hurlbut, ex-officio kenyon, donahue, haley, lindgren ... pkt - nov... · hurlbut, ex-officio...

HURLBUT, ex-officio Kenyon, Donahue, Haley, Lindgren, Mitchell, Smith, Vazquez

KANE COUNTY TRANSPORTATION COMMITTEE AGENDA

November 20, 2012

1. Call to Order 2. Approval of Minutes – October 16, 2012 3. Public Comment – Items on the Agenda

4. Finance

A. Kane County Finance Director Report B. Transportation Financial Reports – thru October 31, 2012 C. Resolution: Transfer of Fund Balance and Re-Appropriation for Phase III Engineering

Services Agreement with Hey and Associates, Inc. for the Stearns Road Bridge Corridor Landscaping, Kane County Section No. 09-00214-02-LS

D. Resolution: Approval of Personnel Hiring, Kane County Division of Transportation, Project / Construction Manager

E. Resolution: Approval of Personnel Hiring, Kane County Division of Transportation, Right of Way Coordinator

5. Maintenance

A. Maintenance Report B. Resolution: Approving the 2013 Purchase of Ice Control Salt, Maintenance

Department, Kane County Division of Transportation C. Resolution: Non-OEM Auto Parts and Supplies, Kane County Division of

Transportation and Kane County Sheriff’s Department

6. Planning & Programming A. Planning & Programming Report

7. Traffic & Permitting

A. Traffic & Permitting Report

8. Project Implementation A. Implementation Report B. Design

1. Bliss Road over Blackberry Creek a. Resolution: Approving Amendment No. 1 to a Phase I Engineering Services

Agreement with Wills Burke Kelsey Associates, Ltd. for Bliss Road over Blackberry Creek, Kane County Section No. 08-00058-02-BR

b. Resolution: Approving Amendment No. 1 to a Local Agency Intergovernmental Agreement with the State of Illinois for Phase I Engineering Services for Bliss Road over Blackberry Creek, Kane County Section No. 08-00058-02-BR

2. Stearns Corridor – Stage 3A, IL25 from Dunham Road to New Stearns Road a. Resolution: Approving Amendment No. 1 to a Phase II Engineering Services

Agreement with Alfred Benesch and Company for the Stearns Road Bridge Corridor – Stage 3A, Illinois Route 25 from Dunham Road to New Stearns Road, Kane County Section No. 06-00214-18-RP

b. Resolution: Approving Amendment No. 1 to a Local Agency Intergovernmental Agreement with the State of Illinois for Phase II Engineering Services for Stearns Road Bridge Corridor – Stage 3A, Illinois Route 25 from Dunham Road to New Stearns Road, Kane County Section No. 06-00214-18-RP

3. Jericho Road over Blackberry Creek a. Resolution: Approving Amendment No. 1 to a Phase II Engineering Services

Agreement with Wills Burke Kelsey Associates, Ltd. for Jericho Road over Blackberry Creek, Kane County Section No. 04-00329-00-BR

b. Resolution: Approving Amendment No. 1 to a Local Agency Intergovernmental Agreement with the State of Illinois for Phase II Engineering Services, Jericho Road over Blackberry Creek, Kane County Section No. 04-00329-00-BR

9. Executive Session – Personnel / Closed Session Minutes

A. ersonnel P

R

1. Resolution: Authorizing the Salary of the County Engineer, Section No. 13-CS089-00-AC

2. Resolution: Resolution Appropriating Funds For Payment of the County Engineer’s Salary, Illinois Department of Transportation, Section No. 13-CS089-00-AC

B. elease of Closed Session Minutes

10. Public Comment – Items not on the Agenda 11. Adjourn

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item #

Name:

Presenter/Sponsor:

SUMMARY:

Attachments:

Staff Name: Detailed information available from : Phone:

Assigned Committee:

Committee Remarks:

Staff Remarks / Recommendations:

4A

Kane County Finance Director Report 11/20/2012

Leo Beltran

Attached are the Transportation Budget, Pcard, and Accounts Payable Reports from the Kane County Finance Director for the period ending October 31, 2012.

Transportation Budget, Pcard, and Accounts Payable Reports

Leo Beltran (630) 444-3187

Transportation

For information only.

Current Month

Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

520 Transportation 5,154,682 74,980,042 34,982,928 46.66%300 County Highway 884,609 8,864,084 5,534,826 62.44%301 County Bridge 48,663 535,000 323,612 60.49%302 Motor Fuel Tax 2,177,870 8,880,216 5,936,020 66.85%303 County Highway Matching 10,099 65,625 63,342 96.52%304 Motor Fuel Local Option 785,366 19,556,756 7,986,853 40.84%305 Transportation Sales Tax 1,057,715 15,556,826 9,584,754 61.61%513 Transit Sales Tax Bond Construct 43 3,749,791 6,021 0.16%540 Transportation Capital 96,491 12,038,076 3,631,050 30.16%550 Aurora Area Impact Fees 359 874,000 124,678 14.27%551 Campton Hills Impact Fees 16,354 145,000 109,958 75.83%552 Greater Elgin Impact Fees 5,396 140,000 166,223 118.73%553 Northwest Impact Fees 4,972 1,699,980 145,319 8.55%554 Southwest Impact Fees 3,196 100,000 8,194 8.19%555 TriCities Impact Fees 10,085 160,000 277,948 173.72%556 Upper Fox Impact Fees 2,141 1,200,000 708,383 59.03%557 West Central Impact Fees 9 50,000 4,316 8.63%558 North Impact Fees 50,652 674,688 249,506 36.98%559 Central Impact Fees 357 435,000 52,797 12.14%560 South Impact Fees 305 255,000 69,129 27.11%

Grand Total 5,154,682 74,980,042 34,982,928 46.66%

Transportation Committee Revenue Report - SummaryThrough October 31, 2012 (91.7% YTD)

Current Month

Transactions

Total Amended

Budget


YTD Encumbrances

Total % Used

520 Transportation 2,672,027 74,980,042 38,101,295 33,834,361 95.94%300 County Highway 292,755 8,864,084 4,859,034 2,335,651 81.17%301 County Bridge 59,643 535,000 290,141 84,703 70.06%302 Motor Fuel Tax 193,993 8,880,216 6,708,153 2,134,436 99.58%303 County Highway Matching 65,625 64,862 0 98.84%304 Motor Fuel Local Option 1,419,670 19,556,756 8,674,251 7,266,969 81.51%305 Transportation Sales Tax 134,036 15,556,826 8,472,387 8,237,595 107.41%513 Transit Sales Tax Bond Construct 3,749,791 3,412,028 9,719 91.25%540 Transportation Capital 502,328 12,038,076 3,728,090 9,588,669 110.62%550 Aurora Area Impact Fees 874,000 326,193 324,000 74.39%553 Northwest Impact Fees 67,102 1,699,980 926,363 220,123 67.44%554 Southwest Impact Fees 100,000 0 0 0.00%556 Upper Fox Impact Fees 2,500 1,200,000 614,918 53,690 55.72%557 West Central Impact Fees 50,000 24,874 0 49.75%559 Central Impact Fees 435,000 0 508,300 116.85%560 South Impact Fees 255,000 0 365,000 143.14%551 Campton Hills Impact Fees 145,000 0 8,933 6.16%552 Greater Elgin Impact Fees 140,000 0 1,980,497 1,414.64%555 Tri-Cities Impact Fees 0 160,000 0 216,075 135.05%558 North Impact Fees 674,688 0 500,000 74.11%

Grand Total 2,672,027 74,980,042 38,101,295 33,834,361 95.94%

Transportation Committee Expenditure Report - SummaryThrough October 31, 2012 (91.7% YTD, 92.3% Payroll)

Current Month

Transactions

Total Amended Budget


YTD Encumbrances

Total % Used

520 Transportation 2,672,027 74,980,042 38,101,295 33,834,361 95.94%Personnel Services- Salaries & Wages 294,746 4,617,404 3,759,158 0 81.41%

300 County Highway 158,006 2,379,645 1,928,339 0 81.03%302 Motor Fuel Tax 136,740 2,237,759 1,830,819 0 81.81%

Personnel Services- Employee Benefits 115,351 1,794,649 1,393,173 0 77.63%300 County Highway 58,097 929,161 683,642 0 73.58%302 Motor Fuel Tax 57,253 865,488 709,531 0 81.98%

