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Minnesota Education Technology Taskforce – District Technology Survey

Education in the 21st century requires a high quality technology infrastructure that seamlessly integrates technology into all learning, teaching, and administrative functions of a school district. The Minnesota Education Technology Task Force (METT) has identified six key areas that will measure the current level of technology implementation in schools and districts across the state: instructional technology, technology tools, shared services, data practices, enterprise data management, and physical infrastructure. This survey is designed to solicit that information.

District responses to these questions will be published in a Minnesota Educational Technology Profile. This Profile will serve two additional functions: confirmation of a district's readiness to support online assessment for the Minnesota Comprehensive Assessments, and certification that a district has a technology plan in place that addresses the five strategic elements required by the Universal Service Administrative Company (USAC) for the entire e-rate funding year (July 1 - June 30).

Additionally, this Profile will guide districts as they adapt learning environments and instruction to create a 21st century education system that prepares students to be successful in a global economy. Districts have the responsibility to utilize research-based and standards-driven practices that will put appropriate tools in the hands of students in a 21st century instructional setting, with teachers who use 21st century techniques. This work will serve as the foundation for schools to achieve this goal. This work is impacted by two main statutes: Telecommunications/Internet access Equity Aid: Minnesota Statutes 2008 125B.26 and E-Rate: Telecommunications Act of 1996, Pub. LA. No. 104-104, 110 Stat. 56 (1996).

Section A - Instructional TechnologyThe statements below represent the skills; knowledge and expertise needed to succeed in school, work and life in the 21st century.

Students - Identify the percent of students in your district at elementary, middle and High School levels who engage in the following rarely, weekly or daily: (each row totals to 100%) Example: 30%, 30%, 40%

Elementary Students1. Access, evaluate, process information efficiently and effectively % Rarely % Weekly % Daily

Retrieve, and differentiate information from a variety of electronic on-line sources of information. Evaluate information critically and competently for a specific purpose. Organize, categorize, and store information for efficient retrieval.

2. Use technology to communicate information in a variety of formats % Rarely % Weekly % Daily

Select appropriate technologies for a particular communication goal. Use software tools to publish information. Use multiple digital sources to communicate information on-line. Collaborate electronically with peers, families and the community.

3. Demonstrate an understanding of the legal, social, and ethical issues related to technology use

% Rarely % Weekly % Daily

Identify ethical and legal issues using technology. Understand classroom policies: copyright law, Fair Use guidelines, security, privacy, and student on-line protection. Follow procedures for an equitable, safe, and healthy environment

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4. Student Accessibility to Digital Tools % Rarely % Weekly % Daily

Students access to productivity tools such as Word, Excel or PowerPoint. Students access appropriate assistive technologies. Students access on-line collaborative tools such as Google Docs or other document sharing software. Students access secure on-line websites to track their individual progress.

Middle Level Students5. Access, evaluate, process information efficiently and effectively % Rarely % Weekly % Daily







8. Student Accessibility to Digital Tools % Rarely % Weekly % Daily

Students access to productivity tools such as Word, Excel or PowerPoint. Students access appropriate assistive technologies. Students access on-line collaborative tools such as Google Docs or other document sharing software. Students access secure on-line websites to track their individual progress.

High School Students9. Access, evaluate, process information efficiently and effectively % Rarely % Weekly % Daily








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12. Student Accessibility to Digital Tools Students access to productivity tools such as Word, Excel or PowerPoint. Students access appropriate assistive technologies. Students access on-line collaborative tools such as Google Docs or other document sharing software. Students access secure on-line websites to track their individual progress.

STAFF- Identify the percent of staff in your district at elementary, middle and High School levels who engage in the following rarely, weekly or daily: (each row must total to 100%) Example: 30%, 30%, 40%

Elementary Level Staff13. Access, evaluate, process information efficiently and effectively % Rarely % Weekly % Daily

Retrieve, and differentiate information from a variety of electronic sources of information using technology. Evaluate information critically and competently for a specific purpose. Organize, categorize, and store information for efficient retrieval.


