huron school district request for proposal · request for proposal allowable contract date:...

Huron School District

Request for Proposal

Allowable Contract Date: February 27th, 2017

Bids received after February 27th, 2017 may not be considered

32044 Huron River Dr.

New Boston, MI 48164

Contact person: Sandy Regets

Email: [email protected], [email protected], [email protected]

Important Notes

Please email all quotations to the above email addresses clearly marked "E-rate bid."

All quotes must be submitted with the understanding that implementation may be dependent upon:

o E-rate funding approval by the SLD o Enrollments

o Existing budgetary requirements

The intent is that contingent contracts will be let between January 19, 2017 and

January 31, 2017. Purchase and installation of products and services must be between July 1, 2017 and June 30, 2018.

Hardware must allow for distribution of voice, video, or data signal to other buildings

within the district as necessary. Capacity must allow for all users.

The following specifications are to be used as guidelines in quoting a solution. Although

specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery.

The items requested within this RFP may or may not be USF eligible. All non-eligible

products and services must be itemized. Please use the 2017 USF Eligible Services List located on the USAC website (http://www.usac.org/sl/) for guidance. (Note: It is the

vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.)

All bidders must adhere to the Lowest Corresponding Price (LCP) guidelines (as dictated

by the SLD).

All bidders will understand that if the entity closes, contract termination fees will not be

incurred by the entity.

All bidders will understand that the entity may choose more than one provider for one

type of service.

Multi-year contracts may be considered.

All bidders must have an E-rate SPIN.

All bidders must have the 2017 Service Provider Annual Certification Form 473 on file with USAC by September 1, 2017.

The district reserves the right to accept or reject any or all quotations.

Implementation and completion of the services are contingent upon the district receiving

approved funding from the Universal Services Fund. The services may be revised or terminated if the funds from the USF discount program are not approved or do not meet

mailto:[email protected]

mailto:[email protected]

http://www.usac.org/sl/

the expectations of the entity. If requested, the vendor will complete the SPI (Form 474) application. It is the vendor’s responsibility to understand and comply with all rules and

procedures required by the Schools and Libraries Corporation and the Universal Services Fund.

The Board reserves the right to: o Reject any or all bids without assigning any reason thereto

o Be the sole judge of equivalency o Waive any bid requirement in accepting or rejecting bids.

Bid Evaluation

Although the cost of the product/service is of primary concern, the ability to accommodate

growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project.

To achieve this goal, bids will be evaluated on several factors.

Prices/charges

Prior experience

Understanding of needs

Financial stability

Personnel qualifications

Comply with the spirit of the district's long range technology plan

Compatibility with district hardware/software standards as set forth within district's long range technology plan

Provide lower long-term cost of ownership

Ability to upgrade and adapt to technological advances

Completeness of response and adherence to bid specifications

Summary of project implementation plan

Capability of the bidder to successfully complete the installation within the required

timeframe

Category 1 Services

NOTE: Any additional services not covered by USF eligibility must be itemized and quoted

separately. Cellular Service

o # of Cell Phones = Minimum of 4

o Pooled Minutes = Minimum of 1,000

Category 2 Services

NOTE: Any additional services not covered by USF eligibility must be itemized and quoted separately.

There will be a walk through on February 9th at 10:00AM starting in the administrative office, which is connected to the high school.

Brown Elementary School

Project Location Approximate

Quantity Vendor (or equivalent)

Product (or equivalent)

Part Number (or equivalent)

