instructional booklet - mawallner's excel...

ContentsBasic Microsoft Word Instructions..........................................................................................................................5

Show or hide formatting marks...........................................................................................................................5Change page margins...........................................................................................................................................5Revise words underlined in red, green, or blue...................................................................................................5Save your document early...................................................................................................................................5Close a document.................................................................................................................................................6Create a new document........................................................................................................................................6

Moving Around Document......................................................................................................................................7Selecting Text..........................................................................................................................................................7How to Use Word Document Templates.................................................................................................................8

Instructions..........................................................................................................................................................8Add a Command to the Quick Access Toolbar.......................................................................................................8

Using the Customize Quick Access Toolbar option............................................................................................9Directly from commands that are displayed on the different Ribbons................................................................9Using the Word Options from the Office Button or File.....................................................................................9

How to modify the Normal Template in Microsoft Word.....................................................................................11Using Styles to Make Your Document Professional.............................................................................................12

Using direct formatting......................................................................................................................................12Using styles........................................................................................................................................................12Some of the Available Styles Ideas...................................................................................................................12An assortment of style types: Word provides several style types:...................................................................13The new design tab............................................................................................................................................13Style Sets gallery...............................................................................................................................................13Themes...............................................................................................................................................................14Style Sets...........................................................................................................................................................14Theme colors.....................................................................................................................................................14Theme fonts.......................................................................................................................................................15

Create and print a single envelope.........................................................................................................................16Set up a return address.......................................................................................................................................16Create and print or save an envelope.................................................................................................................16Verify printing options......................................................................................................................................16Creating Return Address Labels........................................................................................................................18Add Clip Art......................................................................................................................................................18

Create a Bulleted or Numbered List......................................................................................................................19Add bullets or numbering to a list.....................................................................................................................19

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Choose a multilevel list style from the gallery..................................................................................................19What Are Tables....................................................................................................................................................20

To Insert a Table................................................................................................................................................20About the Table Tools Contextual Tabs............................................................................................................20Sort by More Than One Word or Field Inside a Table Column........................................................................22

Inserting and Editing Clipart.................................................................................................................................23Getting started....................................................................................................................................................23Know what art you want to add.........................................................................................................................23

Insert an Image From Your Computer in 2013.....................................................................................................23Display Clip Art-related Contextual Tab and Ribbon.......................................................................................24Cropping............................................................................................................................................................24To Crop A Clip..................................................................................................................................................24Sizing.................................................................................................................................................................25To resize a clip...................................................................................................................................................25Adding text wrapping........................................................................................................................................25Blurring..............................................................................................................................................................26Rotating and Flipping........................................................................................................................................26Using Styles to Change Your Image.................................................................................................................27Adding A Drop Shadow....................................................................................................................................27

For 2007-2012 version of Microsoft Word...........................................................................................................27Inserting WordArt..................................................................................................................................................28

Add WordArt.....................................................................................................................................................28The Ribbon will appear as below:.....................................................................................................................29

Adding Borders......................................................................................................................................................30Add borders to pages, paragraphs, or text.........................................................................................................30Add borders or outlines to pictures, charts, and other objects...........................................................................30Add borders to a table........................................................................................................................................31

Insert Drop Caps into Documents..........................................................................................................................32How to Add a Drop Cap....................................................................................................................................32

Inserting Headers and Footers...............................................................................................................................33Inserting the Same Header or Footer Throughout a Document.........................................................................33

Working with Multiple Headers and Footers........................................................................................................34Remove the header or footer from the first page...............................................................................................34Create a different header or footer for part of a document................................................................................34

Keyboard shortcuts in the 2007/13 Office system.................................................................................................35Keyboard shortcuts and the Ribbon...................................................................................................................35How to use Key Tips.........................................................................................................................................35

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Other ways to navigate the Ribbon....................................................................................................................35Use Microsoft Office 2003 access keys.............................................................................................................35Combination keyboard shortcuts.......................................................................................................................36Other helpful keyboard tips and tricks...............................................................................................................36

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Basic Microsoft Word InstructionsTo find out how to do something, click the Microsoft® Office Word Help button in the upper-right corner of the

window. Then type your question in the Type words to search for box, next to Search.

For example, to find out how to show or hide formatting marks, you could type "Turn formatting marks on."

Show or hide formatting marks Show formatting marks to see if you have extra spacing in a document. To delete extra spaces, delete the extra formatting marks.

On the Home tab, in the Paragraph group, click Show/Hide to see formatting marks. Click the button again to hide them.