Select appropriate technologies for a particular communication goal. Use software tools to publish information. Use multiple digital sources to communicate information on-line. Collaborate electronically with students, peers, families and the community.



Identify ethical and legal issues using technology. Analyze issues related to the uses of technology in educational settings. Enforce classroom policies: copyright law, Fair Use guidelines, security, privacy, and student on-line protection Use classroom procedures to manage an equitable, safe, and healthy environment for students

16. Use technology to analyze problems and develop solutions for instructional and school improvement


Use technology on an ongoing basis to monitor and collect a variety of information about student performance. Use data and evidence related to student and school performance to improve instructional practices. Use appropriate technology to share results and solutions with others, such as parents and the larger community

17. Use technology to facilitate and inspire student learning and creativity % Rarely % Weekly % Daily

Customize and personalize instruction based on students’ diverse learning styles and instructional needs. Develop appropriate assessments for measuring student outcomes through the use of technology. Manage a technology-enhanced environment to maximize student learning, creativity and engagement. Engage students in exploring real-world issues and solving authentic problems using digital tools and resources.

18. Use assistive technology to enhance student learning performance and ensure equity % Rarely % Weekly % Daily

Demonstrate an awareness of assistive technology resources. Apply identified assistive technology to the instructional process. Evaluate its impact on learners with diverse backgrounds, characteristics, and abilities.

19. Develop professional practices that increase proficiency in the use of educational 3

technology % Rarely % Weekly % Daily

Implement a professional growth plan that includes the use of technology to improve educational practices Use resources of professional organizations and groups that support the integration of technology into instruction. Continually evaluate and reflect on professional practices and emerging technologies to support student learning. Use local, state and national technology standards to improve teaching and learning. Model and exhibit leadership by demonstrating and sharing technology strategies and resources.

Elementary Level Teacher Accessibility to Digital Tools 20. Teachers can access and track student level data. % Rarely % Weekly % Daily

21. Teachers make curriculum and instructional decisions based on student level data. % Rarely % Weekly % Daily

22. Teachers use content management systems to receive information electronically and share work with students. (i.e. Moodle, Urban Planet, School Center, School Ties, etc.)


23. Teachers use websites to communication information on student learning activities and due dates


Elementary Level Administrator Accessibility to Digital Tools 24. Administrators can access and track student level data. % Rarely % Weekly % Daily

25. Administrators make curriculum-instructional decisions based on student level data. % Rarely % Weekly % Daily

26. Administrators use content management systems to receive information electronically and share work with students. (i.e. Moodle, Urban Planet, School Center, School Ties, etc.)


Middle Level Staff 27. Access, evaluate, process information efficiently and effectively % Rarely % Weekly % Daily











Customize and personalize instruction based on students’ diverse learning styles and instructional needs.

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Develop appropriate assessments for measuring student outcomes through the use of technology. Manage a technology-enhanced environment to maximize student learning, creativity and engagement. Engage students in exploring real-world issues and solving authentic problems using digital tools and resources.



33. Develop professional practices that increase proficiency in the use of educational technology



Middle Level Teacher Accessibility to Digital Tools 34. Teachers can access and track student level data. % Rarely % Weekly % Daily




Middle Level Administrator Accessibility to Digital Tools 37. Administrators can access and track student level data. % Rarely % Weekly % Daily

38. Administrators make curriculum and instructional decisions based on student level data.




High School Level Staff40. Access, evaluate, process information efficiently and effectively % Rarely % Weekly % Daily






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Customize and personalize instruction based on students’ diverse learning styles and instructional needs. Develop appropriate assessments for measuring student outcomes through the use of technology. Manage a technology-enhanced environment to maximize student learning, creativity and engagement. Engage students in exploring real-world issues and solving authentic problems using digital tools and resources.



46. Develop professional practices that increase proficiency in the use of educational technology



High School Teacher Accessibility to Digital Tools 47. Teachers can access and track student level data. % Rarely % Weekly % Daily




High School Administrator Accessibility to Digital Tools 50. Administrators can access and track student level data. % Rarely % Weekly % Daily

51. Administrators make curriculum and instructional decisions based on student level data.




Technology Training - Identify the percent of training staff receive within the school year.53. Teachers receive sufficient professional development to use currently available classroom technology

tools%

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54. Administrators and non-instructional staff receive sufficient professional development to use currently available technology tools.

