GENERAL INFORMATIONGENERAL INFORMATIONGENERAL INFORMATION

Each summer since 1968 in the beautiful Berkshires of Massachusetts, the Boston Symphony Orchestra operates Days in the Arts(DARTS), a multi-cultural, residential education program where Massachusetts’ 5th, 6th, and 7th grade students gather together to explorethe arts. DARTS offers children the opportunity to spend five of their summer days totally immersed in the arts, engaged in intensiveworkshops and touring various cultural venues throughout the Berkshires. DARTS serves 400 students each summer during eight one-week sessions from various communities. The DARTS philosophy is founded on fostering respect for and interest in each person’s eth-nicity, interests, talents, and individuality. DARTS strives to provide an environment in which students are exposed to the arts and topeople from a wide range of backgrounds.

Students are selected by Community Coordinators in participating schools and communities.If your child does not live in a participating community or attend a participating school, s/he may be able to attend DARTS as an alternate. Please fill out the attached alternate registra-tion forms and make sure to list the weeks your child is available to attend DARTS. If an open-ing becomes available, the Boston Symphony will contact you. Sometimes, a space opens upon short notice. The more flexible you are, the more likely your child will have the opportunityto attend DARTS as an alternate.

The fee for DARTS alternates is $500. The actual cost of DARTS is over $1350 per student, andthis fee is significantly subsidized to make this opportunity more affordable for families. There isa limited amount of financial aid available.

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Arts Workshops: Arts Workshops are taught by experienced arts educators from throughoutMassachusetts. Students may choose from Vocal Music, Instrumental Music, Theater/Drama,Dance or Visual Arts. All Arts Workshops work toward a presentation for their peers on the lastnight of the session. (Students will be asked to indicate their top three choices on their registra-tion form. DARTS guarantees placement in one of the top three selections. Workshop assign-ments will be mailed to you 2-3 weeks before your student is scheduled to come to DARTS.)

Vocal Music: Those enrolled in the Vocal Music workshop will have the opportunity to sing great music while using proper techniqueand learning the fundamentals associated with singing. Students will learn how to use their voice effectively to become strong singers. Noprevious experience required.

Instrumental Music: The Instrumental Music workshop helps students learn the skills necessary to play together in a group. Repertoireis selected based on the level of the group and can consist of classical, jazz, folk and film music. Students should have a basic understand-ing of and ability to read printed music. We suggest that those interested in the instrumental workshop have at least one year of dedi-cated and continuous study on the instrument, either through a school program or through private instruction. Students can bringtheir own instrument but it is not required; standard orchestral instruments are provided. Instruments are stored in a locked classroomduring a student’s time at DARTS.

Theater/Drama: Those enrolled in the Theater workshop will learn techniques and skills needed to become a successful stage actor—drama to comedy, scripts to improvisation. Theater students will gain insight into acting no matter what their skill level. No previousexperience required.

Dance: Dancers will learn the fundamentals of dance. This workshop will consist of learning proper stretching and warm-uptechniques, as well as a short choreographed work developed by the instructor. This class is high energy with a ton a fun mixed in!Dance is for everybody! No previous experience required.

Visual Arts: In this workshop students will explore a number of techniques involved with visual arts. Past Visual Arts workshops haveused sculpture, watercolors, oils, mural painting, charcoals and canvas painting. No previous experience required.

Creative Expression: Creative Expression classes are taught by school teachers from participating communities. In Creative Expression,students spend time with self-reflection, journal writing, and other expressive activities to give their imagination a jumpstart for the day.

Cultural Excursions: In addition to their intensive Arts Workshop experience, students are immersed in countless forms and aspects of thearts during daily Cultural Excursions to local cultural institutions. Venues visited may include Jacob’s Pillow Dance Festival, Chesterwood,Shakespeare and Company, Berkshire Theater Festival, Norman Rockwell Museum, Clark Art Institute, Williamstown Theater, Tanglewoodand more!

Housing: At DARTS all students, staff and faculty are housed in secured dormitory facilities on the DARTS campus, the site of the formerValley Head School in Lenox, MA. Each dormitory suite consists of double occupancy student rooms and, at least, one Counselor-in-Training(CIT) room. Dorms are monitored by senior staff members and security personnel.