Battery Backup

IDF1 1 APC APC Smart-UPS 2U

LCD 120V SMC1500-2U

Battery Backup

MDF 1 APC - equivalent must include a network card and environmental

monitoring Smart-UPS X 2000VA SMX2000LVNC

Battery Backup

MDF 1 APC Smart-UPS X 120V

External Tower Battery Pack

SMX120BP

Fiber Runs MDF-IDF1 1 No preference Indoor - Run 50 um OM4 Fiber - must

terminate LC Fiber Run

Wireless

9 Must include cat6 patch cables

- both ends 1ft/7ft Cat6 network cables

addition for WAP CAT6 Net Run - AP

Wireless

9 Cisco (Must be compatible with

Cisco wireless controller) Cisco AP AIR-AP2802I-x-K9

Wireless

9 Labor to mount AP - Separate

Line item Labor - AP

Switches and Optics

MDF 1 Cisco Cisco Catalyst 2960X-48FPD-L - switch - 48

ports

WS-C2960X-48FPD-L

Switches and Optics

MDF 1 Cisco 3M Twinax SFP-H10GB-CU3M

Switches and Optics

IDF1 1 Cisco Cisco Catalyst 2960X-48FPD-L - switch - 48

ports

WS-C2960X-48FPD-L

Switches and Optics

MDF>IDF1 2 Cisco 10G optics SFP-10G-SR

Switches and Optics

MDF/IDF1 2 No preference 2M 50 Micron patch cable OM4 - LC/LC

Fiber Patch Cable

Switches and Optics

MDF, IDF1, IDF2

2 Cisco Stacking Module with

cable C2960X-STACK

Huron High School


Quantity Vendor (or equivalent) Product (or equivalent)


Battery Backup


LCD 120V SMC1500-2U

Battery Backup


LCD 120V SMC1500-2U

Battery Backup


LCD 120V SMC1500-2U

Battery Backup

DMARK 1 APC APC Smart-UPS 2U

LCD 120V SMC1500-2U

Battery Backup

MDF 2 APC - equivalent must

include a network card and environmental monitoring

Smart-UPS X 3000VA Rack/Tower LCD 100-

127V with Network Card SMX3000LVNC

Battery Backup



SMX120BP

Fiber Runs MDF-IDF1, MDF-IDF2, MDF-IDF3

3 No preference Indoor - Run 50 um OM4

Fiber - must terminate LC

Fiber Run

Network Runs

4 for speech office, 10 for counseling

14 No preference Cat6 network cables

addition Cat6 Net Run

Wireless

33 Must include cat6 patch cables - both ends 1ft/7ft

Cat6 network cables addition for WAP

CAT6 Net Run - AP

Wireless

33 Cisco (Must be compatible

with Cisco wireless controller)

