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APPENDIX J

Information Technology Department 600 E Boulevard Ave. , Dept 112 • Bismarck, ND 58505-0100 • (701) 328-3190

August 16, 2011

TO: Members of the Legislative IT Committee Legislative Council

RE: Large Project Summary Report

Greetings,

Attached to this cover letter is the Large Project Summary Report for the period ending June 30, 2011 .

A historical review of projects completed to date can be viewed graphically below. The legend for this graphic is defined below and aligns North Dakota's mandated thresholds with the criteria of The Standish Group CHAOS Report 2009 (Column 1). Columns 2 & 3 represent those projects that have completed during the 2009-2011 biennium. Columns 4 & 5 represent those projects that have completed since July 2005 which represents the application of budget/schedule variance in accordance with NDCC 54-59-23.

= Within Threshold Yellow= Beyond Threshold But Obtained Strategic Objectives

= Terminated or Did Not Obtain Strategic Objectives

Completed Projects Historical Analysis by Percentage (Project)

100% ..,..--

90% +--

80% +---

70% +---.

60% +---

50% +--

40% +---:

30% +---:

20% +-- -i

10% +---;

44%

(30)

32% (21)

CHAOS 2009

International Study

4% (1)

96% (26)

NO Budget

July 2009-Present

26%

(7)

74%

(20)

NO Schedule

July 2009-Present

1% (1)

96% (64)

NO Budget

July 2005-Present

27%

(18%)

NO Schedule

July 2005-Present

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Information Technology Department ( 600 E Boulevard Ave , Dept 112 • Bismarck, ND 58505-0100 • (701) 328-3190

Large Project Summary Report August 16, 2011 of6

7 projects were reported complete.

Agency Bank of North Dakota

Department of Health

Department of Human Services

Judicial Branch

Job Service North Dakota

Office of Management and Budget

Project Budget Student Loan Lender System Under

Budget Program Reporting System Under

Budget Minimum Data Set 3. 0 Under

Budget Unified Court Information System Under

Budget JobsND.com Rewrite Under

Budget Unemployment Insurance Internet

Under Claims Entry Reemployment

Budget Enhancements North Dakota Public Reporting Under Website Budget

3 projects were reported in the planning stage this quarter .

Agency ..

Project

Schedule Within Variance On Schedule Within Variance On Schedule Under Schedule

Under Schedule

On Schedule

Department of Human Services Vocational Rehabilitation Information System Replacement

Information Technology Department HITC Health Information Exchange

Job Service North Dakota Workforce Data Quality Initiative

3 projects moved into the execution phase this quarter.

- Agency Department of Health

Bank of North Dakota


Project '· J:. ·~· to

Project Reporting System

North Dakota College Access Network

Interactive Voice Response System Rewrite

State of North Dakota www.state.nd.us/itd

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Information Technology Department 600 E Boulevard Ave., Dept 112 • Bismarck, ND 58505-0100 • (701) 328-3190

The following 5 projects have a budget in excess of $5,000,000 and will receive ongoing cover letter reports regardless of project health.

AgetlCY Project .. ~ ~· .. ·, '

Judicial Branch Unified Court Information System

This project has reported an overall status of GREeN. The budget variance is reported as 5.4% UNDER and the schedule variance is reported as 0% when measured against their approved baselines. The project closed this quarter.

Legislative Assembly Legislative Enterprise System North Dakota

This project has reported an overall status of GR'E'EN. The budget variance is reported as 6.5% UNDER and the schedule variance is reported as 4.2% BEHIND when measured against their approved baselines. LEGEND is nearing completion with post session publications being delivered to publishers and binding houses as development staff completes work on remaining work flow bugs.

Public Employees Retirement System Legacy Application System Replacement [LASR] Phase 4

This project has an overall operational status of kSREEN. The budget variance is reported as 6.9% UNDER and the schedule variance is reported as .7% behind when measured against their approved baselines. This project is operating under a re-plan and, if successful , will complete UNDER budget and 28.7% BEHIND schedule when measured against the original baselines. The project implemented most of the functionality on schedule October 4th. The base "member self-service" was delivered by the vendor. NDPERS determined to delay the release of this functionality in order to get some enhanced functionality and perform a more thorough User Acceptance Testing. Since quarter end, due to other business priorities, the project determined to perform only a small partial release in August and further delay the full release until early 2012. This delay will cause an approximate 4 7% Over schedule end variance.

