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OracleFinancials CloudGetting Started with YourImplementation

Release 9

Oracle® Financials Cloud Getting Started with Your Implementation

Part Number E53190-01

Copyright © 2011-2014, Oracle and/or its affiliates. All rights reserved.

Authors: Mary Kalway, Kathryn Wohnoutka, Reshma Shaik

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Oracle Financials CloudGetting Started with Your Implementation

Contents

Preface i

1 Introducing Oracle Financials Cloud 1Introduction to Implementing Oracle Financials Cloud: Overview ............................................................................... 1

Oracle Financials Cloud: Overview ............................................................................................................................ 1

Working with Your System Integrator: Overview ........................................................................................................ 5

2 Getting Started with Oracle Cloud 6Purchasing and Activating Oracle Cloud Application Services: Highlights .................................................................. 6

Implementing Financials Security: Overview .............................................................................................................. 7

General Ledger Security: Explained ........................................................................................................................ 10

Payables Security: Explained .................................................................................................................................. 10

Other Financials Security Considerations: Explained ................................................................................................ 11

Oracle Cloud Application Services Security: Explained ............................................................................................ 11

Signing in and Accessing Setup Tasks: Procedure ................................................................................................. 13

Define Implementation Users Tasks: Points to Consider ......................................................................................... 13

Preparing the IT Security Manager Role: Procedure ................................................................................................ 15

Creating Implementation Users: Procedure ............................................................................................................. 16

Creating Data Roles for Implementation Users: Procedure ...................................................................................... 18


3 Implementing Oracle Financials Cloud 22Manage Application Implementation: Overview ....................................................................................................... 22

Getting Started with an Implementation: Overview .................................................................................................. 23

Define Financials Configuration for Rapid Implementation: Overview ........................................................................ 25

Creating an Oracle Fusion Financials Rapid Implementation Project: Worked Example ............................................ 26

Set Up Geographies ............................................................................................................................................... 27

Implementing Enterprise Structures: Procedure ....................................................................................................... 31

Implementing General Ledger: Procedure ............................................................................................................... 34

Implementing Cash Management: Procedure .......................................................................................................... 40

Implementing Tax: Procedure ................................................................................................................................. 40

Implementing Payables and Payments: Procedure .................................................................................................. 43

Implementing Assets: Procedure ............................................................................................................................. 46

Implementing Expenses: Procedure ........................................................................................................................ 48

Implementing Receivables and Payments: Procedure ............................................................................................. 49

Intercompany Balancing Rules: Explained ............................................................................................................... 53

Intercompany Balancing Rules: Examples ............................................................................................................... 54

4 Defining Financial Data Security 60Define General Ledger Security: Explained .............................................................................................................. 60

Data Access Set Security: Overview ....................................................................................................................... 61

Data Access Set Security: Examples ...................................................................................................................... 62

Segment Value Security: Examples ......................................................................................................................... 63

Enabling Security on a Chart of Accounts: Example ............................................................................................... 64

5 Configuring Financial Reporting 67Financial Reporting Center: How It Works .............................................................................................................. 67

Define Financial Reporting Center ........................................................................................................................... 68

Configure Smart View Client for Users .................................................................................................................... 71

Configure Financial Reporting Studio Client for Users ............................................................................................. 74

Define Essbase Database Connections in Workspace ............................................................................................ 75

Create Financial Statements: Explained .................................................................................................................. 77


6 Uploading Data for Oracle Financials Cloud 95Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: Explained .......................... 95

Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: How They Are Processed ... 98

Create Hierarchies in a Spreadsheet: Example ..................................................................................................... 107

GL Cross-Validation Rules: Overview .................................................................................................................... 108

Creating a Cross-Validation Rule: Example ........................................................................................................... 109

Cash Management Rapid Implementation: Overview ............................................................................................. 110

Tax Configuration Workbook: Explained ................................................................................................................ 111

Creating Tax Setup Using the Tax Configuration Workbook: Worked Example ...................................................... 112

Budget Uploads .................................................................................................................................................... 113

7 Introduction to External Data Integration 120Integration with Financial External Systems: Points to Consider ............................................................................ 120


Preface

i

PrefaceThis Preface introduces information sources available to help you use Oracle Applications.

Oracle Applications HelpUse the help icon to access Oracle Applications Help in the application.

Note

If you don't see any help icons on your page, click the Show Help button in the global area. Not all pages havehelp icons.

You can also access Oracle Applications Help at https://fusionhelp.oracle.com/.

Oracle Applications GuidesTo find other guides for Oracle Applications, go to:

• Oracle Applications Help, and select Documentation Library from the Navigator menu.

• Oracle Help Center at http://docs.oracle.com/

Other Information Sources

My Oracle SupportOracle customers have access to electronic support through My Oracle Support. For information, visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=info or visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=trs if youare hearing impaired.

Oracle Enterprise Repository for Oracle Fusion ApplicationsOracle Enterprise Repository for Oracle Fusion Applications (http://fusionappsoer.oracle.com) provides details on assets (suchas services, integration tables, and composites) to help you manage the lifecycle of your software.

Documentation AccessibilityFor information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.

Comments and SuggestionsPlease give us feedback about Oracle Applications Help and guides! - Send e-mail to:[email protected]. - Click your user name in the global area of Oracle Applications Help,and select Send Feedback to Oracle.

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Chapter 1Introducing Oracle Financials Cloud

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1 Introducing Oracle Financials Cloud

Introduction to Implementing Oracle FinancialsCloud: OverviewThis document provides a high level introduction to Oracle Financials Cloud.

NoteThis guide covers the basic requirements used to create an implementation project. The tasks presented in thisdocument are intended for a quick introduction or pilot implementation. This document does not include all set upand security tasks that are appropriate for a complete implementation.

The rapid implementation setups for Financials include implementing:

• Users• Enterprise Structures• Bank, Branches, and Bank Accounts• Tax• Ledgers• Business Units• Financial Reporting• Payables and Payments• Assets• Expense Reporting• Receivables and Payments

NoteReferences to related help accompany each of the steps. The help and additional information is available from:

• Oracle Financials Cloud Implementing Financials guide.

• Oracle Cloud Learning Center.

• Oracle Fusion Applications Help embedded in the applications.

Oracle Financials Cloud: OverviewOracle Financials Cloud delivers a complete solution that includes:

• General Ledger



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• Payables

• Receivables

• Payments

• Cash Management

• Tax

• Expenses

• Assets

Use these applications with their integrated social networking tools, business intelligence, compliance reporting, and mobiledata access to facilitate:

• Financial accounting

• Transaction processing

• Payment delivery

• Cash reconciliation

• Employee expense processing

• Asset management



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Access data through pages that contain:

• Navigation tools in the global area at the top of the page.

• Task and search panes in the regional area on the left side of the page.



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• Analytics and tools panes in the contextual area at the right side of the page.

• A transactions area where most work is done, in the center of the page.

From the pages within the applications, access:

• Embedded analytics that enable actionable insight by providing access to information or data that helps completea transaction or analysis data.

• Interactive dashboards that provide:

◦ Information summaries providing a high level overview.



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◦ Information monitoring and drill down capability.

◦ Transaction information that is central to one or more business processes.

◦ Business intelligence content that is complementary to one or more business processes.

NoteThe main page within Oracle Financials Cloud is the Oracle Fusion Home, which is a collection ofdashboards. and opens by default to the Welcome dashboard. The other dashboards appear as tabsacross the top of the page.

• Real-time reporting that allows:

◦ Viewing relevant reports and analytics for each individual work area.

◦ Exploring predefined analyses.

◦ Creating and editing of analyses from the Reports and Analytics pane or work area.

◦ Optionally, access to the Oracle Business Intelligence (BI) Enterprise Edition through the Reports andAnalytics pane. New objects and changes to existing objects that you make in Oracle BI Enterprise Edition arereflected and available from Oracle Financials Cloud.

◦ Viewing and running financial reports from the Financial Reporting Center which is a single point of entry forgeneral ledger financial reporting functions. The Financial Reporting Center includes:

• Tools to create and format financial report including Financial Reporting Studio and Workspace.

• Live and interactive financial reports with multiple output options including HTML, PDF, Excel, or Excel inQuery Ready mode using Smart View Enabled formats.

• Drill down to underlying journals and subledger transactions with the Account Inspector.

• Multiple reporting methods for ad-hoc analysis, efficient monitoring, and tracking of key account balances inreal-time with the Account Monitor.

Working with Your System Integrator: OverviewAfter you determine the applications that you want to implement, complete any steps that you determined are needed foryour implementation plan in Oracle Fusion Global Human Resources first to ensure that dependencies with the Oracle FusionFinancials are met.

If needed, see: Oracle Cloud Getting Started with Oracle HCM Cloud

Your system integrator uses his or her implementation expertise to help you with a smooth transition to the Oracle FinancialsCloud. They also use the Rapid Start procedures to help you achieve a successful implementation in the shortest timepossible.


Chapter 2Getting Started with Oracle Cloud

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2 Getting Started with Oracle Cloud

Purchasing and Activating Oracle Cloud ApplicationServices: HighlightsPurchase and activate Oracle Cloud Application Services from the Oracle Cloud web site, https://cloud.oracle.com.

The whole process involves:

• Requesting and activating trial subscriptions.

• Purchasing and activating your services.

• Verifying that the services are activated, monitoring the services, and performing other administrative tasks.

Purchasing and activating any Oracle Cloud service is described in the Oracle Cloud Getting Started with Oracle Clouddocument. All of the following references in this section point to that document.

NoteNot everything in that document is relevant to Oracle Cloud Application Services, for example details about OracleJava Cloud Service and Oracle Database Cloud Service.

Terminology and User Roles• Before you proceed, you should understand terms that are used in documentation about Oracle Cloud.

See: Oracle Cloud Terminology

• You should also be familiar with roles for users of the Oracle Cloud web site or of the actual service.

See: Oracle Cloud User Roles and Privileges

Requesting and Activating Trial Subscriptions• Oracle Cloud Application Services are available through free trial subscriptions. After you request trial subscriptions,

you activate, monitor, and manage the services for use before purchase.

See: Overview of Getting a Trial Subscription

Purchasing and Activating Services• Your buyer or an Oracle sales representative orders a cloud service and specifies information about the account

administrator during the ordering process.

See: Ordering an Oracle Cloud Service

• The account administrator receives an e-mail with a link to activate the service. As part of activation, the accountadministrator provides information about the administrator who performs the functions of both the serviceadministrator and the identity domain administrator.

See: Activating Your Order for an Oracle Cloud Service



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Next Steps• The administrator who was identified during the activation process:

◦ Verifies that the service is activated.

See: Verifying a Service Is Up and Running

◦ Manages and monitors the service.

See: Using My Account to Activate and Monitor Oracle Cloud Services

See: Using My Services to Monitor and Administer Oracle Cloud Services

◦ Optionally creates initial administrator and implementation users before enterprise structures setup.

See: Define Implementation Users Tasks: Points to Consider

• Alternatively, the administrator sets up enterprise structures and then creates service users, includingfunctional implementors.

• Functional implementors perform configuration and setup steps.

• Developers can add custom features and extend the application.

Implementing Financials Security: OverviewIn Oracle Fusion Applications, roles provide access to functions and data. The roles assigned to a user determine what theuser can see and do. Access is not granted to users directly.

Oracle Financials Clouds predefines common job roles such as Accounts Payable Manager and General AccountingManager. You can use these roles, modify them, or create new job roles as needed. A user can be assigned more than onerole, so don't define a role that includes all the accesses needed for every user.

Users and Roles



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The following table is an example of key job responsibilities and roles that are assigned in Oracle Fusion Financials to providethe necessary system capabilities.

Key Duties Roles Assigned

Chief financial officer duties including:

• Monitors financial performance.

• Provides financial results to outside stake holders

• Analyses variances across the enterprise

• General Accounting Manager - All Access

• Line Manager

Controller duties including:

• Provides status of financial condition byinterpreting, and reporting financial data

• Achieves budget objectives

• Prepares special reports by analyzing andsummarizing information and trends

• General Accounting Manager

• Tax Manager

• Cash Manager

• Line Manager

• Manages the general accounting functionsincluding:

◦ Journal entry review and approval

◦ Reconciliation

◦ Account balance analysis

◦ Financial reporting

• Manages billing and collections

• Maintains setup and reference data on an ongoingbasis


• Financial Application Administrator

• Line Manager

• Oversees accounts payable operations and isresponsible for:

◦ Creating payments

◦ Managing override exceptions

◦ Monitoring and analyzing accounts payablebalances

• Accounts Payable Manager

• Asset Accounting Manager

• Cash Manager


• Line Manager



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Key Duties Roles Assigned

◦ Submitting tax and withholding reports tomeet regulatory requirements

◦ Ensuring that company payment policies arefollowed

• Monitors and manages assets

• Manages payroll

• Reconciles bank statements

• Maintains setup and reference data on an ongoingbasis

Financial reporting

Financial Analyst - Read Only

• General accounting

• Journal entries

• General Accountant

• Asset Accountant

• Processes inbound invoices

• Matches invoices to purchase orders and receipts

Accounts Payable Specialist

• Configures the Oracle Fusion Applications system

• Configures and performs ongoing maintenance oftheir system security

• Integrates existing systems

• System Administrator

• IT Security Manager


• Procurement Application Administrator

Responsible for profit and loss in their respectivebusinesses

Financial Analyst - Read Only: Access further restrictedto their respective business areas using data accesssecurity based on the chart of accounts structure

Performs initial implementation

• Application Implementation Manager

• Application Implementation Consultant

Creating Users and Assigning Roles

• Create and sync your user accounts with their employee records by running the Run User and RolesSynchronization Process task.



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• Proceed to assign the appropriate roles to users.

• Use role provisioning rules to automatically assign commonly used roles such as Employee and Line Manager.

• Manually assign roles that are assigned to a limited number of users.

NoteFor a listing of all predefined job roles in Oracle Fusion Financials and their intended purposes, please refer to theSecurity Reference Manual.

General Ledger Security: ExplainedOracle Fusion General Ledger includes the following predefined roles:



• Financial Analyst

For each of these predefined roles, the included duties grant access to application functions and data that correspondsto their responsibilities. For example, the General Accounting Manager role grants comprehensive access to all generalledger functions to both the Chief Financial Officer and the Controller.

General Ledger uses data roles to provide access to specific ledgers. Access is granted for individual ledgers or for a set ofledgers. You decide whether each role provides read-only access or read and write access. For example, grant the ability tocreate journal entries and modify existing journal entries or the ability to only view journals.

General Ledger automatically creates the data roles that provide single ledger access. You then manually set up theconsolidated accesses to other ledgers.

Payables Security: ExplainedIn Oracle Fusion Payables you secure access to invoices and payments by business unit. You can access invoices andpayments for viewing or processing only in the business units to which you have permission. The permission must beexplicitly granted to each user using data roles.

Payables is integrated to the document repository for processing scanned invoices. Edit access to the document repository isgranted to the following predefined roles:

• Accounts Payable Manager

• Accounts Payable Specialist

• Accounts Payable Supervisor

The following predefined roles have view-only access to the document repository:


• Cost Accountant

• Project Accountant



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Other Financials Security Considerations: ExplainedCommon functionality that is not job specific, such as creating expense reports and purchase requisitions, are granted toabstract roles like Employee, Line Manager, and Purchase Requestor.

Oracle Financials Cloud includes the following roles that are designed for initial implementation and the ongoing managementof setup and reference data:

• Application Implementation Manager: Used to manage implementation projects and assign implementationtasks.

• Application Implementation Consultant: Used to access all setup tasks.

NoteFor ongoing management of setup and reference data, the Financial Application Administrator, a predefinedadministrator role, provides access to all financial setup tasks.

Segregation of Duties Considerations

Segregation of duties (SOD) separates activities such as approving, recording, processing, and reconciling results so you canmore easily prevent or detect unintentional errors and willful fraud.

Oracle Financials Cloud includes roles that have been defined with a knowledge of a set of SOD policies that are included inthe Oracle Cloud Access Controls Governor product. The job roles are based on those commonly defined in business andthe duty definitions are defined using the Oracle Cloud SOD policies.

For example, the privilege Create Payments is incompatible with the privilege Approve Invoice. The predefined AccountsPayable Manager role has the privileges of Force Approve Invoices and Create Payments.

When you assess and balance the cost of duty segregation against reduction of risk, you may determine that the AccountsPayable Manager role is not allowed to perform force approve invoices and remove this privilege.

Data Security Considerations

• Use data security to restrict access to journal entries and balances based on certain values in the chart of accounts,such as specific companies and cost center values, to individual roles.

• Control data security to protect your organization as it grows and hires additional staff members, each responsiblefor only a portion of the business activities.

For more information, see:

• Oracle Enterprise Repository

• Oracle Fusion Applications Financials Security Reference Manual

Oracle Cloud Application Services Security: ExplainedSecurity in Oracle Cloud Application Services is the same as for any other kind of Oracle Fusion Applications deployment.However, the experience of getting started and managing initial users is slightly different.

Aspects of security that are specific to Oracle Cloud Application Services involve the following:

• Initial environment and sign in



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• Initial user administration

• Infrastructure

Aspects of security that are equivalent for any type of deployment involve the following:

• Ongoing user administration

• Managing roles and security policies

Initial Environment and Sign InOracle provides your account administrator with a link to activate and access the service. Oracle creates one initial user foryou. Sign in as the initial user to create other users, including the service administrator, the identity domain administrator, andusers who must perform implementation tasks.

Initial User AdministrationIf your enterprise requires additional implementation users for security administration before setting up enterprise structures,the service administrator performs the Define Implementation Users tasks.

Defining implementation users can include these tasks:

• Creating users

• Creating data roles

• Provisioning users with roles

The service administrator can also perform delegated administration tasks such as resetting passwords of otheradministrators.

Ongoing User AdministrationAfter you set up basic enterprise structures, create and manage users by using the hiring processes in Human CapitalManagement (HCM) or performing the Manage Users task.

