hyperoffice vs. microsoft sharepoint
TRANSCRIPT
Presents
HyperOffice vs. Microsoft SharePoint
A Comparative Analysis
“(HyperOffice is) a SharePoint Antidote”
© HyperOffice, 2013
Bill Robinson
HyperOffice vs. Microsoft SharePoint
HyperOffice Gives You More Bang For
The Buck
- Hard Costs
- Soft Costs
HyperOffice Is A One-Stop Shop Solution
HyperOffice Is User-Friendly
HyperOffice is Social
HyperOffice Extends the Power of Outlook
HyperOffice Is Mobile Friendly
HyperOffice Is Flexible and Scalable
HyperOffice Upgrades Are Easy and Pain-
Free
HyperOffice vs. Microsoft SharePoint
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Overall, I was deeply impressed by HyperOffice's depth of features, tight integration of all its
elements, sleek appearance, and crack support team.
Edward Mendelson
HyperOffice vs. Microsoft SharePoint
There was a time when email was the only communication and
collaboration technology companies needed. Not anymore. Modern
teams, which are globally dispersed and always-on-the-move, need new
tools for their new needs. Email remains, but is no longer sufficient. Today,
collaboration tools – document management, project management,
intranet and extranet portals, enterprise social networks – are the new
email, and growing businesses want it all.
Unfortunately, on-premise collaboration solutions like Microsoft
SharePoint have been crafted with big business (and big budgets) in mind,
requiring pricey hardware, technical savvy, and with superfluous features
inappropriate for a small to medium sized business environment. SMBs
are increasingly moving away from on premise software to the cloud,
which allows them low cost access to robust software technology without
in house IT investment. Plus, SharePoint lacks email capability, expecting
customers to purchase their communications and collaborations tools
piecemeal, at precious lost time and expense.
Enter HyperOffice. HyperOffice is one of the most seasoned companies in
the cloud since 1998. We assimilate more than 15 years of experience in
our fully integrated online communication and collaboration solution
designed specially for SMBs – first-class technology on a coach class
budget.
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
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EXIT LEGACY SOFTWARE, ENTER THE CLOUD!
AMI Partners expect cloud
related spending by SMBs to
grow up to $95 billion by 2014,
mainly driven by “comparable
performance at low cost basis,
and the “ability to scale with
shifting business needs”.
Document management and
collaboration solutions are
amongst the top 3 areas of
growth.
“I’ve tested the service both as
my complete work environment
and as an occasional user…I’ve
seen high dollar corporate portal
projects that didn’t have all the
bells and whistles HyperOffice
provides for as little as $40 per
month for five users.”
James Gaskin,
“HyperOffice is a fully hosted
alternative to building your own
Microsoft Exchange and
SharePoint servers.”
Edward Mendelson
PC Mag
HyperOffice vs. Microsoft SharePoint
"I needed something that
would allow us to share
information reliably. With
HyperOffice we get document
management, contacts,
calendar - I get everything I
want, and quickly!"
Vijay Raghavan,
President and Chairman,
TowerStrides, Inc.
"Invariably, this (the costs and complexity of SharePoint) means
highly trained implementors, administrators, and technical support
staff are required to deploy and run it, which all add to the total
cost of ownership."
Dion Hinchcliffe
ZDNet
HyperOffice produced an additional unexpected benefit for TowerStrides in
that it facilitates employee training. The HyperOffice-hosted Intranet
provides a centralized place for TowerStrides to post its internal training
materials, so new employees have access to training materials instantly, saving TowerStrides time and money on internal training costs.
HyperOffice Gives More Bang For The
Buck
HyperOffice’s cutting-edge solution includes a robust feature set,
unsurpassed security, an intuitive interface, and outstanding support,
all for a fraction of the cost of Microsoft SharePoint.
