iaea international atomic energy agency iaea activities related to bidding and bid evaluation john...
TRANSCRIPT
IAEAInternational Atomic Energy Agency
IAEA Activities Related to Bidding and Bid Evaluation
John H. MooreNuclear Power Engineering Section
VIE2012/9002/01 Meeting
March 23-26, 2015
Hanoi, Vietnam
IAEA
It’s great to be back in Hanoi!
IAEA
Topics to be covered
• Publications• Bid evaluation assistance,
including:• New BIDEVAL toolkit (in
progress)
IAEA
PUBLICATIONS
IAEA
Recall issued publications
IAEA
Update since December 2014 workshop
• Procurement Engineering and Supply Chain Guidelines (new NP-T-3.21) has been approved for publishing;
• Includes:• Typical procurement processes;• Considerations of special importance and lessons learned;• Procurement of services;• Procurement of software;• Counterfeit and fraudulent items;• Proactive methods for new NPPs.
More related to O&M purchasing, not new NPPs, but many similarities exist.
IAEA
NP-T-3.21 Procurement Model
IAEA
BID EVALUATION ASSISTANCE
IAEA
Invitation and Evaluation of Bids for Nuclear Power Plants (NG-T-3.9, 2011)
• General principle of bidding process;• Bid invitation specifications;• Bid evaluation process;• Technical bid evaluation;• Economic bid evaluation;• Contracting.
IAEA
Basic bidding process (from NG-T-3.9)
IAEA
BIDEVAL Toolkit
• BIDEVAL 3 software prepared in 1990’s to assist Member States in comparing and evaluation bids;
• Platform has become outdated and difficult/impossible to update;
• Decision made to initiate new project on Bid Evaluation starting in 2015;
• Project will produce a web-based “toolkit” of easy to use model forms/spreadsheets to assist in various aspects of the bid process.
IAEA
Potential model – Scottish Government Procurement site
• http://www.gov.scot/Topics/Government/Procurement/buyer-information/spdlowlevel/routetwotoolkit
IAEA
New toolkit status
• First consultancy meeting held February 2015;
• Representatives from Canada, Lithuania, South Africa,, Switzerland, USA and Vietnam (Mr. Viet Dinh Ninh);
• Preliminary process draft for toolkit developed.
IAEA
New toolkit process
Prerequisite activities
Procurement governance framework
Preliminary business
case
Decide on contracting approach
Develop & authorize
procurement strategy
Customize procurement processes
Identify key stakeholders
Develop process
evaluation criteria
Develop and approve bid
invitation specification
Handover BIS to
procurement agency
Supplier selection
Invitation to tender
Evaluate bids
Bid clarifications
Rank bidders and identify preferred
bidder
Independent review
Issue tenderHold open
vendor meeting
Vendor enquiries
Receive and open bids
Initiate negotiations
with preferred bidder
Update business case
Make final investment decision
Award contract
Post award meeting
Contract management and oversight
Lessons learned
documentation
Preparing for commissioning and operation
IAEA
Next steps
• Further refine process steps;• Add and develop available assistance tools,
including:• Samples of evaluation criteria and weightings
used on various projects.
• Develop web site ‘look and feel’;• Expected availability – 2016.
IAEA
Evaluation criteria examplesCountry 1 Country 2 Country 3
Design maturity Payment offer for site (credit for % of consortium)
Technical factors (20%)-safety-construction risk-passive safety features-etc.
Regulatory complexity / regulatory risk
Equity offering Industrial development (30%)-jobs-investment
Evaluated capacity factor Commitment on any project cost overrun
Financial (30%)-LUEC-Tariff
LUEC (Levelized Unit Energy Cost)
Ability to meet schedule Financing support (10%)
Local content Technical due diligence Equity investment (10%)
Design maturity Grid integration
Compliance with draft model agreement
Decommissioning and waste management
IAEA
ISO 10845-1 Table 3 Methods
• Financial offer• Financial offer and quality• Financial offer and preferences• Financial offer, quality, and preferences
IAEA
Other potential expert missions
• IAEA cannot participate in evaluation of specific bids, but can:
• Provide experts to comment on completeness of a BIS, evaluation criteria, or other topics in advance of a tender being issued;
• Note: expert views from such missions are their own opinions based on their expertise, not official IAEA recommendations, policy or standards.
IAEA
Notable references from draft toolkit• IAEA NG-G-3.1 Milestones in the Development of a National Infrastructure for Nuclear
Power• IAEA NG-T-1.4 Stakeholder Involvement Throughout the Life Cycle of Nuclear Facilities• IAEA NG-T-3.1 Initiating Nuclear Power Programmes
: Responsibilities and Capabilities of Owners and Operators• IAEA NG-T-3.3 Preparation of a Feasibility Study for New Nuclear Power Projects• IAEA NG-T-3.7 Managing Siting Activities for Nuclear Power Plants• IAEA NG-T-3.9 Invitation and Evaluation of Bids for Nuclear Power Plants• NP-T-3.21 Procurement Engineering and Supply Chain Guidelines in Support of
Operation and Maintenance of Nuclear Facilities• IAEA INSAG-20 Stakeholder Involvement in Nuclear Issues• IAEA TRS-275 Bid Invitation Specifications for Nuclear Power Plants, A Guidebook• IAEA TRS-204 Technical Evaluation of Bids for Nuclear Power Plants, A Guidebook• IAEA TRS-396 Economic Evaluation of Bids for Nuclear Power Plants, A Guidebook• ORGANISATION FOR ECONOMIC CO-OPERATION AND DEVELOPMENT (OECD)
Anti-Corruption Ethics and Compliance Handbook for Business (2013)• ORGANISATION FOR ECONOMIC CO-OPERATION AND DEVELOPMENT (OECD)
OECD Guidelines for Multinational Enterprises (2011)
IAEA
Notable references (cont.’d)
• THE INSTITUTE FOR PUBLIC PROCUREMENT (NIGP) and THE CHARTERED INSTITUTE FOR PURCHASING AND SUPPLY (CIPS), Ethical Procurement (2012);
• BRITISH STANDARDS INSTITUTE, BS 8903:2010 Principles and framework for procuring sustainably. Guide
• WORLD BANK INTERNATIONAL FINANCE CORPORATION (IFC), Performance Standards on Environmental and Social Sustainability (2012)
• CONSTRUCTION INDUSTRY INSTITUTE (CII), IR 304-2 A Framework for Sustainability during Construction (2014)
• ISO 10845-1 Construction procurement – Part 1: Processes, methods, and procedures• ISO 31000 Risk Management• IEC 31010 Risk management -- Risk assessment techniques• EPRI guide Advanced Nuclear Technology: Supplier Quality Management for New
Nuclear Plant Construction Projects, Report 3002000521• Construction Industry Institute: IR 181-2 IPRA International Project Risk Assessment,
Austin: CII, 2003.• Construction Industry Institute: IR 280-2 Applying Probabilistic Risk Management in
Design and Construction Projects, Austin: CII, 2013.• Construction Industry Institute: IR 210-2–Equitable Risk Allocation: Two-Party Risk
Assessment and Allocation Model
IAEA
COMMENTS/QUESTIONS?
Thank You for Your Participation
21
IAEA Nuclear Energy News available at: @IAEANE