instructional materials and library handbook · learning resource to help students achieve...

Guide to Textbook Adoption and Ordering and Library Services Lisa Wilson, Coordinator of Instructional Materials and Libraries, FSUSD

FAIRFIELD-SUISUN U.S.D.

INSTRUCTIONAL MATERIALS AND LIBRARY HANDBOOK

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TABLE OF CONTENTS

TEXTBOOKS .................................................................................................................................................................... 4

TEXTBOOK SELECTION AND ADOPTION PROCESS .................................................................................................... 4

PROCEDURES FOR QUESTIONING USE OF INSTRUCTIONAL MATERIALS ............................................................. 5

KINDERGARTEN-GRADE 8 TEXTBOOK SELECTION ................................................................................................ 5

GRADES 9-12 TEXTBOOK SELECTION ................................................................................................................... 5

INSTRUCTIONAL MATERIALS TIMELINE ............................................................................................................... 6

INSTRUCTIONAL TEXT APPLICATION AND EVALUATION FORMS ......................................................................... 7

TEXTBOOK SUFFICIENCY ......................................................................................................................................... 11

TEXTBOOK ORDERING PROCESS ............................................................................................................................. 11

KINDERGARTEN-GRADE 8 AND ALTERNATIVE SCHOOLS ................................................................................... 11

COMPREHENSIVE HIGH SCHOOLS ...................................................................................................................... 11

TEXTBOOK PROCESSING ......................................................................................................................................... 12



TEXTBOOK DISTRIBUTION ....................................................................................................................................... 13



TEXTBOOK INVENTORY PROCESS ............................................................................................................................ 14



TEXTBOOK RETRIEVAL ............................................................................................................................................. 14



TEXTBOOK LOSSSES ................................................................................................................................................ 15


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END OF THE YEAR TEXTBOOK REPORTS ............................................................................................................. 16

LIBRARY SERVICES ................................................................................................................................................... 17

COLLECTION DEVELOPMENT.............................................................................................................................. 17

AUDIOVISUAL MATERIALS.................................................................................................................................. 17

PROCEDURES FOR QUESTIONING USE OF INSTRUCTIONAL MATERIALS ........................................................... 18

PROCEDURES FOR FINES, PAYMENTS, AND REFUNDS ....................................................................................... 18

PAYMENTS RECEIVED ......................................................................................................................................... 18

REFUNDS ............................................................................................................................................................ 20

REFUND PROCEDURE ......................................................................................................................................... 20

INSTRUCTIONAL MEDIA CENTER ............................................................................................................................ 21

APPENDIX ................................................................................................................................................................ 21

TEXTBOOK LOSS REPORT FORM (GRADES K-8) .................................................................................................. 22

K-5 WORKBOOK ORDER FORM FOR MATH AND ENGLISH LANGUAGE ARTS .................................................... 23

TEXTBOOK INVENTORY FORM GRADES K-8 ....................................................................................................... 24

TEXTBOOK ORDER FORM GRADES K-8 ............................................................................................................... 25

MIDDLE SCHOOL WORKBOOK ORDER FORM (GRADES-6-8).............................................................................. 26

HIGH SCHOOL TEXTBOOK ORDER FORM ........................................................................................................... 27

HIGH SCHOOL WORKBOOK ORDER FORM ......................................................................................................... 28

TEACHER: LIBRARY MEDIA, JOB DESCRIPTION .................................................................................................. 29

SCHOOL LIBRARY MEDIA TECHNICIAN K-8, JOB DESCRIPTION .......................................................................... 32

SCHOOL LIBRARY MEDIA TECHNICIAN 9-12, JOB DESCRIPTION ........................................................................ 34

LIBRARY FINE PAYMENT FORM .......................................................................................................................... 36

LIBRARY REFUND REQUEST FORM ..................................................................................................................... 37

TEXTBOOK SURVEY FOR K-5 AND K-6 SCHOOLS ................................................................................................ 38

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TEXTBOOKS

TEXTBOOK SELECTION AND ADOPTION PROCESS

As reflected in Board Policy 6161.1 Selection, Adoption, and Disposition of Instructional Texts and Materials, “the Governing Board

desires that district instructional materials, as a whole, present a broad spectrum of knowledge and viewpoints, reflect the ethnic

and cultural diversity of our society, and enhance the use of multiple teaching strategies and technologies. The Board's adoption of

instructional materials shall be based on a determination that such materials meet criteria specified in law and are an effective

learning resource to help students achieve grade-level competency. “

“To ensure that instructional materials effectively support the district's adopted courses of study, the selection of textbooks,

technology-based materials, other educational materials and tests shall be aligned with the development and evaluation of the

district's curriculum.”

“The selection of instructional texts and materials for recommendation to the Board for adoption is the responsibility of the

principals and professional staff. All K-8 state texts considered for adoption must be examined and recommended by the District K-8

Basic Text Selection Committee and the Superintendent's designee. All Grade 9-12 texts and supplementary materials considered for

adoption must be examined and recommended by the site principal and the Superintendent's designee. The Superintendent shall

recommend instructional texts and materials to the Board of Education for adoption.”

In compliance with California Education Code (Ed Code) 60422, the Governing Board adopts standards-aligned textbooks for grades

K-8 within 24 months of their adoption by the State Board of Education. Materials recommended for District adoption for grades K-8

must be on the list of State-adopted materials. Instructional materials for grades 9-12 must be aligned with state standards and are

examined and recommended by secondary personnel and subsequently approved by the Governing Board. High school curriculum is

updated as budget permits following as closely as possible the K-8 State schedule for adoption. Please note: Assembly Bill X4 2

(Chapter 2, Statutes of 2009-10 Fourth Extraordinary Session) signed on July 28, 2009, suspended the process and procedures for

adopting instructional materials, including framework revisions, until the 2013-14 school year. Senate Bill 70 (Chapter 7 of the

Statutes of 2011) extended that suspension until the 2015-16 school year.

In accordance with Administrative Regulation 6161.1 Selection, Adoption, and Disposition of Instructional Texts and Materials, “no

basic text for grades K-12 may be purchased unless adopted by the Governing Board.” A basic text is defined as “a textbook or work

adopted by the Board which is intended for whole class instruction to meet the basic curriculum objectives and requirements for a

subject in a grade or course. The adoption includes support material provided by the publisher to accompany the text, such as the

teacher's manual, student workbook, prerecorded media, software, study guides, charts, tests, and student worksheets. K-8 texts

must be on state-approved lists and/or legal compliance lists.” Supplementary texts and materials requiring Governing Board

adoption for grades K-12 “are those materials adopted by the Board which provide information not found in the basic text or which

supplement part of the content of a subject or course. Materials intended for whole class construction or for required instruction

with selected students as a supplement or alternative to the core text materials must be adopted by the Board.” Support materials

not requiring Governing Board adoption include library books; teacher resources; maps, atlases, charts, newspapers, and similar

publications; test materials, exercise and drill workbooks or worksheets, and other expendable supplies; and support materials

found in state recommended reading lists, such as individual poems, essays, and excerpts.

Instructional Text Application Evaluation forms must be completed and submitted to the Coordinator of Instructional Materials by

March 1 for fall implementation or October 1 for spring implementation.

