EXCHANGE STANDARD OF INCOMING GLOBAL INTERNSHIP PROGRAM IN MoC

STANDARD

DESCRIPTION

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Business License Each stakeholder needs to be evaluated by LC regarding it`s credibility (e.g. send the company business license copy to MC, etc.).

Contracts Other than the contract between AIESEC and TN, there must be a direct contract between the TN and trainee specifying the customized

terms of the particular internship. e.g. financial subsidies, accommodations, etc.

Working Hours and Duration

TN taker should ensure the working hours of the internship (35 hours per week at least and not less than 6 weeks as the internship

duration).

Supervisor/Mentor TN taker should provide one supervisor/mentor to review and guide the trainee during realization.

Visa Induction TN taker will receive VISA Induction before signing the contract.

JD Clarity Opportunity should include:

NPS survey filling requirement.

Contact of LC Quality Head and Entity Control Board.

Basic Living Cost: daily expenses of food and transportation in Hosting LC, any extra expenses that will be needed from

trainee`s side. As well as if any financial or non-financial compensations would be provided during the internship and the actual

conditions corresponded to it.

Internship report request.

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Health Check & Non-Criminal Report

During the pre-selection, the applicants must submit the health check report and non-criminal report to the TN Manager.

10 days Announcement

Hosting entity (TN Manager) should announce the result after company interview as soon as possible (max within 10 days). In the

announcement, Hosting entity should inform the accepted applicant to submit his/her scan picture of passport, sign EP AN, Internship

Agreement between AIESEC and Trainee.

Interview Feedback Both selected and unselected applicants have the right to receive constructive feedback from the Hosting entity.

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OGX Induction Trainee should come from a Home entity that provides Outgoing Preparation Seminar/Meeting: including XPP education, Culture Shock

Training, AIESEC purpose, expectation setting, NPS education.

Visa Hosting entity should provide in written format all the information required to arrange any documents for ONLY M/F/X visa (for ex. Invitation

Letter), visa consultancy will be given within 10 working days, to make sure the trainee can enter and stay in the country and perform the

activities stated in the Opportunity.

Documents Check Hosting entity should make sure that the trainee has the correct visa (ONLY M/F/X visa), insurance, and round-trip tickets. Hosting entity

should provide abundant LC contact information (LCP, LCVP Related, TN Manager related, Buddy and Partners).

Pre-Arrival Call Hosting entity is responsible for cultural shock preparation, expectation setting, NPS Survey Coaching, risk management, LEAD opportunities

introduction (if any), JD and accommodation clarification, better handled by the TN Manager with a Skype call.

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Arrival Pick Up Trainee will be picked up based on reception standard of each LC. The Host LC will state in the Opportunity, where the trainee will be picked

up/options he/she has. Before realization the Host LC will provide written information to the trainee on any transportation required to arrive at

the point of pick up. Trainee will be provided integration activities plan.

Temporary Residence

TN Manager/Trainee Buddy should help the trainee to get the Temporary Residence Permission in the closest police station within 24 hours.

Buddy Trainee buddy is not necessarily AIESECer, but person that receive induction about AIESEC, buddy responsibilities and directly response to

the LC trainee manager. Buddy will be the one, who will take care of the trainee’s adaptation into culture, invite trainee to integration activities.

Opportunity manager will have once in 2 months physical touch point with trainee to check on working conditions and JD alignment and

monthly virtual touch point (wechat/skype) to evaluate trainee personal development and trainee general situation. First touch point with

buddy and trainee needs to be before trainee`s arrival.

Accommodation Trainee has temporary accommodation from arrival. Maximum time from home to work: 90 mins.

Single room (furnishing inside at least: one bed, one desk, one chair).

Maximum 4 people living in one apartment, maximum 4 people per bathroom.

Minimum amenities: Internet, hot water, shower, heat, air condition.

Trainee must be given 2 weeks notice, if accommodation has to be changed.

Neighborhood`s safety check for trainees will be done before trainee arrival.

If accommodation is not provided by TN taker, Hosting LC is responsible for arranging it (TN manager/buddy).

Incoming Preparation Meeting & Individual Goals

All information regarding local life should be included in a city booklet that is sent to trainee via email before arrival. TN

Manager/buddy should be open to answering any questions online. Incoming Preparation Meeting should include:

Presentation of the objectives and measurable results for the internship.

Visa extension process information and VISA Policy Education.

Trainee Reimbursement/Allowance/Subsidy Education (e.g. invoice collection).

Expectation towards trainee Buddy/TN manager.

Working behavior in China.

Any cost generated from doing the job that TN Taker requires (e.g. transportation for business trips) should be clarified regarding

who’s paying.

Individual Goals Setting.

Trainees for expansion market (not the city of the Host LC) should receive Incoming Preparation Meeting before going to the expansion

market.

First day of work TN Manager/Trainee Buddy should accompany the trainee to the place of work on the first day of the internship, get to know the

supervisor/mentor and help the trainee open a bank account and buy the sim-card for cellphone.

TN Manager should monitor the process of signing the Internship Agreement between trainee and company.

Integration Activities Trainee will be provided integration activities plan once upon arrival and trainee is welcomed to join any activities and LEAD Programs (if

any) held in LC/LC meetings/conferences/festivals etc.

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Post – Evaluation Trainee will have post – evaluation with his/her supervisor in the company and buddy.

Certificate Trainee will get certificate from TN Taker after submitting surveys (System survey after Ma, 1-2 NPS Survey after Re) and internship report.

Internship Report Trainee needs to submit his/her internship report as poster, stories, pictures or video to the TN Manager before departure.

Departure Support The Host LC should offer in written format information on how to depart from the country 2 weeks before the end of the internship and at

least the trainee buddy will accompany the trainee's departure.