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
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HyperOffice vs. Microsoft Sharepoint
Here’s What Microsoft SharePoint Doesn’t
Want You To Know…
Indicative SharePoint Prices
SharePoint Server 2013 License
$6650
Client Access License
$109/user
MS SQL Server Standard License
$898
IT Staff
$56,040/yr
Hardware
$4000 Windows Server
License
$726
Virus Protection and Backups
Visible
costs
Hidden
costs
SharePoint (Please look at appendix for sources)
HyperOffice
$7-15 /user/month
“SharePoint is a pure
Microsoft server stack that
closes off any opportunities to
substitute third-party
databases, Web servers, and
other products for Microsoft
components.”
Forrester
HyperOffice
Hardware –
Physical Servers
Backup
Redundancy, uptime, data integrity
Load-balancing, security, monitoring
and connectivity
Software –
Sharepoint Server License
Client Access License for every user
SQL Server License
Windows Server License
Virus protection
SharePoint
Hard Costs
No initial hardware or
software investment to get
your system up and
running.
Simple monthly
subscription cost
All you need is a
broadband connection.
Requires extensive initial investment.
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For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
Microsoft's 2010 software
suites (SharePoint, Exchange,
Office) present "the most
complicated lock-in decision
in years”. “Microsoft wants
more of your money," "This is
going to be a pretty
complicated decision, one that
may lead to lock-in. ... If you
go forward with all of the
2010 products you will be a
Microsoft shop for the
foreseeable future because the
offering is so monolithic”
Guy Creese
Burton Group
HyperOffice vs. Microsoft SharePoint
$48/user/month
Total cost of ownership of
SharePoint is $48.47per user
per month. It seems that
organizations feel that
SharePoint apps are too costly
or too complicated to buy or
build.
Oct 2010 Survey
“We were using Microsoft
Exchange and SharePoint for
our communication and
collaboration needs within
our company of 150 and
found that we needed a full-
time IT person to manage it.
Along with the upfront
investment costs for
equipment, software, IT
personnel and ongoing
maintenance, it was
becoming too expensive for
us. As a professional system
integration firm focused on
the government market, we
have a workforce that is
mobile and often at client
sites—HyperOffice gave us
what we needed at a fraction
of the cost and the
aggravation.”
Romero Van Bochove
President, CEO,
Orizon
In Microsoft’s
own words…
Whether on-premises or
hosted, virtualized or
physically, deploying
SharePoint Server requires
the IT pro to be heavily
involved.
Microsoft Technet Library
Soft Costs
No software licensing costs. All software is delivered through your
broadband connection.
No unanticipated IT costs
Online training
Free phone and email support.
Automatic Upgrades
An experienced pro services team which acts as your IT staff for
advanced customizations
HyperOffice
SharePoint
Requires ANNUAL licensing purchase for EVERY:
End-user
Server
Requires ANNUAL maintenance contract purchase.
Requires IT staff to:
Install the software
Configure the network
Provide on-going maintenance (e.g. security patches)
Manage upgrades
Provide training
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For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
HyperOffice vs. Microsoft SharePoint
HyperOffice Is A One-Stop Shop Solution
HyperOffice recognizes that today’s decision-makers are no longer
satisfied with piecemeal, cookie-cutter solutions that require multiple
hardware and software purchases. We provide our clients with a
comprehensive and customizable platform of communication and
collaboration solutions to grow and adapt to your specific business needs.
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
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Function
HyperOffice Sharepoint
- Business class email - Spam protection - Support for any browser, Outlook, Outlook
Express and Mac mail - Mobile Access
- No Email Functionality
DOCUMENT MANAGEMENT
- Collaboration: Versioning, Commenting, Change notifications, Auditing, File locking
- Virtual drives - Shared folders - Full text search
- Robust Document Management
PROJECT MANAGEMENT - Task scheduling - Task dependencies - Interactive Gantt charts
- Basic task lists - Static Gantt chart
INTRANET/EXTRANET - Create intranet sites - Create Customer, Partner extranets - Drag and drop portal publisher
- Create intranet sites - Create Customer, Partner extranets - WYSIWYG publisher
ENTERPRISE SOCIAL NETWORKING
- Activity stream, profiles, social messaging, “follow”
- Integrated with collaboration sections
- Activity stream, profiles, social messaging, “follow”
- Not Integrated
CONTENT MANAGEMENT - Publish and manage content on your
intranet/extranet - Publish and manage content on your
intranet/extranet
MOBILE SUPPORT
- Push email, contacts, calendars, tasks and wireless sync for iPhone, BlackBerry, WinMo, many Androids and Nokia
- Mobile browser access
- Mobile browser access
OTHERS - Shared contacts and calendars - Voting and Forums - Workflows and web forms
- Shared contacts - Shared calendaring - Workflows and web forms
SUPPORT - Free Upgrades for life - Free phone and email support
- Good luck!
HyperOffice vs. Microsoft SharePoint
The best thing about
HyperOffice is that it
combines all collaboration
tools into one solution,
helping to avoid the web app
patchwork quilt problem
Amber Singleton Riviere
In Microsoft’s
own words…
“The logical result of SharePoint
Server's flexibility and richness
can be a high degree of
complexity around installing and
configuring SharePoint Server
correctly.”
Microsoft Technet Library
HyperOffice Is User-Friendly
HyperOffice offers straightforward and trouble-free features that are
attractive to both employee and employer, demonstrating true mass
appeal.
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
HyperOffice SharePoint
Simple, web based system
administration Complicated system administration
Setup in just a few minutes Setup can be very complicated and
lengthy
Admin wizard walks you through step
by step configuration Complicated system administration
Scale up or down with just a few clicks Requires reconfiguration
Free Upgrades Never Free
Upgrades are automatic and transparent Requires IT staff intervention
EMPLOYEE APPEAL
EMPLOYER APPEAL
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HyperOffice SharePoint
User Friendly Interface Complex and confusing
Simple user setup – wizard walks you
through step by step configuration Complicated setup requiring IT support
and intervention
Content owners can manage and modify
their collaboration tools. Need IT intervention for customization
The choice of using Outlook, any
browser, PC, Mac or any handheld
device without extra configuration No support for Outlook
Single point of access for all
communication and collaboration tools
and information
Limited to collaboration. No
communication features.
Accessible anywhere and anytime Must have access to the SharePoint
Server
Deep support for popular mobile phones Limited mobile support
“HyperOffice has the look and
functionality of much more
expensive solutions. Enabling
small businesses to have access
to this kind of powerful tool
without having to sink major
dollars into IT will be a welcome
offer.”
Helen Chan Senior Analyst,
Yankee Group
“HyperOffice offers its own
value proposition: ease of use
without compromising
functionality.”
Daniel Rasmus
Collaboration Speaker and
Strategist
HyperOffice vs. Microsoft SharePoint
“Inherent sophistication (of
SharePoint) can also mean slow
adoption and low engagement by
users.”
Dion Hinchcliffe
ZDNet
“SharePoint 2010 provides basic
(social) building blocks,
including user profiles and
activity stream updates, but
transforming it into a satisfying
corporate social network requires
either a healthy dose of
configuration and customization,
or the addition of third-party
software such as NewsGator
Social Sites.”
David Carr
"The HyperOffice suite is
designed as a single interface
where users can bring the social
and professional collaborative
layers together.”
Heather L
HyperOffice SharePoint
Activity feed Activity feed
Group and personal profiles Personal profiles
Social conversations Social conversations
Follow and keep track of people, groups,
documents, projects, and calendars. Follow people, groups, documents
Attach collaborative information to
messages – documents, projects,
calendars, contacts etc. -
Have conversations around activities -
HyperOffice Is Social
HyperOffice incorporates the latest social technologies and design
principles. It places employees at their rightful position in collaboration –
front and center.
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
In HyperOffice, social features are not stand alone but deeply
integrated with collaborative processes to engage users
around collaboration.