' '· ' ~

Workforce Safety and Insurance !Information Technology Transformation Program

This project has reported an overall status of YELLOW. The budget variance is reported as 2.5% OVER and the schedule variance is reported as 33.8% BEHIND when measured against their approved baselines. This project is operating under a re-plan and, if successful, will complete 39% OVER budget and 150% BEHIND schedule when measured against the original baselines. This project continues to experience internal schedule shifts. Most recently, the vendor indicated it would be combining releases, resulting in a later than expected release of some scope. This caused the project team to raise a risk that the claims portion of the product may not achieve its January 2011 delivery as planned. The vendor indicated the overall end date of the project should not be impacted.

State of North Dakota www.state.nd .us/itd

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Information Technology Department 600 E Boulevard Ave., Dept 112 • Bismarck, NO 58505-0100 • (701) 328-3190

Department of Human Services Medicaid Systems Project ~~--~------~------~----~~----~ -=~~--~~--~~--~----------~ This project reported an overall operational status of The June budget variance is reported as 4.8% OVER and the schedule variance is reported as 10.0% BEHIND when measured against their approved baselines. This project is operating under a re-plan and , if successful, will complete 103% BEHIND schedule when measured against the original baseline. End Budget Variance is not available at this time due to contract negotiations.

The project teams continued to work on the project tasks as they were able. During the first quarter, ACS notified DHS that they needed to delay implementation four months. During this quarter, discussions were held to determine the impact of ACS's proposed schedule delay. Initially the delay was estimated to be four months, however, at this time the project expects to exceed that four month delay, but the new time-frame is unknown.

On May 16th ACS reassigned ND resources (functional leads and SMEs) to work on Enterprise testing and defect resolution. One week later they moved all but 24 ND designers/developers (approximately 200) to work on Enterprise. Most of the work on ND design/development and MMIS testing is stopped due to resource shortages. On July 8th, 2011, ACS was to provide DHS with a date that Enterprise will be "complete" and when the resources will be returned to ND activities. Project re-planning will begin at this time. ACS will be presenting to DHS a revised schedule at the Aug 16th Executive Steering Committee meeting.

A schedule slippage past the first quarter of 2013 will necessitate consideration of ICD-1 0 coding functionality in ND Health Enterprise.

Members of the DHS, lTD, and SLI project team conducted a risk analysis of the current Point of Sale (POS) system (Paul and Mary solution) to determine if it was a viable solution with a reasonable amount of risk. It was determined to have a reasonable amount of risk. However, the risk will shift from ACS to DHS.

State of North Dakota www.state.nd .us/itd

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Information Technology Department 600 E Boulevard Ave. , Dept 112 • Bismarck, NO 58505-0100 • (701) 328-3190

Of the remaining 19 active projects, 14 were reported as , 5 were rated YELLOW, and 0 were rated The following 5 active projects are being monitored closely due to budget/schedule variance concerns.

Agency I>"?·· 0: ., n Project

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Department of Health Electronic Disease Surveillance and Management System

This project has an overall operational status of YELLOW. The budget variance is reported as 0% and the schedule variance is reported as 176.9% BEHIND when measured against their approved baselines. This project is operating under a re-plan and will complete on budget and 352 .8% BEHIND schedule when measured against the original baselines. The system has been operational since January 1, 2010. The last two deliverables are automated reports sent to the Centers for Disease Control and Prevention(CDC). These deliverables have been completed and signed off on April 14th, 2011. A final quality check needs to be completed before final sign-off. There will be a product upgrade during Q3 that should resolve most of these open items.