Cisco AP AIR-AP2802I-x-K9

Wireless

33 Labor to mount AP - Separate Line item

Labor - AP

Switches and Optics


ports

WS-C2960X-48FPD-L

Switches and Optics

IDF1, IDF2, IDF3

6 Cisco 10G optics SFP-10G-SR

Switches and Optics

IDF1, IDF2, IDF3, 3 in MDF

6 No preference 2M 50 Micron patch cable OM4 - LC/LC

Fiber Patch Cable

Switches and Optics

MDF, IDF1, IDF2


cable C2960X-STACK

Miller Elementary School





Battery Backup


LCD 120V SMC1500-2U

Battery Backup


LCD 120V SMC1500-2U

Battery Backup

MDF 1 APC - equivalent must include

a network card and environmental monitoring

Smart-UPS X 2000VA SMX2000LVNC

Battery Backup



SMX120BP

Fiber Runs MDF-IDF1, MDF-IDF2

2 No preference Indoor - Run 50 um OM4 Fiber - must


Network Runs

No preference Cat6 network cables


Wireless 11 Must include cat6 patch cables



Wireless 11 Cisco (Must be compatible with


Wireless 11 Labor to mount AP - Separate


Switches and Optics


ports

WS-C2960X-48FPD-L

Switches and Optics

MDF 1 Cisco 3M Twinax SFP-H10GB-CU3M

Switches and Optics


ports

WS-C2960X-48FPD-L

Switches and Optics


Switches and Optics


Fiber Patch Cable

Switches and Optics


ports

WS-C2960X-48FPD-L

Switches and Optics


Switches and Optics


Fiber Patch Cable

Switches and Optics

MDF, IDF1, IDF2


cable C2960X-STACK

Renton Junior High School





Battery Backup


LCD 120V SMC1500-2U

Battery Backup


LCD 120V SMC1500-2U

Battery Backup

MDF 1 APC - equivalent must include

a network card and environmental monitoring

Smart-UPS X 2000VA SMX2000LVNC

Battery Backup



SMX120BP

Fiber Runs MDF-IDF1, MDF-IDF2

2 No preference Indoor - Run 50 um OM4 Fiber - must


Network Runs

10 for STEM Lab

10 No preference Cat6 network cables


Wireless

9 Must include cat6 patch cables



Wireless

9 Cisco (Must be compatible with


Wireless

9 Labor to mount AP - Separate


Switches and Optics


ports

WS-C2960X-48FPD-L

Switches and Optics

MDF 1 Cisco 3M twinax SFP-H10GB-CU3M

Switches and Optics


ports

WS-C2960X-48FPD-L

Switches and Optics

MDF-IDF1 2 Cisco 10G optics SFP-10G-SR

Switches and Optics

MDF-IDF1 2 No preference 2M 50 Micron patch cable OM4 - LC/LC

Fiber Patch Cable

Switches and Optics


ports

WS-C2960X-48FPD-L

Switches and Optics

MDF-IDF2 2 Cisco 10G optics SFP-10G-SR

Switches and Optics

MDF-IDF2 2 No preference 2M 50 Micron patch cable OM4 - LC/LC

Fiber Patch Cable

Switches and Optics

MDF, IDF1, IDF2


cable C2960X-STACK

District Wide



Product (or equivalent) Part Number (or

equivalent)

Wireless District 50 Cisco AP licenses AP Licenses

Wireless District 1 Cisco Smartnet for Wireless Controller Smartnet for wireless

controller

Switches and Optics

District 1 Cisco Smartnet for 4500X Smartnet for 4500X

Wireless District 1 Cisco Optional Physical wireless

controller with 205 AP licenses Physical Controller

General Terms and Conditions

Huron School District requests proposals from qualified vendors interested in providing

compliant data network cabling (structured cabling system) in four (4) school buildings.

Brown Elementary School

25485 Middlebelt Rd

New Boston MI 48164

Huron High School

32044 Huron River Drive

New Boston MI 48164

Miller Elementary School

18955 Hannan Rd

New Boston MI 48164

Renton Jr. High School

31578 Huron River Drive

New Boston MI 48164

Data/Cabling Requested

The contractor will provide parts, materials, installation and testing. A cabling map for each

site is included in this RFP.

Provide testing with documentation of cable runs to meet specifications – end‐to‐end

Work will need to take place outside the normal school operating hours when school is in

session.

The vendor must supply all supervision, tools, equipment, hardware, material,

transportation, and construction, and all other related services unless specific provisioning

by the customer has been denoted.

The vendor is responsible for providing all necessary working/building permits required

under this contract, which includes, local, state, or federal permits, as needed.

The vendor will be responsible for repair of all damage to the building due to the negligence

of its workers.

During the contract period the vendor will abide by all fire and safety regulations.

District/School Security Policies must be observed at all times.

Upon completion of any repair, replacement or installation activity, the vendor must

provide evidence of the completion with a successful test on said system with results

provided to owner in owner specified format(s).

The vendor will be responsible for the prompt correction of all defects in the system.

The vendor must leave the premises clean and neat including having all ceiling tiles in

place after each work session.

All work must be coordinated through a designated school contact before the beginning of

the installation work, and must be requested by Technology Department Personnel.

Vendor must assume total responsibility for the actions of any/all subcontractors.

Location Number of IDF Closets

Brown Elementary School 1

Miller Elementary School 2

Huron High School 3

Renton Junior High School 2

Fiber Backbone Scope of Work

The contractor shall be responsible for providing and installing new 50-Micron Multimode

Fiber Optic cabling.

The contractor is to furnish and completely install the specified fiber-optic enclosures, fiber

adapter panels, couplers, cable, and machine-printed labeling required for a complete

installation.

The contractor is to provide and install new 1-RMU fiber enclosures equipped with duplex

LC adapter panels.

Contractor shall provide and install a new Armored Plenum- Rated, 12-Strand, 50-Micron,

OM4 Multimode fiber-optic backbone cabling system between the MDF and IDF wiring

rooms for each of the following locations.

Category 6 (minimum) Scope of Work

Location Number of Approximate Network Drops

Brown Elementary School 9

Miller Elementary School 11

Huron High School 58

Renton Junior High School 19

The contractor shall be responsible for providing and installing new of Category 6

(minimum) (ANSI/TIA/EIA 568 B.2‐1 & ISO/IEC 11801 Ed. 2.0) plenum (NFPA 262) cabling

for data locations with a 10 ft. service loop at the designated Device Cable Termination

(DCT)

Provide new data grade wiring from IDF/MDFs to designated Device Cable Termination

(DCT)

Cable color (blue) and jack colors coordinated with the District

Cables should be in available cable tray, suspended every 4-6 feet in drop ceilings using J

or D style hooks or in enclosed conduit

Labeling patch panels and wall plate jacks with indelible labels/ink indicating closet

location and unique identified port number

Cabling/Installation Specifications

Responsive bidders will provide a complete design and itemized quotation for a Structured

Cabling System consisting of:

Runs of CAT6 4‐pair plenum per DCT (device cable termination). Each run will be

terminated at the DCT end in an RJ45 modular jack and at the Wiring Closet IDF/MDF end

in an RJ45 Modular Patch Panel port. The District will provide rack space. The Bidder will

need to provide Patch Panels where needed. Bidder is responsible for providing evidence

that all materials and installation practices will meet or exceed BICSI specifications for

CAT6 (minimum) materials and installation.

