ifb template - fortress.wa.gov · web viewthe purpose of this ifb is to receive competitive bids...

INVITATION FOR BID – NO. 06716

MARINE NAVIGATION EQUIPMENT, INSTALLATION, MAINTENANCE AND REPAIR

INTRODUCTION

This Invitation for Bid (IFB) is a competitive procurement issued by the Washington Department of Enterprise Services (Enterprise Services) pursuant to RCW chapter 39.26. Enterprise Services intends to use the IFB to establish and award a statewide Master Contract for marine navigation equipment, installation, maintenance, and repair.

This IFB is divided into four (4) sections:

Section 1 provides a summary table of relevant deadlines for responding to the IFB and identifies contact information for the IFB Procurement Coordinator.

Section 2 provides important information about the procurement.

Section 3 identifies how to prepare and submit a bid for this IFB, including detailed instructions regarding what to submit and how to submit your bid.

Section 4 identifies how Enterprise Services will evaluate the bids.

In addition, this IFB includes the following Exhibits:

Exhibit A1 and A2 – Bidder Information : These exhibits identify the information that bidders must provide to Enterprise Services to constitute a responsive bid.

o EXHIBIT A1 – BIDDER’S CERTIFICATION This document is the Bidder’s Certification.Complete the certification (insert name of bidder, date, and sign), attach to the bid along with any exceptions, and submit to Enterprise Services.

o EXHIBIT A2 – BIDDER PROFILE This document is required information for contract administration purposes.Complete as instructed and submit with the bid to Enterprise Services.

Exhibit B – Good/Service Specifications : This exhibit outlines the required specifications for the good and/or service that is the subject of this IFB.

Exhibit C – Bid Price : This exhibit provides the pricing information that bidders will complete as part of their bid and the price evaluation tool that Enterprise Services will use to evaluate bids.

Exhibit D – Master Contract : This exhibit is the Master Contract that the successful bidder(s) will execute with Enterprise Services.

Exhibit E – Complaint, Debrief, & Protest Requirements : This exhibit details the applicable requirements to file a complaint, request a debrief conference, or file a protest regarding this IFB.

Exhibit F – Doing Business with the State of Washington : This exhibit provides information regarding contracting with the State of Washington.

IFB NO. 06716 – MARINE NAVIGATION EQUIPMENT, INSTALLATION, MAINTENANCE AND REPAIR PAGE 1(Rev 5-1-2016)

Exhibit G – Special Terms and Conditions : This exhibit provides information on special terms and conditions regarding contracting with the State of Washington.

MASTER CONTRACTS. Enterprise Services has statewide responsibility to develop ‘master contracts’ for goods and services. A Master Contract is a contract for specific goods and/or services that is solicited and established by Enterprise Services on behalf of and for general use by specified ’purchasers’ (see below). Typically, purchasers use our Master Contracts through a purchase order or similar document.

MASTER CONTRACT USERS – PURCHASERS. The resulting Master Contract from this IFB will be available for use by the following entities (”Purchasers”):

WASHINGTON STATE AGENCIES. All Washington state agencies, departments, offices, divisions, boards, and commission; and any of the following institutions of higher education in Washington: state universities, regional universities, state college, community colleges, and technical colleges. The primary users will be Washington State Ferries (WSF) and Corrections (McNeil Island Correction Center).

MCUA PARTIES. The Master Contract also may be utilized by any of the following types of entities that have executed a Master Contract Usage Agreement (MCUA) with Enterprise Services:

Political subdivisions (e.g., counties, cities, school districts, public utility districts); if political subdivisions utilized this contract as their authority, they must adhere to the following:

Shall pay the 1% DES Vendor Management Fee associated with contract.

Payment shall be due Net 30 days or the customer is liable for a 1% late fee charged by the contractor.

Shall be charged fee amount as a separate line item on the invoice for agencies imposing or permitting for contractors to perform services of this contract.

Federal governmental agencies or entities;

Public-benefit nonprofit corporations (i.e., § 501(c) (3) nonprofit corporations that receive federal, state, or local funding); and

Federally-recognized Indian Tribes located in the State of Washington.

ORCPP. The Master Contract also will be available for use by the Oregon Cooperative Purchasing Program (ORCPP) based on the contractor’s acceptance.

While use of the Master Contract is optional for political subdivisions and public benefit nonprofit corporations authorized by the MCUA and ORCPP, these entities’ use of the Master Contract can increase Master Contract use significantly.

All purchasers are subject to the same contract terms, conditions, and pricing as state agencies.

SECTION 1 – DEADLINES, QUESTIONS, AND WHERE TO SUBMIT YOUR BID


http://www.oregon.gov/DAS/EGS/ps/ORCPP/orcppMemberList.pdf

http://www.oregon.gov/DAS/EGS/ps/ORCPP/orcppMemberList.pdf

This section identifies important deadlines and where to direct questions for this IFB. A MANDATORY pre-bid conference will be held to address contractual requirements at the time and location indicated below. Immediately after the Pre-Bid Conference a Site Visit has been arranged to allow bidders to obtain a full understanding of bid requirements. Attendance is required for bid to be considered responsive. Please arrive prepared with any questions, as the bid opening will be one week after this pre-bid conference.