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Adjutant General Statewide Seamless Base Map

This project has reported an overall status of YELLOW. The budget variance is reported as 15.8% UNDER and the schedule variance is reported as 55.8% BEHIND when measured against their approved baselines. Various pressures continue to impact resource availability for the project, which have caused additional schedule slippage. Analysis of the schedule for image processing and centerline drawing indicate the initial estimates may be as much as 50% off. However, additional flights were conducted , temporary staffing levels have increased, and a delayed RFP has been issued.

ND Department of Health ND Immunization Information System Enhanced lnteroperability

This project has an overall operational status of YELLOW. The budget variance is reported as 16.6% UNDER and the schedule variance is reported as 39.2% BEHIND when measured against their approved baselines. The pilot phase did not complete during the second quarter as was planned. Issues such as flood impact on resources and incompatibility of software versions contributed to the delay. Work continues to progress on the pilot work, however, and the project team expects it will be delivered during the third quarter. At the same time, health care provider contracts continue to be finalized.

State of North Dakota www.state.nd.us/itd

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Agency

Information Technology Department 600 E Boulevard Ave. , Dept 112 • Bismarck, ND 58505-0100 • (701) 328-3190

Project

Department of Public Instruction North Dakota State Longitudinal Education Data System

This project has an overall operational status of YELLOW. The budget variance is reported as 20.7% OVER and the schedule variance is reported as 13.5% BEHIND when measured against their approved baselines. The project has been marked yellow because the work is behind schedule and over budget at this time; however, the project should still accomplish the desired scope of work and meet its business objectives within the budget and schedule baselined . The Initial Group 1 report deliverable and the environment activity are currently contributing the most to the schedule and cost variance. Completing these deliverables during the month of July should bring the project cost back under 20% variance.

Secretary Of State Data Processing System

This project has an overall operational status of YELLOW. A revised cost and schedule baseline will be established at the end of this planning phase. At the end of Quarter 2, 2011, the budget variance is reported as 4.4% UNDER and the schedule variance is reported as 57.8% BEHIND when measured against their approved baselines. The project is 199% BEHIND schedule when measured against the original baselines. The project has been taken over by ITO, it has re-entered the planning phase, and is undergoing a full analysis and re-plan as was required by the 2011 Legislative Assembly when it approved the appropriation of funds for the project.

,.

Please refer to the Large Project Quarterly Report for more information about each project. Feel free to contact me with any questions.

Sincerely,

Lisa Pe[dner Dr. Lisa Feldner Chief Information Officer

State of North Dakota www.state. nd. us/itd

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2011LPO Summary Report for the quarter of2nd

Secretary Of State

Description:

Data Processing SystemProject Name:

This project will acquire and implement software systems to replace the mainframe Central Indexing System and the AS400, which are used to administer Secretary of State's business services, licensing, and administration processes.

1080 -

Overall Project Status: Yellow

LPO Summary:The project has re-entered the planning phase with ITD taking the lead on the technical development, utilizing code that was partially developed during the previous incarnation of the project in which the technical lead was a vendor, CCIS. The new project team is in the process of performing a gap analysis and requirements definition in order to produce an after-analysis estimate and new baseline project plan. Also during the second quarter a revised business case was finalized and a revised project charter was drafted.

Budget Variance:

Base Start Revised End Total Months Base Budget Revised Budget Actual EAC

$ 664,061 $ 4,164,06119

Base End

11/11/2008 09/28/2009 $ 697,961

Schedule Variance: 57.8 4.4Behind% Under%

06/28/2010 $ 798,011

Office of Management and Budget

Description:

North Dakota Public Reporting WebsiteProject Name:

This project was requested by the North Dakota State Legislature during the previous session to develop and make publicly available an aggregate and searchable budget database website. The project will encompass PeopleSoft Financial and Human Capital Management data from North Dakota University System and ND State Government. 54-44.1-18. Searchable database of expenditures. (Source: S.L. 2009, ch. 46, 35.)

1100 -

Overall Project Status: Green

LPO Summary:The project shows an overall status of GREEN. The project was implemented on March 31, 2011, with the project work the following two months comprised of maintenance. The project closed on June 30, 2011 with all objectives met.