A Typical DARTS Day

7:00 AM Wake up

7:45 AM Breakfast

8:30 AM Creative Expression

9:30 AM Arts Workshops

Noon Lunch

1:00 PM Cultural Excursion

6:00 PM Dinner

7:00 PM Group Activity

9:30 PM Lights-Out

Meals are served in the dining hall or picnic style, either on the DARTS campus or at one of the excursion sites. DARTS Dining Ser-vices staff can accommodate special dietary needs if notified prior to the start of the program in June. Occasionally, assistance fromparents may be requested to help meet dietary needs. Please be sure to note any food allergies/restrictions on both medical forms.

Recreation: Weather permitting, we swim once per week at the Tanglewood Lake where a certified lifeguard is on duty. Someevenings, we also have the opportunity for recreation and group activities.

Staff: DARTS has a multi-ethnic staff. Heading the program are Jessica Schmidt, Boston Symphony Orchestra’s Director ofEducation and Community Engagement, Claire Carr, Manager of Education Programs and Monise Reed, DARTS Program Coor-dinator. A dynamic faculty from all over the state leads the daily Arts Workshops. Each week teachers from participating com-munities teach Creative Expression classes and six high school students, who are DARTS alumni, work as Counselors-in-Training(CITS). There is a certified nurse on campus with the students to administer necessary medication as well.

Transportation: All students, except for those located in Berkshire County, will be transported to and from DARTS via coachbus. The bus will arrive at a central community location to pick up your child on Monday morning, and will return to the samelocation on Friday afternoon. Bus schedule information, community bus stop location, and directions to Valley Head School(Berkshire participants) will be sent to you 2-3 weeks before your child’s time at DARTS. If you wish to drive your student toValley Head and/or pick them up, please notify the DARTS office by calling 617.638.9375 or emailing darts@bso.org at least oneweek prior to your child’s attendance.

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Contacting Your Child: Although we do not permit students to call home during their time at DARTS, parents are welcome towrite to their child via email or regular mail using the addresses and formats below. (Emails are printed out and distributed;students will not be able to reply to the email.) Please allow at least one week for letters, packages, etc. to arrive at DARTS.

Orientation: All parents are urged to attend one of three orientation meetings. These meetings will include a discussion of theprogram, a question and answer period, and time to meet some of the DARTS staff. If you are unable to attend on your designateddate, please feel free to attend one of the other sessions. Those attending a Symphony Hall session, please use the Cohen Wingentrance on Huntington Avenue. The Berkshire session will be held at the BSO Education Resource Center in the Taft RecitalHall of Berkshire Music School at 30 Wendell Ave. Pittsfield, MA.

For all Berkshire students Thursday, March 29, 2012 6:00PM to 7:30 PM Taft Recital Hall (Berkshire Music School)For students attending weeks 1-4 Saturday, June 2, 2012 10:30AM to 12:00 PM Symphony Hall, BostonFor students attending weeks 5-8 Saturday, June 9, 2012 10:30AM to 12:00 PM Symphony Hall, Boston

Packing List: Casual Clothing for 5 days One dress outfit (optional) Light jacket Comfortable shoes Bathing suit Towel Pillow Poncho/umbrella (Berkshire weather can change quickly and often!) All toiletries (shampoo, soap, toothbrush, etc…)

CCCOMMUNITIESOMMUNITIESOMMUNITIES ANDANDAND SSSCHOOLSCHOOLSCHOOLS ATTENDINGATTENDINGATTENDING DARTS:DARTS:DARTS:Week 1 June 25-June 29 Chelsea, North Reading, Wilmington, Newburyport, LeeWeek 2 July 2-July 6 Cambridge, Springfield CMS, Waltham, AshburnhamWeek 3 July 9-July 13 Springfield Schools, Worcester, Malden, Fitchburg, Boston, Boston LatinWeek 4 July 16-July 20 Boston, Lynn, Roxbury, WellesleyWeek 5 July 23-July 27 Boston, Somerville, Lawrence, Williamstown, North Adams, BMS, Berkshire LyricWeek 6 July 30-August 3 Boston, Beverly, Newton, Otis, Sheffield, Berkshire HillsWeek 7 August 6-August 10 Boston, Melrose, Framingham, Southborough, HinghamWeek 8 August 13-August 17 Boston, Edison, Pittsfield, Peabody

Do NOT bring: PDA Cell phone Radio Walkman Handheld video game Mp3 player Fan FlashlightThese items will be confiscated until theend of the week.