Contractual Services 1,684,360 23,428,581 12,777,771 9,662,457 95.78%300 County Highway 29,307 1,281,690 781,966 447,237 95.90%301 County Bridge 59,643 535,000 290,141 84,703 70.06%302 Motor Fuel Tax 275,350 350 1,127,180 409.49%304 Motor Fuel Local Option 1,239,200 13,733,961 8,526,920 3,859,353 90.19%305 Transportation Sales Tax 40,658 3,124,025 759,048 1,005,428 56.48%513 Transit Sales Tax Bond Construct 1,014,791 947,076 9,719 94.28%540 Transportation Capital 248,449 2,095,764 813,758 1,996,564 134.10%550 Aurora Area Impact Fees 550,000 326,193 0 59.31%553 Northwest Impact Fees 67,102 323,000 300,445 220,123 161.17%556 Upper Fox Impact Fees 0 7,000 38,850557 West Central Impact Fees 50,000 24,874 0 49.75%558 North Impact Fees 20,000 0 0 0.00%559 Central Impact Fees 425,000 0 508,300 119.60%560 South Impact Fees 0 0 365,000

Commodities 69,311 3,006,088 1,602,848 1,160,079 91.91%300 County Highway 46,234 1,070,463 415,281 179,489 55.56%302 Motor Fuel Tax 1,000,000 673,090 0 67.31%303 County Highway Matching 65,625 64,862 0 98.84%304 Motor Fuel Local Option 23,076 870,000 449,615 980,591 164.39%

Capital 508,259 30,207,306 6,612,778 23,011,825 98.07%300 County Highway 1,110 3,203,125 1,049,806 1,708,926 86.13%302 Motor Fuel Tax 1,007,256 0 1,007,256 100.00%304 Motor Fuel Local Option 157,393 4,952,795 (360,587) 2,427,025 41.72%305 Transportation Sales Tax 93,378 4,029,900 (689,562) 7,232,167 162.35%513 Transit Sales Tax Bond Construct 2,735,000 2,464,952 (0) 90.13%540 Transportation Capital 253,878 9,942,312 2,914,332 7,592,106 105.67%550 Aurora Area Impact Fees 324,000 0 324,000 100.00%551 Campton Hills Impact Fees 145,000 0 8,933 6.16%552 Greater Elgin Impact Fees 140,000 0 1,980,497 1,414.64%553 Northwest Impact Fees 1,376,980 625,918 0 45.46%554 Southwest Impact Fees 100,000 0 0 0.00%555 Tri-Cities Impact Fees 0 160,000 0 216,075 135.05%556 Upper Fox Impact Fees 2,500 1,200,000 607,918 14,840 51.90%558 North Impact Fees 640,938 0 500,000 78.01%560 South Impact Fees 250,000 0 0 0.00%

Transfers Out 11,926,014 11,955,566 0 100.25%302 Motor Fuel Tax 3,494,363 3,494,363 0 100.00%304 Motor Fuel Local Option 0 58,303 0305 Transportation Sales Tax 8,402,901 8,402,901 0 100.00%558 North Impact Fees 13,750 0 0 0.00%559 Central Impact Fees 10,000 0 0 0.00%560 South Impact Fees 5,000 0 0 0.00%

Grand Total 2,672,027 74,980,042 38,101,295 33,834,361 95.94%

Transportation Committee Expenditure Report - DetailThrough October 31, 2012 (91.7% YTD, 92.3% Payroll)

Kane County Purchasing Card Information

Transportation Committee

Statement Due Date 11/30/2012

520 TRANSPORTATION

Transaction Date Merchant Name Additional Information Transaction Amount10/03/2012 MONTAGE ENTERPRISES IN 48.30BLAIRSTOWN

10/09/2012 MCMASTER-CARR 11.66630-8349600

10/09/2012 ASE TEST FEES 96.0007036696600

10/09/2012 ASE TEST FEES 132.0007036696600

10/09/2012 ASE TEST FEES -66.0007036696600

10/10/2012 ALL4CELLULAR 124.75BROOKLYN

10/11/2012 JOHN SAKASH CO INC -7.51ELMHURST

10/16/2012 LOJACK CORPORATION 395.00CANTON

10/16/2012 RADIOSHACK COR00164624 51.83SOUTH ELGIN

10/16/2012 RADIOSHACK COR00162669 6.99BATAVIA

11/01/2012 RANCHO PERFORMANCE TRA 50.00FULLERTON

11/01/2012 HINO OF CHICAGO 702.68708-652-6300

1,545.70Department Total

1,545.70Committee Total

Page 1 of 111/6/2012

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 300 - County Highway

Department 520 - TransportationSub-Department 520 - County Highway

Account 50140 - Engineering Services1059 - Christopher B. Burke Engineering, Ltd.

2-2012-877 08-00376-00-DR Hampshire Ck Streambank Stab, 8/1-8/31/12

Paid by Check # 325452

09/07/2012 10/04/2012 10/04/2012 10/22/2012 7,068.72

Account 50140 - Engineering Services Totals Invoice Transactions 1 $7,068.72Account 50150 - Contractual/Consulting Services

7398 - GIS Solutions Inc 100220 GIS TechSystSupSvcs, 09/11/12 & 09/14/12


10/01/2012 10/04/2012 10/04/2012 10/22/2012 220.00

7398 - GIS Solutions Inc 100221 GIS Professional Svcs, Sept 2012, Task 2:AVL Viewer Enhancements


10/01/2012 10/04/2012 10/04/2012 10/22/2012 2,100.00

1503 - Raucci & Sullivan Strategies LLC 1253 KDOT; Legislative Representation for Sept 2012


10/01/2012 10/12/2012 10/12/2012 10/22/2012 2,545.45

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 3 $4,865.45Account 50160 - Legal Services

1168 - J Patrick Jaeger 090112-Jaeger KDOT Legal Fees/ROW atty - Sept 2012


09/01/2012 10/15/2012 10/15/2012 10/22/2012 4,000.00

1185 - Janson Reporting Service LTD 25805 99-00243-00-PV; Hahn vs. Kane, Hearing 6/7/12 Jdg Mueller


06/12/2012 10/04/2012 10/04/2012 10/22/2012 33.75

Account 50160 - Legal Services Totals Invoice Transactions 2 $4,033.75Account 50210 - Medical/Dental/Hospital Services

1738 - Tyler Medical Services SC 324437 KDOT; Random Drug Testing JA & KS


10/01/2012 10/15/2012 10/15/2012 10/22/2012 110.00

Account 50210 - Medical/Dental/Hospital Services Totals Invoice Transactions 1 $110.00Account 52000 - Disposal and Water Softener Srvs

1024 - Ice Mountain Direct 02I0121852636 0121852636; KDOT bottled water


09/18/2012 10/01/2012 10/01/2012 10/09/2012 153.33

1216 - Waste Management of Illinois - West

3157061-2011-2

101-0090469-2011-3; Oct 2012 Service


10/01/2012 10/01/2012 10/01/2012 10/09/2012 84.00

1633 - Culligan Tri City Soft Water 12146-09/12 Salt - 50lb Delivered Paid by Check # 325494

09/27/2012 10/15/2012 10/15/2012 10/22/2012 22.85

Account 52000 - Disposal and Water Softener Srvs Totals Invoice Transactions 3 $260.18Account 52010 - Janitorial Services

8196 - PCI Servicies Inc (DBA Peterson Cleaning Inc)

23478 KDOT; Contract Janitorial Svcs - Oct 2012

Paid by EFT # 15746

10/01/2012 10/15/2012 10/15/2012 10/22/2012 1,386.00

Account 52010 - Janitorial Services Totals Invoice Transactions 1 $1,386.00

Run by Finance Reports on 11/08/2012 09:22:38 AM Page 1 of 14

Transportation Accounts Payable by GL Distribution

Payment Date Range 10/01/12 - 10/31/12



Account 52110 - Repairs and Maint- Buildings1496 - Steiner Electric Co Inc S004094728.00

1Kane4229; Ballast & Flourescent Lamp

Paid by EFT # 15573

09/13/2012 10/01/2012 10/01/2012 10/09/2012 146.19

1496 - Steiner Electric Co Inc S004107404.001

KDOT29; 4-Bulb Ballast, Push Button Door Opener

Paid by EFT # 15764

09/27/2012 10/12/2012 10/12/2012 10/22/2012 153.99

Account 52110 - Repairs and Maint- Buildings Totals Invoice Transactions 2 $300.18Account 52120 - Repairs and Maint- Grounds

5762 - Waldschmidt & Associates 10869 Annual Lawn Maint Svc -KDOT- Pymt# 7 of 7


09/20/2012 10/01/2012 10/01/2012 10/09/2012 349.00

Account 52120 - Repairs and Maint- Grounds Totals Invoice Transactions 1 $349.00Account 52140 - Repairs and Maint- Copiers

3261 - OCE' Imagistics Inc 417863287 237728; Site ID#3159066; ZB45 Maint w/sup&usage, PermitDept


09/08/2012 10/01/2012 10/01/2012 10/09/2012 80.89

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $80.89Account 52230 - Repairs and Maint- Vehicles