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PROCEDURES FOR QUESTIONING USE OF INSTRUCTIONAL MATERIALS

The Governing Board has an obligation to defend the right of individuals to question the selection and use of instructional materials, but in addition, to defend and protect the right of the community from efforts to impose censorship. Challenges will be accepted only from residents of the district or parents/guardians whose child is enrolled in a district school.

Whenever the selection of instructional materials is questioned or challenged, every effort shall be made to resolve the issue in an informal manner with the teacher and/or site administrator. An alternative text of equal merit may be mutually agreed upon by the teacher and parent. The teacher will determine the learning activities and assessment for this alternate assignment.

If the questioning or challenging of the appropriateness of materials is not resolved at the informal level, procedures have been established to provide a system for receiving, considering, and acting upon written complaints regarding instructional materials used by the district. These steps are outlined in Board Policy 6161.1 Instruction and in Board Policy 1312.2 Community Relations.

KINDERGARTEN-GRADE 8 TEXTBOOK SELECTION

In compliance with Board Policy 6161.1 Selection, Adoption, and Disposition of Instructional Texts and Materials, instructional

materials for grades K-8 are reviewed and recommended by committees comprised of teachers and administrators. All textbooks

considered for local adoption must be on the state-approved list. The district may pilot instructional materials, using a

representative sample of classrooms for a specified period of time during a school year in order to determine how well the materials

support the district’s curricular goals and academic standards. All recommended instructional materials shall be available for public

inspection, review, and comment. Adoptions include support material provided by the publisher to accompany the text, such as the

teacher's manual, student workbooks, prerecorded media, software, study guides, charts, tests, and student worksheets.

The current FSUSD Adopted Textbook List K-8 is available online.

GRADES 9-12 TEXTBOOK SELECTION

All Grade 9-12 texts and supplementary materials considered for adoption must aligned with state standards and be examined and

recommended by the site principal and the Superintendent's designee. The Superintendent shall recommend instructional texts and

materials to the Board of Education for adoption. All recommended instructional materials shall be available for public inspection,

review, and comment. Adoptions include support material provided by the publisher to accompany the text, such as the teacher's

manual, student workbooks, prerecorded media, software, study guides, charts, tests, and student worksheets.

The High School Course Catalog with Texts, a comprehensive listing of all locally adopted textbooks used in all of the many different

courses at the high school level, is available online.

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INSTRUCTIONAL MATERIALS TIMELINE

INSTRUCTIONAL MATERIALS TIMELINE

DATE EVENT

First week in August Principals compare latest enrollment numbers with inventory of

instructional materials and report shortages to Coordinator of

Instructional Materials and Libraries

Monday of third week of school Principal or designee completes Textbook Survey Form For K-5

and K-6 Schools and returns it to the Secretary to the Assistant

Superintendent of Educational Services

October 1 Instructional Text Application Forms due to the Coordinator of

Instructional Materials and Libraries for following spring

adoption

March 1 Workbook Order Forms e-mailed to sites by Coordinator of


March 1 Instructional Text Application Forms due to the Coordinator of

Instructional Materials and Libraries for following fall adoption

April 25 Workbook Order Forms due to the Coordinator of Instructional

Materials and Libraries. This includes quantities for consumable

K-2 mathematics and consumable kindergarten ELA texts.

May 3

K-8 and High School Textbook Order Forms due to the

Coordinator of Instructional Materials and Libraries

June Textbook Inventory Forms (K-8) due to the Coordinator of


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INSTRUCTIONAL TEXT APPLICATION AND EVALUATION FORMS

Fairfield-Suisun Unified School District INSTRUCTIONAL TEXT APPLICATION FORM

Book Title: ______________________________________ Date: ________________________________ Author (Editor): __________________________________ Publisher: ____________________________ Edition: _________________________________________ Copyright Date: _______________________ Grade Level: Basic Text Summer Reading Only K-5 6-8 9-10 11-12 Supplementary Advanced Placement/IB Only

School: _____________________________ Subject Area: ______________________ Grade: _________ Course Title: ____________________________________ Text Replaces: _________________________ This selection meets the following District Standards:

Reviewer #1 _____________________________________________________________________

Print Name Signature School

Reviewer #2 _____________________________________________________________________


Reviewer #3 _____________________________________________________________________


Initiating Department Chair/ _____________________________________________________________________ Program Supervisor Print Name Signature School Principal _____________________________________________________________________


District _____________________________________________________________________

Administrator Print Name Signature School

Submit to the Instructional Media Center (IMC) Due Dates: March 1 or October 1

Directions: Each text that is to be considered for adoption shall be reviewed by three staff members. The evaluators must be representative of different sites. For high schools, each of the comprehensive high schools must be represented. This form and the accompanying textbook evaluations should be submitted

to the appropriate administrators using this form. An unmarked copy of the text must accompany this review.

Check the box next to the reviewer to whom the text should be returned following Board review.

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Fairfield-Suisun Unified School District INSTRUCTIONAL TEXT EVALUATION FORM

(Not for Supplemental Reading Books)

Book Title: __________________________________________School: _________________________________

Signature of Evaluator: ________________________________Position: _________________________________

Please rate the textbook being recommended against each of the following desirable qualities according to the following scale.

Poor Fair Good Excellent

1. Course of Study – The textbook covers the content outline for the 1 2 3 4 course of study. 2. State Guidelines – The textbook addresses the State Framework, 1 2 3 4 Model Curriculum Standards and other State documents. 3. Appropriate Readability – The textbook is at the instructional 1 2 3 4 level of students who will take the course and is age appropriate. 4. Emphasis on Critical Thinking – The textbook requires critical 1 2 3 4 thinking (making inferences and deductions, determining cause and effect, comparing and contrasting, problem-solving, etc.) and avoids rote memorization. 5. Clarity of Writing – The textbooks is clear, logical, and well 1 2 3 4 organized. 6. Sequential Presentation – New concepts are presented 1 2 3 4 step-by-step and are easy to grasp. 7. Appropriate Pacing – The number of new words and ideas 1 2 3 4 introduced on each page is manageable for students who will take the course. 8. Effectiveness of Style – The writing is lively, direct, 1 2 3 4 evocative of a student’s experiences, and humorous where appropriate. 9. Concreteness – Abstract concepts are made vivid and 1 2 3 4 understandable. 10. Effectiveness of Graphics – The textbook is presented in a 1 2 3 4 way that is inviting to students (e.g., the print size is appropriate; pages are not cluttered; headings, subheadings, and illustrations are clear).

(continued)

12/01

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Poor Fair Good Excellent

11. Copyright – The material is not dated. 1 2 3 4 12. Accuracy – The material is free of factual, grammatical, and 1 2 3 4 typographical errors. 13. Contributions – The text fosters a regard for the contributions 1 2 3 4 of men and women in all types of roles and of the cultural and racial diversity in our society. 14. Teaching Versatility – The textbook can be used in a variety of 1 2 3 4 teaching forms (e.g., whole class, small group, individualized). 15. Learning Versatility – The material can be used with a variety of 1 2 3 4 student learning styles and levels (regular education, advanced, main-streamed bilingual, and special education). 16. Effective Student Exercises and Extensions – Questions, chapter 1 2 3 4 summaries, quizzes, unit tests, activities, and suggested readings help students practice, master, apply, and extend what they have learned. 17. Effective Companion Materials – Software, workbooks, 1 2 3 4 blackline masters, unit tests, lab manuals, and/or audio-visual aids are available and successfully reinforce and extend the material for students at different levels. 18. A High-Quality Teacher’s Guide – The teacher’s guide is helpful 1 2 3 4 for planning instruction.

