ifta committee updates 2012 ifta / irp managers and law enforcement workshop september 11-13, 2012...
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IFTA COMMITTEE IFTA COMMITTEE UPDATESUPDATES
2012 IFTA / IRP Managers’ and Law Enforcement WorkshopSeptember 11-13, 2012
Presented byGhyslaine Lepage (QC)
Rob Chapple (SK)
IFTA ATTORNEYS’ SECTION STEERING COMMITTEE UPDATE
ASSC MembersASSC Committee Members•Clark Snelson (UT) - Chair•Collin Davis (IN)- Vice Chair (Tentative)•Carolee Johnstone – (CA) Ex Officio•Jack Frehafer (PA) •Mark Osbaldeston (ON)•Brock Cole (VA)•John Schulz (KS)•Janice Davidson (NC)ASSC Board Liaisons•Sheila Rowen (TN)•Stuart Zion (CO)ASSC IFTA, Inc. Advisors•Lonette L. Turner•Debora K. Meise•Tammy Trinker
2011/2012 Activities• Quarterly teleconferences
• Review of proposed ballots
• Discussed Litigation support
• Re-Audit and Re-Examination Working Group
• Provided IFTA Committee Chairs Guide feedback
• Discussions on hosting Webinars
• Newsletter in developmental stage
IFTA AUDIT COMMITTEE REPORT
Audit Committee Members
Dawn Lietz – NV (Chair) Jeff Hood – IN (Vice-chair)Tony Dewell (ON) ‘08 Dave Nicholson (OK) ‘09Bob Schwab (MO) ‘09 Diana Kay (FL) ‘10Kelly Achenbach (NH) ‘12 Stacey Hammock (WY) ‘11Don Williams (ID) ‘12 Jimmy Tompkins (AL) ‘12Kristine Funk (SD) ‘12
AnnMarie Chamberlain (MA) – Ex-officio
2011/12 – Audit Committee Report
• 2012 IFTA/IRP Audit Workshop
• 2013 IFTA/IRP Audit Workshop
• Charge from Board RE: Procedures Manual P600
• Audit Manual Review
2012 IFTA/IRP Audit Workshop
• Held January 4 – 6, 2012 Tempe AZ• Theme was “Auditing in the 21st Century: A
Look at New and Evolving Technologies”• 162 Attendees• Overall attendance was up 41% over 2010• Jurisdiction attendance was up 39%
2013 IFTA/IRP Audit Workshop• January 28 – 30, 2013 San Antonio, TX
• Theme is “Audit Smarter: Improving Your Audit Processes”
• Topics: Interviewing Techniques; Internal Control Testing; Data Sharing; IRP Ballot 371 implementation suggestions; and “hands-on” case studies.
CLEARINGHOUSE ADVISORY
COMMITTEE
Background
• Created by the Board in 2003• Provides technical guidance to the Board.• Advises the Board regarding business rules,
consistency and timeliness of data and the types of data allowed or required.• Helps to ensure the clearinghouse operates
within the IFTA requirements.• Reviews enhancement requests and serves as
a technical resource for the membership.
Committee Members
Randy Boone (IN), Chair Trishawn Bell (AL)
Sherry Conrad (NS) Angie Duerson (VA)
Gary Frohlick (SK) Sherry McKinley (ME)
Scott Miller (KS) Robert VanBuren (NY)
Natalie Wendell (MN) Cherie Woodworth (ID)
Board Liaisons: Garry Hinkley (ME), Scott Greenawalt (OK), and Patricia Platt (KS)
IFTA, Inc. Advisors: Lonette Turner, Debbie Meise, Amanda Koeller and Jason DeGraf.
ITAC Liaison: Scott Miller
• Monthly Teleconferences Include Updates on: • Funds Netting• ITAC• Quality Control Sub-Committee for Transmittal and
Demographic Data• Best Practices Document Sub-Committee• Enhancement Requests• New Issues
• Information Exchanged by E-mail• Members Work Singularly and in Sub-Committees on
Various Projects
Activities
• Creation of the Clearinghouse Best Practices Document for the IFTA, Inc. Website
• Surveys sent to all jurisdictions• Currently Collecting Data
• Education of Non-Participating Jurisdictions on Benefits of Joining Clearinghouse
• Funds Netting Continues to Function Successfully
Projects
IFTA COMMISSIONER TRAINING COMMITTEE UPDATE
Committee Members
Russell Holleger (DE) – Chair Julian Fitzgerald, Sr. (NC) Rena Hussey (VA) Roland Marr (IL) Marge Noll (MN) Carla Pape (ID) Cindy Swanson (CA) Earleen Weaver (WY) Stuart Zion (CO) – IFTA Board Liaison Lonette Turner – IFTA, Inc. Advisor Debbie Meise – IFTA, Inc. Advisor
Committee Purpose
• To develop IFTA Commissioner training• Target audience• IFTA Commissioners• IFTA Assistant Commissioners
Committee Background
IFTA Board created the CTC as a result of its strategic planning efforts.
