ieee r10 meeting · ieee r10 meeting minutes melbourne, march 02-03, 2019 6 120 2020 ieee...

IEEE R10 Meeting Minutes Melbourne, March 02-03, 2019

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IEEE R10 Meeting

Meeting Minutes, Melbourne, 02-03 March 2019

The annual R10 meeting was held at Melbourne, Australia during 02-03 March

2019 with 119 participants (25 Executive Committee members, 57 primary

delegates and 20 secondary delegates across R10 Sections/Councils, 4 Subsection

chairs, 5 guests, and 8 staff) participating in the event. The meeting was held at

Pullman & Mercure Melbourne Albert Park Hotel and conducted successfully with

support from local organizers and IEEE APO.

Agenda and all the detailed presentations are available at this link:

http://www.ieeer10.org/2019-r10-annual-meet/

2019 IEEE REGION 10 MEET - MELBOURNE, AUSTRALIA

2 & 3 March 2019 (Saturday & Sunday)

Updated as at: as of Position Title Given Name Family

Name Roll Call Region 10 - Asia &

Pacific

Region 10 EXCOM

01 R10 Director Prof. Akinori Nishihara √ 02 R10 Past Director Prof. Kukjin Chun √ 03 R10 Director Elect Mr. Deepak Mathur √ 04 R10 Secretary Prof. Takako Hashimoto √ 05 R10 Treasurer Dr. Seishi Takamura √ 06

R10 Vice-Chair of Membership Activities

Dr. Zia Ahmed √

07 R10 Vice-Chair of Professional Activities

Prof. Takao Onoye √ 08 R10 Vice-Chair of

Technical Activities Dr. Sri Niwas Singh √ 09

R10 Awards & Recognition Committee Chair

Prof. Elmer Dadios Not

Attending

10 R10 Conference & Technical Seminar Committee Chair

Dr. Michael, Ling Chuen Ong √


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11 R10 Educational Activities Committee Chair

Prof. Chun Che (Lance) Fung √

12 R10 History Committee Chair Prof. SoYoung Kim √

13

R10 Humanitarian Technology Activities Committee Chair

Associate Professor Jing Dong √

14 R10 Industry Relations Committee Chair

Dr. Gwo Giun (Chris) Lee √

15 R10 Information Management Committee Chair

Dr. Kurnianingsih Kurnianingsih √ 16 R10 Life Members

Committee Chair Prof. Sattupathu V Sankaran Not

Attending

17 R10 Membership Development Committee Chair

Assoc. Prof. Parkash Lohana

Not Attending

18 R10 Newsletter Committee Chair Dr. Mohammad

Faizal Ahmad Fauzi √

19 R10 Professional Activities Committee Chair

Dr. Nirmal Nair √

20 R10 Section & Chapter Committee Chair

Associate Professor Supavadee Aramvith √

21 R10 Strategic Planning Committee Chair

Prof. Byung-Gook Park √

22 R10 Student Activities Committee Chair

Associate Professor Binh Huynh Thi

Thanh √ 23 R10 Student

Representative Ms. Saaveethya Sivakumar √ 24

R10 Women In Engineering Committee Chair

Ms. Emi Yano √

25 R10 Young Professionals Committee Chair

Dr. Takuo Suzuki √ 26 R10 Advisory

Committee Prof. Lawrence, Wai Choong Wong √

27 IEEE President-Elect and R10 Advisory Committee

Prof. Toshio Fukuda √ 28 R10 Advisory

Committee Dr. Ramakrishna Kappagantu √ Region 10 Section & Council - Primary Delegates

29 Australian Capital Territory Section Section Chair Dr Fouad Karouta √

30 Bangalore Section Section Chair Mr. Keshav Bapat √ 31 Bangladesh Section Section Chair Dr. Celia Shahnaz √ 32 Beijing Section Section Chair Prof. Qiuqi Ruan √ 33 Bombay Section Section Chair Mr. Abhay Phansikar √


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34 Busan Section Section Secretary Prof. Young-Min Kang √ 35 Chengdu Section Newsletter Chair Mrs. FengWu Luo √ 36 Daejeon Section Council Vice Chair Prof Bongsue Suh √ 37 Delhi Section Section Chair Prof Prerna Gaur √ 38 Fukuoka Section Section Chair Prof Rin-ichiro Taniguchi √ 39 Guangzhou Section Section Chair Prof. Jun Zhang

Not Attending

40 Gujarat Section Immediate Past Chair Prof. Rajendrasinh Jadeja √

41 Gwangju Section Not

Represented

42 Harbin Section Section Chair Prof. Dianguo Xu √ 43 Hiroshima Section Section Chair Prof. Kensuke Okubo √ 44 Hong Kong Section Interim Vice-Chair Prof Paul Y S Cheung √ 45 Hyderabad Section Section Chair Mr. Narasimhan Venkatesh √ 46 Indonesia Section Section Chair Prof. Fitri Yuli Zulkifli √ 47 Islamabad Section Section Chair Prof Amir Qayyum

Not Attending

48 Kansai Section Section Chair Prof. Toshiharu Sugie √ 49 Karachi Section Section Chair Dr. Mohammad Shaikh

Not Attending

50 Kerala Section Section Chair Dr S M Sameer √ 51 Kharagpur Section Section Treasurer Dr. Debdoot Sheet √ 52 Kolkata Section Chair Mr. Sanjay Kar