Change page marginsOn the Ribbon at the top of the window, click the Page Layout tab. In the Page Setup group, click Margins. Select a margin setting.

Revise words underlined in red, green, or blueWord enters a wavy red underline under misspelled words or under words it does not recognize. A wavy green underline under text

means that Word thinks the grammar should be revised. A blue underline means a word may not be the correct word in the sentence.

When you see an underline, right-click the word the word that is underlined, and then select a suggested revision. Word will replace

the underlined word with your selection, and the underline will go away. Note that every once in a while Word may not be able to

offer any alternatives. You can always type your own correction over the selected word.

If you enter something that is correctly spelled but Word doesn't recognize it, such as a proper name, for example, right-click, and then

click Add to Dictionary.

A note of caution about green and blue underlines: Word is really good at spelling, which is pretty straightforward (most of the time).

But grammar and correct word usage take some judgment. You can click Ignore or Ignore All to ignore suggested revisions and get

rid of the underlines.

Tip If you would prefer to check spelling and grammar all at once instead of reviewing each red or green underline, click the

Review tab at the top of the window, and click Spelling & Grammar in the Proofing group.

Or place the insertion point at the top of the page. Then, at the bottom of the window, click this book button with a red X on it .

The red X means Word thinks there are corrections to be made. The insertion point will move to an underlined word, and you'll see a

menu with suggested revisions. Click to move the insertion point to each underlined word in the document. If you don't see the

button, right-click the bar at the bottom of the window, and click Spelling and Grammar Check.

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Save your document earlyTo keep your work, you have to save it, and it's never too early to do that.

1. To save your document for the first time, either click on the Quick Access Toolbar toolbar, or click the File Tab

or Microsoft Office Button and then click Save, or press CTRL+S. 2. In the Save As dialog box, choose a location to save your document in.

In Windows Vista™, select a location to save the document in the Address bar at the top of the dialog box. Documents is the main location.

In Microsoft Windows® XP, select a location to save the file in the Save in list at the top of the dialog box. My Documents is the main location.

3. Enter a name for the document in the File name box. 4. The Save as type box should say Word Document. Then click Save.

Once you save your document for the first time, click Save on the Quick Access Toolbar every so often as you work to save your changes, or press CTRL+S.

Tips:

You can create a copy of a document by saving it with another name. Click the Microsoft Office Button , click Save As instead of Save, and then type a new name in the File name box. Then you have two copies: your original and the copy with the new name.

To see a list of the documents you've most recently worked on, click the File tab or Microsoft Office Button. Click any document in the Recent Documents list to open it.

Close a document

When you are through with the document and have saved your work, close the file. Click the File Tab or Microsoft

Office Button , and then click Close. To close Word, click the File Tab or Microsoft Office Button, and then click Exit Word in the lower-right corner.

Create a new document To open a new, blank document, click the File Tab or Microsoft Office Button at the top left of the window, and

then click New. In the New Document dialog box, double-click Blank document.

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Moving Around DocumentHome Key

Move cursor to the beginning of line

End KeyMoves cursor to the end of the line

CTRL + HomeHold down the Control Key and hit the Home Key to go to the beginning of the document

CTRL + EndHold down the Control Key and hit the End Key to go to the end of the document

Arrow KeysUse the Arrow Keys to move your cursor without using the mouse

Page Up or Page Down KeysMoves cursor through the document quicker without using the mouse

Selecting Text

Selecting any amount of textDrag over the text.

A wordDouble-click the word.

A line of textMove the pointer to the left of the line until it changes to a right-pointing arrow, and then click.

A sentenceHold down CTRL, and then click anywhere in the sentence.

A paragraphMove the pointer to the left of the paragraph until it changes to a right-pointing arrow, and then double-click. Or triple-click anywhere in the paragraph.

Multiple paragraphsMove the pointer to the left of the paragraphs until it changes to a right-pointing arrow, and then click and drag up or down.

A large block of textClick at the start of the selection, scroll to the end of the selection, and then hold down SHIFT and click.

An entire documentMove the pointer to the left of any document text until it changes to a right-pointing arrow, and then triple-click or Click and HOLD CTRL key + “A” key.

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How to Use Word Document Templates

Each Word document is in essence a template. The template determines the document's basic structure, such as the page layout, styles and formatting. Word offers customized document templates, which allow the user to jump immediately into creating a document such as a fax or memo, which has already been partially created by Word.

