index to source protection committee meeting #1/08 … · 2018. 5. 18. · 2 res.#a1/08 - minutes...

INDEX TO

SOURCE PROTECTION COMMITTEE MEETING #1/08

Tuesday, January 29, 2008

MINUTESMinutes of Meeting #1/07, held on December 10, 2007 1

PRESENTATIONSMoore, Larry Project Coordinator, OCWA

re: Lake Ontario Collaborative Study 2Post, Ryan, Project Coordinator for the Dufferin Headwaters Pilot Study 2

CORRESPONDENCESmith, Ian, Director Source Water Protection Branch, MOE

re: Other Legislative Safety Measures in place that protect Ontario's Drinking Water" with attachment which identifies Drinking Water Systems under the Safe Drinking Water Act, 2002 2

re: Inclusion of a Drinking Water System under the Source Protection Planning Process through Municipal Council Resolution 2

re: Clarifying and Using Proxies in accordance to the Source Protection Committee Regulation. 2

Schiller, Mark, Chair, Collaborative Study to Protect Lake Ontario Drinking Water, Region of Peel

re: Scope Change - Collaborative Study to Protect Lake Ontario Drinking Water 2

TERMS OF REFERENCE FOR ASSESSMENT REPORTS AND SOURCE PROTECTION PLANSUpdate and Approval of Next Steps 17

INFORMATION TOPICS FOR FUTURE MEETINGS AND TRAINING NEEDS 27

MUNICIPAL TECHNICAL ADVISORY WORKING GROUP MINUTES 28

MEETING OF THE SOURCE PROTECTION COMMITTEE #1/08January 29, 2008

The Source Protection Committee Meeting #1/08, was held in the North Theatre, Black Creek Pioneer Village, on Tuesday, January 29, 2008. The Chair Susan Self, called the meeting to order at 10:05 a.m..

PRESENTJuli Abouchar MemberJessica Annis MemberAndrea Bourrie MemberWendy Burgess MemberBob Burnside MemberMichael D'Andrea MemberJessica Ginsburg MemberRobert Goodings MemberIrv Harrell MemberRobert Hester MemberDavid Kentner MemberHeather Laidlaw MemberPeter Miasek MemberLynn Moore MemberPeter Orphanos MemberJohn Presta MemberFred Ruf MemberMark Schiller MemberSusan Self ChairHoward Shapiro Member

ABSENTMichael Garrett Member

NON-VOTING INTERIM MEMBERWendy Kemp York Region Representative

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RES.#A1/08 - MINUTES

Moved by: David KentnerSeconded by: Lynn Moore

THAT the Minutes of Meeting #1/07, held on December 10, 2007, be approved. CARRIED

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PRESENTATIONS

(a) A presentation by Larry Moore, Project Coordinator, OCWA in regard to the Lake Ontario Collaborative Study.

(b) A presentation by Ryan Post, Project Coordinator for the Dufferin Headwaters Pilot Study.

RES.#A2/08 - PRESENTATIONS

Moved by: David KentnerSeconded by: Heather Laidlaw

THAT above-noted presentations (a) and (b) be heard and received.CARRIED

_________________________________________

CORRESPONDENCE

(a) A letter dated January 18, 2008 from Ian Smith, Director Source Water Protection Branch, Ministry of the Environment (MOE), in regard to Other Legislative Safety Measures in place that protect Ontario's Drinking Water" with attachment which identifies Drinking Water Systems under the Safe Drinking Water Act, 2002.

(b) A letter dated January 18, 2008 from Ian Smith, Director Source Water Protection Branch, MOE, in regard to Inclusion of a Drinking Water System under the Source Protection Planning Process through Municipal Council Resolution.

(c) A letter dated January 18, 2008 from Ian Smith, Director Source Water Protection Branch, MOE, in regard to Clarifying and Using Proxies in accordance to the Source Protection Committee Regulation.

(d) A letter dated January 28, 2008 from Mark Schiller, Chair, Collaborative Study to Protect Lake Ontario Drinking Water, Region of Peel, in regard to Scope Change - Collaborative Study to Protect Lake Ontario Drinking Water.

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RES.#A3/08 - CORRESPONDENCE

Moved by: David KentnerSeconded by: Heather Laidlaw

THAT above-noted correspondence (a) - (c) be received.CARRIED

RES.#A4/08 - CORRESPONDENCE

Moved by: Mark SchillerSeconded by: Michael D'Andrea

THAT above-noted correspondence (d) be added to the agenda and received.CARRIED

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CORRESPONDENCE (A)

8

CORRESPONDENCE (B)

10

CORRESPONDENCE (C)

12

CORRESPONDENCE (D)

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_________________________________________

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SECTION I - ITEMS FOR COMMITTEE ACTION

RES.#A5/08 - TERMS OF REFERENCE FOR ASSESSMENT REPORTS AND SOURCE PROTECTION PLANSUpdate and Approval of Next Steps. Report back seeking approval of CTC Source Protection Committee for proposed approach and timelines to complete Terms of Reference for each source protection area within the CTC Region and submit the Terms of Reference to the respective source protection authority no later than August 19, 2008.

