Slide 1

Initial Planning Conference Table Top Exercise Welcome County Exercise Series Slide 2 Introductions Scope of Exercise Jurisdiction/Venue Review/Confirm Exercise Objectives Develop/Confirm Exercise Plan Scenario Staffing/Organization Chart Documentation Evaluation Debriefings Support Requirements After-Action Report/Improvement Plan Tasks Future Conference Dates Others Questions Todays Agenda Slide 3 Initial Planning Conference Understand the Tabletop Exercise (TTX) process Discuss TTX structure and participation Initiate planning now Propose and discuss design objectives Identify appropriate agencies and personnel for participation Create a scenario Highlight requirements and roles of all parties Finalize receipt of relevant local SOPs and EOPs Discuss site and participant requirements Todays Goals Slide 4 Lock in exercise planning & execution schedule Identify Tabletop location / room layout as well as for future planning meetings Request of relevant EOPs and SOPs Confirm Mid and Final Planning Conference xxxx, 2006 / Time / Location Slide 5 One-day / 5-6 hour exercise Local, State, and Federal response groups Across the functional spectrum: (Medical Facilities, Public Health, Fire, EMS, Law Enforcement, HazMat, Emergency Mgmt.) Usually two to four distinct modules or phases/example Warning Response Recovery Restoration One-day / 5-6 hour exercise Local, State, and Federal response groups Across the functional spectrum: (Medical Facilities, Public Health, Fire, EMS, Law Enforcement, HazMat, Emergency Mgmt.) Usually two to four distinct modules or phases/example Warning Response Recovery Restoration Facilitated Tabletop Exercise Slide 6 Screen Observers Projector Public Safety Public Health EOC Public Information 80 Example TTX Room Layout Slide 7 Screen Observers Projector 80 40 Example (2) Room Layout Players from same jurisdiction seated around one large Table. Discussion questions heard by all. Best for smaller groups. Slide 8 Assess the countys ability to conduct effective Damage Assessment Initiate and practice a unified command for protocols including County OEM, Public Health, Local Law, Fire Assess the effectiveness the Debris Management policy Utilize the functional PIOs with in a Joint Information Center Assess the Hospitals ability to coordinate and communicate with partner agencies. Initiate Mutual Aid for long term response and recovery Sample Objectives Slide 9 What Where When Identify the Hazard Identify the Site Time Example: Preliminary assessments of damage resulting from Hurricane Terry are in progress throughout Long Island Nassau Co. as the storm passes and begins to weaken. Apparent casualties include persons trapped in congested traffic areas, and many are estimated to be lost from structure collapses as the storm made landfall. Destructive forces of the sustained high winds severely damaged the Nassau Co. areas. Many are reported as missing or were identified as individuals that were carried away by storm surge. Reports from area hospitals indicate many who were unable to evacuate and sheltered in-place were injured by flying debris or glass shards from broken windows. Scenario Slide 10 Spokesperson designated to present issues Situation Update Modules Caucus/Discussion Facilitated Discussion How Modules are Conducted Slide 11 After-Action Report Improvement Plan Distribution Local Jurisdictions Purpose Provide Feedback Pass on Lessons Learned Objectives Recommendations Observations Innovations Slide 12 Table Top (TTX) Initial Planning Conference 10/25/06 Mid Planning Conference (MPC) Final Planning Conference (FPC) Conduct Exercise Develop AAR Locally Develop and Implement an Improvement Plan Exercise Process/Timelines Slide 13 Finalize Design Objectives Identify Participants Assign Task/Organizational Chart Identify Exercise Location Identify Relevant EOPs and SOPs Confirm Mid Planning Conference (MPC): [Date] / [Time] / [Location] Planning Decisions Slide 14 Organizational Structure Exercise Director Terry Winters Operations Contractor Set UpExercise Controllers Evaluators Local Planning team Observers Local Planning Team Hot Wash Planning Exercise Materials Contractor Sitman Exercise Evaluation Training Report Logistics Transportation Venue Food Audio/Visual Admin/ Finance Grant Mgmt Slide 15 Facility Location Site Visit Times Lunch Equipment Large Projection Screen Public Address System (Wireless?) Support Requirements Room Setup Sign-In / Administration Support Coffee / Refreshments / facilities Facilitators / Presenters / Subject Matter Experts Security Access Media Support / Considerations Video and Multimedia Support Support Requirements Slide 16 Midterm Planning Conference Meeting Objectives Review Situation Manual (SITMAN) Ensure local satisfaction with the planned TTX Increase event success through coordinated, comprehensive planning Reduce uncertainty regarding the exercise Items for the MPC Continue logistical planning and administrative support for TTX Identify Local Evaluator/Subject Matter Experts (SMEs) Slide 17 Questions?