Instructions1. Click on the File or “Office Button” menu, then click "New."

2. Click "General Templates," which will be under New from Template in the menu that opened from Step 1

Look at the tabs that are displayed on the new menu. There are many choices, such as fax, memos and reports. Click on the desired tab, then click the desired template to open the document template. Then click "OK."

Fill in the document by placing the cursor on the "click here" sections.

Save your file by going to "File," then "Save As."

Add a Command to the Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the 7 tabs

that are located across the top of the screen. When you start working in any of the Office programs Microsoft has preset

the Quick Access Toolbar to have Save, Undo, and Redo command buttons. Therefore, to make it easier to use the

different software programs you may want add commands to the Quick Access Toolbar.

You can add commands in several different ways:

1. Using the Customize Quick Access Toolbar option

2. Directly from commands that are displayed on the different Ribbons.

3. Using the Word Options from the Office Button (old Options command on the Tools menu)

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Using the Customize Quick Access Toolbar option

1. To the right of the Quick Access Toolbar is the Customize Quick Access Toolbar option .

2. Click on the Customize Quick Access Toolbar option and then select each of the provided command buttons

such as: New Open Email Quick Print Print Preview Spelling and Grammar Draw Table

Directly from commands that are displayed on the different Ribbons

1. On the Ribbon, click the appropriate tab or group to display the command that you want to add to the Quick

Access Toolbar

2. Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu

Using the Word Options from the Office Button or File

1. From the File Tab or Office Button click on Options or Work Options button

2. From the Word Options window select Quick Access Toolbar or Customize option

3. From the Customize the Quick Access Toolbar in the Choose commands from: area click on

the down-pointing arrow and choose All Commands

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4. Scroll through all the additional command buttons until you locate the new button then double-click on the button

which will automatically to add it to your list on located on the right (or click on

command button and then click on Add)

Then click on OK button located on bottom right of the dialog box

Notice the Move Up and Move Down buttons located on the right side of the customize

window. This will allow you to change the position of each of the buttons to fit your

needs.

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How to modify the Normal Template in Microsoft WordWhen you open a new file in Microsoft Word 2007/10, you will quickly notice how they have changed many of the

previously accepted standards we had grown to expect from the 2003 version such as the font being set to Times Roman

size 12.

Since most business correspondence is still expected to be written using the 2003 standards the following instructions can

be used to permanently modify the new “Normal” template.

1. Right click on the “Normal” template

2. Then left click on the “Modify” option in the alternative menu

3. Then click on the following options

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A. The in the font text box and choose Times New Roman

B. From the font size drop-down choose 12

C. Left click the Single Space button

D. Left click the Decrease Paragraph Spacing button

E. Left click the New documents based on this template button

F. Then click on the OK button

Using Styles to Make Your Document ProfessionalOne of the great things about using a word processor is that you can create documents that look professionally typeset.

Headings are in a font that contrasts with body text.

Paragraphs are separated with just enough white space.

Elements such as bulleted lists are indented.

Emphasized text is in a contrasting color.

Using direct formatting

Word provides several ways for you to achieve each of these effects in your document. For example, to format headings,

you can select the text, apply bold formatting, and then apply a slightly larger font size than the size that you use for the

body text. Applying formatting directly to your document is time consuming and it is easy to make mistakes when you

try to remember all of the different ways you have formatted the title, headings and subheading. Each time you have to

decide how to make you document stand out but also be consistent making sure you repeat the direct formatting process

for each section of the document.

Using styles By contrast, when you use styles to format your document, you can quickly and easily apply a set of formatting

choices consistently throughout your document.

A style is a set of formatting characteristics, such as font name, size, color, paragraph alignment and spacing. Some

styles even include borders and shading.

Some of the Available Styles Ideas

The Quick Styles that you see in the gallery of styles are designed to work together. For example, the Heading 2

Quick Style is designed to look subordinate to the

Heading 1 Quick Style.

The body text of your document is automatically

formatted with the Normal Quick Style.

Quick Styles can be applied to paragraphs, but you

can also apply them to individual words and characters. For example, you can emphasize a phrase by applying the

Emphasis Quick Style.

When you format text as part of a list, each item in the list is automatically formatted with the List Paragraph

Quick Style.

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An assortment of style types: Word provides several style types:1. Character and paragraph styles determine the look of most of the text in a document. Some styles work as both

character and paragraph types, and these styles are known as linked styles.

2. List styles determine the look of lists, including characteristics such as bullet style or number scheme, indentation,

and any label text.