Moved by: Irv HarrellSeconded by: Lynn Moore

THAT the CTC Source Protection Committee (SPC) concurs with the amended proposed approach and timelines outlined in Attachment 1 for the CTC SPC Municipal Technical Advisory Working Group to prepare the Terms of Reference for each of the three source protection areas for the approval of the CTC SPC;

THAT the composition of the sub-committee of the CTC Municipal Technical Advisory Working Group (the “Municipal Terms of Reference Liaison Working Group”) be endorsed, with additional membership to be explored;

THAT the draft Table of Contents for the Terms of Reference be provided to members of the Municipal Terms of Reference Liaison Working Group as a discussion starter;

AND FURTHER THAT staff be requested to take the necessary action to support and ensure the development of the milestone products and report back at the February 11, 2008 meeting of the CTC SPC on progress to date and seek approval of any further directions required at that time.

CARRIEDBACKGROUND At CTC SPC Meeting #1/07, held on December 10, 2007, a staff report was received for information outlining the requirements for the development of Terms of Reference by the CTC SPC as required pursuant to Ontario Regulation 287/07 under the Clean Water Act, 2006. Also, the CTC SPC received a presentation on these requirements and authorized by Resolution #C5/07 that a Municipal Technical Advisory Working Group under the chairmanship of SPC member Michael Garrett be charged with preparing the Terms of Reference on behalf of the SPC.

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Current StatusAt the request of Michael Garrett and CTC SPC Chair Susan Self, the seven municipal members of the CTC SPC have been requested to be part of the Municipal Technical Advisory Working Group responsible for developing the Terms of Reference. The inaugural meeting was held January 8, 2008, which was attended by five of seven municipal SPC members, plus municipal staff from a number of the upper and lower tier municipalities’ works, planning and health departments. Included as Attachment 1 are the agenda and the notes from that meeting.

At the post-meeting discussions with SPC members and chair, CTC project manager and CTC executive lead a number of decisions were made:

The members of the Municipal Terms of Reference Liaison Working Group chaired by Mike 1.Garrett will be the seven municipal SPC representatives, Susan Self, selected municipal staff (see item 2 below for details and actions required), Adele Freeman and the CTC Technical Committee (Don Ford, Gayle Soo-Chan, John Kinkead, Kerry Mulchansingh, Karen Hortopan and Beverley Thorpe). Additional municipal staff members were proposed by the SPC members: Ralph Stanley – 2.(Health, Peel), Mark Head (Planning, Peel), James Stiver, (Director of Planning, Orangeville), to be determined (planning, Town of Halton Hills), Barb Jefferies (Planning, York Region). The appointment of these persons is the responsibility of the SPC member representing that municipal group. If the selected individual is not available, then the SPC member is responsible to find an alternate. The selected individuals were chosen to represent the perspectives of upper & lower tier municipalities across the CTC Region with a bias towards the areas in the CTC Region where there are existing water issues. As the SPC members represent the works areas, no additional municipal staff with works expertise is required. Mark Schiller and Beverley Thorpe will engage the Lake Ontario Collaborative (Larry Moore) 3.in helping with identifying in the Terms of Reference (TOR), work required beyond the currently funded Phase 2 studies. Rick Gerber will be requested to advise on what would be required (both technical and 4.budget wise recognizing the current funding model limitations) for the York-Peel-Durham-Toronto Groundwater Study to address the Halton, Wellington, Orangeville and Mono groundwater information. Beverley Thorpe will develop a proposed meeting schedule for the Municipal Terms of 5.Reference Liaison Working Group through completion, to precede the dates of the SPC meetings to ensure work is completed in time to have a draft TOR for municipalities by late April/early May, and will consider when meetings of the larger Municipal Technical Advisory Working Group are required (all municipalities – works, planning and health). A meeting will be scheduled with the commissioners of planning and works for all CTC 6.Region municipalities in mid-March to engage senior municipal staff in the development of the TOR and seek their support. At the meeting to be chaired by Mike Garrett , the commissioners will be briefed on the work to date at that time, the approach, and a proposed generic presentation which could be given to municipal councils. The commissioners will be asked for their advice/recommendations on best approach for the respective councils. Beverley Thorpe is to prepare a draft generic presentation deck on source protection for 7.use by the SPC members in briefing their constituents as soon as possible.

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The project manager and project leads from the three conservation authorities were 8.directed to prepare a draft Table of Contents for the TOR and a proposed meeting schedule to be reviewed by the CTC SPC and sent to the Municipal Terms of Reference Liaison Working Group members.