Development of Commissioner training supports the strategic goal:
•To continuously plan, manage, and review IFTA, Inc’s existing resources and new opportunities to ensure that organizational purposes are achieved.
Committee Charge
• Identify needs for training• Recommend how training needs can be
met• Determine whether to develop written
and/or electronic materials• Obtain Board feedback• Draft materials
Committee Activities to Date
• 12/13/2011 – Board issued charge• 1/20/2012 – CTC organizational
conference call•March/April 2012 – Survey to assess level
of experience and anticipated needs• 4/5/2012 – CTC conference call• 6/28/2012 – CTC conference call
IFTA DISPUTE RESOLUTION COMMITTEE
IFTA DRC COMMITTEE REPORTCommittee Members
Chair: Rick LaRose (CT)Vice-Chair: Gary Frohlick (SK)
Rodney Richard (AR)Karen Winchell (NV)Scott Bryer (NH)Marc Levasseur (RI)Mark Byrne (NE)Gregg Dal Ponte (OR)Bernie Meagher (NS)Rick Taylor (KY)Doug Miller (MI)Donna Burch (Industry Advisor, Ryder)Gary Bennion (Industry Advisor, Con-
Way)Board Liaisons: Pat Platt (KS)
Hugh Hughson (BC)
IFTA DRC COMMITTEE REPORT
• ONGOING PROJECTS• IFTA Board of Trustees Charge• Mock Disputes• Amendments to R1555, Dispute Process• Short Track Ballot• Amendments to Penalties Section of the DRP
• Preparation for Referral for Enforcement
INFORMATION TECHNOLOGY ADVISORY COMMITTEE
Committee MembersJurisdiction Representatives–Scott Miller (KS) Chair–Thom Rabaglia (WI) Vice chair–Beth Devlin (NY) RPC–Anthony Hatcher (MD) Law Enforcement–Pam Marshall (KY) Agreement Procedure– Jeff Hood (IN)–Mary Cook (KY)–Bob Schwab (MO) Audit – John Poole III (TX) IRP
Industry Representatives• Mike Albin (ACS)• Norma Havens, USA Fleet Solutions• Sandy Johnson, North Star Fleet Solutions, Inc.• Connie Owen. JJ Keller• Jim Sheets, Operating Tax Systems
Board: Ron Hester (ON)Garry Hinkley (ME)
IFTA INC. Advisors:Jason DeGrafDebora Meise
Board Liaisons & IFTA, Inc. Advisors
General Information• Monthly Conference Calls –The committee meets monthly on the
second Thursday at 11:00 a.m. Eastern.
• Message Board–The committee utilizes the IFTA, Inc.
Message Board for communicating project information, ideas, and conference call notes.
Just what is the Information Technology Advisory Committee (ITAC)?
The ITAC was established as a special committee in 2006 by the International Fuel Tax Association, Inc. (IFTA, Inc.) Board of Trustees (Board). The ITAC was to review information technology solutions proposed by IFTA, Inc. information technology (IT) staff to determine if they meet the needs of the IFTA user community. The purpose of the ITAC is to identify user needs and recommend IT proposals to the Board. The ITAC works to enhance information technology capabilities of the IFTA, Inc. and its stakeholders involved in the administration of the IFTA.
Do you have an
idea or proposal for us? Feel
free to send them
to the Board for
the Committee to look at.
IFTA Program Compliance Review Committee Report
• John Szilagyi (CT) - chair• Joe Dian (IN) – vice chair• Fred Alleman (PA)• Tim Ford (CA)• Richard Wagner (KY)• Joy Prenger (MO• Lorne Bay (PE)• Bill Kron (MS)• Cathy Beedle (NE) – ex officio
Committee Membership
Projects
The PCRC:•Continues to review the Program Compliance Reviews
•Holds monthly conference calls
•Completed subcommittee work with APC to address electronic tax return filings.
•Is co- sponsoring FTPBP 1-2012
•Has issued 2 FDFNC
IFTA Re-Audit and
Re-Examination Working Group Report
• Gary Frohlick (SK) - chair• Vicki Haydon (AR) – vice chair
• Brock Cole (VA)• Dave Nicholson (OK)• Dawn Lietz (NV)• Doug Miller (MI)• Gary Bennion (Con-way)• Jack Frehafer (PA)
Committee Membership
• The Re-Audit and Re-Examination Issues Working Group (RRWG) was created by the IFTA, Inc. Board of Trustees (Board) as a result of concerns raised by IFTA members and stakeholders following a dispute arising from a request to re-audit a licensee.
History
Board Charge
•Purpose of Charge: This charge is given to the RRWG to initially review policy considerations and questions arising from the re-audit and re-examination provisions found in the IFTA Articles of Agreement, Section R1360.•Charge Complete.