3. Table styles determine the look of tables, including characteristics such as the text formatting of the header row,

gridlines, and accent colors for rows and columns.

The new design tabIn the past, document level formatting features in Word were scattered throughout the Home tab to the Themes gallery on the Page Layout tab. In Word 2013 Microsoft brought together into a unified Design tab (Design Tab image below):

On this tab are all the features that change the look of your entire document (without you needing to select it). It’s perfect for those times when you realize you’ve written your entire document in Calibri but you really want it in Garamond, or for those of you who’d prefer to have no spacing between lines or paragraphs of text. You can even change all the colors in your document at once.

Use the tab before you create your document if you want to write it in your final font & color combination, or use it after you’re done to watch your document transform before your eyes.

Style Sets galleryWhile there were available in 2007 and 2010 the new design features is the visual gallery for Word’s Style Sets.

These galleries were to give you choice by showing you a pictures of the Title, Heading 1 and some body text. By making them a large gallery, you can quickly experiment with them to find which one you want – in just one click you can go from a casual multicolored document to a professional looking black and white document with numbered headings.

While these features aren’t new to Office 2013, we are making them more visible, so it seems like a good time to explain how each of the buttons in the Document Formatting chunk will affect your document.

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Themes

The Themes button is a big switch that changes Colors, Fonts and Effects at once.

This makes it easy to change many attributes at the same time or to match your Word document to your PowerPoint deck. Similar to Themes, Style Sets act as a big switch and have a large effect on the look of your document.

Style Sets

Theme colors

Theme colors (also described as your color scheme) set the colors used in your document. A few places where you’ll notice this change are:

1. The Theme Colors available in the color dropdown

2. Anything that uses Theme Colors including shapes, SmartArt, charts and text.3. Any tables that are formatted using a colored table style

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For example, if you really like Red, you may choose to change your color scheme from Office to the “Red” scheme:

Theme fonts

Theme fonts (similarly, sometimes described as your font scheme) set the font used by all the text in your document. It will change any text that is formatted using the fonts that have “(Heading)” or “(Body)” next to their name:

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Create and print a single envelopeIf you want to include your return address on the envelope, you can set this up before you start working on the envelope. When you have set up your envelope the way you want, you can print it, as well as save it so that you can reuse it.

Set up a return address1. Start Word.

2. Click the File Tab or Microsoft Office Button, and then click Options or Word Options.

3. Click Advanced.

4. Scroll down, and under General, type your return address in the Mailing address box.

Word stores the address so that you can use it whenever you want to insert your return address in an envelope,

label, or other document.

5. Click OK.

Create and print or save an envelope1. On the Mailings tab, in the Create group, click Envelopes.

2. In the Delivery address box, type the mailing address.

If you want to use an address in the electronic address book installed on your computer, click Insert Address

.

3. If you want to format the text, select the text, right-click the selected text, and then click Font on the shortcut

menu.

4. In the Return address box, type the return address or use the preconfigured one.

Verify printing optionsBefore you run a batch of envelopes through your printer, you can verify that the printer options are set up correctly.

1. On the Mailings tab, in the Create group, click Envelopes.

2. Click Options, and then click the Envelope Options tab.

3. In the Envelope size box, click the choice that matches the size of your envelope. If none of the choices matches

your envelope size, scroll to the bottom of the list, click Custom size, and then type the dimensions of your

envelope in the Width and Height boxes.

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4. Click the Printing Options tab.

The printer driver tells Word which way the envelope should be loaded into the printer, and this information is

displayed in the Printing Options tab of the Envelope Options dialog box.

The feed method determines the position of the envelope (right, middle, left) and whether the long or short

edge is being fed into the printer.

The envelope can be face up or face down. The face is the side that the address is printed on.

If the envelope is fed short edge first, the envelope may need to be rotated to prevent the text from appearing

upside down on the face of the envelope.

The envelope in the illustration below is positioned to the right, face down, flap at the top, and the short edge is being

fed into the printer, in accordance with the settings in the dialog box shown above.

5. Load the envelope as indicated in the dialog box.

6. Click OK.

7. Type some test text in the Delivery address box, and then click Print to print the envelope.

8. Verify that the envelope printed correctly.

9. If the envelope did not print correctly, do any of the following:

Consult your printer information, if available, to find out how to load the envelopes into the printer.

Update your printer driver.