Chowdhury √ 53 Lahore Section Section Chair Prof. Dr. Syed Amjad Hussain Shah

Not Attending

54 Macau Section Section Chair Mr. Xiaoju Liu √ 55 Madras Section Section Chair Dr P A

Manoharan Arumugam √ 56 Malaysia Section Section Chair Dr Fawnizu

Azmadi Hussin √ 57 Nagoya Section Section Chair Prof. Naohiro Hozumi √ 58 Nanjing Section Section Secretary Prof. Zhiwen Pan √ 59 New South Wales

Section Section Chair Dr Sasha Nikolic √ 60 New Zealand Central

Section Section Chair Dr Murray Milner √ 61 New Zealand North

Section Section Chair Prof Ho Seok Ahn √ 62 New Zealand South

Section Section Chair Dr Andrew Lapthorn √ 63 Northern Australia

Section Section Chair Dr Graham Woods √


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64 Pune Section Section Chair Mr. Dinanath Kholkar √ 65 Queensland Section Section Chair Dr Nilesh Modi √ 66 Republic of

Philippines Section Section Chair Dr Rhandley Cajote √ 67 Sapporo Section Secretary/Treasur

er Dr. Toshihiko Nishimura √ 68 Sendai Section

Section Executive Committee

member Prof Basabi Chakraborty √

69 Seoul Section Section Chair Prof. Chaewoo Lee √ 70 Shanghai Section Section Chair Prof. Wenjun Zhang √ 71 Shikoku Section Section Chair Prof. Kazuto Noguchi √ 72 Shin-etsu Section Section Secretary Prof. Minseok Kim √ 73 Singapore Section Section Chair Prof Arokiaswami Alphones √ 74 South Australia

Section Section Chair Dr Sharmil Randhawa √ 75 Sri Lanka Section Section Chair Prof Chandimal Jayawardena √ 76 Taegu Section Section Chair Prof Joon Goo Park √ 77 Tainan Section Section Secretary Prof. Chin-Lung Yang √ 78 Taipei Section Professional

Activity Chair Prof. Li-Pin Chang √ 79 Thailand Section Section Secretary Dr. Amorn Jiraseree-

amornkun √ 80 Tokyo Section Section Chair Dr. Hideyuki Tokuda √ 81 Uttar Pradesh

Section Section Chair Prof. Asheesh Kumar Singh √

82 Victorian Section Section chair Dr Alan Harvey √

83 Vietnam Section

Membership Development &

Student Activities Coordinator

Prof. Minh-Triet Tran Not

Attending

84 Western Australia Section Section Secretary Dr Farhad Shahnia √

85 Wuhan Section Section Secretary Prof. Guilin Zheng Not

Attending

86 Xian Section Standing Vice Chair Prof. Jingdong Chen √

87 Australia Council Council Chair Dr Stefan Mozar √ 88 China Council Vice Chair Prof. Chao Wang √ 89 India Council Council Secretary Mr Puneet Mishra √ 90 Japan Council Vice Chair Prof. Takahiko Saba √ 91 Korea Council Past Chair Prof. Hyeong Ho Lee √ 92 New Zealand Council Council Chair Prof Donald Bailey √


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Region 10 Section & Council - Secondary Delegates

93 Beijing Section Section Secretary & Treasurer Prof. Gaoyun An √

94 Busan Section Section

Professional Activities

Prof. Young-Bu Kim √ 95 Guangzhou Section Technical

Committee Chair Prof. Wing Ng Not

Attending

96 Harbin Section Section Vice Chair Prof. Qun Wu √ 97 Indonesia Section Section Secretary Ms. Agnes Irwanti √ 98 Malaysia Section Section Chair-Elect Dr. Md Pauzi Abdullah √ 99 New Zealand North

Section Section Vice Chair Mr Peter Over √ 100 Queensland Section Vice Chair Dr. Alexandra Posoldova √ 101 Queensland Section Section Treasurer Dr. Vaughan Clarkson √ 102 Queensland Section PES Chapter Chair Prof. Tapan Saha √ 103 Queensland Section Immediate Past

Chair Dr. Daniel Eghbal √ 104 Thailand Section Section Treasurer Dr. Somying Thainimit √ 105 Tokyo Section Section Vice Chair Dr. Masashi Usami √ 106 Victorian Section Vice chair Ms. Golnoosh Tajadod √ 107 Victorian Section Secretary Associate

Professor Elspeth McKay √ 108 Victorian Section CIS Chair Dr Alireza Jolfaei √ 109 Victorian Section Assistant Treasurer Ms. Nalika Dona √ 110 Victorian Section Treasurer Dr Mehrnaz Shoushtarian √ 111 Victorian Section Assistant Secretary Mrs Hongmei Yu √ 112 Western Australia

Section Vice Chair Mr Vijay Kumar √ 113 Japan Council Council Secretary Dr. Yasuhiro Takishima √ Region 10 Invited Subsection

114 Bhutan Subsection Subsection Chair Mr Roshan Chhetri √ 115 Cambodia

Subsection Subsection Vice

Chair Mr. Tak Kean √ 116 Mongolia Subsection Subsection Chair Prof. Ochirbat Baatar √ 117 Northern Territory

Subsection Interim Subsection

Chair Prof Mamoun Alazab √ Invited VIPs / Guest

118 IEEE President & CEO Prof Jose Moura √

119 IEEE Vice-President MGA Dr. Francis Grosz √


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120 2020 IEEE President-Elect Candidate Ms. Susan Land √

121 2020 IEEE President-Elect Candidate Dr. Dejan Milojicic √

122 Invited Speaker Dr. Shaikh Fattah √ Region 10 Meet - Staff

123 IEEE Executive Director

IEEE Executive Director Mr. Stephen Welby √

124 IEEE MGA Managing Director Managing Director Ms. Cecelia Jankowski √

125 IEEE China Office Operations

Senior Director, Asia Operations Mr. Ning Hua √

126 IEEE China Office Operations Project Manager Ms. Lan Wang √

127 IEEE India Office Operations Senior Director Mr. Harish Mysore √

128 IEEE Japan Office Operations Director Mr. Iwao Hyakutake √

129 IEEE Asia-Pacific Limited, Singapore Office

Director Mr. Hwa Chiang Leo √

130 IEEE Asia-Pacific Limited, Singapore Office

Project Manager Ms. Ewell Tan √ Total Number of Expected Meeting Attendees 130

Minus Not Attending / Not Represented / Represented by Others -11

Total Number of Participants 119

R10 Meetings on March 02 & 03 2019 A. Day 1: March 2, 2019

1. The formal R10 meeting started with the roll call of all attendees and followed

by adoption of the agenda of the meeting.

