i marion coljnty sheriff department ii air wing ii · i i i i i i i i i i i i marion coljnty...

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MARION COLJNTY

SHERIFF DEPARTMENT II AIR WiNG II

!NDIANAPOLlS, INDIANA

OPERATIONS MANUAL

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written by:

ERIK P. FELDMANIS CHIEF PILOT

1993

If you have issues viewing or accessing this file contact us at NCJRS.gov.

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IN D E X

INTRODUCTION ........................................................................................................ .

SCOPE OF fvHSSION ................................................................................................. II

AIRCRAFT SPECIFICATIONS ..................................................................................... III

PILOT QUALIFICATIONS / MEDICAL REQUIREMENTS ........................................... IV

APPROVING AUTHORITY .......................................................................................... V

POSITION DESCRIPTIONS & RESPONSIBILITIES ..................................................... VI

FORMS AND RECORDS ............................................................................................ VII

FLIGHT SCHEDULING PROCEDURES ....................................................................... VIII

NOTIFICATION / STAND-BY ROSTER ..................................................................... IX

CONTRACT MAINTENANCE, FUEL, CREDIT CARDS .............................................. X

EMERGENCY NOTIFICATION PROCEDURES ........................................................... XI

NOTES ........................................................................................................................ XII

U.S. O&partment of Justice National Institute of Justice

143493

This document has been reproduced exactly as received from the person or organization originating it. Points of view or opinions stated in this document are those of the authors and do not necessarily represent the official position or pOlicies of the National Institute of Justice.

Permission to reproduce this copyrighted material in mi. croflche only has been granted by

Marion County Sheriff Deparbrent

to the National Criminal Justice Reference Service (NCJRS).

Further reproduction outside of the NCJRS system requires permis' sion of the copyright owner.

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OPERATIONS MANUAL

The Operations Manual has been designed and developed in order to standardize the effective operation of the aircraft in regards to the Marion County Sheriff Department. Specific guidelines have been implemented into this manual to ensure that proper operation of the aircraft is conducted in a safe and controllable manner. In addition to fixed wing aircraft, this manual has been written to accommodate rotary wing aircraft as well.

Joseph C, McAtee Sheriff

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SCOPE OF MISSION

The mission of the Marion County Sheriff Department's "Air Wing" is to provide expeditious and cost effective transportation and aviation law enforcement support to the Sheriff department as necessary to complete required depJrtmental business requirements.

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AIRCRAFT SPECIFICATIONS

AIRCRAFT TYPE ................................................................. 1977 PIPER AZTEC (PA23-250/F) REGISTRATION NUMBER ................................................... N7436C SERIAL NUMBER ................................................................ 27-7754017

MINIMUM CREW................................................................ 1 PILOT DEPARTMENT MIN. CREW................................................. 2 PILOTS FOR IFR (or) AlP PASSENGER CAPACiTy...................................................... 4 - 5

SERVICE CEILING .......................... ,.................................... 12,000 MSL (OXYGEN RESTR.)

FUEL CAPACITY ................................. ~............................... 178 GAL NORMAL 223 GAL NAC FLIGHT DURATION ............................................................. 7.2 HRS 8.9 HRS TIME I DISTANCE ............................................................... 1 HR - 184 MILES

2 HRS 368 MILES 3 HRS 552 I""LES

WEATHER CAPABILITIES ..................................................... IFR CERTIFIED I KNOWN ICE

MAXIMUM USEFUL LOAD ................................................. 2004 LBS ZERO FUEL WEIGHT .......................................................... 4400 LBS MAXIMUM INTERNAL WEIGHT .......................................... 800 - 1100 LBS

CRUISING SPEED ................................................................ 160 KNOTS (184 MPH)

MINIMUM RUNWAY LENGTH .............................................. 3000 FEET HARD SURFACE ONLY

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PILOT QUALIFICATIONS / MEDICAL REQUIREMENTS

PILOT -IN-COMMAND

Commercial Instrument Multi-Engine Land Commercial Instrument- Helicopter 100 Hrs P .I.e. Make and Model (or) per insurance Class II Medir"ll Certificate

SECOND-IN-CO,vIMAND

Private Instrument Multi -Engine Land Helicopter- Trained Observer Class II Medical Certificate for Multi-Engine

OPEN PILOT WARRANTY

1500 Total Time 500 Multi-Engine 50 Make and Model

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APPROVING AUTHORITY

The Approving Authority are the individuals deiegated by the Sheri ff or his representative authorized to approve flights based on the following breakdown:

Sheriff McAtee Colonel Chappell Colonel Cottey Lt. Bart McAtee Chief Pilot

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PILOT -iN-COMMAND

POSITION DESCRIPTIONS &

RESPONSIBILITIES

The Pilot-In-Command is responsible for the safe and effective completion of the flight and is ultimately responsible for the safety of the crew, passengers, and aircraft. The Pilot-in-command may delegate duties to other crew members. In the event a flight is cancelled due to the judgement of the P.I.e., his or her decision cannot be overruled. This includes environmental factors, aircraft systems failures, compatability of destination airports, crew limiting factors, etc.

