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Implementing an Electronic Portfolio System

Information Technology CenterMarij VeugelersProjectmanager Portfolio Implementation

SURF NL Portfoliocommunity manager

Universiteit van Amsterdam

Sakai OSP Vancouver May 2006

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Agenda

08.30 – 08.45 Introduction

08.45 – 09.05 e-Portfolio in Education (place and function)

09.05 – 09.15 questions for you

09.15 – 09.30 e-Portfolio implementation process (stakeholders and change management)

09.30 – 09.45 UvA experiences

09.45 – 10.00 exchange of experiences

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Introduction Marij Veugelers

Universiteit van Amsterdam Information Technology CenterSection IT and education

Background biologist, career counselor, senior consultant

FunctionsProject manager portfolio implementation UvA

Project manager DU Portfolio implementation instrumentals

Community manager SURF NL Portfolio (expertgroup)

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Combining, sharing and expanding expertise

Co-operation in the educational sector, as well as in the field of employment

National and international co-operation

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Website http://www.surf.nl/portfolio

Involvement in e-learning projects in higher education

Own project tender 2005- 2006

Conferences, presentations, papers, etc

Co-operation in educational sector in the field of

employment International UK and US

Activities in 2006

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Reflective exercise on e-Portfolio

What kind of organization do you work for?

University – (Community) College – Other

What is your role in your organization?

Technical – Educational - Management – Other

Where does your organization stand regarding e-Portfolio?

Thinking about it – Pilot stage – Scaling up – Fully implemented

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Developments in higher education

Movement towards student centred and competence based education

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Primary functions ePortfolio from student perspective Van Tartwijk (2003)

Planning

Showing Reflecting

Different functions, different

approaches, different

solutions: one size

doesn’t fit all

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Many Factors Involving Educational Innovation

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SupportSupport

Management

Learning environment

Learning activities

Goals

InfrastructurePeople

Portfolio conceptPortfolio concept

UvA attention areas

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Questions for you

Discuss this with your neighbors

Does your organization has a educational vision of the study program in which portfolio plays a role?

What are the students’ learning activities to achieve these goals

What is the learning environment ?(which has to be organized in such a way that the students perform the right activities)

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Educational concept: points for attention

http://www.du.nl/digiuni//download/73DF980B-0867-D504-174253481B62902C.doc?CFID=916634&CFTOKEN=83930479

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Website Portfolio Implementation

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Portfolio Implementation website Web site with nearly 100 documents

Also for not DU members

Assignments, guidelines, checklists, …..

Target group

managers,

project leaders,

Supervisors

Also in ENGLISH!!!!!

www.du.nl/portfolioimplementation

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Example portfolio

Different items in the manuals

Project leaders/tutors

section

Managers section

Manuals for students and

tutors/teachers

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With 7 steps in Change Management Thinking and Implementation Checklists

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Scenario’s in e-portfolio implementation

COUNSELINGScenario 1

University wide

4 year program in department

1 year programin department

Pilot

+ASSESSINGScenario 2

+PLANNINGScenario 3

Universities differ in starting points, goals and strategies

Academic universities

Universities of

Professional Education

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Three Scenarios for Portfolio Use

Career

Counseling + Assessing + Planning

Scenario 1

Scenario 2

Scenario 3

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Scenario 1

Portfolio applied to part of the study programme

Portfolio application is focused on a route for study career counseling or academic schooling

Activities in this route are focused on counseling in personal development, making personal choices in the study programme and/or ethical questions

The activities are more or less independent of other learning lines

• Not all the teachers have a counseling assignment

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Scenario 2

Portfolio applied to integrated education

Portfolio is focused on counseling and assessing

All study activities are focused on attaining the educational qualifications

Portfolio is integrated into all the educational activities

All the teachers have counseling and evaluating assignments

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Scenario 3

Portfolio applied to demand-steered education

There is no study programme; the educational approach is focused on counseling and facilitating;

The main task of the teacher is to counsel the learning process

Students independently go through the PDCA-cycle: planning, doing, evaluating and adjusting

Portfolio plays a central role in the learning process

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Change Management: Thinking in Five Colours( De Caluwé & Vermaak, 2002 )

Yellow ChangeStrategy

Blue ChangeStrategy

Red ChangeStrategy

Green ChangeStrategy

White ChangeStrategy

PowerPoliticsWin-Win

RatioPlanKnowledge

HRMMotivationSystematic

GrowthLearningDirection

ExplosionDynamicEnergy

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Questions for you

Discuss this with your neighbors

Change management thinking are you familiar with this

What are your experiences so far?

Recognize you the 3 scenario model?

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Universiteit van Amsterdam

Traditional academic university

24.000 students3800 academic staff7 faculties

humanitiessocial and behavioural sciences

economicslaw sciencesmedicinedentistry

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Universiteit van Amsterdam -2

24 teaching institutes

65 study programs for Bachelor degree

more then 120 Master programs

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Bottom up sharp rise in interest for using e-portfolio

0

500

1000

1500

2001 2003 2005

schools

students

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Reasons

By-result of the introduction of the Bachelor’s and Master’s structure

renewed attention

•for the academic skills

•for career supervision

•for supervising ALL students

•there was a TOOL

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History UvA 2001

First pilot 2002-2003

Some pilots with the DU digital portfolio

University teacher training programme 60 students

Interdisciplinary programme for first-year students

30 studentsFirst year Media en Culture students

350 studentsCommunity of Practices: expert meeting Web site for the UvA Conference day for university

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History 2003-2004 We go for it!

A lot of study programmes starting with a portfolio

12 different pilotsLaw, Humanities, Science, Economics, Health, Education, …..

2000 students

But…..tool problems

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History 2004-2005

Project UvA GO – NOGO Portfolio

Collecting information for

the decision GO or

NOGO……

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Three pillar Model UvA

Education / pedagogic 2004-2005

new challenges educational innovation educational evaluation of 9 pilots

educational requirements

teachers training programme for their new role as coach

educational support frame work

best practices with examples of assignment instructions and student portfolio’s

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Three pillar Model UvA

Technology 2004 - 2005

trendanalysis portfolio/ e-learning products

technical requirements

format for technology support

proposal for a tool selection

financial overview various hosting models

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Three pillar Model UvA

Strategy 2004 - 2005

Checklist of pre-conditions for the management

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History 2005-2006

Project UvA GO Portfolio

Balance between all the attention areas !!!!

Pilot with OSPWaiting for release OSP/SAKAI 2.2

It cost more then we thought:

effort from people in the IT center…..effort from the faculty members….

We hope to start next school year with a UvA tool…..

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SupportSupport

Management

Learning environment

Learning activities

Goals

InfrastructurePeople

Portfolio conceptPortfolio concept

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EXTRA

Funding all the projects (GoNoGo and Go) are funded

central and department IT.

Support management levelfrom CIOfrom committee that advise the UvA board

Support for the pilotsIT and Education section: consultancy, support, CoP, own website

Item 3 Uitwerkingen deze tekst ook nog

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Lessons Learned in e-Portfolio Implementation

1: Pedagogy comes first

2: Clear definition of goals and results is important

3: Maintaining multiple stakeholders perspectives is vital

4: Support by management is crucial

5: Functional and technological support is also crucial

6: Technical choices matter too

7: Start small

8: Central projectmanager

9: Student involvement

10:

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In subgroups of 5 people

• Lessons learned in ePortfolio-implementation: what works and why?

Bringing it to the wall (5 minutes)

• Walk around and discuss

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Contact

Marij Veugelers

Senior consultant IT and education

Universiteit van AmsterdamInformation Technology CentreICT in Education

veugelers@uva.nl+31 20 5253293