2. The agenda was presented by R10 Director and was approved.

3. R10 Director, Akinori Nishihara delivered an address of welcome. First, he

appreciated past R10 Director and outgoing R10 ExCom members, and

introduced VIPs, new ExCom members. Then he showed the membership of

R10 and Region 10 OU Summary (including Student Branches with zero

members, Section Reserves, etc.), Section Incentive Scheme, and outlined his

strategy for 2019.

<Strategy>

n R10 Role: provide guidelines for Sections to move forward

n Region 10 will support plans to solve R10 issues


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n Encourage multi-geo units or -affinity groups or -R10 Committee activities

n Support for new Subsections representing country

n Support industry relations and entrepreneurship

n Use teleconferences for training and meetings

n Use TENSYMP, TENCON, R10 HTC, or other International or National level

conferences for the promotion and training of IEEE

He also shared the status of Region Realignment discussion at MGA Strategic

Planning Committee with attendees.

Question1: (Regarding Region Realignment), Have you looked at the trend of

membership growth in different divisions?

Answer1: Yes, we have to consider.

Question2: (Regarding Region Realignment), Do you have any time-line?

Answer2: No definite time-line. Whenever we are ready, we can go forward.

But to decide the directions may take time.

Comment1: (Regarding Region Realignment), IEEE has to think over the new

model.

Question3: What is the reason for using the number of voting members, not

the total number of members?

Answer3: Voting members are electing directors. They are more important.

4. IEEE President, José M. F. Moura presented his address.

n Brief Bio

n IEEE at a glance: 422K+ members, 160+ countries, 1100+ staff, 10 offices,

6 countries, $500 M business, etc.

n Some Recent Technical Communities

n Where To Go From Here - Think about the future

n Membership Opportunities

n How Do We Go About IT?

• Membership (Chairs VP MGA Grosz and VP TAB Liu)

Ø New models

Ø Value offered to different segments

Ø Infrastructure

• Diversity & Inclusion and Professional Ethics


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• Financial Transparency

• Publications and Open Access

• Open IEEE Governance, etc.

Question 1: There is a member retention issue (especially, from student to

professional) in R10.

Answer 1: We have to engage professionals more by showing IEEE values to

young professionals. We should look at tier membership models too.

Question 2: Regarding the Satisfaction Survey, can we consider more open

survey?

Answer 2: We may try different types of survey (e.g. brainstorming type

survey) to engage more people.

Question 3: In Malaysia, we are losing professionals to other societies. Is BoD

looking into the professional certification?

Answer 3: We are carefully watching the situation. But, for Malaysia, we

should consider and work with local professional organizations.

Question 4: Is there a way that members can join only society?

Answer 4: There is already associate membership. But VP MGA should

consider this request.

Question 5: To engage industries, we need tools to connect

students/academia to industries.

Answer 5: We are looking into some companies’ tools (LinkedIn type) for

network and engagement to reach much broader members.

Question 6: Can you give the examples for valuable services/products to grow

to 5M members?

Answer 6: As the example, we can see network tools such as Facebook and

LinkedIn. But the contents are very important. We have to try to provide

values to professionals.

5. IEEE Vice President, MGA, Francis Grosz presented his address.

n MGA Mission & Vision

n Key MGA Functions

n Proposed 2019 MGA Projects


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n My Vision and Focus for 2019

n MGA Strategic Planning Areas

6. IEEE Past Vice President, TA, Susan K. (Kathy) Land presented her address.

n MGA and TA Collaborative Missions

n Two Important Membership Surveys

- 2016 Membership Segmentation Survey

- 2015 All Societies Research Project (ASRP)

n Reasons for Joining IEEE

n Member View of IEEE

n TAB & MGA Structure

n Together we should focus on delivering GREAT VALUE to our membership.

7. IEEE Executive Director, Stephen Welby presented his address.

n The Fuel of IEEE

n IEEE at a Glance and Membership

n Region 10 Member Counts 2018

n Australia, China, India and Japan Member Counts 2018

n Gold Open Access (OA) Option to all Authors by 2020

n IEEE Volunteer Expense Reimbursement System

n New IEEE Data Access and Use Policy

n IEEE Strategic Plan and Key Focus Areas

8. IEEE Managing Director, MGA, Cecelia Jankowski presented “Member and

Geographic Activities”.

n Many GeoUnits – Largest Sections and the number of Active Geographic

Units

n IEEE Membership - Top 10 Countries: Total IEEE membership

n 2019 MGA Priority Projects

n Member Focus Group Research: Top 3 Recommendations

n IEEE Collabratec

9. R10 Director-Elect, Deepak Mathur presented the Robert’s rules of order and

explained the mode of conducting the meeting.

8. R10 Secretary, Takako Hashimoto presented the meeting minutes from R10

ExCom meeting at Singapore held in January 2019.