All bedding for an extended twinbed or a sleeping bag

Sunscreen, insect repellant Musical instrument (if applicable) Props/costume for talent show

(optional)

For regular mail:

Days in the Arts at Tanglewood297 West StreetLenox, MA 01240Attn: Child’s Name, week attending

Continued...

For email:

TO: darts@bso.orgSUBJECT: Child’s Name, week attending

Days in the ArtsBoston Symphony Orchestra301 Massachusetts Avenue

Boston, MA 02115

PAYMENT INFORMATIONPAYMENT INFORMATIONPAYMENT INFORMATION

Tuition: DARTS tuition covers all necessary expenses during your child’s time at DARTS (this includes all meals, housing,admission to Cultural Excursions and transportation to/from the Boston area for non-Berkshire students). There is no needfor your child to bring additional money with them to DARTS. Students will have the opportunity to shop at the DARTSMART (the DARTS store) which includes several items (from sweatshirts to water bottles) with the Days in the Arts logo.A price list of these items will be sent to you with the letter containing your child’s workshop assignment and bus pick upand drop off information 2-3 weeks before your child’s time at DARTS.

A $50 non-refundable deposit is due on March 30, 2012 in order to reserve your child’s space in the program. Remainingpayment is due in full by Friday, June 1, 2012 and should be sent directly to the DARTS office at 301 Massachusetts Ave-nue, Boston, MA, 02115.

Cancellation Policy: We will refund your registration fee (minus the $50 non-refundable deposit) if notice of cancellation isreceived more than two weeks before your child’s scheduled time at DARTS. Notice of cancellation received less than twoweeks prior to your child’s scheduled time at DARTS will not warrant a refund. Please review the DARTS Policy andPermissions Form for additional information.

Financial Assistance: Organizations in your community (such as PTO’s or Lion’s Club etc.) will often provide financialassistance or scholarships to students from their community. We strongly encourage you to check with organizations in yourcommunity to see if this is available.

Families interested in obtaining need-based financial assistance through the Boston Symphony Orchestra should obtain aFinancial Assistance Request Form from the DARTS office. This form should be filled out completely and submitted di-rectly to the DARTS office (301 Massachusetts Avenue, Boston, MA 02115) no later than March 30, 2012. Requests re-ceived after this date may not receive consideration. The DARTS staff will send a financial agreement form to you.

REGISTRATION INSTRUCTIONSREGISTRATION INSTRUCTIONSREGISTRATION INSTRUCTIONS

To register for DARTS, complete the following enclosed forms and return them to the DARTS office with payment byMarch 30, 2012.

□ Registration: Basic information and workshop preference □ Payment Form: Allows you to select method of payment. $50 non-refundable deposit is due with paperwork

to the DARTS office on March 30, 2012. (Remaining payment is due in full by June 1, 2012) □ Policy and Permissions Form

□ Yellow Medical Form: To be completed by Parent or Guardian □ Blue Medical Form: To be completed by Physician (a standard sports/camp physical issued by a doctor is also

acceptable, but it must be less than one year old) PLEASE NOTE: If we do not receive this completed form, yourchild will not be allowed to attend DARTS.

DATES TO REMEMBERDATES TO REMEMBERDATES TO REMEMBER

March 30, 2012: ALL paperwork (Registration, Payment Form, Release Form and both medical forms) and$50 non-refundable deposit are due to the DARTS office.

March 30, 2012: Request for financial assistance due directly to DARTS office. (Request forms can beobtained from the DARTS office).

June 1, 2012: Payment due in full. Send directly to DARTS office (301 Massachusetts Avenue, Boston, MA02115).

June 2012: Orientation meetings (check page 2 of this packet for specific date).

617.638.9375617.933.2738 (fax)

darts@bso.org

2012 DARTS RegistrationAlternate ApplicationCircle Weeks Available: 1 2 3 4 5 6 7 8

Arts Information:

Does your child play a musical instrument? (circle one) yes no

What Instrument(s)? # of years:

Does your child sing with a group? (circle one) yes no

Name of Group:

Does your child study dance? (circle one) yes no

What type(s)? Where?