Note: Assistance for disabled, blind or hearing-impaired persons who wish to attend is available with pre-arrangement with the Washington State Ferries (WSF). Contact the State Purchasing Coordinator identified on the face page of this document.Important dates: The following table identifies important dates for this IFB:

Item Date

IFB Posting Date: June 1, 2017

Pre-Bid Conference/ Site Visit:

Questions & Answers (POC):

Site Point of Contact (POC):Telephone:

June 15, 2017 & Time 10:00 A.M.Attend in Person – MANDATORY FOR WSF OPPORTUNITY

Washington State FerriesEagle Harbor Eagle Room 497 Harborview Drive Bainbridge Island, WA 98110

Cynthia Shaw360-407-7948

Corey Larson360-407-9407

Captain Bill Hughes(206) 423-2333

Question & Answer Period: June 1, 2017 – June 19, 2017

Deadline for submitting Bids: June 29, 2017

Anticipated Announcement of Apparent Successful Bidder(s): July 5, 2017

Anticipated Award of Master Contract(s): July 11, 2017

*FAILURE TO ATTEND PRE-BID/SITE VISIT WILL RESULT IN BID REJECTION FOR WSF OPPORTUNITY. AN ATTENDANCE ROSTER MUST BE SIGNED AND DATED INDICATING BIDDER ATTENDANCE.

The IFB (and award of the Master Contract) is subject to complaints, debriefs, and protests as explained in Exhibit E – Complaint, Debrief & Protest Requirements, which may impact the dates set forth above.

Enterprise Services reserves the right to amend and modify this IFB. Only bidders who have properly registered and downloaded the original IFB directly via WEBS will receive notifications of amendments to this IFB, which bidders must download, and other correspondence pertinent to this procurement. To


be awarded a Master Contract, bidders must be registered in WEBS. Visit https://fortress.wa.gov/ga/webs to register.

Questions: Questions or concerns regarding this IFB must be directed to the following Procurement Coordinator for the IFB:

IFB Procurement Coordinator

Name: Cynthia Shaw

Telephone: 360-407-7948

Email: [email protected]

Questions raised at the pre-bid conference and during the Q&A period will be answered and responses posted to WEBS.

SECTION 2 – INFORMATION ABOUT THE PROCUREMENT

This section describes the purpose of the IFB and provides information about this procurement, including the potential scope of the opportunity.

2.1. PURPOSE OF THE PROCUREMENT – AWARD A MASTER CONTRACT. The purpose of this IFB is to receive competitive bids and award a statewide master contract for marine navigation equipment, installation, maintenance, and repair. This contract will be used for statewide and Washington State Ferries (WSF). Enterprise Services intends to award to dealers representing multiple manufacturers. For the purposes of this contract, marine navigation equipment, installation, maintenance and repair are divided into two categories.

1. MARINE NAVIGATION EQUIPMENT AND INSTALLATION2. MAINTENANCE AND REPAIR

2.2. MASTER CONTRACT. The form of the Master Contract that will be awarded as a result of this IFB is attached as Exhibit D – Master Contract .

2.3. CONTRACT TERM.

Maintenance and InstallationAs set forth in the attached Master Contract the for this IFB, the initial contract term is one year from the award of the contract commencing July 1, 2017, and ending June 30, 2018. Following the initial term, this portion of the agreement will automatically renew for a successive four (4) one-year terms unless terminated earlier. The total contract term including the initial term and all extensions will not exceed five (5) years unless circumstances require a special Extension. Bidders are to specify prices for the contract term in Category 1-Marine Equipment and Installation. The Master Contract is subject to earlier termination.

Maintenance and RepairAs set forth in the attached Master Contract the for this IFB, the initial contract term is two years from award of the contract commencing July 1, 2017, and ending June 30, 2019. Following the initial term this agreement will automatically renew for a successive four (4) two-year term unless terminated earlier. The total contact term including the initial term and all extensions will not exceed ten (10) years unless circumstances require a special extension. Bidders are to


https://fortress.wa.gov/ga/webs

specify prices for the contract term in Category 2-Maintenance and Repair. The Master Contract is subject to earlier termination.

2.4. ESTIMATED SALES. Annual total purchases could average approximately $650,000 for marine navigational equipment/install and an average of approximately $250,000 for marine radar, maintenance and repair for WSF. Purchase potential from other purchasers is unknown. Although Enterprise Services does not represent or guarantee any minimum purchase from the Master Contract, WSF’s prior purchases under the current two contracts were as follows:

Contract #04005 - Marine Radar, Maintenance and Repair

Contract #02410 - Maintenance Radar Equipment

SECTION 3 – HOW TO PREPARE AND SUBMIT A BID FOR THIS IFB

This section identifies how to prepare and submit your bid to Enterprise Services for this IFB. In addition, bidders will need to review and follow the requirements included in Exhibit A – Bidder Information, which identifies the information that bidders must provide to Enterprise Services to constitute a responsive bid. By responding to this IFB and submitting a bid, bidders acknowledge having read and understood the entire IFB and accept all information contained within this IFB.

3.1. PRE-BID CONFERENCE/SITE VISIT. Enterprise Services in conjunction with WSF will host a pre-bid conference and site visit at the time and location indicated in Section 1 of this IFB. Attendance is MANDATORY. The purpose of the pre-bid conference/site visit is to clarify the IFB as needed and raise any issues or concerns that bidders may have. If interpretations, specifications, or other changes to the IFB are required as a result of the conference/site visit, the Procurement Coordinator will post an amendment to this IFB to WEBS.


3.2. BID FORMAT. Bids must be complete, legible, signed (in ink for hardcopy submittals and as specified for electronic submittals), and follow the instructions stated in Exhibit A – Bidder Information.

Hard copy bids: If submitting a bid in hardcopy, bidders are encouraged not to submit bids in three-ring binders, spiral bindings, or other non-recyclable presentation folders. Please include electronic copies of all hard copy submittals on a USB flash drive. DES prefers the same file format(s) as the format(s) used to create the submittals (i.e. MS Word, Excel) unless written information is included as a part of the submittal, such as a signature. For submittals with written information or copies of other documents such as licenses, please submit as a .pdf. Should a hard copy and an electronic copy conflict, the hard copy will prevail.

3.3. BIDDER COMMUNICATIONS REGARDING THIS IFB. During the IFB process, all bidder communications regarding this IFB must be directed to the Procurement Coordinator for this IFB. See Section 1 of this IFB. Bidders should rely only on this IFB and written amendments to the IFB issued by the Procurement Coordinator. In no event will oral communications regarding the IFB be binding.

