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Ankara, 2010

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NATIONAL CAPACITY SELF ASSESSMENT PROJECT OF TURKEY UNDER RIO CONVENTIONS (NCSA)

INCEPTION REPORT

NATIONAL CAPACITY SELF ASSESSMENT PROJECT OF TURKEY

UNDER RIO CONVENTIONS (NCSA)

INCEPTION REPORT

Ankara, 2010

ADDRESSES:

MINISTRY OF ENVIRONMENT AND FORESTRY Department of Foreign Relations and European Union Söğütözü Cad. No:14/E, Kat:8Beştepe 06560 Ankara, Turkey

National Focal Point of United Nations Convention on Biodiversity

General Directorate of Nature Conservation and National ParksSöğütözü Cad. No:14/E, B Blok, Kat:15Beştepe 06560 Ankara, Turkey

National Focal Point of United Nations Convention to Combat Desertification

General Directorate of Afforestation and Erosion ControlSöğütözü Cad. No:14/E, Kat:12Beştepe 06560 Ankara, Turkey

National Focal Point of United Nations Framework Convention on Climate Change

General Directorate of Environmental ManagementSöğütözü Cad. No:14/E, A Blok, Kat:20Beştepe 06560 Ankara, Turkey

Prepared by : Dr. Fatma GÜNGÖR, Project CoordinatorEditor : Project Management UnitEnglish translation : Sera KARTAL, Project AssistantFront Cover Photograph : Muş Provincial Directorate of Environment and Forestry

Publications of Ministry of Environment and Forestry Press Number : 407All rights of this report belong to the Republic of Turkey Ministry of Environment and Forestry.

Can be used as publication and reference provided attribution is given.

PRESS: Kılıçaslan Matbaacılık San. Tic. Ltd. Şti.Kazım Karabekir Cad. Murat Çarşısı No: 39/10 İskitler / Ulus - ANKARA Tel: (0312) 384 34 84

NATIONAL CAPACITY SELF ASSESSMENT PROJECT OF TURKEY UNDER RIO CONVENTIONS (NCSA)

INCEPTION REPORT

National Capacity Needs Self- Assessment

For Global Environmental Management

1. Project Name : National Capacity Self- Assessment Project of Turkey Under Rio Conventions (NCSA)

2. Project Number : GFL/2328-2740-4A14

3. Project Type : Expedited Enabling Activity

4. Geographical Scope : National

5. Executing Agency : The Ministry of Environment and Forestry

6. Implementing Agency : United Nations Environment Programme (UNEP)

7. Financial Organization : Global Environment Facility (GEF)

8. Project Duration : 15 months

9. Commencing : November 2008

10. Expected Completion : 31 May 2010

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TABLE OF CONTENTS

TABLE OF CONTENTS ............................................................................................................ i

LIST OF ACRONYMS .............................................................................................................. iii

1. BACKGROUND .................................................................................................................1

2. PROJECT OBJECTIVES ....................................................................................................4

3. PROJECT ACTIVITIES ......................................................................................................53.1 Overview ......................................................................................................................5

3.2 Roles and Responsibilities of the Institutions and Organizations in the Implementation of the UNCCD, the UNFCCC and the UNCBD ...............................6

3.3 Project Coordination Mechanism .................................................................................8

4. NCSA COORDINATION STRUCTURE.............................................................................10

4.1 Establishment of the Project Steering Committee ......................................................104.2 Establishment of Project Management Unit ...............................................................114.3 Recruitment of the Firm for Technical Assistance .....................................................12

5. INCEPTION WORKSHOP ..................................................................................................14

5.1 The Outputs of the Working Groups ...............................................................................14

6. CONCLUSIONS AND EVALUATION ...............................................................................20

ANNEX 1: THE LIST OF PROJECT STEERING COMMITTEE .........................................22

ANNEX 2: THE LIST OF PROJECT MANAGEMENT UNIT ..............................................23

ANNEX 3: THE LIST OF THEMATIC WORKING GROUPS ..............................................24

ANNEX 4: TOR FOR THEMATIC WORKING GROUPS .....................................................27

ANNEX 5: TECHNICAL SPECIFICATIONS FOR SERVICE PROCUREMENT ................28

ANNEX 6: TECHNICAL ASSESSMENT CHART ................................................................44

ANNEX 7: WORK PROGRAMME OF THE TECHNICAL ASSISTANCE CONTRACT .........................................................................................................45

ANNEX 8: INCEPTION MEETING AGENDA ......................................................................54

ANNEX 9: THE LIST OF STAKEHOLDERS INVITED TO THE INCEPTION MEETING ..............................................................................................................56

ANNEX 10: DETAILED OUTPUTS OF THE WORKING GROUPS ...................................60

ANNEX 11: REVIZED PROJECT WORK PLAN ..................................................................80

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LIST OF ACRONYMS

CBCC : Coordination Board on Climate Change COP : Conference of PartiesEU : European UnionEIGM : General Directorate of Energy AffairsEÜAŞ : Electricity Generation Inc.FAO : Food and Agriculture OrganizationGEF : Global Environment FacilityGHG : Greenhouse GasesIFAD : International Fund for Agricultural DevelopmentJICA : Japan International Cooperation AgencyMARA : Ministry of Agriculture and Rural AffairsMEA : Multilateral Environmental AgreementMETU : Middle East Technical UniversityMoEF : Ministry of Environment and ForestryNBSAP : National Biodiversity Strategy and Action PlanNCB : National Coordination BodyNCSA : National Capacity Needs Self-AssessmentNPC : National Project CoordinatorNPED : National Program on Environment and DevelopmentPCA : Project Cooperation AgreementPMU : Project Management UnitPSC : Project Steering CommitteeSPO : State Planning OrganizationTAGEM : General Directorate of Agricultural Research TEMA : Turkish Foundation for Combating Soil Erosion for Reforestation and

Conservation of Natural HabitatsTÜBİTAK : The Scientific and Technological Research Council of TurkeyTTGV : The Technology Development Foundation of TurkeyTÜİK : Turkish Statistical InstituteTURMEPA : Turkish Marine Environment Conservation AssociationTÜSIAD : Turkish Industrialists’ and Businessmen’s AssociationTWG : Thematic Working GroupUNCCD : United Nations Convention to Combat DesertificationUNCBD : United Nations Convention on Biological DiversityUNDP : United Nations Development ProgramUNEP : United Nations Environment ProgramUNFCCC : United Nations Framework Convention on Climate ChangeUNIDO : United Nations Industrial Development OrganizationWWF : World Wildlife Fund

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BACKGROUND1.

The international community has recognized the critical role that international cooperation plays in ensuring the well-being and sustainability of life on the planet and have, for that purpose, agreed on and committed to a number of environmental conventions and agreements, known as Multi-lateral Environmental Agreements (MEAs). There have been more than four hundred MEAs since the 1972 Stockholm Conference on Human Environment. Most significant and well known MEAs are those adopted during or after the Rio Conference (the Rio Conventions; namely: United Nations Convention on Biological Diversity (UNCBD), United Nations Framework Convention on Climate Change (UNFCCC) and the United Nations Convention to Combat Desertification (UNCCD).

While MEAs reflect the high level of awareness regarding global environmental threats and set an agreed framework of action in the research, policy, and financial areas to prevent and address environmental problems, countries, especially developing ones and economies in transition, are facing tremendous challenges and difficulties in implementing those MEAs primarily due to limited (or the lack of adequate) national and financial capacities to take on their responsibilities. The Global Environment Facility (GEF) is the financial instrument to help those countries better address global environmental challenges related in particular to climate change, biological diversity, land degradation, persistent organic pollutants, and ozone layer protection. The GEF allocates its resources to support capacity building programs and projects to better manage the global environment.

The responsibilities of the countries towards MEAs are immense and there is a need for each country to develop a long-term national capacity building program that takes into account existing national capacities, gaps, opportunities, priority actions and resources available or/and needed. Such program is actually one of the products of The National Capacity Self-Assessment for the Global Environment (NCSA).

Therefore, the objective of the NCSA- Turkey is to identify national priority capacity building needs to address global environment management issues related to mainly three international environmental conventions, namely; UNCBD, UNFCCC and UNCCD.

In terms of biodiversity, Turkey is one of the richest countries of Europe and the Middle East. The seven geographical regions all display different climatic, flora and fauna characteristics. In terms of species diversity, Turkey hosts approximately 11 000 plant species including 3925 endemic species, 161 mammal species, 460 bird species, 141 amphibia/reptiles, and 236 fish species in inland waters and 480 marine fish species.

Turkey signed the UNCBD in 1992, and after ratifying it in the Turkish Grand National Assembly, became a party to the Convention in 1997. Turkey also signed the Cartagena Protocol on Biosafety in 2000 and ratified it in 2003.

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In 1997, just prior to becoming a Party to the UNCBD, Turkey completed a National Strategy on Biological Diversity. This process was initiated as part of the 1995 National Environment Action Plan process in collaboration with the World Bank, but was completed in 1997 as a separate national initiative. In 2001, the National Strategy document was revised at the level of the Ministry of Environment and Forestry (MoEF). In both 1997 and 2001, the process of developing the strategy was hindered by the difficulty of undertaking a full stakeholder consultation due to a lack of relevant documents explaining the UNCBD process in Turkish language. Therefore, the National Strategy has not been submitted to the UNCBD. Furthermore, revision of the strategy document required in the light of the improvements under UNCBD as well as new challenges at national level took place after 2001. In response to this requirement, the MoEF launched a UNEP-GEF biodiversity add-on project.

Turkey became a party to the UNFCCC in 2004 after the decision made during COP-7 in Marakesh in 2001, where Turkey was excluded from annex list II and stayed in annex list I country through recognition of its different status from other annex list I countries by considering its own special conditions. The Turkish Parliament ratified the Kyoto Protocol on 5 February 2009.

Prior to becoming a party, a national level Coordination Board on Climate Change (CBCC) was established. It was established by the Prime Minister with a circular dated 22 January 2001 and was coordinated by the MoEF. The CBCC was revised in 2004 and 8 thematic working groups were established namely: researching the effects of climate change, emission inventory of GHGs, mitigation of GHG from Industry-Building-Waste Management-Service Sector, mitigation of GHG from Energy Sector, Mitigation of GHG from Transportation, Land Use - Land Use Change and Forestry, Development of Policies and Strategies, Education and Public Awareness. Coordination Board is the main authority that is responsible for the implementation and co-ordination of climate change issues.

Turkey’s climate is dry to semi-dry except for the Black Sea Region. Central, Eastern and South-Eastern Anatolia are the driest regions of Turkey and are under serious threat of desertification. It is anticipated that there will be desert conditions in these regions within 10 years. Turkey is not naturally prone to desertification, but due to the low amount of rainfall and improper land use, widespread and severe erosion and associated desert conditions now threaten Turkish lands. Within this context, Turkey signed UNCCD in 1994 and the parliament ratified it in 1998.

Following becoming a party to the convention, a National Coordination Body (NCB) was established in May 2000 with the objective of supporting the preparation of the National Action Plan on Desertification. The NCB consists of officials from various bodies of MoEF, which is responsible for the secretariat and coordination and also National Focal point, Ministry of Agriculture and Rural Affairs, the Ministry of Foreign Affairs, State Planning Organization (SPO), NGOs; Turkish Foundation for Combating Soil Erosion, for Reforestation and Conservation of

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Natural Habitats, Soil Science Society, Regional Environment Center and Chamber of Forest Engineers. Small-scale demonstration projects for implementation of the National Action Program on Desertification will be developed particularly for rural areas, which will target relevant government agencies, local administrations, NGOs, research institutions and local communities. Local authorities classified as Special Provincial Administrations, Municipalities and Villages are highly important entities, especially in the implementation of desertification studies throughout Turkey.

The three conventions cover broad issues and cut across several development sectors and therefore require the consultation with, participation and the collaboration of all major players in the national development scenes including representation from those who are affected at the regional and local level. Besides, Turkey needs to enhance her capacity to meet its existing commitments under the UNCBD, UNCCD, and the UNFCCC, and utilize the existing capacity rationally in order to prevent duplication in its efforts.

Bearing in mind that The NCSA is a process, which offers an opportunity to countries in responding in a coherent, integrated and cost-effective manner to MEAs and hence releasing national resources (financial and otherwise) for other development priorities, Turkey attempted to prepare NCSA Project proposal in 2001.

Project proposal was prepared under the National Program on Environment and Development (NPED), which was executed by former Ministry of Environment and UNDP. In NPED, it is stated that the financial capacity for three thematic areas; namely biodiversity, climate change and land degradation/desertification needs to be developed.

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PROJECT OBJECTIVES2.

The primary objective of the NCSA is to identify country level priorities and needs for capacity building to address global environmental issues. The core objective of this project will be to enhance the capacity of Turkey to meet its existing commitments under the UNCBD, UNCCD, and the UNFCCC.

More specific objectives of this project include:

Identification and confirmation of global environmental issues for action within the thematic •areas of biodiversity, climate change and land degradation/desertification.

Exploration of related capacity building needs within and across the thematic areas.•

Targeted and co-coordinated action and requests for future external funding assistance•

Linkage of country action to the broader national environment management and sustainable •development framework.

A secondary objective of this project is to establish a long-term co-ordination mechanism, which will facilitate the ongoing assessment of the capacity development needs.

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3. PROJECT ACTIVITIES

3.1 Overview

The National Capacity Self Needs Assessment for Turkey (NCSA Project) was approved by the GEF on 30th January 2008 and was internalized and signed by the Government of Turkey on 22 May 2008. Since the new legal instrument (the project cooperation agreement-PCA) came into effect as of 1 May 2008, the signature on the old format was not accepted by UNEP, the new PCA was signed instead. The PCA has more clarity on roles and responsibilities of the parties in addition to having complete documentation on procedures and templates for reporting.

The NCSA Project officially commenced in February 2009 with a planned duration of 15 months. In September 2008, the National Project Coordinator (NPC), Dr. Fatma GÜNGÖR who was officially appointed in November 2009, started to work on the project activities related to the inception phase, culminating in the inception workshop on February 23rd, where the NCSA project was presented and discussed with a high number of stakeholders.

The Project activities were accelerated by task manager Dr. Abdul Majeid Haddad’s mission in September 2008. During the mission, several meetings were held at the ministry where participants went through the PCA and Dr. Haddad provided the necessary clarifications for the questions raised. Since the formulation of the NCSA project proposal (although last update was immediately before resubmitting to GEF in 2007), a number of initiative related to the scope of the NCSA have been either undertaken or planned. It was agreed that NCSA should avoid duplication and overlaps and should build on the results of those initiatives/projects. Further, the NCSA will utilize to the maximum possible institutional structures established or already exist under these projects.

During the mission, consultations were held with the Ministry’s Department hosting the project, convention focal points, UNDP country office and other stakeholders. On 11&12th September 2008, together with the project unit (the head of the department of Foreign Relations and the European Union, the project coordinator, and convention focal points), the project implementation arrangement, work plan and budget were reviewed. MoEF confirmed that and opened a bank account for the project and has received and disbursed project funds. Therefore the Ministry itself has executed the Project.

The PCA was signed by the Undersecretary of the Ministry on 30th October 2008.

This report provides information on institutional roles and responsibilities in the implementation of RIO Conventions, the activities conducted during the initial phase of the project, including project’s work plan, budget, coordination and consultation mechanisms, and progress to date, as well as issues that still need to be addressed.

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3.2 Roles and Responsibilities of the Institutions and Organizations in the Implementation of the UNCCD, the UNFCCC and the UNCBD

Various regulatory studies have been conducted so that “The Convention on Biological Diversity”, “Framework Convention on Climate Change” and “Convention to Combat Desertification” can be implemented in Turkey. These studies covered duties and responsibilities of public bodies and organizations, universities and other NGOs that carried out activities with regard to certain issues under the conventions.

Generally, it is under the responsibility area of Prime Ministry SPO and relevant executing bodies and organizations to develop policies on issues such as combating desertification, conservation of environment, agriculture, forestry, meadow, rural development, sustainable natural resource management, in-situ conservation of genetic biological diversity, conservation of sea and lake ecosystems. Joint studies are being conducted with the General Secretariat of the European Union regarding harmonization with the norms of the European Union in these issues.

Under the UNCCD, among the institutions that carry liabilities are the Prime Ministry State Statistical Institute, The Ministry of Agriculture and Rural Affairs, MoEF, the Ministry of Public Works and Settlement, The Ministry of Energy and Natural Resources, General Secretariat of the European Union, The Ministry of Industry and Trade, The Ministry of Health, the Undersecretariat of Maritime Affairs, The Ministry of Interior, The Ministry of Culture and Tourism, the Prime Ministry Undersecretariat of Treasury, Universities, the Scientific and Technological Research Council of Turkey, Local Administrations and NGO directly or indirectly.

Under the above-mentioned convention, the Ministry of Agriculture and Rural Affairs is liable to take precautions with regard to development, renovation and improvement in order to detect, constraint, allocate and improve meadows and also liable to ensure that they are used in accordance with rules. In addition to this, among the responsibilities of the Ministry are producing feed crops, developing projects for the purpose of protecting and promoting earth and water resources on the basis of basin and on national basis, generalizing and supporting agricultural organizations, making regulations with regard to land and soil conservation, establishing the criteria and standards that constitute basis for classification and assessment of the agricultural lands, classifying them, making their usage plans and ensuring that agricultural lands are used in accordance with their aims and providing the required infrastructure in this regard.