%

55. Technical staff receive sufficient skills training to support currently deployed tools. %

Section B- Technology ToolsThis section focuses on accessibility to Technology Tools for students and teachers in instructional settings to support on-line assessments, digital content, and software licenses.

On Line Assessment -Identify on line assessment ratings for buildings in your district.Percent of buildings in your district at various levels for on-line assessment. %

56. Level 1- All students within district take the same segment or entire test on the same day. %

57. Level 2- All students within a school take the same segment or entire test on the same day. %

58. Level 3- Approximately half of the students within a school take the same segment or entire test on the same day, with the remaining students testing on a second day immediately following.

%

59. Level 4- Students are tested throughout the testing window in a logical order of grade and segment. %

Work Stations and Peripherals Identify the total number of workstations and peripherals in your district by age 60. Total number of computers primarily dedicated to students 0-3 years 4 years 5 years 5+ years

61. Total number of computers primarily dedicated to teachers 0-3 years 4 years 5 years 5+ years

62. Total number of computers primarily dedicated non-instructional staff 0-3 years 4 years 5 years 5+ years

63. Total number of fixed computer labs of 10 stations or more in the building 0-3 years 4 years 5 years 5+ years

64. Total number of classrooms with 4 or more clustered computers 0-3 years 4 years 5 years 5+ years

65. Total number of mobile labs with 5 or more stations in the building 0-3 years 4 years 5 years 5+ years

66. Total number of printers 0-3 years 4 years 5 years 5+ years

67. Total number of Multi-function devices 0-3 years 4 years 5 years 5+ years

68. Total number of digital cameras 0-3 years 4 years 5 years 5+ years

69. Total number of video cameras 0-3 years 4 years 5 years 5+ years

70. Identify the interval for district computer replacement cycle 0-3 years 4 years 5 years 5+ years

Technical Staff Support71. Identify the total number of district technical support staff FTEs #

72. Identify the total number of shared services technical staff FTEs #

Classroom Digital Tools - What is the percent of classrooms in elementary, middle and high school buildings that have the following digital tools? Each column can be from 0-100%.

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Digital Tools in Classrooms ElementarySchool

MiddleSchool

High School

73. Classrooms with digital projectors % % %

74. Classrooms with interactive white board technology % % %

75. Classrooms with audio amplification systems % % %

Physical Building Safety Technology -What is the percent of buildings in elementary, middle and high school buildings that have the following digital safety features? Each column can be from 0-100%.76. Does your district use keyless entry? Elementary

SchoolMiddleSchool

High School

77. Does your district use an electronic visitor check-in and badge system? % % %

78. Does your district use an automated emergency call system? % % %

79. Does your district deploy surveillance cameras at all schools? % % %

District Website Communication80. Does your district website contain a calendar of district events? Yes No

81. Does your district website provide teacher and staff contact information? Yes No

82. Does your district website provide weekly updates on district activities? Yes No

83. Does each school have a website? Yes No

84. Do your schools use electronic newsletters? Yes No

85. Is someone responsible for the maintenance of the school website? Yes No

86. Does your district have an intranet/or internal portal? Yes No

87. Does the intranet provide for conducting district business operations? Yes No

88. Is your district connected to Internet2? Yes No

89. Does your district have a secure external portal for parents? Yes No

Section B- Consolidated ProcessesOrganizational support for shared services includes administration of networks and network utilities, administration of data and information systems, communication systems, workstations, technical staffing and training, and data collection-submission processes and systems. Indicate if your district has shared services in the following areas.

Non-Staff Technology and Services Purchases Available Shared Service

90. Network support services Yes No

Network support services include network design, configuration, network monitoring, and network diagnostics and repair. Is your district a member

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of a purchasing group larger than your district for software, hardware and services used primarily to configure, monitor, maintain, troubleshoot and otherwise support your district and school network systems?