Go back to the Printing Options tab of the Envelope Options dialog box, and make adjustments to the

printing options. Print the envelope again. Repeat this process until you discover a configuration of printing

options that yields the results that you want.

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Creating Return Address Labels

1. Click the Mailings tab. In the Create group, click Labels.

2. In the upper right corner of the Envelopes and Labels dialog box you will find a “use return address” box. Click in it

to enter a checkmark. If your return address appears in the Address window, move on to step.

3. If your return address does not appear, click in the “use return address” box to remove the checkmark. Then click in

the Address window and type in your return name and address.

a. Click on the Option button located at the bottom of the page. In the Label Options dialog box, choose the

correct:

Printer information

Label vendor

Product number for your labels (this information appears on the front of the box that your labels came

in)

b. Then, click OK.

4. Click the New Document button located at the bottom of the page. Select all.

5. On the Home tab, in the Styles group, click on the “No Spacing” style.

6. Save your “Return Address Labels” file. Your labels are ready to print.

Add Clip Art

1. Put cursor at the end of the first label. On the Insert tab, within the

Illustrations group, click on Clip Art.

2. Type “rose” (or whatever you choose) in the “Search for” window.

Click GO. Click on your favorite image.

3. On the Format tab, within the Arrange group, click on Position.

Choose the center right position.

4. Right click in the picture on the first label and choose Copy.

5. Place the cursor at the end of the next label. Right click and choose Paste. Repeat step 5 as needed.

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Create a Bulleted or Numbered ListUse the convenient Bullet and Numbering libraries formats lists in order to draw attention to the information. You can quickly add bullets or numbers to existing lines of text, or Word can automatically create lists as you type.

By default, if you start a paragraph with an asterisk or a number 1. Word recognizes that you are trying to start a bulleted or numbered list. If you don't want your text turned into a list, you can click the

Add bullets or numbering to a list1. Select the items that you want to add bullets or numbering to.

2. On the Home tab, in the Paragraph group, click Bullets or Numbering.

You can find different bullet styles and numbering formats by clicking the arrow next to Bullets or Numbering on the Home tab, in the Paragraph group

Choose a multilevel list style from the galleryYou can apply a gallery style to any multilevel list.

3. Click an item in the list.

4. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.

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Multilevel List button

What Are TablesTables are organizers that can help simplify even the most complex Microsoft Office Word documents.

Some people use tables in Word for organizing text and data into rows and columns. While Word tables are great for displaying data in your documents, you can also use them for quick and easy forms or to create complex page layouts in a snap.

A Word table is an object you can add to your document to help organize text and other content on a page. It's simply a container that works very much like a closet organizer or that tray in your silverware drawer: it provides separate space for each of your important items so that things are easy to find, and helps you fit more without crowding.

You add tables to your document in order to display text and data, to create simple and professional forms that others complete electronically, or to help organize the elements on a page for complex documents like presentations and reports.

To Insert a Table

1. To insert a new table into your document, first click to place your insertion point where you want the table to appear.

2. Click on the Insert Tab

3. The in the Tables group

4. Click Table, and then, under Insert Table, drag to select the number of rows and columns that you want finally “left”

click on your final selection. (you will notice the table automatically start to appear)

Be sure that your insertion point is not adjacent to another table. While you can insert one table into another (called

nesting), creating unique tables that are adjacent to one another can complicate editing.

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About the Table Tools Contextual Tabs

Once you have created your table you should notice the Design and Layout Table Tools contextual tabs

appear to the far right of normal tabs. It is from theses specialized tabs that you can change the design or

structural layout of a table. In addition, it is from the Design and Layout Table Tools that you can to

customize the look of the table such as:

Splitting Or Merging Cells Adding Or Deleting Columns Or Rows Adding Borders Shading Stylizing

The Design and Layout tabs are only visible after you have clicked inside of a table, and appear at the top of

the screen on the ribbon.

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Sort by More Than One Word or Field Inside a Table ColumnTo sort the data in a table that is based on the contents of a column that includes more than one word, you must first use

characters to separate the data—including data in the header row. For example, if the cells in a column contain both last

and first names, you can use commas to separate the names.

1. Select the column that you want to sort.

2. Under Table Tools, on the Layout tab, in the Data group, click Sort.

3. Under My list has, click Header row or No header row.

4. Click Options.

5. Under Separate fields at, click the type of character that separates the words or fields that you want to sort, and then click OK.

6. Under Sort by, in the Using list, select which word or field you want to sort by.

7. In the first Then by list, enter the column that contains the data that you want to sort by, and then in the Using list, select which word or field you want to sort by.

If you want to sort by an additional column, repeat this step in the second Then by list.

8. Click OK.

If your table has “Headers” you should select the “MY LIST HAS” Header Row button and select the “Sort By” the correct header title

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Inserting and Editing ClipartClip art makes a great addition to a Microsoft Office Word document by adding character and color. While graphics are often added for personal or entertainment purposes, there are ways you can make them look professional and appealing in any type of document, whether it's an article, newsletter, or business card.

Getting startedBefore you add clip art to your documents, here are a few helpful hints to make the layout and design process easier.

Know what art you want to addThe Clip Art task pane in Word makes searching for clips simple because it lets you search the Clip Art and Media site on Office Online from right within Word. When you see a clip you like on the site, simply click the clip and drag it into your document.

Insert an Image From Your Computer in 2013If you have a picture on your computer, flash drive, saved off of the Internet, or on a CD, you can insert it straight into your document.1. Click or tap in your document where you want the image placed.

2. Click the Pictures button on the Insert tab in the Illustrations section. The Insert Picture dialog box opens.

3. Navigate to the location of the saved images, such as My Pictures on your hard drive or a CD.

4. Click on the image you want to use to select it.

5. Click the Open button. Your chosen image is inserted into your document.

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Display Clip Art-related Contextual Tab and RibbonWhen you have inserted any type of illustration or image Word 2007/13 will automatically add the Format Tab. To

work with the tab, double-click the image that you want to edit and you will see the following tab.

Customizing Your Clip ArtNow that you have selected your clips, inserted them into a Word document, and viewed the related Contextual Tab, it’s time to start working with ClipArt in your document.

CroppingWhen you crop an image, you are removing any areas of it that you don’t want to be shown. In this example, the bottom

half of the image at left was cropped to remove the second cluster of clouds. The result is shown in the image at right.

Cropping is helpful when you're trying to call attention to a certain area of an image, while omitting any unnecessary detail.

To Crop A Clip

1. Select the clip in your document.

2. On the Format Picture tab, click the Crop button located in the Size group (see below)

3. Place the mouse pointer over one of the black squares around the edge of the clip. Then click and drag until you have

cropped the clip to the desired area.

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SizingWhile you may find the perfect clip for your document, it may not always be the right size. Since cropping isn’t always

appropriate, resizing the clip allows you to either enlarge or reduce its size to fit within a certain area. For example, the

first clip below was enlarged into the second clip; the third clip has been resized disproportionately.

To resize a clip

1. Select the clip. (You should now see, circles or squares appear all around your selected

image)

2. Move your mouse pointer over one of the open circles around the edge of the image.

3. Click and drag the image to your desired size.

Note To resize an image proportionally, select one of the open circles located at a corner. Resizing by clicking one of the side points causes the image to grow or shrink disproportionately.

OR Use the Ribbon

1. Select the clip. 2. On the Format tab, in the Size group click on the either the Shape Height or Shape Width button, and then click the

option you want.

Adding text wrappingOne way to add a professional look is to add text that wraps around an image. The text wrapping feature lets you place a clip amid blocks of text.

Wrap text around a picture or drawing object

1. Select the picture or object (ClipArt).

2. On the Format tab, in the Arrange group, click Position.

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You will then see the following drop-down. Then chose 1 of the available options

OR, you can select from the Arrange group, Text Wrapping. From this option you can also wrap the text

around the object in additional positions.

You can place the graphic in your document either before or after you add the text; however, it may be easier to position the graphic with a text wrap once all of the text is in the document.

BlurringYou can change the appearance of a clip by adjusting the contrast and brightness of the image. Select the clip and from Format Contextual Tab locate the Adjust group and choose any of the following options:

Brightness Contrast Recolor Compress Pictures Change Picture

Rotating and FlippingFlipping or rotating a clip can enhance a page design by adding balance and symmetry.

To rotate a clip

1. Select the clip. 2. Locate the Green Circle located at the top of the object, left click – keeping the left mouse

down rotate the object any direction you wish.

OR To Rotate Or Flip A Clip

3. Select the clip. 4. On the Format tab, in the Arrange group click on the Rotate button, and then

click the option you want.

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Green Circle rotates the image

Using Styles to Change Your Image

1. Select the clip. 2. On the Format tab, in the Picture Styles group click on the More button, and then click the option you want.

Adding A Drop ShadowAdding a drop shadow to a clip can give dimension and depth to your document, while also lending a professional look.