Is your child involved in theater? (circle one) yes no

Where? # of years:

Has your child had art lessons? (circle one) yes no

Where?

PLEASE PRINT CLEARLY

Personal Information:

Child’s NameLast : First:

Street Address:

City: State: Zip Code:

Phone: ( ) Parent’s e-mail:(e-mail address will be used for DARTS purposes only)

Gender: M F Date of Birth: Age: 2011-12 Grade (circle one): 5 6 7

School: Town:

Father/Guardian’s Name: Business Phone: ( )

Mother/Guardian’s Name: Business Phone: ( )

Child lives with:

Arts Workshop Preference:

Please NUMBER (1, 2, 3) your top three choices in order of preference. DARTS guarantees a spot in one of your topthree choices and will try its best to place you in one of your top two choices. (For workshop descriptions, see registrationjacket.)

____ Visual Art ____ Theater/Drama ____ Dance ____Vocal Music ____ Instrumental Music

Permission:I hereby give permission for my child to attend the Boston Symphony Orchestra’s Days in the Artsprogram at Tanglewood.

Signed (by parent or guardian):

Date: **If your child has previously attended DARTS, s/he is not eligible to attend.**

Payment Options (please check appropriate box)

PAID IN FULL$500 (includes $50 non-refundabledeposit) paid in full by 3/30/12

Method of Payment (please select one of the following):

I have enclosed a check in the amount of $ ________ made payable to the Boston Symphony Orchestra (please print child’s name in the memo portion of all checks submitted).

Please charge my credit card. (Your credit card will be automatically deducted according to payment option selected above).

Return this form, your $50 non-refundable deposit and additional forms and payments to :DARTS • 301 Massachusetts Ave. • Boston, MA 02115

Please note: we cannot accept credit card information over the phone. You may submit credit card informationthrough this form, email (darts@bso.org) or fax (617.933.2738).

Financial assistance is available.Please contact the DARTS office to obtain a Financial Assistance Request Form.

2012 Payment FormAlternate

FULL PAYMENT MUST BE RECEIVED PRIOR TO JUNE 1ST.

Required for Credit Card Payments Only:

Credit Card Type (please check one): Visa MasterCard Discover American Express

Name as it appear on credit card:

Credit Card #: Expiration (MO/YR):

I hereby authorize the Boston Symphony Orchestra to charge my credit card according to the paymentoption designated above.

Signature:

ONE INSTALLMENT$50 non-refundable deposit due 3/30/12,$450 due on or before 6/1/12

Basic Information:

Child’s Name:

Parent’s Name:

Phone Number:

2012 DARTS Policy and Permissions Form

Cancellation Policy:

The BSO Days in the Arts program cancellation/refund policy has been developed based on ourexperiences over recent years. We would like to be able to refund all cancellations, but we cannot.

Quality programs require contractual obligations to provide facilities, housing, food and excursionadmissions well in advance of a child’s week of attendance. The uncertainty of cancellations cannot beallowed to financially affect our ability to operate Days in the Arts or to negatively affect our mission toprovide a quality program. The cancellation policy allows us to manage this uncertainty.

We will refund your registration fee (minus the $50 non-refundable deposit) if written notice of cancella-tion is received more than two weeks before your child’s scheduled week at DARTS. For cancellationsreceived two weeks or less prior to your child’s scheduled week at DARTS, no refund will be givenregardless of the reason and without exception. When possible, we will work with you to switch yourchild to a later DARTS week during the same summer if space is available.

Media Release:

All workshops, classes and other activities at Days in the Arts may be recorded, filmed, photographed orvideotaped for use in promotional materials for the Boston Symphony Orchestra’s Education andCommunity Programs.

Please select one:

I give permission to the Boston Symphony Orchestra to use slides, video and/or photographs of my child in promotional materials for the BSO’s Education and Community Programs.

I do not give permission to the Boston Symphony Orchestra to use slides, video and/or photo-graphs of my child in promotional materials for the BSO’s Education and Community Programs.

Participant Name:

Parent/Guardian Signature:

Parent/Guardian (please print): _____________________________________

Date: