure or malfunction of or damage to any plant that must be authorised for

use, or

the collapse/partial collapse of a structure, or

the collapse or failure of an excavation or of any shoring supporting an excavation; or

the inrush of water, mud or gas in workings, an underground excavation or tunnel, or

the interruption of the main system of ventilation in an underground excavation or tunnel.

Investigation The Managing Director or Site Supervisor will investigate all incidents to attempt to prevent possible

reoccurrence. The Managing Director may request the assistance of external parties to complete the investigation.

The objective of the investigation is to:

Identify the factor(s) that led to the hazard, injury, illness, incident or other system failure;

Recommend appropriate corrective actions to be taken; and

Prompt a review of company processes/procedures and work instructions/SWMS where required.

Outcomes of the investigation will be documented on the Injury/Incident Report (Form AI-IMS-16A). Any corrective actions relating to the investigation will be raised using the Corrective Action process outlined in this

IMS.

The workforce will be consulted using the Toolbox Talk process before finalising any corrective actions.

Critical Incident Management A critical incident is an incident that has the potential to halt the operations of Anker Innovations. Examples of potential critical incidents could be (but not limited to) major injury to anyone, fire or explosion, mass loss of

workers. The process for managing critical incidents generally comes after the emergency planning processes have been

completed, and are required to be adaptive to the situation.

Once emergency processes have been completed, critical incidents can be managed in the following steps:

1. Isolate the affected parties into a quiet relaxed environment with adequate amenities, food, and water (if required);

2. Allocate a company representative to manage the affected parties, the media, external agencies such

as WorkSafe, WorkCover or the Police, and other required persons; 3. Continue to update all parties regarding the status of the situation;

4. Source relevant counselling for affected parties; 5. Provide ongoing support and enact workers compensation requirements;

6. Conduct a formal debrief using the Toolbox Talk record.



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17. Corrective Action and Non-Conformance Corrective actions resulting from incidents, audits, and major corrective actions from inspections will be raised using the Corrective Action Request (CAR) (Form AI-IMS-17A). This will be completed by the

worker involved, the line manager, and reviewed by the Managing Director or delegate. All corrective actions will be entered onto the Corrective Actions Register (Form AI-IMS-17B), which will be reviewed at the

management review meetings to ensure the actions are being completed and the CAR’s closed out. Corrective and preventative action will be taken whenever there is:

A significant hazard or aspect has been pro-actively identified. This can be identified as a result of

an inspection, audit, or hazard report.

An incident has occurred. It is the objective of Anker Innovations to report and manage incidents

before they become injuries or damage in an effort to be pro-active; A product is identified as non-conforming;

A significant issue raised by workers, clients / customers or members of the public.

As per the framework outlined in the CAR, corrective actions must consider time of day, conditions, nature of

the issue and other influencing factors. The CAR must also identify actions to be taken to prevent re-occurrence of the issue or incident.

The person responsible for completing the CAR must allocate reasonable timeframes for action in

accordance with the judgment of a competent person. All corrective actions must receive formal acceptance and sign-off from workers, and the Managing Director

Investigation of Non-Conformance Upon receipt of a completed CAR, the Managing Director will assess the severity of the issue and identify the

factors that led to the NC. The Managing Director will promptly review relevant procedures and proceed with the Corrective Action Process.

Corrective Action Process Minor NC’s that can be rectified using company procedures will be handled in accordance with those instructions, and this will be done in consultation with the Managing Director or Supervisor. For Major NC’s,

the Managing Director or Supervisor shall put in place strategies to address the issue, and this will be done in consultation with the Workers.

Responsibility for addressing the corrective action will be allocated and a specified target completion date

will be decided and recorded on the CAR.

Management Involvement Significant NC’s will be discussed at Quarterly Management Meetings and lessons learnt are communicated to the workers via Tool Box Talk meeting. The impact and effectiveness of the corrective actions and

company trends will be reviewed during the annual Management Review. All CARs raised must be recorded on the CAR Register. This will be reviewed in the Annual Review to ensure

all CARs have been appropriately closed.



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18. Workers Compensation and Rehabilitation Anker Innovations maintains a current workers compensation policy. The Summary Notice For Display will be displayed as required by the legislation. Anker Innovations will adopt the processes outlined within the

Injury Management Policy and Summary Notice for Display as its return to work strategy. This includes the appointment of Return-To-Work coordinators and providing rehabilitation to ensure an early and safe return

to work. Anker Innovations acknowledges that flexibility and equity are required in determining return to work duties and return to work plans.

Workplace Rehabilitation Process

Staff are responsible for obtaining appropriate medical treatment for an injury. For work-related injuries, staff must get a Workers’ Compensation Medical Certificate from their Treating Medical Practitioner. Staff

must immediately report all injuries to the Supervisor. For work-related injuries, staff must complete an Injury, Illness and Incident Report form. Staff must actively participate in Workplace Rehabilitation plans

and return to work duties.

Depending on the work-related injury, compensatory benefits payable by WorkCover may include weekly compensation payments, medical, hospital and rehabilitation costs, reasonable travel expenses and lump sum payment for permanent impairment. Compensation is not payable for damage to clothing, jewellery or

vehicles.

To apply for workers’ compensation, a staff member completes an Application for Compensation form, a Tax

File Declaration form (for any time off work) and obtains a Workers’ Compensation Medical Certificate. All WorkCover forms are available from HR or directly from WorkCover.



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19. Emergency Planning and Readiness

This procedure and the Emergency Management Plan forms part of the IMS and manages all foreseeable emergencies in order to ensure emergency processes are adequately undertaken. The Emergency Management Plan must be communicated to all workers, available at site, and reviewed during the Annual

Review process

Company and Site Specific Induction The site specific inductions are to include:

reference to all potential emergency situations

name of the site emergency controller

reference to the standard emergency response plans

information regarding hazardous substances

Display of Emergency Information The following information is to be displayed at prominent locations at site premises:

emergency reporting instructions

emergency muster point location

emergency personnel and equipment

Emergency Situations and Action Planning Anker Innovations will develop emergency action plans based on the specific work activities undertaken.

Emergency planning will be documented in the following ways:

Defined processes within SWMS or procedures applicable to the works

Detailed emergency plans/procedures developed including specific emergency plans as required by

law e.g. works in a confined space, electric shock etc.

All planning must include documentation of the:

Nomination of the site location and the emergency personnel;

Contact numbers for all personnel and emergency organisations;

Detail of the type of potential emergencies and management protocols,

Identification of Emergency Equipment and Evacuation Point on the site plan

The following situations must be considered within the Emergency Management Plan as a minimum when

evaluating the potential emergencies applicable to the works undertaken:

Fire & Explosion

Plant Failure

Flooding

Electric Shock

Isolated Worker Incident

Structural Collapse

Serious Injury or Fatality

Drills will be regularly carried out (annually) by persons with allocated emergency responsibilities in order to

evaluate the effectiveness of the emergency plan.

First Aid Requirements Anker Innovations will evaluate each site to determine the relevant first aid requirements in accordance with the Code of Practice for First Aid in the Workplace. This will include (but not limited to) assessment of:

The type and scope of work

The number of workers at the workplace & the number of potential casualties

The substances, plant and equipment used

The distance to medical facilities



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The type of first aiders and first aid equipment required

The potential for burns and injuries related to electrical contact

Evacuation of Office and Workshop Anker Innovations will develop a specific evacuation plan and post this around the office and Workshop areas.

The Anker Innovations office and workshop is protected by a fire and smoke system. The Emergency

Controller will alert personnel in both the office and workshop to potential fire and manage the evacuation process. The process for the office is to evacuate immediately upon hearing the evacuation alert tone to the

nominated assembly point. The Emergency Controller will assume control of the emergency until the emergency services arrive.

Evacuation of Site Evacuation of site will be in accordance with the site specific emergency plan. Evacuation will be completed

as per the Emergency Management Plan requirements, which will be communicated at the induction to site

The Emergency Controller will assume control will take control of the emergency until the emergency services arrive

Communication During Emergencies Communication in emergency situations is crucial. All staff and members must follow the instructions of the

Emergency Services or Emergency Controller and must evacuate to the assembly point as quickly as possible only when directed. All staff and members must remain at the assembly point until direct instruction from

the Emergency Services or Emergency Controller. In the event of an emergency, the Managing Director will

carry out all external communications to Insurance agents, media, EPA and WorkCover NSW. In all cases the first call should be to emergency services. The second call should be made to the Manager

who will in turn contact the Managing Director.

Availability, Suitability and Use of Emergency Equipment Emergency equipment will be assessed against the nominated emergency situations, readily available, continually inspected during Anker Innovations inspection regimes, and nominated in the emergency plans

relevant to the workplace. Fire extinguishers and fire containment equipment will be located as per the relevant standards. The fire

equipment will be located so that it is accessible at all points where a potential fire may occur. This will be determined by the competent emergency personnel completing the emergency planning.

Fire equipment must be entered into the Plant and Equipment Register, checked by a competent person and

tagged every 6 months in accordance with AS 1851. All fire equipment held by Anker Innovations will be registered to ensure it remains in a serviceable condition.



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APPENDIX A:

Forms, Checklists, Reports and Registers



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Form: (AI-IMS-5A) Quarterly Review Report

MONTH & YEAR

NAME OF MANAGEMENT REPRESENTATIVE

WORKS UNDERTAKEN IN THE MONTH

ITEM / ACTIVITY TARGET ACTUAL

HOURS WORKED

TRAINING COMPLETED

INCIDENTS

LOST TIME INJURIES

FIRST AID INJURIES

PREVIOUS TOOLBOX MEETINGS

RESULTS OF AUDITS AND INSPECTIONS

HAZARDS AND NON-CONFORMANCES

CORRECTIVE ACTIONS

RECTIFICATION WORKS

CUSTOMER COMPLAINTS

NUMBER OF WORKING DAYS ABSENT

PROGRAMMING / WORKS / SUPPLIER COMMENTS:

ADDITIONAL MATTERS:

APPROVED AS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE:

NAME: SIGN: DATE:



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Form: (AI-IMS-5B) Annual Review Report