RATIONALEAttachment 1 is the proposed meeting schedule and timetable for the development of the Terms of Reference for endorsement by the CTC SPC. Included in the schedule are the proposed milestone deliverables and or decisions required at each meeting. Newly appointed municipal staff on the Municipal Terms of Reference Liaison Working Group have been advised of the proposed meeting on January 30, 2008.

Attachment 2 is the draft Table of Contents prepared by project staff which will be used to begin development of the TOR starting with the January 30, 2008 meeting of the Municipal Terms of Reference Liaison Working Group.

Report prepared by: Beverley Thorpe, 416-661-6600 extension 5577Emails: [email protected] Information contact: Beverley Thorpe, 416-661-6600, extension 5577Emails: [email protected]: January 17, 2008Attachments: 2

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Attachment 1CTC Source Protection Region Proposed Meeting Schedule, Milestone Deliverables &

Decision Points for Terms of Reference

Month CTC SPC Meetings

Municipal Terms of Reference Liaison

Working Group Meetings

CTC Technical Committee Meetings

Other Meetings/Consultations

January

Jan. 8 Kick-off meeting of the CTC Municipal Technical Advisory Working Group

Jan. 15 Prepare for draft Table of Contents

Prepare proposed meeting schedule

Jan. 16 Formal Notice to municipalities re commencement of TOR work

Jan. 29 Progress on TOR

Jan. 30 Update on TOR from Technical Committee meeting Jan. 15

Set the stage for Feb. 22 meeting

Joint meeting with Municipal Liaison Group

February

Feb. 11 Progress on TOR

Feb. 21 Prepare for workshop with project management consultant to develop deliverable breakdown structure and estimated effort and responsibility for each of major Terms of Reference tasks

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Feb. 22 Workshop with project management consultant to develop deliverable breakdown structure and estimated effort and responsibility for each of major Terms of Reference tasks

Joint meeting with Municipal Liaison Working Group

March

Mar. 19 Dinner meeting with SPC municipal members, commissioners of planning and works and CA CAOs to present work in-progress and seek advice on how to work with councils

Mar. 17 Progress on TOR

Mar. 19 Timelines

Resource estimates

Who does what

Mar. 26 Draft TOR

Mar. 28 Draft TOR circulated to members

April

Apr. 14 Progress on TOR

Apr. 16 Draft TOR

Meet with Technical Committee in morning

Joint meeting with Municipal Liaison group in morning

Meeting of the Municipal Technical Advisory Working Group with the Municipal Terms of Reference Liaison Working Group to discuss draft TOR in afternoon

Apr. 30 Final Draft TORMeet with Technical Committee


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May

May 13 Approve Draft TOR

May 14 Post TOR for public comment. Written comments accepted until June 18

June

June 4

Review Dates

Public consultation meeting, Credit Valley SPA

Will require some SPC members in attendance

June 5

Review Dates

Public consultation meeting, Toronto and Region SPA


June 6

Review Dates

Public consultation meeting, Central Lake Ontario SPA


June 9 Review initial comments on TOR

June 10-23 Other meetings with stakeholder groups to be determined

June 24 Review written comments on TOR

Revise TOR as required

Meet with Technical Committee in morning

Joint meeting with working groups

Meeting of the Municipal Technical Advisory Working Group with the Municipal Liaison Working Group to discuss draft TOR in afternoon

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July

July 8 Review written comments on TOR

Review revised TOR from working group

July 10 Final meeting re TOR

Meet with Technical Committee


July 20 TOR circulated to members

August

Aug. 11 Final meeting re approval of TOR

Aug. 22 Submission of TOR to each SPA no later than August 22.

Notice for public to comment on TOR to each authority.

CTC source protection staff will be responsible for preparing draft documents for review by the various committees, organizing meeting arrangements, locations etc, agenda and meeting notes, notices and newspaper ads and completing the terms of Reference in the Access database (Wizard) as mandated by the Ministry of the Environment.

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Attachment 2

Draft Table of Contents for Terms of Reference

Terms of Referencefor

CTC Source Protection Planning

Version 1.0

January 15, 2008

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Table of Contents

Page

1. Assessment Report Preparation (Clean Water Act, s.15)a. Assessment Report Components

i. Watershed Characterization (Module 1)ii. Municipal Water Supply Strategies (Module 2)iii. Groundwater Vulnerability (Module 3)iv. Surface Water Vulnerability (Module 4)v. (Module 5)vi. (Module 6)vii. Water Quantity Risk Assessment (Module 7)