Bidders are encouraged to make any inquiry regarding the IFB as early in the process as possible to allow Enterprise Services to consider and, if warranted, respond to the inquiry. If a bidder does not notify Enterprise Services of an issue, exception, addition, or omission, Enterprise Services may consider the matter waived by the bidder for protest purposes.

If bidder inquiries result in changes to the IFB, written amendments will be issued and posted on WEBS.

Unauthorized contact regarding this IFB with other state employees involved with the IFB may result in bidder disqualification.

3.4. PRICING. Bid prices must include all cost components needed for the delivery of the goods and/or services as described in this IFB. See Exhibit C – Bid Price . A bidder’s failure to identify all costs in a manner consistent with the instructions in this IFB is sufficient grounds for disqualification.

Inclusive Pricing: Bidders must identify and include all cost elements in their pricing. In the event that bidder is awarded a Master Contract, the total price for the goods and/or services shall be bidder’s price as submitted. Except as provided in the Master Contract, there shall be no additional costs of any kind.

Credit Cards (P-Cards): In the event that bidder is awarded a Master Contract, the total price for the goods and/or services shall be the same regardless of whether purchasers make payment by cash, credit card, or electronic payment. Bidder shall bear, in full, any processing or surcharge fees associated with the use of credit cards or electronic payment.

Vendor Management Fee: The resulting Master Contract from this IFB will include a Vendor Management Fee as specified in the Master Contract attached as Exhibit D – Master Contract .


3.5. BIDDER RESPONSIVENESS. Bidders must submit complete bids. See Exhibit A – Bidder Information. A bidder’s failure to do so may result in a bid being deemed non-responsive and disqualified. Enterprise Services reserves the right to determine a bidders’ compliance with the requirements specified in this IFB and to waive informalities in a bid. Informality is an immaterial variation from the exact requirements of the competitive IFB, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the supplies or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to bidders.

3.6. BID SUBMITTAL CHECKLIST – REQUIRED BID SUBMITTALS. This section identifies the bid submittals that must be provided to Enterprise Services to constitute a responsive bid. The submittals may be delivered in hard copy or electronically as set forth below. Bids that do not include the submittals identified below may be rejected as nonresponsive. In addition, a bidder’s failure to complete any submittal as instructed may result in the bid being rejected. Bidders must identify each page of the submittals and any supplemental materials with the bidder’s name.

Exhibit A – Bidder Information EXHIBIT A1 – BIDDER’S CERTIFICATION

This document is the Bidder’s Certification.Complete the certification (insert name of bidder, date, and sign), attach to the bid along with any exceptions, and submit to Enterprise Services.

EXHIBIT A2 – BIDDER PROFILE This document is required information for contract administration purposes.Complete as instructed and submit with the bid to Enterprise Services.

EXHIBIT B – MARINE NAVIGATION EQUIPMENT, INSTALLATION AND MAINTENANCE SPECIFICATIONS

Bidder will need to confirm that they meet or exceed the detailed specifications addressed in Exhibit B – Marine Navigation Equipment, Installation and Maintenance.

EXHIBIT B1 - COPY OF FEDERAL TRANSIT AUTHORITY AND BUY AMERICA ATTESTATION

EXHIBIT B2 - FEDERAL HIGHWAY ADMINISTRATION (FHWA)

EXHIBIT C – MARINE NAVIGATION EQUIPMENT, INSTALLATION AND MAINTENANCE PRICE WORKSHEETBidder will need to complete the price worksheet templates as instructed in Exhibit C – Marine Navigation Equipment, Installation and Maintenance Bid Price.

EXHIBIT D - MASTER CONTRACT

Exhibit E – Compliant, Debrief, and Protest

Exhibit F – Doing Business with Washington

EXHIBIT G – Special Terms and Conditions


COPY OF MOST RECENT PROSPECTUS

MARKETING PLAN - Bidder will provide (as a separate attachment) a marketing plan to rollout this contract.

SERVICE CAPABILITY - Bidder will provide (as a separate attachment) a description of their overall service capability in the performance of this contract. Examples: remote diagnostic, emergency, number technicians, 24/7, etc.

DEALER AUTHORIZATION/CERTIFICATION/LICENSE Bidder will provide if other than the manufacturer a current dated, and signed, authorization from the manufacturer that the bidder is an authorized distributor, dealer or service representative and is authorized to sell the manufacturer’s products.

ARTICLES OF INCORPORATION

WASHINGTON STATE MASTER BUSINESS LICENSE

3.7. SUBMITTING BIDS. Your bid – Hard copy and USB Flash Drive – must be delivered to the following:

Deliver Bids to:

Hard copy:

Mail your bid to the following:Washington Department of Enterprise ServicesContracts, Procurement, & Risk ManagementP.O. Box 41411Olympia, WA 98501-1411

Deliver your bid to the following:Washington Department of Enterprise ServicesContracts, Procurement, & Risk Management1500 Jefferson Street SEOlympia, WA 98501

Utilizing the United States Postal Services creates an additional 1 to 2 days of mail processing. Enterprise Services does not accept responsibility for late bids.

SECTION 4 – BID EVALUATION

This section identifies how Enterprise Service will evaluate IFB bids.

4.1. OVERVIEW. Enterprise Services will evaluate bids for this IFB as described below.

Bidder responsiveness, specification, price factors and responsibility, will be evaluated based on the process described herein.

Bidders whose bids are determined to be non-responsive will be rejected and will be notified of the reasons for this rejection.

Enterprise Services reserves the right to: (1) Waive any informality; (2) Reject any or all bids, or portions thereof; (3) Accept any portion of the items bid unless the bidder stipulates all or nothing in their bid; (4) Cancel an IFB and re-solicit bids; and/or (5) Negotiate with the lowest responsive and responsible bidder to determine if that bid can be improved.


Enterprise Services will use the following process and evaluation criteria for an award of a Master Contract:

Step 1: Responsiveness.

Step 2: Specification Evaluation.

Step 3: Pricing Evaluation/Scoring Criteria.

Step 4: Responsibility Analysis.

4.2. RESPONSIVENESS (STEP 1). Enterprise Services will review bids – on a pass/fail basis – to determine whether the bid is ‘responsive’ to this IFB. This means that Enterprise Services will review each bid to determine whether the bid is complete – i.e., does the bid include each of the required bid submittals, are the submittals complete, signed, legible. Enterprise Services reserves the right – in its sole discretion – to determine whether a bid is responsive.

4.3. SPECIFICATIONS EVALUATION (STEP 2). Enterprise Services will evaluate each bid to ensure that each bidder’s product or service meets the specifications. Enterprise Services reserves the right to request additional information or perform tests and measurements before selecting the Apparent Successful Bidder (“ASB”). A bidder’s failure to provide requested information to Enterprise Services within ten (10) business days may result in disqualification.

4.4. BID PRICING EVALUATION (STEP 3). Enterprise Services will evaluate bid prices – to identify, at minimum two dealers, to ensure backup capacity to WSF to minimize downtime in the case of emergencies and multiple other dealers to provide diverse marine navigation equipment, installation, maintenance and repair statewide. The lowest evaluation total – by reviewing and comparing the submitted bid prices provided in Exhibit C for the purchase of a marine radar system, installation, maintenance and repair. Category 1: Marine Radar System Purchase + Installation Price (Equation) - Based on a hypothetical number of trips to Install (Column B): Radar system (2 radars) – buyback (2 radars) + Decommission Removal + Pre-Installation (ship check and travel) + Installation (2 radars includes labor cost) + Commissioning + Trip Charges = Radar System Purchase and Installation Sub-Total x Total # of Vessel Installs (Column B) = Total All Vessels per Location

FERRYTERMINAL

Column B

Total #Vessel Installs

Radar SYSTEM(Two FAR3220)

Total Cost

Subtract SYSTEM (Two FAR2127)

Buyback

Add Decommision

(Removal) Costs SYSTEM

(Two FAR2127)

Add TotalRadar Pre-

Installation Site Visit

Installation SYSTEM

(Two FAR3220)

Add CommissionSYSTEM

(Two FAR3220) Costs

Trip ChargesSYSTEM (For

Two FAR3220)RADAR SYSTEM

SUB TOTAL

TOTAL ALL VESSELS AT LOCATION

Bidder ConfirmYES/NO

Anacortes 2 $90,000.00 $2,000.00 $6,000.00 $600.00 $40,000.00 $3,000.00 $4,000.00 $141,600.00 $283,200.00

Eagle Harbor 4 $90,000.00 $2,000.00 $6,000.00 $600.00 $40,000.00 $3,000.00 $1,000.00 $138,600.00 $554,400.00

Everett 1 $90,000.00 $2,000.00 $6,000.00 $600.00 $40,000.00 $3,000.00 $2,000.00 $139,600.00 $139,600.00

Bellingham Yards 1 $90,000.00 $2,000.00 $6,000.00 $600.00 $40,000.00 $3,000.00 $5,000.00 $142,600.00 $142,600.00

Seattle Yards 2 $90,000.00 $2,000.00 $6,000.00 $600.00 $40,000.00 $3,000.00 $2,000.00 $139,600.00 $279,200.00

$1,399,000.00EVALUATION

TOTAL

CATEGORY 1: MARINE RADAR SYSTEM PURCHASE AND INSTALLATION TOTAL COSTProvide All Costs for the Installation of a Radar (Evaluation)

Five locations: Anacortes, Eagle Harbor, Everett, Bellingham Yards and Seattle Yards

APPARENT UNSUCCESSFUL BIDDER


FERRY TERMINAL

Column B

Total #Vessel Installs

Radar SYSTEM(Two FAR3220)

Total Cost

Subtract SYSTEM

(Two FAR2127) Buyback

Add Decommision

(Removal) Costs SYSTEM

(Two FAR2127)

Add TotalRadar Pre-

Installation Site Visit

Installation SYSTEM

(Two FAR3220)

Add CommissionSYSTEM

(Two FAR3220) Costs

Trip ChargesSYSTEM (For Two FAR3220)

RADARSYSTEM

SUB TOTAL

TOTAL ALL VESSELS AT LOCATION

Bidder ConfirmYES/NO

Anacortes 2 $84,000.00 $10,000.00 $4,000.00 $600.00 $36,000.00 $2,000.00 $4,000.00 $120,600.00 $241,200.00

Eagle Harbor 4 $84,000.00 $10,000.00 $4,000.00 $600.00 $36,000.00 $2,000.00 $1,000.00 $117,600.00 $470,400.00

Everett 1 $84,000.00 $10,000.00 $4,000.00 $600.00 $36,000.00 $2,000.00 $2,000.00 $118,600.00 $118,600.00

Bellingham Yards 1 $84,000.00 $10,000.00 $4,000.00 $600.00 $36,000.00 $2,000.00 $5,000.00 $121,600.00 $121,600.00

Seattle Yards 2 $84,000.00 $10,000.00 $4,000.00 $600.00 $36,000.00 $2,000.00 $2,000.00 $118,600.00 $237,200.00

$1,189,000.00EVALUATION

TOTAL

CATEGORY 1: MARINE RADAR PURCHASE AND INSTALLATION TOTAL COSTProvide All Costs for the Installation of a Radar (Evaluation)

Five locations: Anacortes, Eagle Harbor, Everett, Bellingham Yards and Seattle Yards

APPARENT SUCESSFUL BIDDER

*A system consists of two radars/vessel.