9. The Minutes of the 2018 R10 meeting at Langkawi was presented by Secretary,

Takako Hashimoto. The approval was granted by all participants.


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10. Victorian Section Chair, Alan Harvey made a motion for two local students’

participation in Annual R10 Meeting, and the motion was seconded. During the

discussion, it was pointed out that the motion should be clearly stated. The

motion was laid on the table and decided to be discussed as the New Business

on March 3.

11. R10 Director-Elect, Deepak Mathur presented “Region 10 Conference

Leadership Program” that is the new initiative to improve the quality of the

conferences organized in Sections of Region 10. To train volunteers who are

involved with Conference Organization in Sections so that they are able to

guide conferences and oversee the quality as per IEEE standards in their

respective Sections.

12. IEEE Humanitarian Activities Committee member, Supavadee Aramvith and

Shaikh Fattah presented “HAC Missions & 2019 Funding Opportunities”. She

explained how HAC fits into the IEEE Strategic Plan 2015 – 2020, and HAC

Vision for 2019. HAC Strategic Goals, HAC Funding Opportunities, and Social

Return of Investment framework were also introduced.

13. President Elect Candidate 2020 Debates:

Moderator: Ramakrishna Kappagantu

Candidates: Dejan Milojicic, and Susan K. (Kathy) Land

Each candidate delivered the presentation. Then, Q&A session was held.

n Question 1

The current IEEE Strategic Plan 2015-2020 has specified Four Goals and Four

Key Initiatives supporting the goals. Given the opportunity to lead IEEE and

to develop the next IEEE Strategic Plan for 2020-2025, what should be the

goals and key initiatives?

n Question 2

How is Global Spec faring regarding purchase price relative to profitability?

n Question 3

Industry/Academic/Government/Collaboration/Partnership was one of the top

recommendations from Section Congress 2017. From your perspective as

IEEE Leader, what are the expected outcomes from this recommendation and

what will you do to achieve them?


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n Question 4

From the past 6 years or more IEEE BoD has been making several industrial

visits to various countries every year.

1) Are you aware of any follow up actions made by IEEE with these industries?

2) To what extent these visits had a tangible impact of IEEE growth.

3) To optimize the costs and time for these visits what is your plan?

n Question 5

R10 and possibly every region will set targets for Sections to achieve on

Membership retention. The limits set are pretty difficult to achieve for Sections

in R10, especially India and some other countries where student members

constitute 50-70% of membership. Once the students graduate, their

membership rates goes to almost 3 fold which is not affordable by most of

the young professionals in their early career years. Will you seriously consider

to introduce an intermediate tier of membership exclusively for young

professionals, at least for the first 3 years after they graduate with

membership fee equivalent to 1.5 to 2 times of student membership fee?

n Question 6

If we look at the membership within each region vis-a-vis their representation

on IEEE Board or Assembly, there appears significant disparity.

i) What do you think of the current Region and Division structures, and what

kind of possible revisions do you suggest?

ii) What are your thoughts on current IEEE Geo-alignment and TAB Divisions?

Iii) Do you suggest for 2 Directors in R8 and R10 since Computer Society has

2 Division Directors (V and VIII) on the IEEE Board?

n Question 7

"Way back IEEE used to provide IEEE magazines (Hard copies at discounted rates to Student Branches. This facility was the biggest motivation provided for students as well as the universities to continue IEEE membership until graduation. Somehow this practice has been discontinued for the last more than 5 years posing both the retention and recruitment problems. Do you have any strategic plan to resume this old practice or may be with some conditions or modifications to attract student community" n Question 8


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Some Technical Societies under promotional offers allow different discount structures regarding the membership dues, certification programs and corporate partnerships. For every paid membership in the Section, a rebate of 2, 3 or 5 USD is given back. But for the Society membership dues same is not made applicable. How do you plan to ensure uniformity in strategy applied across all OUs,

Societies /Councils and the main IEEE?

n Question 9

Did you support the IEEE Constitutional Amendment in 2016?

Do you feel to continue to pursue it again directly or indirectly?

n Question 10

What is your opinion about the current Open Access strategy? n Question 11

What are your ideas on how to address the issue of negative growth of IEEE members in US regions? How do you plan to increase membership growth in IEEE, especially from Industry? n Question 12

How do you plan to bring in more harmony in functioning of Society Chapters and Sections? How do you address the status of several sick student chapters and society chapters across IEEE? n Question 13

Could you please share your thoughts on IEEE Diversity? In your IEEE capacity, are there any initiatives or support that you have contributed to the young professionals, women and ensure fairness in regional representation? n Question 14

There have been a long wait, probably for many years to resolve the Section incorporation questions regarding Income Tax and Sales Tax. When can you likely resolve these issues, if elected? n Question 15

Some threats are foreseen from HQ to the reserves maintained by geo units. What measures would you take to overcome these fears to ensure that the surplus remain with geo-units only to care of their future sustenance? n Last Question


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If elected, will you visit this R10 AGM again as President-Elect and President?

14. The training workshop was held as two breakout sessions:

n Student Branch Empowerment, Huynh Thi Thanh Binh and Saaveethya

Sivakumar

R10 SAC Support to IEEE Student Branches Making SB Vibrant

There were more than 20 people attend this session. Huynh Thi Thanh Binh

(R10 SAC Chair 2019) introduced 2019 SAC activities. Two biggest issues of

SAC were also introduced: Inactive Student Branches, Membership drop after

graduation. Zia Ahmed (Vice Chair) analyzed the difficulties of SAC. It was

very useful interactive session. There are some opinions focused on:

- It was difficult for SB to get information from R10. Sometime, R10 sent

information to Section Chair, Chair of SB but they did not share information.