Budget Variance:


$ 230,444 $ 230,4445

Base End

01/21/2011 06/30/2011 $ 315,911

Schedule Variance: 0.0 27.0Ahead% Under%

N/A N/A

Page 1 of 11Version 1


Information Technology Department

Description:

North Dakota Statewide Longitudinal Data System (formerly EdSmart)Project Name:

The State of North Dakota (ND) is working towards the goals of improving student achievement in K-12 schools and ensuring that K-12 students transition successfully from K-12 to postsecondary education and the workforce. Currently, each agency collects some type of performance data, however data collected within each agency does not always provide a full picture of longitudinal outcomes (how participants fared over a length of time). While ND has experience linking educational and workforce data with the current Follow-up Information on North Dakota Education and Training (FINDET) System, ND needs to develop an architecture to provide the longitudinal data required to perform the research for program evaluation over time. ND has made progress toward planning a Statewide Longitudinal Data System (SLDS) and is prepared to initiate the building of this system.

1120 -


LPO Summary:The SLDS proof of concept is on schedule, and the project team has determined that iMart will work as the ETL and staging tool. The project is so under budget because the vendor has not needed all the time estimated to perform the design and preliminary data loading work, and ITD has not yet required the additional business intelligence analyst that was included in the planned budget. The team is nearing completion on three of the deliverables originally due at the end of June, which accounts for the slight variance in schedule.

Budget Variance:


$ 61,417 $ 1,753,14622

Base End

02/01/2011 12/21/2012 $ 4,691,649


N/A $ 1,929,000

Attorney General

Description:

Crime Lab Information Management SystemProject Name:

The North Dakota Office of Attorney General's Crime Lab Division sought to find a Crime Lab Information Management System (LIMS) that will provide the Crime Lab the functionality to manage information tracking evidence, related to cases, training records, statistical information, tracking of techniques in the analysis, identifications, and comparisons of physical evidence involved in the investigation and prosecution of criminal offenses statewide. This system will be designed so that it is easily used and supported through the criminal justice network. The vendor, Forensic Advantage, was selected and a contract will be executed. Their system solution will be implemented to replace the existing management systems and add additional functionality.

1250 -


LPO Summary:The core LIMS and Weblog modules have been implemented. Next quarter the project anticipates implementing the BrAD module. The project is progressing well and is under budget.

Budget Variance:


$ 334,930 $ 700,00018

Base End

04/12/2010 10/14/2011 $ 700,000


N/A N/A



Legislative Assembly

Description:

Legislative Enterprise System North DakotaProject Name:

North Dakota's Legislative Council (NDLC) seeks to acquire and successfully implement a solution to replace the legislature's core business processes (bill drafting, bill amendments, resolutions, session management, daily calendars and journals, bill status reports, session laws, and other legislative publications).

1500 -


LPO Summary:LEGEND is nearing completion with post session publications being delivered to publishers and binding houses. Project staff continues to work any trac tickets that identified work flow issues or "bugs". (All trac tickets had work-arounds to accomplish tasks previously). The project team expects the project to close out during the third quarter.

Budget Variance:


$ 4,933,677 $ 5,502,06723

Base End

06/29/2009 05/31/2011 $ 5,637,066


N/A $ 5,752,497

Judicial Branch

Description:

Unified Court Information SystemProject Name:

Unified Court Information System (UCIS) is a system originally developed in Minnesota in the 1980's and was brought to Burleigh County in North Dakota in the early 1990's. From Burleigh County, the system has gradually evolved to become the single case management system used in all 53 of North Dakota's counties. With continual modifications, enhancements and maintenance provided to the system by the State Court Administrator's office, the UCIS of today is much different from the version brought to North Dakota some 18 years ago. This project will include the implementation of the Odyssey Case Management environment from Tyler Technologies to replace all case management functionality in the current UCIS system.

1800 -


LPO Summary:The project closed this quarter.