COMMENT on the purpose and rationale for this selection: ______________________________________________

____________________________________________________________________________________________________ ____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Attach to Instructional Text Application Form

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Fairfield-Suisun Unified School District

SUPPLEMENTAL READING BOOK EVALUATION FORM

All books shall receive three independent evaluations based on a complete reading of the book. Reviewing Teacher: __________________________________________________________________________________

Date: __________________________________________ School: __________________________________________

Book Title: __________________________________________________________________________________________

Author: _________________________________________ Publisher: ________________________________________

Reading Level: ___________________________________ Indicate Appropriate Age Level: _______________________

Included on the following recommended reading lists: ______________________________________________________ ____________________________________________________________________________________________________ Course and grade level for which this book is requested: _____________________________________________________

Describe how this book will satisfy course objectives, curriculum objectives and standards: _________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ Describe how this book reflects social and cultural diversity: __________________________________________________

____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ Book summary for parent communication (two to four sentences). If the selection contains any mature subject matter, violence, or harsh language, please cite page numbers for parent notification. ___________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________

Attach to Instructional Text Application Form

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TEXTBOOK SUFFICIENCY

In accordance with Board Policy 6161.1 Selection, Adoption, and Disposition of Instructional Texts and Materials and Education Code

60119, the “Governing Board annually conducts a public hearing on the sufficiency of the district’s instructional materials. At these

hearings, the Governing Board shall determine, through a resolution, whether each student in each school has sufficient textbooks

and/or instructional materials in each of the following subjects that are consistent with the content and cycles of the state

curriculum frameworks: mathematics; science; history-social science; and English language arts, including English language

development. Additionally, the governing Board will certify that students enrolled in foreign language or health courses have

sufficient textbooks or instructional materials. This hearing shall take place on or before the end of the eighth week from the first

day students attend school for that year.”

In compliance with the Williams settlement (Eliezer Williams, et al., vs. State of California, et al.), all pupils, including English learners,

have state and/or locally-adopted and standards-aligned textbooks and instructional materials to use in class and to take home to

complete required homework assignments. Textbooks in all core subjects are current and in good condition. All of our schools meet

the Williams’ Settlement requirements. Please note that it is not a requirement to provide students with two sets of textbooks (one

at school and one at home).

TEXTBOOK ORDERING PROCESS

KINDERGARTEN-GRADE 8 AND ALTERNATIVE SCHOOLS

Budget permitting, all consumable math textbooks for grades kindergarten through second grade and English language arts for

kindergarten will be ordered in April for delivery to the sites prior to the end of the school year. The Coordinator of the Instructional

Media Center (IMC) will provide direction to school site secretaries regarding these orders.

In March, the IMC will e-mail Workbook Request Forms to the site principals. These forms are to be completed and submitted to the

IMC by April 25. Based on enrollment projections for the following school year, the IMC will order all workbooks for delivery to the

sites prior to the end of the school year. The K-8 Textbook Order Form, K-5 Workbook Order Form for Math and English Language

Arts, and the Middle School Workbook Order Form are located in the Appendix of this Handbook.

At the end of the school year, site principals will inventory all instructional materials, including teacher materials, and notify the

Coordinator of Instructional Materials and Libraries of shortages. It is imperative that this information be forwarded as soon as

possible to ensure that all students have the appropriate materials on the first day of school. Replacement of lost teacher materials

is a site responsibility. The Textbook Inventory Form Grades K-8 can be found in the Appendix of this Handbook.

All requests for textbooks or instructional materials directed to the Coordinator of Instructional Materials and Libraries must come

from the principal or the principal’s designee.

The Instructional Media Center (IMC) webpage contains price lists and ordering information for all textbooks.

COMPREHENSIVE HIGH SCHOOLS

In May, as soon as the master schedule has been developed for the following school year, site administration will provide their

textbook clerks with section and enrollment numbers. The textbook clerks will inventory materials on site and inform site

administration of shortages. Site administration will complete the High School Textbook Order Form and submit it to the

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Coordinator of Instructional Materials and Libraries by May 15. It is imperative that this information be forwarded as soon as

possible to ensure that all students have the appropriate materials on the first day of school. Replacement of lost teacher materials

is a site responsibility. Please review the section of this handbook on student Textbook Losses.

In February, the IMC will e-mail High School Workbook Order Forms to the site principals. These forms are to be completed and

submitted to the IMC by March 15. Based on enrollment projections for the following school year, the IMC will order all workbooks

for delivery to the sites prior to the end of the school year.

All requests for textbooks or instructional materials directed to the Coordinator of Instructional Materials and Libraries must come

from the principal or the principal’s designee.

TEXTBOOK PROCESSING


Textbooks are to be unpacked and inventoried immediately upon receipt at each site. All books must be stamped with the FSUSD

stamp.

Materials are distributed at each site, as needs are identified.

Extra material is sent to IMC after classes are leveled. Five extra copies of each student text and workbook should be kept on site.


Currently, one library textbook clerk is assigned to assist with textbook processing and distribution at each of the three

comprehensive high schools.

Additional workers are provided in August and June for processing of new materials and textbook checkout and return.

When books arrive at the site, the school principal identifies the individual who is to move the textbook boxes and the location

where the processing will take place.

The assigned textbook clerk enters the new information into the textbook circulation system and assigns barcode numbers to new

texts. Working under the supervision of the textbook clerk, students may unpack, stamp, apply barcodes and mark assigned

numbers on the books. Specific format to be followed is posted in each book room. It is imperative that student workers be advised

of and follow these safety procedures:

Wear covered-toe shoes with back straps

Do not move or lift textbook boxes.

Take textbooks out of the box, one at a time, using both hands.

When bending down, do so at the knees or sit on a short stool so you are at the level of the box you are unpacking.

When processing books, sit or make sure the worktable is at a level where bending is not necessary.

Use appropriate tools for opening boxes, and transporting books within the processing room.

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Transportation of processed books to book depository is arranged by overseeing administrators, keeping in mind that the student

helpers are not to transport books or lift more than five pounds at one time. Appropriate equipment for textbook transportation

needs to be provided by each site.

Textbook repair should take place during the year and after books are returned to make sure that all material in the inventory is

usable.

TEXTBOOK DISTRIBUTION


The principal or principal’s designee is responsible for distributing textbooks to teachers. Each classroom teacher is responsible for

issuing and keeping track of textbook distribution in his or her classroom.


Before textbook distribution begins, the following must be in place:

The master schedule and current student information must be uploaded to the textbook circulation system by Technical Support

Services staff.

Dates for check out and semester classes must be entered into the textbook system. Under the direction of site administration,

textbook clerks perform this task.