1125 - Transchicago Truck Group & Northwest Ford

805210 8245; Vehicle Maintenance, U#54, Sterling LT8500


09/24/2012 10/01/2012 10/01/2012 10/09/2012 1,667.39

Account 52230 - Repairs and Maint- Vehicles Totals Invoice Transactions 1 $1,667.39Account 53070 - Legal Printing

4886 - Shaw Suburban Media 725784-09/28/12

Legal Ad: Impact Fee Acctg Public Notice FY11


09/30/2012 10/15/2012 10/15/2012 10/22/2012 586.00

Account 53070 - Legal Printing Totals Invoice Transactions 1 $586.00






Account 53100 - Conferences and Meetings2575 - Northern Illinois University DCE009074 1005064; ILGISA Fall

Conf 2012, Event#12130, 10/16-10/17/12


09/18/2012 10/01/2012 10/01/2012 10/09/2012 712.50

4483 - Heidi Files 09282012 CMAP mtg/Chicago 9/14 & 9/27/2012

Paid by EFT # 15696

10/09/2012 10/09/2012 10/09/2012 10/22/2012 73.13

4478 - Thomas B. Rickert 10022012 CMAP Paid by EFT # 15754

10/09/2012 10/09/2012 10/09/2012 10/22/2012 127.18

4971 - Robert Michael Sullivan 10122012 CMAP Paid by EFT # 15769

10/09/2012 10/09/2012 10/09/2012 10/22/2012 76.99

4526 - Fifth Third Bank 101012-SchoedelC

0321-5870; Hawthorned Suites, 09/29/12 CREDIT

Paid by EFT # 15695

10/10/2012 10/11/2012 10/11/2012 10/22/2012 (1.00)

2060 - Taylor Street Pizza & Catering 101112TranPolicy

KDOT; Trans Policy Com Meeting Refreshments


10/11/2012 10/15/2012 10/15/2012 10/22/2012 162.11

Account 53100 - Conferences and Meetings Totals Invoice Transactions 6 $1,150.91Account 53120 - Employee Mileage Expense

4483 - Heidi Files 09282012 CMAP mtg/Chicago 9/14 & 9/27/2012

Paid by EFT # 15696

10/09/2012 10/09/2012 10/09/2012 10/22/2012 49.95

4478 - Thomas B. Rickert 10022012 CMAP Paid by EFT # 15754

10/09/2012 10/09/2012 10/09/2012 10/22/2012 13.32

4971 - Robert Michael Sullivan 10122012 CMAP Paid by EFT # 15769

10/09/2012 10/09/2012 10/09/2012 10/22/2012 29.41

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 3 $92.68Account 53130 - General Association Dues

2647 - American Society of Civil Engineers 1042010547 299924; Zakosek, Michael; Annual Mbrshp Dues 2013


09/04/2012 10/01/2012 10/01/2012 10/09/2012 255.00

Account 53130 - General Association Dues Totals Invoice Transactions 1 $255.00






Account 60000 - Office Supplies1806 - Minuteman Press 37297 KDOT2131; Business

Cards - SchoedelPaid by Check # 325230

09/28/2012 10/01/2012 10/01/2012 10/09/2012 50.00

3578 - Warehouse Direct Office Products 1692265-0 KDOT Office supplies planner, calendar, diary, tape, markers


09/25/2012 10/01/2012 10/01/2012 10/09/2012 199.81

8680 - Kurt Nika 10102012 Bluetooth headsets Paid by Check # 325611

10/09/2012 10/09/2012 10/09/2012 10/22/2012 59.90

6349 - The Office Pal 0050956-IN KDOT2433; HP 42A Laser Jet Cartridge Q5942


09/27/2012 10/12/2012 10/12/2012 10/22/2012 125.90

5540 - The Tree House Inc 16657 KDOT: InkJet Cartridge HP97 - Tri-Color OEM


10/04/2012 10/12/2012 10/12/2012 10/22/2012 58.20

3578 - Warehouse Direct Office Products 1703297-0 KDOT2052; file pockets, planners, folders, mailers, utensils


10/03/2012 10/12/2012 10/12/2012 10/22/2012 373.77

Account 60000 - Office Supplies Totals Invoice Transactions 6 $867.58Account 60010 - Operating Supplies

1859 - Airgas North Central Inc 9008805236 2051037; Shop Welding Supplies


09/20/2012 10/01/2012 10/01/2012 10/09/2012 426.83

1390 - Menards 54654 KDOT0351; Tool & B&G supplies


09/20/2012 10/01/2012 10/01/2012 10/09/2012 7.51

Account 60010 - Operating Supplies Totals Invoice Transactions 2 $434.34Account 60040 - Postage

1457 - FedEx 2-029-50612 KDOT0325-3; PubAidSpringfield; PubAidChicago


09/26/2012 10/15/2012 10/15/2012 10/22/2012 44.59

Account 60040 - Postage Totals Invoice Transactions 1 $44.59Account 60340 - Buildings and Grounds Supplies



09/20/2012 10/01/2012 10/01/2012 10/09/2012 39.90

5897 - Producers Chemical Company 178858 KDOT12; Sodium Hypochlorite (water treatment)


10/10/2012 10/12/2012 10/12/2012 10/22/2012 39.50

Account 60340 - Buildings and Grounds Supplies Totals Invoice Transactions 2 $79.40






Account 63000 - Utilities- Natural Gas2253 - Nicor Gas 3814320/09211

236449410004; 40W969 Burlington, 8/22-9/21/12


09/21/2012 10/01/2012 10/01/2012 10/09/2012 83.65

2253 - Nicor Gas 3073717/092412

39828810000; Gas 41W011 Burlington 8/22-9/21/12


09/24/2012 10/01/2012 10/01/2012 10/09/2012 115.41

1066 - ProLiance Energy LLC 201208I001988DOT

50401; 3572881000; 3816737; KDOT Gas, Aug 2012

Paid by EFT # 15553

09/24/2012 10/01/2012 10/01/2012 10/09/2012 286.78

Account 63000 - Utilities- Natural Gas Totals Invoice Transactions 3 $485.84Account 63010 - Utilities- Electric

3222 - MidAmerican Energy Co 5751728/227629

141376169/7610795006; 41W011 Burlington, Elec 8/27-9/26/12

Paid by EFT # 15736

09/28/2012 10/15/2012 10/15/2012 10/22/2012 2,720.01


140024771/7523064009; Elec, 44W500 Seavy, 9/4/12-10/3/12

Paid by EFT # 15735

10/05/2012 10/15/2012 10/15/2012 10/22/2012 114.94

Account 63010 - Utilities- Electric Totals Invoice Transactions 2 $2,834.95






Account 63020 - Utilities- Intersect Lighting1054 - ComEd 9097/092012 141605358; Elec 8/22-

9/20/12; WeatherStation 13N145 Randall


09/20/2012 10/01/2012 10/01/2012 10/09/2012 23.51

1054 - ComEd 0061/092212 KDOT, Various Street Lights, 584-1170, 8/16-9/18/12


09/22/2012 10/01/2012 10/01/2012 10/09/2012 3,758.50


8019229002/141475536; Elec-Randall, 8/21-9/20/12

Paid by EFT # 15537

09/24/2012 10/01/2012 10/01/2012 10/09/2012 257.18


8185694006/084366308; Elec-Mason, 8/20-9/20/12

Paid by EFT # 15537

09/24/2012 10/01/2012 10/01/2012 10/09/2012 219.66

1054 - ComEd 100212-Various 1163141072; Various TrafLghts/signals, 8/30-10/01/12


10/02/2012 10/15/2012 10/15/2012 10/22/2012 2,468.15

1054 - ComEd 092812-141300292

1603046065; Spring St O McLean Blvd So, 8/29-9/28/12


09/28/2012 10/15/2012 10/15/2012 10/22/2012 78.03

1054 - ComEd 092812-141609601

5281099004; Elec/TrfcLts, 7N416 S Rt 31 So Elgin, 8/29-9/28/12


09/28/2012 10/15/2012 10/15/2012 10/22/2012 76.91

1054 - ComEd 427805001-9/12

Tflt Rt/25, Corron Rd O Burlington, 8/27/12-9/26/12


09/26/2012 10/15/2012 10/15/2012 10/22/2012 41.69

1054 - ComEd 0039051173-9/12

Elec/TrfcLts-Lite Ft/24, Corron Rd O Burlington, 8/27/12-9/26/12


09/26/2012 10/15/2012 10/15/2012 10/22/2012 10.27

1054 - ComEd 2672169007-9/12

Elec/TrfcLts-McLean Lite R23, Bowes Elgin, 8/28/12-9/27/12


09/27/2012 10/15/2012 10/15/2012 10/22/2012 128.89

1054 - ComEd 5067138019-10/12

Elec/TrfcLts-Various, 9/6/12-10/05/12


10/06/2012 10/15/2012 10/15/2012 10/22/2012 1,555.27

Account 63020 - Utilities- Intersect Lighting Totals Invoice Transactions 11 $8,618.06Account 63040 - Fuel- Vehicles