Budget Variance:


$ 7,853,725 $ 7,853,72529

Base End

02/13/2009 07/01/2011 $ 8,310,000

Schedule Variance: 0.0 5.4% Under%

N/A N/A

Public Employees Retirement System

Description:

Legacy Application System Replacement [LASR] Phase 4Project Name:

NDPERS intends to implement a new integrated benefits administration solution that will fill the business needs of the departments and staff of NDPERS, as well as the needs of the customers of NDPERS.

1920 -


LPO Summary:The project implemented most of the functionality on schedule October 4th. The base "member self-service" was delivered by the vendor. NDPERS determined to delay the release of this functionality in order to get some enhanced functionality and perform a more thorough User Acceptance Testing. This project is operating under a re-plan and, if successful, will complete UNDER budget and 28.7% BEHIND schedule when measured against the original baselines.

Budget Variance:


$ 9,299,195 $ 9,826,66544

Base End

12/17/2007 09/30/2010 $ 10,502,214


08/12/2011 N/A



Department of Public Instruction

Description:

NDFoodsProject Name:

The project replaces the existing Child Nutrition and Food Distribution programs (CNFD) within the Department of Public Instruction (DPI) and all CFND program sponsors. The NDFoods project will streamline business processes, provide accurate and timely information, improve communications, speed claims for reimbursement, allow for data collection and analysis, and reduce paperwork.

2010 -


LPO Summary:The project continues to progress through development iterations. The expected completion date for devleopment is 10/23/2011. A significant testing process will follow.

Budget Variance:


$ 562,907 $ 1,173,03531

Base End

04/20/2010 09/28/2012 $ 1,173,035


11/28/2012 N/A

Department of Public Instruction

Description:

North Dakota State Longitudinal Education Data SystemProject Name:

The project will implement a data warehouse and analysis tools to evaluate and deliver data. This data will be comprised of kindergarten through secondary education (P-12) data to meet the needs of federal and state reporting, the No Child Left Behind Act (NCLB), policymakers, school districts, educators, and the public. The purpose of the project is to provide the data and analysis tools which can be used to measure the effectiveness of policies, curriculums, and programs intended to improve student outcomes. The data will be usable by other State entities for their individual initiatives. Due to the complexity of the scope of work, it was determined to divide this work into two separate projects: a planning project (ndSLEDS Phase 1) and an execution project (ndSLEDS Phases 2-5).

2010 -


LPO Summary:The project has been marked yellow because the work is behind schedule and over budget at this time; however, the project should still accomplish the desired scope of work and meet its business objectives within the budget and schedule baselined. The Initial Group 1 report deliverable and the environment activity are currently contributing the most to the schedule and cost variance. Completing these deliverables during the month of July should bring the project cost back under 20% variance.

Budget Variance:


$ 689,263 $ 5,084,21130

Base End

12/01/2010 06/28/2013 $ 4,915,680

Schedule Variance: 13.5 20.7Behind% Over%

06/28/2013 $ 4,915,680




Description:

ND Immunization Information System Enhanced InteroperabilityProject Name:

The North Dakota Immunization Information System (NDIIS) is a confidential, population-based, computerized information system that collects vaccination data about all North Dakotans. The NDIIS is an important tool to increase and sustain high vaccination coverage by consolidating vaccination records of children from multiple health care providers, providing immunization coverage rate reports for providers, and providing official immunization forms.

This project is the development of real-time, bi-directional electronic interfaces between the NDIIS and various Electronic Health Record (EHR) systems throughout the state; these interfaces will increase interoperability between the systems while reducing duplication of data entry practices.

3010 -


LPO Summary:The pilot phase did not complete during the second quarter as was planned. Issues such as flood impact on resources and incompatibility of software versions contributed to the delay. Work continues to progress on the pilot work, however, and the project team expects it will be delivered during the third quarter. At the same time, health care provider contracts continue to be finalized.

Budget Variance:


$ 111,969 $ 620,02120

Base End

11/01/2010 07/13/2012 $ 569,634


07/13/2012 $ 568,782


Description:

Electronic Disease Surveillance and Management SystemProject Name:

The project will consist of implementing a COTS electronic disease surveillance and outbreak management system that meets both the NDDoH's ongoing and evolving business needs and works within federal standards. The COTS solution will replace the existing software.