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“The new social capabilities in
HyperOffice are deeply
integrated with its
communication and
collaboration tools with seamless
connections between the “social”
and “collaboration” layer.”
HyperOffice vs. Microsoft SharePoint
SharePoint’s Social Identity Crisis
Microsoft has acquired Yammer, a social collaboration vendor, but it also has
social collaboration features within SharePoint. So, what does the future hold?
“..do not expect it (SharePoint 2013’s newsfeed) to receive any new features
because Yammer is Microsoft’s preferred social network experience for SP-
cloud and SP-software.”
Harry Cannell
ATTENTION OUTLOOK USERS!!!
You don’t have to give up Outlook in order to use HyperOffice. HyperShare allows
clients to use multiple email clients, including Outlook, while maintaining complete
calendar and group list functionality!
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
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HyperShare Extends the Power of
Outlook
HyperShare for Outlook has been designed specifically for Outlook
users who want the functionality of Microsoft Exchange without
giving up Outlook and without the expense and pain of installing,
maintaining, and supporting Microsoft Exchange.
You will benefit from HyperOffice if you are:
Currently using Outlook and would like to begin sharing
calendars, contacts, documents, and tasks with other
Outlook and non-Outlook users without the expense and
pain of MS Exchange.
Currently using Outlook and MS Exchange but are tired of the
upgrade cycles, security threats, expense and pain of dealing
with MS Exchange. Would like to migrate off of MS Exchange
without giving up Outlook or losing the information already
stored on MS Exchange.
Currently using MS Exchange but would like to share
calendars, contacts, documents and more with partners,
customers and vendors without giving them access to your
Exchange servers. HyperOffice can coexist with MS Exchange
so that you can create collaborative environments to satisfy
your operational requirements while insulating your
Exchange servers.
HyperOffice vs. Microsoft SharePoint
“I found that HyperOffice
offered the most bang for the
buck with web based email,
shared collaborative calenders,
even MS Outlook
synchronization.”
Matt Hartley
Intranet Journal
"HyperOffice offers simple,
mobile collaboration suite”
Heather Clancy
ZDNet
HyperOffice is Mobile Friendly The modern workforce is increasingly mobile and distributed. Given the
wide adoption of powerful internet friendly mobile devices, workers
expect to access important business information right on their mobile
phones. HyperOffice allows mobile workers to access and sync
information with the native applications of their mobile devices. Support
for almost every major mobile phone allows users to “bring their own
mobile device”.
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
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“HyperOffice offers
distributed teams the benefit
of all essential business tools
in a single collaboration suite,
as well as mobile capabilities
for today’s remote
workforce.”
Amber Singleton Riviere
GigaOm
“This new (SharePoint 2010)
mobile experience promised
better connectivity through
devices like phones. However, is
it any better and can any
organization realistically use
what’s provided out of the box?
The answer, for most firms, is
no.”
Shawn Shell CMS Wire
HyperOffice vs. Microsoft SharePoint
HyperOffice SharePoint
Push email and wireless synch. No email functionality.
Push contacts, calendars and tasks and
wireless sync.
Mobile browser access to contacts,
calendars and tasks.
Supports all mobile devices based on
ActiveSync, SyncML, and popular
proprietary protocols – iPhone,
BlackBerry, Windows Mobile and
many Nokia and Android phones.
Deep integration mainly with
Windows Mobile.
Optimized interfaces for mobile
browser access to features – intranet,
forums, tasks etc.
HyperOffice is Customizable, Flexible and
Scalable HyperOffice is easy enough for the smallest company, yet robust, deep
and broad enough for the diverse needs of a 500-1000 employee
organization. It is designed to scale up with your growing needs.
Conversely, SharePoint was designed for enterprise-level business,
making its true value to smaller businesses a force-fit at best.
Create customized collaboration experiences
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
LaserShip, Inc. needed a portal
that clients and consultants could
use on a per-project basis. "This
way, we can let customers see
project schedules,
documentation, and tasks
without giving them access to
our company portal and its e-
mail and what not."