User management includes provisioning users with roles that provide access to functions and data in Oracle CloudApplication Services. You can also set up rules that automate role provisioning according to your criteria. You set up theserules through the Manage HCM Role Provisioning Rules task.

Managing Roles and Security PoliciesThe Oracle Fusion Applications security reference implementation provides predefined roles and policies, as well as data roletemplates that generate data roles for non-HCM users based on your enterprise structures setup.

You can view the security reference implementation using the following resources:

• User interfaces where you perform application security tasks

• Security reference manuals for each offering

• Oracle Enterprise Repository for Oracle Fusion Applications

To extend the security reference implementation with roles and policy modifications needed by your enterprise, use taskssuch as:

• Manage Job Roles

• Manage Role Templates



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• Manage Data Security Policies

• Manage Duties

InfrastructureYour Oracle Cloud Application Services integrate with identity management domains. For information about using yourexisting local users in an Oracle Applications Cloud service with Federated Single Sign-on (SSO), see Configuring IdentitySynchronization in Oracle Fusion Cloud Services [ID 1513123.1] and Fusion Applications Technology: Master Note on FusionFederation [Doc ID 1484345.1] on My Oracle Support, https://support.oracle.com.

The following optional security features are currently not available in Oracle Cloud Application Services.

• Oracle Database Advanced Security

• Oracle Data Masking

Signing in and Accessing Setup Tasks: ProcedureOracle provides one user account and password for signing in to Oracle Applications Cloud services. This is the serviceadministrator account.

Before your enterprise has generated task lists, implementors and application users can access setup tasks by searching forthe task in the Setup and Maintenance Overview page. After task lists have been generated, users can access their assignedtasks or the task lists for the offerings included in their project. For example, the Define Common Applications Configurationtask list for each offering includes the Define Implementation Users tasks.

The following procedure assumes that the administrator has not yet configured an offering and set up task lists.

1. Access your Oracle Cloud Application Services by using the universal resource locator (URL) link provided byOracle.

2. Sign in using the administrator user account and password provided by Oracle based on your activation request.Initial sign-in prompts you to reset your password.

3. Access tasks as follows:

a. Go to Navigator > more... > Tools > Setup and Maintenance.

b. On the Overview page, click the All Tasks tab.

c. Search for the task by entering the name in the Search field.

d. Click Search.

e. In the search results, perform the task by clicking its Go to Task icon.

Define Implementation Users Tasks: Points toConsiderThe Define Implementation Users task list includes tasks for creating users, optionally creating data roles, and provisioningusers with roles before you have set up enterprise structures. After you have set up enterprise structures, do not use theDefine Implementation Users tasks for creating any users that you need a Human Capital Management (HCM) record for.



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ImportantAll Oracle Fusion Applications offerings include HCM Foundation. Performing the Manage Users task to createusers always creates an associated HCM record even if you are not implementing full HCM.

Creating Implementation UsersThe users you create using the Create Implementation Users task are created in Oracle Identity Manager.

Use Create Implementation Users task under the following circumstances:

• Before setting up enterprise structures if your enterprise needs additional users such as a dedicated securityadministrator or implementation users for setting up enterprise structures

• If you require user accounts that must not have an associated HCM record

The service administrator user that is provided by Oracle for generating task lists and setting up enterprise structures is a usercreated using this task. The service administrator user is provisioned with the following roles:

• IT Security Manager

• Application Implementation Consultant

• Application Diagnostics Administrator

Optionally Creating Data Roles for Implementation UsersThe predefined Application Implementation Consultant role may be too broad for your security needs. As an alternative toprovisioning an implementation user with the Application Implementation Consultant role to access all enterprise structures,you may need implementation users with access restricted to enterprise structures for specific products. Use the CreateData Roles for Implementation Users task to create a data role based on a job role with less broad access, such as the HCMApplication Administrator job role.

For example, you can create a View All data role, such as a View All Financials Application Administrator data role. This datarole is based on the Financials Application Administrator job role and combines the entitlements that have been granted tothat role with unrestricted access to data on the secured objects that the role is authorized to access.

Provisioning Roles to Implementation UsersThe Create Implementation Users task includes provisioning the user you have created with predefined roles.

For example, assign a role to the implementation user that provides the access necessary for setting up the enterprise.Depending on need, provision the implementation user with the predefined Applications Implementation Consultant role.

CautionThe Application Implementation Consultant has broad access. It is a very useful role for experimentation or settingup a pilot environment, but may not be suitable for implementation users in a full implementation project or forapplication users.

After basic enterprise structures have been set up you can provision additional users with product family-specificadministrator data roles, such as a data role based on the predefined Financials Applications Administrator.

If you create additional roles, such as optionally creating data roles before enterprise structures setup, provision those roles toexisting implementation users by performing the Provision Roles to Implementation Users task.



15

Preparing the IT Security Manager Role: ProcedureTo perform the Define Implementation Users tasks, the IT Security Manager job role must be given user and role managementaccess by adding the job role as a member of the Identity User Administrators role and Role Administrators role in OracleIdentity Manager.

ImportantThe IT Security Manager role comes predefined in Oracle Applications Cloud. This procedure is necessary only foron premise implementations.

WarningThis expansion of the IT Security Manager job role can pose a security risk. If you are averse to this type of risk,you can skip defining implementation users before enterprise structure setup. Instead, use the administrator userto set up enterprise structures and then create service users as Human Capital Management (HCM) records.

1. While signed into Oracle Identity Manager as the administrator user, click the Administration link in the upper rightof the Oracle Identity Manager.

This accesses the Welcome to Identity Manager Delegated Administration menu.

2. In the Roles list of tasks, click Advanced Search - Roles.

3. Search for the Identity Users Administrators role by entering the role name in Display Name and clicking Search.

4. In the Search Results, click the role's Display Name.

5. On the Hierarchy tab, select Inherits From and click Add.

6. In the Add Parent Role to: IDENTITY USER ADMINISTRATORS window, select the role category: Common - JobRoles.

7. Click the arrow icon to show the list of available roles. Select IT Security Manager and move it to the Roles to Addlist.

8. Click Save.

9. Search for the Role Administrators role, and repeat steps 3 to 8 to add that role to the IT Security Manager role'srole inheritance.

10. Assign the IT Security Manager role to the Xellerate Users organization.

a. In the Welcome to Identity Manager Delegated Administration menu (see step 1, above), in the Organizationslist of tasks, click Advanced Search - Organizations.

b. Search for the Xellerate Users organization by entering Xellerate Users in Display Name and clicking Search.

c. In the Search Results, click the organization's Display Name.

d. On the Xellerate Users page, click the Administrative Roles link in the row of links above the XellerateUsers.

e. In the Organization Detail > Administrative Roles subwindow, click Assign.



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f. In Filter By Role Name of the Details window, enter:

*IT_SECURITY_MANAGER*

g. Click Find.

h. Enable Read, Write, Delete, and Assign.

i. Click Assign.

j. Click Confirm.

NoteThis changed definition of the IT Security Manager job role is available in the identity store, but not available inHuman Capital Management (HCM) unless the administrator performs the Run User and Roles SynchronizationProcess task.

Creating Implementation Users: ProcedurePerform the Create Implementation Users task to create user accounts in Oracle Identity Manager if your enterprise requiresuser accounts that are not associated with records in Human Capital Management (HCM). These users principally set upenterprise structures and administer security.

Aspects of defining implementation users in Oracle Identity Manager involve:

• Initial Sign In and Accessing Tasks

• Creating implementation users

• Provisioning roles to implementation users

• Defining Implementation Users after Enterprise Structures Setup

NoteThe following tasks assume that the administrator has not yet configured an offering or set up task lists.

Creating Implementation UsersThis procedure creates additional users for security administration and setting up enterprise structures. If the singleadministrator provided by Oracle is sufficient for configuring offerings, generating task lists, and setting up enterprisestructures, you can skip this task.

1. Sign in as the administrator user.

WarningThe administrator user provided by Oracle is provisioned with the IT Security Manager job role. Be surethis user has signed into Oracle Identity Manager and prepared the IT Security Manager job role toinclude the necessary user and role management entitlement.



17

2. Access the Create Implementation Users task.

3. In Oracle Identity Manager click Create User.

4. Provide the following attributes. The example values show creating a dedicated IT security manager.

Attribute Value Example

Last name

<any valid string>

Smith

Organization

Xellerate Users

N/A

User Type

Non Worker

N/A

User login

<any valid string>

MY_ SECURITY_ ADMIN

Password

<any valid string>

SeKur1TyPa$$w0Rd

a. In the Organization field, enter Xellerate Users. Or click the Search icon, then in the Organization Search subwindow, click the Search arrow without entering anything in the Search field, select the Xellerate Usersorganization in the search results, and click Add.

b. Set the User Type. For example, Non Worker.

c. Enter the desired user login and password.

For details, see the Creating Users section in the Oracle Fusion Middleware User's Guide for Oracle IdentityManager.

5. Click Save.

Provisioning Roles to Implementation UsersCreating an implementation user includes provisioning the user with roles. Review the available predefined roles by eitherviewing them in the user interfaces where security tasks are performed or in the security reference implementation manual foreach Oracle Fusion Applications offering.

1. On the Roles tab in the user creation page, click Assign.

2. In the Add Role window, search for a role by entering the initial letters of the role name in the Display Name BeginsWith field. For example, enter IT for the IT Security Manager job role or App for the Application ImplementationConsultant job role.

ImportantIf you are provisioning the IT Security Manager job role for defining implementation users beforeenterprise structures setup, be sure the IT Security Manager job role has been prepared for user and rolemanagement in Oracle Identity Manager.



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3. Click Search.

4. Select the desired role from the search results. For example, IT Security Manager or Application ImplementationConsultant.

5. Click Add.

6. Repeat steps 2-5 to add other roles.

7. Click Assign.

8. Close the User page.

If you are creating an application implementation consultant user for setting up enterprise structures and need to limit theiraccess to data, create data roles using the Create Data Roles for Implementation Users task and then provision those roles tothe user you have created by performing the Provision Roles to Implementation Users task.

Defining Users after Enterprise Structures SetupDo not use the Create Implementation Users task after your enterprise has been set up unless you need users specificallydefined in Oracle Identity Manager only and without an associated HCM record.

Once you have basic enterprise structures set up, such as a legal entity and business unit, you can create implementationusers by the following means:

• Manage Users task

• Hiring processes if you are implementing Human Capital Management (HCM)

For more information about the Manage Users task, see the Define Security chapter in the Oracle Fusion ApplicationsCommon Implementation Guide

Creating Data Roles for Implementation Users:ProcedureImplementation users who are created using the Create Implementation Users task for setting up product-specific enterprisestructures may need to be provisioned with roles with restricted data access. See the Oracle Fusion Applications SecurityReference Manuals for information about the available predefined Oracle Fusion Applications roles.

Aspects of performing the Create Data Roles for Implementation Users task involve:

• Creating View All data roles

• Creating reference data sharing data roles

• Provision the data roles to implementation users

NoteThe following tasks assume that the administrator has not yet configured an offering or set up task lists. If basicenterprise structures have been set up, provision automatically generated data roles to users.



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Creating a View All Data RoleYou create a View All data role, such as a View All Financials Application Administrator data role, so that when you provisionthis role to an implementation user using the Provision Roles to Implementation Users, the user's access is restricted tofinancials data on the secured objects that the role is authorized to access.

1. Sign into Oracle Fusion Applications.

2. Access the Create Data Roles for Implementation Users from the Setup and Maintenance Overview page.

3. In the Manage HCM Data Roles page, click the Create Data Role icon. For details about Manage HCM Data Rolestasks, see the Oracle Fusion Applications Workforce Deployment Implementation Guide.

4. Create a View All data role, such as a "HCM Application Administrator View All" data role with the Human CapitalManagement Application Administrator as the base job role. In Security Criteria, make the following selections:

a. Grant access to all data for all the security profiles by selecting View All for each field.

b. Grant access for Person and Public Person by selecting View All People.

c. Click Review.

d. Verify the data is correct.

e. Click Submit.

5. Provision the implementation user who sets up HCM with this View All data role, such as the HCM ApplicationAdministrator View All data role, by performing the Provision Roles to Implementation Users task.

ImportantOnce an implementation user with a View All data role has completed HCM setup, it may be prudent to revokethe role by performing the Revoke Data Role from Implementation Users task. Provision the View All data role onlywhen HCM setup changes are necessary.

Creating a Reference Data Sharing Data RoleCreate a reference data sharing (Set ID) data role to secure data reference sets in HCM.

1. Access the Manage Role Templates task.

2. In the Authorization Policy Manager, click Role Templates.

3. Search for role template names starting with the data stripe.

For example, search Hcm (case sensitive) to select the templates you need to generate data roles, such as theHcmCmpSetId template for generating a data role that gives access to compensation data.

4. In each template:

a. Open the template.

b. Click Generate Roles.

c. Open the Policies tab.



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d. Below the Data Security Policies, open the Actions tab.

e. Deselect the Manage Assignment Grade option.

f. Click Apply.

g. Open the Summary tab.

h. Under Generated Roles, expand the Valid Roles section.

The list of roles includes sets of COMMON and ENTERPRISE data roles for each job and includes any dataroles for sets that are created by the Manage Reference Data Sets task.

i. Highlight each reference data set data role template and click Refresh Role.

j. Re-enable the Manage Assignment Grade option using steps 4 c - 4 e, above.

k. Under Generated Roles, expand the Valid Roles section, highlight each reference data set data role template,and click Refresh Role to refresh the data security policies.

5. For the reference data set data role templates, verify that data security policies exist and are properly created foreach valid data reference set.

6. In Authorization Policy Manager, on the Home tab, in the Global section, search for external roles containingCOMMON.

a. Select an HCM-related row in the search results.

b. Select Open Role.

c. View the details of the corresponding COMMON reference data set external role.

d. Select Find Global Policies.

e. Validate that row(s) exist in the Data Security Policies table for the respective COMMON set. If not, refreshroles again using the above steps.

7. Repeat steps 6 a - 6 e above, for ENTERPRISE and any External Role sets you have created.

Provision Implementation Users with Data RolesProvision the implementation user who sets up HCM with reference data set data roles by performing the Provision Roles toImplementation Users task. The steps for this task are the same as provisioning roles as part of the Create ImplementationUsers task.

NoteIf the scheduled Run User and Roles Synchronization Process has not run, the data roles you created may not beavailable for selection on the Roles tab of the User Creation page in Oracle Identity Manager.

The user provisioned with the data roles you created can now proceed with enterprise structures setup.

1. Access the Provision Roles to Implementation Users task from the Setup and Maintenance Overview page.

2. In Oracle Identity Manager, select Advanced Search - Users.



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3. On the Users page, search for the user login of the user to whom you want to provision the View All and Set ID dataroles.

4. Select the user by opening the Display Name link.

5. Open the Roles tab.

6. Click Assign and select all applicable rows containing the data roles you want to provision the user with. If thescheduled Run User and Roles Synchronization Process has not run, the data roles may not be available forselection.

7. Click Assign again.

8. The user provisioned with the predefined roles or the data roles you created can now proceed with enterprisestructures setup.

Related Topics

• Creating an HCM Data Role: Worked Example

• Synchronization of User and Role Information with Oracle Identity Management: How It's Processed

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Chapter 3Implementing Oracle Financials Cloud

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3 Implementing Oracle Financials Cloud

Manage Application Implementation: OverviewThe Manage Applications Implementation business process enables rapid and efficient planning, configuration,implementation, deployment, and ongoing maintenance of Oracle Fusion applications through self-service administration.The Setup and Maintenance work area offers you the following benefits:

• Prepackaged Lists of Implementation Tasks

Task lists can be easily configured and extended to better fit with business requirements. Auto-generated, sequentialtask lists include prerequisites and address dependencies to give full visibility to end-to-end setup requirements ofOracle Fusion applications.

• Rapid Start

Specific implementations can become templates to facilitate reuse and rapid-start for comparable Oracle Fusionapplications across many instances.

• Comprehensive Reporting

A set of built-in reports helps to analyze, validate and audit configurations, implementations, and setup data ofOracle Fusion applications.

With Oracle Fusion Functional Setup Manager you can:

• Learn about and analyze implementation requirements.

• Configure Oracle Fusion applications to match your business needs.

• Achieve complete visibility to setup requirements through guided, sequential task lists downloadable into Excel forproject planning.

• Enter setup data through easy-to-use user interfaces available directly from the task lists.

• Export and import data from one instance to another for rapid setup.

• Validate setup by reviewing setup data reports.

• Implement all Oracle Fusion applications through a standard and consistent process.

The following documentation resources are available for learning how to configure Oracle Fusion Applications.

• Functional Setup Manager Developer's Guide

• Common Implementation Guide

• Customer Data Management Implementation Guide

• Enterprise Contracts Implementation Guide

• Marketing Implementation Guide



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• Sales Implementation Guide

• Fusion Accounting Hub Implementation Guide

• Financials Implementation Guide

• Compensation Management Implementation Guide

• Workforce Deployment Implementation Guide

• Workforce Development Implementation Guide

• Incentive Compensation Implementation Guide

• Procurement Implementation Guide

• Project Execution Management Implementation Guide

• Project Financial Management Implementation Guide

Getting Started with an Implementation: OverviewTo start an Oracle Fusion Applications implementation, you must set up one or more initial users using the super userthat was created during installation and provisioning of the Oracle Fusion Applications environment, or using the initialadministrator user provided by Oracle for Oracle Cloud implementations. Because Oracle Fusion Applications is secure asdelivered, the process of enabling the necessary setup access for initial users requires the following steps when gettingstarted with an implementation:

1. If you are not starting an Oracle Cloud implementation, sign into Oracle Identity Manager (OIM) as the OIMAdministration users and provision the IT Security Manager job role with roles for user and role management.This enables the super user account, which is provisioned with the IT Security Manager job role, to createimplementation users.

2. For starting all implementations, sign in as the user with initial access: either the Oracle Fusion Applicationsinstallation super user or the initial Oracle Cloud administrator user.