Scheduling of checkout is coordinated through site administration and the textbook clerk. As textbook checkout at the

comprehensive high schools takes several days to complete, priority in scheduling must be given to subjects that demand immediate

need of a textbook. Teachers must advise the textbook clerk in advance of the exact title of the book needed for each period. Forms

have been created to streamline the scheduling process. Class sets are not to be checked out until all students have textbooks

assigned to them.

Principals should communicate to staff the importance of keeping to the checkout schedule, being on time, keeping students orderly

and making sure students are supervised by their teachers at all times.

When a class arrives for checkout, the teacher must make sure the correct class and text have been identified. Students must

present the proper ID to be issued a textbook.

Students with overdue texts will be given a list of such texts and referred to the teacher for further reminders to return the texts. In

compliance with Board Policy 6161.2 Damaged or Lost Instructional Materials, “When materials are lost or so damaged that they are

no longer usable, the student shall be immediately issued a replacement material. However, students or parents/guardians shall be

responsible for reparation equal to the current replacement cost of the materials.”

Class sets are to be picked up from the textbook room by the teacher needing them. Textbook personnel do not deliver textbooks.

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TEXTBOOK INVENTORY PROCESS


Each teacher must keep a current inventory of the textbooks and teacher material in his/her classroom. Department chairs or grade

level representatives will coordinate the totals for each subject or grade level.

Losses and non-returns must be reported to the office so the school can follow up with collection of fees and ordering replacements.

Lost textbook money is deposited to account 01-7156-0-4100-1627-1010-xxx-020 for elementary schools and to account 01-7156-0-

4100-1628-1010-xxx-020 for middle schools. Textbook Loss Report Forms can be found in the Appendix.

Teachers who transfer out of the district must leave all FSUSD material at the site of origin, and the site is responsible for following

up on this requirement. Teacher sign-out forms should include material inventory sheets.

Teachers transferring to another school must leave all FSUSD material at the site of origin, and the site is responsible for following

up on this request. Special accommodations can be made through IMC for those who are transferring within the district and want to

keep the teacher material that they have annotated.

Outdated instructional materials are to be disposed of in compliance with Board Policy 3270 Sale and Disposal of Books, Equipment

and Supplies. Contact the Coordinator of Instructional Materials and Libraries for guidance.


During late fall or early spring and as time is available, school personnel, with the assistance of the textbook clerk, shall complete an

inventory of all basic texts. Student assistants may be used to help with the scanning of texts.

The textbook clerk prepares overdue notices, which are mailed by each school. First notice gets mailed at the end of the school year;

second notice gets mailed first week of school, with teacher reminders during checkout time. In September, the textbook clerk will

call the homes of students with overdue texts. In October, students with more than two overdue books will be referred to the

discipline office. A third notice will be mailed in January and the textbook clerk will continue to make reminder phone calls.

Overdue textbooks are converted into fines on October first.

All textbook fees collected by the school need to be documented in the textbook circulation software system and by the school

treasurer and deposited to the textbook account 01-7156-0-4100-1629-1010-xxx-020.

TEXTBOOK RETRIEVAL


Students return textbooks to their teachers or office personnel. This step should be included in the formal withdrawal procedures at

each site.

Losses and non-returns must be turned in to the office so the school can follow up with collection of fees and ordering

replacements. Lost textbook money is deposited to account 01-7156-0-4100-1627-1010-xxx-020 (middle schools use 1628)

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Each site will identify return dates at the end of the school year, so additional personnel can be provided for this process. Short-term

hire textbook clerks are provided at each site for a period of up to two weeks to assist with textbook returns and inventory.

As the textbook collection process takes several days to complete, site administration should support teachers in designing

instruction and assessment during the last few weeks of school so that textbooks can be returned prior to the last day of instruction.

Teachers whose classes return textbooks before the last day will be provided with lists of students who have overdue texts so they

can follow up with reminders to return. Other students will receive notices in the mail.

Throughout the year, teachers will be provided with lists of students who have overdue books.

Transfer, expulsion, and withdrawal forms will include a section for overdue books and/or fees.

Senior checkout forms will include return of all overdue books and payment of book fees.

Schools are encouraged to provide incentives for students to return textbooks at the end of the year.

TEXTBOOK LOSSSES

In accordance with Board Policy 6161.2 Damaged or Lost Instructional Materials, the Governing Board recognizes that instructional

materials are an expensive resource and that each student is entitled to sufficient instructional materials in accordance with law.

Instructional materials provided for use by students remain the property of the district. Students are responsible for returning

borrowed materials in good condition, with no more wear and tear than usually results from normal use.

When materials are lost or so damaged that they are no longer usable, the student shall be immediately issued a replacement material. However, students or parents/guardians shall be responsible for reparation equal to the current replacement cost of the materials. When materials are damaged but still usable, the Superintendent or designee shall determine an appropriate charge.

In accordance with CA Education Code 48904 and Board Policy 6161.2 Damaged or Lost Instructional Materials, if reparation is not excused and not paid by the student or parent/guardian, the district may withhold the student's grades, diploma and transcripts in accordance with law, Board policy, and administrative regulation.


Teachers are to encourage students to return books in a timely manner so losses can be kept to a minimum.

Losses and non-returns must be turned in to the office so the school can follow up with collection of fees and ordering

replacements. Lost textbook money is deposited to account 01-7156-0-4100-1627-1010-xxx-020 (middle schools use 1628 and high

schools use 1629).

School site secretaries will examine reported losses at the end of the year and determine the need to adjust textbook orders for the

following year.


The prevention of textbook loss at the high school level requires that the entire school community play a role in the constant

reminder to return books once the course is completed or the student transfers.

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The District’s goal is to keep losses of each textbook at 5% or less, and will spend funds to replace 5% of the lost textbooks. To

ensure the highest rate of textbook return possible, the administrator designated to oversee textbooks should closely monitor

retrieval procedures at each site.

Losses above 5% per title will be charged to the school’s discretionary fund.

Schools should consider creating positive incentives to encourage the return of textbooks at the end of the year. Tickets to school

events and yearbooks may be some of the items raffled, as well as other items donated through parent, community, or business

organizations.

Textbooks due in June are converted to losses if not returned by the following September.

Specific processes are included in the Textbook Retrieval section.

All textbook fees collected by the school must be documented in the textbook circulation software system and by the school

treasurer and must be deposited to the textbook account 01-7156-0-4100-1629-1010-xxx-020.

END OF THE YEAR TEXTBOOK REPORTS


At the end of each school year, teachers must:

Prepare an inventory of pupil textbooks in their classroom and submit the inventory to the principal or designee.

Prepare an inventory of the teacher materials for reading, math, science and social studies and submit the inventory to the principal

or designee.

Report lost material to the office before last-day checkout.

At the end of June or before the school closes for the summer, each site must submit the following to the Coordinator of

Instructional Materials and Libraries:

Textbook Loss Report Form, indicating the titles and quantity of lost student books and the funds deposited in the lost textbook

account. The principal must sign this form.

Textbook Inventory Form, indicating quantities of materials currently on site.


At the end of the school year:

Textbook clerks will inventory textbooks and prepare a report of losses/non-returns for the principal and Coordinator of


Textbook clerks will print out overdue letters to be mailed by site personnel as assigned by principal.

Over the summer, a loss report will be compiled by the Coordinator of Instructional Materials and Libraries to be shared with the

high school principals and the Director of Secondary Education.

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LIBRARY SERVICES

The library team of Fairfield-Suisun USD serves our school community as instructional leaders developing information-literate,

independent learners. Our school libraries are served by library media teachers, library media technicians K-8, and library media

technicians 9-12.

COLLECTION DEVELOPMENT

Our libraries provide essential curricular support to our schools as well as opportunities for developing reading and lifelong learning

skills for our students. In compliance with Board Policy 6161.1 Instruction, library materials are considered support materials that do

not require Governing Board Adoption. In selecting library materials, suggestions of titles are gathered from teachers, students,

administrators, and parents. Librarians use their professional training and judgment in selecting materials. They may rely on

professional review sources such as the American Library Association, American Association of School Libraries, Wilson Standard

Catalog Series, Booklist, Horn Book, School Library Journal, and others. Selection of library materials is the responsibility of the local

site librarian and administration.

To qualify for selection, support materials must have been favorably reviewed by one of the recognized reviewing sources or have received favorable evaluations from qualified district evaluators, including classroom teachers and librarians. Selection of materials on controversial issues shall be directed toward maintaining a balanced collection representing various views. As appropriate, the support materials shall:

a. Be consistent with the content standards and the essential learnings of the district course of study.

b. Meet high standards of quality in factual content and presentation, and be aligned with state frameworks and district master curriculum guides.

c. Be appropriate for the subject areas and for the age and emotional development of the students for whom the material is selected.

d. Have aesthetic, literary, or social value.

e. Be suitable in physical format and appearance of materials for their intended use.

f. Foster respect for men and women of all ages and races and for minority and ethnic groups; represent realistically our pluralistic society, along with the roles available to both men and women in today's world; and be designed to help students gain an awareness and understanding of the many contributions made to our civilization by men, women, minority groups, ethnic groups, the physically challenged, and religious groups from a social science perspective.

AUDIOVISUAL MATERIALS

In order to insure appropriate educational use of videos and films, teachers will follow the guidelines below and as described in

Administrative Regulation 6162.1 Audiovisual Materials:

Videos and films are to be used for education, not entertainment, of students.

Videos and films selected for the classroom must support specific curriculum objectives prescribed for that classroom. Principals

may establish procedures for a single approval of an entire list of media that has been reviewed by the staff and found appropriate

for use at specific grade levels or in designated courses.

http://www.gamutonline.net/district/fairfieldsuison/DisplayPolicy/143314/6http://www.gamutonline.net/district/fairfieldsuison/displayPolicy/143316/index.html

18 | P a g e

All videos and films not obtained from the district Instructional Media Center (IMC), the Solano County Office of Education library, or

school library must have prior approval by the principal. Board Policy 616.26 Use of Copyrighted Materials shall be followed.

PROCEDURES FOR QUESTIONING USE OF INSTRUCTIONAL MATERIALS

The Governing Board has an obligation to defend the right of individuals to question the selection and use of instructional materials, but in addition, to defend and protect the right of the community from efforts to impose censorship. Challenges will be accepted only from residents of the district or parents/guardians whose child is enrolled in a district school.

Whenever the selection of instructional materials is questioned or challenged, every effort shall be made to resolve the issue in an informal manner with the teacher and/or site administrator. An alternative text of equal merit may be mutually agreed upon by the teacher and parent. The teacher will determine the learning activities and assessment for this alternate assignment.

If the questioning or challenging of the appropriateness of materials is not resolved at the informal level, procedures have been established to provide a system for receiving, considering, and acting upon written complaints regarding instructional materials used by the district. These steps are outlined in Board Policy 6161.1 Instruction.

PROCEDURES FOR FINES, PAYMENTS, AND REFUNDS

FINES

Monthly-Library Media Technician issues to site Faculty a Destiny report by Homeroom of all outstanding

library items.

Once Per Trimester -Library Media Technician issues copies of individual Destiny bills/printouts to

Students**. These must be forwarded home via U.S. Mail or given to the teacher to forward home.

(Report should detail ALL outstanding items from ALL FSUSD library sites for students currently enrolled in

your school.) *Once Per Semester for Middle Schools and High Schools. **Note: This can be done

monthly, if possible.

School Year End-Library Media Technician issues Year-End Bill for all outstanding library items and

forwards home via U.S. Mail.

School Year-End and Daily- Library Media Technician marks all library items as Lost for all items with due

dates over six months old.

School Year-End- Library Media Technician runs Reports-Patron-Fine History and compares amount with

Secretary/Treasurer’s total dollar amount listed in Library Lost/Damage Book general ledger account.

Daily-Library Media Technician marks all library items as “Lost” for all items of a student who has left your

school. (This insures that any FSUSD Library Technician can accept funds for a lost item from your

school.)

Daily - Library Media Technician maintains hard copies of all refund requests and all fines charged to

students.

PAYMENTS RECEIVED

Multiple Fines-Library Media Technician posts the money to the oldest dated item. Review all

outstanding fines and then “EDIT” the fine. This will allow you to apply the money to the oldest item.

Funds received from student/parent. Library Media Technician posts payment in Destiny and issues a

receipt to student/parent. (Note: when multiple payments are made for one fine, it is best to use

Destiny’s Fine History-Fine Detail as a receipt. This will show the total of each payment on the item not a

cumulative total as on the Patron Receipt.)

http://www.gamutonline.net/district/fairfieldsuison/displayPolicy/143321/index.htmlhttp:/www.gamutonline.net/district/fairfieldsuison/displayPolicy/143321/index.htmlhttp://www.gamutonline.net/district/fairfieldsuison/DisplayPolicy/143314/6

19 | P a g e

Funds received from non-student/parent. Make sure to note name and address from whom you

received the funds on the Fine Payments Form so you will have a record of the person entitled to a

possible refund.

A Fine Payments Form is completed by Library Media Technician and is forwarded to the Site

Secretary/Treasurer for deposit to District Office. (Money should never be held in the library. Funds must

be delivered to the front office on the day they are received in the library.

Site Secretary/Treasurer maintains a file in his/her work area detailing all of the library deposits with

copies of the library receipts. Christine Marquardt at District Office will issue a CR# for the deposit. This

CR# sheet must be kept in the file with all the library receipts attached.

Payments for other FSUSD sites. When receiving money for items at other sites, Library Media Technician

ensures that the book is marked Lost/Damaged in Destiny and posts the payment. A Fine Payments

Form must be completed and kept as a separate deposit from your sites funds. Forward a copy of this

form via interdistrict mail to the site whose funds you have received and deposited.

20 | P a g e

REFUNDS

When a lost book is checked in, Destiny automatically does one of two things: It posts in the computer

book returned-fine deleted OR book returned-refund due patron. It posts book returned-fine deleted

because the student was fined but NEVER PAID the fine. NO REFUND DUE. The student account is now

clear. The student does not owe for the book because we have it back in our library. It posts book

returned-refund due patron and leaves a red-colored credit/refund on the account. i.e. (we

owe student) as opposed to a charge/fine $10.00 (student owes us).

Library tech reviews student account to determine the date that the student paid for the library item and

if a refund is due patron.

Library Media Technician completes Refund Request Form if the student paid for the library item within

one year of the date of the book return.

Library Media Technician Waives the Refund Due if the student paid for the library item more than one

year ago. (EDIT the fine and you will be given an option to WAIVE the refund. A note box will pop up on

the screen and you must input today’s date along with “Refund Waived due to item paid by patron

more than one year ago.”)

REFUND PROCEDURE

Library Media Technician updates the Refund in Destiny so that Destiny will show that the refund has

been issued. The Destiny date will actually be the date you forwarded the refund to the District Office

for check disbursement.

Library Media Technician completes Refund Request Form and forwards it to Christine Marquardt, District

Office, Fiscal Services, Check Disbursement. (Including all its back-up paperwork.)

Library Media Technician forwards a copy of the Refund Request Form to the Site Secretary/Treasurer as

he/she tracks your site’s money and needs to know funds are being issued from the Library

Lost/Damaged Item account.

Library Media Technician forwards either a copy of the Refund Request Form to the teacher or E-mails

the student’s teacher so he/she can advise the student that a refund is in process and should issue

within 60-90 days.

Library Media Technician maintains hard copies of all refund requests and all fines charged to students.

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INSTRUCTIONAL MEDIA CENTER

The Instructional Media Center (IMC) is located on the second floor of the Fairfield-Suisun Unified School District at 2490 Hilborn

Road. The center houses educational material to support the curriculum including videos, book sets, realia, models, posters and

more. It includes a work center with over 300 die-cuts, laminators, and tools to create displays and cut-outs for instruction.

Instructions for accessing the IMC Catalog are available online. All requests for IMC materials must be made online. Please allow 3-4

days delivery time. The IMC is open Monday-Thursday from 1:00-4:30 PM. The IMC is closed on Friday. For additional information

contact Suzanne Romero at 399-1266.

APPENDIX

Textbook Loss Report Form (Grades K-8)

K-5 Workbook Order Form for Math an English Language Arts

Textbook Inventory Form Grades K-8

Textbook Order Form Grades K-8

Middle School Workbook Order Form for English, ELD, Math, Science, and Social Studies (Grades 6-8)

High School Textbook Order Form

High School Workbook Order Form

Library Fine Payment Form

Library Refund Request Form

Textbook Survey for K-5 and K-6 Schools

http://www.fsusd.k12.ca.us/education/imc/destiny_instruction.pdfmailto:[email protected]

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TEXTBOOK LOSS REPORT FORM (GRADES K-8)

Textbook Loss Report Form (Grades K-8)

School Site: ___________________________________ Principal’s signature:___________________________

Title Amount Collected

Total Amount Collected and Deposited to

Account 01-7156-0-4100-1627-1010-xxx-020

$

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K-5 WORKBOOK ORDER FORM FOR MATH AND ENGLISH LANGUAGE ARTS

K-5 Workbook Order Form for Math and English Language Arts

Please indicate quantities for each workbook. (There is NO kindergarten math workbook.)

Please send this form to the Coordinator of Instructional Materials and Libraries by April 25

School Site: ______________________________________ Principal’s signature: ___________________

Grade Math (one per student) Treasures

K XXXXXXXXXXXXXXXXXXXXXXXXX _____Full Color Activity Books (all students will receive this)

_____Practice Bks (request only if teachers are using them)

1

______ Mastering CA Math Stds.

_______ Homework Prac/Problem Solv

_______ Reteach and Skills

_____Practice Book

_____Unit Assessment (request only if teachers are using them)

_____ELD Practice Book

2




_____Practice Book



3




_____Practice Book



4




_____Practice Book



5




_____Practice Book



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TEXTBOOK INVENTORY FORM GRADES K-8

TEXTBOOK INVENTORY FORM GRADES K-8

School Site: ____________________________________ Principal’s Signature: _________________________

INDICATE CURRENT INVENTORY OF MATERIALS Please send this form to the Coordinator of Instructional Materials and Libraries by June 25

Grade ELA Math Science Social Studies

K XXXXX XXXXX

1 ____ Vol. 1.1 _____ Vol. 1.4

____ Vol. 1.2 _____ Vol. 1.5

____ Vol. 1.3 _____ Vol. 1.6

2 _____ Vol. 2.1 _____ Vol. 2.2

3 _____ Vol. 3.1 _____ Vol. 3.2

4

5

6

_____ Anthology (one per

student

_____ Reality Central Anthology

(class set per teacher)

7


student



_____ PreAlgebra

_____ Algebra

8


student



_____ Algebra

Readiness

_____ Algebra

_____ Geometry

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TEXTBOOK ORDER FORM GRADES K-8

TEXTBOOK ORDER FORM GRADES K-8

School Site: ____________________________________ Principal’s Signature: _________________________

INDICATE ADDITIONAL QUANTITIES NEEDED BASED ON NEXT YEAR’S PROJECTED ENROLLMENT Please send this form to the Coordinator of Instructional Materials and Libraries by May 15

Grade ELA Math Science Social Studies

K XXXXX XXXXX

1 ____ Vol. 1.1 _____ Vol. 1.4

____ Vol. 1.2 _____ Vol. 1.5

____ Vol. 1.3 _____ Vol. 1.6

2 _____ Vol. 2.1 _____ Vol. 2.2

3 _____ Vol. 3.1 _____ Vol. 3.2

4

5

6


student



7


student



_____ PreAlgebra

_____ Algebra

8


student



_____ Algebra

Readiness

_____ Algebra

_____ Geometry

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MIDDLE SCHOOL WORKBOOK ORDER FORM (GRADES-6-8)

Middle School Workbook Order Form (Grades 6-8) English, ELD, Mathematics, Science, Social Studies

Please send this form to the Coordinator of Instructional Materials and Libraries by April 25

School Site: ________________________________________ Principal’s signature: _____________________

Subject Grade 6 Grade 7 Grade 8

English --Order one of each workbook for every student

_____ All-in-One Workbook _____ Reality Central Writing Journal



ELD _____ Language Central Worktext _____ Language Central Worktext _____ Language Central Worktext

Mathematics --Select TWO per student

_____ Skills Practice Workbook _____ Practice Workbook _____ Word Problem Practice WB _____ Interactive Study Notebook _____ Study Guide & Intervention _____ Skills Maintenance Workbook _____ Mastering CA Standards WB

_____ Skills Practice Workbook _____ Practice Workbook _____ Word Problem Practice WB _____ Interactive Study Notebook _____ Study Guide & Intervention _____ Skills Maintenance Workbook _____ Mastering CA Standards WB

Note: Courses below are not grade specific

Algebra Readiness --Select TWO per student

_____ Skills Practice Workbook _____ Skills, Concepts, Problem Solv. _____ Activities Workbook _____ Noteables Interactive Sty WB _____ Problem Solving Workbook _____Skills Maintenance Workbook _____ Mastering CA Standards WB