YES NO

POLICY

Reviewed yearly

Have the objectives changed

Are workers involved with the review

Have audits been conducted yearly

HAZARD IDENTIFICATION

Hazard identification complete

Reviews undertaken when required (timetable)

Responsibilities signed off

Controls developed and implemented

Monitoring (personal and environmental) undertaken

PPE available and used

Hazard training recorded

TRAINING

Induction training completed for new workers

Training completed as scheduled

Evidence that competency achieved

Information available to staff

INCIDENTS

All incidents recorded

Investigations completed

Recommendations for improvements implemented

Incidents collated and reported to management

WORKER PARTICIPATION

Meeting minutes maintained

Recommended for improvements implemented

EMERGENCY PLANNING

Evacuation drill held every 6 months

Drill records maintained

Training sessions are recorded

PLANT EQUIPMENT

Maintenance records kept

Comments:

SIGNED AND DATED

………………………………….



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Form: (AI-IMS-7A) Legal Register

DOCUMENT DATE REVIEWED BY REVIEWED

LEGISLATION

ACT Work Health and Safety Act (ACT) 2011 Paul Hands 4/04/2016

ACT Work Health and Safety Regulations (ACT) 2011 Paul Hands 4/04/2016

ACT Work Health and Safety Act (NSW) 2011 Paul Hands 4/04/2016

ACT Work Health and Safety Regulations (NSW) 2011 Paul Hands 4/04/2016

ACT Environmental Protection Act 1997 Paul Hands 4/04/2016

ACT Waste Minimisation Act 2001 Paul Hands 4/04/2016

ACT Waste Minimisation Regulations 2001 Paul Hands 4/04/2016

ACT Dangerous Substances Act 2004 Paul Hands 4/04/2016

ACT Dangerous Substances Regs 2004 Paul Hands 4/04/2016

ACT Workers Compensation Act 1951 Paul Hands 4/04/2016

ACT Workers Compensation Regs 2002 Paul Hands 4/04/2016

NSW Workers Compensation (Dust Diseases) Regulations 2003 Paul Hands 4/04/2016

CODES OF PRACTICE

ACT First Aid in the Workplace COP 2015 Paul Hands 4/04/2016

ACT COP WHS Consultation, Co-Operation and Co-Ordination 2011 Paul Hands 4/04/2016

ACT COP Managing Electrical Risks in the Work Place 2015 Paul Hands 4/04/2016

ACT COP Managing Work Environment and Facilities 2011 Paul Hands 4/04/2016

National COP Managing Risks of Hazardous Chemicals in the Work Place

2012 Paul Hands 4/04/2016

ACT How To Manage Work Health and Safety Risks 2011 Paul Hands 4/04/2016

ACT COP Hazardous Manual Tasks 2011 Paul Hands 4/04/2016

National COP Work in the Vicinity of Overhead and Underground Electrical Services

2012 Paul Hands 4/04/2016

ACT COP Managing Risks of Plant in the Workplace 2012 Paul Hands 4/04/2016

ACT COP Managing Risks of Falls at Workplaces 2015 Paul Hands 4/04/2016

National COP Industrial Lift Trucks 2012 Paul Hands 4/04/2016

National COP Cranes 2012 Paul Hands 4/04/2016

ACT COP Construction Work 2012 Paul Hands 4/04/2016

National COP for the prevention of musculoskeletal disorders from performing manual tasks at work

2010 Paul Hands 4/04/2016

ACT COP Managing Noise and Preventing Hearing loss at

Work

2011 Paul Hands 4/04/2016

National Code of Practice for the Control of Workplace

Substances

1994 Paul Hands 4/04/2016

STANDARDS

National Standard for Plant 1994 Paul Hands 4/04/2016

National Standard for Manual Tasks 2010 Paul Hands 4/04/2016

National Standard for Construction 2005 Paul Hands 4/04/2016

AS 1319 – Safety Signs for the Occupational Environment 1994 Paul Hands 4/04/2016

AS 1742.3 – Part 3 Traffic Control for Works on Roads 2003 Paul Hands 4/04/2016



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DOCUMENT DATE REVIEWED BY REVIEWED

AS 1891.4 – industrial Fall Arrest Systems and Devices –

Selection, Use and Maintenance

2009 Paul Hands 4/04/2016

AS 1892.5 – Portable Ladders 2000 Paul Hands 4/04/2016

AS/NZS 3760 – In-Service Safety Inspection and Testing Paul Hands 4/04/2016

AS/NZS 4801 – OHS Management Systems 2001 Paul Hands 4/04/2016

AS/NZS ISO 9001 – Quality Management Systems 2008 Paul Hands 4/04/2016

AS/NZS ISO 14001 – Environmental Management Systems 2004 Paul Hands 4/04/2016

AS/NZS ISO 31000 – Risk Management 2009 Paul Hands 4/04/2016



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Form: (AI-IMS-8A) First Day Induction Checklist

The following items must be discussed during the induction of each employee. This agenda is to be attached behind

the Induction Record (Form AI-IMS-8B) and filed in the employee file.

