Imprests. & impreset authority

Waht is impreset sum of money placed by the Treasury to the department, or an individual public officer, to be utilized for making authorized payments during the financial year for which it is issued

types of impresets mainly there are two kinds of impresets Main impresets Sub impresetsMain impresets It is the amount credited to department official account for their annual expenditure

This amount shod be settled to the treasury either Cash or Expenditure Responsible person for settlement is accounting officer Settlement date is 31 DecemberSub impresetSubjects to the provisions below, an Accounting Officer may issue a part of his own Impresets to any of his subordinates. Sub impresets may Petty Cash Sub-Impresets ad hoc Sub-Impresets continuous Sub-ImpresetsPetty Cash Sub-Impresets given for petty cash perpose one expenditure should not exceeds RS 1000 maximum amount of impresets RS 7500 should be given under supervision of staff officer

ad hoc Sub-Impresets

given for special purpose should be given under supervision of staff officer

maximum amount of impresets RS 20,000

as far as possible amount shod be settled either Cash or Expenditure

continuous Sub-Impresets Given to sub office to meet their expenditure Should take trusurey approval

Impresets requisition form

Shows the total requirment of money should recive from the treasury to carry out department annual expenditure The format as follows

ABC department impresets requisition form for the year 2014

Sub noDescriptionAmont total

01

02

03

04

05 Annual estimate provision CF FA a) Adminitrtive servise 800 450 b) Economic servise 480 250 1280 700

ADDProvision for advance account

a) Maximum debit limit of commercial advance A b) Maximum debit limit of Comrecial advance B c) Maximum debit limit of government office advance provision from other department RFAc) Department of agriculture 50 d) Department of Publication 25

Liability expected to set off next year

a) repayment of deposit 75b) other liability 15 DeductionsCross entries a) form salaries WXOP (600x6.5%) b) Retention of contract(480+250)x50% x10% provision from other department CF FA-G

Economic service 100 200 Annual limit of impresets

less- cash revenue generated by the department

Disposal of old material Disposal of VehiclesReceiving Deposit Annual impresses receivable from the treasure

.. ..Date signature of the accounting officer

1980

300120240660

75

90

3936.5

300

552525

2730

(375.5)

2354.5

105

2249.5

According to above format folloving taking into accont when prareation of Impresets requisition form

Annual estimate provision advance account limit provision from other department Liability expected to set off next year Cross entris cash revenue generated by the department provision from other department

Annual estimate provision

Under this the department only can request the expenditure those fundedby

I. consolidate fundII. forigen aidsIII. reimbursable forigen aids

advance account limit

a) Maximum debit limit of commercial advance b) Maximum debit limit of storos advance c) Maximum debit limit of special advance

provision from other department

When the time the expenditure allocating department and paying department differ,the paying department only can request impreset

Liability expected to set off next year

c) repayment of deposit d) retention deposit of contract e) oter liability Cross entris

form salaries Widows & Orphans Pensions (w & o.p) House rent Loan instalment Loan interest Surcharges (FR 119) Stamp fees

from other payments ( eg contract payments) Surcharges Penalties Fees

Example 01

You are the accountant in ABC department & the department head asked you to prpare department impresets requisition form for the year 2012

following information are givena) Annual (year 2012) estimate provision

Recurrent capitalAdministrative servise920 mn1040 mnEconomic servise 3060 mn

b) Brek up of the Economic servise expenditure as follows Capital Consolidated fund830 mnForigen aid loan 500 mnForigen aid grant 130 mnCounterpart Funds560 mnReimbursable forigen aids1040 mn3060 mnc) Cross entry payments 140 mnd) Following limits are emposed for govrment offcer advance account Maximum debit limt 120 mn Minimum collcting 30 mn Maximum dfebit balance limit 80 mne) RS 50 mn have been allocated for XYZ department for economic service programme & it funded as follows Direct forigen aids 10mn Reimbercable forigen aids 40 mnf) Following liabilities expected to settled next year Deposit payments 20 mn Rettantion money 30 mng) RS 80 mn warth of project have been asinged by the ministry of economc developmenth) Expected revenue other collection of the department 35 mn

Example 02 You are the accountant in delopement department & the department head asked you to prpare department impresets requisition form for the year 2012a) Annual (year 2012) estimate provision to delopement department as foollws

CF FA_L RFAAdministrative servise 140mn 280mn 300mnEconomic servise 310mn 600mn 120mn

b) Clasificatio of above consolidated funded RS 140mn in administrative servise as follows For personal salaries 100mn For other recurrent expenditure 40mn

In this department 30% employee are staff level c) It is expeted to retain 10% on contrition activities under the economic servise activities

d) The department provide RS 80mn to southern province for southern province development projects

e)

f) Casification of government advance accont as follows Commercial advance government officers advanceMaimum debit 140 80 Minimum credit 20 10Maximum debit balance 120 70Maximum credit balance 10 --

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