Fred Aryan,
President,
LaserShip, Inc.
“SharePoint works best with
homogeneous environments and
not nearly as well when the
environment isn’t controlled,
especially on the browser-side
and on mobile devices. This
makes opening up SharePoint
environments to work with
partners, customers, and even the
general public…than with other
platforms which were designed
to function in highly diverse
environments.”
Dion Hinchcliffe
ZDNet
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HyperOffice vs. Microsoft SharePoint
HyperOffice SharePoint
Scales up or down to meet your
business size and geographic needs.
Scalable, but hardware and IT staff
requirements go up as you scale
Easily accommodates resource
fluctuations (contractors) with simple
adaptations that can all be performed
online.
Accommodating resource fluctuations
requires costly hardware
reconfiguration, software and
licensing considerations.
Adding branches, divisions, or
resources to your environment is
quick and pain-free.
Adding branches, divisions or people
are cumbersome undertakings
requiring IT expertise.
Extends your collaborative network
to clients, partners and vendors with
diverse technological environments.
Works best in homogenous and
Microsoft centric tech environments
Content owners and managers can
easily customize their environment
per their collaboration needs.
IT always needs to be involved in
customization.
HyperOffice Upgrades Are Easy and
Pain-Free
HyperOffice boasts a rich product roadmap and is constantly rolling out
new applications and upgrades, providing customized, flexible
solutions, with the speed to maintain your competitive edge. As for
SharePoint, recurring upgrade cycles are a predictable headache,
requiring excessive time and expense from SharePoint customers.
HyperOffice
Implements upgrades and new
applications without any
interruption of service or need for
client IT involvement.
Upgrades are executed frequently
and seamlessly, keeping with
HyperOffice’s nimble and cutting-
edge approach.
No need for security patches
“HyperOffice makes it a lot
easier for small-business owners,
employees, clients, business
partners and suppliers to work
together as a team, plan projects,
share and edit documents,
schedule meetings, and stay
connected via email -- without
having to first shut down the
business to earn a degree in
computer science.”
Tom Bunzel,
Informit.com
For a free trial OR a live demo, go to www.hyperoffice.com or call 1.800.434.5136 / 1.240.428.1700.
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MORE HYPEROFFICE
WHITEPAPERS
- Social Collaboration with
HyperOffice
- HyperOffice vs. Microsoft
Exchange
- From Email Bankruptcy to
Business Productivity
- Collaboration or chaos? How
integrated software benefits
you
- Benefits of collaboration
software
HyperOffice vs. Microsoft SharePoint
SharePoint
Demands server down-time, on-site
IT personnel, and often requires
follow-up consulting to fine-tune
adjustments, resulting in lost time
and additional expense.
Upgrades often interfere with other
previously existing software or
hardware installed on-site.
Frequent need for security patches
Have Questions?
Sign up for a Free Trial or
Appendix – Sources of Sharepoint TCO Costing
Elements of SharePoint TCO - http://cio.co.nz/cio.nsf/tech/the-true-cost-of-microsoft-
sharepoint
Sharepoint 2013 Pricing - http://www.softcat.com/news/industry-news/important-changes-to-microsoft-products-announced
Sharepoint 2013 Pricing - http://rcpmag.com/articles/2012/11/26/user-cal-price-hike.aspx
SQL Server 2008 Pricing -
http://www.directionsonmicrosoft.com/briefings/SharePoint_Licensing_Basics_Q&A_Follow_Up.pdf
Suggested hardware -
http://wiki.answers.com/Q/What_is_the_Total_Cost_of_Ownership_of_sharepoint
SharePoint Staff Requirements -
http://download.microsoft.com/documents/uk/enterprise/75_The_Total_Economic_ImpactTM
_Of_Microsoft_SharePoint_Server.pdf
Calculation 4 Full Time Employees (FTE) to support SharePoint for 7000 employees at $65/hr = .3 FTEs for 500 workers.