6477 - Al Warren Oil Company Inc I0742768 KDOT6450; Fuel: Bio-Diesel, Qty-7001, 9/18/12


09/24/2012 10/01/2012 10/01/2012 10/09/2012 24,233.97

Account 63040 - Fuel- Vehicles Totals Invoice Transactions 1 $24,233.97Sub-Department 520 - County Highway Totals Invoice Transactions 55 $59,804.88





Department 520 - Transportation Totals Invoice Transactions 55 $59,804.88Fund 300 - County Highway Totals Invoice Transactions 55 $59,804.88

Fund 301 - County BridgeDepartment 520 - Transportation

Sub-Department 521 - County BridgeAccount 52100 - Bridge Inspection

1053 - Hampton Lenzini & Renwick, Inc. (HLR)

20120818 2012 Bridge Structure Safety Inspections, ProfSvc thru Aug 2012

Paid by EFT # 15707

09/13/2012 10/04/2012 10/04/2012 10/22/2012 27,146.79

Account 52100 - Bridge Inspection Totals Invoice Transactions 1 $27,146.79Sub-Department 521 - County Bridge Totals Invoice Transactions 1 $27,146.79

Department 520 - Transportation Totals Invoice Transactions 1 $27,146.79Fund 301 - County Bridge Totals Invoice Transactions 1 $27,146.79

Fund 304 - Motor Fuel Local OptionDepartment 520 - Transportation

Sub-Department 524 - Motor Fuel Local OptionAccount 50140 - Engineering Services

1017 - Alfred Benesch & Co 23-56968-2010137

06-00214-18-RP;(R)EngSvc,StearnsStg3 IL25/Dunham, 8/27-9/30/12


10/08/2012 10/12/2012 10/12/2012 10/22/2012 77,224.60

1205 - CIORBA Group Inc 26-20092546Final

08-00381-00-BR; BridgeRepl-CorronOvrFersonCk-P2, 5/1-8/31/12

Paid by EFT # 15675

09/07/2012 10/04/2012 10/04/2012 10/22/2012 597.70

5563 - Wills Burke Kelsey Associates, Limited (WBK)

12241 12-00214-00-EG; Stearns Env Monitoring, ProfSvc 01/23-07/31/12

Paid by EFT # 15787

09/17/2012 10/04/2012 10/04/2012 10/22/2012 3,264.15

Account 50140 - Engineering Services Totals Invoice Transactions 3 $81,086.45Account 52020 - Repairs and Maintenance- Roads

1390 - Menards 4374 KDOT0351; Portland Cement Type 1, Ultra Ext Flat Midtn 5gal


10/03/2012 10/15/2012 10/15/2012 10/22/2012 21.35

Account 52020 - Repairs and Maintenance- Roads Totals Invoice Transactions 1 $21.35Account 52050 - Repairs and Maint- Cracksealing

1198 - Freehill Asphalt Inc 3-2012-1223Final

12-00000-04-GM; 2012 Pavement Crack Sealing, 08/27/12


08/27/2012 10/11/2012 10/11/2012 10/22/2012 135,923.43

Account 52050 - Repairs and Maint- Cracksealing Totals Invoice Transactions 1 $135,923.43




Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 304 - Motor Fuel Local Option

Department 520 - TransportationSub-Department 524 - Motor Fuel Local Option

Account 52080 - Repairs and Maint- Resurfacing4297 - Plote Construction Inc. of Hoffman Estates, IL

4-2012-874 12-00415-00-RS 2012 Resurfacing 8/7-9/18/12


09/18/2012 10/11/2012 10/11/2012 10/22/2012 359,583.55

Account 52080 - Repairs and Maint- Resurfacing Totals Invoice Transactions 1 $359,583.55Account 60210 - Uniform Supplies

2225 - Cintas Corp #344 344478235 KDOT8337; Uniforms & Carpets per Contract


09/24/2012 10/01/2012 10/01/2012 10/09/2012 185.99

2225 - Cintas Corp #344 344481824 KDOT8337; per Contract, Uniforms & Carpets


10/01/2012 10/15/2012 10/15/2012 10/22/2012 185.99

Account 60210 - Uniform Supplies Totals Invoice Transactions 2 $371.98Account 60330 - Vehicle Parts/Supplies

1177 - Chicago International Trucks 11031444 A40528; Blanket PO: VehParts/Sup - Horn


09/20/2012 10/01/2012 10/01/2012 10/09/2012 87.90

7811 - FleetPride Inc 50013544-Credit

KDOT494; Spring Brake 3030 Combo, Credit


09/20/2012 10/01/2012 10/01/2012 10/09/2012 (147.60)

7811 - FleetPride Inc 50013640 KDOT494; Blanket PO: VehParts/Sup - 3030 combo brake


09/20/2012 10/01/2012 10/01/2012 10/09/2012 273.36

7811 - FleetPride Inc 50065982 KDOT494; Blanket PO: VehParts/Sup - Wheel Stud


09/24/2012 10/01/2012 10/01/2012 10/09/2012 20.20

2537 - Force America Inc 04135817 381700; 2"x2" Externally Mounted Suction Strainer with ByPass

Paid by EFT # 15495

09/25/2012 10/01/2012 10/01/2012 10/09/2012 88.51


1274876/8245 Blanket PO: VehParts/Supplies-Sensor, Plug, Front panel


09/20/2012 10/01/2012 10/01/2012 10/09/2012 253.95


1275153/8245 Blanket PO: VehParts/Sup-Front Panel


09/22/2012 10/01/2012 10/01/2012 10/09/2012 211.68


1275635/8245 Blanket PO: VehParts/Sup-Shield, Horn


09/24/2012 10/01/2012 10/01/2012 10/09/2012 85.57


1276164/8245 Blanket PO: VehParts/Sup-Shield, AI


09/25/2012 10/01/2012 10/01/2012 10/09/2012 22.75






Account 60330 - Vehicle Parts/Supplies1370 - Zimmerman Ford Inc 45232/K1 Blanket PO: Vehicle

Parts & Supplies-Seal Asy


09/26/2012 10/01/2012 10/01/2012 10/09/2012 13.68

5852 - Battery Service Corporation 226341 KDOT4KAN; VehParts/Sup, Motorcraft GRP.59


09/28/2012 10/12/2012 10/12/2012 10/22/2012 83.95

3583 - Elburn NAPA Inc 452216 KDOT70; VehParts/Sup - Air Filter, Napagold Air Filter

Paid by EFT # 15690

09/28/2012 10/11/2012 10/11/2012 10/22/2012 8.75

3583 - Elburn NAPA Inc 452608 KDOT70; VehParts/Sup - Antifreeze

Paid by EFT # 15690

10/02/2012 10/11/2012 10/11/2012 10/22/2012 349.00

3583 - Elburn NAPA Inc 452684 KDOT70; VehParts/Sup - Napagold Fuel Filter

Paid by EFT # 15690

10/03/2012 10/11/2012 10/11/2012 10/22/2012 47.54

3583 - Elburn NAPA Inc 452685 KDOT70; VehParts/Sup - Meritor

Paid by EFT # 15690

10/03/2012 10/11/2012 10/11/2012 10/22/2012 116.72

3583 - Elburn NAPA Inc 452715 KDOT70; VehParts/Sup - AMI-80 Fuse

Paid by EFT # 15690

10/03/2012 10/11/2012 10/11/2012 10/22/2012 29.94

3583 - Elburn NAPA Inc 452763 KDOT70; VehParts/Sup - Filters: Oil, Fuel, Hydrualic, Fuse Hldr

Paid by EFT # 15690

10/04/2012 10/11/2012 10/11/2012 10/22/2012 143.24

3583 - Elburn NAPA Inc 452908 KDOT70; VehParts/Sup - Tensioner - Heavy Duty

Paid by EFT # 15690

10/05/2012 10/11/2012 10/11/2012 10/22/2012 98.07

3583 - Elburn NAPA Inc 452909 KDOT70; VehParts/Sup - Alternator Bearing, Serpentine Belt

Paid by EFT # 15690

10/05/2012 10/11/2012 10/11/2012 10/22/2012 63.22

3583 - Elburn NAPA Inc 452922 KDOT70; VehParts/Sup - Sharpening Stones

Paid by EFT # 15690

10/05/2012 10/11/2012 10/11/2012 10/22/2012 4.91

3583 - Elburn NAPA Inc 453224 KDOT70; VehParts/Sup - Drum Brake Maxi Pack, Drum, Shoes, Adjust