MoEF is responsible for issues such as updating the findings regarding the land capacity classes, presenting the situation of desertification in our country, identifying and monitoring the sensitive areas, identification and adaptation of cultivated, meadow and forest plants that are resistant to drought, prevention of applications that decrease the fertility of the land and making sustainable land use plans.

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Some arrangements were made in Turkey so that the UNFCCC can be implemented and the institutions that carry liability in this regard were identified. For the purpose of determining the policies to be followed, the precautions to be taken and the studies to be conducted in this field, CBCC was established with the Prime Ministry’s circular numbered 2004/13 with the chairmanship of MoEF. This Board included senior representatives from the Ministry of Foreign Affairs, Ministry of Public Works and Settlement, Ministry of Transport, Ministry of Agriculture and Rural Affairs, Ministry of Trade and Industry, Ministry of Energy and Natural Resources, SPO, Ministry of Finance, Ministry of Health and Turkish Union of Chambers and Exchange Commodities. Under the CBCC are 10 working groups. These working groups and responsible institutions are as follows:

WG1- Analyzing the Effects of Climate Change: It is under the responsibility of General Directorate of State Meteorology Affairs to make observations and assessments with regard to climate and to detect and follow the effects of climate change on national scale.

WG2- Greenhouse Gases Emission Inventory: The Turkish Statistical Institute serves as the coordinator with regard to preparation of National Inventory Reports and calculating greenhouse gases emissions and rendering the estimations valid.

WG3- Reduction of Greenhouse Gases in Industry, Housing, Waste Management and Service Sector: As the group coordinator, Ministry of Energy and Natural Resources is responsible for developing and implementing energy-efficient activities in industry, housing and service sectors.

WG4- Reduction of Greenhouse Gases in Energy Sector: It is under the coordination of the Ministry of Energy and Natural Resources to carry out cost-benefit analyses in order to conduct energy demand model studies and to identify the appropriate policies and precautions with regard to greenhouse gas reduction.

WG5- Reduction of Greenhouse Gases in Transportation Sector: The task of Ministry of Transport in this group is to make recommendations to the sector, to arrange the precautions with regard to reduction of climate change effects and to supervise relevant institutions in this regard.

WG6- Land Use, Land Use Change and Forestry: General Directorate of Forestry of MoEF is the coordinating agency and it provides technical expert assistance regarding greenhouse gas emissions arising from Land Use, Land Use Change and Forestry and retention of these gases in cooperation with the Ministry of Agriculture and Rural Affairs.

WG7- Policy and Strategy Developing: The General Directorate of Environmental Management of MoEF determines the government policy on climate change, oversees and coordinates the cross cuttings among the stakeholders.

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WG8- Education and Awareness-raising: MoEF is the coordinating agency of the group with its responsibility to implement and coordinate education and awareness-raising activities among national education institutes, academicians, private sector, NGOs and unions on national scale.

WG9- Adaptation: General Directorate of State Hydraulic Works of MoEF is responsible for this issue.

WG10- Financing: Providing finance is under the responsibility of the Prime Ministry SPO.

Turkey’s National Biological Diversity Strategy and Action Plan (NBSAP) was prepared in 2001 under the coordination of the former Ministry of Environment so that it can be a guideline that can be used in the implementation of the UNCBD in accordance with the other liabilities and in solving the problems that are caused by the loss of biological diversity. However, changing national and international conditions and tendencies have shown the necessity of 2001 NBSAP revision. Therefore, NBSAP was updated in 2007 with a participatory process under the “Convention on Biological Diversity Implementation Project” that was executed by the UNEP/GEF grant support. Relevant public bodies and organizations, universities, professional chambers and NGOs which are stakeholders in the conservation, management, and use of biological diversity participated in this process.

Efforts to found a Coordination Board on Biological Diversity (CBBD) on national basis continue so that the NBSAP can be implemented and coordination among related agencies can be achieved. In the Committee, which is under the presidency of MoEF, it is provided for that there are the Ministry of Foreign Affairs, Prime Ministry SPO, Undersecretariat of Maritime Affairs, the Ministry of Agriculture and Rural Affairs, Undersecretariat of Customs, the Ministry of Interior and Higher Education Board.

MoEF takes on the role of Secretariat as the National Focal Point regarding implementation of the convention. However, the Ministry of Agriculture and Rural Affairs General Directorate of Agricultural Research has taken on the role of focal point regarding issues of Access and Benefit Sharing, Biosafety and Global Taxonomy Initiative.

3.3 Project Coordination Mechanism

NCSA project was initiated to support Environmental Management and avoid duplication in the implemented activities. The NCSA project is particularly important for the success of the implementation of Rio Conventions. Thus, the MoEF is the Project executing body since it includes three focal points of the Conventions. The overall governing body of NCSA is Project Steering Committee (PSC), which was chaired by the undersecretary, Prof. Dr. Hasan Z. SARIKAYA, who is also the GEF Operational Focal Point of Turkey. The PSC is responsible for the supervision of the overall NCSA process and it will work to ensure that NCSA project team will receive full support and cooperation from all government stakeholders (Annex 1: The list of Project Steering Committee).

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The Ministry has designated a NPC who is the government representative at project level. The NPC, Dr. Fatma GÜNGÖR, has the primary responsibility of overseeing the implementation of NCSA process, including the coordination of all program/project progress reporting, monitoring and evaluation, including the fulfillment of financial reporting requirements.

The process is managed and administered by the Project Management Unit (PMU), which is responsible for the day-to-day project operations, in close coordination with the NPC (Annex 2: The list of Project Management Unit).

The NCSA project includes also Three Thematic Working Groups (TWGs) which will work respectively on the three UN Conventions on Land Degradation, Biodiversity and Climate Change. Each group is led by the representatives of focal point for the respective Convention and includes different government and non-government representatives with 20 members each (Annex 3: The list of Thematic Working Groups, Annex 4: TOR for Thematic Working Groups).

Four national consultants hired by contracted firm for Technical Assistance will support the NCSA process at different times. In a later phase of the NCSA project, a national cross-cutting/synergy workshop will be held to perform the cross-cutting and synergies analysis. Its base will be drawn from the Thematic Reports. The work of the TWGs and the Cross-cutting and Synergy Workshop will be supported by four national consultants (one for each thematic area and one for cross-cutting and synergy).

The firm contracted on 30th April 2009 will help to develop and implement a stakeholder consultation strategy. However, the issue should possibly be addressed again after the TWGs start their work.

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4. NCSA COORDINATION STRUCTURE

4.1 Establishment of the Project Steering Committee

The NCSA Steering Committee, established by Ministry of Environment, will be chaired by the National GEF Operational Focal Point and will meet based on the progress made by the project the following duties:

Approve the detailed work plan and budget produced by NCSA Project Unit•

Mobilize the necessary expertise, as needed for the proper implementation of the •

project

Provide overall policy advice on the implementation of the NCSA•

Provide inter-sectoral coordination during the NCSA process•

Review and advise on the main outputs of the NCSA•

Ensure that recommendations of the NCSA Report and Action Plan, as well as the • NCSA outputs are brought to the attention of local and national authorities for follow-up

Ensure that the environmental policy of the Government is fully reflected in the • NCSA documentation

Review and approve the NCSA Final Report.•

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1st SC Meeting of the Project was held on 23rd December 2008 in the office of Undersecretariat of the Ministry of MoEF. The meeting was chaired by vice president of the SC, Mr. Sedat KADIOĞLU, Deputy Undersecretary of MoEF. In the meeting, the project coordinator made a presentation about the project and gave information on the developments. The TOR for the PSC and the expectations from the committee were discussed. The work plan prepared by the project management, the stakeholder analysis made for the thematic groups and the project budget was presented to the committee for approval.

The Committee Members posed questions such as:

* What kind of role UNEP has in this project to be executed with UNEP* Whether there is a budget item for unexpected expenses* By whom the inception report will be prepared * Whether UNEP will make any contributions to the inception report* Whether the budget allocated for the activities for each convention was equal.

The project Coordinator stated that the inception report would be prepared by the PMU with contributions from the UNEP project task manager, that the inception report and the work plan should be cleared by UNEP, that it was written in the project document that the UNEP task manager was a member of the SC and that budget allocated for each convention was equal by showing via the related budget items in the budget and work plan.

The meeting was fruitful and all PSC members found the answers to their questions with regard to the project.

4.2 Establishment of Project Management Unit

The NCSA PMU, established by the Ministry of Environment and Forestry will be chaired by the project coordinator and involves two representatives from each convention focal points, one representative from the General Directorate of Environmental Impact Assessment and Planning, one division director, two technical staff, one financial officer and a project assistant contracted for 12 months.

The NCSA PMU is responsible for day-to day coordination of the NCSA process.

Establishing the TWGs;• Responsible for management of the project;• Organizing the meetings of NCSA PSC and National Workshops;• Supervising the TWGs, providing the necessary scientific, technical and administrative •

support to the TWGs, working in close co-operation with relevant government agencies, the scientific community and the public and private sectors

Ensuring that regular reports, and requests are submitted to NCSA PSC• Editing and producing all reports and other relevant documents.• Submitting the final report in English and Turkish within 2 months of the project •

completion.

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4.3 Recruitment of the Firm for Technical Assistance

As a result of the meeting held with the PMU, it was decided that a firm would be recruited by carrying out the activities under the subcontract including the headings of preparing a comprehensive stakeholder analysis and awareness-raising material instead of recruiting three national consultants mentioned in the Project document. Since NGOs are stakeholders within the scope of these project activities, they were excluded from the process of procuring technical assistance.

A two-phased purchasing procedure was followed in the Technical Assistance Service Procurement.

In the first phase, the firms selected by the PMU based on market search were sent a letter of invitation. With this letter, it was identified whether they were interested in the Project in the following headings:

Stakeholder analysis•

Turkey’s commitments under the three conventions and the activities carried out to •date

Current capacity, gaps constraints, capacity needs and cross cuttings•

Cross cuttings of three conventions and an action plan that covers synergy, capacity •needs, opportunities and constraints

Organization of meetings to be held and preparing awareness-raising materials •

which are within the scope of technical assistance service. At the same time, various criteria that show their financial and technical qualifications were demanded from the firms in question.

Following the first phase, “Notice for Service Providers” that included the technical details of the service and as its annex “Service Procurement Technical Specifications” were sent to the selected firms. In the specifications were:

Providing a national consultant for each thematic area •

Providing a national consultant for preparation of Cross Cuttings/Synergy Report and •Action Plan.

Organizing Thematic Workshops, Synergy Workshop and Action Plan National Technical •Workshop

Designing and preparing awareness-raising material on the three conventions•

Making stakeholder analysis and facilitating the works of TWGs•

Preparation of thematic report, cross-cuttings/synergy report and draft action plan. •

The proposals of firms that pass the first phase were requested as financial and technical proposals.

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In the technical proposal, the order of activities under the subcontract and their prioritization, strategy and method for the implementation of activities and the qualifications of national consultants were requested while the total budget of activities was requested in the financial proposal.

The proposals received were evaluated under two headings: financial and technical. Under the heading of technical proposal, the qualifications of consultants, workshops, awareness raising materials, stakeholder analysis work, thematic reports, cross cuttings/synergy report and how the action plan will be made were evaluated. In the financial proposal, again the cost of these activities as items was evaluated. Depending on the assessment method used, the weight of technical proposal was 80% while the weight of the financial proposal was 20%. The upper limit of the proposal is 115.000 USD including VAT. Higher proposals were not taken into consideration.

After the evaluation, within five days following notification of the result to the winning firm, a contract of service procurement was signed. The period of Technical Assistance Service Procurement started when the contract was signed on 30th April 2009 and will be valid until 28th February 2010 (Annex 5: Technical Specifications For Service Procurement, Annex 6: Technical Assessment Chart).

The Working Programme of Technical Assistance Contract is enclosed as Annex 7.

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5. INCEPTION WORKSHOP

The Inception Meeting was on national basis on 23th February 2009 in Ankara. Organization of the meeting and preliminary works were carried out by the PMU. The agenda of the Inception Meeting is enclosed as Annex 8.

A total of 130 participants were invited to the meeting comprising of representatives from various units of the Ministry of Environment and Forestry and 42 stakeholders. The list of stakeholders having been invited to the Inception Meeting is enclosed as Annex 9. The representatives of the thematic working groups, which were established before the meeting by receiving the approval of the SC and which includes various stakeholder representatives, were also included in the number of participants.

In the morning, opening speeches and presentations were made. The project was introduced to the participants by the presentation of the Project Coordinator.

In the afternoon, three thematic group works were conducted. The participants which had not been included in the TWGs were requested to participate in the working groups of their own choice and in this way, three working groups which were comprised of approximately 40 people (only the climate change working group had 20 participants) were established. Facilitation of the working groups was done by the PMU members.

5.1 The Outputs of the Working Groups

In the Inception meeting, which was held on 23rd February 2009, group works were conducted in three thematic areas of Biological Diversity, Land Degradation/Desertification and Climate Change. These group works were carried out in the afternoon section of the meeting. Following the group works carried out in three different halls, all the groups came together in the same hall and results of the group works were shared.

In these works, generally the priority issues for each thematic area, the affected and affecting key stakeholders, the stakeholders to benefit from the project results, communication strategy, the roles of the institutions in implementation of the Rio Conventions, existing capacity, capacity constraints, capacity needs and synergy/cross cuttings were evaluated. In addition to this, draft stakeholder list of the three thematic working groups that were established in accordance with the Project was presented and people were requested to suggest stakeholders whose participation in the groups they deemed important. In these works, questions regarding the issues mentioned above were posed (for detailed outputs of the working groups see Annex 10).

As for the analysis of the participants: 20 people participated in the Climate Change Thematic Working Group: 13 people from public bodies and organizations, 1 people from universities, 5 people from NGOs and professional organizations, 1 people from UN Joint Program. 36 people participated in the Biological Diversity Thematic Group: 15 people from public bodies and

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organizations, 12 people from universities, 9 people from NGOs and professional organizations. 31 people participated in the Land Degradation/ Desertification Thematic Working Group: 23 people from public bodies and organizations, 5 people from universities and 3 people from NGOs. The following issues were discussed.

Identification of the priority issues

This issue was discussed only in the Biological Diversity Capacity Assessment Working Group. It was found out that the top five priority issues participants deemed important for Turkey were in-situ conservation, sustainable use, research, monitoring and data collection/storage and conservation of species. However, access to technology/technology transfer and traditional knowledge were not considered as priority issues by the participants. Participants took the following criteria into consideration in identifying these priorities.

Identifying the existing biological diversity, species, habitats and threats •

Conserving the Biological Diversity elements in their natural habitats, increasing the •protected areas and establishing ecosystems and species-based protection statuses

Conserving the species under threat and actions for species that need to be conserved •urgently

Regulating access to genetic resources and benefit sharing •

Raising awareness of biological diversity in public bodies, organizations and in private •sector and raising awareness of the public

Use of technology•

Biyosafety in terms of deterioration of human health •

Paying regard to the balance between protection-use and sustainable use •

Establishing a database•

Transferring past experiences of people•

The studies conducted by public bodies and organizations and NGOs•

Socio-economic incentives•

Conservation, identification and sustainable use of genetic resources of animals (the •priorities enshrined in the global strategy of animal genetic resources priority actions were used)

Societal view•

Alien species’ causing genetic contamination•

Political decisions and policies •

Increasing the protected areas•

Rehabilitation and monitoring degraded ecosystems•

Environmental problems and national interests •

Inter-institutional coopera• tion

16

The Key Affecting and Affected Stakeholders

The stakeholders that are affected the most by the reduced biological diversity are identified as follows respectively: professional chambers/NGOs/people, Main Service Units of The Ministry of Environment and Forestry, the Institutions affiliated to the Ministry of Environment and Forestry, the Ministry of Agriculture and Rural Affairs and universities.

The stakeholders that affect reduction of biological diversity were identified as follows respectively: the General Directorate of State Hydraulic Works, miners, people working in the tourism sector, the Ministry of Culture and Tourism (The General Directorate of Investment and Enterprises) and industrialists with raw materials based on living resources. As a criticism, participants added that the non-protective approaches public bodies and organizations, politicians and NGOs exhibit are among the factors that reduce biological diversity.

As for Land Degradation/Desertification, the stakeholders that are affected the most were identified as: agricultural peasants and forest peasants, village development cooperatives, local administrations (municipalities, village legal entities, governorates, and institutions), end users, genetic industry producers, and public bodies and organizations.

As for Climate Change group work, the key stakeholders that are affected by climate change were identified as follows respectively: related professional chambers and public bodies and organizations, forest cooperatives, NGOs, forest peasants, trade unions, farmer representatives, representatives of chambers of agriculture, sector representatives (implementing units/investors), Electricity Generation Inc., Prime Ministry SPO, the Ministry of Finance, Prime Ministry Undersecretariat of Treasury, Donor Organizations, Turkish Statistical Institute, the General Directorate of State Meteorological Affairs, and international organizations. When the stakeholders to be affected are analyzed on the basis of sectors, energy sector was assessed in terms of greenhouse gases formed as a result of activities in this sector and the forestry sector was assessed in terms of land degradation and sinks, while the agricultural sector was assessed in terms of the negative impacts of drought and desertification.

The Stakeholders to Benefit from the Results of the Project

The stakeholders envisaged to gain the most benefits in terms of Biological Diversity were identified as: professional chambers, NGOs and people (farmers, children, fishermen and people working in the tourism sector), the Institutions affiliated to the Ministry of Environment and Forestry (The General Directorate of Forestry, The Authority for the Protection of Special Areas), main Service Units of the Ministry of Environment and Forestry (the General Directorate of Conservation of Nature and National Parks), the Ministry of Agriculture and Rural Affairs, universities and the Ministry of Culture and Tourism. This issue was not discussed in the other groups.

17

Current Capacity

It was stated that the Biological Diversity Group technically covered technical materials such as relevant local maps and documents, Gene Bank material information, UNDP Protected Area Capacity Needs Score Card Implementation carried out under the project “Enhancing the Forest Protected Area Management, technical reports of “Integration of Sustainable Development into Sectors”, National Forestry Action Plan, Desertification Action Plan, management plans, academic research projects, Agricultural Research Master Plan, Scientific and Technological Research Council of Turkey Vision 2023 document, World Animal Genetic Resources Situation Report (FAO 2007) and the National Report on Animal Genetic Resources. This issue was not discussed in the other groups.

Strategies on Communication with Stakeholders

In the Biological Diversity group work, for the group communication strategy, some recommendations were made such as forming an e-group, an interactive web site, ensuring the communication between the participants and workshops, identification of the issue expert, and establishment of a committee. Communication via the web site, workshops, and direct contact of the consultant were put forward in Land Degradation/Desertification group. It was also mentioned in this group that questionnaires would be useful.

The Stakeholder Recommendations That Need To Be Covered in the Thematic Groups

The stakeholders recommended in the Biological Diversity working group were: local administrations, Ministry of Public Works and Settlement, Ministry of Industry and Trade, politicians, Ministry of Energy and Natural Resources, unions of breeders, Turkish Union of Chambers and Exchange Commodities, Turkish Industrialists’ and Businessmen’s Association, trade unions, international organizations and Trabzon Central Fisheries Research Institute.

In the Land Degradation/Desertification group, the participants highlighted the need to incorporate The Convention to Combat Desertification National Coordination Unit into project activities.

Roles of Institutions in Implementation of the Conventions

It was stated that the most important bodies/institutions/organizations in implementation of the Convention on Biological Diversity are respectively: the Institutions affiliated to the Ministry of Environment and Forestry, NGOs, Main Service Units of the Ministry of Environment and Forestry, Ministry of Agriculture and Rural Affairs, universities and Prime Ministry SPO.

18

It was stated that the bodies/institutions/organizations that are involved in the implementation process in the area of Land Degradation/Desertification are: the Ministry of Environment and Forestry, Ministry of Agriculture and Rural Affairs, Ministry of Energy and Natural Resources, Ministry of Public Works and Settlement, Ministry of Industry and Trade, Ministry of Health, Ministry of Culture and Tourism, Ministry of Interior, Ministry of Foreign Affairs, Ministry of National Education, Prime Ministry SPO, Ministry of National Defense, soil protection institutes, NGOs, the Scientific and Technological Research Council of Turkey , universities and the private sector.

Capacity Constraints

The existing obstacles in front of implementation of the Convention on Biological Diversity in Turkey were addressed. The participants focused on the issues of: lack of political will and support with regard to this issue, insufficient capacity to act because of institutional weakness, lack of common understanding, integration of biological diversity issues into other sectors, the fact that biological diversity and loss of the goods and services it provides are not understood enough and not certified, lack of awareness, enforcement weakness of the laws, and lack of the appropriate legal capacity.

It was stated that the financial, political, institutional and legal constraints existed, that there was lack of data, education, awareness, communication, coordination and ownership for implementation of the Convention on Land Degradation/Desertification.

Capacity Needs

In the Biological Diversity Working Group, it was concluded that the existing obstacles would be overcome by qualified personnel, effective use of financial resources, implementation and enforcement of the legislation, continuity in personnel recruitment, and institutional coordination.

In the Land Degradation/Desertification Group, individual specialization and continuity, education and awareness, establishment of a unit/high coordination unit for the purpose of institutional capacity building are required. It was stated that the following actions were required: laying the legal infrastructure for systemic capacity, minimizing institutional overlaps, and establishing a common data bank.

In the Land Degradation/Desertification group, in terms of financial resources, it was indicated that on national basis, public budget, investment budget, incentives, local sponsors and other funds can possibly be utilized as financial resources while GEF, the European Union, the World Bank, JICA, IFAD and/or gulf funds can be effective on international basis.

19

In the working group of Land Degradation/Desertification, as for the needed expertise areas, it was agreed that experts from the areas of soil, forestry, sociology, meteorology, geology, Geographical Information System, hydrology, city planning and rural development need to be among the experts who can contribute to the Convention. It was also agreed that a geography expert, environmental engineer, biologist, financial expert and a politician need to be within this group of experts.

In the Climate Change Working Group, it was stated that establishment of a unit on the same level as a department where different experts (for example an economist, meteorologist, lawyer) related to climate change, enabling coordination and increasing awareness with regard to climate change were necessary. In addition to this, it was indicated that the coordination capacity between stakeholders should be enhanced, the NGOs should actively be involved and in this way national awareness should be increased. In this work, it was considered important that tables related to capacity, personnel training, and the financial resources transferred to the projects which are already being conducted are drawn up within the body of Departments related to the three conventions.

Cross Cutting/Synergy

In the Biological Diversity group, in terms of synergy, it was concluded that our country would have gains such as information gathering, prevention of waste of resource, identification of correct policies, sustainable conservation, putting the results into practice and developing a common understanding.

In the Land Degradation/Desertification works, it was indicated that synergy was required in order to ensure coordination as common interaction areas increase. Besides, land use, land use change, sustainable watershed management plans to be formed to solve the forestry issues and exhibiting an antroscape approach have emerged as cross cuttings.

The Climate change working group identified the issues of soil, water, land use change and forests as cross cuttings. In terms of synergy needs, it was highlighted that finance sharing, political will, awareness and awareness-raising in common issues, inter-institutional data sharing, inventory, rendering the data ready for use, developing institutional capacity and infrastructure and establishing disaster and risk management were required.

20

6. CONCLUSIONS AND EVALUATION

When the period that began with Mr. Prof. Dr. Hasan Z. SARIKAYA’s (GEF Operational Focal Point of Turkey) signing the Project document in May 2008 and signing of the PCA between the Ministry of Environment and Forestry and UNEP in October 2008 and that continued till today is considered, the fact that UNEP, which is the main supporter of the Project, does not have an Office in Ankara made it difficult to establish effective communication. In this case, this difficulty was tried to be overcome not by official correspondence but by communication via mail. However, the position of Mr. Dr. Abdul Majeid Haddad – UNEP Project task manager- was changed in December 2008 and no new task manager was appointed till 2009, April. During this period, although temporary assignment was made, the intensity in other works of the temporary representative Mr. George Manful prevented the communication to reach the desired level. Some difficulties were experienced with regard to “steering need” felt at the first phase of Project implementation.

Also, since the Project document attached as the Annex of the PCA included UNEP representative’s participation in the inception meeting and his/her making presentation on NCSA modalities, necessary negotiations in this regard were carried out but participation was not achieved as UNEP Project Task Manager had not been appointed. At the last phase, participation of UNDP representative was achieved. The constructive approach shown by the newly-appointed Project Task Manager Ms. Ermira Fida during the meeting held with regard to Project works in the Ministry of Environment and Forestry on 09.07.2009 and her creating opportunities to discuss on the Project by inviting the Project Coordinator to the programs she will join during the implementation period of the Project was deemed positive and the impression was caught that works that will be carried out with UNEP in the future period will be more effective and efficient.

The other issues concerned are the slowness in the nature of the bureaucratic structure, as it is the case in other countries, reflection of this on the process and deficiencies in coordination. Such problems caused the process of technical consultancy service procurement to be completed after 2 months of delay. As this delay was reflected onto other activities of the project, the recovery of the delay is aimed in the revisions which are made in work plan. It is also thought that the lack of coordination basically occurred as a reflection of absence of participatory approach which was adopted in recent years but which is thought not to have been put into practice during the preparation of the project. For this reason, adoption of a participatory approach was attached great importance in the Project organizational structure, in the inception meeting of the Project and the initial workshop so that the deficiency in both the intra-institutional and inter-institutional communication is overcome.

Finally, since domestic legislation with regard to disbursement of external grants does not include any details in the procurement of goods and services, a new arrangement is required in

21

order to make procurements concerning the project implementation. Therefore, researches were made regarding the existing legislation. This work took longer than expected and as a result, “Procedures and Principles on the Management and Procurement of the Goods and Services to be Made under the NCSA-Turkey” project was prepared. The Procedures and Principles could be completed prior to the Inception meeting, which was held on 23rd February 2009. This process of technical consultancy service procurement could be started only upon completion of the Procedures and Principles. Thus, the winning subcontractor was contracted on 30th April 2009. As a consequence of the above-mentioned delays, the completion date of the contract and the completion date of the project clashed. The activities concerning NCSA Action Plan and NCSA Final Report to be carried out by the executive agency, MoEF, depend on the completion of the activities by the subcontractor. Therefore, there is a need to extend the project duration (see Annex 11).

22

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24

ANNEX 3: THE LIST OF THEMATIC WORKING GROUPS

CLIMATE CHANGE THEMATIC WORKING GROUP

NAME-SURNAME INSTITUTION

1 Mahir GÜRBÜZ Turkish Foundation for Combating Soil Erosion, for Reforestation and the Protection of Natural Habitats

2 Sami BAYÇELEBİ MoEF, General Directorate of Forestry

3 Tijen İĞCİ The Ministry of Industry and Trade, General Directorate of the EU and Coordination

4 Tamer ÇOBANOĞLU MoEF, The Department of Training and Publication5 Prof. Dr. Aysel ATIMTAY METU, the Department of Environmental Engineering6 İnci TEKELİ MARA, General Directorate of Agricultural Research7 Funda PILGIR MoEF, General Directorate of State Hydraulic Works8 Ayşe Kaya DÜNDAR Technology Development Foundation of Turkey9 Özge BALKIZ Nature Association

10 Assoc. Dr. Selim SANİN Hacettepe University, the Department of Environmental Engineering

11 Nazlı YENAL MoEF, General Directorate of Environmental Management

12 Nevin ERGENELİ MARA, General Directorate of Agricultural Production and Development

13 Ayşe Yasemin ÖRÜCÜ The Ministry of Energy and Natural Resources- General Directorate of Energy Affairs

14 Hande BALOĞLU Turkish Industrialist’s and Businessmen’s Association 15 Rahime POLAT MoEF, The Department of Foreign Relations and the EU

16 Tümay TÜĞUŞLU The Ministry of Industry and Trade, General Directorate of EU and Coordination

17 İbrahim Barış ŞAYLAN The Ministry of Finance 18 Dr. Mustafa COŞKUN MoEF, General Directorate of State Meteorology Affairs 19 İzzet ARI The Prime Ministry SPO

20 Halime BEDİRHANOĞLU MoEF, General Directorate of Environmental Management

21 Tuğba İÇMELİ MoEF, General Directorate of Environmental Management22 Gülçin ÖZSOY* Regional Environmental Centre (REC)

23 Bahar UBAY* Capacity-Enhancement Project for Climate Change Management -UNDP

24 Betül BAYGÜVEN Turkish Statistical Institute 25 Atila URAS * MDG-F 1680 United Nations Joint Program -UNDP26 Emine ATAŞ MoEF, General Directorate of Forestry27 Galena İŞ * World Wildlife Fund -Turkey28 Ayşegül EMİRALİOĞLU MoEF, The Department of Foreign Relations and the EU29 Emre USTA MoEF, General Directorate of Environmental Management30 Dr. Fatma GÜNGÖR MoEF, The Department of Foreign Relations and the EU

* Guest participants

25

LAND DEGRADATION/DESERTIFICATION THEMATIC WORKING GROUP


1 M. Ayhan ERKAN MoEF, General Directorate of State Meteorological Affairs

2 Yakup KILIÇ MoEF, General Directorate of Forestry

3 Prof. Dr. Cemil CANGİR Namık Kemal University, Faculty of Agriculture

4 Assis. Prof. Dr. Erhan AKÇA Adıyaman University, Vocational High School

5 Mahmut TEMİZMoEF, General Directorate of Afforestation and Erosion Control

6 Beytullah FİDANMoEF, General Directorate of Afforestation and Erosion Control

7 Yaşar DİNÇSOYMoEF, General Directorate of State Hydraulic Works- Department of Survey and Planning

8 Prof. Dr. Mahmut YÜKSELTurkish Foundation for Combating Soil Erosion, for Reforestation and the Protection of Natural Habitats

9 Prof. Dr. Ayten KARACA Soil Science Society

10 Hakan GÜNLÜ Prime Ministry SPO

11 Nihal KAYAR Prime Ministry SPO

12 Gülşen ÖZTÜRK The Ministry of Agriculture and Rural Affairs

13 Didem ÖZKAN The Ministry of Agriculture and Rural Affairs

14 Doç.Dr.Doğanay TOLUNAY İstanbul University, Faculty of Forestry

15 Tuğçe YÜKSEL MoEF, The Department of Foreign Relations and the EU

16 Özlem AKBULUT MoEF, General Directorate of Environmental Management

17 Dr. Fatma TEZCAN The Ministry of National Education

17 Muhammet SAÇMA Chamber of Forest Engineers

18 Assis. Prof. Dr. Ceyhun GÖL Çankırı Karatekin University, Faculty of Forestry

19 Ülkü MARDİNLİ Turkish Foresters Association

21 Boğaçhan BENLİRegional Water Partnership Initiative Every Drop Matters Project -UNDP

22 Assoc. Dr.Yusuf SERENGİL*İstanbul University, Faculty of Forestry, the Department of Watershed Management

23 Ayşe Işık EZER MoEF, Directorate of EIA and Planning

24 Dr. Fatma GÜNGÖR MoEF, The Department of Foreign Relations and the EU

25 Ekrem YAZICIMoEF, General Directorate of Forestation and Erosion Control

* Guest participant

26

BIOLOGICAL DIVERSITY THEMATIC WORKING GROUP


1 Mehmet DEMİR MoEF, General Directorate of Forestry

2 Prof. Dr. Hasan ÖZÇELİK Süleyman Demirel University

3 Dr. F. Banu YALIM The Ministry of Agriculture and Rural Affairs

4 Dr. Burcu BURSALIMoEF, The General Directorate of Nature Conservation and National Parks

5 Kürşad ÖZBEK The Ministry of Agriculture and Rural Affairs

6 Şaban ÇETİNER MoEF, The Department of Research and Development

7 Aynur HATİPOĞLU MoEF, The Authority for the Protection of Special Areas

8 Rabia Selma YAHŞİ MARA, General Directorate of Protection and Control

9 A. Oya AKIN MARA, The General Directorate of Agricultural Research

10 Dr. Arzu ÜNAL MARA, The General Directorate of Agricultural Research

11 Assoc. Dr. Tuncer TAŞKIN The Ministry of Agriculture and Rural Affairs

12 Serap OYTUN MoEF, The Department of Foreign Relations and the EU

13 Prof. Dr. Levent TURANHacettepe University, Faculty of Education, Department of Biology Education

14 Zeliha MUTLU The Ministry of Agriculture and Rural Affairs

15 Ayfer BİLGİNLER The Ministry of Agriculture and Rural Affairs

16 Sermin ÖZER MoEF, The Department of Research and Development

17 Hasan ÖZER Chamber of Forest Engineers

18 Başak AVCIOĞLU WWF Ankara

19 Prof. Dr. Zeki AYTAÇ Gazi University, Faculty of Science and Letters

20 İbrahim ATASOY The Prime Ministry, Undersecretariat of Customs

21 Hüsniye KILIÇARSLANMoEF, The General Directorate of Nature Conservation and National Parks

22 Ergül TERZİOĞLUMoEF, The General Directorate of Nature Conservation and National Parks

23 Nurşen KARADENİZ MoEF, The Department of Foreign Relations and the EU

27

ANNEX 4: TOR FOR THEMATIC WORKING GROUPS

Guiding the PMU and giving recommendations to it regarding technical issues,-

Providing technical support for the Project Management Unit in execution of the Project - activities,

Providing the Project Management Unit with the necessary information and support on the - basis of all institutions for capacity assessment.

Ensuring participation to working group meetings and the inception meeting which are - held under the Project.

Facilitating information sharing related to the Project. -

Providing support to the assessments related to technical reports prepared by the Project - Management Unit when necessary, contributing to the reports prepared by the consultants and assessing these reports.

Providing technical support to Rio Conventions Focal Points regarding technical issues - under the Project.

Providing technical support in building technical capacity. -

Providing support for all the technical activities conducted under three conventions under - the Project.

Reviewing the related documentation. -

Preparing the thematic profiles related to three conventions.-

Preparing the drafts and presentations across the three thematic areas.-

28

ANNEX 5: TECHNICAL SPECIFICATIONS FOR SERVICE PROCUREMENT

The following services will be rendered by the contractor firm under service procurement:

Providing three national consultants for each thematic areas,

Providing a national consultant for preparation of Cross Cuttings/Synergy and Action Plan

Organizing TWGs, Cross Cuttings/Synergy and National Technical Workshops

Designing and preparing awareness-raising material related to three conventions including their translations,

Making a comprehensive stakeholder analysis and facilitating the works of TWGs, Preparing, revising and reproducing thematic assessment cross cuttings/synergy reports and the action plan.

A detailed definition of each service item is given below:

1. National Consultants

The contractor firm will provide three thematic national consultants and one cross cutting/synergy and action plan national consultant. The TORs for the national consultants are as follows:

Overall tasks:

1. Reviewing the national commitments under Rio Conventions (UNCBD, UNCCD, UNFCCC),

2. Analyzing how much of the national commitments undertaken to date as party to Rio Conventions were fulfilled in order to form a basis for future capacity needs,

3. Identification the priorities for enhancing capacity within each thematic area by developing a series of criteria,

4. Integrating national and global capacity constraints and preparing an evaluation of it on individual, institutional and systemic level,5. Cooperating with cross cuttings/synergy consultant and other thematic area consultants so as to identify the synergies, gaps and cross cuttings among the Rio Conventions, capacity needs and opportunities.

1.1 National Thematic Area Consultant for UNFCCC

The national consultant for the UNFCCC will carry out the thematic assessment of Turkey’s national capacity under the Thematic Area of Climate Change in close collaboration with the National Focal Point for the UNFCCC under the general supervision of the National Project Coordinator for the NCSA- Turkey Project

The consultant will conduct the below mentioned tasks:

29

Gathering, comparing, putting in order and reviewing the present related documentation including the convention and the changes made and decisions taken in relation to the convention afterwards,

Reviewing and assessing the related strategies, action plans, government policies and existing reports developed on national level so that the convention is implemented,

Identifying the key stakeholders which are committed to implement the convention and their capacities, defining the strengths and constraints of the identified stakeholders and making recommendations regarding the minimum and optimum capacity levels necessary for sustainable implementation of convention commitments,

Conducting inventory and gap analysis with regard to the present capacities (systemic, institutional and individual) of the key stakeholders so that the convention is implemented. The inventory to be made should present a comprehensive overview of the current situation including the assessment of previous capacity enhancing activities and the success level of the projects conducted to date.

Identifying the capacity needs and opportunities in order to address the capacity constraints identified in relation to the thematic area so that capacity is enhanced,

Identifying the priorities by scanning the present studies and analysis, preparing thematic assessment profiles that explain descriptively and objectively all the issues related to capacity,

Thematic profile covers the elements below:

Inventory of important thematic area information that will constitute the basis,

The activities and projects that were conducted in the past and that are being conducted,

Opportunities to enhance the dialogue among the related and affected stakeholders,

All the reports and information on the issue.

Reviewing in detail the potential issues that cross-cut the other Rio Conventions, analyzing these, assessing the capacity constraints, their complements and effective methods and ways that can be answers to these,

Preparing a final report that covers the issues that cross-cut the other Rio Conventions, synergy areas, thematic area priorities and thematic assessment findings,

Participating in the TWG workshops, making facilitations and presenting reports and findings related to these,

Cooperating with consultants for cross cutting/synergy/action plan with regard to 1. preparing the draft of the action plan and improving the cross cuttings/synergy report together with two other thematic consultants.

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Qualifications and Experience

Qualifications:Having a minimum bachelor degree in the field of environment, forestry, agriculture, biology, •

economy, public administration or law, Advanced level of education (masters and/or doctorate’s degree) in fields such as •

conservation of biodiversity, natural resource management, climate change, environmental law, environmental sciences and policies…etc will be an asset.Having good command of English, •

Having good command of Microsoft Office programs,•

Experience: Minimum ten years of experience in developing and managing programs, projects and •

cooperation, Having good level of knowledge and work experience with regard to projects/programs on •

capacity assessment/building/enhancing, environment policy and management, Good level of knowledge on new developments with regard to synergies among international •

conventions and on the objectives of UNFCCC, UNCBD and UNCCD Conventions,Experience in working/cooperation with institutions that are members of the CBCC (MoEF, •

The Ministry of Foreign Affairs, the Ministry of Public Works and Settlement, The Ministry of Transport, the Ministry of Agriculture and Rural Affairs, the Ministry of Industry and Trade, The Ministry of Energy and Natural Resources, the Ministry of Finance, the Ministry of Health, the SPO and Turkish Union of Chambers and Exchange Commodities) and certificate proving this experience,Having good level of knowledge on international programs/projects, environment and •

sustainable development (Nature Conservation, Climate Change or Land Degradation) will be an asset.Studies on Climate Change conducted with related NGOs and representatives of the private •

sector and experience with regard to participatory approaches will be advantages.

Duration:

Total duration of the task is 90 days. The consultant starts working on the day the contract has been signed until the termination date of the contract. Detailed work schedule of the consultant should be prepared by the firm by taking into consideration the information contained under the heading of notification of service procurement “4.1.1 Organization and Method”.

1.2 National Thematic Area Consultant for UNCBD

The national consultant for the UNCBD will carry out the thematic assessment of Turkey’s national capacity under the Thematic Area of Biological Diversity in close collaboration with the National Focal Point for the UNCBD under the general supervision of the NPC for the NCSA- Turkey Project.

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Gathering, comparing, putting in order and reviewing the present related documentation 1. including the convention and the changes made and decisions taken in relation to the convention afterwards,

Reviewing and assessing the related strategies, action plans, government policies and 2. existing reports developed on national level so that the convention is implemented,

Identifying the key stakeholders which are committed to implement the convention 3. and their capacities, defining the strengths and constraints of the identified stakeholders and making recommendations regarding the minimum and optimum capacity levels necessary for sustainable implementation of convention commitments,

Conducting inventory and gap analysis with regard to the present capacities (systemic, 4. institutional and individual) of the key stakeholders so that the convention is implemented. The inventory to be made should present a comprehensive overview of the current situation including the assessment of previous capacity enhancing activities and the success level of the projects conducted to date,

Identifying the capacity needs and opportunities in order to address the capacity 5. constraints identified in relation to the thematic area so that capacity is enhanced,

Identifying the priorities by scanning the present studies and analysis, preparing thematic 6. assessment profiles that explain descriptively and objectively all the issues related to capacity,


Inventory of important thematic area information that will constitute the basis, a)

The activities and projects that were conducted in the past and that are being b) conducted,

Opportunities to enhance the dialogue among the related and affected stakeholders, c)

All the reports and information on the issue. d)

Reviewing in detail the potential issues that cross-cut the other Rio Conventions, 7. analyzing these, assessing the capacity constraints, their complements and effective methods and ways that can be answers to these,

Preparing a final report that covers the issues that cross-cut the other Rio Conventions, 8. synergy areas, thematic area priorities and thematic assessment findings,

Participating in the TWG workshops, making facilitations and presenting reports and 9. findings related to these,

Cooperating with consultants for cross cutting/synergy/action plan with regard to 10. preparing the draft of the action plan and improving the cross cuttings/synergy report together with two other thematic consultants.

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Qualifications:

Having a bachelor degree in the field of biology, forestry, agriculture, economy, public •

administration or law,

Advanced level of education (masters and/or doctorate’s degree) in fields of conservation •

and sustainable use of biodiversity and natural resources management will be an asset.

Minimum ten years of experience in developing and managing programs, projects and •

cooperation,

Having good level of knowledge and work experience with regard to projects/programs on •

capacity assessment/building/enhancing, environment policy and management,

Good level of knowledge on new developments with regard to synergies among international •

conventions and on the objectives of UNFCCC, UNCBD and UNCCD Conventions,

Having good command of English, •

Having good command of Microsoft Office programs,•

Experience:

Minimum ten years of experience in the fields of conservation and sustainable use of •

biodiversity and natural resources management,

Experience in working/cooperation with the related governmental institutions (for example •

the Ministry of Environment and Forestry, the Ministry of Agriculture and Rural Affairs) and certificate proving this experience,

Having a level of knowledge in the fields of international programs/projects, environment •

and sustainable development (Nature Conservation, Climate Change or Land Degradation) will be an asset.

Experience in studies conducted with the civil society and participatory approaches.•

Duration:


1.3 National Thematic Area Consultant for UNCCD

The national consultant for the UNCCD will carry out the thematic assessment of Turkey’s national capacity in close collaboration with the National Focal Point for Combating Climate Change under the general supervision of the NPC for the NCSA-Turkey Project.

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Gathering, comparing, putting in order and reviewing the present related documentation including the convention and the changes made and decisions taken in relation to the convention afterwards,

Reviewing and assessing the related strategies, action plans, government policies and existing reports developed on national level so that the convention is implemented,

Identifying the key stakeholders which are committed to implement the convention and their capacities, defining the strengths and constraints of the identified stakeholders and making recommendations regarding the minimum and optimum capacity levels necessary for sustainable implementation of convention commitments,

Conducting inventory and gap analysis with regard to the present capacities (systemic, institutional and individual) of the key stakeholders so that the convention is implemented. The inventory to be made should present a comprehensive overview of the current situation including the assessment of previous capacity enhancing activities and the success level of the projects conducted to date.

Identifying the capacity needs and opportunities in order to address the capacity constraints identified in relation to the thematic area so that capacity is enhanced,

Identifying the priorities by scanning the present studies and analysis, preparing thematic assessment profiles that explain descriptively and objectively all the issues related to capacity,


Inventory of important thematic area information that will constitute the basis,

The activities and projects that were conducted in the past and that are being conducted,

Opportunities to enhance the dialogue among the related and affected stakeholders,

All the reports and information on the issue.

Reviewing in detail the potential issues that cross-cut the other Rio Conventions, analyzing these, assessing the capacity constraints, their complements and effective methods and ways that can be answers to these,

Preparing a final report that covers the issues that cross-cut the other Rio Conventions, synergy areas, thematic area priorities and thematic assessment findings,

Participating in the TWG workshops, making facilitations and presenting reports and findings related to these,

Cooperating with consultants for cross cutting/synergy/action plan with regard to preparing the draft of the action plan and improving the cross cuttings/synergy report together with two other thematic consultants.

34


Qualifications:

Having a bachelor degree in the field of forestry, agriculture, biology, economy, public administration or law,

Advanced level of education (masters and/or doctorate’s degree) in fields of environmental law, environmental policies, conservation of nature, forestry, sustainable land management, desertification…etc will be an asset.

Having good command of English,

Having good command of Microsoft Office programs,

Experience:

Minimum ten years of experience in developing and managing programs, projects and cooperation,

Having good level of knowledge and work experience with regard to projects/programs on capacity assessment/building/enhancing, environment policy and management,

Good level of knowledge on new developments with regard to synergies among international conventions and on the objectives of UNFCCC, UNCBD and UNCCD Conventions,

Experience in working/cooperation with the related governmental institutions (for example the Ministry of Environment and Forestry, the Ministry of Agriculture and Rural Affairs) and certificate proving this experience,

Having a level of knowledge in the fields of international programs/projects, environment and sustainable development (Nature Conservation, Climate Change or Land Degradation) will be an asset.

Experience in studies conducted with the civil society and participatory approaches.

Duration:


1.4 Consultant for Cross Cutting/Synergy and Action Plan

The national consultant for Cross-Cuttings/Synergy and Action Plan will prepare cross-cuttings/synergy report and a draft action plan within the scope of the NCSA project under the general supervision of the NPC for the NCSA- Turkey Project and in close collaboration with the Turkey UNCBD, UNFCCC, UNCCD focal points. The study will result in a cross cutting/synergy report and draft action plan.

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General objective of cross cutting/synergy report :

Assessing the priority capacity constraints, needs, opportunities, strengths, and weaknesses that apply for three Conventions. This study will also include the possible linkages that can be achieved on national level and identification of needs and opportunities for synergy in accordance with the needs that cover three thematic areas.

The report will focus on the following points;

Forming and identifying synergy areas in thematic areas,

Identifying capacity-building opportunities,

Highlighting management and responsibilities,

Highlighting the synergies in the three thematic areas with regard to the other conventions on environment,

Highlighting the capacity constraints and opportunities of Turkey with regard to the synergy areas required so that she can fulfill her commitments related to Rio Conventions,

Prioritizing the capacity needs with regard to the synergy areas identified.

The consultant is to carry out the below mentioned tasks:

1. Assessing in-depth the constraints and opportunities that can be answers to these constraints related to below-mentioned cross-cuttings on capacity building based on the thematic reports prepared and with the support of thematic consultants.

2. Awareness-raising and information exchange

3. Legal and regulatory framework and the national policy including the institutional structure and cooperation and interaction process among all stakeholders,

4. Mobilizing science in order to support the decision-making process,

5. Transfer of financial resources and technology,

6. Information management, monitoring and observation

7. Incentive systems and market instruments,

8. Negotiation process including institutional management and performance, cooperation with regions and networking,

9. Personal skills and motivation

The Consultant will participate in the National Technical Workshop where cross cuttings/synergy report and draft action plan will be discussed with wide ranging stakeholder participation and will present cross cuttings/synergy report together with the draft action plan.

The general aims of the Draft Action Plan;

The necessary actions needed to meet the capacity constraints and identified capacity needs will be stated in the Draft Action Plan in detail based on the cross cutting/synergy report. The plan will also show how every action is related to the on-going national process.

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The Action Plan will be developed in a modular format. The format in question will increase the chance of funds for implementation section to be guaranteed.

The Draft Action Plan will be focused on the following points;

The objectives, aims and strategies recommended for enhancing national capacity,

Priority actions for capacity enhancement needs,

Analytical planning and costing sections for each thematic area and priority capacity enhancement actions related to common cross cuttings.

A series of criteria and guidelines on monitoring and assessment procedures for the purpose of implementing the Action Plan on time.

The main criteria on monitoring will cover the mechanisms defining analytical tools and required actions in order to determine the reason of any negative or positive deviation from the plan so as to measure the progress. Assessment procedures will determine the effects of the strategy and provide insight with regard to the lessons learned.

The consultant will participate in the technical workshop, where the action plan will be discussed with wide-ranging stakeholder participation and will present the draft action plan.

Qualifications and Experiences

Qualifications:

Having a bachelor degree in the field of environment, forestry, agriculture, biology, economy, public administration or law,

Having a master’s or doctoral degree in fields such as conservation and sustainable use of biodiversity, natural resources management, forestry, sustainable land management, desertification, environmental law, environmental policies…etc will be an asset.

Having good command of English,

Having good command of Microsoft Office programs

Experience:

Minimum ten years of experience in programming, developing cooperation, developing and managing projects ,

Having good level of knowledge and work experience with regard to projects/programs on capacity assessment/building/enhancement, environment policy and management,

Good level of knowledge on new developments with regard to synergies among international conventions and on the objectives of UNFCCC, UNCBD and UNCCD Conventions,

Experience in working/cooperation with related governmental institutions (for example, the Ministry of Environment and Forestry, the Ministry of Agriculture and Rural Affairs…etc) and certificate proving this experience,

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Having good level of knowledge on international programs/projects, environment and sustainable development (Nature Conservation, Climate Change or Land Degradation) will be an asset.

Experience with regard to studies conducted with the NGOs and participatory approaches

Duration:


2. The Workshops To Be Organized

2.1 Definition of the Service

Organization of 5 Workshops in total- 3 Thematic Working Group Workshops, 1 Synergy Workshop, 1 National Technical Workshop on Action Plan- in 2009 in Ankara within the scope of “NCSA- Turkey” project by receiving the approval of the Project Management Unit.

2.2 The place where and date when the Service is to be rendered

Thematic Working Group Workshops: they will be held 3 times in total for 2 days in close cooperation with project management in 2009 (as it is foreseen, in May, July and September). Climate Change, Biological Diversity, Land Degradation/Desertification Thematic Working Group Meetings will be held simultaneously in three different halls on the first day and till noon on the second day of the Workshops. On the second day, afternoon the Joint Meeting participated by 3 Thematic Groups will be organized. The Thematic Working Group Meetings will be held in 3 halls of 25 people in “u” order while the Joint Meeting will be held in one hall of 75 people (The big hall can also be used for a thematic group work).

Synergy Workshop: A one-day Workshop, where 80 people from the Biological Diversity, Climate Change and Land degradation/Desertification Thematic Working Groups will come together, will be held in November 2009, as is foreseen, in close cooperation with the project management.

National Technical Workshop for the Action Plan: A two-day workshop with broad participation of 130 people on national level will be held in 2010, January, as is foreseen, in close cooperation with the project management.

The list of participants to be invited to the Workshops will be sent to the Firm by the Project Management 10 days beforehand.

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2.3 Halls

2.3.1 Thematic Working Group Meeting Halls:

Working Group Meetings will be held in at least 3 meeting halls that are at minimum 7x10x3,5 m, on the ground floor or upper floors. There will be no columns or other structural element in the halls. The halls will be equipped with separate automatic air-conditioner with fresh air mixture, sound and vision (projection and screen) mechanism. One (1) projection device, one (1) 300x236 cm projection screen, 1 notebook, one flipchart with sufficient number of A2 sheets of paper and flipchart marker will be provided to be used in the main meeting hall. A Registration- information Desk will be established so as to render services such as conducting the registrations in the workshops, information asking procedures, information on programs and on the locations of the halls, distribution of printed material and name badges. 1 (one) person will be available at the desk in order to render these services.

2.3.2 Joint Meetings of Thematic Working Group Workshops, Synergy and Action Plan Technical Workshop Halls:

The seating arrangement in the Joint Meeting of Thematic Working Group Workshops, Synergy and Action Plan National Technical Workshops (article 4A,B and C) will be organized by the firm in accordance with the request of consultants. The halls will be on the ground floor or upper floor with dimensions of at least 20x12x3,5 m. They will not have any columns or any other structural elements and will be equipped with separate automatic air-conditioner with fresh air mixture, sound and vision (projection and screen) mechanism. One (1) rostrum microphone, 2 (two) wireless microphone, 1 (one) 1024x768 pixel projection device, one (1) 3x4 m projection screen, 1 notebook, one flipchart with sufficient number of A2 sheets of paper and flipchart marker will be provided to be used in the meeting hall.

2.4 Transportation

9 (nine) people will participate in each 5 workshops to be held from outside of Ankara. For people to participate from outside of Ankara, transportation by air, Havaş and taxi expenses, accommodation and food expenses will be taken into consideration by the firm in the cost account. Transportation will be achieved by taxi from the residence of the participant to the nearest Havaş station upon arrival to Ankara, by Havaş to the Airport, by plane from the Airport to the Esenboğa Airport, by Havaş from the Esenboğa Airport to the hotel until the nearest stop, by taxi from Havaş station to the hotel, by taxi from the hotel to the nearest Havaş station on the way to return, to the Esenboğa Airport by Havaş, by plane to the nearest airport to the residence of the participant, by Havaş from the airport to the nearest station to the residence of the participant , by taxi from the Havaş station to the residence of the participant.. Buses will be used instead of Havaş for participants coming from cities where there is no Havaş service. The firm can organize transportation with a 2006 or upper model service vehicle in transportation within Ankara in the case that plane hours are close. In the case that meeting halls and the hotel where accommodation takes place are at different locations, the transportation between the meeting place and the hotel can be achieved by the same service vehicle.

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2.5 Accommodation and Food

Accommodation: It will be ensured that 9 participants coming from outside of Ankara for each thematic group accommodate singly in a 4-star hotel situated in the city centre for 1 (one) night in case of 1-day workshops, for two nights in case of 2-day workshops. In the event that meeting halls and the hotel are at different locations, lunch can be provided in the building which has the meeting hall. Extra accommodations that can arise because of transportation problems such as delays, cancellations and inability to find appropriate flight will not be invoiced.

Food: Prepared water (all through the workshops) and lunch (4 kinds of meal, salad, water and beverage) will be provided for the participants of the workshop. Breakfast (open buffet), lunch and dinner (4 kinds of meal, salad, water and beverage) will be provided for the participants coming from outside of Ankara through the period they accommodate in the hotels. Non-alcoholic drink consumption during accommodation period will be included in the price.

Coffee-tea, Cookie Break: During Workshops, coffee/tea breaks will be given twice a day. Special cookies (on the condition that it is not less than 100 gr per person), coffee/tea and prepared water will be provided as much as they are consumed. Tea and coffee service will be rendered throughout the meeting.

2.6 Printed material

All the printed materials will be produced upon approval of the PMU. Besides the logo of the Ministry of Environment and Forestry, GEF and UNEP logos which are to be provided by the PMU will be available on all the printed materials mentioned in this article.

2.6.1 Hall Name Boards

Digitally-printed folio working group names of 40x50 cm will be printed and put at the hall entrances for each meeting hall.

2.6.2 Exterior Banner

In the workshops, a digitally-printed vinyl banner of 150x400 will be hung in an appropriate location at the entrance of the meeting building. On the banner will be printed the name of the project, the name of the workshop, the date and place, the logos of the Ministry of Environment and Forestry, GEF and UNEP. The name and logos will be provided by the project management. The necessary legal permits for hanging the banner will be asked by the firm.

2.6.3 Hall banners

In the workshops, one 280x190 cm digitally-printed vinyl banner will be hung somewhere deemed to be appropriate in the rear of the rostrum in the meeting hall. On the banner will be written the name of the project, the name of the workshop, the date and place, the logos of the Ministry of Environment and Forestry, GEF and UNEP. Names and logos will be provided by the project management.

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2.6.4 Name badges

12x8cm name badges as many as the number of participants per each workshop will be produced

by the firm for the participants, organization team and other attendants. On the badges will be

the logos of the Ministry of Environment and Forestry, GEF and UNEP, name, place and date

of the workshop, names and surnames, titles and institution/firm names of the participants and

attendants. Name badges will have PVC pouch protection, rope strap and clips

2.6.5 Pen

Ballpoint pens with mechanical metal body which have the name of the project and the logos of

the Ministry of Environment and Forestry, GEF and UNEP on them will be provided for each

participant in the workshops.

2.6.6 Notepad

In the workshops, each participant will be provided with colorful notepads with 60 pages of A5

line paper, metal spirals, cardboard cover at the front and back and the logos of the Ministry of

Environment and Forestry, GEF and UNEP on them.

2.6.7 Voice recording

In workshops and general meetings to be held except the Thematic Working Group meetings,

speeches made by using microphone will be recorded on CDs.

2.7 Other

2.7.1 Rostrum

One rostrum will be provided so as to be used during Joint Meetings of Thematic Working

Group Workshops, National Technical Workshops for Synergy and Action Plan.

2.7.2 Turkish Flag and the flag of the ministry:

A Turkish flag and the flag of the Ministry of Environment and Forestry proportional to

dimensions of the hall will be hung in the meeting halls in the rear of rostrums and at a visible

place during Joint Meetings of Thematic Working Group Workshops, National Technical

Workshops for Synergy and Action Plan.

2.7.3 One Minute’s Silence and the Turkish National Anthem:

At the beginning of the National Technical Workshop, the participants will be directed to join

the one minute’s silence and the Turkish National Anthem will be played from the tape.

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3. Designing and preparing awareness raising material with regard to three conventions

Awareness-raising kit:

The technical content of the “Awareness Raising Kit” will be prepared at the end of the contract by the firm which is to provide services in collaboration with national focal points of three Rio Conventions and the coordinator of NCSA in such a way that it will cover the Action Plan to be prepared, three conventions, and the project. Following that, it will be submitted to the Project Management as 5 copies. Upon receipt of approval by the PMU for printing, the Firm will translate the Awareness Raising Kit into English and send it to the Project Management Unit as 5 copies. Upon receipt of approval, The Awareness Raising Kit will be published as Turkish (300) and English (300).

TOR for Awareness Raising Kit:

Folder

27,5x20cm-5cm of backTrigromy printing of four colors on 90gr/m2 of matt glossy paperMatt cellophane coating2mm pf cardboard (spongeless) plastering90gr/m2 , 1. quality unprinted side paper Dual mechanism of 3cm

Internal

24x18cmCover 200gr/m2 of glossy paperinternal 115gr/m2 matt glossy paper 4+4 trigromy printingWire stitch

4. Making a comprehensive stakeholder analysis and facilitating the works of the Thematic Working Groups

Identification of the stakeholders

Stakeholder analysis will be made in order to identify the stakeholders which are relevant, affected, which has effect and whose involvement in the process is deemed beneficial for the purpose of ensuring broad stakeholder participation in the project period and facilitating the works of thematic working groups.

Categorization of the Stakeholders

The stakeholders will be categorized according to their participation in the NCSA process. Interview or questionnaire (or survey) method will be used at all stages in order to classify the stakeholders according to their areas of participation in the NCSA process and to identify the key stakeholders. In interviews and questionnaires, the number of subjects per each stakeholder will be determined according to the importance of the stakeholder in question in that thematic area.

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Prioritization of the Stakeholders

The identified stakeholders will be prioritized according to the importance and interaction •level in terms of their connection to the project. The points to be taken into consideration in the prioritization of the stakeholders are the power of stakeholder to affect the project activities and the level at which it is affected by the project activities.

Informing the Stakeholders

The stakeholders identified as a result of the first two studies below will be informed •about the aim of the NCSA project, the conventions and related commitments and about how they will be involved in the process and what is expected from them in terms of their contribution to the NCSA process will be stated clearly. The most convenient techniques out of e-mail, web site, printed material, presentations, briefings, meetings media…etc will be used.

Participation of the Stakeholders in the Process

Throughout the project, it will be ensured that stakeholders participate in the workshops •to be organized and in this way the opportunity to negotiate with the stakeholders and, after that, to evaluate the stakeholders will be created. The aim of this is to benefit from the knowledge, expectations and views of the stakeholders, to review the reports and the action plan and to reach an agreement on them. Methods such as interview, questionnaire, visits…etc will be used for negotiations.

When implementation of the project is completed, a strategy will be drawn up that •includes recommendations with regard to how the identified stakeholders will join the process of action plan implementation and monitoring and by using which technique this will be materialized.

5. Preparing, Reviewing and Copying the Thematic Assessment Report, Cross Cutting/Synergy Report and the Draft Action Plan

The technical texts of the “Thematic Reports (separately for the three Rio Conventions), Cross Cuttings/Synergy Report and Action Plan” will be prepared by the firm which is to provide service and each report will be submitted to the PMU as 5 copies. Upon receipt of approval by the PMU for printing, the “Thematic reports, Cross cuttings/synergy report and the Action Plan will be translated into English by the Firm and, again, 5 copies for each report will be sent to the PMU. Upon receipt of approval, Technical Reports, Cross Cuttings/Synergy Report and The Action Plan will be printed both in Turkish (190 copies in total, thematic reports being 90 and cross- cuttings/synergy report being 100. 1000 copies for the Action Plan) and in English (50 copies in total, thematic reports being 30 and cross-cuttings/synergy report being 20. 1000 copies for the Action Plan).

In addition to this, the firm will provide 1190 CDs that include the Turkish and English texts of Thematic Reports, Cross-cuttings/synergy report and the Action Plan and 1190 CD pouches whose TORs are provided on the rear cover of the Action Plan. 5 copies of the CD, whose design was made by the firm will be submitted to the PMU and following that, they will be produced.

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TOR for Technical Reports, Cross-Cuttings/Synergy Report and the Action Plan;

No Name of the Material Copies Properties

1

a) Thematic Report of the UNCBD

b) Thematic Report of the UNCCD

c) Thematic Report of the UNFCCC

30 Turkish copies10 English copies



Copies: 90 Turkish+30 EnglishDimensions: 195x275mm*No of pages: 100Design: Design of the cover and inner pages will be made by the firm providing service in accordance with the views of the PMU.Cover: Colorful print-out and acetate front cover Inner pages: front+ rear print in 4 colors, 90 gr., 1. Quality PaperBinding: binding with spiral

2

d) Cross Cuttings/Synergy report

100 copies Turkish20 copies English

Copies: 100 Turkish+20 EnglishDimensions: 195x275mm*Number of pages: 100Design: Design of the cover and inner pages will be made by the firm providing service in accordance with the views of the PMU.Cover: 4+1 colors offset printing, 350 gr. Matt coated paper ; matt cellophane coating Inner pages: Rear+ front printing in 4 colors 90 gr., 1. Quality paper Binding: Adhesion by hot glue from the back.

3

e) the Action Plan 1000 copies Turkish1000 copies English

Copies:1000 Turkish +1000 EnglishDimensions: 195x275mm*Number of pages: 100Design: Design of the cover and inner pages will be made by the firm providing service in accordance with the views of the PMU.Cover: offset printing in 4+1 colours, 350 gr. Matte coated paper, matte cellophane coating Inner pages: front+ rear printing in 4 colours, 90 gr., 1. Quality Paper Binding: Adhesion by hot glue from the back.CD spider: A CD spider will be attached onto the back cover of the Turkish Action Plan and the CD will be fitted onto it. CD copying and CD tag:Copies: 1190CD copying: The information to be copied into the CD will be given as MASTER CD and copying will be carried out using this MASTER CD. CD tag: offset printing will be made in 4 colors on CD tag coated sticker and it will be stuck onto the CD.

* The number of pages will become clear at the end of the study to be conducted.All the samples designed for printing by the service-providing firm in accordance with the Technical TOR mentioned above will be checked by the PMU and they will be produced upon receipt of approval.

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ANNEX 6: TECHNICAL ASSESSMENT CHART

Criterion Point

Strategy

A list that takes into account the application order of the activities −recommended in order to procure services,

TORs and recommendations to improve the other contract issues,−

Disclosure of risks and assumptions that can affect procurement of the −service, if provided for.

Special application strategies for preparing thematic reports, access to −cross cuttings/synergy report from thematic reports and preparing the action plan based on cross cuttings/synergy report.

Sub total

3

4

4

4

15

Activity Planning

Timing, order and duration of the recommended activities by taking −project duration into consideration..

By following which primary activity stages will thematic working reports −and cross cuttings/synergy report be associated,

By following which stages will the action plan, which will be prepared −based on cross cuttings/synergy report, be reached.

The chart that displays working durations of National Consultants −throughout the contract period.

Sub total

2

2

3

3

10National Consultants

UNFCCC Thematic Consultant -Qualification -Experience

UNCCD Thematic Consultant -Qualification -Experience

UNCBD Thematic Consultant -Qualification -Experience

National Consultant for Cross Cuttings/Synergy and Action Plan -Qualification -Experience

Subtotal

510

510

510

525

75Grand Total 100

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rem

ent

,1.1

.1,1

.1.2

;1.2

.1,1

.2.2

;1.3

.1, 1

.3.2

)

2- M

eetin

g w

ith p

roje

ct c

onsu

ltant

s and

PM

U

3- P

rogr

ess a

naly

sis o

f The

mat

ic W

orki

ng

Gro

ups

4- 1

. Wor

ksho

p of

The

mat

ic W

orki

ng

Gro

ups

The

Aim

of t

he W

orks

hop

I:

I1)

de

ntify

ing

whi

ch o

f Tur

key’

s com

mitm

ents

hav

e be

en fu

lfille

d/no

t ful

fille

d w

ithin

the

scop

e of

Rio

Con

vent

ions

Sh

owin

g th

e cu

rren

t situ

atio

n on

nat

iona

l lev

el b

y m

akin

g SW

OT

anal

ysis

(stre

ngth

s, w

eakn

esse

s- o

ppor

tuni

ties a

nd th

reat

s) o

f the

inst

itutio

ns

2)

that

hav

e re

spon

sibi

lity/

com

mitm

ent i

n th

e im

plem

enta

tion

of th

e co

nven

tions

, Id

entif

ying

the

prio

ritie

s by

dete

rmin

ing

the

capa

city

gap

s in

indi

vidu

al, i

nstit

utio

nal a

nd sy

stem

ic te

rms,

3)

Iden

tifyi

ng h

ow th

e st

akeh

olde

rs c

an p

artic

ipat

e m

ore

activ

ely

in th

e pr

oces

s by

mak

ing

stak

ehol

der a

naly

sis.

4)

OU

TPU

T:

The

com

mitm

ents

ana

lyze

d un

der R

io C

onve

ntio

ns

1)

SWO

T an

alys

es th

at a

re d

efine

d to

geth

er w

ith th

e Th

emat

ic W

orki

ng G

roup

s for

impl

emen

tatio

n of

the

conv

entio

ns

2)

Cap

acity

Are

a C

riter

ia a

nd C

apac

ity G

aps d

efine

d to

geth

er w

ith th

e Th

emat

ic W

orki

ng G

roup

s for

Impl

emen

tatio

n of

the

Con

vent

ions

3)

A

naly

zed

stak

ehol

ders

(Ann

ex.1

:Tec

hnic

al sp

ecifi

catio

ns fo

r ser

vice

pro

cure

men

t,1.1

.1,1

.1.2

;1.2

.1,1

.2.2

;1.3

.1, 1

.3.2

; 1.1

.3;1

.2.3

;1.3

.3;

4)

1.1.

4;1.

2.4;

1.3.

4)Y

önte

m: K

olay

laşt

ırıcı

yön

tem

Met

hod:

Fac

ilita

ting

Met

hod

Dat

e: 1

8-19

Jun

e 20

09

46

AC

TIV

ITIE

S20

0920

10M

ayJu

neJu

lyA

ugus

tSe

ptem

ber

Oct

ober

Nov

embe

rD

ecem

ber

Janu

ary

Febr

uary

5- S

ubm

issi

on o

f the

repo

rt th

at c

over

s th

e re

sults

of t

he st

udie

s con

duct

ed to

dat

e an

d th

e fir

st w

orks

hop

to th

e em

ploy

er

(Doc

umen

tatio

n an

d th

e re

port

on

asse

ssm

ent o

f the

se in

acc

orda

nce

with

th

e lia

bilit

ies e

nshr

ined

in th

e co

ntra

ct,

“Act

ivity

1”

and

1. W

orks

hop

repo

rt)

(Con

tract

27.

2.2.

(c))

17

6- T

he a

naly

ses o

f con

stra

ints

and

st

reng

ths o

f the

cat

egor

ized

stak

ehol

ders

un

der R

io C

onve

ntio

ns, t

he n

eces

sary

op

timum

and

min

imum

cap

acity

(Ann

ex.1

, : T

echn

ical

spec

ifica

tions

for S

ervi

ce

proc

urem

ent 1

.1.3

;1.2

.3;1

.3.3

, con

tract

27

.2.7

)

7- T

he a

naly

sis o

f the

ong

oing

pro

ject

s co

nduc

ted

by th

e ca

tego

rized

stak

ehol

ders

un

der R

io C

onve

ntio

ns a

nd g

roup

ing

them

acc

ordi

ng to

the

aim

s of t

he R

io

Con

vent

ions

(Ann

ex.1

, :Te

chni

cal

spec

ifica

tions

for s

ervi

ce p

rocu

rem

ent

1.1.

4;1.

2.4;

1.3.

4)

8- II

. Wor

ksho

p Pr

elim

inar

y R

epor

t (W

orks

hop

II, a

sses

smen

t and

det

ectio

n w

ith re

gard

to 2

. and

3. O

bjec

tives

)7

9- T

hem

atic

Wor

king

Gro

ups I

I. W

orks

hop

47

AC

TIV

ITIE

S20

0920

10M

ayJu

neJu

lyA

ugus

tSe

ptem

ber

Oct

ober

Nov

embe

rD

ecem

ber

Janu

ary

Febr

uary

Aim

s of t

he W

orks

hop

II:

Incl

udin

g th

e re

port

that

cov

ers “

the

stud

ies c

ondu

cted

to d

ate”

in A

ctiv

ity 5

and

the

resu

lts o

f the

firs

t Wor

ksho

p in

the

stud

ies m

entio

ned

in

1)

Act

ivity

6 a

nd 7

, pre

sent

ing

and

disc

ussi

ng it

(inc

ludi

ng d

eter

min

ing

and

prio

ritiz

ing

the

need

s ind

ivid

ually

, ins

titut

iona

lly a

nd sy

stem

ical

ly

for e

ach

them

atic

are

a) a

nd c

oncl

udin

g it

with

them

atic

wor

king

gro

ups,

Det

erm

inin

g th

e poi

nt w

here

Tur

key

is in

term

s of i

mpl

emen

tatio

n of

the R

io C

onve

ntio

ns b

y co

mpa

ring

liabi

litie

s, co

mm

itmen

ts an

d al

l the

2)

im

plem

enta

tions

carr

ied

out,

( Com

parin

g th

e thr

ee co

nven

tions

in te

rms o

f the

ir w

ork

prog

ram

s, pr

otoc

ols,

stra

tegi

es...

etc,

the c

omm

itmen

ts

mad

e an

d im

plem

enta

tions

mad

e in

ord

er to

fulfi

ll th

ese

com

mitm

ents

)

Com

parin

g th

e th

ree

conv

entio

ns b

ased

on

gene

ral p

rovi

sion

s (co

mm

itmen

ts)

3)

Det

erm

inin

g an

d pr

iorit

izin

g th

e cr

oss

cutti

ngs

in th

e R

io C

onve

ntio

ns a

nd c

apac

ity c

onst

rain

ts, n

eeds

and

opp

ortu

nitie

s re

late

d to

them

4)

(SW

OT

anal

ysis

of s

yste

mic

, ins

titut

iona

l and

indi

vidu

al c

apac

ity)

OU

TPU

T :

1)

The

repo

rt th

at c

over

s the

stud

ies c

ondu

cted

to d

ate

and

the

resu

lts o

f the

1. T

hem

atic

Wor

ksho

p an

d th

e vi

ews p

rese

nted

(Ann

ex.1

:Tec

hnic

al sp

ecifi

catio

ns fo

r ser

vice

pro

cure

men

t,1.1

.1,1

.1.2

;1.2

.1,1

.2.2

;1.3

.1, 1

.3.2

; 1.1

.3;1

.2.3

;1.3

.3; 1

.1.4

;1.2

.4;1

.3.4

) ,

2)

Rio

Con

vent

ions

cro

ss c

uttin

gs II

. Wor

ksho

p re

sult

repo

rt

Met

hod:

Fac

ilita

ting

met

hod

Dat

e : 1

7-18

th A

ugus

t 200

9

10- S

ubm

issi

on o

f the

repo

rt th

at c

over

s th

e st

udie

s con

duct

ed to

dat

e an

d th

e re

sults

of t

he 2

. Wor

ksho

p to

the

empl

oyer

(C

ontr

act 2

7.2.

2.(c

))

1

48

AC

TIV

ITIE

S20

0920

10M

ayJu

neJu

lyA

ugus

tSe

ptem

ber

Oct

ober

Nov

embe

rD

ecem

ber

Janu

ary

Febr

uary

11- S

ubm

issi

on o

f Cro

ss C

uttin

gs II

. W

orks

hop

Res

ult R

epor

t to

the

empl

oyer

(T

he e

valu

atio

n an

d fin

ding

s sec

tion

of

the

prel

imin

ary

repo

rt of

II. W

orks

hop

with

rega

rd to

2. a

nd 3

. Obj

ectiv

es a

nd th

e re

sults

of O

utco

me

2 of

II. W

orks

hop)

1

12- D

efini

ng th

e co

mm

unic

atio

n m

echa

nism

s and

mec

hani

sms o

f in

tegr

atio

n in

to th

e pr

ojec

t for

cat

egor

ized

st

akeh

olde

rs (C

ontra

ct 2

7.2.

7, A

nnex

.1,

:Tec

hnic

al sp

ecifi

catio

ns fo

r ser

vice

pr

ocur

emen

t,4)

13- D

efini

ng th

e ca

paci

ty n

eeds

and

op

portu

nitie

s for

cat

egor

ized

stak

ehol

ders

(Ann

ex.1

, :Te

chni

cal s

peci

ficat

ions

for

serv

ice

proc

urem

ent,

1.1.

6;1.

2.6;

1.3.

6; 4

)

14- F

ace-

to-f

ace

talk

s with

key

st

akeh

olde

rs

15- S

ubm

issi

on o

f 3rd

Wor

ksho

p Pr

elim

inar

y R

epor

t (fin

ding

s and

ev

alua

tion

rega

rdin

g 2n

d an

d 3r

d O

bjec

tives

of 3

rd W

orks

hop

and

Act

ivity

11

) to

the

empl

oyer

30

16- 3

rd W

orks

hop

of T

hem

atic

Wor

king

G

roup

s

49

AC

TIV

ITIE

S20

0920

10M

ayJu

neJu

lyA

ugus

tSe

ptem

ber

Oct

ober

Nov

embe

rD

ecem

ber

Janu

ary

Febr

uary

Aim

of W

orks

hop

III:

Pres

entin

g an

d di

scus

sing

the

Dra

ft Th

emat

ic R

epor

ts b

y in

clud

ing

the

wor

ks in

Act

ivity

12

and

13. C

oncl

udin

g th

em w

ith T

hem

atic

Wor

king

1)

G

roup

s.

(A

nnex

.1:te

chni

cal s

peci

ficat

ions

for s

ervi

ce p

rocu

rem

ent,1

.1.1

,1.1

.2;1

.2.1

,1.2

.2;1

.3.1

, 1.3

.2; 1

.1.3

;1.2

.3;1

.3.3

; 1.1

.4;1

.2.4

;1.3

.4)

Dis

cuss

ing

the

II. W

orks

hop

cros

s cut

tings

resu

lt re

port

and

form

ing

the

poss

ible

syne

rgie

s as d

rafts

(Ann

ex.1

:tech

nica

l spe

cific

atio

ns fo

r 2)

se

rvic

e pr

ocur

emen

t.1.1

.8, 1

.1.1

0;1.

2.8,

1.2

.10,

;1.3

.8,1

.3.1

0;1.

4),

SWO

T an

alys

is o

f the

stak

ehol

ders

whi

ch a

re c

ateg

oriz

ed fo

r cro

ss c

uttin

gs a

nd sy

nerg

y ar

eas i

n te

rms o

f ins

titut

iona

l cap

acity

, leg

isla

tion

3)

and

impl

emen

tatio

ns (A

nnex

.1, :

tech

nica

l spe

cific

atio

ns fo

r ser

vice

pro

cure

men

t 1.1

.3;1

.2.3

;1.3

.3 ;

1.1.

4;1.

2.4;

1.3.

4)

OU

TPU

T :

Dra

ft Th

emat

ic R

epor

ts a

nd v

iew

s pre

sent

ed,

1)

Dra

ft C

ross

Cut

tings

and

Syn

ergy

Are

as

2)

Met

hod

: Fac

ilita

ting

met

hod

Dat

e:10

-11t

h N

ovem

ber

200

9

17- S

ubm

issi

on o

f the

Dra

ft Th

emat

ic

Rep

orts

(Wor

ksho

p II

I, O

utpu

t 1) t

o th

e Em

ploy

er fo

r app

rova

l(Con

tract

27.

2.2.

(c)

(d))

25

18-

Subm

issi

on o

f Dra

ft C

ross

-Cut

ting

Issu

es a

nd S

yner

gy A

reas

3rd

Wor

ksho

p Fi

nal R

epor

t to

the

Empl

oyer

25

19- A

ssoc

iatin

g th

ree

wor

ksho

p re

sults

for

Syne

rgy

Wor

ksho

p (C

ontra

ct 2

7.2.

3)

50

AC

TIV

ITIE

S20

0920

10M

ayJu

neJu

lyA

ugus

tSe

ptem

ber

Oct

ober

Nov

embe

rD

ecem

ber

Janu

ary

Febr

uary

20- S

earc

hing

and

list

ing

the

dono

rs

whi

ch c

an p

lay

a ro

le in

fulfi

llmen

t of

the

activ

ities

in th

e N

atio

nal A

ctio

n Pl

an

(Ann

ex.1

: Tec

hnic

al S

peci

ficat

ions

for

Serv

ice

Proc

urem

ent)

21- S

yner

gy W

orks

hop

Prel

imin

ary

Rep

ort

(incl

udin

g D

raft

Cro

ss-c

uttin

g Is

sues

/Sy

nerg

y R

epor

t Act

ivity

19

and

stud

ies

cond

ucte

d in

Act

ivity

and

find

ings

and

ev

alua

tions

rega

rdin

g Sy

nerg

y W

orks

hop

Obj

ectiv

e 3)

30

22- S

ubm

issi

on o

f the

dra

ft cr

oss-

cutti

ng

issu

es re

port

whi

ch w

ill b

e su

bmitt

ed in

the

syne

rgy

wor

ksho

p to

the

empl

oyer

4

23- M

eetin

g w

ith th

e pr

ojec

t man

agem

ent

for s

yner

gy w

orks

hop

(taki

ng th

e vi

ews,

reco

mm

enda

tions

and

exp

ecta

tions

)8

24- S

yner

gy W

orks

hop

51

AC

TIV

ITIE

S20

0920

10M

ayJu

neJu

lyA

ugus

tSe

ptem

ber

Oct

ober

Nov

embe

rD

ecem

ber

Janu

ary

Febr

uary

Syne

rgy

Wor

ksho

p O

bjec

tive

: Pr

esen

ting

the

Dra

ft Th

emat

ic R

epor

ts, i

nfor

min

g th

e pa

rtici

pant

s abo

ut th

emat

ic re

ports

(pre

sent

atio

n an

d br

ief i

nfor

mat

ion)

1)

Pr

esen

ting

and

disc

ussi

ng D

raft

Cro

ss C

uttin

gs/S

yner

gy R

epor

t 2)

D

iscu

ssin

g ho

w to

mov

e fr

om C

ross

Cut

tings

/Syn

ergy

repo

rt to

the A

ctio

n Pl

an a

nd th

e po

ssib

le a

ctiv

ities

(Con

tract

27.

2.3;

3)

A

nnex

.1:T

echn

ical

spec

ifica

tions

for s

ervi

ce p

rocu

rem

ent,1

.4)

OU

TC

OM

E:

Dra

ft C

ross

Cut

tings

/Syn

ergy

Rep

ort,

1)

Poss

ible

Act

ion

Plan

Act

iviti

es

2)

Met

hod:

Fac

ilita

ting

met

hod

Dat

e: 1

0 D

ecem

ber

2009

25-

Subm

issi

on o

f the

Dra

ft C

ross

C

uttin

gs/ S

yner

gy R

epor

t tha

t cov

ers

Syne

rgy

Wor

ksho

p re

sults

to th

e em

ploy

er

25

26-

Prep

arat

ion

of t

he D

raft

Nat

iona

l Pl

an b

y th

e re

leva

nt c

onsu

ltant

(it w

ill

also

cov

er th

e in

tegr

atio

n of

det

erm

ined

st

akeh

olde

rs a

nd th

e do

nors

men

tione

d in

A

ctiv

ity 1

9 in

to th

e Im

plem

enta

tion

and

Mon

itorin

g Pr

oces

s of t

he A

ctio

n Pl

an

and

the

outp

ut 2

resu

lts o

f the

Syn

ergy

W

orks

hop)

(Ann

ex.1

, :te

chni

cal s

peci

ficat

ions

for

serv

ice

proc

urem

ent,

4)

52

AC

TIV

ITIE

S20

0920

10M

ayJu

neJu

lyA

ugus

tSe

ptem

ber

Oct

ober

Nov

embe

rD

ecem

ber

Janu

ary

Febr

uary

27- S

ubm

ittin

g th

e pr

elim

inar

y re

port

of

Obj

ectiv

e 3

of U

EP W

orks

hop

and

the

Dra

ft N

atio

nal A

ctio

n Pl

an to

the

empl

oyer

8

28- M

eetin

g w

ith th

e Pr

ojec

t Man

agem

ent

on th

e N

atio

nal A

ctio

n Pl

an (t

akin

g vi

ews,

reco

mm

enda

tions

and

exp

ecta

tions

)

29- N

atio

nal A

ctio

n Pl

an W

orks

hop

Obj

ectiv

e of

the

Nat

iona

l Act

ion

Plan

Wor

ksho

p:

Info

rmin

g th

e pa

rtici

pant

s abo

ut c

ross

cut

tings

/syn

ergy

repo

rt (p

rese

ntat

ion

and

brie

f inf

orm

atio

n)

1)

Pres

entin

g an

d D

iscu

ssin

g th

e D

raft

Act

ion

Plan

2)

D

iscu

ssin

g th

e re

sults

of 5

th W

orks

hop

orga

nize

d 3)

OU

TPU

T:

The

Dra

ft N

atio

nal A

ctio

n Pl

anM

etho

d: F

acili

tatin

g M

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54

ANNEX 8: INCEPTION MEETING AGENDA

23th February 2009, Ankara

9:00 – 9:30 Registration Opening Session

9:30 – 9:40 Project Preparation Process and information on the agenda of the meeting

Ufuk KÜÇÜKAY, Acting Head of the Department of Foreign Relations and the European Union, the Ministry of Environment and Forestry

9:40 – 10:00 Issues related to the processes of capacity assessment projects and establishment of synergy among Rio Conventions, experiences of the other countries.

Dr. Katalin ZAİM, United Nations Development Program (UNDP), Manager of Environment and Sustainable Development Program

10:00 – 10:10 Speech of Deputy Undersecretary, the Ministry of Environment and Forestry Sedat KADIOĞLU, Speech of Deputy Undersecretary, the Ministry of Environment and Forestry, Deputy Head of the Project Steering Committee

10:10 – 10:30 Break

Technical Session

10:30 – 10:50 Introduction of the Project Dr. Fatma GÜNGÖR, Project Coordinator, the Department of Foreign Relations and the European Union, the Ministry of Environment and Forestry

10:50 – 11:10 Introduction to the United Nations Convention to Combat Desertification (UNCCD) and the National Action Plan on Combating Desertification Erdoğan ÖZEVREN, the Ministry of Environment and Forestry, General Directorate of Forestation and Erosion Control, Branch Directorate of Combating Desertification, National Focal Point for Combating Desertification

11:10 – 11:3 0 Introduction to the United Nations Framework Convention on Climate Change (UNFCCC) Dr. Mustafa ŞAHİN, the Ministry of Environment and Forestry, General Directorate of Environmental Management, Head of the Department of Air Management, National Focal Point for the UNFCCC

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11:30 – 11:50 Introduction to the United Nations Convention on Biological Diversity (UNCBD) and NBSAP Prof. Dr. Mustafa Kemal YALINKILIÇ, the Ministry of Environment and Forestry, General Director of Nature Conservation and National Parks, the National Focal Point for the UNCBD

11:50 – 12:30 Forming the Working Groups

The following working groups will be formed:

WG-1: Climate Change Capacity Assessment Working Group

WG-2: Biological Diversity Capacity Assessment Working Group

WG-3: Desertification Capacity Assessment Working Group

12:30 – 13:30 Lunch

13:30 – 15:30 Group Work

15:30 – 15:45 Break

General Session

15:45 – 16:30 Presentations of the Working Groups

16:30 – 17:00 Discussion

17:00 – 17:30 Closing

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ANNEX 9: THE LIST OF STAKEHOLDERS INVITED TO THE INCEPTION MEETING

GOVERNMENT INSTITUTIONS

The Ministry of Environment and Forestry1.

General Directorate of Environmental Impact Assessment and Planninga.

General Directorate of Forest and Villages Relationsb.

General Directorate of Nature Conservation and National Parks***c.

The department of Research and Development/ Central Anatolia Forestry d. Research Institute***

Department of Strategy Developmente.

General Directorate of Forestation and Erosion Control ***f.

General Directorate of Forestry***g.

Department of Training and Publication***h.

General Directorate of State Hydraulic Works***i.

General Directorate of Environmental Management***j.

The Department of Foreign Relations and EU***k.

The General Directorate of State Meteorology Affairs***l.

The Authority for the Protection of Special Areas***m.

Ministry of Agriculture and Rural Affairs2.

The Department of Foreign Relations and the European Union*a.

The general Directorate of Agricultural Researchb. Central Soil, Fertilizer and Water Resources Research Institute*/***i. Livestock and Fisheries Research Department***ii. Field Crops Research Departmentiii.

General Directorate of Agricultural Production and Developmentc.

Department of Fisheries Services***i.

General Directorate of Protection and Control***d. Mediterranean Fisheries, Research, Production and Education Institute***e.

Field Crops Central Research Institutef. */***

Aegean Agricultural Research Institute***g.

Ministry of Energy and Natural Resources3.

General Directorate of Electrical Power Resources Survey and Development a. Administration

General Directorate of Energy Affairs***b.

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Ministry of Culture and Tourism*4. General Directorate of Investment and Enterprises

SPO***5. General Directorate of Economic Sectors and Coordination

Undersecretariat of Maritime Affairs6. General Directorate of Marine Transportation

Ministry of Finance */***7. Department of Foreign Relations and the European Union

Ministry of Foreign Affairs*8. Deputy Directorate General for Energy, Water and Environmental Affairs

Undersecretariat of Treasury9. General Directorate of Foreign Economic Relations (Political Focal Point)

Turkish Patent Institute10.

Undersecretariat of Foreign Trade11. General Directorate of Agreements (Department of International Organizations)

Higher Education Board12.

The Scientific and Technological Research Council of Turkey13.

The Ministry of National Education*/***14.

Undersecretariat of Customs15. General Directorate of Customs

Ministry of Industry and Trade***16. The General Directorate of Coordination with the EU

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NON-GOVERNMENTAL ORGANIZATIONS/ INTERNATIONAL ORGANIZATIONS/ UNIVERSITIES

The Sustainable Rural and Urban Development Association1.

The Resea2. rch Association of Rural Environment and Forestry

Union of Turkish Chambers of Agriculture 3.

The Society for the Protection of Nature4.

WWF- Turkey***5.

The Foundation for the Promotion and Protection of the Environment and Cultural 6. Heritage*

Turkish Marine Environment Protection Association/TURMEPA7.

Turkish Geothermal Association*8.

Environment Foundation of Turkey9.

Technology Development Foundation of Turkey***10.

Nature Association*/***11.

Bird Research Society *12.

Underwater Research Society13.

World Energy Council- Turkish National Committee 14.

Turkish Association for the Conservation of Nature15.

Chamber of Forest Engineers ***16.

The Turkish Union of Senior Agricultural Engineers 17.

The Regional Environmental Centre18.

Turkish Foresters Association***19.

United Nations Development Program (UNDP)20.

The World Bank*21.

United Nations Industrial Development Organization (UNIDO)*22.

Nature Conservation Centre23.

Chamber of Agricultural Engineers 24.

Chamber of Environmental Engineers25.

The Turkish Foundation for Combating Soil Erosion, for Reforestation and the Protection 26. of Natural Habitats***

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Turkish Industrialists’ and Businessmen’s Association */***27.

Soil Science Society of Turkey***28.

Hacettepe University, Faculty of Science, Department of Biology 29.

Hacettepe University, Faculty of Education, Department of Biology **/***30.

Hacettepe University, the Department of Environmental Engineering **/***31.

Ankara University, Faculty of Agriculture 32.

Ankara University, Faculty of Science*33.

Ankara University, Faculty of Science and Letters */***34.

Namık Kemal University, Faculty of Agriculture***35.

Adıyaman University, Vocational High School***36.

İstanbul University, Faculty of Forestry***37.

Süleyman Demirel University, the Department of Biology***38.

Gazi University, Faculty of Science, the Department of Biology ***39.

METU, the Department of Environmental Engineering ***40.

Çukurova University, the Faculty of Agriculture, the Department of Soil Science41.

Aksaray University, the Faculty of Science and Letters, Department of Biology42.

Çankırı Kara43. tekin University, Institute of Science **/***

* The stakeholders which did not participate but which were invited to the inception meeting

** The ones that were invited to the thematic group following the Inception Meeting

***The stakeholders that have representatives in the thematic groups

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ANNEX 10: DETAILED OUTPUTS OF THE WORKING GROUPS

THE WORKING GROUP ON CLIMATE CHANGE CAPACITY ASSESSMENT

1- Participants from the below mentioned institutions contributed to this working group

The Ministry of Environment and Forestry The General Directorate of Forestry The Department of Training and Publication The General Directorate of State Hydraulic Works The General Directorate of Environmental Management The General Directorate of Environmental Impact Assessment and Planning

The Ministry of Agriculture and Rural Affairs The General Directorate of Agricultural Research The General Directorate of Agricultural Production and Development

The Ministry of Energy and Natural Resources The General Directorate of Energy Affairs The General Directorate of Electrical Power Resources Survey and Development AdministrationThe Ministry of Industry and Trade The General Directorate of Coordination with the EUThe Prime Ministry Undersecretariat of TreasuryThe United Nations Joint ProgramMETU, the Department of Environmental EngineeringThe Technology Development Foundation of Turkey

The Turkish Foundation for Combating Soil Erosion, for Reforestation and the Protection of Natural Habitats.The Nature AssociationTurkish Industrialists’ and Businessmen’s Association World Energy Council Turkish National Committee Turkish Marine Environment Protection Association- TURMEPAUnion of Turkish Chambers of Agriculture

The key stakeholders affected by the climate change as a result of the study conducted are:

Relevant professional chamber•Relevant public bodies •Forest Cooperatives, NGO •Trade unions•Farmer representatives/ representatives of chambers of agriculture •Sector representatives (implementing units/investors) •Electricity Generation Inc.•

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Prime Ministry SPO•

The Ministry of Finance•

Prime Ministry Undersecretariat of Treasury•

Donor Institutions•

Turkish Statistical Institute•

The Ministry of Environment and Forestry, the General Directorate of State •

Meteorological AffairsThe International Organizations•

Umbrella Organizations, Sectoral Associations •

It was also recommended that the stakeholders be grouped according to their properties (the ones that create problems-the ones that are affected by the problems- the one that will provide solutions to the problems) and it was also stated that the outcomes of the NCSA Stakeholder Analysis and I. National Communication Stakeholder Analysis can be benefited from.

In order to identify the groups to be affected, the groups to be affected that are stated as general headings were analyzed by their impact areas.

Energy Sector: • Greenhouse gases that are formed as a result of electricity general, greenhouse gases originating from transportation (land, sea, air), greenhouse gases that are formed as a result of heating in the buildings, energy production in industry and process-originated emission production

The Ministry of Energy and Natural Resources as the institution that determines the fuel •

to be used for the purpose of heating in buildings.

Forest: • Land degradation and carbon sinks

Forest Villagers: • It was stated that the villagers are in a sensitive position as a result of the disaster risks’ increasing and the forests being within the impact area in consequence of climate change.

Agriculture: • It was stated that the agricultural sector will be adversely affected by “drought and desertification” as a result of the effects of climate change.

Biological Diversity: • The relation between agriculture and energy was stated.

Soil: • It was identified as the cross-cutting point of the three conventions

Settlement Plan in Cities: • The Ministry of Environment and Forestry, the Ministry of Public Works and Settlement, the Ministry of Agriculture and Rural Affairs, Local Administrations, Strategical Environmental Impact Assessment implementations. Achieving coordination regarding transferring the current studies on the issue in our country to the TWGs.

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Considering that “human resources” is an important heading with regard to national capacity needs for the implementation of the protocol and the convention it was stated that the following were important:

Ensuring that the stakeholders continuously participate in the TWG Meetings.•

Placing importance to the present in-house personnel’s or the personnel’s to be recruited •in the Climate Department planned to be established under “the Ministry of Environment and Forestry” having expertise in the fields related to climate change (economy, econometrics, meteorologist…)Units should be established under departments whose task and responsibility is to •mitigate climate change and its impacts in all relevant ministries and public bodies. Raising awareness of decision makers and relevant bodies about climate change. •

Increasing intra-institutional and inter-institutional coordination capacity •

Increasing the coordination capacity among various stakeholders and ensuring that •NGOs play an active role. Raising national awareness against climate change (via education and broadcasting •tools) Drawing up charts showing the financial resources allocated for the projects already •being executed, capacity and personnel training under the departments related to three conventions

It was highlighted that identification of the cross cuttings of the three Rio Conventions was of importance and that the participants were required to address the following issues:

Soil•

Water•

Change of Land Use •

Forest•

Creating the political will for the three conventions in Turkey•

Energy•

Finance sharing•

The legal framework for each of the three conventions, •

Raising awareness regarding common issues, •

Ensuring inter-institutional data sharing, making inventories with regard to working areas •of the three conventions, making use of the infrastructure of environmental information system established within the body of MoEF for this purpose,Identifying and using “the existing best” technologies in application, •

Enhancing the “institutional capacity and infrastructure” so as to increase the •implementation efficiency of the above mentioned conventions in Turkey,

Establishing “Disaster and Risk Management” for three conventions.•

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Climate Change and Kyoto Protocol – (Post- Kyoto Protocol Process) The Institutions

And Organizations That Can Potentially Make Contributions:

The Ministry of Environment and Forestry1-

The Ministry of Health 2-

The Ministry of Transport and Communication3-

The Ministry of Agriculture and Rural Affairs 4-

The Ministry of Foreign Affairs5-

The Ministry of National Education6-

The Ministry of Energy and Natural Resources 7-

Electricity Generation Inc. -

Turkish Electricity Transmission Company-

The General Directorate of Electrical Power Resources Survey and Development -

Administration

SPO8-

Turkish Statistical Institute9-

Technology Development Foundation of Turkey10-

Turkish Cogen Association11-

United Nations (UNİDO, UNEP, UNDP, FAO…)12-

Turkish Foundation for Combating Soil Erosion for Reforestation and Conservation of 13-

Natural Habitats

The Scientific and Technological Research Council of Turkey- Marmara Research 14-

Centre

World Energy Council- Turkey Committee15-

WWF- Turkey16-

Other organizations, bodies and NGOs 17-

Academicians18-

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THE WORKING GROUP ON BIOLOGICAL DIVERSITY CAPACITY ASSESSMENT

People from the below mentioned institutions participated in this working group. 15 people came from public organizations and bodies, 12 people came from universities while 9 people came from NGOs and professional chambers:

The Ministry of Environment and Forestry General Directorate of Forestry The Department of Research and Development, Central Anatolia Forestry Research Institute General Directorate of Nature Conservation and National Parks The Department of Foreign Affairs and the EU The Authority of Specially Protected Areas The General Directorate of State Hydraulic Works The Department of Strategy Development

The Ministry of Agriculture and Rural Affairs Mediterranean Fisheries, Research, Production and Education Institute Field Crops Central Research Institute The Department of Fisheries Services The General Directorate of Agricultural Research, Livestock and Fisheries Research Department The General Directorate of Agricultural Research, Field Crops Research Department

Aegean Agricultural Research InstitutePrime Ministry Undersecretariat of Customs,Prime Ministry Undersecretariat of Foreign TradeTurkish Patent Institute, the Department of International RelationsSüleyman Demirel University, Faculty of Science and Letters, Biology DepartmentAnkara University, Faculty of ScienceAnkara University, Faculty of AgricultureGazi University, Faculty of Science, Biology DepartmentAksaray University, Faculty of Science and Letters, Biology DepartmentHacettepe University, Faculty of Science, Biology DepartmentUnited Nations Development ProgramWWF- TurkeyChamber of Forest EngineersChamber of Agricultural EngineersChamber of Environmental EngineersNature Conservation CentreUnderwater Research Society Mediterranean Seal Research GroupTurkish Foresters Association

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The Research Association of Rural Environment and Forestry

Regional Environmental Centre (REC)

5 issues were dwelled on in total. Questions, methods and answers with regard to these issues were developed:

Issue 1: Identifying the priority issues

Question 1: Select five issues that you deem to have the highest priority under the UNCBD (please add the issues you think that is missing, if there is any)

Method: Based on the articles of the convention, the participants were given a list. They were requested to write down the numbers of at least five issues that they deem to have the highest priority on the small pieces of paper. The numbers that were written down the most were identified as the priority issues.

5 priority issues:In-situ conservation 1- Sustainable use 2- Research3- Monitoring4- Data collection, storage, conservation of species 5-

Apart from these, respectively:6. Public education, identification by rehabilitation7. Access to genetic resources and benefit sharing, incentive measures and sectoral integration 8. Ex-situ conservation9. Biosafety, impact assessment and biotechnology 10. Alien species11. Information exchange, international cooperation12. Financial resources, technical and scientific cooperation

* The issues of access to technology, technology transfer and traditional knowledge were not assessed as priority issues by the participants.

Question 2: Which criteria did you take into consideration while answering the first question?

Method: The participants were requested to write down their selection criteria on small pieces of paper while identifying the priority issues in question 1.

Selection criteria for the priority issues:

Identifying the existing biological diversity (determining the species and their habitats) -

Conserving the biological elements in their natural environment-

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Conserving the existing in their natural environments-

Conserving the species under threat -

Conserving the habitats -

Arranging the access to genetic resources -

Conserving the habitats of species -

Raising awareness of the public-

Usage of technology-

Data collection/storage to demonstrate the current situation -

Biosafety in terms of human health deterioration-

Transferring the potential to the future generations -

Pay regard to the balance between conservation and use -

Forming a database for the sustainability of resources and forming conservation status - on the basis of ecosystems and species

Actions for species that immediately need to be conserved -

Transferring the past experiences of the people -

Inventory for long-term planning -

Identification of the threats -

The studies conducted by public bodies and organizations and NGOs. -

Raising awareness about biological diversity in public organizations and bodies and in - private sector

Socio-economic incentives -

Minimizing the negative effects on species-

Conservation, identification and sustainable use of genetic resources of domestic animals - (the priorities enshrined in the global strategy of animal genetic resources priority actions were used)

The realities and observations of Turkey -

Sustainability -

Benefit sharing -

Societal view-

Alien species’ causing genetic contamination-

Political decisions and policies -

Increasing the protected areas-

Rehabilitation and monitoring degraded ecosystems-

Environmental problems and national interests -

Lack of scientific studies on macroinvertebrate diversity in inland water organisms. -

Inter-institutional cooperation-

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Issue 2: Identification of Stakeholders and Roles

Method: For stakeholder analysis, the participants were handed out a comprehensive list of stakeholders that included public organizations and bodies, universities, NGOs, sectors and professional chambers and they were requested to answer the following questions. The participants marked main headings in some issues while they marked the subheadings in others. In order to be able to make a total evaluation, the general scoring was calculated by adding the scores given for the main headings and the ones given for subheadings. The headings that came to the fore were also stated. The first five stakeholder groups marked by the participants are provided for each question. Following the questions are the stakeholder groups the participants recommended to be included in the stakeholder list, their revisions and comments on the stakeholder list.

Question 3: Select at least 5, at most 10 stakeholder groups you think will be/is affected the most by the decrease in biological diversity.

1- Professional Chambers, NGOs and the People (64):group: 1. farmers, fishermen and industrialists with raw materials based on living resources (11)group:2. children (7)

group:3. people in the tourism sector (5)

2- The Ministry of Environment and Forestry Main Service Units (34)

General Directorate of Nature Conservation and National Parks (9)

3- The institutions affiliated to the Ministry of Environment and Forestry (30)

The General Directorate of Forestry (12)The Authority for the Protection of Special Areas (8)

4- The Ministry of Agriculture and Rural Affairs (22)

The General Directorate of Agricultural ResearchThe General Directorate of Protection and Control Research Institutes

5- Universities (14)

Question 4: Select at least 5, at most 10 stakeholder groups that you think causes the mitigation of biological diversity.

The General Directorate of State Hydraulic Works (20)1- Miners (19)2- People in the tourism sector (17)3- The Ministry of Culture and Tourism (The General Directorate of Investment and 4- Enterprises) (17)

The industrialists with raw materials based on living resources (10)5-

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Question 5: Name at least five, at most ten institutions/bodies and organizations that have the most significant role in the implementation of the UNCBD?

The institutions affiliated to the Ministry of Environment and Forestry (39)1- The General Directorate of Forestry (15)The Authority for the Protection of Special Areas (13)

NGOs (39)

The Main Service Units of the Ministry of Environment and Forestry (29)2- The General Directorate of Nature Conservation and National Parks (11)

The Ministry of Agriculture and Rural Affairs (22)3- The General Directorate of Agricultural Research The General Directorate of Protection and Control

Research Institutes

Universities (18)4-

Prime Ministry SPO (7)5-

Question 6: Name at least five, at most ten stakeholders that are to benefit from the results of the project the best.

Professional chambers, NGOs and people (44)1- Farmers, children, fishermen, people in the tourism sector

The institutions affiliated to the Ministry of Environment and Forestry (28)2- The General Directorate of ForestryThe Authority for the Protection of Special Areas

The Main Service Units of the Ministry of Environment and Forestry (28)

The General Directorate of Nature Conservation and National Parks

The Ministry of Agriculture and Rural Affairs (25)3-

Universities (18)4-

The Ministry of Culture and Tourism (7)5-

*Comments on the list of stakeholders:

The animal husbandry and veterinary control research institutes should be addressed separately.