3010 -


LPO Summary:The system has been operational since January 1, 2010. The last two deliverables are automated reports sent to the Centers for Disease Control and Prevention(CDC). These deliverables have been completed and signed off on April 14th, 2011. A final quality check needs to be completed before final sign-off. There will be a product upgrade during Q3 that should resolve most of these open items. The project is at 176.9% Over schedule and on-budget. This project is operating under a re-plan and will complete on budget and 352.8% BEHIND schedule when measured against the original baselines.

Budget Variance:


$ 533,177 $ 555,00013

Base End

07/01/2008 03/31/2009 $ 555,000

Schedule Variance: 176.9 0.0Behind% %

08/31/2009 N/A




Description:

Program Reporting SystemProject Name:

In 2006, ND DoH commissioned a grants management application and program reporting system (PRS) for use by EPR and the Tobacco Prevention Unit. Presently, multiple departments in DoH are utilizing the PRS with more planning to be added in the near future. This project will "industrialize" the existing application for heavier use in the department, include security and records retention features, and ensure stability and reliability, thereby establishing the PRS as an enterprise solution.

3010 -


LPO Summary:This project began execution and closed within the 2nd quarter. The product of the project was successfully implemented on schedule and under budget.

Budget Variance:


$ 293,368 $ 293,3683

Base End

03/04/2011 06/30/2011 $ 289,100


N/A $ 297,100


Description:

5010Project Name:

The Centers for Medicare and Medicaid Services (CMS) is underway with implementation activities to convert from Health Insurance Portability and Accountability Act (HIPAA) Accredited Standards Committee (ASC) X12 version 4010A1 to ASC X12 version 5010 and National Council for Prescription Drug Programs (NCPDP) version 5.1 to NCPDP version D.0. The Department of Human Services Medicaid Management Information System (MMIS) is currently unable to successfully create and submit a 4010A1 HIPAA Health Care Claim Payment / Advice, an 835 transaction. Broken into 3 sub-projects, the North Dakota Department of Human Services, Medical Services Division's Medicaid Management Information System (MMIS) and the Point of Sale System are to be enhanced to meet CMS's Level I compliancy.

3250 -


LPO Summary:Internal development is nearly complete while teams continue to work through transaction validations. The testing plan is under review as testing is expected to occur in the third quarter.

Budget Variance:


$ 561,698 $ 1,232,4629

Base End

11/24/2010 08/18/2011 $ 1,052,840


08/26/2011 $ 1,232,462




Description:

Minimum Data Set 3.0Project Name:

The Minimum Data Set (MDS) was implemented by the Health Care Financing Administration (HCFA) in 1996, and is used to gather information on Nursing Home Facility residents. The MDS forms currently contain some 1200 data fields which are completed by qualified personnel at nursing home facilities, and are used to determine the level of care a resident requires. Specific data elements from the form are used in an algorithm to determine which of 1-34 classifications a resident falls in. This ensures that the long term care facilities are paid based on the needs of the recipients. CMS has announced that a new MDS 3.0 assessment will be implemented on October 1, 2010. This project will allow DHS to submit the data required for MDS 3.0

3250 -


LPO Summary:The product was implemented in the closing days of the first quarter. During the second quarter the project closeout processes were completed.

Budget Variance:


$ 649,34815

Base End

01/22/2010 10/01/2010 $ 761,250


04/14/2011 $ 857,452


Description:

Medicaid Systems ProjectProject Name:

This project is to replace the current Medicaid MMIS, POS & DSS/DW systems.

3250 -

Overall Project Status: Red

LPO Summary:The project teams continued to work on the project tasks as they were able. During the first quarter, ACS notified DHS that they needed to delay implementation four months. During this quarter, discussions were held to determine the impact of ACS's proposed schedule delay. Initially the delay was estimated to be four months, however, at this time the project expects to exceed that four month delay, but the new time-frame is unknown.