91. Technology hardware and equipment Yes No

Is your district a member of a purchasing group larger than your district for technology hardware including computers, routers, switches, class room technology, cell phones, etc.?

92. Telecommunications and internet access Yes No

Is your district a member of a purchasing group larger than your district for telecommunications including telephones and internet access?

93. Spam and content filtering services Yes No

Is your district a member of a purchasing group larger than your district for spam and content filtering software, appliances, and/or subscriptions services or for outsourced (not provided by employees or contractors working for your district) spam and content filtering services?

94. Server management services Yes No

Is your district a member of a purchasing group larger than your district for outsourced (not provided by employees or contractors working for your district) server management services?

95. Distance learning services such as ITV Yes No

Is your district a member of a purchasing group larger than your district for outsourced (not provided by employees or contractors working for your district) distance learning services?

96. Data and systems support services Yes No

Is your district a member of a purchasing group larger than your district for outsourced (not provided by employees or contractors working for your district) data and systems support?

97. Workstation support services Yes No

Is your district a member of a purchasing group larger than your district for outsourced (not provided by employees or contractors working for your district) workstation support?

98. Backup Restore and Recovery Yes No

Is your district a member of a purchasing group larger than your district for Backup Restore and Recovery software and hardware or outsourced (not provided by employees or contractors working for your district) Backup Restore and Recovery Services ?

99. Continuity of Operations Services Yes No

Continuity of Operations Planning refers to the preparations providing for survival of district operations in the case of catastrophic events. Is your district a member of a purchasing group larger than your district for outsourced (not provided by employees or contractors working for your district) Continuity of Operations Services including planning, testing, documenting and logistical coordination.

100. Disaster Recovery Services Yes No

Disaster recovery services are those services designed to meet the objectives of the Continuity of Operations Plan. Is your district a member of a purchasing group larger than your district for outsourced (not provided by employees or contractors working for your district) Disaster Recovery Services including planning, testing, documenting and logistical coordination.

101. Email services Yes No

Is your district a member of a purchasing group larger than your district for outsourced (not provided by employees or contractors working for your district) email services including hosting, maintenance, security, virus protection, spam filtering or other email functions?

102. Web Conferencing – WebEx, Go to Meeting Yes No

Web conferencing is used to conduct live meetings or presentations over the Internet. Is your district a member of a purchasing group larger than your district for Web Conferencing software and/or subscriptions or outsourced (not provided by employees or contractors working for your district) Web Conferencing Services?

103. Interactive Voice Response (IVR) Yes No

Interactive voice response, or IVR, is a technology that allows a computer to detect voice and keypad inputs. Is your district a member of a purchasing group larger than your district for interactive voice response technology or outsourced (not provided by employees or contractors working for your district) interactive voice technology services?

104. On-Line Learning Yes No

Electronic learning (or e-Learning or e-Learning) is a type of Technology supporting education/learning (TSL) where the medium of instruction is computer technology. In some instances, no in-person interaction takes place. Is your district a member of a purchasing group larger than your

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district for on-line learning technology or outsourced (not provided by employees or contractors working for your district) on-line learning services?

105. Course Management System (i.e. Moodle) Yes No

Course Management Systems are designed to help educators create online courses with opportunities for rich interaction. Is your district a member of a purchasing group larger than your district for course management system technology or outsourced (not provided by employees or contractors working for your district) course management systems services?

106. Collaboration Tool Services (i.e. SharePoint) Yes No

Collaborative software (also referred to as groupware or workgroup support systems) is software designed to help people involved in a common task achieve their goals. Is your district a member of a purchasing group larger than your district for collaboration system technology or outsourced (not provided by employees or contractors working for your district) collaboration systems services?

107. List serves Yes No

A List Serve is a special usage of e-mail that allows for widespread distribution of information to many Internet users. Is your district a member of a purchasing group larger than your district for list serves system technology or outsourced (not provided by employees or contractors working for your district) list serves systems services?