SECOND-IN-COMMAND

The Co-pilot will assist the P.l.e. as necessary or as directed. When not on the controls, the co-pilot will activate and close out the flight ;:>Ians with flight service, and handle radio communications and navigation with the appropriate air traffic control facility. The co-pilot will also assist in monitoring aircraft sytems instruments and complete all checklist items as directed by the P.l.e. The co-pilot will also monitor the loading and unloading of passengers and baggage as well as monitor aircraft servicing.

CHIEF PILOT /DIRECTOR OF OPERATIONS

THis individual is responsible for the department Air Wing. This includes budgeting I determination of cost effectiveness, priority breakdown, cost comparisons with commercial and ground transportation fees, establishing of record keeping documents and the accurate following of such for both audit and Federal Aviation Administration requirements. Establishing and maintaining of crew training files and training seminar attendance, develop and maintain a crew reading file, coordinate aircraft maintenance requirements, negotiations of insurance, fuel, oil, and support services costs, outside agency billing, as well as approving all aircraft billing received for payment, and ensuring that all billing is forwaided to the finance office in a timely manner. This individual will also provide on a monthly, mid-year, and end-of-·year basis, a written report indicating the aircraft activity for the appropriate time frame, to include, hours flown, priority breakdown of those hours, fuel and oil used and purchased, maintenance completed and costs involved, and the estimated hourly operating cost of the ai rcraft for that time period.

Additionally, this individual wi II coordinate all flight requests and verify that the ai rcraft is avialable and able to complete the request. He or she will determine flight times, availability of airports and airport services, ground transportation if requested, hotel accommodations, and notify the requestor of any problems or questions.

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FOR,'''AS AND RECORDS USED

The following pages contain the forms and records used to maintain detai led statistical data and information pertaining to the Air Wing:

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MO. T H L Y A I A C R AFT

S TAT U S REP aRT

AIFCPftFT TAIL N...M3ER: N ----AIFCPftFT s:RI.AL ~: ----

lDTJlL AlHJW-T IUIiS F1..fN.I: lDTJlL G'lUll'S R.E.. A..FO-W:EJ:

M.e.S.D. f-UR3: A\IfFtGf. FRICE PER GPlJ..Gl:

I.A.A. fUFS: M.C.S.D. GftLl1N5:

M.e.S.D. TOTAL COSTS:

iWNTENA\CE REPAIR ITB13: I.A.A. GAlJ..CN3: -a:sT: LA.A. TOTAL a:5TS:

OJST:

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a:::si: AV'EFtr::c. FRICE PER 0J.ClFlT:

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s...s-TOTAl a:sr: lDTJlL R.E. fffJ ll..B1ICATII:N a:sTS: $ ,:

TOT.AL MISC. EXP8£ES: (ie. r:.argar, Ce-ice) a:sT: 'I TOTJlL MAINTENANCE COSTS: ................... $ lDTJlL ~ a:sr ~ BY % tnJ $

M.e.S.D. ~ a:sr: $ to

LA.A. cv a:sT: $ 10

KNTHL Y FRICRTIY EP.EJ.'lc:IO.~:

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(2) TOTAl ~\f.lN3S OJ.PACffl 10 Cl}iv'EFC[.UL TPAVEL: $

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(6) 1UTJlL M:N1H.. Y ATIlJ>ACT a:sr: $ ----

~lIS:. F&w:KS:

~Mffi BY:

DATE:

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MONTHLY USAGE BREAKDOWN AND COST COMPARISON MONTH ____ _

TOTAL NUMBER OF FLIGHTS REQUESTED: __ _ OUTSIDE AGENCY REQUESTS: ---TOTAL TRIPS COMPLETED: ........... --- TOTAL TRIPS COMPLETED

TOTAL COMMERCIAL COST: __ _ TOTAL MEALS TOTAL RENTAL CAR TOTAL OVERTIME

TOTAL MANHOURS LOST TOTAL MANHOURS GAINED: __ _

TOTAL DEPT. VEHI. COST: __ _ TOTAL MEALS TOTAL RENTAL CAR TOTAL OVERTIME

TOTAL MANHoURS LOST TOTAL MANHOURS GAINED

TOTAL DEPT. ACFT. COST: __ _ TOTAL MEALS TOTAL RENTAL CAR TOTAL OVERTIME

TOTAL MANHOURS LOST TOTAL MANHOURS GAINED

COMMERCIAL TOTAL COST: ---DEPT. VEH. USAGE COST: __ _

DEPT. ACFT. USAGE COST: __ _

TOTAL MONTHLY SAVINGS: ---

TOTAL HOTEL ACCOMMADATIONS: ---



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HOtHII ------------------- MISSION CANCELLATIONS JTor HSN REQSTEO

SCIIEOULED MAINT. UNSCIIEDULED MJ\UH MCSD I 1M I PRIORITY

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HCSD 1M TOTAL IIns FLOWN SCIfEDULXNG 1M

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TOTAL Hcsa 1M TOTAL HO FlT fins

AIRCRAFT HCSO IAA ~

OF USAGE

Sheriff 5

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PILOT DISCREPANCY

INIT. ACTION TAKEN

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FLIGHT SCHEDULING PROCEDURES

Flight scheduling will be accomplished as follows:

Upon receiving a request for aircraft support, complete the I"~ission Request Form. Ensure that all available information is included;

A. Name B. Telephone number (Office/Home) C. Destination point (City and State. Airport will be selected or approved by pilot) D. Date required E. Alternate dates if possible F. Reason for request G. Passenger Iv1anifest with names, weight, location, title) H. Approximate time of departure (or) time required to be back in Indianapolis I. Any special requests (ie. rental car, hotels, etc.)

After completing the Mission Request Form, determine the priority of the flight. The following are the standard priority breakdowns;

PRIORITY 1: TIME ESSENTIAL: Placed as a priority in order to adhere to specific time constraints or to keep scheduled appointments. Salaries should be considered.

PRIORITY 2: COST EFFECTIVE: Time considerations, cost comparisons, etc., are evaluated and it is more cost effective to utilize the department aircraft versus commercial or ground transportation.

PRIORITY 3: PRISONER TRANSPORT: Used for transportation and extradition of prisoners to and from Marion County for the department and other agencies.

PRIORITY 4: INVESTIGATIVE: Used to transport investigators to areas outside Marion County that require their personal involvement such as interviews, and evidence collection. This also includes narcotic surveillance.

PRIORITY 5: ADMINISTRATIVE: Designated for flights used to transport departmental personnel outside Marion County that are necessary for departmental purposes, but do not fall into any of the above categories.

PRIORITY 6: TRAINING: Used for aircrew training to include currency, bi-annual flight reviews, recurrent training, and departmental pilot check outs. These flights must be approved by the Chief Pilot.

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F L I G H T R E QUE S T

DATE F8J...ESTEl FHN: # OF PBlJE::llUl -------DATE R8lJIFEJ WiVE OF REQJE:JICR ------------------~OF~: _____________________________________________ __

CEPPffi1..Ff FUINT: CESITNATIIN FIJINT: --------------CEPAATl.FE TiM:: .oFRIVIAL 1111::

CEP.aFITlFE FUINT: CESTINATICN FIJINT: -----------------CEP PRTt.FE TiM:: PFfIDIf.l 1111::

CEP.aRTlFE FUINT CF CINTPCT: ---------------------C'ES'TINl\TICN FUINT Cf aNT'PCT:

PASS8\GER r-ww-c::ii:

SfAlLS/PtN<

rns::. :il'FCfMATICN:

R:N: ( ) FSlfrAL caR: ( ) FESEFiVAlJThS : () * (X) = PEfllST ON=IFM:D* -~

FLIGIT ffi[Q{( IY 1 2

RJJTE Cf FlIG-lT:

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CEPAAT Em

CEPIIRT Em

CEPAAT Em

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ETA ---ETA ----ETA ---ETA

FLIGfT CN{E1..8) a.E 1D:

't.EA1HER ~ FHl.ESTlJ1 01ltR (s:fflFY) ___ _

DATE:

COST E::::ECTI'lE ;:'~IORIT'" ." '.

ue~ART ______________ _ OEST{ NAT ION _______ _

RcCU IRED ARRI';;'L T !ME: _____ _ REQUIRED RETURN TIME: ________ __

AIRLINE SC~EDULE: DEPART ____ ~J ____ __ ARRIVE ___ I __ _ DEPART __ ---il ___ _ ARRIVE . ./ __ _ DEPAAT _____ I __ _ ARR!Ve J __ _ DEPART 1 __ _ ARRIve 1 ____ _ DEPART __________ _ ARRIVE / __ _ DePART / __ _ ARRIVE / __ _

NUMBER OF SEATS REQUIRED: R/T __ @ $ ___ P/SEAT : $ ___ _

O/W __ @ :t P/SEAT : ~ ___ _ TOTAL AIRi..Il~E COSTIX __ _

.'I1EAlS X P/MEAl :. $

lODGrr~G x rHGHTS :. r RENTAL X DAYS : s

OVERTIME .HRS. X P/HR : r OVERTIME HRS. X _ P/HR :.. '$

•• 1TOTAL COMMERCIAL COST ••• r _______ ____ _

DEPARTMENTAL AIRCR~FT USE:

o EPAAT __ -.il __ _ AAAI'vE __ ---J/ __ _ DEPART I ____ .~ ARRIVE 1 __ _ DEPART __ --.J/ __ _ ARRIVE 1 __ _ DEPART 1 __ _ ARRIVE / __ _