- It is also difficult to attract students to continue to join IEEE after graduation.

- Students form SB at their University but it will be inactive after the leader

or students are graduated from their University.

- R10 SAC 2019 try to propose some activities to overcome the issues.

- Prof Aki briefly stated the problems of inactive SB in the region and the need

for Section leaders to take appropriate step to resolve the situation. He also

emphasized for Section volunteers to work with R10 SAC to serve student

member needs.

- Delhi Section Chair raised the issue of information from R10 not reaching

Sections because of the use of zonal coordinators for sending out

announcements and other information. She requested for R10 SAC to include

Breakout 1: Breakout 2: Student Branch Empowerment, Huynh Thi Thanh Binh and Saaveethya Sivakumar

Conference Quality, Michael Ong and Lance Fung

Impact Assessment of Humanitarian and Sustainable Development Projects, Jing Dong and Supavadee Aramvith

New Initiative on Special Industry Track, Chris Lee


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Section Chairs/secretaries in the direct mailing lists for delivery of all

information related to student activities.

n Impact Assessment of Humanitarian and Sustainable Development

Projects, Shaikh Fattah, Supavadee Aramvith, and Jing Dong

The Humanitarian activities training session led by Prof. Shaikh Fattah was

well attended. He highlighted the sustainability of a Humanitarian technology

project which involves financial and organizational sustainability and went

over the steps in Humanitarian technology project design with sustainable

development goals. A brief introduction of Social Return of Investment (SROI)

which is a framework for measuring the value of an investment in an initiative

or service in terms of expected outcomes. The stages of SROI computation

were explained and consisted of find key stakeholders, mapping outcomes,

measure and value outcomes, establishing impact, calculating SROI, and

reporting.

Delegates asked several questions on more details about impact analysis,

financial value transformation part of the impact analysis, clarity of

deadweight or attribute, how to find humanitarian projects suitable for

respective sections.

n Conference Quality, Michael Ong and Lance Fung

The Conference Quality Workshop presentation by Dr. Michael Ong (13:30-

14:00) was well attended and participants have shown keen interest in the

topic. Several questions were raised during the presentation and they were

addressed by Michael Ong, Lance Fung and Lawrence Wong. Duration of the

workshop (30 Minutes) was not sufficient for the presentation and answering

of the questions. This justifies the need for a proper Conference Leader

Training Program in R10 later in the year. R10 will actively promote

Conference Quality in R10 flagship conferences and conduct training in the

Conference Leadership Program and R10 POCO.

n New Initiative on Special Industry Track, Chris Lee

The “New Initiative in Special Industry Track” training session was provided in

IEEE Region 10 Annual General Meeting from 14:00PM till 14:30PM in

Melbourne’s Pullman & Mercure Melbourne Albert Park Hotel. Target for the

fostering of innovations, internship, and entrepreneurship, the training session


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articulated on the substantiation of the “Special Industry Track” via

organization of industry forums within Region 10’s flagship conferences

including TENCON, TENSYMP, HTC and other selected conferences.

There were more than 80 attendees revealing high enthusiasm and

expressed that industry engagement is of high importance in many Asia Pacific

countries such as Japan and India. The TENSYMP 2019 Conference Chair,

Sanjay Kar Chowdhury from CESC Limited in India mentioned that he is

positive in having more interactions with academia since he is from the

industry. The training is in general pretty well accepted by the audiences.

15. R10 financial report for 2018 was presented by 2018 R10 Treasurer, SoYoung

Kim.

16. Financial audit report for 2018 was presented by Audit Committee Chair,

Takao Onoye and approval was requested. Audit result was approved by all

participants.

17. R10 Treasurer, Seishi Takamura presented on the 2019 budget.

18. R10 Membership Activities Vice-Chair, Zia Ahmed led the Membership

Activities committee presentations. He mentioned that initiating new activities,

motivating and supporting a vast number of activities across the Region for

(a) add value to IEEE membership and (b) revitalize OUs.

To add Value to IEEE Membership,

n R10 Committee Chairs have plans but they can only be successfully

implemented with your support.

n R10 Committee Chairs will be collaborating to work as a team to maximize

the impact of technical and professional activities.

n R10 Teams needs Section Teams to conduct activities jointly

n All activities must include MD as an essential element

19. R10 Technical Activities Vice-Chair, Sri Niwas Singh led the Technical Activities

committee presentations. He introduced the coordinators and summarized the

2019 plan. For 2019 plan, presentation was made on the focused area topics.

20. R10 Professional Activities Vice-Chair, Takao Onoye led the Professional

Activities committee presentations. He introduced the Committee Chairs and

summarized the 2018 activities. For 2019 plan, presentation was made on the

focused area − Evidence-based Project Coordination & Inter-Committee

Collaboration.


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21. Asia-Pacific Business Operations, Senior Director, Ning Hua presented his talk

on “IEEE Blockchain Initiative & Local Groups.” He introduced

Society/Council/Other OU engagement, activities, committees and local

groups in Blockchain Initiative.

22. R10 Nomination and Advisory Committee Chair, Kukjin Chun reported on the

activities of Nomination and Advisory Committee.

23. After a brief introduction by Takako Hashimoto, the poster session began.

Executive Committee Chairs stood beside their posters, explaining the

contents and answering questions. Active and detailed discussions were held

around the poster panels.