108. Discussion groups Yes No

Discussion groups are web applications that manage user generated content focused on ad hoc, but topically related areas. Is your district a member of a purchasing group larger than your district for discussion groups system technology or outsourced (not provided by employees or contractors working for your district) discussion groups services?

109. Streaming Video Yes No

Streaming video is video that is constantly received by an end-user while it is being delivered by a streaming provider. Is your district a member of a purchasing group larger than your district for streaming video technology or outsourced (not provided by employees or contractors working for your district) streaming video services?

Identify Shared Service Providers110. Minnesota Office of Enterprise Technology (OET) Yes No

Does your district purchase technology or technology services from OET?

111. Service Coop Yes No

Does your district purchase technology or technology services from a Service Cooperative?

112. Regional Management Information Center (RMIC) Yes No

Does your district purchase technology or technology services from a Regional Management Information Center?

113. Telecom CooperativesDoes your district purchase technology or technology services from a telecommunications cooperative?

114. Other Cooperative Yes No

Does your district purchase technology or technology services from some other cooperative not included in the previously identified shared services providers?

Technical Skills Staff Pooling115. Network Administration Staff Yes No

Does your district purchase network administration staff services and time from a pool of network administrative staff that serve other organizations?

116. Data and Systems Administration Staff Yes No

Does your district purchase network data and system staff services and time from a pool of data and data systems staff that serve other organizations?

117. Workstation Staff Yes No

Does your district purchase workstation support staff services and time from a pool of workstation staff that serve other organizations?

118. Communication System Administration Staff Yes No

Does your district purchase communications system administration support staff services and time from a pool of communication systems staff that serve other organizations?

119. Data Collection and Submission Staff Yes No

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Does your district purchase data collection and submission system staff services and time from a pool of data collection and data submission staff that serve other organizations?

120. Community Helpdesk Staff Yes No

Does your district purchase help desk staff services and time from a pool of helpdesk staff that serve other organizations?

Section D- Data PracticesData Practices focus on technical security including firewalls, secure data transmissions, web filtering, disaster recovery; data privacy including secure access authorization policies, acceptable use policies and encryption of e-mail and secure data; internet safety including policies, training and web filtering. Indicate if your district uses the following to enforce technical security across the district.

Technical Security Yes No

121. Network firewalls provide network level safeguards that permit only configured and authorized access to data and systems.

Yes No

122. Antivirus and Spyware Prevention Software is up to date and scans all electronic information exchanged.

Yes No

123. Centralized network management of threat updates is used. Yes No

Threat management is used to describe network firewalls that have many features in one box, including e-mail spam filtering, anti-virus capability, an intrusion detection (or prevention) system (IDS or IPS), and World Wide Web content filtering, along with the traditional activities of a firewall.

124. Electronic data is transmitted securely using https or equivalent encryption technology. Yes No

125. Non-machine readable transmission, physical security is used. Yes No

126. Incident management and escalation policies and practices for security incidents are used. Yes No

Formal security incident management policies and practices are in place and understood by district personnel in the event security incidents occur.

127. Individual work station security practices and security training programs are used. Yes No

District personnel have been trained in effective workstation security protocol including such things as password sharing, auto locking of desk tops, strong passwords and other types of security protocols.

128. Spam content is prevented from being received, created or distributed from the site. Yes No

Spam filters are in place and restrict email spam reception and distraction.

129. Automatic system security patch management policy and practice are used. Yes No

A security patch management system is in place that automatically installs patches on a regular and frequent basis according to district security policy.

130. Educational data has an approved disaster recovery plan. Yes No

131. Information is stored off site, encrypted and secure. Yes No

All archived information is encrypted to be electronically secure and physical access to off site data is secured.

132. Access to any educational data is protected by secure authentication and authorization policies.

Yes No

All district educational data electronic access is only possible using district approved authentication (password and or two factor authentication) and authorization is based on approved access.

133. Compliance with “Data Practices Acceptable Use” policy is required for all data users. Yes No

134. Non-public data exchanges outside the secure enterprise network are securely encrypted. Yes No

135. An educational entity filtering and protection policy is defined and in place. Yes No

Web filtering is the technique whereby content is blocked or allowed based on analysis of its content, rather than its source or other criteria. It is

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most widely used on the internet to filter email and web access.

136. Sites are in compliance with Children’s Internet Protection Act (CIPA). Yes No

CIPA require schools and libraries using E-Rate discounts to operate a "technology protection measure with respect to any of its computers with Internet access that protects against access through such computers to visual depictions that are obscene, child pornography, or harmful to minors.

137. The district has had a security audit in the past year. Yes No

138. District has a data retention policy that includes e-mail practices Yes No

Section E- Enterprise Data Management Enterprise data management focuses on systems and standards for horizontal and vertical interoperability within and between schools, districts and the state. It provides efficient real-time-operational and analytical processing; it meets all state data exchange standards, all state data security practices and policies, and is aligned to current and future capacity requirements. Indicate the extent to which the following interoperable options are used in your district.

Horizontal and Vertical Data Interoperability within and between Schools, Districts, and the state139. Enterprise data is easily transferred via a secure system within the district. Not

AvailableSometimes Always

140. Enterprise data is easily transferred via a secure system between districts. Not Available

Sometimes Always

141. Enterprise data is easily transferred via a secure system to the state. Not Available

Sometimes Always

142. Reports between Federal, State, districts and schools are consistent. Not Available

Sometimes Always

143. No redundant data reporting compliance burdens are placed on districts and schools.

Not Available

Sometimes Always

144. State-wide vendor-neutral electronic interchange standards are used. Not Available

Sometimes Always

Electronic standards for information interchange are used through -out the state for intra-district, inter-district and district to state information exchange.

145. MDE certification of vendor systems results in high quality data exchanges. Not Available

Sometimes Always

Efficient Timely Operational and Analytical Processing146. Analytic systems provide consistent, timely, and customizable data views for

districts, schools and other authorized stake holders.Not

AvailableSometimes Always

147. Centralized Identity management is used to streamline process and protect sensitive data.

Not Available

Sometimes Always

In information systems, identity management is the management of user credentials and the means by which users might log on to an online system. Sensitive data is at your district is protected by identity management systems.

148. Data systems are interoperable and share information. Not Available

Sometimes Always

Interoperability is used to describe the capability of different programs to exchange data via a common set of exchange formats. Your district data systems and programs work in conjunction to produce useful information.

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Section F- Physical Facilities Infrastructure Facilities infrastructure focuses on electrical, cooling and wiring to support labs, servers and data centers capacity, bandwidth capacity to support data exchange and multi-media on-line content delivery, and the capacity for multi-purpose technology facilities for instruction and assessment. Please indicate the percent to which these are adequate as a general statement across all buildings in your district. Percents can be 0-100%.

Physical Environment %

149. HVAC capacity for technology labs, mobile labs and data center %

150. Low Voltage HVAC capacity for technology labs, mobile labs and data center %

151. Electrical capacity for technology labs, mobile labs and data center %

152. Surge protection %

The percentage of the district’s electrical circuits and technology equipment that are protected by electrical surge protection equipment.

153. Physical space for computer labs %

The percentage of the district’s computer labs that have adequate space for the quantity of equipment within the lab. One guideline is the Minnesota Department of Education Guide for Planning School Construction Projects in Minnesota published by Program Finance.

154. Physical space for mobile computer labs %

The percentage of the district’s mobile computer labs that have adequate space allocated for the quantity of equipment within the mobile lab. One guideline is the Minnesota Department of Education Guide for Planning School Construction Projects in Minnesota published by Program Finance.

155. Physical space for technology staging and repair %

The percentage of the district’s schools that have adequate space allocated for technology equipment staging and repair. One guideline is the Minnesota Department of Education Guide for Planning School Construction Projects in Minnesota published by Program Finance.

156. Streaming capacity for multi-media %

The percentage of the district’s classrooms that have adequate technology equipment and network bandwidth (LAN, WAN, ISP) to support the use of streaming media for instructional purposes.