References:

A. Design, manufacture, test, and install telecommunications cabling networks per

manufacturer’s requirements and in accordance with NFPA‐70 (2005 edition of the

National Electrical Code®), IEEE C2 2007 (NESC 2007), state codes, local codes,

requirements of authorities having jurisdiction, and particularly the following

standards:

ANSI/NECA/BICSI‐568‐2006 – Standard for Installing Commercial Building

Telecommunications Cabling ANSI/TIA/EIA Standards

1. ANSI/TIA/EIA‐568‐B.1 – Commercial Building Telecommunications Cabling

Standard, Part 1: General Requirements

2. ANSI/TIA/EIA‐568‐B.2 – Commercial Building Telecommunications Cabling

Standard, Part 2: Balanced Twisted Pair Cabling Components

3. ANSI/TIA/EIA‐569‐B – Commercial Building Standard for Telecommunications

Pathways and Spaces

4. ANSI/TIA/EIA‐606 (A) – The Administration Standard for the

Telecommunications Infrastructure of Commercial Buildings

B. Install cabling in accordance with the most recent edition of BICSI® publications:

1. BICSI – Telecommunications Distribution Methods Manual

2. BICSI – Installation Transport Systems Information Manual

3. BICSI – Network Design Reference Design Manual

4. BICSI – Outside Plant Design Reference Manual

5. BICSI – Wireless Design Reference Manual

6. BICSI – Electronic Safety and Security Design Reference Manual

7. Infocomm/BICSI – AV Design Reference Manual

Bidder is responsible for inspecting all existing structures, cableways, IDF/MDFs,

wiring closets and fiber infrastructure to determine if they are adequate for the

purpose. Cableways must be utilized where available.

If a sleeve does not exist in the existing corridor walls a new (minimum size is

1”) conduit should be installed for penetrations through walls or floors and

shall be sealed with intumescent firestop system in accordance with the UL

testing detail. Grout mixture or firestop system should be used to seal the

perimeter of the new conduit installed in the corridor walls.

Cabling shall not be laid on ceiling grid structure, ceiling tiles or supported on

any structure not specifically designed for supporting cables. If a cable tray is

not present, provide cable supports at intervals of every 4‐6 feet. Cable

supports shall be “J” hooks or other supporting devices with a minimum 1‐

inch cable resting surface. Cable support devices shall be independently

suspended from or attached to building structure or walls. Cable sag between

supports shall not exceed 12 inches. All cables shall be neatly bundled and

secured with appropriately rated fasteners.

Cables should not be installed within 4‐feet of transformers/motors, when running parallel

of power conduits or fluorescent light fixtures maintain a 1ft separation.

Number of available patch panel ports Brown Elementary School:

MDF: 19

IDF 1: 44

Huron High School: MDF: 22

IDF 1: 30

IDF 2: 30

IDF 3: 0

Miller Elementary School: MDF: 9

IDF 1: 30

IDF 2: 0

Renton Junior. High School: MDF: 42

IDF 1: 65

IDF 2: 51

FAMILIAL RELATIONSHIP DISCLOSURE

STATEMENT

(This disclosure statement must be included with your bid as required by Public Act 232 of 2004)

All bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that

exists between the owner or any employee of the bidder and any member of the Board of Education or

Superintendent of Schools of the Huron School District.

The undersigned, the owner or authorized officer of _______________________________________ (the

“bidder”), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby

represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or

any employee of the company and any members of the Boards of Education and Superintendent of Schools as

listed above. If such a relationship exists, please explain:

______________________________________________________________________________

By: ________________________________________________________ (Bidder’s signature)

Name: _______________________________________________________ (type or print)

Date: _________________________________

Subscribed and Sworn to Before Me:

This ______________ day of ____________________, 2013 A.D., in and for the County of

____________________, Michigan. My commission expires: _________________________.

__________________________________ Signature of Notary

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