EMPLOYEE NAME:

TICK AS

COMPLETED

DISCUSSION ITEM INITIALED BY

EMPLOYEE

Item # 1 Clothing & Footwear

No loose clothing

Neat and tidy appearance

High Visibility

Safety footwear

Item # 2 Quality, Safety and Environmental Management Plan

Duty of Care to act safely and follow procedures

No drugs or alcohol

QSE Policy, Alcohol and Other Drugs Policy

Item # 3 Disciplinary Procedure

3 strike rule

Instant dismissal for serious life threatening breach

Item # 4 Competency & Licenses

Training provided in this induction

Do not undertake tasks you’re not competent to do

Item # 5 Consultation processes

Toolbox Meetings used to consult with SQE issues

Items can be raised at any time with Managing Director or Supervisor

Item # 6 Company and Site Documents

Review SQE document requirements on site

This is the method for communication in addition to the Toolbox Meetings

Item # 7 Hazard Reporting

Report all hazards immediately to Managing Director or Supervisor

All issues found to be discussed with Managing Director or Supervisor

Item # 8 Visitors

All visitors must be supervised at all times

Item # 9 Personal Protective Equipment (PPE)

Correctly using PPE provided

Clothing

Other PPE requirements as set out in safety documentation

Item # 10 Operational Procedures

Customer Property

Housekeeping

Noise

Vehicles and pre-start checks

Hazardous Substances and Dangerous Goods

Plant and Equipment Testing and Calibration

Manual Handling



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Hot Works

Isolating Procedure

Item # 11 Major Hazards and Aspects

Item # 12 Defective Equipment

Removal from service

Report to your supervisor

Item # 13 Corrective and Preventative Action – Process to correct issues identified

Item # 14 Reporting Incidents Immediately –

All incidents to be reported to the Managing Director or Supervisor

Item # 15 Emergency Management

Evacuation points

View Emergency Management Plan

Item # 16 Dogs and Animals

Are not allowed at work or onsite

Item # 17 Client and Public

Be courteous at all times when interacting with clients and the public. Remember you are representing the business Anker Innovations

Item # 18 Employer Expectations

Come to work in a fit state at all times

Abide by the business policies, procedures and rules at all times

Wear PPE correctly and don’t misuse

Do not operate machinery and plant if you are not licensed or competent to do so

Report all incidents and near misses to your supervisor

Report new hazards immediately to your supervisor



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Form: (AI-IMS-8B) Induction Record

PART A – EMPLOYEE DETAILS

EMPLOYEE NAME:

ADDRESS:

PHONE NUMBER: MOBILE: HOME:

NEXT OF KIN: PHONE:

PRE-EXISTING OR OTHER

MEDICAL CONDITIONS

LICENSES (ATTACH COPIES):

QUALIFICATIONS:

CLOTHING PROVIDED:

PPE PROVIDED:

PART B - ACKNOWLEDGEMENT

1. I have been inducted into the Safety, Quality and Environmental Management System (IMS) for Anker

Innovations, including all the items in the First Day Induction Checklist (Form IA-IMS-8A)

2. I have received task and company specific induction training and am confident that I can fulfill my role within Anker Innovations

3. I will comply with responsibilities under the IMS and the Act, including working safely and not endangering

the health and welfare of any other person

4. I am medically fit to perform the role outlined to me by Anker Innovations

SIGNED: DATE:



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Form: (AI-IMS-8C) Training Register

NAME COMPANY

INDUCTION

WHITE CARD ASBESTOS

AWARENESS

HIGH RISK

WORK LICENSES

OTHER: OTHER:

KEY - Completed O – Optional M-Mandatory



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Form: (AI-IMS-8D) Training Attendance Record Training Course: _________________________________________________

Trainer: ________________________________________________________

Description of Course (or attach copy of training course) _______________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Date: ___________________________________________________________

Trainer’s Signature: ______________________________________________

Attendees Name Signature



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Form: (AI-IMS-9A) Statement of Consultation After consultation with Anker Innovations workers, the agreed framework for WH&S consultation and communication at the workplace is as follows:

HAZARD REPORTING If there are any urgent issues of identified, the person who identifies the issue is to bring it to the attention of the

Managing Director or Supervisor immediately.

CONSULTATION ARRANGEMENTS Toolbox Meetings will be the primary means of consultation within Anker Innovations and the workforce. To ensure

this is a two-way consultation process, Anker Innovations will organise and conduct a Toolbox meeting on a regular basis as per the Integrated Management System.

During the Toolbox Meetings, the Toolbox Meeting record will be completed including the pro-forma agenda and preferably one targeted item for discussion based on business, communication and provision of employee information.

Workers that attend this meeting are encouraged to bring to the meeting WHS issues from their respective work areas

for discussion.

Feedback from workers and worksites will be forwarded to the Managing Director. This will then be discussed by

management and actioned as necessary.

These are supported by an open-door policy in Anker Innovations where any worker can approach management as

required to discuss any issues without fear of judgement or criticism.

Inductions: All business and site inductions will include communication of this statement, so that workers have the ability to agree to this arrangement or request alternative methods as per the WHS Act should they wish to do so.