Paid by EFT # 15690

10/09/2012 10/11/2012 10/11/2012 10/22/2012 291.88

3583 - Elburn NAPA Inc 453242 KDOT70; VehParts/Sup - Reman Brake Shoes

Paid by EFT # 15690

10/09/2012 10/11/2012 10/11/2012 10/22/2012 33.69

3583 - Elburn NAPA Inc 453422 KDOT70; VehParts/Sup - Filters, B Fluid, Glass Cleaner

Paid by EFT # 15690

10/10/2012 10/11/2012 10/11/2012 10/22/2012 112.97

2412 - Suburban Tire Auto Care Center 187817 KDOT; Tires - 245/70R19.5 Samson 16 Ply (6 each)


08/27/2012 10/12/2012 10/12/2012 10/22/2012 1,355.88






Account 60330 - Vehicle Parts/Supplies1125 - Transchicago Truck Group & Northwest Ford

1280337 KDOT45; VehParts/Sup, Hos Assy, Hose: Ell9


10/10/2012 10/12/2012 10/12/2012 10/22/2012 31.64


1280339 KDOT45; VehParts/Sup, Spring/Air, Replacing


10/10/2012 10/12/2012 10/12/2012 10/22/2012 117.92

1370 - Zimmerman Ford Inc 45660 KDOT1; VehParts/Sup, AA Mat


10/09/2012 10/12/2012 10/12/2012 10/22/2012 39.30

Account 60330 - Vehicle Parts/Supplies Totals Invoice Transactions 27 $3,838.62Account 60360 - Equipment Parts/Supplies

1451 - Buck Brothers Inc 01328246 782; EquipParts/Sup: Bolt and N


09/20/2012 10/01/2012 10/01/2012 10/09/2012 17.56

1665 - DeKalb Iron & Metal Company (DIMCO)

175454 397000; Metal for Salt Spreader Modifications 8,9,15&50


09/21/2012 10/01/2012 10/01/2012 10/09/2012 480.31

6646 - Martin West LLC A21714/ KDOT4; Blanket PO: Equip Parts/Sup, O-ring, cltch Plt, Cross


09/20/2012 10/01/2012 10/01/2012 10/09/2012 359.67

6646 - Martin West LLC A21750 KDOT4; Blanket PO: Equip Parts/Sup-Center Rock


09/21/2012 10/01/2012 10/01/2012 10/09/2012 143.35

6646 - Martin West LLC A21751 KDOT4; Blanket PO: Equip Parts/Sup-Drawbar


09/21/2012 10/01/2012 10/01/2012 10/09/2012 457.45

4295 - NAPA Auto Parts - South Elgin 648829-Credit KDOT24; Gojo Fast Wipes, 130ct


08/27/2012 10/01/2012 10/01/2012 10/09/2012 (10.18)

1325 - Priority Products Inc 820058 Blanket PO: EquipParts/Sup-Screws, Washers, bushings


09/21/2012 10/01/2012 10/01/2012 10/09/2012 164.10

1325 - Priority Products Inc 820188 Kane64; Blanket PO: EquipParts/Sup-Swivel Short 90 elbow


09/25/2012 10/01/2012 10/01/2012 10/09/2012 116.36

3583 - Elburn NAPA Inc 452598 KDOT70; EquipParts/Sup - Napagold Air Filters, Stemco, Dust Sh

Paid by EFT # 15690

10/02/2012 10/11/2012 10/11/2012 10/22/2012 236.95

3583 - Elburn NAPA Inc 452599 KDOT70; EquipParts/Sup - Napagold Air Filter

Paid by EFT # 15690

10/02/2012 10/11/2012 10/11/2012 10/22/2012 58.62






Account 60360 - Equipment Parts/Supplies4526 - Fifth Third Bank 101012-

LindsayJ0357-9135; JohnSakashCo, MontageEnterprises; Tools/EquipParts

Paid by EFT # 15695

10/10/2012 10/11/2012 10/11/2012 10/22/2012 178.78

6646 - Martin West LLC A21890 KDOT0004; Equip Parts/Sup, Cap, Filler


09/28/2012 10/12/2012 10/12/2012 10/22/2012 11.40

6646 - Martin West LLC A21891 KDOT0004; Equip Parts/Sup, Kit, Cat 6 CV U & CV Cross&Bear


09/28/2012 10/12/2012 10/12/2012 10/22/2012 189.99

6646 - Martin West LLC A21892 KDOT0004; Equip Parts/Sup, Friction DIsc4, U Jt Rpr Kit


09/28/2012 10/12/2012 10/12/2012 10/22/2012 50.46

6646 - Martin West LLC A21994 KDOT0004; Equip Parts/Sup, Friction Disc4, J Jt Rpr Kit 35


10/03/2012 10/12/2012 10/12/2012 10/22/2012 138.82

6646 - Martin West LLC A22173 KDOT0004; Equip Parts/Sup, Sprocket cover, Air Filter


10/11/2012 10/12/2012 10/12/2012 10/22/2012 22.12

6646 - Martin West LLC A22209 KDOT0004; Equip Parts/Sup, Cap, Plug, O-Ring


10/12/2012 10/12/2012 10/12/2012 10/22/2012 9.36

3719 - McCann Industries Inc 07150592 Case Loader Unit #65 Decals - Safety & Info (after repaint)


09/26/2012 10/12/2012 10/12/2012 10/22/2012 454.89

4295 - NAPA Auto Parts - South Elgin 653802 KDOT24; EquipParts/Sup, Intermix


10/01/2012 10/12/2012 10/12/2012 10/22/2012 189.80

4295 - NAPA Auto Parts - South Elgin 653919 KDOT24; EquipParts/Sup, Masking Tape


10/02/2012 10/12/2012 10/12/2012 10/22/2012 80.90

1325 - Priority Products Inc 820368 KDOT64; EquipParts/Sup, USS Flat Washer, Std Black Cable Ties


09/28/2012 10/12/2012 10/12/2012 10/22/2012 14.83

1325 - Priority Products Inc 820647 KDOT64; EquipParts/Sup, Hose Ends, Female Swivel, Tube Elbow


10/05/2012 10/12/2012 10/12/2012 10/22/2012 149.41

1325 - Priority Products Inc 820656 KDOT64; EquipParts/Sup, Mighty Cutter


10/05/2012 10/12/2012 10/12/2012 10/22/2012 26.72






Account 60360 - Equipment Parts/Supplies1325 - Priority Products Inc 820512-CREDIT KDOT64;

EquipParts/Sup, Female For-Seal Swivel Short 90 Elbow


10/02/2012 10/15/2012 10/15/2012 10/22/2012 (116.36)

2396 - Valley Hydraulic Service Inc 166800 KDOT0351; EquipPart/Sup, Hose Assy


10/04/2012 10/15/2012 10/15/2012 10/22/2012 55.83

Account 60360 - Equipment Parts/Supplies Totals Invoice Transactions 25 $3,481.14Account 60370 - Tools



09/20/2012 10/01/2012 10/01/2012 10/09/2012 22.29

4526 - Fifth Third Bank 101012-LindsayJ

0357-9135; JohnSakashCo, MontageEnterprises; Tools/EquipParts

Paid by EFT # 15695

10/10/2012 10/11/2012 10/11/2012 10/22/2012 110.35

1782 - Hampshire Auto Parts (NAPA) 292742 KDOT01; Tools, Socket 34mm Deep 1 2


10/03/2012 10/15/2012 10/15/2012 10/22/2012 12.75

2396 - Valley Hydraulic Service Inc 165237 KDOT0351; Suttner Quick Nozzle


08/09/2012 10/15/2012 10/15/2012 10/22/2012 17.56

Account 60370 - Tools Totals Invoice Transactions 4 $162.95Account 60410 - Culverts

5691 - Ferguson Waterworks #2516 S01394277.001 KDOT22151; 15 Wt Ads N-12 Corr Poly Pipe

Paid by EFT # 15492

09/27/2012 10/01/2012 10/01/2012 10/09/2012 421.20

Account 60410 - Culverts Totals Invoice Transactions 1 $421.20Account 60420 - Road Material

1601 - Prime Tack & Seal Co 36358 HFE-90 Patching Mix Paid by EFT # 15552

09/26/2012 10/01/2012 10/01/2012 10/09/2012 719.04

3237 - Village of Carpentersville 100112-PennyRd

10-00405-00-FP; PennyRd Snowplowing&DeIcing Oper/Salt Reimb

Paid by EFT # 15587

10/01/2012 10/02/2012 10/02/2012 10/09/2012 2,717.20

1553 - Vulcan Materials Co 712670-46254 Stone & Gravel for Road Work on County Highways


09/20/2012 10/01/2012 10/01/2012 10/09/2012 442.09

1390 - Menards 4374 KDOT0351; Portland Cement Type 1, Ultra Ext Flat Midtn 5gal


10/03/2012 10/15/2012 10/15/2012 10/22/2012 454.33

1601 - Prime Tack & Seal Co 36409 KDOTN010; HFE-90 Patching Mix, Qty=224.0

Paid by EFT # 15752

09/28/2012 10/12/2012 10/12/2012 10/22/2012 719.04

Account 60420 - Road Material Totals Invoice Transactions 5 $5,051.70






Account 60440 - Traffic Markers and Barricades1671 - Traffic Control & Protection 74957/66826 12-00000-01-GM

Barricades/Drums 2012 Hwy Sign & Traffic Material


09/17/2012 10/01/2012 10/01/2012 10/09/2012 1,750.00

Account 60440 - Traffic Markers and Barricades Totals Invoice Transactions 1 $1,750.00Account 74010 - Highway Right of Way

8682 - Leo Bomleny 001-Bomleny 10-00413-00-BR; Culvert 10, W CtyLnRd SO I88 Approach


10/11/2012 10/15/2012 10/15/2012 10/22/2012 1,000.00

1137 - Engineering Enterprises Inc 6-2010-1756-WO2

94-00215-01-BR; LongMdwBrdg Corridor; Surveying, 6/21-8/20/12

Paid by EFT # 15692

09/18/2012 10/11/2012 10/11/2012 10/22/2012 2,712.64

Account 74010 - Highway Right of Way Totals Invoice Transactions 2 $3,712.64Sub-Department 524 - Motor Fuel Local Option Totals Invoice Transactions 73 $595,405.01

Department 520 - Transportation Totals Invoice Transactions 73 $595,405.01Fund 304 - Motor Fuel Local Option Totals Invoice Transactions 73 $595,405.01

Fund 305 - Transportation Sales TaxDepartment 520 - Transportation

Sub-Department 527 - Transportation Sales TaxAccount 50140 - Engineering Services

1142 - Baxter & Woodman Inc 7-2011-2019 11-00163-01-BR; TannerLakeRunCrk.P2, StructReplcmt,5/20-9/15/12


10/10/2012 10/11/2012 10/11/2012 10/22/2012 7,618.33

1142 - Baxter & Woodman Inc 7-2011-2020 11-00091-01-BR; ThatcherVirgilDitch1.P2,StructReplc,5/20-9/15/12


10/10/2012 10/11/2012 10/11/2012 10/22/2012 18,257.87

Account 50140 - Engineering Services Totals Invoice Transactions 2 $25,876.20Sub-Department 527 - Transportation Sales Tax Totals Invoice Transactions 2 $25,876.20

Department 520 - Transportation Totals Invoice Transactions 2 $25,876.20Fund 305 - Transportation Sales Tax Totals Invoice Transactions 2 $25,876.20




Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 540 - Transportation Capital

Department 520 - TransportationSub-Department 525 - Transportation Capital

Account 50140 - Engineering Services1205 - CIORBA Group Inc 30-2009-2545 08-00384-00-BR;

KeslingerOvrLaFoxTribofMillCrk-P2, 7/1-8/31/12

Paid by EFT # 15675

09/17/2012 10/04/2012 10/04/2012 10/22/2012 2,184.43

1287 - Civiltech Engineering Inc 2476-16-2011-563

99-00232-01-WR; Orchard/Jericho/Rt30, 8/1-8/31/12


09/14/2012 10/04/2012 10/04/2012 10/22/2012 114,217.34

4900 - STV Inc 20020699-9-2504

11-00202-03-BR; OrchardRdOvrI88Rehab, 7/28/-8/31/12


09/18/2012 10/04/2012 10/04/2012 10/22/2012 6,189.87

Account 50140 - Engineering Services Totals Invoice Transactions 3 $122,591.64Sub-Department 525 - Transportation Capital Totals Invoice Transactions 3 $122,591.64

Department 520 - Transportation Totals Invoice Transactions 3 $122,591.64Fund 540 - Transportation Capital Totals Invoice Transactions 3 $122,591.64

Grand Totals Invoice Transactions 134 $830,824.52





Name:

Presenter/Sponsor:

SUMMARY:

Attachments:


Assigned Committee:

Committee Remarks:


4B

Transportation Financial Reports - thru October 31, 2012 11/20/2012

Tom Rickert

County transportation fund balances total $92,559,812 with contractual/debt obligations at $83,802,703. Contractual/debt obligations only include current contracts and do not include all federal matching commitments for subsequent project phases within the 5-Year TIP.

Fund outflows year-to-date were $38.1 million or 50.8% of budget. Debt service transfers comprise of $3.5 million for the MFT Bond and $8.4 million for the Transportation Sales Tax Bond. Reimbursements collected for the month of October were $0.5 million.

The receivables balance at the end of October was $0.4 million.

Receivable Aging $0.2 million current $0.2 million 1-30 days $0.0 million 31-60 days $0.0 million 61-90 days $0.0 million over 90 days

Please be advised - as we go forward into FY2013, budget adjustments may be required for projects in conjunction with IDOT let projects that have not closed out as planned from previous budget years (such as Stearns Road Bridge Corridor, Randall & IL64, McLean - Bowes to Hopps).

Contractual Obligations, Fund Status Reports

Gary Sirotzke, Chief of Finance (630) 845-7872

Transportation


8-Nov-12

FundBeginning Fund

BalanceM-T-D

RevenuesY-T-D

RevenuesM-T-D

ExpensesY-T-D

Expenses Fund BalanceContractual Obligations

Debt Service Obligations

Fund Balance Less

Obligations A/R

Special Revenue Funds

300 - County Highway $9,658,190 $884,609 $5,534,826 $292,755 $4,859,034 $10,315,324 $2,411,120 $7,904,204 $18,658 301 - County Bridge $624,183 $48,663 $323,612 $59,643 $290,141 $654,078 $84,703 $569,375 $3,577 302 - Motor Fuel Tax $11,780,120 $2,177,870 $5,936,020 $193,993 $6,708,153 $11,007,986 $2,134,436 $27,962,002 ($19,088,452) $0 303 - County Highway Matching $67,515 $10,099 $63,342 $0 $64,862 $65,995 $0 $65,995 $0 304 - Motor Fuel Local Option $21,176,501 $785,366 $7,986,853 $1,419,670 $8,674,251 $20,335,966 $8,928,585 $11,407,382 $153,137

Special Revenue Funds Subtotal: $43,306,509 $3,906,607 $19,844,653 $1,966,061 $20,596,441 $42,379,349 $13,558,843 $27,962,002 $858,504 $175,372

Restricted Capital Funds305 - Transportation Sales Tax $21,612,983 $1,057,715 $9,584,754 $134,036 $8,472,387 $22,713,411 $8,919,923 $16,865,426 ($3,071,938) $11,938

513 - Transit Sales Tax Bond Fund $3,463,303 $43 $6,021 $0 $3,412,028 $57,295 $9,719 $47,577 $0 540 - Transportation Capital $18,204,440 $96,491 $3,631,050 $502,328 $3,728,090 $17,894,286 $10,296,488 $7,597,798 $213,114

550 - Aurora Area Impact Fees $725,285 $359 $124,678 $0 $326,193 $523,203 $324,000 $199,203 $567 551 - Campton Hills Impact Fees $378,759 $16,354 $109,958 $0 $0 $488,717 $8,933 $479,783 $0 552 - Greater Elgin Impact Fees $2,464,318 $5,396 $166,223 $0 $0 $2,630,541 $2,874,926 ($244,386) $0 553 - Northwest Impact Fees $1,110,851 $4,972 $145,319 $67,102 $926,363 $329,807 $220,123 $109,683 $0 554 - Southwest Impact Fees $426,724 $3,196 $8,194 $0 $0 $434,918 $0 $434,918 $0 555 - Tri-Cities Impact Fees $953,183 $10,085 $277,948 $0 $0 $1,231,131 $941,692 $289,439 $0 556 - Upper Fox Impact Fees $1,964,669 $2,141 $708,383 $2,500 $614,918 $2,052,634 $451,090 $1,601,544 $5,500 557 - West Central Impact Fees $32,869 $9 $4,316 $0 $24,874 $12,311 $0 $12,311 $0 558 - North Impact Fees $613,129 $50,652 $249,506 $0 $0 $862,635 $500,000 $362,635 $0 559 - Central Impact Fees $459,845 $357 $52,797 $0 $0 $512,642 $504,537 $8,105 $0 560 - South Impact Fees $367,803 $305 $69,129 $0 $0 $436,932 $365,000 $71,932 $0 IF Subtotal $9,497,434 $93,826 $1,916,451 $69,602 $1,892,348 $9,515,471 $6,190,303 $0 $3,325,168 $6,067

Restricted Capital Funds Subtotal: $52,778,160 $1,248,075 $15,138,275 $705,966 $17,504,853 $50,180,463 $25,416,432 $16,865,426 $7,898,605 $231,119

Grand Total: $96,084,669 $5,154,682 $34,982,928 $2,672,027 $38,101,295 $92,559,812 $38,975,275 $44,827,428 $8,757,109 $406,490

Please note the Fund Balance is less Accounts Receivable.