On May 16th ACS reassigned ND resources (functional leads and SMEs) to work on Enterprise testing and defect resolution. One week later they moved all but 24 ND designers/developers (approximately 200) to work on Enterprise. Most of the work on ND design/development and MMIS testing is stopped due to resource shortages. On July 8th, 2011, ACS was to provide DHS with a date that Enterprise will be "complete" and when the resources will be returned to ND activities. Project re-planning will begin at this time.

A schedule slippage past the first quarter of 2013 will necessitate consideration of ICD-10 coding functionality in ND Health Enterprise.

Members of the DHS, ITD, and SLI project team conducted a risk analysis of the current Point of Sale (POS) system (Paul and Mary solution) to determine if it was a viable solution with a reasonable amount of risk. It was determined to have a reasonable amount of risk. However, the risk will shift from ACS to DHS.

This project is operating under a re-plan and, if successful, will complete 103% BEHIND schedule when measured against the original baseline. End Budget Variance is not available at this time due to contract negotiations.

Budget Variance:


$ 40,764,867 $ 62,529,37183

Base End

07/01/2005 07/31/2009 $ 62,529,371


06/01/2012 $ 62,529,371




Description:

Interactive Voice Response System RewriteProject Name:

The scope of the project is to rewrite the JSND Interactive Voice Response (IVR) application. The infrastructure of the current IVR system is being phased out by the hosting agency, the Information Technology Department. The Interactive Voice Response system currently in use is obsolete and unstable with frequent service interruptions directly affecting UI claimant's ability to interact with the agency to file claims, certify weeks for payment, and conduct other inquiries via telephone.

3800 -


LPO Summary:The project exited planning and entered the execution phase this quarter. The design phase is behind schedule and it is anticipated that, as a result, the project will complete later than originally planned but within federal grant required timelines. A Disaster Unemployment Assistance order was issued during the design phase. This had some impact on completing the design phase as planned.

Budget Variance:


$ 205,794 $ 1,369,5418

Base End

04/18/2011 12/15/2011 $ 1,369,541


N/A N/A


Description:

Arizona, Wyoming, Idaho, North Dakota (AWIN) ConsortiumProject Name:

Confirm the feasibility of and create a high-level design (including identification of options for building the system, risks and risk mitigation strategies, proposed architecture, estimated costs, estimated timelines, estimated resources, roles and responsibilities, and build and implementation strategies) and plan for building integrated Unemployment Insurance (UI) Benefits and Tax systems which can be implemented or hosted for other states by any of the AWIN (Arizona, Wyoming, Idaho, North Dakota) consortium states.

3800 -


LPO Summary:In April, the project added the scope of Technical Architecture to the project. This will add three months to the project schedule. The new end date will be March 31,2012.

Budget Variance:


$ 242,813 $ 356,80121

Base End

06/14/2010 12/31/2011 $ 408,508


03/31/2012 $ 408,458


Description:

JobsND.com RewriteProject Name:

This project is a rewrite of Job Service North Dakota's JobsND.com website.

3800 -


LPO Summary:This project was implemented this quarter with a final project status of GREEN. The closeout report has been received and all but one of the objectives were met - with the outstanding objective only partially met pending a final measurement via survey. While the results of the survey are expected to be favorable, the sponsor elected to close the project prior to this final measurement.

Budget Variance:


$ 255,057 $ 255,0577

Base End

11/09/2010 06/30/2011 $ 290,000


N/A N/A




Description:

Unemployment Insurance Internet Claims Entry Reemployment EnhancementsProject Name:

To expand and enhance the functionality provided by the JSND claimant internet application (UIICE) to incorporate the delivery of individualized intensive reemployment services, provide automated notification of suitable job openings, expand self-service capabilities, and provide automated task reminders and event notifications, in order to better meet the needs of the unemployed served by JSND.

3800 -


LPO Summary:This project completed successfully; ahead of schedule and under budget.