Notice Boards: Each workplace will establish a Notice Board accessible by all employees. This will be used to communicate relevant information such as Toolbox Meeting records, Safety Alerts, Inspection Records and other

information relevant to Anker Innovations employees and workers on the site.

Safety Alerts: Will be raised or identified by management in an effort to quickly communicate workplace specific incidents, hazards or issues across the business. These will be placed on the Notice Board and communicated into the

next Toolbox Meeting. Urgent issues may require a special Toolbox Meeting for the worksites affected.

REVIEW OF ARRANGEMENTS

This agreement will be reviewed at least annually, or where an employee request review of the processes undertaken, or where a Health and Safety Representative or WHS Committee is requested.

Initial review and discussion will be held to determine the actual arrangements and establishment, and recorded using

the Toolbox Meeting record.

Consultation Toolbox and Sign On (All Workers)

In signing this Statement of Consultation, I confirm that I agree to the consultation arrangements for the business and I agree that I will perform my works in accordance with the Policies, Procedures, SWMS or Safe System of

Work provided by Anker Innovations and the applicable legislation.

Name: Sign: Date: Name: Sign: Date:



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Form: (AI-IMS-9B) Toolbox Record

Time & date meeting commenced:

Time meeting concluded:

Attendees

Chairperson:

Agenda Items

1. Outstanding issues from previous meeting

2. New hazards

3. New incidences/injuries

4. (insert relevant agenda item)



Corrective Action

Action by

Action Completed

Sign Off Date



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Form: (AI-IMS-10B) Risk Assessment Form

RISK ASSESSMENT FORM

Worksite:

Assessment No: Assessment Date: / / Review Date: / /

What is being assessed? Describe the item, task, process, work arrangement: _________________________________________________________________________________________

_________________________________________________________________________________________________ _________________________________________________________________________________________________

Step 1 - Form a team of assessors. Decide who else should be consulted.

Assessor(s):

Others consulted: (eg elected health and safety representative, other personnel exposed to risks)

Step 2 - Identify the hazards associated with the thing or situation being assessed

Hazards: Potential to cause harm to people, property or the environment. Tick the applicable hazards

General Work Environment Health and Security Plant and equipment

Restricted access or egress Food Vehicles

Confined spaces Poisoning or contamination Mobile and fixed plant

Air-conditioning (thermal

comfort)

Intoxication Powered equipment

Air quality Dehydration Non-powered equipment

Lighting Violence Elevated Work Platforms

Noise (discomfort) Working alone or in isolation Pressure vessel

Outdoors (sun exposure) Working in remote areas Laser (Class 2 or above)

Uneven walking surfaces Bites / Stings Traffic control

Working at height Electrical

Crowds/Public Chemical Vibration

Hazardous chemicals Moving parts

Ergonomic/manual handling Explosives Acoustic / Noise

Workstation set up Engineered nanomaterials

Poor posture Gas cylinders Temperature / Weather

effects

Lifting / Carrying Heat

Pushing / Pulling Radiation Cold

Reaching/overstretching Ionising radiation Rain / Flood

Repetitive movement Ultraviolet (UV) radiation Wind

Bending Radiofrequency/microwave In or on water

Eye strain Infrared radiation Pressure (Diving / Altitude)

Lightning

Work design and management Biological Smoke

Fatigue Microbiological

Workload Animal tissue / Fluids OTHER

Mental stress Human tissue / Fluids

Company change Allergenic

Work violence or bullying Other Biological



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Inexperienced or new personnel

List the hazards identified from above

1. 6.

2. 7.

3. 8.

4. 9.

5. 10.

Any specific circumstances (describe):

Persons at risk (list):

Any relevant regulation, code, standard or guideline (list):

Step 3 – Risk Assessment

Step 4 – Risk controls

For each identified hazard rate the risk using the Risk Rating Matrix.

Detail controls measures required to address the risks applying the Hierarchy of Controls

Controls to be considered from the following hierarchy of control 1. Elimination (is it necessary?)

2. Substitution 3. Isolation (restrict access)

4. Engineering (guarding, redesign)

5. Administration (training. SWMS’s,)

6. Personal Protective Equipment (PPE) (eg gloves, leather apron, coveralls, respirator)

Identified Hazards

Exposure

Risk assessment Risk

Rating

Required Controls Controls

Implemented Consequences Likelihood

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Is the risk? (Tick one)

Adequately controlled. No further action required - Sign off form as completed.

Inadequately controlled. Further Action/Investigation required. Continue with Step 5.

Step 5 – Implementation Plan (for controls not already in place)

Control Option Resources Person(s) responsible

Proposed implementation

date

Step 6 – Comments and endorsements

Name: Signature: Date:

Assessment Approval: (eg PCBU, Director, WHS Manager)

I am satisfied that the risks are not significant and/or adequately controlled and that resources required will be provided.

Name: Signature: Date:

Position Title:



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Form: (AI-IMS-13B) Plant and Equipment Identification Register All inspection and maintenance records will as a minimum standard comply with the Manufacturers recommendations or relevant Australian Standards

where appropriate.