Fund Status ReportReport Date: 10/31/2012 (unaudited)

of 20

Fund Description (All) K.C.D.O.T.Acct (All) 10/31/2012Project Mgr (All) Contractual ObligationsP.O. Status Open (unaudited)

ValuesRow Labels Open Contract Contract Amount Funding Remaining A/R2010 Culvert Maintenance & Replacement $77,235.95 413,000.00$ -$ -$

Burlington over Trib. of Virgil Ditch No.1

Homer L. Chastain & Associates, LLP2010-2197

304 $5,131.59 40,350.00$ -$ -$

Burlington Over Virgil Ditch No.3Homer L. Chastain & Associates, LLP

2010-2196304 $3,791.45 42,000.00$ -$ -$

County Line Culvert s/o I88 Homer L. Chastain & Associates, LLP

2010-2195304 $3,759.53 22,215.00$ -$ -$

Empire Rd. over Ferson CrkHomer L. Chastain & Associates, LLP

2010-2174304 $6,470.51 33,785.00$ -$ -$

Empire Rd. over Trib. of Ferson CrkHomer L. Chastain & Associates, LLP

2010-2175304 $5,545.35 36,235.00$ -$ -$

Empire Rd. Over Unnamed StreamHomer L. Chastain & Associates, LLP

2010-2177304 $18,590.25 51,400.00$ -$ -$

Harmony over Harmony CrkHomer L. Chastain & Associates, LLP

2010-2181304 $7,307.15 30,530.00$ -$ -$

Harmony over Trib. of Hampshire CrkHomer L. Chastain & Associates, LLP

2010-2182304 $4,742.88 37,205.00$ -$ -$

Plank Rd Ovr Burlington CreekHomer L. Chastain & Associates, LLP

2010-2176304 $6,406.64 44,515.00$ -$ -$

Randall Culvert n/o US 20Homer L. Chastain & Associates, LLP

2010-2194304 $6,659.68 40,830.00$ -$ -$

Silver Glen Drainage DitchHomer L. Chastain & Associates, LLP

2010-2173304 $8,830.92 33,935.00$ -$ -$

2012 Traffic Safety Improvement Project $259,996.12 259,996.12$ (233,996.51)$ -$

2012 Traffic Safety Improvement Project - Stg1ESI Consultants, LTD

2012-796540 $259,996.12 259,996.12$ (233,996.51)$ -$

Allen Road Over Hampshire Creek (045-3035) $91,370.71 159,968.22$ (80,270.38)$ (4,633.21)$ (E1)

of 20


ValuesRow Labels Open Contract Contract Amount Funding Remaining A/R

(E1)Wills Burke Kelsey Associates, Limited (WBK)

2011-2652305 $91,370.71 159,968.22$ (80,270.38)$ (4,633.21)$

Anderson Road Extension - IL38 to Keslinger(41) $4,170,856.16 5,460,027.81$ (1,273,744.00)$ -$ (CONST)

(CONST)AT&T

Pending304 $290,000.00 290,000.00$ -$ -$

(E2)

HR Green (formerly SEC Group, Inc.)2009-1073

305 $137,540.68 377,931.86$ -$ -$ 513 $0.00 888,780.47$ -$ -$ 557 $0.00 160,000.00$ -$ -$

(E3)(E3)

HR Green (formerly SEC Group, Inc.)2012-2074

302 $1,127,180.00 1,127,180.00$ (1,127,180.00)$ -$ 559 $465,000.40 465,000.40$ (146,564.00)$ -$

(ROW)(ROW)

Covington Court PartnershipPending

304 $1,266,673.08 1,266,673.08$ -$ -$

State Bank of Geneva as Trustee Trust DTD 12/22/97Pending

304 $44,727.00 44,727.00$ -$ -$ 540 $839,735.00 839,735.00$ -$ -$

Automotive Equipment $100,734.00 100,734.00$ -$ -$ Equipment Package

F650 Sign Truck #34Sauber Manufacturing

2012-585300 $100,734.00 100,734.00$ -$ -$

BigTimberEmbankmentStabilization $968,021.00 968,021.00$ -$ -$ (CONST)

(CONST)Martam Construction

2012-2184305 $968,021.00 968,021.00$ -$ -$

BigTimberOvrTyler&Pingree 045-3323 $584,055.09 1,496,370.59$ (212,742.65)$ (59,189.14)$ (CONST)

(CONST)State of IL Treasurer-IDOT

2011-1675304 $340,298.16 378,486.66$ -$ -$ 513 $0.00 134,059.34$ -$ -$

(E2)

Christopher B Burke Engineering LTD2007-388

304 $34,125.62 354,938.18$ (27,780.35)$ -$

of 20



(E3)(E3)

Cotter Consulting, Inc.2011-588

304 $93,639.96 483,312.00$ (89,692.82)$ (56,713.21)$

(MONITORING)Cotter Consulting, Inc.

2011-587304 $115,991.35 145,574.41$ (95,269.48)$ (2,475.93)$

Bliss Road over Blackberry Creek $25,245.03 204,885.23$ (20,196.02)$ -$ (E1)


2009-2637304 $2,303.01 181,943.21$ (1,842.40)$ -$

Pending304 $22,942.02 22,942.02$ (18,353.62)$ -$

BowesRd Ovr Fitchie Creek $58,560.00 589,320.84$ -$ -$ (CONST)

(CONST)Illinois Constructors Corp.

2009-1133513 $0.00 519,320.84$ -$ -$ 540 $50,000.00 50,000.00$ -$ -$

(E3)Monitoring

V3 Companies of Illinois Ltd2010-1845

304 $8,560.00 20,000.00$ -$ -$

Bridge Inspections $84,702.89 360,000.00$ (3,576.63)$ (3,576.63)$ (E1)

Bridge InspectionsHampton Lenzini & Renwick, Inc. (HLR)

2012-162301 $84,702.89 360,000.00$ -$ -$

Virgil Township2009-104

301 $0.00 (566.57)$ (566.57)$

2011-70301 $0.00 (2,502.00)$ (2,502.00)$

(blank)301 $0.00 (508.06)$ (508.06)$

Building Improvements $58,663.00 58,663.00$ -$ -$ (CONST)

Building B - Sign Shop Roof ReplacementCairo & Sons, dba CSR Roofing Contractors, Inc

2012-2214300 $53,330.00 53,330.00$ -$ -$

Contingency300 $5,333.00 5,333.00$ -$ -$

Burlington @ IL Route 47 $144,464.35 218,603.55$ (139,000.00)$ -$

(E2)Burns & McDonnell Engineering Co

of 20



2011-2656540 $135,531.02 209,670.22$ (139,000.00)$ -$

(ROW)(ROW)

Chicago Metro Realty Valuation Corp.2012-2234

551 $6,700.00 6,700.00$ -$ -$

Polach Appraisal Group, Inc.2012-2266

551 $2,233.33 2,233.33$ -$ -$

Burlington Over VirgilDitch2 $4,492.37 165,955.25$ -$ -$

(E2)Stantec Consulting Services (Entran) Inc.

2009-1673304 $4,492.37 165,955.25$ -$ -$

Contractual Services / Engineering Fees $0.00 (2,000.00)$ (2,000.00)$ (E3)

Engineering FeesGeneva Township

(blank)300 $0.00 (2,000.00)$ (2,000.00)$

Corron Ovr FersonCrkBranch $177,654.27 599,877.61$ -$ -$ (CONST)

(CONST)Curran Contracting Co

2012-1222540 $177,654.27 599,877.61$ -$ -$

Damisch Road over Tyler Creek $44,305.24 183,478.45$ (358.90)$ (358.90)$ (CONST)


2010-1421513 $0.00 49,247.94$ -$ -$ 540 $44,305.24 44,305.24$ -$ -$

(E3)(E3)

ESI Consultants, LTD.2010-631

304 ($0.00) 89,925.27$ (358.90)$ (358.90)$

Dauberman Over Welch Crk 045-3107 $95,228.04 95,228.04$ (76,182.43)$ -$

(E2)exp U.S. Services, Inc.

