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INDIAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI BHAWAN: NEW DELHI-llOOOl

F. No. GAC/2(l)/2016-Genl. Admn. Dated the 0 3 February, 2016

NOTICE INVITING TENDER THROUGH E-PROCUREMENT

Online Bids are invited in two bid system (viz. Technical & Financial) from interested firms for the ,award of contract for supply of Stationery as well as Miscellaneous Items for use at ICAR Headquarters, New Delhi. A Demand Draft of Rs.50,000/- (Rupees Fifty Thousand only) as earnest money deposit is to be made in favour of Secretary, ICAR may be addressed to Under Secretary (GA), Room No. 512, ICAR, Krishi Bhawan, Rajendra Prasad Road, New Delhi -110001. The tender document contains the following:-

Annexure-I -- The terms and conditions along with the detailed specifications

Annexure-II -- Instructions for Online Bid Submission.

Annexure-III -- Technical bid.

Annexure- IV -- List of Stationery items for quoting financial bid

Annexure - V - List of Miscellaneous items for quoting financial bid

Annexure- VI -- RTS Details.

CRITICAL DATE SHEET (Section) Tender No.

Name of Organization

Date and Time for IssuelPublishing

Document Download/Sale Start

Date and Time

Document Download/Sale End

Date and Time

Bid Submission start Date and Time

Bid Submission End Date and Time

Date and Time for Opening of Bids

Address for Communication

GAC/2(l)/2016-Genl. Admn.

Indian Council of Agricultural Research Krishi Bhawan, New Delhi -110 00 I

4.00 PM on 08.02.2016

4.00 PM on 08.02.2016

3.00 PM on 29.02.2016

4.00 PM on 08.02.2016

3.00 PM on 29.02.2016

3.30 PM on 29.02.2016

Under Secretary (GA), ICAR, ROOM NO.SI2, Krishi Bhawan, Rajendra Prasad Road,

New Delhi -110001 Website:

https://eprocure.gov.in/eprocure/app

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Under Secretary (GA)

1. The tender form/bidder documents may be down loa ed from the website: https://eprocure.gov.in/eprocure/app. Online submission of Bids throug Central Public Procurement Portal ( https://eprocure.gov.in/eprocure/app) is mandatory. Manual/Offline ids shall not be accepted.

2. Tendererslbidders are requested to visit the website https://eprocure.gov.i /eprocure/app regularly. Any changes/modifications in tender enquiry will be intimated by corrigendum t rough this website only.

3. In case, any holiday is declared by the Government on the day of opening the tenders will be opened on the next working day at the same time. The Ministry reserves the right to ccept or reject any or all the tenders.

4. The interested Firms are required to deposit an Earnest Money Deposit ( MD) of Rs.50,OOO/- (Rupees Fifty Thousand only) in the form of Demand Draft from any of the Commerci I Bank in favour of Secretary , ICAR may be addressed to Under Secretary (GAC), ICAR, Krishi Bhawan Rajendra Prasad Road, New Delhi.....:llOOOl on of before bid submission closing date 29.02.2016 and ti e 03.00 P.M.

The Firms are also required to upload copies of the following docum nts:-

(a) Scanned copy of Earnest Money Deposit(EMD)/ its exemption, ifany (b) Scanned copy of Firm's registration and VAT no. (c) List of all other documents required as per the terms & con itions and as per the tender

document.

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(J.N. Bhagat) Under Secretary (GA)

F. No. GAC/2-(1)/2016-Genl. Admn.

Indian Council of Agricultural Research Krishi Bhavan, New Delhi-llOOOl

ANNEXURE-I

Terms and Conditions for award of contract for supply of 'Stationery Items' as well as 'Miscellaneous Items' on a regular basisIrom 01.04.2016 to 31.03.2017.

I. The tenderer should be a reputed stationery supplier having sufficient experience and expertise in the relevant field and also having sound financial standing. Copies of certificate proving company's registration, tax registration, previous experience etc. should be enclosed with the quotation.

2. The tenderer should have a well-established office in DelhilNew Delhi and a person should be available on all working days between 9:00 A.M. to 5:30 P.M.