ID # Item / Description Purpose Compulsory inspection Service inspection Recorded on Maintenance register

1 Honda Generator, 5kva Serial number 843 748 03MP

Remote power source Electrical test and tag Monthly by appropriate person

Monthly by maintenance staff

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No



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Form: (AI-IMS-13C) Electrical Equipment Register

ITEM

NO. TEST DATE ITEM DESCRIPTION SERIAL NUMBER TESTING PERSON &

QUALIFICATION TEST RESULT NEXT TEST DATE DUE



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Form: (AI-IMS-13D) Ladder Inspection Checklist

Ladders should NEVER be used by untrained staff or contractors where a person can fall more 2 metres or more.

here is a risk of a person falling 2 metres or more: (QUALIFIED TRADEPERSONS ONLY) Damaged Ladders should be destroyed or removed from the site.

YES NO N/A COMMENT

Is there a risk of a person falling 2 metres or more? (Qualified trade persons only)

Is the person using the ladder an appropriately trained tradesperson?

Are there emergency procedures and First Aid

provisions available prior to undertaking the task?

Is there a Job Safety Analysis (JSA) or Safe Work

Method Statement (SWMS)?

Is the ladder an industrially rated ladder that is compliant with AS/NZS 1892?

Has the ladder been inspected before use?

Purchasing of ladders Note: Ladders should be purchased with the following

considerations:

YES NO N/A COMMENT

Sufficient weight bearing capacity for people using the

ladder?

Fibreglass ladders if there is a risk of electrocution?

Are the steps on the ladder of an appropriate width, strength and depth?

Inspection of ladders before use each time Note: Damaged or inappropriate ladder should be

destroyed or removed from the site ASAP.

YES NO N/A COMMENT

Missing, damaged or worn anti-slip feet on ladders

(essential for good grip)?

Stones, grease, dirt, etc., stuck in the ladder feet

preventing the feet from directly contacting the

ground?

Mud, grease or oil either on the rungs or the stiles

(the sides) making them slippery?

Cracks in the rungs or stiles of the ladder?

Missing, broken or weakened rungs?

Missing or damaged tie rods?

Cracked or damaged welds and missing or loose

screws, fasteners or rivets?



Management System





Inspection of ladders before use each time

Note: Damaged or inappropriate ladder should be


YES NO N/A COMMENT

Unauthorised repairs?

Damaged or inappropriate ladder should be destroyed

or removed from the site ASAP?

Setting up ladders Ladders should be set up on clean, level, firm footing

and free from anything that may cause the ladder to

slip such as slippery surfaces, wet areas, moss, loose bricks, etc. Make sure the ladder is high enough and

NEVER stand a ladder on boxes, bricks, tables, chairs, etc., to gain extra height.

YES NO N/A COMMENT

If the ladder tips over, can someone fall onto rocks,

broken bricks, glass, spikes, sharp objects or corners, posts, etc.?

Poor weather such high wind, rain, snow, ice, or hail?

Metal or metal-reinforced ladder when working on live electrical installations or where the ladder is within 6 m

of an overhead power line?

Is the ladder set up in driveways, windows and doorways, where a person or vehicle could hit it?

Is the ladder near the edge of an open floor, a hole or

on scaffolding to gain extra height?

Is the ladder set up near the edge of an open floor, a

hole or on scaffolding to gain extra height?

Setting up Extension Ladders For stability, extension ladders should be erected at an

angle of 75° or the 1 in 4 rule (1 unit out for every 4 units up).

YES NO N/A COMMENT

Is the extension ladder set up at an angle of 75° or

the 1 in 4 rule (1 unit out for every 4 units up)?

Does the ladder extend at least 1 m (or three rungs) above where you will be working?

Is the top of the ladder placed against a fragile surface such as plastic guttering or glazing as this might give

way?

Will you need to stand on the top three rungs of the ladder?

Is the ladder set up on a sloping surface especially if

the surface is wet?

Setting up Stepladders YES NO N/A COMMENT

Are all four feet being in contact with the ground?

Is the stepladder positioned with the rungs facing the

work activity and not side-on.

Do NOT use the top two steps of a stepladder unless it

has a suitable handrail.

Safe working practices when using ladders The following safe work practices will be used when

using a step or extension ladder:

YES NO N/A COMMENT

Face the ladder when climbing up and down.



Management System





Inspection of ladders before use each time

Note: Damaged or inappropriate ladder should be


YES NO N/A COMMENT

Use both hands to grip the ladder whenever possible.

Go up or down one rung one at a time and do not

rush.

Try to maintain three points of contact at all times

(e.g. both feet and one hand).

Make sure the lighting is adequate for the task.

Wear sensible footwear - avoid thongs, slippers, high

heels, dangling laces, damaged or slippery shoes, etc.

Wear clothing that will not get caught and avoid jewellery that can get caught.

Watch where you place your feet when working as

many people fall when nearing the bottom.

Keep one hand free to grip the ladder if you are

carrying an item up or down.

Make sure your vision is NOT restricted by goggles, face shields, respirators, etc., or reflective glare off

surfaces.

Do NOT do strenuous work - only do light-duty, short duration work which has been approved by a

responsible person.

Do NOT use ladders if you have a medical condition, or are under the influence of drugs or alcohol or

medication.