Algebra I --Select TWO per student

_____ Skills Practice Workbook _____ Practice Workbook _____ Word Problem Practice WB _____ Interactive Study Notebook _____ Study Guide & Intervention _____ Mastering CA Standards WB

Geometry --Select TWO per student

_____ Skills Practice Workbook _____ Practice Workbook _____ Mastering CA Standards WB

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HIGH SCHOOL TEXTBOOK ORDER FORM

High School Textbook Order Form

Please send this form to the Coordinator of Instructional Materials and Libraries by May 3

School Site: ________________________________________________ ________________________________________

Administrator overseeing textbooks: ___________________________________________________________________

Principal’s signature: ________________________________________________________________________________

Course Title Book Title, Publisher, Copyright Date ISBN

Number of

Students

Enrolled

Less

Quantity in

Inventory

Quantity to

Order

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HIGH SCHOOL WORKBOOK ORDER FORM

High School Workbook Order Form

Please send this form to the Coordinator of Instructional Materials and Libraries by May 3

School site: ________________________________________ Principal’s signature: ______________________

Course Indicate Quantity of Each Title

Algebra I You may combine titles, but total number of workbooks cannot equal more than TWO per student

_____ Skills Practice Workbook _____ Practice Workbook _____ Word Problem Practice Workbook _____ Interactive Study Notebook _____ Study Guide and Intervention Workbook _____ Mastering the CA Math Stds Workbook

Algebra 2 You may combine titles, but total number of workbooks cannot equal more than ONE per student

_____ Skills Practice Workbook _____ Practice Workbook _____ Mastering the CA Math Stds Workbook

Geometry You may combine titles, but total number of workbooks cannot equal more than TWO per student

_____ Skills Practice Workbook _____ Practice Workbook _____ Mastering the CA Math Stds Workbook

Note: Workbooks are not available for English Language Arts, Social Science, or Science.

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TEACHER: LIBRARY MEDIA, JOB DESCRIPTION

PRIMARY FUNCTION:

The Library Media Teacher will ensure that students and staff are effective users of ideas and information by providing instruction

to create competence in reading, viewing, evaluating, choosing, and using information. This will be achieved by collaborating with

classroom teachers in designing units of instruction and learning strategies that meet the California State Framework

requirements. Meets individual students’ needs by providing equal access to information at point of need.

DIRECTLY RESPONSIBLE TO: Principal

ASSIGNED RESPONSIBILITIES:

Instructional and Supervisory Tasks:

1. Provides instruction to students and staff in the use of the on-line catalog and other electronic sources.

2. Teaches students and staff to select, evaluate and use information.

3. Provides assistance to the staff in the selection of the appropriate library materials for students and class use.

4. Provides assistance to staff in the instruction of appropriate library skills.

5. Works with staff to motivate reading.

6. Plans with teachers units of study integrating library resources with classroom instruction.

7. Attends meetings with teachers, department heads and the district library coordinator to determine courses of study and methods of instruction.

8. Has knowledge of state frameworks and the district curriculum.

9. Provides curriculum leadership by participating in school and district committees.

10. Instructs, supervises and directs school library technicians.

11. Instructs, supervises and directs volunteer and student assistants.

Computer and/or Media Technology

1. Maintains the computerized on-line catalog for the library.

2. Creates statistical and operational reports and conducts surveys to analyze library operational needs.

3. Uses available library technology as a part of daily operations.

4. Troubleshoots and maintains all library equipment.

5. Schedules the library equipment for class and classroom use.

6. Acquires necessary skills to utilize advanced library technology.

30 | P a g e

Administrative

1. Plans the objectives of work for the year with supervisor.

2. Evaluates, selects and orders all print and non-print materials.

3. Assumes responsibility for the preparation of materials for cataloging.

4. Assumes responsibility for all materials, equipment and furniture assigned to the library.

5. Assumes responsibility for the circulation of books and materials.

6. Prepares and administers library budget.

7. Maintains, inventories and updates the library collection.

8. Assesses student and staff needs to determine material and equipment needs.

9. Provides in-service to staff and administration on library resources.

10. Works to promote the library program as an integral part of the school.

11. Works cooperatively with school staff, other library media teachers, district library coordinator, and the community.

12. Demonstrates knowledge of theory and function of school library programs by keeping abreast of current trends in educational programs, methods and media.

13. Makes required reports to principal and district.

14. Performs work as required, including supervisory responsibilities assigned by the principal.

MINIMUM QUALIFICATIONS:

1. Valid California teaching and a California school library media credentials.

2. Experience and knowledge in a variety of computer-related programs, formats, and platforms.

SUPERVISION EXERCISED AND RECEIVED

EXERCISED: Students in activities under his/her direction and assigned School Library Media Technicians, volunteers and student assistants.

RECEIVED: Principal

PHYSICAL ACTIVITY REQUIREMENTS

Work Position (Percentage of Time):

Standing: 20 Walking: 75 Sitting: 5

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Body Movement (Frequency):

None (0) Limited (1) Occasional (2) Frequent (3) Very Frequent (4)

Lifting (lbs.): 30 Lifting: 3 Bending: 4

Pushing and/or Pulling Loads: 4 Reaching Overhead: 4 Kneeling or Squatting: 4

Climbing Stairs: 1 Climbing Ladder: 1

Board Approved: 2/25/99

32 | P a g e

SCHOOL LIBRARY MEDIA TECHNICIAN K-8, JOB DESCRIPTION

PRIMARY FUNCTION:

Under guidance and supervision of the library media teacher, the school library media technician performs library technical support

work involving a variety of library procedures. Work involves tasks related to computer circulation and information retrieval

systems, and the maintenance of books and other library materials and performs other related duties.

ASSIGNED RESPONSIBILITIES:

Instructional and Supervisory Tasks

1. According to established procedure provides assistance to students and staff in the circulation of library materials to support the curriculum.

2. Assists students and staff in using standard library materials, including the on-line catalog and other electronic and print resources.

3. Coordinates and inspects the work performed by student assistants. 4. Coordinates the routine operation of the library.


1. Troubleshoots and maintains library computerized hardware and software. 2. Assists with the maintenance of the computerized on-line catalog and/or traditional card catalog for the library. 3. Ability to assist students and staff with electronic information retrieval.

Clerical Tasks

1. Types requisitions, processes, shelves and circulates library materials, multi-media materials, computer hardware, software and supplies.

2. Maintains and monitors records of lost and damages library material. 3. Maintains records of acquisitions, withdrawals and inventory. 4. Maintains and operates library office equipment. 5. Performs minor repair of media materials. 6. Provides clerical assistance to the school library media teacher by typing, word processing, filing, duplicating library

materials, and performing other related duties.


1. Ability to carry out oral and written directions, read, proofread, write and speak at a level sufficient to fulfill the duties to be performed for the position described.

2. Ability to learn standard library practices and procedures, including knowledge of simple cataloging rules, filing rules and the Dewey Decimal Classification System.

3. Knowledge of personal computers and software applications. 4. Ability to establish and maintain cooperative working relationships. 5. Ability to perform tasks without close supervision. 6. Ability to type or keyboard at a speed of 45 words per minute from clear copy. 7. Six months of experience in a related field is desired. 8. Must have a high school diploma or General Education Diploma.