3. The tenderer should also be able to provide the name and mobile number of a person, who can be contacted at any time, even beyond office hours and on holidays. This person should be capable of taking orders and arrange for supply of the desired items, even at short notice.

4. The selected finn will be required to supply the items as per specific orders at Room No.507, ICAR, Krishi Bhavan, New Delhi-llOOOl / Service Section, ICAR, Krishi Anusandhan Bhavan-I, Pusa, New Delhi-110012.

5. Orders for items will be placed on requirement basis. Bills in respect of items supplied by the Selected Finn, should be sent later. Payment will be released only after it is ensured that the items/quantity and quality of items supplied are to the entire satisfaction of this office.

6. Any item which is found to be defective, or not of the desired quality etc. shall be returned by the Council and the order placed therefore shall stand cancelled.

7. The Council will have the authority to cancel any order,.ifthe required items are not supplied on time. 8. The Council will have the authority to place order for supply of items beyond office hours and on holidays, for

which no additional payment will be made. 9. Government Taxes, as applicable from time to time on such suppliers, shall be payable by the Council. The bill

raised by the Finn should have all Tax Registration numbers printed on the bill. Validity of the Tax registration during the currency of contract shall be the sole responsibility of the finn.

10. Details, regarding quality, brand, specification, etc. have been given against various items in the BoQ. Rates should strictly be quoted as per BoO. Items where brand has not been indicated rates should be quoted for good ~product.

11. Tenderers already having similar contracts of supply of stationery items to Government Departments need to submit their tenders. Certificate to this effect from any two govt. departments should be attached with the tender.

12. As per the articles indicated in BoQ, the tenderer will have to personally inspect the samples placed in Room No.507, ICAR, Krishi Bhavan, New Delhi at any working day between 10:00 A.M. to 1:00 P.M. from 08.02.16 to 12.02.2016 and satisfy himself/themselves about the quality specification.

13. Besides this, the tenderer will have to furnish samples for specified items as and when directed within the specified date. If the tenderer fails to furnish samples, the contract will not be awarded to the said tenderer. The printing, wherever required, will have to be strictly done as per Council's samples.

14. Mere quoting of Lowest rate does not mean that the finn shall qualify if the samples to be submitted by the finn after the tender as stated above do not comply to specifications/ quality desired by the Council.

15. Upon selection of firm/tender, if at any occasion the quality of the articles is found of different specifications, the contract will be cancelled and perfonnance security will stand forfeited.

16. The items will be required to be supplied to the store at Krishi Bhawan, New Delhi or at Krishi Anusandhan Bhavan-I, Pusa, New Delhi. No separate charges shall be paid for delivery of goods to the store of ICAR at Krishi Bhawan, New Delhi or at Krishi Anusandhan Bhavan-I, Pusa, New Delhi.

17. The rates quoted by the selected finn, and approved by this Office shall remain valid throughout the period of contract and requests to increase the rates for any items(s), during the currency of the contract, shall not be considered.

18. It will also be binding upon the selected finn to maintain such qualities, if in . cated in the quotations. 19. Selection of a finn for award of contract will not be made solely on the basis flowest rates quoted by a tenderer. 20. All tenns and conditions stipulated for award ofthe contract will be consider d for selection of a Finn(s). 21. This Council will have the authority to select more than one Finn for award of ntract. This Office further reserves

the right to decide whether a Finn should be selected for supply of some or al items listed in the tender fonn. 22. The selected Finn will have to deposit a contract security which shall be info ed to the successful tenderers. The

contract security will be in the fonn of Demand draft! Bank Guarantee in [; vor of Secretary, ICAR. 23. If the selected finn expresses its inability to supply the stationery items(s) r fails to supply the item(s) at the

quoted rates, thus failing in fulfilling the stipulated tenns and conditions for aw d of the contract, then the contract surety amount is liable to be forfeited in part or in toto.

24. The tenderer should enclose a signed copy of the tenns and conditions sti ulated for award of the contract, conveying his acceptance of the same.