157. Interactive Television capacity %

The percentage of the district’s schools that have adequate technology equipment and network bandwidth (LAN, WAN, ISP) to support the use of interactive television for instructional and collaborative purposes.

158. Servers and network appliances are within the manufacturer’s support end of life date %

The percentage of the district’s servers and network appliances that are within the manufacturer’s support end of life date.

159. Servers and network appliances have capacity aligned within the manufacturer’s recommended minimum

%

The percentage of the district’s servers and network appliances that have adequate capacity aligned with the manufacture’s recommended minimum.

160. Workstation privacy for testing %

The percentage of the district’s testing environments that have provisions for workstation privacy through the use of physical barriers or technology solutions (screen devices etc).

Network Appliances, Software Services and Security - Indicate whether or not your district uses the following software and server devices to maintain security in your district.161. Firewall is used

Select the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop

No

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down

The district or its service provider has a firewall solution in place to provide network policy enforcement and intrusion prevention at trusted boundary points to protect the district’s computers and network appliances.

162. Network intrusion prevention system is usedSelect the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop down

No

The district or its service provider has a network intrusion prevention system in use to perform full-stream assembly and deep inspection of network traffic, providing detection using several methods, including signatures, protocol anomaly detection and behavioral or heuristics detection system to protect the district’s technology computers and network appliances.

163. Secure Web Gateway system is used –Select the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop down

No

The district or its service provider has a facility that filters unwanted software/malware from user-initiated Web/Internet traffic and enforces district and regulatory policy compliance. This facility at a minimum includes URL filtering, malicious code detection and filtering, and application controls for popular Web-based applications, such as instant messaging (IM) and Skype.

164. Malware protection is usedSelect the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop down

No

The district or its service provider has a facility in place to detect malware to protect the district’s computers. This malware facility should include detection for computer viruses, worms, Trojan horses, most rootkits, spyware, dishonest adware, crimeware and other malicious and unwanted software.

165. E-Mail Security is usedSelect the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop down

No

The district or its service provider has a facility in place to provide protection against inbound e-mail threats, and fulfill outbound policy requirements at the SMTP gateway.

166. Bandwidth management is used Yes No

The district or its service provider has a bandwidth management system in place to measure and control the communications (traffic, packets) on their network to avoid filling any network link to capacity or overfilling a link, which would result in network congestion and poor performance.

167. Virtual private network (VPN) is used.Select the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop down

No

The district or its service provider has a virtual private network in place to ensure that only authorized users can access the network and that the data cannot be intercepted.

168. An uninterruptible power supply (UPS) system is used Yes No

An uninterruptible power supply (UPS) system is in place for protection from unacceptable voltage changes and to allow the orderly shut down of the district’s infrastructure servers and network appliances.

169. A backup generator is used Yes No

A backup generator is used in conjunction with an UPS for continued operation of the district’s infrastructure servers and network appliances.

Functionality Servers, Services and Security

170. Identity management is used.Select the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop

No

14

down

The district or its service provider has a facility to identify individuals accessing computers, usually based on a username and password.

171. Network data storage is used Yes No

The district or its service provider uses a centralized and network based data storage solution.

172. Adequate computer equipment is available for application based services Yes No

The district’s application based services (payroll, human resources, student information systems etc) have adequate required computer equipments (i.e. servers, data storage, network bandwidth, etc.) available.

173. E-mail is used.Select the manufacturers name in the drop down cell or if not listed select “Other”

Yes

drop down

No

The district or its service provider has an E-mail system available to district staff.

174. Web server is used Yes No

The district or its service provider has a web server(s) in use to support a district website.

175. Data backup is used.Select the manufacturers name in the drop down cell or if not listed select “Other”.

Yes

drop down

No

The district or its service provider has in place a data backup process to make copies of data to restore the original data after a data loss event.

176. Offsite backup is used. Yes No

The district or its service provider has in place an offsite data storage process to protect against a disaster or other site-specific problem.

177. Video streaming is used. Yes No

The district or its provider has in place a streaming media service to allow the receipt of multimedia that is constantly received by district staff while it is being delivered by a streaming provider.