BuybackBidders may express in Exhibit C: CATEGORY 1. Radar, Buyback and Discounts their interest in buyback, as a trade-in offer, replacing the existing FURNO FR2127 Radar Systems as they are upgraded in the fleet. The intent to buyback both of the existing radar systems shall be calculated against the bid total in the determination of the bid award. The radar system includes the scanner, processors, keyboard, display and necessary interconnecting components.

Installation CostInstallation costs shall be indicated in Exhibit C : CATEGORY 1.1 Install Labor Warranty bid tab. The installation portion of this Bid is subject to prevailing wage requirements currently in effect in the State of Washington.

Pre-Installation Ship ChecksPrior to the commencement of work on a vessel to perform an installation the contracted vendor may be required to perform a site visit to the vessel to determine the particulars needed to successfully install system. This site visitation shall generally be with the accompaniment of a representative of the WSF Port Captains Office and/or a representative of the WSF Vessel Design Department. See Exhibit C : CATEGORY 1.1 Install Labor Warranty.

The contracted provider is entitled to travel time to and from the vessel and up to four (4) hours to perform the inspection. Any trips, outside of these parameters, will be identified and approved by WSF prior to the visitation. For the purposes of this bid, it will be calculated at two (2) hours of travel time one (1) hour each direction and four (4) hours for the ship check to be included in the installation costs in Exhibit C: CATERGORY 1.1 Install Labor Warranty .

Trip ChargesIncludes travel and labor charges - Exhibit C: CATERGORY 1.1 Install Labor Warranty .

Recommission/DecommissionIncludes the cost to disconnect and reconnect the vessel installation - Exhibit C: CATERGORY 1.1 Install Labor Warranty .


Category 2: Marine Radar System Annual Maintenance/Inspection Total Cost (Equation) Trip Charge (includes mileage and travel labor) X Number of Vessels + Labor Charge Maintenance/Inspection x Number of Labor Hours (performed) x 3 (tri-annual inspection) + Recommission/Decommission = Total Annual Maintenance

UNSUCCESSFUL BIDDER

2A. LABOR

Labor Rates Rates

EvaluationEstimate

Hours Total Cost

Hourly Servicing Ra te $75.00 1825 $136,875.00

Overti me Servicing Rate: $110.00 200 $22,000.00

Evening, Weekend & Hol iday Rate $110.00 400 $44,000.00

$202,875.00

CATERGORY 2. MAINTENANCE AND REPAIRLabor, Trip Charge. Commissioning and Decommissioning

(Round-trip inclusive of mileage and travel labor rates)

EVALUATION TOTAL LABOR COSTS

2B. ACTIVITY

Activity CostEvaluation

Annual Usage Total Cost

Recommiss ioning $350.00 12 $4,200.00

Decommiss ioning $200.00 12 $2,400.00

$6,600.00EVALUATION TOTAL ACTIVITY COST

Ferry Terminal Per Trip Charge Number of VesselsNumber of Trips

EvaluatedCost

Bremerton $100.00 2 3 $600.00

Pier 52 (Colman Dock) $48.00 4 8 $1,536.00

Anacortes $44.00 5 8 $1,760.00

Edmonds $30.00 2 8 $480.00

Keystone $45.00 2 2 $180.00

Muki l teo $39.00 2 8 $624.00

Point Defi ance $56.00 1 8 $448.00

Port Towns end $78.00 2 8 $1,248.00

Fauntleroy $50.00 3 8 $1,200.00

Eagl e Harbor $34.50 6 8 $1,656.00

Everett Yards $33.00 4 8 $1,056.00

Tacoma Yards $46.00 4 8 $1,472.00

Bel l ingham Yards $65.00 4 8 $2,080.00

Seattl e Yards $55.00 2 8 $880.00

Southworth $20.00 3 2 $120.00

Vashon Head $32.80 2 3 $196.80

$15,536.80

2C. TRIP CHARGES (inclusive of mileage and travel labor rates)

EVALUATION TOTAL TRIP CHARGES


Item DescriptionCurrent

Model/Stock #

ProvideModel/Stock Number

(if different)

Choose either Accessory, Repair Part or Equipment from drop down

box to automatically

populate Column F % Discount Unit Price

Discount%

SubtractDiscount $

AmountFinalPrice

Furuno Chart Radar-EC-3000 only EC3000 $45,000 5.00% $2,250 $42,750.00Furuno Power Supply and scanner interconnect PSU-014 $100 5.00% $5 $95.00

Furuno Radar Keyboard RCU-025 $100 5.00% $5 $95.00

Furuno Remote Radar Trackbal l RCU-026 $100 5.00% $5 $95.00GPS Receiver GP170D with brackets and knobs GP170D $100 5.00% $5 $95.00

MARIN ELEKTRONIK Includes the following:

GPS DATA SIGNAL SPLITTERS (Lemming 3) $195 20.00% $39 $156.00



Furuno Moni tor MU150HD MU150HD $195 20.00% $39 $156.00

MU150HD Mounting Brackets with knobs 000-016-268 $195 20.00% $39 $156.00

Furuno GS-100 GS100 $195 20.00% $39 $156.00

Furuno Transceiver RSB 128 106N RSB 128 106N $195 20.00% $39 $156.00Signal Cable Assembly30 meter RW-00135-L30M 001-259-860-00 $195 20.00% $39 $156.00

Scanner 81.5” - XN20CF/6.5 XN20CF/6.5 $195 20.00% $39 $156.00

Dongle for High Speed Scanner Operation $195 20.00% $39 $156.00

Additional operator's manual OME-360-40Z $195 20.00% $39 $156.00

Additional service manual IME-360-40Z $195 20.00% $39 $156.00

Remote Display RD-50 RD-50 $195 20.00% $39 $156.00

RD50 Mounting Brackets wi th Knobs 000-016-313 $195 20.00% $39 $156.00

Furuno Multi-Port Data Dis tribution MD550 $195 20.00% $39 $156.00

Heading Connector J602 $195 20.00% $39 $156.00

Furuno Intel l i gent HUB HUB-3000 $195 20.00% $39 $156.00

Furuno Data HUB HUB-100 $195 20.00% $39 $156.00

Adderl ink i PEPS Internet KVM switch Digi ta l $195 20.00% $39 $156.00

IO Gear KVM Switch GCS922U $195 20.00% $39 $156.00

Beier Integrated System Heading Inverter SCT1108 $195 20.00% $39 $156.00

Fentek- USB Mini Back Lit (Red) Keyboard KBMBL82RURB $195 20.00% $39 $156.00

APC Netshelter Enclosure WX13U AR100 $195 20.00% $39 $156.00Three (3) Shelves for APC Netshelter Enclosure AR8125 $195 20.00% $39 $156.00APC SMX48RMBP2U Batteries for SMX 1000 UPS SMX48RMBP2U $195 20.00% $39 $156.00

APC BE850M2 Uninterrupted Power Supply BE850M2 $195 20.00% $39 $156.00

UPS Power Bypass Switch (WSF Parts Li s t and Des ign on request) Custom Bui lt $195 20.00% $39 $156.00

Furuno Moni tor MU-231 MU231 $195 20.00% $39 $156.00

Dayton 4” AXIAL Cool ing Fan for Pedesta l AC w/Thermostat 2RTK6 $195 20.00% $39 $156.00

New FAR-2127 (FMD3X00PED) WSF Metal Fab $195 20.00% $39 $156.00

Rebui lt FAR-2127 (FMD3X00PED) WSF Metal Fab $195 20.00% $39 $156.00

Satel l i te Compass System-when no active contract is enforced. GS100 $195 20.00% $39 $156.00

APC Rack Mount Power Strip AR9562 $195 20.00% $39 $156.00

Hoffman Fan Controller AFANTSC $195 20.00% $39 $156.00

Automatic Identifi cation System - when no active contract is enforced, plus antenna cable 30m. FA170 $195 20.00% $39 $156.00

$48,590.00

Since DISCOUNTS may vary based on commodity, please provide appropriate discount by line item or provide a discount amount for accessories, equipment, repair parts. See Tab 2 - Equip

Buyback Discount. Bidder

PROVIDES DATA SYSTEM CALCULATED

EVALUATION TOTAL ACCESSORY, EQUIP & REPAIR

2D - NAVIGATIONAL EQUIPMENT, ACCESSORIES AND REPAIR PARTS - Provide s tock number, uni t pri ce, discount percent and fi nal pri ce wi l l be ca lculated.


Total Maintenance and Repair = Categories A + B + C + D $273,601.80

APPARENT SUCCESSFUL BIDDER

2A. LABOR

Labor Rates Rates

EvaluationEstimate

Hours Total Cost

Hourl y Servicing Rate $80.00 1825 $146,000.00

Overtime Servi cing Rate: $110.00 200 $22,000.00

Evening, Weekend & Hol iday Rate $110.00 400 $44,000.00

$212,000.00EVALUATION TOTAL LABOR COSTS

CATERGORY 2. MAINTENANCE AND REPAIRLabor, Trip Charge. Commissioning and Decommissioning

(Round-trip inclusive of mileage and travel labor rates)

2B. ACTIVITY

Activity CostEvaluation

Annual Usage Total CostRecommissioning $300.00 12 $3,600.00Decommissioning $200.00 12 $2,400.00

$6,000.00EVALUATION TOTAL ACTIVITY COST

Ferry Terminal Per Trip Charge Number of VesselsNumber of Trips

EvaluatedCost

Bremerton $50.00 2 3 $300.00

Pier 52 (Colman Dock) $48.00 4 8 $1,536.00

Anacortes $44.00 5 8 $1,760.00

Edmonds $30.00 2 8 $480.00

Keys tone $45.00 2 2 $180.00

Muki l teo $39.00 2 8 $624.00

Poi nt Defi ance $56.00 1 8 $448.00

Port Towns end $78.00 2 8 $1,248.00

Fauntl eroy $50.00 3 8 $1,200.00

Eagle Harbor $34.50 6 8 $1,656.00

Everett Yards $33.00 4 8 $1,056.00

Tacoma Yards $46.00 4 8 $1,472.00

Bel l ingham Yards $65.00 4 8 $2,080.00

Seattle Yards $55.00 2 8 $880.00

Southworth $20.00 3 2 $120.00

Vashon Head $32.80 2 3 $196.80

$15,236.80

2C. TRIP CHARGES (inclusive of mileage and travel labor rates)

EVALUATION TOTAL TRIP CHARGES


Item DescriptionCurrent

Model/Stock #

ProvideModel/Stock Number

(if different)

Choose either Accessory, Repair Part or Equipment from drop down

box to automatically

populate Column F % Discount Unit Price

Discount%

SubtractDiscount $

AmountFinalPrice

Furuno Chart Radar-EC-3000 only EC3000 $30,000 5.00% $1,500 $28,500.00Furuno Power Supply and scanner interconnect PSU-014 $100 5.00% $5 $95.00

Furuno Radar Keyboard RCU-025 $100 5.00% $5 $95.00

Furuno Remote Radar Trackbal l RCU-026 $100 5.00% $5 $95.00GPS Receiver GP170D with brackets and knobs GP170D $100 5.00% $5 $95.00

MARIN ELEKTRONIK Includes the following:




Furuno Moni tor MU150HD MU150HD $195 20.00% $39 $156.00

MU150HD Mounting Brackets with knobs 000-016-268 $195 20.00% $39 $156.00

Furuno GS-100 GS100 $195 20.00% $39 $156.00

Furuno Transceiver RSB 128 106N RSB 128 106N $195 20.00% $39 $156.00Signal Cable Assembly30 meter RW-00135-L30M 001-259-860-00 $195 20.00% $39 $156.00