For the 4th question: The non-protective approaches exhibited by the public organizations and bodies, politicians and NGOs cause the biological diversity to decrease.

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* The groups recommended to be added to the stakeholder list: Local administrations, municipalities (for 3rd and 4th questions)The Ministry of Public Works and Settlement (for 4th question)The Ministry of Industry and Trade (for fourth question)Politicians (for the 4th question)The Ministry of Energy and Natural Resources (for 4th and 6th questions)Union of breeders (for 5th question)Turkish Union of Chambers and Exchange CommoditiesTurkish Industrialists’ and Businessmen’s AssociationTrade unionsInternational OrganizationsTransportation sectorTrabzon Central Fisheries Research Institute

*Revisions in the list of stakeholders:

Demre Fisheries Institute should be Mediterranean Fisheries, Research, Production and Education Institute

Issue 3: Communication Strategy

Question 7: What kind of a method should be followed in ensuring the participation of all the stakeholders (whether they are represented in the thematic group or not) in the thematic group works?

Method: All the ideas of the participants are written below without making any selections

Communication suggestions:

Establishing an e-group-

Interactive web site-

Organizing workshops (bringing the participants together)-

Issue experts should be identified -

Ensuring the participation of representatives from The Scientific and Technological - Research Council of Turkey and Higher Education Board

Establishing committees -

Ensuring participation of representatives from the Ministry of Foreign Affairs, The - Undersecretariat of Customs and the Undersecretariat of Foreign Trade (The General Directorate Of Imports)

The group decisions should be discussed in the internet environment for 3 months and - its final version should be published in the web site.

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Issue 4: Capacity Assessment

Question 8: What are the biggest obstacles before the implementation of the Convention?

Method: The participants were given a list that included the obstacles. They were requested to write down the numbers of at maximum five obstacles they think are the most important on small pieces of paper. The obstacles that were written down the most were identified as the obstacles of importance.

Important obstacles:

Lack of political will and support 1)

Insufficient capacity to act because of institutional weakness 2)

Integration of biodiversity issues into other sectors and lack of common understanding; 3) the fact that biological diversity and loss of services provided are not understood and certified enough

lack of public education at all levels and of awareness, the weakness of laws regarding 4) enforcement

Lack of appropriate policy and laws 5)

The other important obstacles are respectively;

Lack of scientific research capacity to support all the objectives - Lack of financial, human and technical capacity - Lack of horizontal cooperation among communities of interest - Population pressure- Lack of knowledge and implementation based on ecosystem in management - Natural disasters and environmental alteration - People’s limited participation in the communities of interest and poverty - Lack of experience and technology transfer, lack of accessible information, lack of - synergy at national and international level The local community’s lack of capacity, unsustainable consumption and production - models;Lack of benefit sharing - Lack of precautionary measures; the fact that the current scientific and traditional - knowledge is not used adequately

* The following obstacles were not considered important by the participants

These are;Lack of commitment of the academic circle - Lack of effective participation of responsible partners- Lack of economic incentive measures - Trad- itional information loss

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Question 9: What are the most important national capacity needs for the implementation of the Convention?

Method: The participants were given a list of capacity needs and they were asked to write down at maximum 5 capacity needs that they think are the most important on small pieces of paper. The capacity needs that were written down the most were identified as important capacity needs.

The most important capacity needs;

Personnel quality1)

Effective use of financial resource2)

Enforcement of the legislation3)

Implementation of the legislation 4)

The capacity needs below are adopted as the needed issues that are of fifth-degree 5) importance

These are;

Personnel training-

Continuity in personnel employment-

Financial resource-

Communication and coordination (in institutional sense) -

Question 10: What are the documents that will contribute to the relevant current situation assessment related to capacity needs with regard to Biological Diversity (please indicate where it will be obtained from)

Method: The participants were asked to write down one of the present documents related to the most important capacity needs on small pieces of paper and to indicate where this resource can be obtained from (no priority order was made with regard to the documents)

Documents:

Local maps and documents related to biological diversity -

Gene bank material information-

The UNDP Protected Areas Capacity Needs Score Card Implementation carried out for - the project “Enhancing the Forest Protected Area Management”

SPO and UNDP’s “ The Project of Integration of Sustainable Development into Sectors” - technical working group reports

National Forestry Program -

The sectoral assessment reports prepared by FAO and the World Bank with regard to Turkey

Forest Management Plans-

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The documents on “Important Plant Areas” project of the WWF- Turkey, documents on - “Conservation Of Plants” project and documents on “Bulbous Plants” project

In the World Intellectual Property Organization, Genetic Resources Traditional - Knowledge And Folklore and The Intergovernmental Committee studies, genetic resources and traditional knowledge are addressed under the Convention on Biodiversity. Documents on this issue can be accessed from the internet site www.wipo.int

Scientific Journals (Turkish Journal of Botany, Journal of Herb Systematics Botany)-

Desertification Action Plan (the web site of the Ministry of Environment and Forestry) -

The documents of governorates about the city (web sites) -

Thesis that can be obtained from the Higher Education Board -

Project Reports on Biological Diversity prepared in the Scientific Research Centre of - Hacettepe University

The research projects of The Scientific and Technological Research Council of Turkey - and the universities

Data from the NGOs -

Agricultural Council-

Scientific and Technological Research Council of Turkey Vision 2023 document-

Agricultural Research Master Plan -

World Animal Genetic Resources Situation Report (FAO 2007)-

“Interlaken Declaration” on animal genetic resources-

The National Report of Animal Genetic Resources -

Animal Genetic Resources National Action Plan (at the preparation stage) -

Congress and Symposium Booklets -

Environmental Impact Assessment studies -

Management Plans-

Scientific Journals-

Management plans of the protected areas ( the General Directorate of Conservation of - Nature and National Parks, the Department of National Parks and the Authority for the Protection of Special Areas)

Environmental legislation-

Booklets of National Biology Congress -

Booklets of the Ecology Congress -

The journals and reports of the Scientific and Technological Research Council of - Turkey

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Booklets of Forestry Congresses - Publications of research institutes of public bodies - The Biological Diversity Inventory studies conducted by the Authority for the Protection - of Special AreasThe National Plan on In-situ Conservation of Plant Genetic Diversity- Forestry Sector Review (World Bank)- Global Overlapping Program- Internalizing the goods and services provided by the forests (World Bank Document) - Publication of the General Directorate of Forestry on “Forest Management criteria and - indicators” The sectoral analysis reports of FAO - Department of Map and Photogrammetry of the General Directorate of Forestry - General Zoogeography and Turkey’s Zoogeography ( the book of Prof. Dr. Ali - Demirsoy)The studies on Turkey’s wetlands, steppes, forests and agricultural lands through the - World Bank

Issue 5: Synergy

Question 11: What is the benefit of achieving synergy among the Rio Conventions for our country?

Method: All the ideas of the participants are written below without making any selection.

The benefits of achieving synergy for Turkey:Gathering information- Pre- venting resource waste Determining the correct policy - The historical museum of national nature - Sustainable conservation and preservation - Putting the results into practice - Developing common awareness - Legislation change- Ideal country (in terms of prestige) - Cause-effect relation- Defining the institutional responsibilities - Accurate resource management - Language and action unity in nature conservation - Inter-institutional division of labour - Inter-institutional harmony

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THE WORKING GROUP ON LAND DEGRADATION/DESERTIFICATION

CAPACITY ASSESSMENT

Participants from the following institutions contributed to this working group. 31 people

participated in total; 23 people came from public bodies and organizations, 1 person from

İstanbul, Ankara, Trakya, Namık Kemal ve Çukurova Universities each, 1 person from The

Turkish Foundation for Combating Soil Erosion, for Reforestation and the Protection of Natural

Habitats, the Sustainable Rural and Urban Development Association, and the Soil Science

Society of Turkey each.

The Ministry of Environment and Forestry

General Directorate of State Meteorological Affairs

General Directorate of Forestry

General Directorate of Forestation and Erosion Control

General Directorate of State Hydraulic Works

The Department of Foreign Relations and the EU

The Ministry of Agriculture and Rural Affairs

General Directorate of Agricultural Production and Development

The General Directorate of Protection and Control

Prime Ministry SPO

Namık Kemal University, Faculty of Agriculture, The Department of Soil Science

Adıyaman University Vocational High School

Istanbul University, Faculty of Forestry

Ankara University, Faculty of Agriculture

Union of Turkish Chambers of Agriculture

Chamber of Agricultural Engineers

The Turkish Foundation for Combating Soil Erosion, for Reforestation and the Protection of

Natural Habitats

The Soil Science Society of Turkey

The Sustainable Rural and Urban Development Association

In the above mentioned meeting, the questions written below, which were prepared by the

PMU was orally answered by the participants and common results were reached.

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Issue: Identification of the Stakeholder and Roles

Could you identify the key stakeholders that are affected by land degradation and 1- desertification?

Agriculture and Forest Peasants -

Village Development cooperatives -

Local Administrations (municipalities, village legal entities, governorates and boards) -

End users -

Agricultural industry producers-

Public bodies and organizations-

What are the bodies/institutions and organizations involved in application in the area of 2- land degradation/desertification?

The Ministry of Environment and Forestry-

The Ministry- of Agriculture and Rural Affairs

The Ministry of Energy and Natural Resources -

The Ministry of Public Works and Settlement-

The Ministry of Industry and Trade-

The Ministry of Health -

The Ministry of Culture and Tourism-

The Ministry of Interior-

The Ministry of Foreign Affairs-

The Ministry of National Education-

SPO-

Boards for Soil Conservation -

NGOs-

The Scientific and Technological Research Council of Turkey and universities -

Private sector-

The Ministry of - National Defence

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Issue: Communication Strategy

What kind of a method should be followed in participation of all the stakeholders 1- (whether they are represented in the thematic group or not) in the works of thematic groups?

Communication via web -

Holding meetings in which all the stakeholders participate -

Thematic expert achieving direct communication -

Preparing broad-based questionnaires -

Which stakeholders should participate at which stage of the project? 2-

Stage: Thematic works1.

All the stakeholders-

Stage: Preparation of synergy reports2.

The Ministry of Environment and Forestry -

Ministry of Agriculture and Village Affairs-

Climate Change National Coordination Unit -

Stage: Preparation of Activity Reports3.

National Coordination Unit-

Issue: Capacity Assessment

What are the constraints in the implementation of the project? 1-

Financial constraints-

Political constraints-

Lack of data-

Education and awareness -

Institutional and legal constraints-

Lack of communication-

Lack of coordination-

Ownership-

What are the national capacity needs for the implementation of the convention? Could 2- you identify the capacity needs on individual, institutional and systemic scale?

IndividualA.

Specialization and sustainability -

Education and awareness-

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InstitutionalB.

Establishment of unit for capacity-building-

Establishing upper coordination unit -

SystemicC.

Establishing the legal infrastructure -

Minimizing the institutional overlaps -

Establishing a common data bank -

3. What are the present and possible financial resources for activities carried out for the purpose of implementing the project?

A. National Resources

Public Budget-

Investment Budget-

Incentives -

Local sponsors-

The Scientific and Technological Research Council of Turkey-

Pricing-

Funds-

B. International Resources

- GEF

- The European Union

- The World Bank

- Japan International Cooperation Agency

- IFAD

- and others

4- What are the potential experts and fields of expertise that will make contributions under land degradation/desertification?

- Soil

- Forest

- Sociology

- Meteorology

- Geology

- Geographical information system expert

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- Geography

- Hydrology

- City Planner

- Environmental Engineer

- Rural Development

- Veterinary

- Agriculture

- Biologist

- Zoologist

- Economy

- Policy

Synergy Questions

1- Why is there a need for synergy among the Rio Conventions?

- Achieving coordination as common interaction areas increase

- Management of externalities

2- What are the common/cross cuttings among the Rio Conventions?

Land Use-

Land Use change-

Establishing an Antroscape approach and making integrated sustainable watershed - management plans to be drawn for the purpose of solving forestry problems

Education and awareness-

ANNEX 11: REVIZED PROJECT WORK PLAN NATIONAL CAPACITY SELF ASSESSMENT PROJECT OF TURKEY UNDER RIO CONVENTIONS (NCSA)

REVISED PROJECT WORK PLAN

BudgetCode

ACTIVITIES

BUDGET ($) TIME TABLE

2008 2009 2010GEF MOEF TOTAL 2008 2009 2010 Renewal

PLANNED REMAINDER (real) (a+b) Nov. Dec. Jan. Febr. March April May June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. March April May

(a) (b)Output 1: Structuring the project and initiating it officially

1101, 1204, 1301Establishment of the Project Management Unit (Project Coordinator and Members of the Project Management Unit)

6.500 78.000 13.000 0 0 97.500 97.500

1102 Recruitment of the Project Assistant (Full time) 0 15.680 2.810 18.490 2.510 0 21.000

Establishment of Project Steering Committee 0 0 0 0 0 0 0

1. Steering Committee Meeting 0 0 0 0 0 0 0

Establishment of Thematic Working Groups 0 0 0 0 0 0 0

3201 Project Inception Meeting 0 7.350 0 7.350 0 0 7.350



1601 Travel expenses (Project team) 0 5.000 0 5.000 0 0 5.0004101 Office equipments 0 1.500 500 2.000 0 0 2.000

4201, 4202 Computer and Office Equipment 1.000 2.000 1.000 0 0 4.000 4.0004301 Office 450 4.800 950 0 0 6.200 6.200

5301 Communication100 1.200 200 1.500 0 0 1.500500 2.500 1.000 0 0 4.000 4.000

Output 1 Sub total 8.550 118.030 19.460 34.340 2.510 111.700 148.550Output 2: Assessment for the Thematic areas of Biological Diversity, Climate Change and Degradation/Desertification

2201 Thematic Asssessment for Biological Diversity 0 15.000 0 15.000 0 0 15.0002201 Biological Diversity Thematic Working Group Meetings (3 Meetings) 0 7.500 0 7.500 0 0 7.5002201 Issuing and Examining Biological Diversity Thematic Report 0 2.000 0 2.000 0 0 2.0002202 Thematic Assesment for Climate Change 0 15.000 0 15.000 0 0 15.0002202 Thematic Working Group Meetings for Climate Change (3 Meetings) 0 7.500 0 7.500 0 0 7.5002202 Issuing and Examining the Climate Change Thematic Report 0 2.000 0 2.000 0 0 2.0002203 Thematic Assessment for Land Degradation/Desertification 0 15.000 0 15.000 0 0 15.0002203 Land Degradation/Desertification Thematic Working Group Meetings (3 Meetings) 0 7.500 0 7.500 0 0 7.5002203 Issuing and examining the Land Degradation/Desertification Thematic Report 0 2.000 0 2.000 0 0 2.000

2303Designing and preparing the awareness raising material that coversconventions and project outputs (including surveys, negotiations and translations)

0 0 10.000 10.000 0 10.0000 0 2.000 0 0 2.000 2.000

4102 Obtaining the books related to the project 0 2.000 0 2.000 0 0 2.000Output 2 Sub-total 0 75.500 12.000 85.500 0 2000 87.500Output 3: Cross Cuttings/Synergy between the conventions

2301 Synergy Analysis 0 10.000 0 10.000 0 0 10.0002301 Synergy Workshop (1 day, 3 working groups+PYB, 60 people) 0 5.100 0 5.100 0 0 5.1002301 Issuing and Examining the Synergy Report 0 2.000 0 2.000 0 0 2.000

Output 3 Sub-total 0 17.100 0 17.100 0 0 17.100Output 4: Developing the Action Plan and preparing the Final Report

2302

Preparing the Draft Action Plan by gathering the results of Thematic assess-ment and synery study and the related information

0 0 15.000 15.000 0 0 15.000Action Plan Workshop (2 days) Preparation of Action Plan incl. WS Preparing the NCSA Final Report 0 0 0 0 0 0 0

3301 National Meeting - policy breifings 0 0 2.000 2.000 0 0 2.0003302 Meeting to Launch the Final Action Plan and NCSA Final Report (1 day) 0 7.800 7.800 0 0 7.8003303 Releasing the results of the Action Plan (promotion to the media) 0 0 4.000 4.000 0 0 4.0005202 Translating the Final Report 0 0 3.250 3.250 0 0 3.2505201 Issuing the Final Report 0 0 7.000 7.000 0 0 7.0005501 Auditing the project accounts 0 0 3.000 3.000 0 0 3.0005203 Developing a web site 0 3.000 0 3.000 0 0 3.0001203 Technical assistance 0 0 15.000 15.000 0 0 15.000

Output 4 Sub-total 0 3.000 57.050 60.050 0 0 60.050GROSS TOTAL 8.550 213.630 88.510 196.990 2.510 113.700 313.200

The related calculations with regard to in-kind contribution made by the Ministry of Environment and Forestry cover the period starting from the commencement date of the project until 1st March 2010. While the calculations were made, the exchange rate of dollar in November 2008, when the WP was revised, was taken into account.

gef UNEP

RİO SÖZLEŞMELERİ KAPSAMINDA TÜRKİYE’NİN ULUSALKAPASİTESİNİN DEĞERLENDİRİLMESİ PROJESİ

BAŞLAMA RAPORU

Ankara, 2010