Below are reports for the session from some Committee Chairs:

n History Committee Chair, SoYoung Kim

Some interest from Sections to apply for IEEE Milestone.

n Professional Activities Committee Chair, Nirmal Nair

(1) Several Section Chairs visited the poster and indicated interest in applying

for Project#1 (PAC Funding) and also seeking to know more about Project#3

(IEEE Future Directions through HARDTECH/SOFTTECH)

(2) There was a suggestion by 2 Chapter Chairs from New Zealand, that they

will prefer the poster session to have a single A4/A3 Poster rather than repeat

of the presentation slides.

n Newsletter Committee Chair, Mohammad Faizal Ahmad Fauzi

The first newsletter of 2019 will be released by end of March. The committee

is currently finalizing the content and design. The first issue will also feature

a report on R10 Meeting in Melbourne, with special article on Section Incentive

Scheme by the Director. I have also asked several Committee chairs

(Conference, Industry, SAC, EA, PA, YP, WIE and HTC) to provide short write

up to highlight important items from their respective portfolio. The call for

papers for the 3 flagship conferences in 2019 and simple announcement for

the 2020 flagship conferences will also be included in the newsletter. Finally

we budgeted in some traveling expenses for the committee member to do

comprehensive coverage for 3 R10 flagship conferences this year and have

been included in the Treasurer's report. Nevertheless based on the Director's

latest email on traveling, we will make the necessary request and wait for

Director's approval before proceeding with the travel.


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n R10 Information Management Committee Chair, Kurnianingsih

1. Improve website performance and optimization - traffic acquisition

2. Reflect broad perspectives and interest when designing events and

communications - event consolidation.

3. Increase participation of members - member engagement

n Conference and Technical Seminar Chair, Michael Ong

1. Delegates asked about the process of conference organization.

2. Delegates asked about bidding for future R10 flagship conferences.

3. Delegates asked about conference quality.

n Section & Chapter Committee Chair, Supavadee Aramvith

Section & Chapter committee is responsible for the successful formation of

new Section/Subsection/Technical Society Chapter through the timely manner

petition evaluation process. The monitoring of the

Section/Subsection/Technical Society Chapter vitality is also important to

make sure that the OUs are still active and have a consistent number of

activities. This year, we will focus on improving the interaction with the OUs

through setting up a teleconference call with selected OUs. As for timely

manner petition evaluation process, it was announced that Region 10 may

consider rejecting the petition if no response of outstanding issues pending for

the period over 30 days. One issue that was discussed and needs resolution

is the responsible party to monitor Technical Society Chapter vitality and the

process to do it. There needs to be a discussion between MGA and TAB to seek

resolution about this for effective Technical Chapter management as the

growing number of Technical Society Chapters is many more than

Section/Subsection over the years.

n HTA Committee Chair, Jing Dong

R10 HTC this year provides multiple opportunities for IEEE individuals and

organizational units (OUs) to apply for and receive funding for projects, events,

and conference participation support and Awards. Four Projects and its

objectives were introduced to the Section delegates in the poster session.

n Strategic Planning Committee Chair, Byung-Gook Park

Comment: The purpose of strategic planning is to set up a long term goal and

it is not easy to implement and follow the plans since a new director may want

to focus on different issues.


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Answer: The purpose of the survey is to find out what we (R10) can do for

Sections and how we can engage Sections to participate in R10’s activities.

We will focus on urgent issues first and move on to the longer term planning.

n IRC Committee Chair, Chris Gwo Giun Lee

The poster session for IRC went smoothly and there were two incidences with

a Japanese Professor and IEEE President Candidate, Dejan Milojicic which I

hope to report.

The Japanese professor mentioned that in Japan, sometimes the Industry

Forum pain spot as addressed by the industry may not be of sufficient depth

to be of interest to academia for research. I expressed my opinion in that to

solve simple problems addressed by the industry may require hard or difficult

fundamentals. For example, my own experiences in designing high visual

quality systems having low complexity and low cost required

Algorithm/Architecture Co-Design methodology based on spectral graph

theory!

Dejan Milojicic connected me to Eddie Custovic, Chair of IEEE Industry

Engagement Committee (IEC) in La Trobe University in Melbourne. I visited

Eddie on March 4th, 2019 and he has interesting ideas in engaging the industry.

He has also invited IRC to be involved in:

• Organizational chart (to link Section level industry relations committees to

IEEE IEC through R10 IRC)

• Industry engagement at conferences

• Communications strategy (change perception of IEEE)

We are currently in the process of discussing scope of interactions. Due to

already ambitious IRC workplan for 2019, I plan to link IRC with IEC via IRC’s

current work already planned so as to have the same if not very little extra

workload to have tangible and realistic deliverables.

n WIE Committee Chair, Emi Yano

Received a question whether WIE provide Support Fund for Section WIE

projects in 2019. Based on R10 Strategy in 2019, R10 WIE Committee will

NOT provide WIE Support Fund for single Section events/projects. Section WIE

activities are supported by Section. Each Section will submit their activities


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(including WIE activities) report to Region 10. Region 10 provides Section

Incentives according the outcome.

n YP Committee Chair, Takuo SUZUKI

What is the possible positive impact of establishing an YP AG in a small

Section? A small Section doesn't have a large community, so young members

in a small Section can be easy to make a personal connection regardless of

their age.

How can we initiate young people working for a company into IEEE?

Particularly, how can we approach young people who have no/little experience

in IEEE during their student days? I think it is very important to acquire totally

new members.

n Student Activities Committee Chair, Huynh Thi Thanh Binh

It was an interesting session. We had time to discuss and share information

among Committees. It would be better if more information were added in the

posters. I found only R10 ExCom were at poster session.