TOTAL FLIGHT TIME

HOURl Y AIRCRAFT COST __ _ x _ __ HRS = $ ___ _

MEALS X __ ~P/MEAL :. $ __ _

LODGING X DAYS:. $ __ _

RENTAL ___ X DAYS = $ ___ _

OVERTIME ___ HRS X P/HR :. $ ___ _

OVERTIME HRS.X ___ P/HR = $ ___ _

~+4TOTAL DEPARTMENT AIRCRAFT COSTS •• • $ ____ ___

•• + ••••••• + ••• ~ ••••••• +

TOTAL COMMERCIAL COSTS: 1 _____ _

·TOTAL DEPT. ACFT COSTS I $ ____ _

TOTAL SAVINGS s ___ _ TOTAL EXPENDITURES $ ______ _

COST EFFECT rVE I YES NO

PREPARED BY: OATEI Sheriff 4

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DEPARTURE POINT:

COST ANALYSIS BASED ON DEPARTMENTAL VEHICLE USE

DESTINATION POINT:

TOTAL ROAD MILES: ESTIMATED DRIVING TIME: ( 2 hours misc.) ---ESTIMATED GALLONS OF FUEL REQUIRED: ESTIMATED COST OF FUEL PjGALLON: $ 1.rn X GALLONS = $ ----- -----NUMBER OF OFFICERS REQUIRED: ESTIMATED OVERTIjvi::: PjOFFICER: __ HOURS PjOFFICER X $ ___ PjHR = $ __ _

OFFICERS = $ TOTAL OVERTIME COST. --*OVERTIME COSTS: $ __ _ X

LODGING: $ __ _ X NIGHTS X ---- ROOMS = $ ---MEALS: $ PjDAY X DAYS = $ (Officers)

$ PjDAY X DAYS = $ (Prisoner) TOTAL MEAL EXPENSE: ............................................... $ __ _

TOTAL HOURS LOST TO DEPARTMENT DUE TO TRAVEL:

VEHICLE USE OVERTIME TOTAL: ............... . AIRCRAFT USE OVERTIME TOTAL: ............. .

HOURS (+/-) --- HOURS (+/-)

TOTAL HOURS SAVED(+)"j LOST(-) ............. . HOURS ---* * * * * * * * * * * * * * * * * * * * * * * ~ * * * * * * * * * * * * * * * * *

TOTALS:

VEHICLE COSTS: .......................................... $ ---OVERTI~lE COSTS: ......................................... $ ---LODGING COSTS; ........................................... $ ---MEAl!S: ................................. > ••• , ......... ~ •••• $ ---

TOTAL TRIP COST: .................•........•........•.... $ ---

Prepared by ______________ _ DATE" -----

Vehicle Ccst bre3kd::w1 is basa:l 01 211 alJe!."293 EPA of 10 hig,..,ay miles !=€I' ga.llm with an average ft:el a::st of $ 1. C6 p:r gallm.

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NOTIFICATION / STANDYBY ROSTER

The Noti fication / Standby Roster is to be utilized to determine crew selection. The Noti fi cation Roster should be designed to determine the flight crews responsible for scheduled flights and should be based on a monthly rotational basis. The Notification Roster should contain current notification procedures for crew members and their alternates. It is the responsibility 'if each crew member to provide current information to the Chief Pilot / Director of Operations.

The Standby Roster will be utilized for alternate crew selection in the eventr the primary crew becomes unavailable.

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MAINTENANCE:

CONTRACT MAINTENANCE, FUEL &

CREDIT CARDS

Contract I'v1aintenance will be conducted per agreement with local maintenance facilties and will be handled by the Chief pilot. When possible, rates will be compared with other faciliti.es to ensure the lowest costs possible, and all efforts will be used to keep the maintenance inside of Marion County.

FUEL:

Contract fuel will be used as determined by the Chief Pilot. Unless required for safety considerations, or out of town purchases, the fuel truck located at the hangar will be used for fueling the aircraft.

CREDIT CARDS:

The credit cards will be utilized whenever needed for aircraft servicing. The cards can be used for aircraft maintenance away from Indianapolis but must be approved by the Chief Pilot. The following are approved to be purchased with the credit cards:

A. Fuel B. Oil C. Tie down fees

Hangar space De-ice service

D. E. F. A.P.U. starts C. H. I. J. K.

Landing fees Publications Catering Hotel accommodations Rental car

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