instructional review process

Initial Instructional

Review

School-Based Support

Within the first 3-week First visit held with D/F- former/Intervene schoolsEvery 2-weeks following.

Follow Up

2nd Instructional Review

PMOC

Instructional

Review

Process

Within 1-WEEK

Within 24-hours

Remaining issues may be routed to PMOC

Unresolved issues after follow up may be routed to PMOC.

Collaboration & Alignment

District Support

Monitoring Processes and Plans:Instructional Review Process

State MonitoringTeam Visit

PDCA Instructional Cycle

PLAN

ACT

DO

CHECK

• Data Disaggregation

• Calendar Development• Direct Instructional

Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

Instructional Review Team Members

AssistantPrincipal

Principal

School-based -Guidance

School-based -Reading Coach

School-based -Math-Coach

School-based -Science Coach

School-based -ESOL

Instructional Review Team –Reading Coach

Instructional Review Team –

Math Coach

Instructional Review Team –Science Coach

Instructional Review Team-

ESOL Coach

District/Area ESE

School-based -ESE

Veda, Luwando, Jodi

District DOP

State DOETeam

Monitoring Processes and Plans: IRT


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

Monitoring…Before We Come, Do This

Action Steps Person Responsible

Compile, organize all mini benchmark data, district IFC, secondary IFC, and findings by teacher, student and subgroups- PMRN data and personal schedule

School-Based Reading Coach


School-Based Math Coach


School-Based Science Coach

ESE data and weak benchmarks that will need support, pull out schedules, enrichment and tutorials

ESE Specialists

ELL student data, weak benchmarks that will need support, pull out schedules, enrichment and tutorials, list supplemental materials, LY, LF rosters, IPT, CELLA scores, Strag. Matrix. What intervention program, master schedule interventions

ESOL contact

Data chats: schedule, Adm. with teachers, teachers with students, master schedule, any teachers on PDP, How is SAI/ELO dollars allocated, What are the SAI/ELO programs being implemented?

Principal

Professional Development- What is the plan and process Principal

RTI- Who is the team, process and calendar Principal

Discipline and attendance data A.P.

Plan for FCAT retakes, Alternative educational opportunities (ie, Exit Option, Credit Recovery, Co-Enrollment, Alternative Secondary Schools?

Guidance


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

Monitoring:Instructional Review Agenda

During, We Do…During, We Do…Task Elementary Middle High

Welcome/Introduction 8:30 – 8:35 9:30 – 9:35 8:00 - 8:05School Present OverviewSchool DemographicsStaff Roles Staff Schedules (School-Based Coaches)Professional Development ScheduleMaster ScheduleMajor Restructuring i.e. Departmentalization/SchedulingSecondary IFCSuccessful PracticesChallenges/Areas of ConcernsFollow-up Reviews: School provides update(s)

8:35 – 9:35 9:35 – 10:35 8:05 - 9:05

Data Discussion- 3 Year TrendGrade/AYPMini Benchmarks/BAT/FAIRData ChatsAttendanceSuspensionsFollow-up Reviews: Progress Monitoring

9:35 – 10:35 10:35 – 11:35 9:05 – 10:05

Break 10:35 – 10:45 11:35 – 11:45 10:05 – 10:15

Classroom Walkthroughs 10:45 – 12:15 11:45 – 1:15 10:15 – 11:45

Lunch (District staff will bring lunch) 12:15 – 12:45 1:15 – 1:45 11:45 – 12:15

Debriefing by Content AreaReadingMathScienceWritingOther(s)-School-based coaches will do CWT with content specific instructional review team members-Principal and area director will do CWT with Ed. Program Lead

12:45 – 1:15 1:45 – 2:15 12:15 – 12:45

Develop Action Plan for SupportDetermine needs Develop Action StepsIdentify responsible person(s)Determine timeline for completion

1:15 – 1:45 2:15 – 3:15 12:45 – 1:15


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

MonitoringMonitoringAfter the IRT, We Will…After the IRT, We Will…

Can Needs met by School-based

Support?

NoService Request for

District Support

If, Immediate Support

Alignment Facilitator for immediate follow-

up

Yes

Follow-upEd. Prgram heads &

Area Directors

Instructional Facilitator

Collaboration & Alignment

Instructional Facilitator

Support

Instructional Review Summary


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

How will the District Support You?

• The district will support you by:

• Adding more Instructional Facilitators (formally known as coaches) to help you support teachers

• Technology specialists to help ensure technology is infused into classroom

• Provide structure for your school-based coaches to get ongoing training and staff development.

• Providing a district-wide Instructional Focus Calendar.


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

• Prevent II• Grade A Science or Math Coach• Grade B Science or Math Coach• Grade C Science or Math Coach• Grade D Math and Science Coaches

• Correct II• Grade A Science or Math Coach• Grade B Science or Math Coach• Grade C Math and Science Coaches, Additional Reading Coach for HS• Grade D Math and Science Coaches, Additional Reading Coach for HS• Grade F Math and Science Coaches, Additional Reading Coach for HS

• Intervene Math and Science Coaches, Additional Reading Coach for HS

How will the District Support You?How will the District Support You?