Budget Variance:


$ 357,576 $ 357,57611

Base End

07/09/2010 06/29/2011 $ 615,025


N/A N/A


Description:

North Dakota College Access NetworkProject Name:

The North Dakota College Access grant was established in 2008 to increase the number of low-income students to enroll and succeed in postsecondary education as well as provide a variety of resources that make college planning easier for all North Dakota (ND) citizens. This project is to reach, connect and engage Native American youth and their caregivers with relative and engaging information/resources on attending and paying for college by the start of the 2011 fall school term by using GoodHealthTV®, NDCAN website, and print. Information will also be provided via touch screens which will be supplied to each high school located on a ND American Indian reservation.

4710 -


LPO Summary:The project entered execution this quarter and has completed analysis for student and caregiver content.

Budget Variance:


$ 14,875 $ 321,5005

Base End

06/21/2011 11/23/2011 $ 321,500


N/A N/A


Description:

Student Loan Lender SystemProject Name:

In 1993, BND converted to the current student loan management system, Advanced Loan System (ALS), developed by Fidelity. ALS no longer meets the long-term requirements of BND, and the mainframe supporting ALS is scheduled to be decommissioned, by the state, in 2013. Using the information that was obtained from the initial research and analysis, BND's Executive Committee approved the formation of a team to select a viable student loan lender system solution. The vendor 5280 Solutions (5280) was selected and their system solution will be implemented to replace the existing student loan servicing system.

4710 -


LPO Summary:The project completed development and was closed out this quarter, finishing under budget, and a little behind schedule.

Budget Variance:


$ 1,885,11318

Base End

11/16/2009 04/11/2011 $ 2,302,858


05/20/2011 $ 2,202,342



Workforce Safety and Insurance

Description:

Information Technology Transformation ProgramProject Name:

WSI's existing workers' compensation system is used for processing and administering approximately 20,000 policies and $85 million in annual claims. Due to the age and decreasing efficiency of the system, WSI is seeking to purchase and configure a COTS system.

4850 -


LPO Summary:This project continues to experience internal schedule shifts. Most recently, the vendor indicated it would be combining releases, resulting in a later than expected release of some scope. This caused the project team to raise a risk that the claims portion of the product may not achieve its January 2011 delivery as planned. The vendor indicated the overall end date of the project should not be impacted. This project is operating under a re-plan and, if successful, will complete 39% OVER budget and 150% BEHIND schedule when measured against the original baselines.

Budget Variance:


$ 14,073,259 $ 17,813,28960

Base End

12/01/2007 11/30/2009 $ 12,813,171


12/03/2012 $ 17,813,289

Adjutant General

Description:

Statewide Seamless Base MapProject Name:

To obtain a statewide, seamless, spatially accurate, and complete base map dataset of the State of North Dakota that is to be accessible by all state agencies, local and tribal governments, the commercial sector, and the general public.

The State, local and tribal governments, and the private and public sectors would benefit from a seamless base map data set that is spatially accurate and contains the necessary attributes to be used by multiple applications and users that have a need to leverage mapping services.

5400 -


LPO Summary:Various pressures continue to impact resource availability for the project, which have caused additional schedule slippage. Analysis of the schedule for image processing and centerline drawing indicate the initial estimates may be as much as 50% off. However, additional flights were conducted, temporary staffing levels have increased, and a delayed RFP has been issued.

Budget Variance:


$ 530,635 $ 2,700,00026

Base End

07/01/2010 09/28/2012 $ 1,959,809


N/A N/A



Seed Department

Description:

State Seed Application Software 2009 UpgradeProject Name:

The programming language and development tools of the existing Seed Department business application have become obsolete. Although the toolset has met the business needs, the age of the system has caused the department to believe that future upgrades and maintenance will be difficult and costly, putting most of the operational aspects of the business at risk. It is the intent of the State Seed Department to upgrade the current application software from obsolete development tools to current tools meeting state technology standards, specifically Microsoft.net tools and protocols interfacing with Microsoft SQL Server databases.

6160 -


LPO Summary:Phase III of this project was delivered and accepted on June 30, 2011. Training and testing work is being done within Phase IV. It is scheduled for completion on December 31, 2011.

Budget Variance:


$ 238,430 $ 365,05036

Base End

12/01/2009 12/31/2012 $ 350,000

Schedule Variance: 4.1 2.2Ahead% Over%

N/A $ 358,000


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