178. Video conferencing is used Yes No

The district or its provider has in place a service to allow two or more locations to interact via two-way video and audio transmissions simultaneously.

179. Web conferencing is used.Select the manufacturers name in the drop down cell or if not listed select “Other”

Yes

drop down

No

The district or its provider has in place Web-conferencing products to support real-time collaboration interactions over a network between participants in multiple meeting formats.

180. Pod cast is used.Select the manufacturers name in the drop down cell or if not listed select “Other”

Yes

drop down

No

The district or its provider has in place a service to create and distribute audio or video digital-media files over the Internet.

Identify the Operational telecommunications capacity to support multi-media educational content, computer-based assessment, data transfer, communication, and distance learning at the international, state, regional, and local level by the level of bandwidth available in your district.

181. Desktop to LAN Bandwidth: 10 Mb, 100 Mb, 1000Mb, other (DROP DOWN CHOICES)

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182. LAN to WAN bandwidth: 10 Mb, 100 Mb, 1000Mb, other (DROP DOWN CHOICES)183. WAN to Internet(ISP Connection): (value in Mb)

Indicate which types of internet connections are used in your district.

184. Dial-up Yes No

185. DSL Yes No

186. Cable Yes No

187. Wireless Yes No

188. Dedicated network connection (i.e. T-1) Yes No

189. Satellite Yes No

190. Frame Relay Yes No

191. Fiber Optic Yes No

192. other (i.e. power company) Yes No

Appendix for Dropdown Selections for: Network Appliances, Software Services and Security Functionality Servers, Services and Security

Firewall

Network Intrusion

Protection System Secure Web Gateway

MalwareProtection E-Mail Security

Virtual Private

Network

Identify and Access

ManagementE-Mail

Systems Data BackupWeb

Conferencing Podcast

Astaro Cisco Aladdin Knowledge Systems BigFixCisco/IronPort 3COM

BMC Identity Management Suite Google

Atempo Time Navigator

Adobe Acrobat Connect Pro Audacity

Check Point IBM Blue Coat Systems CA Google/ Check Point CA ETrust IBM Lotus BakBone AT&T Connect Adobe Captivate

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Software Technologies ProxySG Postini Software

Identity Manager Notes

Software NetVault

CiscoJuniper

Networks FaceTime Communications

Check Point Software Technologies MessageLabs Cisco

IBM Tivoli Identity Manager

Microsoft Exchange

CA Recovery Management

Cisco Unified MeetingPlace, WebEx Hipcast

Fortinet McAfee Finjan F-Secure ProofpointComputer Associates

Novell Identity Manager Mirapoint

CommVault Simpana (Galaxy)

Citrix GoToMeeting, GoToWebinar Industrial Audio ePodcast Creator

Juniper Networks

Reflex Security IronPort Systems (Cisco) IBM ISS

Secure Computing

Juniper Networks

Sun Java System Identity Manager

Novell Groupwise EMC Avamar

IBM Lotus Sametime Lionhardt Technologies WebPod Studio

NETASQ Sourcefire McAfee Kaspersky Lab Symantec Linksys

Microsoft Identity Integration Server

Xandros/Scalix

HP Data Protector iLinc 10. MixMeister Technology Propaganda

Secure Computing

TippingPoint

(3COM) MessageLabs LANDeskBarracuda Networks Linux

HP Select Identity

Yahoo/Zimbra

IBM Tivoli Storage Manager, Express

Microsoft Office Live Meeting Tool Factory

SonicWALLTop Layer Networks Mi5 Networks McAfee McAfee Microsoft Other

Open-Xchange

Symantec Veritas NetBackup, Backup Exec

Saba Centra Suite Other

Stonesoft Other ScanSafe

MicrosoftForefront ClientSecurity

Microsoft (EHF/FrontBridge) NetGear Other

Syncsort Backup Express Promising Other

WatchGuard Technologies Secure Computing Panda Security Trend Micro Other Other

Other Trend Micro Sophos Other

Websense Symantec

Other

Trend Micro

Other

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