ict plan types and their development
DESCRIPTION
Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project PlanTRANSCRIPT
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ICT plan types and their development
author: Eric Kluijfhout, [email protected]
This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike License.
To view a copy of this license, visit http://creativecommons.org/licenses or send a letter to Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA.
Bahir Dar, Ethiopia, 24/28-08, 2009
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ICT plan types and their development
Dr Eric Kluijfhout
Workshop on ICT Policy Development, August 24-28, 2009,
Bahir Dar University&
VU University
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Outline
• Types ICT plan types & life cycles• ICT Policy Plan• ICT Master Plan• ICT Project Plan
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ICT plans and their life cycles
plan
implementevaluate
ICT Policy plan
ICT Master Plan
ICT Project Plans
3 - 5 years
1 - 2 years
3 - 12 months
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It’s a fuzzy world
Policy plan
Master plan
Project plan
Plan
ImplementEvaluate
Plan
Plan
Implement
Implement
Evaluate
Evaluate
Project plan
Plan
ImplementEvaluate
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ICT implementation and ICT operations
Inst. ICT Policy Plan
ICT Master Plan
Project plan Project plan Project plan
exploita
tion
implementation
90% of total effort
9 % of total effort
1 % of total effort
Consumes: Responsible for:
90 % of final ICT succes
10 % of finalICT succes
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ICT Policy PlanPurpose: • Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-
5 years
Possible IPP scenario options:1. IPP mainly as a participative awareness raising process 2. IPP to come up with an IPP document that communicates the ICT ambitions and
priorities to the university community3. IPP to produce a technical implementation framework document for Master and
Project Plans4. IPP to come up with an IPP document for external marketing
Depending on:• ICT maturity level• Ambitions• Available resources
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Policy planning steps
• Establish team• Analyse existing institutional plans• Analyse existing national plans• Identify key audiences/stakeholders• Create awareness/explain opportunities to stakeholders• Stakeholder needs analysis• Carry out SWOT analysis• Formulate draft IPP, incl. priorities• Validate with stakeholders• Finalise IPP • Submit IPP to management for approval
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ICT Master Plan
• Defines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 years
• Written by ICT experts together with process owners• Options for plan format:
– Annex to Information Policy Plan– Separate document, with ICT project plans annexed– Separate document, as an introduction to future ICT project plans
• Target audience: management• Purpose is to provide input to:
– the annual institutional budgeting process– HR planning– Project Plan compilation
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ICT Project Plan
• Describes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in:– planning (before),– guiding and monitoring (during),– and evaluating (at the end)
of:– activities,– required resources,– and expected outcomes.
• Written by the process owner (representative)
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Project Plan - continued
• Some ICT project characteristics:– has a starting and end date– duration 3-6 months, otherwise create sub-projects– has its own budget– has its own staff– At the completion of the project the user-organization should be fully
prepared to start exploitation.
• If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else!