25. Tenderers should deposit EMD amount in the fonn of Demand DraftlPa OrderIBanker's Cheque of Rs. 50,000/- (Rupees Fifty Thousand Only) drawn in favor of "Secretary, I AR, New Delhi" towards Earnest Money Deposit. If the Demand DraftlPay Order / Banker's Cheque is found t be drawn in favour of any officer, other than "Secretary, ICAR, New Delhi", the tender will be liable to be outri htly rejected. The EMD amount should be deposited in room no.506, ICAR, Krishi Bhawan, before 29.02. 016 or else the bids ofthat firm shall be outrightly rejected. The EMD will be returned after finalization of t e contract.

26. No interest shall be paid (or EMD or Security Deposit and no such req st for claiming interest shall be entertained.

27. Tenders incomplete in any fonn are liable to be rejected outrightly. 28. If a tenderer decides to withdraw from the bidding, this Office will have th authority to forfeit the EMD of

Rs.50,000/- (Rupees Fifty Thousand Only) deposited by the tenderer. 29. The tenders will be opened on the same day in Room No.506 at 15:30 Hou in the presence of such tenderers

who may wish to be present at the time of tender opening. 30. This office will have full authority to reject any/all offer(s) without assigning an reason thereof. No enquiry after

submission of the quotation will be entertained. 31. The contract will be valid for the period from 01.04.2016 to 31.3.2017. This ffice further reserves the right to

suo-moto tenninate the contract by giving one month's notice at any point ofti e.

(J.N. BHAGAT) UNDERSECRETARY (GAC)

Copy to: I. Director General, Directorate General of Commercial Intelligence and Statistics, I, Council House Street, Kolkata-

2.

4. 5. 6. 7. 8. 9. 10. II. 12. 13.

70000 I for infonnation. Mis NCCF, 92, Deepali Building, 6th Floor, Nehru Place, New Delhi-I 10019. Mis Kendriya Bhandar, West Block-VIII, Wing- III, Ground Floor, R. K. Pu Ministry of MS&ME, Udyog Bhawan, Rafi Marg, New Delhi -110011. Mis Cbadba Stationers, 67, Chitra Gupta Road, Pahar Ganj, New DeIhi- 110055 Jai Bros., 60Al6, Prateek Market, Munirka, New Delhi- 110067. Kendriya Bbandar, East Block-X, R. K. Puram, New Delhi-I 10066. Manoj Enterprises, 2343, Chatta Shahji, Chawri Bazar, Delhi- 110006 Melody Home, Shop No-2, D-Block, DDA Market, Anand Vihar, Delhi- 110092.

,New Delhi- 110066.

Mittal File Manufacturing Co., 2220, Gali Hanuman Prashad, Masjid Khazoor, C awri Bazar,Delhi- 110006 S.K. Verma & Co., 3952, Gali Satte Wali, Nai Sarak, Delhi-l 10006. Sbri Balaji Stationery Mart, 629, Rishi Nagar, Rani Bagh, Delhi- 110034 ARIS Cell to display on ICAR Website.

Annexure-II Instructions for Online Bid Submission:

As per the directives of Department of Expenditure, this tender document has been published on the Central Public

Procurement Portal (URl: http://eprocure.gov.in). The bidders are required to submit soft copies of their bids electronically on

the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in

registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the

CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at:

https:j/eprocure.gov.in/eprocure/app

REGISTRATION:

1) Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal (URl:

https:lleprocure.gov.in!eprocure!app) by clicking on the link "Click here to Enroll". Enrolment on the CPP Portal is

free of charge.

2) As part of the enrolment process, the bidders will be required to choose a unique username and assign a password

for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These

would be used for any communication from the CPP Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III

Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / TCS / nCode

/ eMudhra etc.), with their profile.

S) Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they

do not lend their DSCs to others which may lead to misuse.

6) Bidder then logs in to the site through the secured log-in by entering their userlD / password and the password of

the DSC / eToken.

SEARCHING FOR TENDER DOCUMENTS:

1) There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several

parameters. These parameters could include Tender 10, organization name, location, date, value, etc. There is also

an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as

organization name, form of contract, location, date, other keywords etc. to search for a tender published on the CPP

Portal.