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

Tutorials and Extended Learning Models

• Extended Learning• Four day a week before or after school program: two hours of academic

support by certified teachers. • Does not include any support for additional outdoor time or snack time

coverage or associated expenses of such.• organized at the school based on specific subgroup needs as evidenced by data. • begin on September 14 and continue through March 11.

• Saturday Camp• Eight weeks on Saturdays: four hours of academic support by certified teachers.• Beginning Saturday, January 16 and ending Saturday, March 6. • Organized at the school level based on specific subgroup needs as well as

individual student needs as identified by data trends. • From 8:00 AM – 12:00 PM at eligible schools.

How will the District Support You?How will the District Support You?

Based upon the upcoming allocation, below are models for Extended Learning and Saturday Camp:

Title I schools: Allocation towards Title I schools: Allocation towards “modified digital classrooms”“modified digital classrooms”

Modified digital classroom has:Modified digital classroom has:

LCD ProjectorLCD Projector

Equipment CartEquipment Cart

Interactive WhiteboardInteractive Whiteboard

Document CameraDocument Camera

All orders will be coordinated through the Department of All orders will be coordinated through the Department of Instructional TechnologyInstructional Technology


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

How will the District Support You?How will the District Support You?TechnologyTechnology

• Instructional Technology Facilitators• 15 positions that will support schools

with the integration of technology into daily classroom practice.

• Microcomputer Technicians• 8 positions that will support schools

with technical support, equipment maintenance.


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

How will the District Support YouHow will the District Support YouTechnologyTechnology

District Teams Roles & Responsibilities

Instructional Review Teams (IRT)• To conduct instructional reviews at DA schools• To participate in classroom walkthroughs with school personnel• To provide oral report at school debriefing• To complete written Instructional Review Summary & Service Request• To attend Thursday Collaboration & Alignment meeting to determine support for schools

Instructional Support Teams (IST)• To provide support to schools as determined by Instructional Review Summary: school based coaching, modeling, training• To respond to Service Request generated by the IRTs• To document support provided and needed follow up• To attend Thursday Collaboration & Alignment meeting to determine support for schools


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

State Team Roles & Responsibilities

Reading •Work with school-based reading coaches•Ensure successful implementation of FAIR•Work with teachers on how to utilize the data acquired from FAIR- so teachers can make good choices in altering the plan for the struggling readers•CAR-PD- assigned to DOE reading coaches to give professional development to teachers to utilize successful strategies.


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

Educational Program LeadsSchool Assignments

Veda Hudge,Director Accountability

Luwando Wright-Hines, Director Title I

Jody Perry, Director Charter Schools

Dr. Joesph Burke,DOE Regional Executive Director

ElementaryLarkdale ESNorth Fork ESPark Ridge ESSunland Park ESThurgood Marshall ESWestwood Heights ES

MiddleParkway MSPlantation MS

HighDeerfield Beach HSEverglades HSHallandale HSMonarch HSNortheast HSPiper HSPlantation HSSouth Broward HSTaravella HSWestern HS

Blanche Ely HSBoyd Anderson HSCoconut Creek HSCoral Springs HSDillard HSHollywood Hills HSSouth Plantation HS

MiddleBair MSCrystal Lake MSDeerfield Beach MSForest Glen MSLauderdale Lakes MSLyons Creek MSMargate MSNew Renaissance MSNew River MSOlsen MSPines MSPompano Beach MSSeminole MSSunrise MSWestpine MS

All Charters

ElementaryLarkdale ESNorth Fork ESSunland Park ES

HighBlanche Ely HSBoyd Anderson HSCoconut Creek HSCoral Springs HSDillard HSHollywood Hills HSSouth Plantation HS

ChartersDiscovery MSEagle Acad. MS/HS Imagine/N. Laud. ESParkway Acad. HS


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

District ContactsPDCA Instructional Cycle

PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

Dr. Earlean Smiley, Deputy SuperintendentCurriculum

(754) 321-2110

Dr. Jeanine Gendron, DirectorInstructional Technology

(754) 321-0475

Paul Houchens, Director Student Assessment & School Performance

(754) 321-4257


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring

Dr. Joanne Harrison, Deputy SuperintendentEducational Programs & Student Support

(754) 321-2100

Leslie M. Brown, Executive DirectorEducational Programs

754-321-2130

Leah A. Kelly, Executive DirectorStudent Support Services

(754) 321-2560

Diane Carr, Executive DirectorCore Curriculum

(754) 321-1850 Ext. 1302

Gracie DiazAssistant SuperintendentHuman Resource Development

(754)-321-5044

Rise Yevelson, CoordinatorAccountability (School Improvement)

(754) 321-1891

Veda Hudge, DirectorAccountability

(754) 321-1890

Luwando Wright-Hines, DirectorTitle I

(754) 321-1400

Jody Perry, DirectorCharter School Support

(754) 321-2135


PLAN

ACT

DO

CHECK



Focus

• Tutorials

• Enrichment

• Assessment

• Maintenance

• Monitoring