Scanner 81.5” - XN20CF/6.5 XN20CF/6.5 $195 20.00% $39 $156.00

Dongle for High Speed Scanner Operation $195 20.00% $39 $156.00

Additional operator's manual OME-360-40Z $195 20.00% $39 $156.00

Additional service manual IME-360-40Z $195 20.00% $39 $156.00

Remote Display RD-50 RD-50 $195 20.00% $39 $156.00

RD50 Mounting Brackets wi th Knobs 000-016-313 $195 20.00% $39 $156.00

Furuno Multi-Port Data Dis tribution MD550 $195 20.00% $39 $156.00

Heading Connector J602 $195 20.00% $39 $156.00

Furuno Intel l i gent HUB HUB-3000 $195 20.00% $39 $156.00

Furuno Data HUB HUB-100 $195 20.00% $39 $156.00

Adderl ink i PEPS Internet KVM switch Digi ta l $195 20.00% $39 $156.00

IO Gear KVM Switch GCS922U $195 20.00% $39 $156.00

Beier Integrated System Heading Inverter SCT1108 $195 20.00% $39 $156.00

Fentek- USB Mini Back Lit (Red) Keyboard KBMBL82RURB $195 20.00% $39 $156.00

APC Netshelter Enclosure WX13U AR100 $195 20.00% $39 $156.00Three (3) Shelves for APC Netshelter Enclosure AR8125 $195 20.00% $39 $156.00APC SMX48RMBP2U Batteries for SMX 1000 UPS SMX48RMBP2U $195 20.00% $39 $156.00

APC BE850M2 Uninterrupted Power Supply BE850M2 $195 20.00% $39 $156.00

UPS Power Bypass Switch (WSF Parts Li s t and Des ign on request) Custom Bui lt $195 20.00% $39 $156.00

Furuno Moni tor MU-231 MU231 $195 20.00% $39 $156.00

Dayton 4” AXIAL Cool ing Fan for Pedesta l AC w/Thermostat 2RTK6 $195 20.00% $39 $156.00

New FAR-2127 (FMD3X00PED) WSF Metal Fab $195 20.00% $39 $156.00

Rebui lt FAR-2127 (FMD3X00PED) WSF Metal Fab $195 20.00% $39 $156.00

Satel l i te Compass System-when no active contract is enforced. GS100 $195 20.00% $39 $156.00

APC Rack Mount Power Strip AR9562 $195 20.00% $39 $156.00

Hoffman Fan Controller AFANTSC $195 20.00% $39 $156.00

Automatic Identifi cation System - when no active contract is enforced, plus antenna cable 30m. FA170 $195 20.00% $39 $156.00

$34,340.00EVALUATION TOTAL ACCESSORY, EQUIP & REPAIR

2D - NAVIGATIONAL EQUIPMENT, ACCESSORIES AND REPAIR PARTS - Provide s tock number, uni t pri ce, discount percent and fi nal pri ce wi l l be ca lculated.

Since DISCOUNTS may vary based on commodity, please provide appropriate discount by line item or provide a discount amount for accessories, equipment, repair parts. See Tab 2 - Equip

Buyback Discount. Bidder

PROVIDES DATA SYSTEM CALCULATED


Total Maintenance and Repair = Categories A + B + C + D $267,576.80

See Exhibit C: Cat 1.1 Install Labor Warranty

4.5. RESPONSIBILITY ANALYSIS (STEP 4). For responsive bids, Enterprise Services will make reasonable inquiry to determine the responsibility of any bidder. Determination of responsibility will be made on a pass/fail basis.

Financial Information: Enterprise Services may request financial statements, credit ratings, references, record of past performance, clarification of bidder’s offer, on-site inspection of bidder's or subcontractor's facilities, or other information as necessary. Failure to respond to these requests may result in a bid being rejected as non-responsive.

References: Enterprise Services reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. Any negative or unsatisfactory reference can be reason for rejecting a bidder as non-responsible.

4.6. ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER. Enterprise Services will determine the Apparent Successful Bidder (“ASB”). The ASB will be the responsive and responsible bidder(s) that meet(s) the IFB requirements and has the lowest price evaluation total as calculated using the tool set forth in Exhibit C – Bid Price.

Designation as an ASB does not imply that Enterprise Services will issue an award for a Master Contract to your firm. Rather, this designation allows Enterprise Services to perform further analysis and ask for additional documentation. The bidder must not construe this as an award, impending award, attempt to negotiate, etc. If a bidder acts or fails to act as a result of this notification, it does so at its own risk and expense.

Upon announcement of the ASB, bidders may request a debrief conference as specified in Exhibit E – Complaint, Debrief & Protest Requirements.

4.7. AWARD OF MASTER CONTRACT. Subject to protests, if any, Enterprise Services and the ASB will enter into a Master Contract for good and/or service as set forth in Exhibit D – Master Contract .

An award, in part or full, is made and a contract formed by signature of Enterprise Services and awarded bidder(s) on the Master Contract. Enterprise Services reserves the right to award on an all-or-nothing consolidated basis.

Following the award of the Master Contract, all bidders will receive a Notice of Award, usually through an email to the bidder’s email address provided in the bidder’s bid.

4.8. BID INFORMATION AVAILABILITY. Enterprise Services will post bid evaluations to the Enterprise Services’ website.

4.9. ADDITIONAL AWARDS. Enterprise Services reserves the right, during the resulting Master Contract term, to make additional Master Contract awards to responsive, responsible bidders who are not awarded a Master Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address a Contractor vacancy (e.g., a contractor


is terminated or goes out of business), respond to Purchaser needs, or be in the best interest of the State of Washington.