2) Once the bidders have selected the tenders they are interested in, they may download the required documents /

tender schedules. These tenders can be moved to the respective 'My Tenders' folder. This would enable the CPP

Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document.

3) The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any

clarification / help from the Helpdesk.

PREPARATION OF BIDS: 1) Bidder should take into account any corrigendum published on the tender document before submitting their bids.

2) Please go through the tender advertisement and the tender document carefully to understand the documents required

to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted,

the number of documents - including the names and content of each of the document that need to be submitted. Any

deviations from these may lead to rejection of the bid.

3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule

and generally, they can be in PDF / XLS / RAR / DWF formats. Bid documents may be scanned with 100 dpi with

black and white option.

4) To avoid the time and effort required in uploading the same set of standard documents which are required to be

submitted as a part of every bid, a provision ofuploading such standard documents (e.g. PAN card copy, annual reports,

auditor certificates etc.) has been provided to the bidders. Bidders can use "My Space" area available to them to upload

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such documents. These documents may be directly submitted from the "My Sp e" area while submitting a bid, and

need not be uploaded again and again. This will lead to a reduction in the time re uired for bid submission process.

SUBMISSION OF BIDS: I) Bidder should log into the site well in advance for bid submission so that he/she u load the bid in time i.e. on or before

the bid submission time. Bidder will be responsible for any delay due to other iss es.

2) The bidder has to digitally sign and upload the required bid documents one by on as indicated in the tender document.

3) Bidder has to select the payment option as "offline" to pay the tender fee / EMD s applicable and enter details of the

instrument.

4) Bidder should prepare the EMD as per the instructions specified in the ten er document. The original should

be posted/regdl speed post/given in person to the Tender Processing Sect on, latest by the last date of bid

submission. The details of the DD/any other accepted instrument, physicall sent, should tally with the details available in the scanned copy and the data entered during bid submission ti e. Otherwise the uploaded bid will

be rejected.

5) A standard BoQ format has been provided with the tender document to be filled by 11 the bidders. Bidders are requested

to note that they should necessarily submit their financial bids in the format provi d and no other format is acceptable.

Bidders are required to download the BoQ file, open it and complete the while c loured (unprotected) cells with their

respective financial quotes and other details (such as name of the bidder). Nooth r cells should be changed. Once the

details have been completed, the bidder should save it and submit it online, witho t changing the filename. If the BoQ

file is found to be modified by the bidder, the bid will be rejected.

6) The serve time (which is displayed on the bidders' dashboard) will be considered as the standard time for referencing

the deadlines for submission of the bids by the bidders, opening of bids etc. The b· ders should follow this time during

bid submission.

7) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the

secrecy of the data. The data entered cannot be viewed by unauthorized person until the time of bid opening. The

confidentiality of the bids is maintained using the secured Socket Layer 128 bit ncryption technology. Data storage

encryption of sensitive fields is done.

8) The uploaded tender documents become readable only after the tender opening b the authorized bid openers.

9) Upon the successful and timely submission of bids, the portal will give a success ul bid submission message & a bid

summary will be displayed with the bid no. and the date & time of submission oft e bid with all other relevant details.

10) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This

acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS:

I) Any queries relating to the tender document and the terms and conditions contain therein should be addressed to the

Tender Inviting Authority for a tender or the relevant contact person indicated in t e tender.

2) Any queries relating to the process of online bid submission or queries ('elating to C P Portal in general may be directed

to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is 180023 7315.

Contd .. 2

Annexure-III

Technical bids

1. The envelope of Technical bid should contain all the documents required as per the terms and conditions of this tender document.

(i) Scanned Copy of Proof of Registration with the Delhi Sales Tax/Delhi Value Added Tax CDV AT) Act. 2004.

(ii) Scanned Copy of Earnest deposit of Rs.50,OOOI- in the form Demand Draft/pay order for the earnest money in favour of Secretary, ICAR.