Do NOT use metal ladders that will conduct electricity when working on or close to electrical equipment that

is live or may become live. (Use fibreglass ladders instead)

Do NOT carry heavy or awkward shaped objects on a

ladder.

Do NOT overreach and keep your belt buckle (navel)

inside the stiles and both feet on the rung.

Do NOT use any power (air, hydraulic, electric or battery) tool designed for two hands or one which may

require the operator to brace against the torque from

the tool.

Do NOT carry out hot work such as arc welding or oxy

cutting.

Do NOT use hand tools such as axes, crowbars or pinch bars which may cause the user to overbalance or

fall from the ladder

Do NOT work above other people

Do NOT allow 2 or more people to be on the ladder at

the same time.

Do NOT throw things from ladders.

Do NOT use when heavy rain, dew, extreme heat or

cold or wind are present.



Management System





Safe working practices when using an extension ladder

The following safe work practices will be used when

using an extension ladder:

YES NO N/A COMMENT

Where possible tie a ladder to prevent it from slipping

at the top, the bottom or both, making sure both stiles are tied.

Never tie a ladder by its rungs.

Do NOT stand on a rung closer than 900mm to the top

of a single or extension ladder or stand higher than the second tread below the top plate of any

stepladder.

Hold on with both hands when climbing up & down.

Safe working practices when using stepladders

The following safe work practices will be used when using a step or extension ladder:

YES NO N/A COMMENT

Fully open the legs before use.

Always make sure you have an available handhold. This means having a suitable handrail or not working

off the top two or three rungs, depending on the design of the stepladder.

Avoid working side-on from a stepladder, especially

when applying force.

Do NOT use stepladders to access other levels, such as a roof, as they can become unstable when you step on

or off them.

Storage of ladders

Note: Ladders need to be stored appropriately. YES NO N/A COMMENT

Horizontally on hooks at waist height in a secure area when not being used.

Securely to prevent unauthorised use and damage.



Management System





Form: (AI-IMS-13E) Hazardous Substances Register

NUMBER PRODUCT NAME PRIMARY USE DATE OF SDS (MUST BE LESS

THAN 5 YEARS OLD) APPROXIMATE

QUANTITY HELD AREA TO BE STORED



Management System





Form: (AI-IMS-13F) Vehicle Inspection Checklist Registration No: Description:

Location:

Registration expiry date: / / Current odometer reading km

Date of last service: / / Odometer reading last service km

Date next service due: / / Odometer reading next service due km

General condition/comments:

VEHICLE / PLANT CHECKS CHECKED ACTION REQUIRED ACTION

COMPLETED

Engine oil

Transmission oil

Radiator water level (when cold)

Windscreen water reservoir

Tyre pressure & condition

Wheel nuts in place and secure

Tow ball and Chains

Driving lights

Brake lights

Indicators

Warning lights

Reversing lights

Brakes working

Hand brake

Windscreen wipers/washers

Fire extinguisher tested < 6mths ago

Seat belts

Vehicle clean & tidy

First Aid Kit

Spill kit

Driver / Operators name:

Driver / Operators signature: Date:



Management System





Form: (AI-IMS-13H) Hot Works Permit

Project Name: Project Number:

Project Location:

Date:

Permit Number Name Company Date from Date to

Note - Each Hot works permit issued is valid for a maximum period of 1 week. Works being carried out:

Areas where works are being carried out:

Checklist:

Item Yes No Solution

Is there a fire extinguisher nearby

Is the area safe to carry out hot works

Is an Isolation required

Is there any flammable material in the area

Is the appropriate PPE been worn

Does the area need to be barricaded

Anker Innovations Signed Out: Date:

Contractor Signed Out:

Date:

Anker Innovations Signed in:

Date:

Contractor Signed in:

Date:



Management System





Form: (AI-IMS-14A) Audit Report

AUDIT SCOPE

AUDITOR

PERSONNEL AUDITED

FINDING DEFINITIONS

A – ACCEPTABLE O – OPPORTUNITY FOR IMPROVEMENT

D – DEFICIENCY (RAISE CAR) NA – NOT APPLICABLE

IMS SECTIONS

SECTION

# FINDING COMMENTS

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

Other

Other

Other

SUMMARY



Management System





OPPORTUNITIES FOR IMPROVEMENT

DUE DATE:

DUE DATE:

DUE DATE:

DUE DATE:

CORRECTIVE ACTIONS TO BE RAISED

ITEM # ISSUE IDENTIFIED ACTION DATE

AUDIT SIGN-OFF

NAME: SIGNATURE:

MANAGING DIRECTOR

NAME: SIGNATURE:



Management System





Form: (AI-IMS-14B) Site Inspection Record

Site Location:

Date of Inspection:

Workplace Inspection Calendar completed by:

Item Yes No N/A

1 Fire

Extinguishers are in place

Are clearly marked

Have been serviced within the last 6 months.

Area around the extinguisher is clear for a 1-meter radius

Fire exit signs are visible

Fire exit signs are in working order

Exit doors are not blocked

Exit doors can easily be opened

Fire alarm is in working order

Emergency plan is displayed

Emergency drill carried out within the last 6 months

2 Electrical

No broken plugs, sockets or switches

No frayed or damaged leads

Portable power tools in good condition

No temporary leads on the floor

Testing and tagging of electrical items has been attended

within the last 12 months.