EXHIBIT A1 – BIDDER’S CERTIFICATION

Required Submittal: Bidders must complete the attached Bidder’s Certification and return as part of their bid submittal. File should be titled Company Name_Bidder Certification. The Exhibit is to be submitted with an authorized signature in a pdf. Document.


EXHIBIT A2 – BIDDER’S PROFILE

Required Submittal: Bidders must complete the attached Bidder’s Profile and return as part of their bid submittal. File should be titled Company Name_Bidder Profile. This Exhibit is to be submitted in a Microsoft Word document.


EXHIBIT B – MARINE NAVIGATION EQUIPMENT SPECIFICATIONS

Specifications: By submitting a bid, Bidders are agreeing that they comply with all specifications provided in this Exhibit.

Required Submittal B1: Bidders must complete the attached FTA and Buy America Attestation and return as part of their bid submittal. File should be titled Company Name_FTA. This Exhibit is to be submitted with an authorized signature in a pdf.doc.

Required Submittal B2: Bidders must comply with and initial the attached Federal Highway Administration (FHWA) and return as part of their bid submittal. File should be titled Company Name_FHWA


EXHIBIT C – BID PRICE

Price sheet: Bidders must record their bid pricing in the appropriate cells on the price sheet. Bidders must submit pricing for [item breakdown]; failure to do so may result in disqualification from award.

Pricing Offer: By submitting a bid pricing, Bidders are agreeing that they comply with all specifications provided in this Exhibit.

Required Submittal: Bidders must complete the attached Pricing Sheet and return as part of their bid submittal. File should be titled Company Name_Pricing

Bid pricing shall include tax, prompt payment discount, and destination to customer included in final price for marine navigational equipment.

Shipping shall be added to Purchaser’s invoice as a pass through fee only. Contractor shall provide actual shipping invoice to Purchaser, if requested.

Price Sheet Submission

Review and follow the Instructions and General Information as provided in the Price Sheets. The Bidder is required to supply accurate and complete information.

If you do not wish to bid a specific category, leave the line (row) and cells untouched or blank (do not delete the row); otherwise, complete all applicable fields.

The #06716 Marine Navigational Equipment, Installation and Maintenance and Repair workbook contains two categories: navigational equipment/installation and maintenance/repair, including any allowable fixed discounts associated with navigational equipment as follows:

Category 1: Marine Radar System Purchase + Installation Price (Equation) - Based on a hypothetical number of trips to Install (Column B): Radar system (2 radars) – buyback (2 radars) + Decommission Removal + Pre-Installation (ship check and travel) + Installation (2 radars includes labor cost) + Commissioning + Trip Charges = Radar System Purchase and Installation Sub-Total x Total # of Vessel Installs (Column B) = Total All Vessels per Location

Column A: Ferry Terminal Column B: Total Trips/Installs Column C: Radar System Unit Cost Column D: Buyback Column E: Decommission Column F: Radar Pre-Installation Column G: Installation Column H: Commission Column I: Trip Charges (round trip - includes mileage from shop and technician travel labor rate) Column J: Sub-Total Cost for Installation of One Radar System (2 radars per/vessel) Column K: Total Cost All Vessel at site location (i.e., Anacortes, Eagle Harbor, Everett, etc.) Column L: Bidder Confirms total radar cost for purchase and install (Yes or No)

IFB NO. 06716 – MARINE NAVIGATION EQUIPMENT, INSTALLATION, AND MAINTENANCE PAGE 19(Rev 5-1-2016)

Category 2: Maintenance and Repair CostsCalculation

Trip Charges x Number of Vessels + Labor Charge x Labor Hours x 3 (tri-annual mandatory maintenance each year) + Recommission/Decommission Costs = Annual Total Maintenance Cost (before taxes) Column A: Ferry Terminal Name Column B: Trip Charge (round trip – includes mileage from shop and technician travel labor rate) Column C: Number of Vessels per site Column D: Labor Charge Column E: Labor Hours Column F: Three (3) mandatory maintenances each year Column G: Recommission/Decommission Costs Column H: Annual Total Maintenance Cost

Allowable Discounts (See Exhibit C: Cat 1 Radar Buyback Discount)1. Accessories – discount percentage off catalog2. Repair Parts – discount percentage off catalog3. Equipment – specify manufacturer’s discount

All prices shall be in U.S. Dollars, whole ($USD; e.g., $99,999.00) ranges shall not be accepted. All discounts must be a whole percentage with no decimal place (%, e.g., 15%) negative percentages or ranges shall not be accepted. All other numbers shall be a positive in standard numerical format (e.g. ##, ###).

NOTE: Pricing provided on the Price Worksheet is to be rounded to the nearest whole cent.

Instructions

DO NOT ALTER THE PRICE SHEET IN ANY WAY. If discrepancies are found in the price sheet, alert the Procurement Coordinator (listed in Section 1) immediately.

Bidder shall provide all information requested in columns provided. Failure to provide such information may cause the bid to be deemed non-responsive and may be rejected. This Exhibit is to be provided in a Microsoft Excel document.


Note: Bidder shall download, save, and submit these Exhibit C files titled-Company Name_Pricing.


EXHIBIT D – MASTER CONTRACT

See attached Master Contract for IFB No. 06716 – Marine Navigation Equipment, Installation and Maintenance.

IFB NO. 06716 – MARINE NAVIGATION EQUIPMENT, INSTALLATION AND MAINTENANCE AND REPAIR PAGE 22(Rev 5-1-2016)

EXHIBIT E – COMPLAINT, DEBRIEF, & PROTEST REQUIREMENTS


EXHIBIT F– DOING BUSINESS WITH THE STATE OF WASHINGTON

.


EXHIBIT G – SPECIAL TERMS AND CONDITIONS

Bidders must review the Special Terms and Conditions and understand that they must provide all requirements within the document. This Exhibit is not a required submittal.


ifb template - fortress.wa.gov · web viewthe purpose of this ifb is to receive competitive bids...

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