3. Select an offering to implement, and generate the setup tasks needed to implement the offering.

4. Perform the following security tasks:

a. Synchronize users and roles in the Lightweight Directory Access Protocol (LDAP) store with HCM usermanagement by using the Run User and Roles Synchronization Process task.

b. Create an IT security manager user by using the Create Implementation Users task.

c. Provision the IT security manager with the IT Security Manager role by using the Provision Roles toImplementation Users task.

5. As the newly created IT security manager user, sign in to Oracle Fusion Applications and set up at least oneimplementation user for setting up enterprise structures.

a. Create an implementation user by using the Create Implementation Users task.

b. Provision the implementation user with the Application Implementation Manager job role or the ApplicationImplementation Consultant job role by using the Provision Roles to Implementation Users task. The



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Application Implementation Consultant job role inherits from all product-specific application administratorsand entitles the necessary View All access to all secured objects.

c. Optionally, create a data role for an implementation user who needs only the limited access of a product-specific Application Administrator by using the Create Data Role for Implementation Users. Then assign theresulting data role to the implementation user by using the Provision Roles to Implementation Users task.

The figure shows the task flow from provisioning the IT Security Manager job role with the user and role managemententitlement to creating and provisioning implementation users for enterprise setup.

Related Topics• Initial Security Administration: Critical Choices

• User and Role Synchronization: Explained

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• Enterprise Structures: Overview

Define Financials Configuration for RapidImplementation: OverviewUse the Define Financials Configuration for Rapid Implementation task list to streamline your setup configuration to focus onlyon the critical setup steps. The rapid implementation task list minimizes the time needed for you to complete your key setupsand enable the day-to-day use of Oracle Fusion Financials.

The rapid implementation task list includes tasks that are:

• Critical setup tasks for initial setup.

• Setup steps that are required by most users.

To create an implementation project that includes the Define Financials Configuration for Rapid Implementation task list, usethe Manage Implementation Projects page in the Setup and Maintenance work area. The application implementation managercan customize the task list and assign and track each task.

NoteYou are not restricted to only the setup configuration in the rapid implementation task list. You can manually addthe standard Financials offering task lists and tasks to your rapid implementation project to change and updateyour setup.

Task ListsThe Define Financials Configuration for Rapid Implementation task list contains the following task lists. These task listsincorporate setup tasks related to specific functional areas within your Oracle Fusion Financials implementation.

Task List Description

Define Common Financials Configuration for RapidImplementation

Define the common configuration for Oracle FusionFinancials rapid implementation, which includesenterprise structures and banks setup.

Define Transaction Taxes for Rapid Implementation

Configure tax setup according to local and internationaltax requirements.

Define Ledger Configuration for Rapid Implementation

Define the configuration for Oracle Fusion GeneralLedger rapid implementation that includes generalledger and intercompany.

Define Financial Reporting Center Configuration forRapid Implementation

Define the configuration for Financial Reporting Centerrapid implementation that includes setup for financialreporting and integration with planning and financialmanagement applications.

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Task List Description

Define Invoicing and Payments Configuration for RapidImplementation

Define invoicing and payments configuration for OracleFusion Payables rapid implementation.

Define Expenses Configuration for Rapid Implementation

Define corporate expense policies and rules, expensetypes, and expense report approval rules for OracleFusion Expenses rapid implementation.

Define Fixed Assets Configuration for RapidImplementation

Define the configuration for Oracle Fusion Assets rapidimplementation.

Define Receivables Configuration for RapidImplementation

Define the configuration for Oracle Fusion Receivablesrapid implementation.

Define Financials Security Configuration for RapidImplementation

Define the configuration for user and data roles setup forOracle Fusion Financials rapid implementation.

NoteThe Open First Period task is a required task and is also part of the Define Financials Configuration for RapidImplementation task list.

Configuring Rapid Implementation Tasks ListsBased on the applications you are implementing, you can streamline your task lists even more. For example, when you areonly implementing:

• Oracle Fusion Payables, Expenses, and Assets: Delete the Define Receivables Configuration for RapidImplementation task lists from your implementation project:

• Oracle Fusion Receivables: Delete the following task lists from your implementation project:

◦ Define Invoicing and Payments Configuration for Rapid Implementation

◦ Define Expenses Configuration for Rapid Implementation

◦ Define Fixed Assets Configuration for Rapid Implementation

Creating an Oracle Fusion Financials RapidImplementation Project: Worked ExampleThis example shows how to create an implementation project for the Oracle Fusion Financials rapid implementation task list.

The following table summarizes key decisions for this scenario:



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Decision to Consider In This Example

What Oracle Fusion applications are included in thisimplementation?

The Oracle Fusion applications being implemented are:

• General Ledger

• Financial Reporting Center

• Payables

• Receivables

• Expenses

• Assets

• Cash Management

• Tax

Are the setup requirements unique to this organization?

No

Can the rapid implementation task lists and tasks beused for this implementation?

Yes

Creating the Implementation Project1. Navigator > Setup and Maintenance > Manage Implementation Projects link.2. Click Create in the Search Results table.3. On the Create Implementation Project: Enter Basic Information page, enter Implementation Project-

FIN_Rapid_Implementation in the Name field.4. Click in the Description field to automatically update the name in the description.5. Click the Save and Open Project button.6. On the Implementation Project: Implementation Project-FIN_Rapid_Implementation page, click Add in the Task

Lists and Tasks table.7. On the Select and Add: Task Lists and Task dialog box, enter %Rapid Implementation% in the Name field.

Use wildcard characters if you do not know the exact name of the task list or task.8. Search .9. Select the Define Financials Configuration for Rapid Implementation row.

10. Done.11. On the Implementation Project: Implementation Project-FIN_Rapid_Implementation page, expand the task list to see

the task lists and tasks associated with your implementation project.12. Done.

Set Up GeographiesSetting up your geography structure correctly is critical to the proper running of Oracle Fusion applications. The geographystructure and data is shared across all applications. The geography structure is used both for third-party site and address



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information, and to group geographical regions into territories that share the same requirement, such as a tax zone. You needat least one level under the country level, such as STATE or CITY, to trigger the processes that assign geography records tousers.

Create and manage geographies used for real-time address validation and tax calculation.

In the following steps, you define the country structure for the United States and adding the state of California and the countyof Alameda to the country hierarchy.

Geography StructureIn the Manage Geographies page, search for United States and click the Structure Defined button to define the countrystructure for the United States.

The Manage Geography Structure page allows you to define the geography structure of a country. You can either copy anexisting country structure or create a new country structure. Alternatively, you can use the Manage File Import Activitiestask to import geography structure using a csv or xml file.

1. Click the Create button to create a new country structure.2. Click the State list item in the Add Geography Type list.3. Click Add to include the State geography type as the first level in the geography structure.4. You can add subsequent levels such as County and City to the geography structure, by selecting the appropriate

geography type and clicking the Add button.5. Click the Add Geography Type list.6. Click the County list item.7. Click the Add button.8. You can also create additional geography types, if they are not available in the list.9. Click the Create and Add Geography Type button.

10. Enter the new geography type name into the Geography Type field. Enter a valid value, such as City.11. Click the Save and Close button.12. Click the Add Geography Type list.13. Click the Postal Code list item.14. Click the Add button.



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15. Click the Save and Close button.

Geography HierarchyIn the Manage Geographies page, click the Hierarchy Defined button to define the geography hierarchy data.

The Manage Geography Hierarchy page allows you to define a geography hierarchy. You can add geographies for eachgeography type to create a hierarchy for the country.

1. Create the state of California under United States. Click the United States object.2. In the Geography Hierarchy region, click the Create button.3. Enter the information into the Name field. Enter California.4. Click the Save and Close button.5. Create the Alameda county under the California state. Click the California object.6. In the Geography Hierarchy region, click the Create button.7. Enter the information into the Name field. Enter Alameda.

8. Click the Save and Close button.9. You can add subsequent levels such as City and Postal Code to the geography hierarchy, by selecting the

appropriate geography and clicking the Create button in the Manage Geography Hierarchy page.10. Click the Save and Close button.

Geography ValidationIn the Manage Geographies page, click the Validation Defined button to define the geography mapping, validation for acountry's address styles, and the overall geography validation control for a country.

The Manage Geography Validation page allows you to specify the geography validations of a country.

The No Styles Format is the default address style format for a country, which can be used to define mapping and validationfor any address in the country.



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You can create address style formats in the Manage Address Formats page. Address formats specify the layout of anaddress, including the address components and their position in the layout.

1. Click the No Styles Format object.2. You can map geography types to address attributes for each address style format to be used for tax or geography

validation.3. Click the State list item.4. Click the Enable List of Values option to specify whether the geography type will appear as a list of values during

address entry in user interfaces.5. Click the Tax Validation option to specify whether the geography type will be included in tax validation. A

transaction that involves an address with the included geography type must have correct geography information tobe considered valid for tax calculation.

6. Click the Geography Validation option to specify whether the geography type will be included in geographyvalidation.

7. The Geography Validation Control determines if an address that did not pass geography validation duringaddress entry can be saved or not. If the validation control is set to Error, then an address that has failed validationcannot be saved. If the validation control is set to No Validation, all addresses are saved including incomplete andinvalid addresses.

8. Click the Error list item.

9. Click the Save and Close button.

Address CleansingIn the Manage Geographies page, click the Address Cleansing Defined button to validate, correct, and standardizeaddresses that you enter in a user interface.

While geography validation validates the geography attributes of an address, address cleansing validates both geographyattributes and the address line attributes.

1. Click the Real-Time Address Cleansing Level list.



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2. Click the Optional list item.

3. Click in the Save and Close field.

Implementing Enterprise Structures: ProcedureThe Enterprise Structures task list provides a framework for developing and managing your chart of accounts, ledgers, legalentities, and business units to meet your accounting and reporting requirements.



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Setting Up Enterprise StructuresThe tasks in the following list relate to the setup of enterprise structures. These are the basic steps for setup. These tasksappear in the setup task list in the Setup and Maintenance work area; however, in your task list the tasks may be interspersedwith other tasks that do not need to be performed before you can use Oracle Fusion Financials.

NoteAfter performing all the enterprise structures tasks, run diagnostic tests for the enterprise structures setup data.See; Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart ofAccounts for Enterprise Structures: Running Diagnostic Tests for Enterprise Structures Setup Data: Explained.

Each task is performed by the Application Implementation Consultant.

1. Manage geographies.

◦ Perform the task Manage Geographies to enable the list of values for address fields in user interfaces.



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◦ See: Oracle Financials Cloud Implementing Common Features guide: Define Enterprise Structures chapter:Define Geographies section:• Importing Geographies: Explained• Importing Country Structures Using File-Based Import: Explained• Importing Geographies Using File-Based Import: Explained• Importing Geographies Using File-Based Data Import: Worked Example• Managing Geography Structures, Hierarchies, and Validation: Worked Example

2. Create chart of accounts, ledger, legal entities, and business units in a spreadsheet.

◦ Perform the task Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheetto create a spreadsheet for entering the primary ledger and all the accompanying enterprise structures. Thespreadsheet entry includes the chart of accounts with segment values and account hierarchies, associatedbusiness units, associated legal entities, and rules for generating sequential IDs for transactions recorded in thesystem, as well as select setup objects along with their accounting specifications for the various modules ofOracle Fusion Financials.

◦ See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart ofAccounts for Enterprise Structures: Manage Chart of Accounts section:• Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: Explained• Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: How They Are

Processed3. Upload the chart of accounts file.

◦ Perform the task Upload Chart of Accounts to load the chart of accounts structure, including segments andvalue sets from spreadsheet.

◦ See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart ofAccounts for Enterprise Structures: Manage Chart of Accounts section: Create Chart of Accounts, Ledger,Legal Entities, and Business Units in Spreadsheets: How They Are Processed

4. Deploy chart of accounts structure.

◦ Perform the task Deploy Chart of Accounts to run the deployment process for the chart of accounts so thatit can be used in ledger and account setup.

◦ See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart ofAccounts for Enterprise Structures: Manage Chart of Accounts section: Define Chart of Accounts for EnterpriseStructures: Manage Chart of Accounts section: Create Chart of Accounts, Ledger, Legal Entities, and BusinessUnits in Spreadsheets: How They Are Processed.

◦ See: Oracle Financials Cloud Implementing Common Features guide: Define Enterprise Structures chapter:Define Legal Entities: Manage Legal Entity section:• Legal Entities: Explained• Legal Entity in Oracle Fusion: Points to Consider

◦ See: Oracle Financials Cloud Implementing Common Features guide: Define Enterprise Structures chapter:Define Business Units: Manage Business Units section: Business Units: Explained.



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5. Upload the ledger, legal entities, and business units.

◦ Perform the task Upload Ledger, Legal Entities, and Business Units to load the key enterprise structures,including the ledger, legal entities, and business units, that depend on the chart of accounts.

◦ See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart ofAccounts for Enterprise Structures: Manage Chart of Accounts section: Create Chart of Accounts, Ledger,Legal Entities, and Business Units in Spreadsheets: How They Are Processed.

Implementing General Ledger: ProcedureThe Define Ledger Configuration for Rapid Implementation and Define Financial Reporting Configuration forRapid Implementation task lists provide a framework for developing and managing general ledger features including:

• Ledger Sets

• Data Access Sets

• Intercompany Balancing Rules

• Journal Approval Rules

• Journal AutoPost Criteria Sets

• Journal Reversal Criteria Sets

• Accounting and Reporting Sequences

• Revaluations

• Historical Rates

• Financial Reporting Center

• Financial Reporting Studio

• Smart View

• Budgets

Setting Up General LedgerThe tasks in the following lists relate to the setup of general ledger. These are the basic steps for setup. These tasks appearin the setup task list that was generated in the Setup and Maintenance work area. Your task lists contain tasks that may beinterspersed with other tasks that are not required to implement the Oracle Fusion Financials.

For setting up general ledger, each task is performed by the Application Implementation Consultant.



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Define Ledgers Configuration for Rapid ImplementationAll documentation references are from the Oracle Financials Cloud Implementing Enterprise Structures and General Ledgerguide unless otherwise stated in the reference.

1. Manage ledger sets.

◦ Perform the task Manage Ledger Sets to enable review and update existing collections of ledgers intendedfor batch processing or financial reports, and create new collections.

◦ See: Define Ledgers chapter:

• Ledgers and Subledgers: Explained

• Ledgers: Points to Consider

• Financial Ledgers: How They Fit Together

• Creating Primary Ledgers: Example

• Specifying Ledger Options: Worked Example

• Assigning Legal Entities and Balancing Segments: Examples



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2. Manage data access sets.

◦ Perform the task Manage Data Access Sets to review and update existing groups of ledgers intended fordata security and create new groups.

◦ See: Define Ledgers chapter:

• Data Access Set Security: Examples

• Data Access Set Security: Overview

3. Manage intercompany balancing rules.

◦ Perform the task Manage Intercompany Balancing Rules to define rules to assign intercompany receivablesand intercompany payables accounts for transactions unbalanced by legal entity or management entity.

◦ See: Define and Maintain Intercompany Processing Rules chapter

• Manage Intercompany System Options

• Manage Intercompany Organizations

• Define Invoicing Options

• Manage Intercompany Balancing Rules

• Manage Ledger Balancing Options

4. Manage journal approval rules.

◦ Perform the task Manage Journal Approval Rules to run review and update rules to route journal entriesthrough the approval process.

◦ See: Define Ledgers chapter: Manage Journal Approval Rules

◦ See: Oracle Financials Cloud Implementing Common Features guide: Define Approval Management chapter:Approval Management: Highlights

5. Manage AutoPost criteria sets.

◦ Perform the task Manage AutoPost Criteria Sets to review and update existing automatic journal postingsettings and define new settings.

◦ See: Define Ledgers chapter: Manage AutoPost Criteria Sets

6. Manage journal reversal criteria sets.

◦ Perform the task Manage Journal Reversal Criteria Sets to review and update existing automatic journalreversal settings and define new settings.

◦ See: Define Ledgers chapter: Manage Journal Reversal Criteria Sets

7. Manage accounting and reporting sequences.

◦ Perform the task Manage Accounting and Reporting Sequences to review and update existing journalposting and period close sequencing definitions and create new definitions.



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◦ See: Oracle Financials Cloud Implementing Common Features guide: Maintain Common Reference Objectschapter: Define Document Sequences

◦ See: Define Ledgers chapter: Manage Accounting and Reporting Sequences section:• Accounting and Reporting Sequences: Overview• Defining Journal Sequences Manually: Explained• What happens if I enable sequencing in the rapid implementation spreadsheet

8. Manage allocations and periodic entries.

◦ Perform the task Manage Allocations and Periodic Entries to review, update, and create allocation andperiodic definitions and journal entries. Generate journal entries from the allocation and periodic definitions.

◦ See: Define Period Close chapter: Manage Allocations and Periodic Entries section• Allocation and Periodic Entries: Overview• Calculation Manager: Overview• Oracle Essbase Balances Cubes: Overview• Allocation Security: Explained

◦ See: Define Period Close chapter: Manage Recurring Journals section• Recurring Journals: Overview• Recurring Journal Types: Explained• Creating Recurring Journals: Example• Generating Allocations and Periodic Entries Manually: Worked Example

9. Manage revaluation definitions.

◦ Perform the task Manage Revaluations to review and update existing calculations of unrealized gains andlosses on foreign currency transactions, and define new calculations.

◦ See: Define Period Close chapter: Manage Revaluations Rules section• Revaluation Process: Explained• Accounting for Unrealized Gain or Loss on Revaluation: Explained• Income Statement Accounts Revaluation Rule: Explained• Revaluing Across Multiple Balancing Segments: Worked Example• Defining Revaluations

10. Manage historical rates

◦ Perform the task Manage Historical Rates to review and update existing currency historical conversioninformation, and create new conversion information.