3 General lighting

There is adequate illumination in working areas

There is good natural lighting

There is no direct or reflected glare



Management System





Item Yes No N/A

Light fittings are in good working condition and are clean

Emergency lighting is operational

4 Walkways

No oil or grease

Walkways are clear of obstruction

Walkways are clearly marked

There is unobstructed vision at intersections

Stairs not blocked and are in good condition

5 Rubbish

Bins are located at suitable points

Bins are not overflowing

6 Work benches

Clear of rubbish

Tools are stored properly

Adequate work height

No sharp edges

7 Storage

Materials stored in racks in a safe manner

Pallets are in good condition (no broken wood)

Floor around racking is clear of rubbish or obstacles

Racking is in good condition, no damaged uprights, beams etc

8 Chemicals

SDS for all chemicals

SDS Register is available and current

Containers are clearly and accurately labelled

All chemicals are stored in accordance with the SDS

9 First aid

First aid kits and contents clean and orderly



Management System





Item Yes No N/A

First aid kit is adequately stocked (as per the schedule in the

kit)

Easy access to first aid kits

All workers are aware of location of first aid kits

At least one worker on site has a current senior first aid

certificate

10 Floors

Even surface with no large cracks, holes or trip hazards

Floors are not obstructed

Floors are free from grease, oil etc

11 Office

No exposed leads

Air conditioning working adequately

Filing cabinets are stable and in good repair

Workers’ chairs at correct height (knees at right angle, feet

flat

Workers’ monitors correct distance (arm’s length away when

seated)

Workers’ monitors correct height (eyes in line with top of

screen)

Workers’ mouse located beside keyboard (allows relaxed

arms and wrists)

Workers’ keyboard located near edge of desk (allows relaxed

arms)

12 Machines

Power equipment maintenance carried out as per 10. Plant

Maintenance

Power equipment clean

All guarding in place and interlocks working

13 Display Material

WHS Policy statement signed by the Managing Director and



Management System





Item Yes No N/A

displayed on notice boards

Return to Work Program signed by Managing Director and

displayed on notice boards

“No Smoking” signs are displayed

“Staff only” or “Restricted Area” signs are displayed in

relevant areas

“Manual Handling” poster is displayed in warehouse area

Safety notice board is available and current

1

4

WHS Information

WHS Manual is available to workers

Incident Report form is available

Injury / Incident reporting forms are available

Hazard reporting forms are available

Site emergency plan is displayed

1

5

Additional items for review

additional comments or actions required:

Copies sent to:



Management System





Form: (AI-IMS-16A) Incident and Investigation Record

Site: ……………………………...

PARTICULARS OF INCIDENT

Date of incident

Time Location Date reported

THE INJURED PERSON

Name

Address

Age

Phone number

Date of incident

Length of employment:

TYPE OF INJURY: Bruising Dislocation Other (specify)

Injured part of body

Strain/sprain

Scratch/abrasion

Internal

Fracture Amputation Foreign

body

Remarks

Laceration/cut Burn scald Chemical

reaction

DAMAGED PROPERTY

Property/ material damaged Nature of damage

Object/substance inflicting damage

THE INCIDENT

Description

essential for all vehicle incidents)

Analysis

What were the causes of the incident?



Management System





HOW BAD COULD IT HAVE BEEN? WHAT IS THE CHANCE OF IT HAPPENING AGAIN?

Very serious

Serious Minor Often Occasio

nal

Rare

Prevention

What action has or will be taken to prevent a recurrence? Tick items already

actioned

By whom When

Use space overleaf if required

TREATMENT AND INVESTIGATION OF INCIDENT

Type of treatment given Name of person giving first aid Doctor/Hospital

Incident investigated by Date OSH advised YES

NO

Date



Management System


Revision 5




Form: (AI-IMS-16B) Incident Register

DATE TIME NAME INCIDENT DETAILS LOCATION OF

INCIDENT TREATMENT NAME OF OFFICER / SITE

MANAGER



Management System





Form: (AI-IMS-17A) Non-Conformance and Corrective Action Request

INITIATED BY: DATE: CAR #

DESCRIPTION OF THE ISSUE

SUGGESTED SOLUTION

WORKER COMMENTS

CORRECTIVE ACTIONS TO BE UNDERTAKEN

DUE DATE: COMPLETED DATE:

CAR SIGNOFF (DIRECTOR)

NAME:

SIGNED:

DATE:



Management System





Form: (AI-IMS-17B) Non-Conformance and Corrective Action Register

CAR NUMBER ISSUE

RAISED

DATE RAISED DATE COMPLETED SIGN OFF

MANAGING

DIRECTOR



Management System





Form: (AI-IMS-19A) Emergency Equipment Register Site:

NOTE: The fire extinguishers listed have been maintained in accordance with Australian Standard AS 1851

Equipment type Serial number Condition Date of last

inspection

Inspected by Date of next

inspection required

Fire Extinguisher

Fire alarm/ air horn

First aid kit

Comments: