infographic: london-based advertising agency on procurement departments
DESCRIPTION
London-based advertising agency RLH talk to Synergist about coming out on top with procurement departments.TRANSCRIPT
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RLH are a London-based full-service B2B advertising agency. They began back in 1977, and have a team of 28. Chris Ross, MD, talks here of the demands of large corporate clients today, the rise in procurement and how he and his management team have transformed the agency in response.
D E P A R T M E N T S
Chris Ross
‘
WE ARE CUSTODIANS OF THEIR BRANDS AND BUDGETS. WE TAKE THIS RESPONSIBILITY SERIOUSLY.
“W E C H O S E SY N E RG I ST
1 0 Y E A R S A G O. O N E
ISSUE WAS GETTING OUR
AC CO U N T M A N AG E M E N T
TEAMS TO SEE IT AS A
COMING OUT ON TOP WITH
HOW DOES AN AGENCY THRIVE FOR
36 YEARS IN A ROLLERCOASTER WORLD?
ONE ANSWER IS NOT TO BE AFRAID OF
CHANGE AND TO HAVE THE COURAGE TO
REINVENT AND ADAPT TO CLIENTS’ NEEDS.
“CLIENTS DEMAND ROI, QUITE RIGHTLY. AND IN RECENT
YEARS WE’VE SEEN MAJOR CORPORATE CLIENTS INTRODUCE
COMPREHENSIVE LEVELS OF PROCUREMENT.
“ B U T T H E R E A R E T W O S I D E S
TO THAT. WE BEL IEVE PROCUREMENT
TEAMS MUST APPRECIATE WHAT IT IS
WE OFFER. WE SEE IT AS PART OF OUR
ROLE TO HELP THEM BETTER UNDERSTAND:
EXAC TLY WHAT WE DO
HOW WE OPERATE
“ THEY ALSO NEED TO KNOW
HOW HARD WE WORK TO
FORGE STRONG PARTNERSHIPS
WITH THEIR BRAND TEAMS
‘
’
P L A N N I N G | S TAT E M E N T S O F W O R K S | C L E A R A R E A S O F R E S P O N S I B I L I T Y | E V I D E N C E S U P P O R T I N G T I M E TA K E N A N D C O S T S | P R O M P T I N V O I C I N G
WE TOTALLY EMBRACE PROCUREMENT- STYLE THINKING, WHICH HAS PAID OFF STRONGLY FOR US. IT INCLUDES:
THEN G ET I T. OVER TIME
WE’VE UPDATED THE SYSTEM,
GIVEN MORE TRAINING TO OUR
TEAMS AND NOW HAVE DATA
A N D R EPO RT I N G AT
WHAT THEY ARE BUYING
WHAT THEY SHOULD EXPEC T FROM US
TO ENSURE THEY ACHIEVE THEIR MARKETING GOALS AND
MEET THEIR BUSINESS AND BUDGET REQUIREMENTS.
OUR FI N G ERT I PS WHICH
HELP US MAKE B ETT ER,
A N D M O R E I N FO R M ED
D E C I S I O N S"
TOOL TO H ELP A N D S U P PO RT T H EM, NOT
BE A FINANCE TOOL TO BEAT
PEOPLE WITH! ONCE THEY SEE
THE POW ER O F W H AT I T
D O ES FO R T H EM, THEY
“OUR CLIENT BRAND TEAMS ARE HAPPY THAT
WE GIVE THEM THE CREATIVITY THEY NEED.
OUR CLIENT PROCUREMENT TEAMS ARE ALSO
HAPPY. THAT’S BECAUSE WE ARE TRANSPARENT
AND SO WE’RE SEEN TO BE TRUSTWORTHY.
OUR AGENCY DIRECTORS ARE HAPPY, AS THEY CAN
INSTANTLY REVIEW ANY PROJECT AND MONITOR THE
SUCCESS OF OUR TEAMS. SO IT’S A WIN-WIN FOR ALL.
THERE IS NO DOUBT THAT SYNERGIST IS PART OF
THE PROCESS THAT HELPS OUR AGENCY DELIVER.
"LIKE IT OR NOT, PROCUREMENT
IS H E R E T O S TAY . FORTUNATELY,
ATTITUDES TOWARDS PROCUREMENT
HAVE M AT U R E D IN MANY LARGE
ORGANISATIONS TODAY. PROCUREMENT
D E PA R T M E N T S A R E T H E R E F O R E
N O T T H E E N E M Y "
‘ ONCE IN THE KNOW, AGENCIES CAN GREATLY
BENEFIT FROM THE PROCESS AND THE
DEEPENED RELATIONSHIPS THAT CAN
FLOW FROM PROCUREMENT.’ “IT IS IMPORTANT TO SCOPE THE DELIVERABLES IN
A DETAILED AND CLEAR WAY. EXPECTATIONS AROUND WAYS
OF WORKING IN BOTH THE ‘INPUT’ AND ‘OUTPUT’ STAGES
OF THE PROCESS SHOULD BE HIGHLIGHTED, SUCH AS:
THE APPROVAL PROCESS
STAKEHOLDER INVOLVEMENT
TEAM COMPOSIT ION
% OF ASSUMED T IME TO BE SPENT ON DELIVERING PROJEC TS
OVERHEAD RECOVERY
DETAILS OF THIRD PARTY COSTS”
OBVIOUSLY YOU NEED TO HAVE GOOD DATA SO YOU ARE ON TOP OF IT ALL. WHICH BRINGS US TO...
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