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◦ See: Define Currencies and Currency Rates chapter: Manage Daily Rates section

• Entering Daily Rates Manually: Worked Example

• Updating Currency Rates: Worked Example

11. Open the first period.

◦ Perform the task Open First Period to open the first accounting period so you can begin recordingtransactions.

◦ See: Define Period Close chapter:

• Opening First Period: Overview

• Close Monitor: Overview

Define Financial Reporting Center Configuration for RapidImplementationAll documentation references are from the Oracle Financials Cloud Implementing Enterprise Structures and General Ledger:Define Financial Reporting Ledgers chapter.

1. Define Financial Reporting Center configuration:

◦ Perform the task Define Financial Reporting Center Configuration to define and manage technicalconfiguration options for the Oracle Fusion Financial Reporting Center.

◦ See:

• Financial Reporting Center: How It Works

• Setting Up Your Financial Reporting Center: Critical Choices

• Migrating Financial Reports: Instructions



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• Mobile Financial Reporting Implementation: Points to Consider

2. Define Essbase database connections:

◦ Perform the task Define Essbase Database Connections in Workspace to define database connections toconnect to Essbase in Workspace.

◦ See: Setting Up Your Financial Reporting Center: Critical Choices

3. Configure Financial Reporting Studio client:

◦ Perform the task Configure Financial Reporting Studio Client for Users to install Financial ReportingStudio client on users' computers to create financial reports.


4. Configure Smart View Client:

◦ Perform the task Configure Smart View Client for Users to install Smart View client on users' computers toperform balance inquiry.


5. Define budget scenarios.

◦ Perform the task Define Budget Scenarios to define scenarios to track budgets for different periods orforecasts.

◦ See: Define Budget Configuration chapter:

• Budget Uploads: Overview

• Importing Budget Data from a Flat File: Explained



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• Loading Data to the Budget Interface Table: Explained

• Importing Budget Data from a Spreadsheet: Explained

• Budget Correction with Oracle ADF Desktop Integrator: Explained

Implementing Cash Management: ProcedureThe Oracle Fusion Cash Management product provides a framework for developing and managing your banks, bankbranches, and bank accounts.Setting Up Cash Management

The tasks in the following list relate to the setup and uploading of banks, bank branches, and bank accounts. These are thebasic tasks that appear in the Setup and Maintenance work area.

For setting up cash management, each task is performed by the Application Implementation Consultant. All documentationreferences are from the Oracle Financials Cloud Implementing Payables Invoice to Pay: Define Cash Management andBanking Configuration chapter 10.

1. Create banks, branches, and accounts in a spreadsheet.

◦ Perform the task Create Banks, Branches, and Accounts in Spreadsheet to create your bank, branch,and account information and loaded it into the Oracle Fusion Cash Management.

2. Upload banks, branches, and accounts.

◦ Perform the task Upload Banks, Branches, and Accounts to import your bank, branch, and accountinformation into the Oracle Fusion Cash Management.

◦ See:

• Cash Management Rapid Implementation: Overview

Implementing Tax: ProcedureOracle Fusion Tax provides a single-point solution for managing your transaction and withholding tax requirements.

Oracle Fusion Tax:

• Uniformly delivers tax services to all Oracle Fusion application business flows through one application interface.

• Provides features for uploading third-party tax partner content.

• Is configurable and scalable for adding and maintaining country-specific tax content.

Setting Up Oracle Fusion TaxThe Define Taxes for Rapid Implementation task list provides you the required and most frequently used setup tasks forimplementation scenarios. Using spreadsheets, you can upload your tax setups to create tax regimes, taxes, tax rates, andtax rules as an example.

Use the standard Define Tax Configuration task list for the ongoing incremental maintenance of your tax setup and thoselimited tax configurations that cannot be set up or updated using the rapid implementation approach.



41

For setting up Oracle Fusion Tax, each task is performed by the Application Implementation Consultant or the Tax Manager.All documentation references are from these chapters in the Oracle Financials Cloud Implementing Tax guide:

• Tax Configuration Using Rapid Implementation

• Tax Configuration

1. Manage tax regimes.

◦ Perform the task Manage Tax Regimes to create and maintain tax regimes for the taxes in each country andgeographic region where a separate tax or collection of taxes apply.

Use the Tax Configuration Workbook to upload all common tax setups. Use the Tax Implementation Workbookto upload your organization-specific setups such as tax regime subscriptions.

You can also use the individual Tax Regimes and Tax Regime Subscriptions spreadsheets to exclusively createtax regimes and tax regime subscriptions.

◦ See:

• Tax Configuration Workbook: Explained

• Creating Tax Setup Using the Tax Configuration Workbook: Worked Example

• Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example

• Tax Implementation Workbook: Explained

• Creating Tax Setup Using the Tax Implementation Workbook: Worked Example

• Creating a Tax Regime Using the Manage Tax Regimes Spreadsheet: Worked Example

2. Run jurisdiction and rates upload program.

◦ Perform the task Run Jurisdiction and Rates Upload Program to upload US sales and use tax jurisdictionsand tax rates from a tax partner.

◦ See:

• Tax Configuration Content Upload Program: How It Is Processed

3. Manage taxes.

◦ Perform the task Manage Taxes to create and maintain details for the taxes of tax regimes.

Use the Tax Configuration Workbook to upload all common tax setups. Use the Tax Implementation Workbookto upload your organization-specific tax account assignments.

You can also use the individual Taxes spreadsheet to create taxes for a tax regime or a collection of taxregimes.

◦ See:





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• Tax Implementation Workbook: Explained

• Creating Tax Setup Using the Tax Implementation Workbook: Worked Example

4. Manage tax rates and tax recovery rates.

◦ Perform the task Manage Tax Rates and Tax Recovery Rates to create and maintain details for tax ratesand tax recovery rates.

Use the Tax Configuration Workbook to upload all common tax setups.

You can also use the individual Tax Rates, Tax Rate Accounts, Tax Recovery Rates, and Tax Recovery RateAccounts spreadsheets to create tax statuses, tax jurisdictions, tax rates, tax recovery rates, and tax accountswhere needed.

◦ See:




5. Manage tax rules.

◦ Perform the task Manage Tax Rules to create and maintain tax rules that define the conditions under whichthe exceptions to the default taxability apply.

Use the Tax Configuration Workbook to upload all common tax setups.

You can also use the individual Tax Rules spreadsheet to create tax rules details.

◦ See:




6. Manage tax registrations.

◦ Perform the task Manage Tax Registrations to create and maintain tax registration information related to aparty's transaction tax obligation with a tax authority for a tax jurisdiction where it conducts business.

Use the Tax Implementation Workbook to upload your organization-specific tax registrations.

◦ See:

• Tax Registrations: Explained

7. Manage tax exemptions.

◦ Perform the task Manage Tax Exemptions to create and maintain tax exemptions to reduce or increase thetax rate applied to a transaction.



43

◦ See:

• Tax Exemptions: Explained

8. Manage simulator transactions.

◦ Perform the task Manage Simulator Transactions to verify tax configuration for taxes that are enabled fortransactions, for simulation, or for both by processing real-time transactions without affecting active data.

◦ See:

• Tax Simulator: Explained

Implementing Payables and Payments: ProcedureTo get started with Oracle Fusion Payables and Oracle Fusion Payments, the Invoicing and Payments Configuration for RapidImplementation task list provides a framework for managing setups for Oracle Fusion Procurement that are required to set upPayables, as well as the setup steps of common options, distribution sets, and invoice tolerances for Payables and the setupsteps of disbursement system options, payment methods, and payment process profiles for Payments.

Setting Up Payables and PaymentsThe tasks in the following list relate to the setup of Payables and Payments.

For setting up Payables and Payments, each task is performed by the Application Implementation Consultant. References tohelp topics in the following tasks are from the following publications:

• Oracle Financials Cloud Implementing Payables Invoice to Pay

◦ General Payables Options chapter, Manage Common Options for Payables and Procurement section

◦ Payables Configuration chapter

◦ Disbursements chapter

• Oracle Procurement Cloud Implementing Procurement

◦ Define Purchasing Configuration chapter, Define Procurement Agents section

• Oracle Procurement Cloud Using Procurement

◦ Manage Supplier Information chapter, Manage Supplier Profiles section

1. Configure Procurement business function, procurement agents, and suppliers.

◦ Perform the task Configure Procurement Business Function, Procurement Agents, and Suppliers,which includes configuring:

• The procurement business function for the procurement business unit to specify procurement documentcontrol, document defaults, document numbering, and related settings.

• Procurement agent access to information, such as purchasing documents and suppliers.



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• Suppliers, sites, and other supplier-related information.

◦ See: Define Procurement Agents section• Create Procurement Agent: Critical Choices

◦ See: Manage Supplier Profiles section• Supplier Model: Explained• Supplier Import Process: Explained• Supplier Sites and Supplier Site Assignments: Explained

2. Manage common options for Payables and Procurement.

◦ Perform the task Manage Common Options for Payables and Procurement to set the controls and defaultvalues that are used by both Payables and Procurement, such as the default liability account and whether toaccrue expense items at time of receipt or at period end.

◦ See: Manage Common Options for Payables and Procurement section• Common Options for Payables and Procurement: Critical Choices• Default Distributions: Explained• Offset Segments: Critical Choices• Accruing Expense Items: Critical Choices

NoteYou can skip this step if you have used the Rapid Implementation spreadsheet for General Ledger tocreate the ledger, legal entities, and business units.

3. Manage distribution sets.

◦ Perform the task Manage Distribution Sets to define a distribution set, which is a list of accounts with orwithout percentages. When you create an invoice that is not associated with a purchase order, you can enterthe distribution set name to automatically create the invoice distributions with a predefined set of accounts.If the distribution set has percentages, the invoice line amount is automatically distributed to the accounts,otherwise you must enter the amounts manually.

◦ See: Payables Configuration chapter• Distribution Sets: Explained

4. Manage invoice tolerances.

◦ Perform the task Manage Invoice Tolerances to define acceptable variances between invoice, purchaseorder, and receipt information. You can define both percentage-based and amount-based tolerances. Invoicesthat exceed the specified tolerances are placed on hold during the invoice validation process.

◦ See: Payables Configuration chapter• Invoice Tolerances: Explained



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5. Manage disbursement system options.

NotePayments provides predefined setups for Steps 5 to 7. You do not need to modify the predefined setupsunless you wish to change disbursement system options, or create customized payment methods orpayment process profiles.

◦ Perform the task Manage Disbursement System Options to manage payment processing options at theenterprise and business unit level.

6. Manage payment methods.

◦ Perform the task Manage Payment Methods to define or manage payment methods and to attach or updatevalidations that are assigned to them. See:

• Payment Methods: Explained

• Payment Method Defaulting: Explained

• Setting Up User-Defined Validations for Payment Methods or for Payment Files: Worked Example

7. Manage payment process profiles.

◦ Perform the task Manage Payment Process Profiles to define or manage payment process profiles, whichare entities that determine the payment processing type, grouping of installments, grouping of payments, andthe definition of usage rules based on payment methods, disbursement bank accounts, business units, andcurrencies. See:

• Payment Process Profiles: Explained



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Implementing Assets: ProcedureThe Assets task list provides a framework for developing and managing your Assets flexfields, system controls, fiscal years,locations, calendars, prorate conventions, asset books, and asset categories to enable your accounting and reportingrequirements.

Setting Up AssetsThe tasks in the following list relate to the setup of Oracle Fusion Assets. These are the basic steps for setup. These tasksappear in the setup task list in the Setup and Maintenance work area; however, in your task list the tasks may be interspersedwith other tasks that do not need to be performed before you can use Oracle Fusion Financials.

For setting up Assets, each task is performed by the Application Implementation Manager. All documentation references arefrom the Oracle Financials Cloud Implementing Assets guide, unless otherwise noted.

1. Manage fixed assets flexfield value sets.

◦ Perform the task Manage Fixed Assets Flexfield Value Sets to create value sets.

◦ See: Oracle Applications Cloud Extending the Applications for Functional Administrators guide: Flexfields forCustom Attributes chapter

• Flexfield Management section: Flexfields and Value Sets: How They Work Together

• Manage Value Sets section

◦ Value Sets: Explained

◦ Defining Value Sets: Critical Choices



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2. Manage Assets key flexfields.

◦ Perform the task Manage Fixed Assets Key Flexfields to create flexfield segments that let you:

• Create categories and group assets by financial information using the Asset Category key flexfield.

• Group your assets by non-financial information using the Asset Key flexfield.

• Group and track your assets by physical location using the Location flexfield.

◦ See: Assets Flexfields chapter

• Asset Category Key Flexfield: Explained

• Asset Key Flexfield: Explained

• Location Flexfield: Explained

3. Manage system controls.

◦ Perform the task Manage System Controls to:

• Enter the enterprise name that appears on your reports.

• Establish the oldest date placed in service.

• Define your key flexfield structures.

• Define your automatic asset numbering.

◦ See: Assets Flexfields chapter: System Controls: Explained

4. Manage fiscal years.

◦ Perform the task Manage Fiscal Years to create a standard set of periods used to prepare annual financialstatements for reporting and tax purposes.

◦ See: Asset Books chapter: Fiscal Years: Explained

5. Manage asset locations.

◦ Perform the task Manage Asset Locations to create locations to group and track your assets by physicallocation.

◦ See: Assets Flexfields chapter: Location Flexfield: Explained

◦ See: Oracle Applications Cloud Extending the Applications for Functional Administrators guide: Flexfields forCustom Attributes chapter: Flexfields and Oracle Fusion Application Architecture: How They Work Together

6. Manage asset calendars.

◦ Perform the task Manage Asset Calendars to define depreciation calendars and prorate calendars accordingto your company's needs.

◦ See: Asset Books chapter

• Creating Calendars: Points to Consider



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• Creating an Asset Calendar: Worked Example

7. Manage prorate conventions.

◦ Perform the task Manage Prorate Conventions to create conventions used to determine how muchdepreciation to take in the first and last year of an asset's life.

◦ See: Asset Books chapter: Prorate and Retirement Conventions: Explained

8. Manage asset categories.

◦ Perform the task Manage Asset Categories to define information that is common to a group of assets, suchas the depreciation method and the prorate convention.

◦ See: Asset Categories chapter

• Asset Categories: Explained

• Creating an Asset Category: Worked Example

• Asset Category Key Flexfield: Explained

9. Manage asset books.

◦ Perform the task Manage Asset Books to organize depreciation rules, accounts, and calendars by assetbook.

◦ See: Asset Books chapter

• Creating or Modifying Asset Books: Points to Consider

• Creating a Corporate Book: Worked Example

• Creating a Tax Book: Worked Example

Implementing Expenses: ProcedureThe Define Expenses Configuration for Rapid Implementation task list provides a framework for developing and managingyour system options, expense report templates, approval rules, and conversion rates and policies.

The tasks in the Define Expenses Configuration for Rapid Implementation task list enable expense entry, approval, andreimbursement processing in Expenses.

Setting Up ExpensesTo set up Expenses, each task is performed by the Application Implementation Consultant. References to help topics in thefollowing tasks are from the Oracle Financials Cloud Implementing Expenses: Expense Policies and Rules chapter.

1. Manage expenses system options.

◦ Perform the task Manage Expenses System Options to define setup options for managing expense entryand processing for all business units.

◦ Confirm that the default settings are aligned with your business practices.



49

2. Manage expense report templates.

◦ Perform the task Manage Expense Report Templates to define expense types applicable to your companyand group them into expense templates. Expense templates are defined by business units. The expensetemplates available in expense report entry is determined by the business unit of the employees.

◦ Specify receipt requirements when you define expense types.

◦ See:• Expense Templates: Points to Consider• Can expense types be used across expense templates?• Configuring Expense Policies: Points to Consider.

3. Manage expense approval rules.

◦ Perform the task Manage Expense Approval Rules to define expense report approval rules based on yourcompany's approval policies.

◦ Modify the predefined rules as needed.

◦ See:• Configuring Approval Rules: Explained• Defining Approval Rules: Explained

NoteTo enable audit of expense reports, you must define audit rules in addition to approval rules.

4. Manage conversion rates and policies.

◦ Perform the task Manage Conversion Rates and Policies to select the conversion rate type for eachbusiness unit.

◦ See: Configuring Expense Policies: Points to Consider

Implementing Receivables and Payments: ProcedureThe Receivables task list provides a framework for developing and managing your accounts receivable environment. Thisincludes the necessary setups in Oracle Fusion Receivables and the related setups in Oracle Fusion Payments.

Defining the Receivables and Payments ConfigurationThe tasks in the following list relate to the setup of Receivables and Payments for Receivables. These are the basic steps forsetup.

For setting up Receivables and Payments for Receivables, each task is performed by the Application ImplementationConsultant. All documentation references are from these chapters in Oracle Financials Cloud Implementing ReceivablesCredit to Cash:

• Define Common Accounts Receivable Configuration



50

• Manage Receivables System Options

• Define Customer Billing Configuration

• Define Customer Payments

• Configure Payment System Connectivity

• Define Funds Capture

• Define Customer

1. Manage Receivables system options.

◦ Perform the task Manage Receivables System Options to manage the basic settings of your Receivablesenvironment.

◦ See: Manage Receivables System Options chapter:

• Updating System Option Records: Critical Choices

• Using Header Level Rounding: Example

• Tax Invoice Printing Options

• Tuning Segments: Explained

• Log File Message Levels: Explained

• Transaction Delivery E-Mail Subject Line: Examples

• Transaction Delivery Using E-Mail: How It Works

• Setting Up Oracle B2B to Send Receivables Transactions in XML: Procedures

• Setting Up B2B XML Invoicing for Receivables: Explained

• Processing XML Transactions for Receivables: Explained

2. Manage Receivables activities.

◦ Perform the task Manage Receivables Activities to set up default accounting information for all activities inaccounts receivable other than transaction processing and receipt processing.

◦ See: Define Common Accounts Receivable Configuration: Define Receivables Activities section:

• Receivables Activity Types

• GL Account Source

• Tax Rate Code Source

3. Manage AutoAccounting rules.

◦ Perform the task Manage AutoAccounting Rules to set up default accounting information for Receivablestransaction processing.

◦ See: Define Customer Billing Configuration: Define AutoAccounting section:

• AutoAccounting Account Types and Segment Values



51

• AutoAccounting Structure: Points to Consider

• Using AutoAccounting to Derive Accounting Flexfield Segments: Example

4. Manage remit-to addresses.

◦ Perform the task Manage Remit-to Addresses to assign remit-to addresses to Receivables transactions.

◦ See: Define Customer Billing Configuration: FAQs for Remit-to Addresses section:

• How can I use remit-to addresses?

• How does AutoInvoice validate remit-to addresses?

• How can I define a default remit-to address?

• Why did the country appear?

• Why do I verify the address?

5. Manage standard memo lines.

◦ Perform the task Manage Standard Memo Lines to define memo lines for line items that are not inventoryitems.

◦ See: Define Customer Billing Configuration: Define Memo Lines section: Revenue Accounts and Memo Lines:Explained

6. Manage funds capture payment methods.

◦ Perform the task Manage Funds Capture Payment Methods to define funds capture payment methods toenable customers to remit payments. Payments supports bank account transfers for automated funds captureprocessing.

7. Manage funds capture process profiles.

◦ Perform the task Manage Funds Capture Process Profiles to define profiles for funds capture processingwith rules for authorization and settlement handling.

◦ See: Define Funds Capture chapter: Funds Capture Process Profile: Explained

8. Manage internal payees.

◦ Perform the task Manage Internal Payees to set up one or more business units that use a paymentprocessor or gateway to receive funds from customers.

9. Manage payment systems.

◦ Perform the task Manage Payment Systems to define external organizations, such as banks or paymentprocessors, that process funds capture and disbursement transactions.

◦ See: Configure Payment System Connectivity chapter

• Validations: Critical Choices

• Formats: Explained



52

• Transmission Protocol: Explained

• Transmission Configuration: Explained

• Configuring Your Communication Channel to a Payment System: Explained

• Payment System: Explained

• Payment System Account: Explained

• Importing a Security Credential File: Procedures

10. Manage receipt classes and methods.

◦ Perform the task Manage Receipt Classes and Methods to set up the steps required for receipts and to setup default accounting information for receipt processing.

◦ See: Define Customer Payments: Define Receipt Classes and Methods section:

• Remittance Methods and Clearance Methods

• Automatic Receipt Processing: Points to Consider

• Fund Transfer Error Handling: Explained

• Remittance Bank Accounts: Explained

11. Manage lockbox.

◦ Perform the task Manage Lockbox to set up a lockbox to create receipts automatically from data supplied byyour remittance bank.

◦ See: Define Customer Payments: Define Lockbox section:

• Processing Lockbox Files: How It Works

• Lockbox Interface Table AR_PAYMENTS_INTERFACE_ALL

• Using a Custom Matching Rule with Lockbox: Explained

• Match Receipts By Method: Explained

12. Manage transmission formats for lockbox.

◦ Perform the task Manage Transmission Formats for Lockbox to set up lockbox transmission formats. Thetransmission formats ensure that data is correctly transferred from your remittance bank.

◦ See: Define Customer Payments: Define Transmission Formats for Lockbox section:

• Validating the Lockbox File Transmission: How It Works

• Lockbox Transmission Formats

• Lockbox Transmission Format Record Types

• Lockbox Transmission Format Field Types



53

13. Manage statement cycles.

◦ Perform the task Manage Statement Cycles to set up statements and statement cycles that determine whento send statements to your customers.

◦ See: Define Common Accounts Receivable Configuration: Define Statements section:

• Setting Up for Statements: Procedure

• Statement Cycles: Example

14. Create customer.

◦ Perform the task Create Customer to create customer records for all organizations and persons with whomyou do business.

◦ See: Define Customer chapter: Define Customer Account section and Manage Customers section:

• Customer Account Relationships: Explained

• Customer Account Uses: Points to Consider

• Customer Addresses: Points to Consider

• Related Contact Sites: Explained

• Customer and Party: Explained

• Party Relationships: Explained

15. Manage approval limits.

◦ Perform the task Manage Approval Limits to set approval limits for each of your users for specifictransactions and amount ranges per currency.

◦ See: Define Common Accounts Receivable Configuration: Define Approval Limits section: Approval LimitsDocument Types.

Intercompany Balancing Rules: ExplainedIntercompany balancing rules are used to generate the accounts needed to balance journals that are out of balance by legalentity or primary balancing segment values.

You specify the intercompany receivables and intercompany payables accounts you want to use. The intercompanybalancing feature then uses these rules to generate the accounts of the balancing lines it creates.

Defining Intercompany Balancing RulesYou can define intercompany balancing rules at the following rule levels:

1. Primary balancing segment

2. Legal entity

3. Ledger

4. Chart of accounts



54

The rules are evaluated in the order shown above. For example, you can define a Primary Balancing Segment rule and aLegal Entity level rule. If both rules are used to balance a particular journal, the Primary Balancing Segment rule is used, as ithas a higher precedence.

You have flexibility in defining your intercompany balancing rules. You can have a simple setup in which you define one rulefor your chart of accounts. This rule is used for all intercompany balancing for all ledgers that use this chart of accounts.Alternatively, you can have a more granular set of rules. For example, you can define a different rule for each legal entity andone chart of accounts rule to cover any gaps in your rule definitions. You can gain even more granularity by defining rules forspecific journal and/or category combinations or intercompany transaction types.

Intercompany Balancing Rules: ExamplesThis topic provides examples of intercompany balancing rules and the intercompany balancing lines generated. These rulesare used to generate the accounts needed to balance journals that are out of balance by legal entity or primary balancingsegment values.

Simple Chart of AccountsIn this scenario you have one chart of accounts for all ledgers. The chart of accounts has an intercompany segment. Youare using this intercompany segment and the company segment to identify the intercompany trading partners for eachtransaction. You do not have a need to track their intercompany activity at a granular level such as by journal source andjournal category or by intercompany transaction type.

Setup

• InFusion USA Chart of Accounts

SegmentQualifier

PrimaryBalancingSegment

SecondBalancingSegment

ThirdBalancingSegment

Account IntercompanySegment

SegmentName

Company (CO)

Cost Center (CC)

Product (PROD)

Account (ACCT)

Intercompany (IC)

• Ledger, Legal Entity, Primary Balancing Segment Value Assignments

Ledger Legal Entity Primary Balancing SegmentValue

InFusion USA

InFusion Farms

3100, 3200, 3300, 3400, 3500

InFusion USA

InFusion Textiles

4000

InFusion USA

InFusion Products (East)

5000



55


InFusion USA

InFusion Products (West)

6000

InFusion USA

1000, 9000

• Chart of Accounts Rule

RuleNumber

Chart ofAccounts

ARAccount

APAccount

Source Category TransactionType

1

InFusionUSAChart ofAccounts

1000 - 000- 0000 -13010 -0000

1000 - 000- 0000 -21010 -0000

Other

Other

None

• Journal Balancing

◦ Journal before Balancing

Line LineType

LegalEntity

CO CC PROD ACCT IC Debit Credit

1

Expense

InFusionFarms

3100

100

1200

52330

0000

150

2

Liability

InFusionTextiles

4000

500

1300

40118

0000

150


◦ Journal after Balancing

UsesRule

Line LineType

LegalEntity

Company CostCenter

Product Account IntercompanyDebit Credit

1

Expense

InFusionFarms

3100

100

1200

52330

0000

150

2

Liability

InFusionTextiles

4000

500

1300

40118

0000

150



56

UsesRule

Line LineType

LegalEntity

Company CostCenter

Product Account IntercompanyDebit Credit

1

3

ICAP

InFusionFarms

3100

100

1200

21010

4000

150

1

4

ICAR

InFusionTextiles

4000

500

1300

13010

3100

150

Legal Entity and Chart of Accounts RulesIn this example the legal Entity InFusion Textiles intercompany manufacturing activities are tracked separately from its non-manufacturing activities. In order to achieve this legal entity level rules are defined specifically between the legal entity InFusionTextiles and the two manufacturing legal entities, InFusion Products (East) and InFusion Products (West). A chart of accountsrule is created to cover all other intercompany activities.

Setup

• InFusion USA Chart of Accounts

SegmentQualifier

PrimaryBalancingSegment

SecondBalancingSegment

ThirdBalancingSegment

Account IntercompanySegment

SegmentName

Company

Cost Center

Product

Account

Intercompany

• Ledger, Legal Entity, Primary Balancing Segment Value Assignments


InFusion USA

InFusion Farms

3100, 3200, 3300, 3400, 3500

InFusion USA

InFusion Textiles

4000

InFusion USA

InFusion Products (East)

5000

InFusion USA

InFusion Products (West)

6000

InFusion USA

1000, 9000



57

• Chart of Accounts Rule

RuleNumber

Chart ofAccounts

ARAccount

APAccount


2

InFusionUSAChart ofAccounts

1000 - 000- 0000 -13050 -0000

1000 - 000- 0000 -21050 -0000

Other

Other

None

• Legal Entity Level Rule

Rule No. FromLegalEntity

To LegalEntity

ARAccount

APAccount


3

InFusionTextiles

InFusionProducts(West)

1000 -000 -0000 -13020 -0000

1000 -000 -0000 -21020 -0000

Other

Other

None

4

InFusionTextiles

InFusionProducts(East)

1000 -000 -0000 -13030 -0000

1000 -000 -0000 -21030 -0000

Other

Other

None


◦ Journal before Balancing

Line LineType

LegalEntity


1

Expense

InFusionFarms

3100

100

1200

52330

0000

150

2

Expense


5000

100

1200

52340

0000

200

3

Expense


6000

200

1300

52345

0000

300



58

Line LineType

LegalEntity


4

Liability

InFusionTextiles

4000

500

1300

40118

0000

650


◦ Journal after Balancing

UsesRule

Line LineType

LegalEntity


1

Expense

InFusionFarms

3100

100

1200

52330

0000

150

2

Expense


5000

100

1200

52340

0000

200

3

Expense


6000

200

1300

52345

0000

300

4

Liability

InFusionTextiles

4000

500

1300

40118

0000

650

2

5

ICAR

InFusionTextiles

4000

500

1300

13050

3100

150

2

6

ICAP

InFusionFarms

3100

100

1200

21050

4000

150

4

7

ICAR

InFusionTextiles

4000

500

1300

13030

5000

200

2

8

ICAP


5000

100

1200

21050

4000

200

3

9

ICAR

InFusionTextiles

4000

500

1300

13020

6000

300

2

10

ICAP


6000

200

1300

21050

4000

300



59


Chapter 4Defining Financial Data Security

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4 Defining Financial Data Security

Define General Ledger Security: ExplainedGeneral Ledger has several security features including:

Data Access Set Security: Grants access to a ledger, ledger set, or specific primary balancing segment values associatedwith a ledger. Create and edit data access set security on the Manage Data Access Sets page from the Setup andMaintenance work area or from your implementation project.

Segment Value Security: Controls access to value set values associated with any segment in your chart of accounts.Create and edit segment value security on the Define Chart of Accounts page from the Setup and Maintenance workarea or your implementation project.

Function and Data Security: Secures features and data with privileges that are mapped to roles.

• Access through the Define Security task list on the Setup and Maintenance work area or your implementationproject.

• Use Oracle Identity Manager (OIM) to manage user and user-role assignments.

• Use Authorization Policy Manager (APM) to manage data roles and duty roles.

Defining Segment Value Security RulesSet up segment value security rules against your value sets to control access to parent or detail segment values.

• Securing a value set denies access to all values by default. Create conditions and assign them to specific data rolesto control access to your value set values.

• Restrict data entry, online inquiry, and reporting to specific values by using segment value security rules.

General Points About Segment Value Security:

• Used with flexfield segments.

• Applies at the value set level. If a value set is secured, every usage of the value set in the chart of accounts structureis secured. For example, if the same value set is used for the legal entity and intercompany segments of the chart ofaccounts, the same security is applied to both segments.

• Applies only to independent value sets.

• Specifies that data security be applied to segment values that use the value set. Based on the roles provisioned tousers, data security policies determine which values of the segment users can view or modify.

• Applies mainly when data is created or updated, and to account combination tables for query purposes.

• Controls access to parent or detail segment values.

NoteA distinction between setup and transactions user interfaces is that segment value security prevents you fromseeing certain account values in transaction user interfaces but you can still see the account combinations withthe secured values in setup user interfaces.

If you try to update the field in the setup user interface, you cannot use those secured values. For transaction,balance, and query activity type user interfaces, the segment value security prevents both the viewing and usingof the secured values. Segment value security control is both for Read and Write access control.



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Related Topics• How can I secure GL balances cubes

Data Access Set Security: OverviewData Access Sets secure access to ledgers, ledger sets, and portions of ledgers using primary balancing segment values.If you have primary balancing segment values assigned to a legal entity, then you can use this feature to secure access tospecific legal entities.

• Secures parent or detail primary balancing segment values.

• Secures the specified parent value as well as all its descendents, including midlevel parents and detail values.

• Requires all ledgers assigned to the data access set to share chart of accounts and accounting calendar.

When a ledger is created, a data access set for that ledger is automatically created; giving full read and write access to thatledger. Data access sets are automatically created when you create a new ledger set as well. You can also manually createyour data access sets to give read only access or partial access to select balancing segment values in the ledger.

You can combine ledger and ledger set assignments to a single data access set you create as long as the ledgers all sharea common chart of accounts and calendar. When a data access set is created, data roles are automatically created for thatdata access set. Three data roles are generated for each data access set, one for each of the Oracle Fusion General Ledgerroles:



• Financial Analyst

The data roles then must to be assigned to your users before they can use the data access set.

• Full Ledger Access: Access to the entire ledger or ledger sets. For example, this could mean read only access tothe entire ledger or both read and write access.

https://fusionhelp.oracle.com/helpPortal/faces/AtkHelpPortalMain?TopicId=C752CE9B7664DF04E040D30A68811B32



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• Primary Balancing Segment Value: Access one or more primary balancing segment values for that ledger. Youcan specify read only, read and write access, or a combination of the two for different primary balancing segmentvalues for different ledgers and ledger sets.

NoteSecurity by management segment consistent with the primary balancing segment as used above is not currentlyavailable.

Data Access Set Security: ExamplesThis example shows two data access sets that secure access by using primary balancing segment values that correspond tolegal entities.

ScenarioThe figure shows the actions enabled when an access level is assigned to a balancing segment representing legal entities (LE)for one of the two access levels:

• Read Only

• Read and Write

• InFusion USA Primary Ledger is assigned to this Data Access Set.

• Read only access has been assigned to balancing segment value 131 that represents the InFusion USA HealthLE3.



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• Read and write access has been assigned to the other two primary balancing segment values 101 and 102 thatrepresent InFusion USA Health LE1 and LE2.

In summary, you can:

• Create a Journal Batch: In ledgers or with primary balancing segment values if you have write access.

• Modify a Journal Batch: If you have write access to all ledgers or primary balancing segment values that areused in the batch.

• View a Journal Batch: If you have read only or write access to the ledger or primary balancing segment values.

Segment Value Security: ExamplesSegment value security is enforced in Oracle Fusion Applications where ever the charts of accounts values are used.

Scenario

1. When entering a journal for a ledger with a secured chart of accounts, you can only use account values for whichthe access is granted using segment security rules.

2. When running reports against a ledger with a secured chart of accounts, you can only view balances for accountsfor which the access is granted using segment security rules.

3. When viewing ledger options in an accounting configuration, if the accounts specified include references to anaccount with values you have not been granted access to, you can see the account but not be able to enter thatsecured value if you select to modify the setup.

Example

Create conditions and assign them to specific data roles to control access to your segment values. For example:

1. Enable security on both the cost center and account value sets that are associated with your chart of accounts.

2. Assign the General Accountant - InFusion USA data role to have access to cost center Accounting and account USRevenue.

3. Deny all other users access to the specified cost center and account values.

Segment Value Security Operators



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Use any of the following operators in your conditions to secure your segment values:

Operator Usage

Equal to

• Secures a detail specific value.

• Don't use this operator to secure a parent value.

Not equal to

• Secures all detail values except the one that youspecify.

• Don't use this operator to secure a parent value.

Between

Secures a detail range of values.

Is descendent of

Secures the parent value itself and all of its descendentsincluding mid level parents and detail values.

Is last descendent of

Secures the last descendents, for example the detailvalues of a parent value.

Tip:

For Is descendent of and Is last descendent of:

• Specify an account hierarchy (tree) and a tree version to use this operator.

• Understand that the security rule applies across all the tree versions of the specified hierarchy, as well as allhierarchies associated with the value set.

Enabling Security on a Chart of Accounts: ExampleEnabling security for a chart of accounts controls access to values in your account segments. To enable security:

• Create and assign conditions and polices to rules.

• Specific data roles to control access during journal entry, account inquiry, and reporting.

NoteBefore proceeding with these steps, determine what roles are defined and assigned in Oracle Identity Manager(OIM) for each ledger and its chart of accounts. The definition of security policies requires specifying roles that areimpacted by these rules.

Important: As soon as segment value security is enabled on the chart of accounts, all users are denied accessto that chart of accounts. The system administrator must specifically grant security policies to the users' roles toenable the users to access their values for that chart of accounts.



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ScenarioIn this example, you are responsible for creating a segment value security rule for each of your segments of your InFusionAmerica chart of accounts.

1. Ensure that your tree and tree version definitions are properly set up.

NoteThis step is important if you plan on using tree operators in your policy definitions since the policy maynot provide the expected action if the hierarchy is not properly defined.

2. Navigate to the Setup and Maintenance page.

3. In the All Tasks tab, search for Manage Segment Value Security Rules. Click the Go to Task.

4. Enter the wanted information into the Value Set Code field. Click Search.

5. With the value set highlighted, click Edit.

6. Enable the Security enabled check box.

7. Enter the Data Security Resource Name.

8. Click Edit Data Security to begin defining the security condition and policy.

9. With the Condition tab selected, click Create to begin creating the condition.

NoteWhile defining each condition, you can select to specify whether it uses tree operators or regularoperators. Only the following operators are supported.

◦ For non-tree operators select from:

• Equal to

• Not Equal to

• Between

• Not Between

◦ For tree operators select from:

• Is a last descendent of

• Is a descendent of



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10. Click Save.

11. On the Policy tab, click Create in the General Information tab.

12. Enter information in the General Information tab.

13. Select the Role tab and search for the relevant data role to assign to this policy.

14. Click the Rule tab to associate the relevant condition with the policy.

NoteThe Row Set field determines the range of value set values affected by the policy.

◦ If Multiple Values is selected, then a condition must be specified.

◦ If All Values is selected, then the policy grants access to all values in the value set and no conditionis needed.

15. Repeat these steps for the remaining value sets in your chart of accounts.

16. Click Save and Close.

17. Click Submit.

18. The last step is to run the deploy process by clicking the Deploy Flexfield button on the Manage Key Flexfieldspage before security is enabled for the chart of accounts.

Related Topics

• Flexfield Deployment: Explained

https://fusionhelp.oracle.com/helpPortal/faces/AtkHelpPortalMain?TopicId=98B7FA567B266126E040D30A68815145


Chapter 5Configuring Financial Reporting

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5 Configuring Financial Reporting

Financial Reporting Center: How It WorksThe Oracle Fusion Financial Reporting Center provides functionality for reporting on Oracle Fusion General Ledger balances. Itprovides secure, self-service access to reports that use real time account information.You can design traditional financial report formats such as balance sheets, profit and loss statements, and cash flow reports.You can also design nontraditional formats for financial or analytic data that include text and graphics.

ComponentsFinancial Reporting Center is comprised of numerous components:

• Financial Reporting: Financial users and analysts access live reports and books or published snapshot reportsand books from previously scheduled batches in a variety of formats. Other functionality includes the followingcapabilities:

◦ Refresh report data using runtime points of view or parameters

◦ Drill through from parents to other parents

◦ Drill down to detail balances, journal lines, and subledger transactions

• Oracle Hyperion Smart View: Financial analysts view, import, manipulate, distribute, and share data from yourOracle Fusion General Ledger balances in Microsoft Excel.

• Account Monitor and Account Inspector: Financial analysts monitor and track key account balances in real timeat every level of your dimensions and hierarchies. These tools provide multidimensional account analysis and drilldown capability.



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• Workspace: Reporting administrators:

◦ Create, open, save, and delete folders

◦ Store report objects, reports, and snapshot reports

• Oracle Hyperion Financial Reporting Studio: Report authors use an object-oriented graphical report layout withreport objects, such as text boxes, grids, images, and charts, to design reports.

Related Topics

• Setting Up Your Financial Reporting Center: Critical Choices

Define Financial Reporting CenterOracle Fusion Financial Reporting Center is a powerful tool for accessing, designing, and presenting financial reports andanalytic data.

Configure Financial Reporting CenterYou have access to the reports through the folder structure in the Financial Reporting Center and Workspace installed withOracle Fusion Financials. Your Oracle Fusion Business Intelligence (BI) administrator defines the folder structure in Workspacetaking into consideration your company's security requirements for folders and reports, as well as report distributionrequirements for financial reporting batches.

Security can be set on folders and reports from Workspace. BI Catalog stores both the Financial Reports and the BI PublisherReports. You are granted access to the folders and reports you need to view by your BI administrator.

Create and Secure Folder StructureTo create a folder or sub-folder:

1. Navigator > Financial Reporting Center.

2. From the Financial Reporting Center task panel, select Open Workspace for Financial Reporting.

3. From within Workspace select the Navigator > Applications > BI Catalog.

4. On the Oracle BI Catalog page, go to the desired location in the Folders panel.

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5. In the Oracle BI Catalog tool bar, click New and select Folder.

6. The New Folder dialog is displayed. Enter the folder name.

7. OK.

To assign permissions to a folder:


2. From the Financial Reporting Center task panel, select Launch Workspace.

3. From within Workspace select the Navigator menu > Applications > BI Catalog.

4. Search for the folder to which you want to assign permissions.



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5. Go to the Tasks panel and click Permissions. The Permission dialog is displayed.

6. Click the Add users/roles button.



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7. In the Add Application Roles, Catalog Groups and Users dialog box, query the roles and select those desired.In this example, select General Ledger Functional Administration Duty and General Ledger and ProfitabilityManagerial Duty.

8. Click the Move button.

9. Set Permission to the level desired. In this example, select Full Control.

10. OK.

Configure Smart View Client for UsersSmart View is a multidimensional pivot analysis tool combined with full Excel functionality. Smart View enables you tointeractively analyze your balances and define report using a familiar spreadsheet environment.

Load Smart View, an Excel add-in, to each client computer. To download the installation files from Workspace:

1. Navigator > Financial Reporting Center > Open Workspace for Financial Reports.

2. In Workspace: Tools > Install > Smart View.

3. Alternatively, download Smart View from http://www.oracle.com/technetwork/middleware/epm/downloads/smart-view-1112x-1594693.html.



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NoteSince Smart View is an add-in to Microsoft Office products, you can install Smart View only on a Windowsoperating system.

Once Smart View is installed, it must be configured to connect to Oracle Fusion Applications. Use the Smart View SharedConnections URL. You can derive the Shared Connections URL by following the following steps.

1. Open Workspace for Financial Reports from the Financial Reporting Center.2. Edit the Workspace URL, for example, if the Workspace URL is https://fusionsystemtest-p-external-

bi.us.oracle.com/workspace/index.jsp. Remove index.jsp and add SmartViewProviders at the end of the URL.

If the Workspace URL is https://efops-rel5st4-cdrm-external-bi.us.oracle.com:10622/workspace/index.jsp,the Shared Connections URL is https://efops-rel5st4-cdrm-external-bi.us.oracle.com:10622/workspace/SmartViewProviders.

3. Copy the URL.

4. Launch Excel.

5. Navigate to the Smart View menu >Options

6. Select the Advanced option.

7. Paste the URL in the Shared Connections URL field.

8. Click the OK button.

For more information on configuring the Smart View client for users, see Oracle Hyperion Smart View for Office User's Guidefor Oracle Hyperion Smart View.

To connect Oracle Fusion General Ledger Balances cubes in Smart View:

1. Open Smart View from your Start menu > Programs > Microsoft Office > Microsoft Excel 2007.

2. Go to the Smart View menu > Open, in the Start on the ribbon > click on Smart View Panel that appears in thedrop down box under the ribbon. This launches a task pane.

3. Click the Shared Connections button on the task pane.



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4. Sign in with your user name and password.

5. Click the Select Server list icon to proceed.

NoteIf the Essbase Server is not there, then it has to be added. Use the following steps:

a. Click the Add Essbase Server link on the bottom of the spreadsheet.

b. Specify the Essbase Server login and password.

c. Expand the Essbase server and locate its cube.

6. Select Oracle Essbase from the list of shared connections.

7. Click the Expand to expand the list of cubes.



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8. Expand your cube that has the name of your chart of accounts.

9. Click db. A list of functions appears on the bottom of the panel.

10. Click the Ad hoc analysis.

NoteYou must perform the steps above only once for a new server and database.

To set how the name and alias of the Essbase database appears:

1. Click the Options on the ribbon > select the Member Options > select Member Name Display.

2. Set one of these three options:

• Distinct Member Name: Only shows the full Essbase distinct path.

• Member Name and Alias: Shows both the member name and the alias.

• Member Name Only: Shows only the member name.

NoteThe Smart Slice feature is not supported in Oracle Fusion General Ledger. For all other documentation, refer tothe Oracle Hyperion Smart View for Office User's Guide.

Configure Financial Reporting Studio Client for UsersOracle Hyperion Financial Reporting Studio is client-based software tool used for authoring financial reports. Prerequisitesneeded for installing the Financial Reporting Studio are:

1. Financial Reporting Studio Client Certifications found at: http://www.oracle.com/technetwork/middleware/bi-foundation/hyperion-supported-platforms-085957.html.

2. The end user's computer requires Microsoft Office installations.



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You connect to the Financial Reporting Studio by downloading the installation files to your computer from Workspace.Follow this path:

1. Navigator > Financial Reporting Center > Open Workspace for Financial Reports.

2. In Workspace: Tools > Install > Financial Reporting Studio.

After performing the prerequisites and completing the installation, launch the Financial Reporting Studio. You must provideyour user ID, password, and the Server URL. Derive the Server URL information by following the steps:

1. Open Navigator > Financial Reporting Center > Open Workspace for Financial Reports.

2. Edit the Workspace URL and remove workspace/index.jsp.

3. Two examples of Server URLs are:

◦ If the Workspace URL is https://fusionsystemtest-p-external-bi.us.oracle.com/workspace/index.jsp, theFinancial Reporting Server URL is https://fusionsystemtest-p-external-bi.us.oracle.com.

◦ If the Workspace URL is https://fusionsystemtest-p-external-bi.us.oracle.com:10622/workspace/index.jsp, theFinancial Reporting Server URL is https://fusionsystemtest-p-external-bi.us.oracle.com:10622.

4. Copy the modified URL to the Server URL field.

NoteFor end users installing the Oracle Fusion Financials Reporting Studio, the installer launches a separate consolewindow that continues to run for a brief time after the installation completes the setup tasks. The process isnormal, expected, and applies to Oracle Hyperion Reporting Studio installations in both the Oracle FusionApplications and Enterprise Performance Manager modes.

You must save a new report before attempting to preview it with Web Preview.

For more information, see:

• Oracle Enterprise Performance Management System Installation and Configuration Guide.

• Oracle Hyperion Enterprise Performance Management System EPM System Standard Deployment Guide.

Define Essbase Database Connections in WorkspaceYou need to create database connections from Workspace so you can access the cubes from Workspace and FinancialReporting Studio.

NoteLedger setup has to be completed before the database connection can be created. Oracle Fusion General Ledgerbalances cubes are created as part of ledger setup. There is a separate cube for each combination of chart ofaccounts and accounting calendar. A database connection is needed for each cube.

Steps to define a database connection are:




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2. From the Financial Reporting Center task panel, select Open Workspace for Financial Reporting.

3. From within Workspace select the Navigator menu > Applications > BI Catalog.

4. Tools menu > Database Connection Manager.

5. Click New.

6. Enter a user friendly name for the Database Connection Name.

7. Enter Essbase as the Type, your server, user name, and password.

8. Select Application (cube) and Database from the list of values.

9. Expand the Application name to see the related database, for example, db.

10. OK twice to save your selections.

11. Close to save your connection.

For more information on configuring Essbase database connections in Workspace see: Oracle Essbase DatabaseAdministrator's Guide.



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NoteThe database connection is available in both Workspace and Financial Reporting Studio. Optionally, the databaseconnection can be setup in Financial Reporting Studio while entering the grids on a report.

Create Financial Statements: ExplainedIn Oracle Hyperion Financial Reporting Studio, you can design traditional financial report formats such as balance sheets,profit and loss statements, and cash flow reports. You can also design nontraditional reports for financial or analytic data thatinclude text and graphics. Use Financial Reporting Studio that is a client-based application and is launched from your desktopto create your reports. Perform the following basic tasks to begin defining this report.

1. Access the Financial Reporting Studio on your desktop.



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TipThe first time you sign in, you must set the Server URL in this format: https://<servername>-bi-ext.us.oracle.com:port.

2. New Report (1st icon on the tool bar) or File menu > New > Report.

3. Use the Report Pallet page as the container to build your report.

4. New Grid. (First icon in second set on the tool bar.)

5. Press the left mouse button and drag the mouse to select a large area of the grid in which to create your report.

6. Click the Database Connection list.

7. Select your database. A unique cube exists for each combination of chart of accounts and accounting calendar.

8. OK.

Set the Row, Column, and Page Points of ViewSet the point of view dimensions and accounts for the rows, columns, and page levels.

1. Use the Dimension Layout window that opens to arrange your dimensions.

2. Drag and drop:

◦ Accounting Period to Columns.

◦ Account to Rows.

◦ Company to Pages.

TipClick the icon in front of the name to select the dimension to drag to the designed area.



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3. OK.

4. Double-click on Account to open the Select Members dialog box to select the data to use in your report.

5. Click the Account list item in the Selected box on the right.

6. Remove in the center to remove the default Account.

7. Expand for Account node.

8. Expand:

◦ All Corporate Accounts

◦ [Account]@[T]

◦ 95001

9. Select 95011 Revenue.



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10. Add.

11. OK.

12. File > Save As...

13. Select My Folders.

14. Enter the name for the report: XXInFusion Income Statement.

15. Save.

16. Select the last row in the grid. Click the row header (row with the account in it).

17. Insert > Row > Text to add a blank row.

18. Right-click the row header.

19. Insert Row > Data to add another blank row.

20. Add expense accounts by double-clicking on account 95011 in line 3.

21. Remove the Selected account 95011.

22. Expand: > All Corporate Accounts - V1 > [Account]@[T] > 95001 > 95021 - Expenses

23. Select all three accounts: 50000, 60000, and 70000.

24. Add.



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25. Check the Place selections into separate rows check box on the bottom right.

26. OK > Save. Leave the report open for the next activity.

Add a FormulaAdd a formula to calculate total expenses.

1. Right click the row header of the row below row 5.

2. Insert > Row > Formula.

3. Click in the blank cell on row 6.

4. Click the Custom Heading option in the panel on the right hand side of the window.

5. Add a custom heading: Total Expenses.

6. Click the formula cell at row 6 and column A.

7. Sum(). The formula Sum() is entered into the Edit box.

8. Enter [3], [4], [5].

9. After entering the formula, validate the syntax by clicking the blue check mark.



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(I) Save. Leave the report open for the next activity.

Define Columns Using a Range FunctionDefine the columns using a range function to create a rolling 12 period column type report.

1. In the first column on the grid, double-click the AccountingPeriod cell.

2. Remove the default selection to assign a custom period selection.

3. Click the AccountingPeriod in the Selected window.

4. Click Remove.

5. Select Functions.

6. Click the Range list item.

7. Add.

8. OK.

9. Use the Edit Range Function window to add the range function start and end members or to select a hierarchy touse to select your report data.

10. Select the StartMember row.

11. Click in the Value field.



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12. Select Lookup > Functions.

13. Click the RelativeMember list item.

14. Add.

15. Select the Member row.

16. Click in the Value field > Lookup

17. Click the Current Point of View list item.

18. Add > OK..

19. The Offset value determines periods to include from the current point of view. Since this is a rolling 12 month report,enter -12.

20. OK twice.

21. Click the EndMember list item > Lookup

22. Click the Current Point of View list item.

23. Add.

24. OK three times until you return to your report.

25. Save. Leave the report open for the next activity.

Define User Points of ViewDefine the user points of view for the dimensions and specify values for those dimensions.

1. Select the Grid object (The intersection of rows and columns on the left margin.)

2. Right-click the Grid object.



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3. Grid Point of View. The points of view appear across the top of the window.

4. Ledger: User Point of View for Ledger.

5. Expand:

◦ Ledger

◦ All Ledgers

6. Highlight the Ledger item to include in the report: InFusion USA PL.

7. Select Scenario.

8. Expand Scenario.

9. Select Actual as the Scenario member to determine what should be included in the columns.

10. Select Balance Amount.

11. Expand the Balance Amount.

12. Select Period Activity as the balance amount to include in the report.

13. Select Currency.

14. Expand Currency.

15. Search for and select USD from the list.

16. Click the USD list item.



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17. OK.

18. Right-click the Grid object.

19. Click the Grid Point of View Setup.

20. Scroll down and click the Balance Amount list button.

21. Select the Nothing, Lock Member Selection option.

22. OK.

23. Double-click the Pages object.

24. Remove.

25. Select the Prompt for Company list item.



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26. Add.

27. OK.

28. Select Lookup.

29. Click the Default Member list icon.

30. Remove.

31. Expand.

◦ Company.

◦ All Company Values.

32. Select the required companies: 101-US 1 LE 1 BU 1 and 102-US 1 LE 2 BU 2.

33. Add.

34. OK.

35. Click the Member Labels in Prompt Selection Dialog list button.



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36. Select the Alias list item.

37. OK.38. Open the Page Properties dialog box on the right side of the window. If it does not open, click View menu >

Property Sheet.39. Double-click the Pages object.40. Click the Alias: Default option.



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41. Click the first cell in Row 1.

42. Open the Heading Row Properties dialog box on the right hand side of the window.

43. Click the Alias: Default option.

44. Click the Grid object.

45. Open the Grid Properties dialog box.

46. Click the Suppression list item.



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47. Enter 0 in the Zero Values field.

48. Open the Heading Row Properties dialog box.

49. Click an entry in the row.

50. Click the Allow Expansion option.

51. Click the Grid object.

52. Open the Grid Properties dialog box.

53. Click the Drill Through option. (On the very bottom of the window.)

54. Save. Leave the report open for the next activity.

Add Company Logo and TitleInsert your company's logo and add a title to the report.

1. Click Image. (Third icon in the second set of icons on the tool bar.)

2. Find your company's logo in your file system.

3. Click Open.

4. Drag and drop the cursor over the report pallet to determine the length and width of the image.



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5. Save.

6. Click Text. (Second icon in the second set of icons on the tool bar).

7. Drag and drop the cursor over the report pallet to determine the length and width of the title.

8. Enter Rolling 12 Month Income Statement.

9. Format > Font.

10. Select Bold and 14 as the Font Size.

11. Center Text.

12. File > Page Setup option.

13. Click Landscape.

14. Click Workspace Size. If needed, you can adjust the Width and Height with the up and down arrows.

15. OK > Save.

Preview ReportPreview the report both in the Financial Reporting Studio and the Financial Reporting Center.

In Financial Reporting Studio

1. File > Print Preview.

2. Accept the default selections.



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3. OK.

4. Use the Next Page to see all the columns.

5. Edit the report definition as needed.

In Financial Reporting Center

1. Sign in the Oracle Fusion Applications.

2. Navigator > General Accounting: Financial Reporting Center > My Folders > XXInFusion IncomeStatement.

3. View as HTML.

4. OK to the Respond to Prompts window to keep the default companies.



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5. Click the AccountingPeriod.

6. Expand:

a. AccountingPeriod

b. 2012



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c. Qtr2-12

7. Select 02-12.



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8. OK.


Chapter 6Uploading Data for Oracle Financials Cloud

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6 Uploading Data for Oracle Financials Cloud

Create Chart of Accounts, Ledger, Legal Entities, andBusiness Units in Spreadsheets: ExplainedRepresent your enterprise structures in your chart of accounts, ledger, legal entities, and business unit configuration to trackand report on your financial objectives and meet your reporting requirements. These components are the underlying structurefor organizing financial information and reporting.

The chart of accounts within the ledger facilitates:

• Aggregating data from different operations, from within an operation, and from different business flows

• Consistent definitions to your stakeholders in compliance with legislative and corporate reporting standards and aidsin management decisions.

Rapid implementation is a way to configure the Oracle Fusion Financial Enterprise and Financial Reporting Structures quicklyusing sheets in a workbook to upload lists of:

• Companies (Legal Entities)

• Ledgers by Country

• Business Units

• Chart of Account Values

• Financial Sequences

• Hierarchies

Once the sheets have been uploaded, the application creates your:

• Chart of Accounts Structure and Instance

• Key Accounts such as Retained Earnings and Account Payables.

• Calendar

• Ledgers by Country

• Legal Entities and Their Locations

• Business Units

• Document and Journal Sequences



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The following graphic shows the relationship of these components.

• Legal Entities: Identifies a recognized party with rights and responsibilities given by legislation, which has the rightto own property and the responsibility to account for themselves.

• Chart of Accounts: Configures accounts consisting of components called segments that are used to recordbalances and organize your financial information and reporting.

• Segments: Contains a value set that provides formatting and validation of the set of values used with that segment.When combined, several segments create an account for recording your transactions and journal entries.

• Segment Labels: Identifies certain segments in your chart of accounts and assigns special functionality to thosesegments. The three required segment labels are:

◦ Balancing Segments: Ensures that all journals balance for each balancing segment value or combination ofmultiple balancing segment values to use in financial processes and reporting. The three balancing segmentlabels are: primary, second, and third balancing. The primary balancing segment label is required.

◦ Natural Account: Facilities processes in the General Ledger application, such as retained earnings posting.For each child value, you must assign an Account Type. You can select from one of the general choices tomark the account value as an Asset, Liability, Owner's Equity, Revenue, or Expense account.



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If the account is used by the Rapid Implementation solution to provide accounts for setup objects, select theappropriate Expanded Account Type for the child account. Examples of expanded account types required forsetup objects are:

• Owner's Equity - Retained Earnings to setup General Ledger ledgers.

• Liability - Accounts Payable to setup Payables common options.

• Asset - Account Receivable to setup Receivables receipt methods.

For accounts that are tagged with these special account types, the Financial Category defaults. You canoverride the defaults in the Financial Category or leave it out.

◦ Cost Center: Facilitates grouping of natural accounts by functional cost types, accommodating tracking ofspecific business expenses across natural accounts.

• Ledger: Maintains the records and is a required component in your configuration. The Rapid implementationprocess:

◦ Creates your ledgers by combining your chart of accounts, calendar, and currency as well as other requiredoptions defined in the sheets.

◦ Assigns a default for the fourth component, the subledger accounting method, used to group subledger journalentry rule sets together to define a consistent accounting treatment.

◦ Creates a balances cube for each ledger with a unique chart of accounts and calendar. Each segment iscreated as a dimension in the balances cube.

• Business Units with Business Functions: Identifies where subledger transactions are posted and providesaccess to perform subledger business processes. Business units are assigned to a primary ledger, as well as adefault legal entity, when configured and identify where subledger transactions are posted.

• Subledgers: Captures detailed transactional information, such as supplier invoices, customer payments, and assetacquisitions. Uses subledger accounting to transfer transactional balances to the ledger where they are posted.



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NoteHierarchies: You can create more than one hierarchy for any of your chart of accounts segments. You can alsocreate additional hierarchies after the spreadsheet has been loaded once.

Document and Journal Sequences: You can create sequences for each legal entity or ledger based on thepredefined country defaults. Document Sequences are created for:

• Payables Invoices

• Payments

• Receivables Invoices

• Receivables Credit Memos

• Receivables Adjustment Activities

Reporting and Accounting Journal Sequences are created for:

• Subledger Journals

• General Ledger Journals

Create Chart of Accounts, Ledger, Legal Entities,and Business Units in Spreadsheets: How They AreProcessedThe Create Chart of Accounts, Ledger, Legal Entities, and Business Units rapid implementation process consists of foursteps.

1. Enter the data into the sheets.

2. Upload the XML files generated from the sheets.

3. Run the deployment process to finalize the chart of accounts configuration.

4. Upload the XML files generated from the sheets for the rest of the configuration.

NoteOn the Instruction sheet is a link to a completed sample data workbook.



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Process OverviewBegin by downloading the Rapid Implementation for General Ledger workbook using the Create Chart of Accounts,Ledger, Legal Entities, and Business Units in Spreadsheet task on the Setup and Maintenance work area.



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The following figure illustrates the Create Chart of Accounts, Ledger, Legal Entities, and Business Units process, what data isentered into each sheet of the workbook, and the components that the process creates.

ProcessEnter Data

The Create Chart of Accounts (COA), Ledger, Legal Entities, and Business Units workbook provides five sheets.

1. Instructions

2. COA, Calendar and Ledger

3. Business Units

4. Companies and Legal Entities

5. Natural Accounts



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6. Financial Sequences

You create sheets to enter other segment values and hierarchies for additional segments by entering the segments on theCOA, Calendar, and Ledger sheet and then clicking the Add Segment Sheets or Create Hierarchies Only button.

Instructions SheetRead the planning tips, loading process, best practices, and recommendations.

COA, Calendar and Ledger SheetEnter your data to create your ledger, chart of accounts, currency, and calendar, and to set the required ledger options.

• Name: Enter the name of your primary ledgers. The name often appears in report titles, so enter a printable name.

NoteA primary ledger is created for each unique country entered in the Companies and Legal Entities sheet.For example, if one of the legal entities is based in the United States and another in Canada, and theledger name is InFusion Ledger, then two primary ledgers, InFusion Ledger US and InFusion Ledger CA,are created.

All the primary ledgers that are created use the same chart of accounts, account hierarchies, andaccounting calendar. Legal entities and their primary balancing segment values are assigned to theprimary ledger of their respective countries.

• Currency: Enter the ledger currency in which most of your transactions are entered if you are not entering legalentity data. If you are entering legal entities, leave the field blank. The currency is supplied by default based on thecountry.

• Period Frequency: Select the frequency for your calendar.

• Adjusting Periods: Select the number of periods that are used to enter closing, auditing, or other adjustments inthe General Ledger at quarter or year end. The entries are tracked in the adjusting period and not in your monthlyactivity.

• Fiscal Year Start Date: Enter the beginning date of your calendar for the ledgers. The date cannot be changedafter the ledgers are saved.



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ImportantSelect a period before the first period in which you plan to load history or perform translations to enablerunning translation. You cannot run translation in the first defined period of a ledger calendar.

• Chart of Accounts region: Enter your segments, segment labels, short prompts, and display width data that isused to create your chart of accounts. Plan this data carefully because you are defining the basic structure for youraccounting and reporting.

◦ Segment: Enter the names of your segments.

◦ Segment Label: Select which segment the application uses for certain processing, such as the PrimaryBalancing, which is used to balance journal entries.

NoteIf you select an intercompany segment label, you must complete at least one intercompany ruleand check the Enable Intercompany Balancing option in the Specify Ledger Options task for theBalancing API to perform intercompany balancing.

◦ Short Prompt: Enter a short name for the application to use.

◦ Display Width: Enter the segment size. Select carefully and leave room for growth. For example, if you have89 cost centers, enter 3 for the display length to allow for more than 100 cost centers in the future.

• Add Segment Sheets button: Select to create sheets for additional segments. Only the Company and NaturalAccount segment sheets are provided.

• Step 1: Validate button: Select to validate your entered data. A Validation Report is generated if any errors occur.Correct these errors before proceeding.

• Step 2: Generate Chart of Accounts File: Select to create a file that is then uploaded to create the chart ofaccounts structures, values, and hierarchies.

• Step 3: Generate Ledger, LE, and BU File: Select to create a file that is then uploaded to create ledgers, legalentities and their locations, business units, and document and journal sequences.

• Create Hierarchies Only button: Select to create sheets to enter additional hierarchies after setup has been runone time.

Business Units SheetEnter the name of your business units and related default legal entities.



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NoteYou can enter more than one business unit per ledger. Business units are created with entered names. Based onthe default legal entity entered in the Business Units sheet, the respective country's primary ledger is supplied bydefault for the business unit (BU). The first legal entity that is associated with the ledger is supplied by default forall the BUs of that country.

Companies and Legal Entities SheetEnter a list of your legal entities with their addresses, registration number, reporting unit registration number, and assignedparent or child value. You can create up to 9 levels of parent values to use to roll up your legal entities to meet corporate andlocal reporting requirements.



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Natural Accounts SheetEnter your account values that are used to record the type of balance.

• Parent Values, Child Values and Descriptions: Entered to build hierarchies. Hierarchies are used for chart ofaccounts mappings, revaluations, data access sets, cross validation rules, and segment value security rules. Thebalances cube and account hierarchies are also used for financial reporting, Smart View queries, and allocations.

• Account Type: Enter to identify the type of account: Asset, Liability, Revenue, Expense, or Owner's Equity. Accounttypes are used in year-end close processes and to correctly categorize your account balances for reporting.

If the account is used by the Rapid Implementation solution to provide accounts for setup objects, select theappropriate Expanded Account Type for the child account. Examples of expanded account types required for setupobjects are:

◦ Owner's Equity - Retained Earnings to setup General Ledger ledgers.

◦ Liability - Accounts Payable to setup Payables common options.

◦ Asset - Account Receivable to setup Receivables receipt methods.

For accounts that are tagged with these special account types, the Financial Category defaults. You can override thedefaults in the Financial Category or leave it out.

• Financial Category button: Enter to identify groups of accounts for reporting with Oracle Fusion TransactionalBusiness Intelligence.

Generate Additional Hierarchy button: To create more than one hierarchy for any of your COA segments, click theGenerate Additional Hierarchy button on the country's sheet. This creates a worksheet and populates it with the dataalready entered for that segment. Change this data as required for the new hierarchy. For the Company Segment, addingLegal Entity information is not supported on the new hierarchy's sheet.



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NoteWhen you create a new hierarchy sheet the name is derived by adding a counter to the sheet name.

• Click the button on Companies and Legal Entities sheet to generate a new sheet named Companies and LegalEntities1.

• Click the button again then another sheet with the name Companies and Legal Entities2 is generated.

When you generate the upload files, each of these sheets are treated as a separate tree of the segment. You cancreate new hierarchies only and not new versions of existing hierarchies.

Financial Sequences SheetEnable your document or journal sequences to assign unique numbers to your transactions to meet legal requirements.

The transactions the Document sequences are created for include:

• Payables Invoices

• Payments

• Receivables Invoices

• Receivables Credit Memos

• Receivables Adjustment Activities

Reporting and Accounting Journal Sequences are created for:

• Subledger Journals

• General Ledger Journals

Complete the following steps on the Financial Sequences sheet:

1. Enabled: Set to yes to enable document or journal sequences for the transaction type.



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2. Restart: Set to restart the numbering based on one of the following criteria:

◦ Annually: Restart sequence numbers once a year.

◦ Monthly: Restart sequence numbers each month.

◦ Never: Never restart sequences numbers. Continue with the same sequence.

3. Initial Value: The beginning number in the sequence.

Upload the Sheets and Run DeploymentReturn to the COA, Calendar, and Ledger sheet after completing the other sheets to complete the following steps:

1. (B) Step 1: Validate: The process validates your data entry.

2. (B) Step 2: Generate Chart of Accounts File: The process generates an XML data file for the entered chart ofaccounts and hierarchies setup data. Save the file to a network or local drive.

3. (B) Step 3: Generate Ledger, Legal Entity, and Business Units File: The program generates an XML data filefor the entered ledger, legal entities, and business unit setup data. Save the file to a network or local drive.

4. (N) Setup and Maintenance > Functional Setup Manager > Upload Chart of Accounts task: The UploadEnterprise Structures process is launched.

5. (B) Upload File.

6. Leave the Upload Enterprise Structure radio button selected.

7. (B) Browse: Select the first file that you saved: ChartOfAccounts.xml.

8. (B) Submit.

9. Verify that the process was completed without errors or warnings.



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10. (N) Setup and Maintenance > Deploy Chart of Accounts task > (B) Deploy the Accounting Flexfield.

11. (I) Refresh until the green check mark appears and verifies that the deployment is successful.

12. (N) Setup and Maintenance > Upload Ledger, Legal Entities, and Business Units task. The UploadEnterprise Structures process is launched.

13. (B) Upload File.

14. Leave the Upload Enterprise Structure radio button selected.

15. (B) Browse. Select the second file that you saved: FinancialsCommonEntities.xml.

16. (B) Submit.

17. Verify that the process was completed without errors or warnings.

TipYou cannot change the chart of accounts, accounting calendar, or currency for your ledgers after the setup iscreated. Assign the data role that was automatically generated for the ledgers to your users. Then open the firstaccounting period to begin entering data.

Create Hierarchies in a Spreadsheet: ExampleUse the Hierarchies Only sheet to create new hierarchies or new versions of existing hierarchies after enterprise structureshave been created using the Rapid Implementation spreadsheet.

ScenarioPlan your new hierarchies or new versions carefully, including the following requirements:

• Compile the hierarchy in the specified format and save the file.

• Use the Account Type attribute that is mandatory for the Natural Account segment.

• Optionally, use the Financial Category attribute for the Natural Account segment.

NoteOnly one Hierarchies Only sheet can be created at a time. After uploading a hierarchy, delete the data in thesheet and add new hierarchy data.



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Use the following steps to create your hierarchy.

1. Click the Create Only Hierarchies button on the COA, Calendar and Ledger sheet to generate the HierarchiesOnly sheet.

2. Compile the hierarchy in this sheet in the format provided.

3. Click the Validate button. A Validation Report is generated if there are any errors. Correct these errors toproceed.

4. Correct these errors and proceed.

5. Click the Generate Hierarchy File button. The process generates a zip file for the new hierarchy. Save this file.

6. From the Setup and Maintenance page in the Functional Setup Manager, search for and select the UploadChart of Accounts task.

7. Click on the Upload Hierarchy radio button.

8. Select Create New Hierarchy or Create New Version radio button

9. Under the Create New Hierarchy option, select the Value Set, enter the Tree Code and Start Date.

10. Click the Choose File button.

11. Select the file you saved.

12. Click Submit.

13. Under the Create New Version option, select the Value Set and Tree Code.

14. Enter the Tree Version Name and Start Date.

15. Click the Choose File button and select the file you saved.

16. Click Submit.

17. Navigate to the Scheduled Processes page.

18. Verify that the process completed without errors or warnings.

GL Cross-Validation Rules: OverviewIn Oracle Fusion General Ledger, use cross-validation rules to determine valid account combinations that are createddynamically as your users enter transactions or journal entries. Once enabled, a cross-validation rule determines whethera selected value for a particular segment of the account combination can be combined with specific values in the othersegments to form a new account combination.A cross-validation rule is defined in terms of a condition filter and a validation filter.

• The condition filter describes the event under which the rule is evaluated. If the event specified in the condition filterisn't applicable, then the rule isn't evaluated even if it is enabled.

• When the event specified in the condition filter is applicable, the validation filter condition must be satisfied beforethe account combination can be created. The rule is evaluated using the following logic: If condition is satisfied, thenperform specified validations.

For example, if your organization has determined that a certain company value, Operations, cannot use a specific cost center,Marketing, define the following cross-validation rule to validate your accounts accordingly: If company is equal to Operations,then validate that cost center is not equal to Marketing.

If account combinations already exist and violate the newly enabled cross-validation rules, these account combinationscontinue to be valid. Before disabling any existing account combinations that violate your rules and you are no longer using,move the balances in those accounts to the correct accounts. Then disable the account combinations manually to preventfurther posting.



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NoteBest practice is to define and enable cross-validation rules before:

• Balances are loaded.

• Transactions or journal entries are imported or entered.

• Account combinations are created.

TipWhen you export or import cross-validation rules using an export or import project in the Functional SetupManager to a new instance, you must add the Manage Messages for General Ledger task before theManage Cross-Validation Rules task. You must also perform the export or import of the messages beforeexport or import of the cross validation rules.

Related Topics• Cross-Validation Rules: Explained

• Cross-Validation Rules: Points to Consider

Creating a Cross-Validation Rule: ExampleCreate cross-validation rules to prevent specific combinations of segment values in your account combinations, for example,preventing a particular cost center from being combined with a specific company value. Cross-validation rules only affect thecreation of new account combinations.

ScenarioEnter a new cross-validation rule to prevent your InFusion America Inc. company value 01 from being combined with yourmarketing department value 300 in an account combination. Your company, InFusion America Inc. does not have a marketingdepartment.

1. Navigator > Setup and Maintenance > Manage Cross-Validation Rules > Go to Task.

2. Select your InFusion America chart of accounts.

3. Create.

4. Specify a unique rule Name, IFAM01, and an optional Description. Do not combine Marketing Department, 300with InFusion America, company 01.

5. Enter an optional effective From Date of today. Check Enabled.

6. Click the Change filter condition on the Condition Filter. Enter Company equal to 01. The cross-validation ruleevaluates if Company 01 was entered and if it was entered, then the validation process continues to evaluate therule.

