informing solutions together myitkyina, myanmar, 14 th and 15 th march 2013 camp profiling workshop...

Informing solutions together

Myitkyina, Myanmar, 14th and 15th March 2013Camp Profiling Workshop

Natalia Baal, Profiling Advisor ([email protected])Ivan Cardona, Information Management Specialist ([email protected])


•DAY ONE

•14th March


• Technical & coordination support for profiling processes upon request

• Interagency service: DRC, NRC-IDMC, IOM, UNHCR, OCHA, UNFPA and

Special Rapporteur for the Human Rights of IDPs

What is JIPS?

• Activities:– Field support– Training & capacity building– Methodology & tool

development– Advocacy


• Learn from experiences of partners during the camp profiling pilot exercise

• Clarify and agree upon camp profiling system (including roles and

responsibilities)

• Revise camp profiling tools (including camp level questionnaire)

• Discuss JIPS proposal for other profiling opportunities in Kachin

Workshop Objectives

• Output documents (of workshop and JIPS mission): revised

questionnaire, accompanying manual, revised data entry template,

camp profiling concept note, ‘strategy options’ discussion document


…and here

The profiling process

We are here

…and here

…and here


DATA COLLECTION & FIELD ORGANIZATION

Conduct staff training

Conduct pilot exercise

Finalise tools

Conduct data collection


• Objectives (emergency assessment v/s situation

monitoring)

• Difficult parts of the form (e.g. population data,

assistance received, gaps, livelihoods, CCCM)

• Information sources (multiple, identification,

unsystematic)

• Coordination (who’s covering where?)

• Data collection (self-administration, timing,

access, training)

• Data processing and analysis (capacity,

coordination, data entry principles)

• Reporting and dissemination (report plan)

Lessons Learnt from pilot


• Data collection/enumerator capacity: need for thorough training before data collection and accompanying

manual to the questionnaire to limit different interpretations and ensure data collected as systematically as

possible

• Camp level questionnaire: need to review to avoid answers being ‘guessed’ and ensure ‘right’ questions are

asked to the to the ‘best’ sources; reduce ambiguous/incomplete questions and answer options; ensure

version control across partners; how to handle sensitive questions

• Manual: need manual for technical definitions/indicators, guidance for communication/introduction from

enumerator to interviewee (reasons for data collection etc.);

• Data processing: need for data entry and cleaning training to deal with missing data, verification etc.

• Translation: challenging for data collection and data entry as currently no standard translation of

questionnaire and data entry in English

• Agency buy-in: need to strengthen support from regional and capital level leadership; ensure profile

addresses need of different partners; need to strengthen support/trust from external organizations

• Data flow responsibilities: collection, entry, analysis, dissemination

More lessons learnt(discussed during workshop)


• Provide a regularly updated OVERVIEW of the situation in camps hosting

internally displaced persons (IDPs)

• Consolidate information for ADVOCACY efforts on behalf of IDPs living in

camps

• Indicate need for more detailed thematic ASSSESSMENTS

• Strengthen COORDINATION of camp level information collection, analysis

and response

• Support CAPACITY BUILDING for camp managers over-time

Camp Profiling Objectives(agreed during workshop)

• Camp profiling is not: detailed needs assessment, household

level profiling, OR emergency/rapid assessment


Camp

master list

Camp profiling process/structure(How JIPS sees it)

Assistance

providers

Camp level

questionnaire

??


1) Camp overview

2) Multiple and appropriate

information sources

3) Community level questionnaire

4) Regular updates

5) Consensus of roles & responsibilities

6) Framed under CCCM cluster

7) Clearly communicated limitations

Camp profiling process (continued)


Since camp profiling is limited, it can be complemented by other profiling initiatives:

1) Comprehensive sample-based profiling

•Comprehensive picture in and out of camps

•Household survey of IDP sample & focus group discussions

•Identification of forced displacement

•Intentions for durable solutions

2) IDP registration support

•Individual level information collected at the household level

•Capacity building for camp management focal points

•Identification of forced displacement

3) Movement tracking system (not recommended at present)

Other profiling options…


• Concern about capacity level /expertise available of both international and national staff for data collection

methods (e.g. focus group discussions); also a concern for measuring technical indicators

• Multiple sources of camp profiling: challenges of some of the sources, particularly assistance provided in

NGCAs

• Concern about trust/use of results from all partners, especially given the efforts put into profiling activities

• Before embarking on ‘other profiling options’ need to review existing information from shelter assessments,

food security assessments etc. to identify information gaps. Also thorough evaluation of camp profiling

process to ensure we learn from experience.

• Need to strengthen coordination among information management units/staff in Kachin; proposal for IM

working group

• Need to ensure all partners benefit fro profiling exercises: information sharing and clarification of data flows

• Opportunity for cross-camp analysis (e.g. GCAs vs. NGCAs) if camps profiled at similar time and if data

analysis capacities are in place

Feedback? Comments? (from workshop discussions)


• Camp profiling: roles & responsibilities

What? How? Who?

Overall coordination

Develop concept note

Develop workplan for overall process

Share both with all partners (Yangon & Myitkyina)

UNHCR/DRC with JIPS support

CCCM

CCCM Coordinator

Geographic distribution of camp level data collection

Discuss internally and feedback @ Camp profiling meeting first week of April

Consolidate in matrix responsible agency per camp and share with implementing group

KBSS, KBC, Shalom, DRC, RANIR, UNHCR, KMSS

CCCM Coordinator

Training & finalising tools (questionnaire, manual..)

Questionnaire group work during current workshop

Manual (draft based on final questionnaire)

Translate and translate back in Myanmar and Kachin

Training: A) Deliver training of trainers (ToT) and develop training strategyB) Field training of enumerators / data collectors

Share final tools to ALL using same version

Questionnaire and manual: ALL PARTNERS with JIPS support

Translation: DRC from English into Myanmar. UNHCR from English into Kachin. Then swap.

ToT and training strategy: UNHCR IM unit and DRC with JIPS support

Field training: those trained by ToT

CCCM coordinator



What? How? Who?

Data collection of camp level questionnaire

Active enumeration (i.e. interviewer interviews key informants don’t leave questionnaire to be self-administered to improve reliability of data)

Frequency of camp profiling update: 6 months

According to geographic responsibilities: KBSS, KBC, Shalom, DRC, RANIR, UNHCR, KMSS + Others who want to join the process

Data entry from camp level questionnaire

Develop and share database and deliver data entry training (including data security principles)

Revise data entry template

Enter data from completed questionnaires following data collection, and send to UNHCR IM unit

Consolidate entered data from partners

UNHCR/soon to be established IM WG? With support from JIPS/MIMU?

UNHCR with support fro JIPS/MIMU?

Data collection partners do their own data entry, depending on capacities

UNHCR/soon to be established IM WG



What? How? Who?

Data collection: Geographic data from camp master list

Link Camp list database to camp profiling database based on camp P-codes

Fill ‘GPS gaps’ in camp master list through camp profiling activities

UNHCR

UNHCR supported by OCHA and ALL camp profiling partners

Data collection: 3Ws at camp level

Assistance providers actively share information on activities @ camp level

Camp profiling partners actively outreach to others to share this information

All relevant assistance providers through CCCM/MIMU/OCHA?

ALL camp profiling partners

Data processing & analysis

Cleaning of consolidated data from partners

Develop ‘one camp’ analysis planDevelop ‘cross-camp’ analysis plan

Implement analysis every 6 months

UNHCR

Soon to be established IM WG with support from JIPS, MIMU? OCHA?

UNHCR – with support from OCHA? MIMU?



What? How? Who?

Reporting Develop report plan for multiple sources

Consolidate information from different sources and produce report (merge databases)

Creating maps with camp location visible for reports

Produce pdf reports of individual camp profiles

UNHCR/ soon to be established IM WG with input from others

OCHA

UNHCR/ soon to be established IM WG

Dissemination To partners (Kachin and Yangon)To partners outside MyanmarTo donorsTo camps

CCCM coordinatorOCHAOCHA/CCCMCamp profiling partners


• Lessons learnt from pilot

• Objectives and structure

• Other profiling options

• Roles and responsibilities

Day one - wrap up

• Tomorrow….the questionnaire!


•DAY TWO

•15th March


• Camp level Questionnaire1) Questionnaire principles used to review existing camp

profiling form

2) Presentation of JIPS proposed new form and group work

3) Feedback and agreement on changes


• Camp level QuestionnaireQuestionnaire design principles used to review camp level form:

•Community v/s household level questions

•Complementarity with other information sources

•Structure, logic and flow (for interviewer and interviewee!)

•Enumerator instructions (different in form and manual)

•Open/closed question and answer structure

•Systematic use of information sources

•Be specific and avoid ambiguities

•User-friendliness and comprehension


Questionnaire: Group Work

• Split into groups to discuss new questionnaire

• Report back to big group and agree on changes

• Chocolate from Switzerland for every good idea!


• Wrap up

• Lessons learnt from pilot discussed

• Objectives for camp profiling agreed

• Revised structure of camp profiling process presented

• Roles and responsibilities discussed

• New questionnaire developed

• Other complimentary profiling options discussed


JIPS continued support:

•Share ‘tidied-up’ PPT with workshop participants

•Develop camp profiling concept note, including roles & responsibilities

•Implement agreed upon changes to questionnaire

•Draft accompanying enumerator manual and analysis plan

•Support UNHCR and DRC with ToT

•Debrief in Yangon for buy-in and input

Camp profiling partners:

•Myitkyina: Consideration of roles & responsibilities discussed and collective

agreement @ camp profiling meeting in first week of April

•Yangon: Input to process and support to partners in Myitkyina

Next Steps/Action points:

informing solutions together myitkyina, myanmar, 14 th and 15 th march 2013 camp profiling workshop...

Documents