(iii) Scanned Copy ofRTGS details of the firm as per Annexure-c.

2. The financial bid of only those firms shall be opened which qualify the technical bids.

List of Stationery items

Envelopes (14" x 10") White-Laminated (l20 gms) (Glazed Lamination inside) 1000 Nos. (Printed as per

31. our sample)

32.

33.

Envelopes (9" x 4") nated (120 gms) (Glazed Lamination inside) 1000 Nos. (Printed as per our

120 gsm) 1000 nos.

Annexure-IV

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Envelopes (SE-5) Brown (100 gsm) star 1000 nos. 34. (printed as per our sample)

Envelopes (SE-5) White (120 gsm) 1000 nos. (printed as 35. per our sample)

Envelopes (SE-6) Brown (100 gsm) star 1000 nos. 36. (printed as per our sample)

Envelopes (SE-6) White (120 gsm) Star 1000 nos. 37. (printed as per our sample)

Envelopes size 06 (white) (window) star paper (printed as 38. per our sample) (120 GSM) 1000 nos.

Envelopes (SE-7) Brown (120 gsm) Star 1000 nos. 39. printed as per our sample)

Envelopes (SE-7-A) Brown (Cloth) star 120 gsm (1000 40. nos.) (printed as per our sample)

Envelopes (SE-8) Yellow/Brown (120 gsm) 1000 nos. 41. (printed as per our sample)

Envelopes (SE-8-A) Brown (Cloth) star 120 gsm (1000 42. nos.) (printed as per our sample)

Envelopes (SE-8-A) Yellow (Cloth-Jali) 120 gsm (1000 43. nos.) (printed as per our sample) 44. Eraser-Pencil (Nataraj)

45. File Board 400 gsm Neelgagan

46. File Cover(Quality and Printing as per our sample) 47. File Flap (Good Quality)

48. File tray (Cello)

49. Foot RolI(12") (Kebica)

50. Gems Clip Plastic coated (ZEN) 28/33 mm

51. Gems Clip-ordinary (ZEN)-30mm

52. Glue Stick (Kores/ Kangaroo) 15 Gms.

53. Gum Bottle 300 gms (National)

54. Highlighter-Pen (Luxor Gloiter) 5 (pcs)

55. High-tech Pen (Pilot) (0-5) Luxor

56. High-tech Pen (Pilot) (V-5) Luxor

57. Ink of Stamp Pad (Supreme) 30 ML.

58. Jotter Pen holder 59. Marker-OHP (Bold)-Luxor (set)

60. Marker-OHP (Tranparent) Luxor (5 pcs) Different Colour

61. Marker-White Board (Luxor) (10 pcs)

62. Match Box Bundle of Ten (Ship)

63. Needle Stitching File (Big size) Note Sheet Pad (Green) Neelgagan (80gsm) 100 sheets

64. (FS size) 65. Packing Paper 27.7 (Good Quality)

66. Packing tape (3" brown)

67. Paper weight (glass-coloured-square)

68. Paper Weight (200 gm.) (round)

69. Paper-photocopy (FS Size) (JK-75gsm) (500 sheets) 70. Paper-photocopy (A-4 size) (JK-75gsm) (500 sheets)

71. Paper-photocopy (A-4 size) (Power-75gsm) (500 sheets)

72. Green Colour Paper-photocopy (A-4 size) (Power-75gsm) (500 sheets)

73. Pink Colour

Paper-photocopy (A-4 size) (Power-75gsm) (500 sheets) 74. Yellow Colour

& One side Opaque) 98.

400 pages no. of

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8. Mosquito Repellant All Out Machine

9. Refill - All Out (45 days pack)

List of Miscellaneous items

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Annexure-V

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Annexure-VI !

i

Name of the Firm i

Registered / Postal Address

1. Email Address 2. Permanent Account Number (PAN} 3. VAT / TIN Number, if applicable 4. Bank Details:-

- .

I a) Bank Name

b) Branch Address

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c) Account No.

d) Type of Account

(Current/Savings) ,

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e) MICRNO. I

Name 0 the Authorized Signatory Stamp & Signature

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