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NoteIf you do not specify any statement in the condition filter, then the rule is always evaluated.

7. Click on the Change filter condition on the Validation Filter. Enter Cost Center is not equal to 300. When therule is evaluated, an account combination must contain a cost center other than 300 before it can be created.

8. Enter an Error Message: Cost Center 300 is not allowed with Company 01. The message displays in the relevantuser interfaces and processes when an account combination cannot be created because it violates the rule.

9. Save and Close.

Cash Management Rapid Implementation: OverviewUse Microsoft Excel templates to rapidly implement the following setup objects:

• Banks• Bank Branches• Bank Accounts

Functional Setup Manager TasksThe following are the Functional Setup Manager tasks that are required to be performed to rapidly create the setup objectsdata:

• Create Banks, Branches, and Accounts in Spreadsheet: Downloads the rapid implementation excel spreadsheettemplate. Enter the bank, branch, and bank account data in this spreadsheet, and generate the data file to beloaded.

• Upload Banks, Branches, and Accounts: Launches the Upload Banks, Branches, and Accounts process with thedata file to be uploaded as the parameter. You must upload the data file generated from the previous task.

Preparing DataPrepare your bank, branch, and account information to enter into the spreadsheet template.

• Bank information requires the country, name, and number.• Branch information requires name, number, BIC code, and alternate name.• Account information requires name, number, currency, legal entity, type, and IBAN.

After you finish preparing the data in the spreadsheet, click the Generate Banks, Branches, and Accounts File button. Savethe generated XML file.

Loading DataUse the following steps to load your data.

• From Functional Setup Manager, search for and select Upload Banks, Branches, and Accounts task. This tasklaunches the Upload Banks, Branches, and Accounts process.

• Select the XML file you have saved earlier and submit the process.• Verify in the process monitor that the process completed successfully.• Review the banks, branches, and accounts created.



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Best PracticesThe following are recommended best practices:

• Determine the Legal Entity for each bank account. The Legal Entity must be associated to a primary ledger.• Determine the use for each bank account: Payable, Receivable, or both.• Determine the Cash and Cash Clearing account for each bank account. Enter the entire account combination based

on your chart of accounts, for example 01-000-1110-0000-000.

Related Topics• Processing Electronic Bank Statements: Explained

Tax Configuration Workbook: ExplainedUse the Tax Configuration Workbook to upload all common tax setups into Oracle Fusion Tax. For example, create standardstate, county, and city sales tax rates within the US using this workbook.

Tax Configuration Workbook WorksheetsThe Tax Configuration Workbook is a Microsoft Excel spreadsheet template with five common tax setup worksheets:

Worksheet Predefined Data Content Setup Options

Manage Tax Regimes

Yes

Option 1: Use the tax regimesthat are already included for 28countries. You can modify or deleteany of the predefined tax regimeswhere needed. Option 2: Use tax partnercontent for the Tax ConfigurationWorkbook.

Manage Taxes

Yes

Option 1: Use the taxes that arealready included for 28 countries.You can modify or delete any of thepredefined taxes where needed. Option 2: Use tax partnercontent for the Tax ConfigurationWorkbook.

Manage Rates

No

Option 1: Prepare the tax rates. Option 2: Use tax partnercontent for the Tax ConfigurationWorkbook.

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Worksheet Predefined Data Content Setup Options

Manage Tax Recovery Rates

No

Option 1: Prepare the tax recoveryrates. Option 2: Use tax partnercontent for the Tax ConfigurationWorkbook.

Manage Tax Rules

No

Option 1: Prepare the tax rules. Option 2: Use tax partnercontent for the Tax ConfigurationWorkbook.

Related Topics• Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example

Creating Tax Setup Using the Tax ConfigurationWorkbook: Worked ExampleThis example shows how to create standard state, county, and city sales tax rates within the US using the Tax ConfigurationWorkbook.

The following table summarizes key decisions for this scenario:

Decision to Consider In This Example

What tax setup are you creating?

Tax Rates

Do you have exception rules for calculating US sales taxon transactions?

No

Do you use tax partner content?

No

Creating Tax SetupThe steps to create tax rates in the Tax Configuration Workbook are:

1. On the Manage Tax Regimes page, click Download Tax Configuration Workbook in the Rapid SetupSpreadsheets list in the Search Results table.

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2. Save the Tax Configuration Workbook in your local directory.

3. Review the detailed Tax Configuration Workbook instructions tab.

4. For the Manage Tax Regimes and Manage Taxes worksheets, use the predefined content for US sales tax. You canmodify or delete the predefined content where needed.

5. Using the instructions and the column help text, populate the required setups in the Manage Rates worksheet.

6. After completing the Tax Rates worksheet, click the Generate CSV File button in the Instructions tab.

7. A macro launches and saves all of the:

a. Applicable Tax Configuration Workbook worksheets in a comma separated values (CSV) file format.

b. Individual CSV files into a single zipped file attachment.

8. Save the zipped file attachment in your local directory.

9. On the Manage Tax Regimes page, click Upload Tax Configuration Workbook in the Rapid Setup Spreadsheetslist in the Search Results table.

10. Browse your local directory in which you saved the zipped file attachment and select the file.

11. Click Open and then click Upload.

12. Note the process ID and access the Monitor Upload and Download Processes tab.

13. Click the Refresh icon and ensure that the process ID completes with a Succeeded status.

◦ If the status of the upload process is Succeeded, you can view your setups using the search criteria in thispage.

◦ If the upload process failed with a status other than Succeeded, check the details in the corresponding errorlog, correct any file errors, and upload the file again.

Related Topics• Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example

Budget Uploads

Budget Uploads: OverviewIn Oracle Fusion General Ledger, you load budget data to perform variance reporting.

If you use a third-party budgeting system or if you don't use a budgeting system, there are three ways to load budgets intothe GL Balances Cube.

• Importing Budget Data from a Flat File: Export budget data from your budgeting application to a commaseparated values (csv) file. A sample xls template is provided in the Oracle Enterprise Repository (OER) for OracleFusion Applications. Use this template to prepare and generate flat files in a csv format. You can use OracleApplication Development Framework (ADF) Desktop Integrator correction worksheets to correct validation errors,delete rows with errors, and resubmit the corrected error rows.

• Importing Budget Data from a Spreadsheet: You can access the budget load spreadsheet from GeneralAccounting Dashboard: Enter, load, and correct budget data in an ADF Desktop Integrator spreadsheet tool.

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Use this tool to prepare and load budget data for multiple ledgers and periods with a common chart of accountsinstance. The list of values and the web picker help you pick valid values. This simplified data entry reduces errorsand alerts you to errors as you enter the data in the spreadsheet. Error correction is done in the same spreadsheet.

• Smart View: Enter and load budget data in a Smart View spreadsheet. Use this tool to enter data for an accountacross multiple periods on a single row.

CautionWhen the GL Balances Cube is rebuilt, the process retains the budget balances as well as the actual balances.Only the budget balances loaded using the spreadsheet or flat file through the GL Budget Balances interface tableare retained.

You must reload Budget balances loaded with Smart View after the Refresh Balance process is run. Createreports in Smart View or Financial Reporting to verify that the budget data was loaded correctly.

Importing Budget Data from a Spreadsheet: ExplainedUse Oracle Application Development Framework (ADF) Desktop Integrator to enter, load, and correct budget data. Thisfunctionality uses a new interface table called the GL_BUDGET_INTERFACE and requires the duty role, Budget Entry Duty.



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Budget ImportBudget Import Oracle ADF Desktop Integrator import functionality is similar to the journal import sheet in Oracle FusionGeneral Ledger. You may use this tool to create and upload budget data. From the General Accounting Dashboard page,download the import worksheet.

The budget import uses the Accounting Scenario value set for the budget being loaded. The Run Name is used as anidentifier for the imported data set. The Oracle ADF Desktop Integrator budget import functionality:

• Supports multiple ledgers but a single chart of accounts instance

• Allows multiple calendars and periods

• Supports entered currencies in addition to the ledger currency

• Contains user friendly lists of values

• Performs most validations on the worksheet

• Secures values by data access sets



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NoteThe ADF Desktop Integrator spreadsheet contains a Record Status column that shows if the rows uploadsuccessfully or with errors. Use the spreadsheet where the data was entered to enter the corrections.

Importing Budget Data from a Flat File: ExplainedUse the Upload Budgets processes to integrate budget information from other budgeting application such as Oracle HyperionPlanning, Fusion Edition. You can load your budget amounts to the General Ledger balances cube by populating theGL_BUDGET_INTERFACE table and running the Validate and Upload Budgets process. You can load budgets for multipleperiods and for multiple ledgers with the same chart of accounts in a single load process. Note that the budget data is notloaded to the GL_BALANCES table and only loaded to the balances cube for variance reporting purposes.

NoteYou can load data to interface tables using predefined templates and the Load Interface File for Import scheduledprocess, which are both part of the External Data Integration Services for Oracle Cloud feature. For moreinformation, see the Documentation tab for the Load Interface File for Import process in Oracle EnterpriseRepository for Oracle Fusion Applications.

Assigning Values for Columns in the GL_BUDGET_INTERFACE TableYou must enter values in all the columns of the interface table that require values, which includes all of the not null columns, inorder for the budget import to be successful.

Enter values in the following required columns of the interface table:

Column Name Values

RUN_NAME

Enter a name to identify the budget data set beingimported.

STATUS

Enter the value NEW to indicate that you are bringingnew budget data.

LEDGER_ID

Enter the appropriate ledger ID value for the budgetamount. You can view the ledger ID for your ledgersin the Manage Primary Ledgers page. The ledger IDcolumn is hidden by default, but you can display it fromthe View > Columns menu. If you enter multiple ledgersfor the same run name, all of the ledgers need to sharethe same chart of accounts.

BUDGET_NAME

Enter the appropriate budget name value for the budgetline. You define your budget names in the AccountingScenario value set.



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Column Name Values

PERIOD_NAME

Enter the period name that you are loading the budgetdata for. Note that you can load budget data to NeverOpened, Future Enterable, and Open periods only.

CURRENCY_CODE

Enter the currency code for your budget.

SEGMENT1 to SEGMENT30

Enter valid enabled account value for each segment inyour chart of accounts.

BUDGET_AMOUNT

Enter the amount in the ledger currency for accounttypes, expense and assets.

OBJECT_ VERSION_ NUMBER

For Oracle Cloud implementations, leave this field blankas the application automatically populates this when youload the data from the secure FTP server to the interfacetable. For other implementations, you can default thecolumn with a value of 1.

The following columns should be left as null as the budget import process uses these columns for internal processing or doesnot use them in the current release.

• CHART_OF_ACCOUNTS_ID

• CODE_COMBINATION_ID

• ERROR_MESSAGE

• CREATION_DATE

• CREATED_BY

• LAST_UPDATE_DATE

• LAST_UPDATE_LOGIN

• LAST_UPDATED_BY

• REQUEST_ID

• LOAD_REQUEST_ID

Related Topics• External Data Integration Services for Oracle Cloud: Overview

Loading Data to the Budget Interface Table: ExplainedLoad the budget amounts to the interface table by following the steps below.

1. Export budget data from your budgeting application to a comma separated values (csv) file. You can use thesample csv file or xls file that is provided in Oracle Enterprise Repository (OER) for Oracle Fusion Applications as areference.

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2. Upload the comma separated values (csv) file to the secure FTP server.

3. Select the parameters:

◦ Select the process: General Ledger Validate and Load Budgets

◦ Enter the name of the zipped CSV data file.

4. After the data is loaded to the interface table, you can run the Validate and Load Budgets process to load thebudget amounts to the General Ledger balances cube.

5. Review the logs for validation errors. If there are validation errors, use an ADF Desktop Integrator (ADFdi) correctionworksheet to download and correct the rows with errors. Then resubmit the data using ADFdi.



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Related Topics

• Budget Correction with Oracle ADF Desktop Integrator: Explained

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Chapter 7Introduction to External Data Integration

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7 Introduction to External Data Integration

Integration with Financial External Systems: Points toConsiderOracle Fusion Applications provides:

• Flexibility for external systems integration.

• Many spreadsheets as an easy method for entering and loading key setup data into the system.

The following are some of the ways you might use external system integration.

• Tax and conversion rates

• Payroll processing

• Bank statement reconciliation

• Budget preparation

Tax and Conversion RatesTax rates may vary depending on the geographical location of the customer or supplier, the type of product, and otherfactors.

• If your tax rates do not change frequently:

◦ Enter or copy a tax rate feed of new or updated tax rates into the spreadsheet loader.

◦ Upload the spreadsheet.

NoteSimilar processes are used for foreign exchange conversion rates, which can change daily.

• Few foreign currency transactions: Use the spreadsheet loader.

• Many foreign currency transactions: Use a supplier for a direct load into the Daily Rates open interface. Theapplication validates the rows in the interface table and then makes changes in the Daily Rates table.

Payroll ProcessingIf you are processing your payroll using an application other than Oracle Fusion Global Payroll:

• Use a spreadsheet template to load the data and create a postable journal entry in the Oracle Fusion GeneralLedger.



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• Post the journal entry to reflect the payroll expense on your financial statements.

Set up the file from the payroll system to summarizes payments by cost center rather than detailed employee data.Summarized balances data is the level of detail relevant for the financial reporting and provides the confidentiality required forpayroll information,

NoteOracle Fusion Financials marks the spreadsheet with clear error messages on the problematic rows, for example,a new cost center that must be setup, for ease of correction.

Bank Statement ReconciliationBank statements are often received daily and follow a fixed format. With Oracle Fusion Cash Management:

• Establish a transfer of the statements from the bank to the open interface.

• Run the automated process to load the bank statement file.

• Run the reconciliation process.

NoteIf there are any errors in the file, the reconciliation process stops. The load process indicates the errors so you canfollow up with the bank and receive a corrected file.

Budget PreparationsThere are two approaches to preparing your budgets:

1. For simple budgeting:

◦ Distribute the current actual results and prior budget numbers to the relevant finance professionals usingspreadsheets.

◦ Collect and consolidate the spreadsheets.

◦ Load the spreadsheets to the Essbase cube.

◦ Compare actual results against budgets using all of the Oracle Fusion Financials reporting and analysis tools,including Account Monitor, Account Inspector, Smart View, and Financial Reporting.

2. For more complex budgeting use Oracle Hyperion Planning on the Oracle Cloud, alongside Oracle FusionFinancials. Advantages include:

◦ Advanced tools to handle complex budgeting scenarios.

◦ Direct flow of data between the two applications.

◦ Simplified distribution and collection of budget data.

NoteFor more information on external data integration see: Oracle Financials Cloud Implementing CommonFeatures guide: External Integration chapter: External Data Integration Services for Oracle Cloud.



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Glossary

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Glossary

abstract role

A description of a person's function in the enterprise that is unrelated to the person's job (position), such as employee,contingent worker, or line manager. A type of enterprise role.

action

The kind of access named in a security policy, such as view or edit.

chart of accounts

The account structure your organization uses to record transactions and maintain account balances.

condition

An XML filter or SQL predicate WHERE clause in a data security policy that specifies what portions of a database resourceare secured.

data dimension

A stripe of data accessed by a data role, such as the data controlled by a business unit.

data role

A role for a defined set of data describing the job a user does within that defined set of data. A data role inherits job orabstract roles and grants entitlement to access data within a specific dimension of data based on data security policies. Atype of enterprise role.

data role template

A template used to generate data roles by specifying which base roles to combine with which dimension values for a set ofdata security policies.

data security

The control of access to data. Data security controls what action a user can taken against which data.

data security policy

A grant of entitlement to a role on an object or attribute group for a given condition.

database resource

An applications data object at the instance, instance set, or global level, which is secured by data security policies.


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enterprise

An organization with one or more legal entities under common control.

enterprise role

Abstract, job, and data roles are shared across the enterprise. An enterprise role is an LDAP group. An enterprise role ispropagated and synchronized across Oracle Fusion Middleware, where it is considered to be an external role or role notspecifically defined within applications.

entitlement

Grant of access to functions and data. Oracle Fusion Middleware term for privilege.

financial reporting book

Comprised of reports and other documents such as text, PDF, PowerPoint, Excel and Word files. When run, the report datais dynamically retrieved from the database; the snapshot data remains static.

function security

The control of access to a page or a specific widget or functionality within a page. Function security controls what a user cando.

job role

A role for a specific job consisting of duties, such as an accounts payable manager or application implementation consultant.A type of enterprise role.

journal

An element of a journal entry consisting of the name, accounting date, category, ledger, and currency for single currencyjournal entries. Used to group journal lines.

journal category

A name used to group journal entries with similar characteristics, such as adjustments, accruals, or reclassifications.

journal source

A name that indicates the origin of journal entries, such as payables, receivables, or manual. Used as an attribute in automaticposting and journal import processes.

legal entity

An entity identified and given rights and responsibilities under commercial law through the registration with country'sappropriate authority.

offering

A comprehensive grouping of business functions, such as Sales or Product Management, that is delivered as a unit tosupport one or more business processes.


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point of view

User selected dimensions that are not included in the grids at the row, column or page levels for a particular report. Onlythese dimensions can be overridden at run time, unless user also specifically defined Prompt for the dimensions on the grid.

primary balancing segment value

A segment value used to represent a legal entity in the chart of accounts and automatically balance all intercompany andintracompany transactions and journal entries.

role

Controls access to application functions and data.

role provisioning

The automatic or manual allocation of a role to a user.

security reference implementation

Predefined function and data security in Oracle Fusion Applications, including role based access control, and policies thatprotect functions, and data. The reference implementation supports identity management, access provisioning, and securityenforcement across the tools, data transformations, access methods, and the information life cycle of an enterprise.

SQL predicate

A type of condition using SQL to constrain the data secured by a data security policy.

trading partner

An external party, such as a supplier, in the Oracle B2B application for which electronic documents are sent or from whichdocuments are received. A trading partner in Oracle B2B corresponds to a supplier site.

XML filter

A type of condition using XML to constrain the data secured by a data security policy.

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