24. Dinner

The Banquet Dinner was held at Grand Ballroom 1 & 2, Pullman & Mercure

Melbourne Albert Park Hotel. Melbourne Convention Bureau presented their

address, and then attendees enjoyed the cultural show. After the address by

Victorian Section Chair, Alan L. Harvey, the awards ceremony for the following

R10 awards was held:


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ItemNo.

AwardInstrument

Award Award Winner Remark

1 2018 Region 10 Outstanding Large Section Award Hyderabad SectionPlaques with IEEE Asia-Pacific -

Ready to ship to Melbourne

2 2018 Region 10 Outstanding Medium Section Award Queensland SectionPlaques with IEEE Asia-Pacific -


3 2018 Region 10 Outstanding Small Section Award New Zealand Central SectionPlaques with IEEE Asia-Pacific -


4AwardPlaque 2018 Region 10 Best Membership Retention Section Award - Large Tokyo Section

Plaques with IEEE Asia-Pacific - Ready to ship to Melbourne

5AwardPlaque 2018 Region 10 Best Membership Retention Section Award - Medium Nagoya Section


6AwardPlaque 2018 Region 10 Best Membership Retention Section Award - Small Sapporo Section


7AwardPlaque 2018 Region 10 Best Membership Growth Section Award - Large New South Wales Section


8AwardPlaque 2018 Region 10 Best Membership Growth Section Award - Medium Queensland Section


9AwardPlaque 2018 Region 10 Best Membership Growth Section Award - Small Shikoku Section


10AwardPlaque 2018 R10 Education Activities Group Award

IEEE University Visvesvaraya College ofEngineering Student Branch

(Bangalore Section)


11AwardPlaque 2018 R10 Humanitarian Technology Activities Section Award IEEE Indonesia Section


12 AwardPlaque

2018 R10 Student Activities Committee - Student Branch Award IEEE Multimedia University Student Branch(Malaysia Section)


13AwardPlaque 2018 R10 Women In Engineering Section Affinity Group Award IEEE Malaysia Section WIE Affinity Group


14 AwardPlaque

2018 R10 Women In Engineering Student Branch Affinity Group Award

IEEE Bangladesh University of Engineering &Technology, WIE Student Branch Affinity

Group(Bangladesh Section)


15AwardPlaque 2018 R10 Young Professionals Affinity Group Award IEEE Bangladesh Section YP Affinity Group


16AwardPlaque 2018 R10 Outstanding Volunteer Award

David Tien(New South Wales Section)



Shaikh Anowarul Fattah(Bangladesh Section)



Ryan Rhay P. Vicerra(Republic of Philippines Section)



Fawnizu Azmadi Hussin(Malaysia Section)


20AwardPlaque 2018 R10 Education Activities - Outstanding Volunteer Award

Shabana UroojDelhi Section


21AwardPlaque 2018 R10 Humanitarian Technology Activities - Outstanding Volunteer Award

Yoke S. IrawanIndonesia Section


22AwardPlaque 2018 R10 Student Activities Committee - Student Volunteer Award

Abhijit BiswasBangladesh Section


23AwardPlaque 2018 R10 Student Activities Committee - Volunteer Award

Kong Sheng HowMalaysia Section


AwardPlaque 2018 R10 Women In Engineering - Outstanding Professional Volunteer Award Nil

AwardPlaque 2018 R10 Women In Engineering - Outstanding Student Volunteer Award Nil

24AwardPlaque 2018 R10 Young Professionals- Outstanding Volunteer in Academic Award

Kurnianingsih Kurnianingsih Indonesia Section


25AwardPlaque 2018 R10 Young Professionals - Outstanding Volunteer in Industry Award

Mayumi SuzukiTokyo Section


1AwardPlaque

2017 MGA Achievement Award"For exemplary contributions to increase member engagement and operationaleffectiveness within several Geographic Units."

Puneet K Mishra(Bangalore Section) Award Plaque is with the Recipient

Remark

1 Banner 25th Section Anniversary Banner Northern Australia Section Received the Banner at IEEE AP Office -Ready to ship to Melbourne

2019 Section Anniversary Banners

Awards Presentation at the 2019 IEEE Region 10 MeetingPullman Melbourne Albert Park Hotel, Melbourne, Australia

on 2 March 2019

Region 10 Awards

AwardPlaque &Cash PrizeUS$ 1,000

Special Request from Award Recipient


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B. Day 2: March 3, 2019

1. IEEE President-Elect, Toshio Fukuda’s address:

n What I Want to Do in IEEE

- Improve Financial Transparency,

- Revise Membership Fee

- Encourage to Join at least one Technical Society,

- Introduce Corporate Membership for Industry, and

- Create “IEEE-University” making use of the MOOC.

n What Vision and Aspiration for IEEE

- Membership: stuck at 420K, S/C at 300K, possibly decreasing

- Globalization, membership increase, what does it take to double or reach

the 1M mark?

- Healthy Balance of IEEE Operation Budget:, financial transparency,

increase net revenue to member activities

2. R10 Membership Activities Vice-Chair, Zia Ahmed presented “Engagement for

Award Nominations” on behalf of Awards & Recognition Committee Chair,

Elmer Dadios.

3. New Initiatives Committee Chair, Lance Fung presented “Funding

opportunities from IEEE New Initiatives Committee (NIC).”

n What is a New Initiative?

n Background on New Initiatives Program

n Funding for New Initiatives Programs

n Allocations for New Initiatives Programs

n Seed Grant Program, New Initiative Program

n 2019 New Initiatives Committee’s USD $1M Challenge

4. IEEE Educational Activities Board member , Supavadee Aramvith presented

“Educational Activities with Impact.”

n Educational Activities Areas of Focus

- Pre-University Activities

- University Activities

- Continuing Education

n Teacher In-Service Program (TISP) – Overview and TISP Evolution

n IEEE Eta Kappa Nu (IEEE-HKN)


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n EPICS in IEEE

n How should your Section get involved with Educational Activities?