To Add a Drop Shadow

1. Select the clip. 2. On the Format tab, in the Picture Styles group click on the Picture Effect button, and then

click the option you want.

For 2007-2012 version of Microsoft WordTo see the ClipArt task pane, click on the Insert tab, in the Illustration group, then click Clip art.

Mary Ann Wallner

Inserting WordArtYou can use WordArt to add special text effects to your document. For example, you can stretch a title, skew text, make

text fit a preset shape, or apply a gradient fill. This WordArt becomes an object that you can move or position in your

document to add decoration or emphasis. You can modify or add to the text in an existing WordArt object whenever you

want.

Add WordArt

1. On the Insert tab, in the Text group, click WordArt, and then click the WordArt style that you want.

2. Word will automatically create a text box for the text, and the text will appear in the selected style. If desired, you can change the font or font color from the Home tab

Then you if you want you can customize the shape surrounding the WordArt as well as the text in the WordArt

by first selecting the WordArt Object .

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Click the WordArt Style that you want

from the Gallery

Once selected the Ribbon changes to the WordArt Tools – Format Tab (see below Ribbon) where you can do

any of the following types of changes:

Change the text

Change the font

Change Fill Color

Change Outline Color

Add effects

Rotate

Resize

Change alignment

Move

The Ribbon will appear as below:

Remember, to always select the object first if you want to reformat

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Adding Borders

With Office Word 2007/10 plus Office Suite, students can create colorful assignments that rival web and other media by adding borders, outlines, fill colors, tables, text boxes, WordArt, and other effects to emphasize ideas and an attractive page layout.

Add borders to pages, paragraphs, or text

1. Open a document in Office Word. If you want to add a border to a paragraph or text, select it. Typically, borders are added as a finishing touch after a document has been written.

2. On the Page Layout tab in the Page Background group, click Page Borders.

3. In the Borders and Shading dialog box, do one of the following:

1. To add a paragraph or text border, click the Borders tab.

2. To add a page border, click the Page Border tab.

3. Under Setting, click the type of border you want.

4. In the center section, modify the line style, border color, and width. You can even click Art to add a design to a page border

.

Add borders or outlines to pictures, charts, and other objects

1. Open a document in Office Word. Typically, borders are added as a finishing touch after a document has been written and objects are added.

2. Select the object, and then click the object Format tab.

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3. In the object Styles group, click the Shape Outline or Picture Border button.

4. Select the color, line weight, and style of the border.

5. Click the object Effects button to further enhance the border with, for example, a shadow or a reflection.

Add borders to a table

1. Open a document in Office Word, and select the Table to which you want to add borders.

2. On the Table Tools Design tab in the Table Styles group, click the arrow next to Borders.

3. Select the placement of borders. For example, you can add borders around every cell of the table or just around the outside of it.

4. For more options, click the Borders button. In the Borders and Shading dialog box, select where you want borders, and choose the other border attributes. Then, click OK.

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Insert Drop Caps into Documents

The Drop Cap command increases the size of the first letter of a paragraph and then reinserts the letter so that it aligns with the first line of text. Students can choose to position the initial by itself in the margin (In Margin) or within the paragraph (Dropped). They can then change the font type and apply other font formatting options, such as adding a font color.

Examples

How to Add a Drop Cap

1. Open your document in Word, and then click in the paragraph where you want to add a drop cap. 2. On the Insert tab, in the Text group, click Drop Cap, and then click Dropped or In margin. Hold the mouse

pointer over your choice to see a preview in your document.

3. Drag the handles in the selection border around the letter to resize it.4. To change the font type or to apply other types of formatting, navigate to the Home tab and choose from the options

in the Font group. 5. To change Drop Cap settings, go to the Insert tab, click Drop Cap, and then click Drop Cap Options. Here, you can

change the number of lines that the letter drops and its distance from the text.

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Inserting Headers and Footers

Headers and footers are areas in the top, bottom, and side margins of each page in a document.

You can insert or change text or graphics in headers and footers. For example, you can add page numbers, the time and

date, a company logo, the document title or file name, or the author's name.

If you want to change a header or footer that you inserted, the Headers & Footers tab under Header & Footer Tools

gives you more header and footer options.

Inserting the Same Header or Footer Throughout a Document

1. On the Insert tab, in the Header & Footer group, click Header or Footer.

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1. In the menu that appears, select the desired preset header or footer. In our example, we'll select a header.

Working with Multiple Headers and Footers

If you want different headers and footers in different sections, then you much break the link between the sections.

Remove the header or footer from the first page

1. On the Page Layout tab, click the Page Setup Dialog Box Launcher, and then click the Layout tab.

2. Select the Different first page check box under Headers and footers.

Headers and footers are removed from the first page of the document.

Create a different header or footer for part of a document1. Click in the section for which you want to create a different header or footer.

2. On the Insert tab, in the Header & Footer group, click Header or Footer.

3. Click Edit Header or Edit Footer.

4. On the Headers & Footers tab, in the Navigation group, click Link to Previous to break the connection between the header and footer in the new section and

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the previous section.

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Microsoft Office Word 2007/10 does not display Same as Previous in the upper-right corner of the header or footer.

5. Change the existing header or footer, or create a new header or footer for this section.

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Keyboard shortcuts in the 2007/13 Office systemKeyboard shortcuts and the Ribbon

In the 2007/10 Microsoft® Office system, some programs — Word, Excel®, PowerPoint®, Access, and parts of Outlook® — have been redesigned for greater efficiency and ease of use. Along with the new look come new keyboard shortcuts for accessing and executing commands.

Keyboard shortcuts called access keys relate directly to the tabs, commands, and other things that you see on the screen. You use access keys by pressing the ALT key followed by another key or a sequence of other keys.

Every single command on the Ribbon, the Microsoft Office Button menu, and the Quick Access Toolbar has an access key, and every access key is assigned a Key Tip.

How to use Key Tips

1. Press the ALT key.

Badges showing the Key Tips appear.

2. Press the key for the tab or Quick Access Toolbar command you want.

If you press a tab Key Tip, you see the Key Tips for every command on that tab. If you press a Quick Access Toolbar command Key Tip, the command is executed.

3. Press the key (or keys) for the tab command you want.

Depending on what command you choose, an action may be executed or a gallery or menu may open; in the latter case you can choose another Key Tip.

Tip If the Key Tip badge shows two letters, press them one after the other.

Other ways to navigate the Ribbon

You can also move around the Ribbon by using the arrow or TAB keys.

1. Press the ALT key to move the focus to the Ribbon.

2. Move around the Ribbon:

o Move left, right, up, or down by pressing the relevant arrow key.

o Move from command to command within a group, then on to the next group, by pressing the TAB key. Press SHIFT+TAB to move backwards through commands and groups.

Use Microsoft Office 2003 access keys

Most Office 2003 menu access keys still work. However, you'll need to know the full shortcut from memory. There are no on-screen reminders of what keys you need to press.

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In previous versions of Office, you pressed ALT, E to open the Edit menu, and then you pressed an underlined letter to execute a command. In the 2007/10 Office system Ribbon programs, when you press ALT and then one of the old menu keys, you won't open a menu. Instead, you'll see a message telling you that you're using an Office 2003 access key and to press ESC to cancel. If you know the key sequence you want, you can just carry on and initiate the command. Otherwise, do as the box says and press ESC to see the Key Tip badges.

Note You can also move the pointer around the screen without the mouse by using the MouseKeys. These enable the arrows on the numeric keypad on your keyboard to move the pointer around. For further information about MouseKeys, see Microsoft Windows® Help.

Combination keyboard shortcuts

A key combination keyboard shortcut is a set of keystrokes that, when pressed together, initiate an action. You can find the key combination for a command by resting the mouse pointer over it. If you're not using a mouse, there are no on-screen reminders of the key combinations — you have to memorize the keys. Practically all of these shortcuts work in exactly the same way as they did in previous versions of Microsoft Office.

Other helpful keyboard tips and tricks

Use the TAB key and arrow keys to navigate a dialog box.

Activate a command by pressing ENTER. In some cases, this opens a gallery or menu so you can choose what you want and then activate it by pressing ENTER again. For some commands, like the Font box, use the arrow keys to scroll through lists. Once you've got what you want, press ENTER.

CTRL+TAB cycles through the tabs in a dialog box.

SPACEBAR selects and clears check boxes.

SHIFT+F10 opens the shortcut menu, which opens when you right-click an item.

ESC closes an open dialog box or shortcut menu. If nothing is open, it takes the focus away from the Ribbon and back to the main document.

To close a task pane, first press CTRL+SPACEBAR to open the task pane menu. Then press C to select Close on the menu.

ALT+F4 (pressed simultaneously) closes the active window.

F1 opens the Help window.

Mary Ann Wallner