33 | P a g e








Climbing Stairs: 1 Climbing Ladders: 1

(10-160) Board Approved 5/9/96

34 | P a g e

SCHOOL LIBRARY MEDIA TECHNICIAN 9-12, JOB DESCRIPTION

PRIMARY FUNCTION:

Under guidance and supervision of the library media teacher, the school library media technician performs advanced library

technical support work involving a variety of specialized library procedures. Work involves tasks related to computerized circulation

and information retrieval systems, acquisition, processing, cataloging, maintenance, distribution and record-keeping for library

media materials and performs other related tasks.

Instructional and Supervisory Tasks

1. According to established procedure provides assistance to students and staff in the circulation of library materials to support the curriculum; including the on-line catalog and other electronic and print resources.

2. Assists the library media teacher with the instruction of the students in library skills and research activities in groups and individually.

3. Trains and directs the work of assigned library staff, students under the direction of the library media teacher. 4. Provides input in the grading process for course credit of scheduled library media TA’s or Educational Service students.


1. May troubleshoot, maintain, and make minor repairs to library computerized hardware and software and other library equipment.

2. Assists with the research, development and analysis of statistical and operational reports and surveys for library operational needs.

3. Prepares and maintains forms, database and spreadsheets for library operation and instructional use. 4. May schedule facilities such as media workroom, TV studio and production lab.

Clerical Tasks

1. Maintains and monitors records of lost and damaged library media materials. 2. Maintains records of acquisitions, withdrawals and inventory.

3. Analyzes and evaluates condition of library materials and makes decisions regarding repair, rebinding and/or recommending replacement; including minor repair of materials.

3. Maintains and operates library office equipment. 4. Provides clerical assistance to the school library media teacher by typing, word processing, filing, duplicating library

materials, ad performing other related duties. 5. Maintains budgetary records of library expenditures.


1. Ability to carry out oral and written directions, read, proofread, write and speak at a level sufficient to fulfill the duties to be performed for the position described.

2. Familiarity with modern library practices and procedures, including knowledge of simple cataloging 3. rules, filing rules and the Dewy Decimal Classification System. 4. Knowledge of computerized library circulation system and on-line reference sources. 5. Ability to rapidly learn library procedures and library informational sources. 6. Ability to contact and work with vendor support services.

7. Ability to demonstrate good decision making skills.

8. Ability to perform multiple tasks and prioritize without close supervision.

9. Ability to establish and maintain cooperative working relationships.

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10. Knowledge of or ability to learn and operate various audio-visual equipment located at school sites.

11. Ability to type at a speed of 45 words per minute from clear copy.

12. Must have a high school diploma or General Education Diploma.








Climbing Stairs: 1 Climbing Ladders: 1

Board Approved 5/9/96 (10-170)

36 | P a g e

LIBRARY FINE PAYMENT FORM

Fairfield-Suisun Unified School District Library

FINE PAYMENT(S) FORM

Site Where Funds Received: ______________________________________________________________

Date Funds Received by Library:__________________________________________________________

Total Amount of Payment(s): $________________ Cash

$_______________ Check(s) $______________Today’s Total

Back up attached: Destiny Payment Receipt or Destiny Fine History Detail

Please Deposit Funds into the Library Lost/Damaged Items account of the site checked below. (Check ONE

box below for the site to be credited with these funds.)

Armijo High Crystal Middle

Fairfield High Green Valley Middle

Rodriguez High Grange Middle

Sullivan Middle

Anna Kyle Cleo Gordon

Cordelia Hills Crescent

Dan O Root II David Weir

E. Ruth Sheldon Fairview

K.I. Jones Laurel Creek

Nelda Mundy Oakbrook

Rolling Hills Suisun Elementary

Suisun Valley Elementary Tolenas

B. Gale Wilson K-8

Submitted by:__________________________________________________ Library Media Technician

K-8 Schools: Submit to Site Principal/Secretary to make actual deposit and track site funds.High Schools: Submit

to Site Treasurer.

Note: When you receive money that belongs to multiple sites. Please use one form for each site. Do not

combine several sites on one form. Keep funds, deposits and documentation separated. Thank you!

TO SITE SECRETARY/TREASURER: Please keep track in your files of the fine payments that you batched for deposit

to the district office for the Library Lost/Damaged Item Fund account. Attach the CR# deposit form that is

returned to you by the District Office onto the top of the batch when you receive it after the deposit has been

received and processed by the District Office.

37 | P a g e

LIBRARY REFUND REQUEST FORM

Fairfield-Suisun Unified School District

Library

REFUND REQUEST FORM TO: Christine Marquardt, District Office, Fiscal Services-Check Disbursement

FROM: _____________________________, Library Media Tech, at ___________________ School

CC: Site Secretary:

Site Teacher:

DATE: ___________________________________________________

RE: Refund Request

Please issue a refund in the amount of $__________________________________

Student ID#: ___________________________________

Student Name: __________________________________

Receipt CR#: __________________________________

Back up paperwork attached:

Copy of original Destiny Fine History Detail or Destiny Receipt showing amount paid by student.

(Payment must have been made within one year of the date of book return. Waive the refund for any

older returned item. Enter this note in Destiny: “Fine waived-item returned more than one year after

original payment.”)

Copy of CR# district office form detailing the date of the deposit and the entire batched items/amounts

deposited for your site. Your site secretary/treasurer should maintain these in his/her files.

A copy of the complete Fine History Detail. The Fine History Detail should show four steps: 1. Lost—date and amount of fine

2. Paid—date fine was paid

3. Refund Due—date copy returned—refund due patron 4. Refund issued—date refund issued. (Site Library Media Tech updates the refund in Destiny on the

date all this paperwork is assembled and forwarded to the district office. Please allow 60-90 days for

the district office to process and issue refund checks directly to student/parent home address.)

NOTE: Refund will be issued to parent/guardian home address listed in Aeries unless alternate name/address is noted

below:

38 | P a g e

TEXTBOOK SURVEY FOR K-5 AND K-6 SCHOOLS

School Name: __________________________________________ Date: _____________________________________________

Survey Conducted by: ___________________________________

Textbook Survey For K-5 and K-6 Schools

Due by August 27, 2012 to Linda Marsh

The topic of adequate/inadequate adopted core materials arises every year. We ask that you survey EACH of the teachers to make sure that we can address every

textbook shortage. (This only includes base materials ordered by IMC). Please talk to each of your teachers to make sure they verify the information. Thank you in

advance!

Teacher Name Grade

Level

Has

sufficient

ELA

Materials

ELA Need Has

sufficient

Math

materials

Math Need Has

Sufficient

Science

Materials

Science Need Has

sufficient

H/SS

Materials

H/SS Need Teacher

Initials

Example:

Jones

2 No 3 of Treasures

2.1

Yes No 5 Interactive

Reader

Workbooks

Yes

39 | P a g e

Teacher Name Grade

Level

Has

sufficient

ELA

Materials

ELA Need Has

sufficient

Math

materials

Math Need Has

Sufficient

Science

Materials

Science Need Has

sufficient

H/SS

Materials

H/SS Need Teacher

Initials

instructional materials and library handbook · learning resource to help students achieve...

Documents