5. IEEE Potentials Magazine, Editor-in-Chief, Vaughan Clarkson presented “IEEE

Potentials Magazine -reaching out to R10.”

n Who we are, What we publish

n New for 2019 -Calls for Papers

n New home on Students website, Social media and Circulation & readership

n R10 and us

6. Report on TENCON 2018 by Seoul Section.

n Main Themes, Venue, General Chairs, Sponsors, Plenary Speakers,

n Summary

- Papers

u Submitted: 1,116 papers, Final presentation: 490 technical papers

(44% acceptance ratio)

u Participants: 585 registered participants and 35 volunteers, staff,

and guests.

- Plenary: 3 days, 6 plenary speakers, all from industrial sectors.

- 2 tutorials: Blockchain and 360 degree immersive image processing.

- 4 industrial speakers: Samsung, SK Hynix, LG Electronics, and NVIDIA.

- 3 standardization talks: sponsored by Korea IEEE 802 forum.

- Membership development and life member session: 5 keynote speakers,

30 participants.

- Educational session: 3 invited professionals on security and future

technology.

n Video

7. Report on TENSYMP 2018 by New South Wales Section.

n Overview -Location, Committee, Program, Keynote Speakers, Panel

Sessions, Workshops, and Industry Day Program

n Program Statistics

- Papers Statistics

u Papers Submitted: 201

u Papers Accepted: 102

u Papers Rejected: 99

u Papers Withdrawn: 45


23

u Student Papers: 49%

- Country Statistics

u India 33%, Philippines 20%, Australia 15%, Japan 6%, China 8%,

Korea 8%, Indonesia 7%, Pakistan 5%

- Issues Encountered

8. Report on Region 10 Humanitarian Technology Conference 2018 by Sri Lanka

Section

n Overview of the Conference

n Conference Statistics

- 179 submissions

- 10 direct rejects due to similarity issues

- 115 rejected based on reviews

- 152 reviewers, 3 reviews per paper

- 54 accepted

- Acceptance rate 30%

n Keynote Speeches, Parallel Sessions, Workshops and Tutorials, Panel

Discussion, Special Sessions, YP Session, and WIE Session

n Summary of Financial Report

9. Report on SYWL Congress 2018 by SYWL Congress General co-Chair,

Kurnianingsih.

n Sponsors, and Sections Attended

n Attendees

- 250+ delegates from 50 Sections in Region 10 (Asia Pacific)

- Region 1 (Northeastern US), represented by John Day, Director of

Member Products and Programs

- Region 2 (Eastern US), attended by Jeff Eker, R2 Young Professionals

Chair

- Region 3 (Southern US), attended by Subodha Charles as a

representative of IEEE IAS

- Region 5 (Southwestern US), attended by James Jefferies, IEEE President

- Region 7 (Canada), attended by Dr. Maike Luiken, IEEE Region 7 Director

- Region 8 (Africa, Europe, Middle East), attended by Dr. Rafal Sliz (IEEE

Young Professionals Global Chair); Flavia Dinca (IEEE Young Professionals

Vice Chair); Shashank Gaur as a representative of IEEE COMSOC


24

10. R10 Treasurer Seishi Takamura presented on the budget resolution

(Rectification and Ratification of 2019 Budget).

11. TENCON 2019 - Kerala Section

Oct. 17-10, 2019, Grand Hyatt, Kochi, India

“Technology, Knowledge and Society”

Expected participants: 1200

www.tencon2019.org

12. TENSYMP 2019 - Kolkata Section

Jun. 7-9, 2019, Biswa Bangla Convention Centre, Newtown, Kolkata, India

“Technological Innovation for Humanity”

http://ewh.ieee.org/r10/calcutta/tensymp2019/index.html

13. HTC 2019 - Indonesia Section

Nov. 12-14, 2019, Universitas Indonesia

“Advancing Sustainable Green Technologies for Humanities”

https://r10htc2019.org/

14. TENCON 2020 – Japan Council

Nov. 16-19, 2020, Osaka International Convention Center, Osaka, Japan

“Advancing Technologies for Sustainable Development Goals to Transform Our

World”

15. TENSYMP 2020 - Bangladesh Section

Jun. 5-7, 2020, HOTEL INTERCONTINENTAL, Dhaka, Bangladesh

“Technologies for Impactful Sustainable Development”

16. HTC 2020 - Malaysia Section

Dec. 1-3, 2020, Kuching, Sarawak, Malaysia

“Digital Ecosystem for Humanity”

17. New Business/Other Matters

n The motion “Two local students’ invitation to the annual R10 meeting” was

made and seconded. The motion declared as follows:

- Resolved that two local Section students shall be invited to IEEE R10

Annual General Meeting as observers.

- They may make presentations at the discretion of R10 Director.

After the discussion, the motion was carried.


25

n R10 Nomination and Advisory Committee Chair, Kukjin Chun introduced

the procedure for the R10 Director-Elect candidates selection process.

18. Adjournment

After fruitful discussions on 2019 IEEE R10 programs that had energized all

the Section/Council leaders, R10 Director concluded with thanks to all and

adjourned the 2019 R10 Meeting with a reminder that we need to move ahead

with a lot of team work to reach the IEEE goals.

Respectfully submitted

Takako Hashimoto, Region 10 Secretary.

ieee r10 meeting · ieee r10 meeting minutes melbourne, march 02-03, 2019 6 120 2020 ieee...

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