b. Report Compilationc. Project Managementd. Budget Administration

2. Assessment Report Consultation

3. Publication of Approved Assessment Report (Clean Water Act, s.20)

4. Interim Progress Reports (Clean Water Act, s.21)

5. Source Protection Plan Preparation (Clean Water Act, s.22)a. Source Protection Plan Components

i. Assessment Reportii. Policies on Significant Drinking Water Threatsiii. Policies for Targets (Clean Water Act, s.85)iv. Policies for Monitoring Significant Drinking Water Threatsv. Policies for Monitoring Drinking Water Threats in Vulnerable Areasvi. Policies for Monitoring Effectiveness of Policiesvii. Policies for Monitoring Drinking Water Issues (limited circumstances)viii. Prohibited Activities (Clean Water Act, s.57)ix. Regulated Activities (Clean Water Act, s.58)x. Restricted Activities (Clean Water Act, s.59)xi. Other Prohibited/Regulated/Restricted Activitiesxii. Policies Governing Content of Risk Management Plans (s.58)xiii. Policies for Lake Ontario Drinking Water Supplies/Great Lakes Policiesxiv. Policy Designating Public Body for implementing policyxv. Policies re Monitoring Past Conditionsxvi. Education and Outreachxvii. Additional Policies on Prohibiting/Restricting Activities

b. Plan Compilationc. Proposed Source Protection Plan Consultationd. Proposed Source Protection Plan Publicatione. Project Managementf. Budget Administration

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6. Notification (Clean Water Act, s.23)a. Notice to Clerks of Proposed Source Protection Planb. Notice to Persons of Proposed Source Protection Planc. Notice to Public of Proposed Source Protection Pland. Publish Source Protection Plan

7. Amending the Terms of Reference

8. Municipal Resolutions (Clean Water Act, s.24)

9. Submission to Minister of the Environment (Clean Water Act, s.25)a. Submission of Source Protection Plan to Minister of the Environmentb. Submission of Comments on Source Protection Plan to Minister of the

Environment

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RES.#A6/08 - INFORMATION TOPICS FOR FUTURE MEETINGS AND TRAINING NEEDSDiscussion regarding priority/scheduling of presentations at upcoming SPC meetings and the future information and training needs for SPC members.

Moved by: Irv HarrellSeconded by: Lynn Moore

THAT the list of Information Topics for Future Meetings and Training Needs be updated as outlined below.

CARRIED

Suggested Topic Priority/MeetingMunicipal and conservation authority technical studiesDiscussions with First Nations Understanding of water quantity

Water budgets, climate, and impacts to permits to take water

Feb. 11 from each SPA

Future re how municipalities will be expected to report on monitoring of performanceInformation from Province on public health issues and connection to drinking water source protectionEstablishing a Great Lakes working groupWater Characterization Reports Feb. 11 from each SPAGroundwater vulnerability Mar. 17Why CVC is able to go directly to Tier 2Risk AssessmentResults of jurisdictional scan by MOEWhere is this all going ie. what will be in a SPP and what are we working toward. From MOE, what restrictions, policies, etc. will be established

Mar. 17

Tier 3 study in OrangevilleContext of how assessment reports go together. Table explaining into which module each report fits

Feb. 11

Gap analysis and how will we know progress

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SECTION II - ITEMS FOR COMMITTEE INFORMATION

RES.#A7/08 - MUNICIPAL TECHNICAL ADVISORY WORKING GROUP MINUTES

Moved by: Fred RufSeconded by: Heather Laidlaw

THAT the Minutes from Municipal Technical Advisory Working Group Meeting #1/08, held on January 8, 2008, be received.

CARRIED _________________________________________

RES.#A8/08 - SCHEDULE OF MEETINGS

Moved by: Fred RufSeconded by: Heather Laidlaw

THAT the Schedule of Meetings outlined in Attachment 1 be received.CARRIED

For Information contact: Karen Hortopan, extension 5392Email: [email protected]: January 17, 2008Attachments: 1

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Attachment 1

CTC Source Protection Committee Meetings ScheduleDecember 2007 - August 2008

Meeting #1/07 Monday, December 10, 2007 10am - 3pm

Meeting #1/08 Tuesday, January 29, 2008 10am - 3pm

Meeting #2/08 Monday, February 11, 2008 10am - 3pm

Meeting #3/08 Monday, March 17, 2008 10am - 3pm

Meeting #4/08 Monday, April 14, 2008 10am - 3pm

Meeting #5/08 Tuesday, May 13, 2008 10am - 3pm

Meeting #6/08 Monday, June 9, 2008 10am - 3pm

Meeting #7/08 Tuesday, July 8, 2008 10am - 3pm

Meeting #8/08 Monday, August 11, 2008 10am - 3pm

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TERMINATION

ON MOTION, the meeting terminated at 2:45 p.m., on January 29, 2008.

Susan SelfChair

/ks

index to source protection committee meeting #1/08 … · 2018. 5. 18. · 2 res.#a1/08 - minutes...

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