2012-2024304 $95,228.04 95,228.04$ (76,182.43)$ -$

External Grants $0.00 (1,649.35)$ (1,649.35)$ (blank)

Ride in Kane Mobility Mgmt ServicesAssociation for Individual Development (AID)

(blank)300 $0.00 (1,649.35)$ (1,649.35)$

Fabyan Pkwy - IL25 to Nagel Blvd $187,739.50 301,074.00$ (111,859.86)$ -$ (E1)

(E1)Engineering Enterprises Inc

of 20



2010-738305 $59,580.17 172,914.67$ (9,332.40)$ -$

(E2)

Engineering Enterprises Inc2012-713

305 $128,159.33 128,159.33$ (102,527.46)$ -$

Fabyan Pkwy & Kaneville $110,519.83 127,700.25$ (83,709.77)$ -$ (E1)

(E1)Burns & McDonnell

2012-715540 $5,882.62 23,063.04$ -$ -$

2012-873540 $104,637.21 104,637.21$ (83,709.77)$ -$

Fabyan Pkwy & Kirk Road $404,536.98 404,536.98$ (285,000.00)$ -$ (E1)

(E1)Thomas Engineering Group, LLC

2012-781559 $39,536.98 39,536.98$ -$ -$ 560 $365,000.00 365,000.00$ (285,000.00)$ -$

Fabyan Pkwy & Van Nortwick $142,766.39 245,294.00$ -$ -$ (CONST)


2010-959304 $142,766.39 245,294.00$ -$ -$

Fabyan Pkwy Ovr Mill Creek $245,983.94 367,641.28$ -$ -$ (CONST)


2008-119300 $245,983.94 367,641.28$ -$ -$

French Road Bridge over Burlington Creek $177,555.69 314,862.87$ (142,550.36)$ -$ (E1)


2009-2635304 $14,783.96 152,091.14$ (12,932.98)$ -$

(E2)

Wills Burke Kelsey Associates, Limited (WBK)2012-2021

304 $162,021.73 162,021.73$ (129,617.38)$ -$

(ROW)(ROW)

Bulthuis Realty Consultants, Inc.2012-3246

304 $750.00 750.00$ -$ -$

GIS-Technologies $66,045.00 105,000.00$ -$ -$ (blank)

GIS Professional Services GIS Solutions, Inc.

2010-2193300 $11,145.00 48,000.00$ -$ -$

of 20



2012-2394300 $54,900.00 57,000.00$ -$ -$

Government Liaison Services $5,090.90 27,999.95$ -$ -$ (blank)

Revenue/LegislativeRaucci & Sullivan Strategies, LLC

2012-523300 $5,090.90 27,999.95$ -$ -$

Haegers Bend @ County Line Rd $1,437.50 1,437.50$ -$ -$ (CONST)


2011-2628304 $1,437.50 1,437.50$ -$ -$

HampshireCreekStreambankStabilization $428,246.77 1,010,961.97$ -$ -$ (CONST)

(CONST)Earthworks Land Improvement

2012-712300 $270,961.34 828,308.00$ -$ -$

Contingency300 $41,417.00 41,417.00$ -$ -$

(E3)(E3)

Christopher B. Burke Engineering LTD2012-877

300 $74,615.56 99,984.10$ -$ -$

(MONITORING)Christopher B. Burke Engineering LTD

2012-876300 $41,252.87 41,252.87$ -$ -$

Highland - Randall to McLean $113,292.50 113,292.50$ -$ -$ (E1)

(E1)City of Elgin

2007-24304 $113,292.50 113,292.50$ -$ -$

Huntley - Square Barn to Sleepy Hollow Interconnect $83,564.72 128,965.00$ -$ -$ (CONST)


2011-597540 $83,564.72 128,965.00$ -$ -$

Huntley & Galligan Intersection Improvement $85,515.52 177,448.90$ (112,575.08)$ (33,335.45)$

(E2)Crawford Murphy & Tilly Inc (CMT)

2011-1858540 $78,015.52 169,948.90$ (112,575.08)$ (33,335.45)$

(ROW)(ROW)

Bulthuis Realty Consultants, Inc.2012-2892

540 $7,500.00 7,500.00$ -$ -$

of 20


ValuesRow Labels Open Contract Contract Amount Funding Remaining A/RI90 / IL47 Interchange $3,981,758.45 5,513,204.00$ -$ -$

(CONST)(CONST)

Illinois State Toll Highway Authority2012-2286

305 $1,992,204.00 1,992,204.00$ -$ -$ 540 $1,989,554.45 3,521,000.00$ -$ -$

IL64 Traffic Signal Interconnect - Randall to Burlington $84,097.55 119,470.63$ -$ -$ (CONST)


2011-2009305 $84,097.55 119,470.63$ -$ -$

IL72 & Tyrrell $526.70 747.50$ -$ -$ (CONST)


2012-820304 $526.70 747.50$ -$ -$

Impact Fee - Greater Elgin $894,429.00 894,429.00$ -$ -$ (blank)

Impact Fee - Greater Elgin - RefundWal-Mart

Pending552 $894,429.00 894,429.00$ -$ -$

Impact Fee Program $33,510.75 180,760.00$ -$ -$ (blank)

Impact Fee Ordinance UpdateCH2M Hill Inc.

2011-1800300 $33,510.75 180,760.00$ -$ -$

Jericho Over Blackberry Crk $182,053.07 223,500.95$ (178,800.76)$ (15,138.58)$


2012-544304 $165,803.07 207,250.95$ (165,800.76)$ (15,138.58)$

(Wetland Credits)Wetland Credits

Pending304 $16,250.00 16,250.00$ (13,000.00)$ -$

Jericho Over Drainage Ditch $7,503.80 192,357.36$ -$ -$

(E2)Stantec Consulting Services (Entran) Inc.

2009-1672304 $7,503.80 192,357.36$ -$ -$

Keslinger Road over Mill Creek Trib (West) $12,697.98 219,289.00$ -$ -$

(E2)Ciorba Group Inc.

2009-2545540 $12,697.98 219,289.00$ -$ -$

KeslingerOvrMillCrkBranch $50,000.00 1,668,059.01$ -$ -$ (CONST)

(CONST)Plote Construction Inc. of Hoffman Estates, IL

of 20



2009-1295513 $0.00 1,618,059.01$ -$ -$ 540 $50,000.00 50,000.00$ -$ -$

KeslingerOvrWelchCrk $20,730.31 178,000.00$ -$ -$ (CONST)


2010-344304 $20,730.31 178,000.00$ -$ -$

Kirk & Douglas $50,978.87 287,564.21$ -$ -$ (E1)

(E1)H.W. Lochner, Inc.

2009-107304 $14,741.61 139,962.72$ -$ -$

(E2)

H.W. Lochner, Inc.2011-121

300 $36,237.26 147,601.49$ -$ -$

Kirk Road & Rt.64 $38,640.00 38,640.00$ -$ -$ (CONST)


2012-771305 $38,640.00 38,640.00$ -$ -$

Kirk Road Median Improvements $49,452.80 49,452.80$ -$ -$ (CONST)

(CONST)Acura, Inc. of Bensenville, Illinois

2012-3230304 $49,452.80 49,452.80$ -$ -$

Kirk/Dunham Interconnect (Rt.56 to Stearns) $362,201.24 546,616.69$ (105,398.24)$ (8,423.27)$ (CONST)


2012-777540 $237,241.56 237,241.56$ -$ -$

(E2)

Jacobs Engineering2010-737

305 $11,301.42 159,753.00$ (1,238.74)$ -$

(E3)(E3)

Ciorba Group Inc.2012-173

540 $113,658.26 149,622.13$ (104,159.50)$ (8,423.27)$

LaFox Road over Mill Creek 045-5557 $89,060.75 428,402.16$ -$ -$


2011-2008304 $75,560.75 414,902.16$ -$ -$

(ROW)(ROW)

of 20



Polach Appraisal Group Inc2012-2385

304 $13,500.00 13,500.00$ -$ -$

Land Survey Assistance $77,267.00 84,000.00$ -$ -$ (E1)

Land Survey AssistanceTrotter & Associates, Inc.

2012-782304 $77,267.00 84,000.00$ -$ -$

LongMeadow Pkwy Bridge $626,654.58 3,691,617.54$ (5,500.00)$ (5,500.00)$ (E1)

(E1)McDonough Associates Inc

2007-76540 $0.00 2,976,738.16$ 0.00$ 0.00$

(ROW)(Plat of Survey)

Engineering Enterprises Inc2010-1756

304 $175,564.58 229,979.38$ -$ -$

(ROW)Federal IGA - ROW Local Match

Pending556 $397,400.00 397,400.00$ -$ -$

Lundstrum1LN0059

556 $0.00 4,000.00$ (4,000.00)$ (4,000.00)$

Polach Appraisal Group Inc2007-89

556 $14,840.00 20,200.00$ -$ -$

(ROW) Title, Insurance, Appraisals, etc.Civiltech Engineering Inc

2007-34556 $38,850.00 63,300.00$ (1,500.00)$ (1,500.00)$

Main St & Nelson Lake Rd $90,799.77 239,872.00$ (54,445.69)$ -$ (E1)

(E1)H.W. Lochner, Inc.

2009-108304 $22,742.66 171,814.89$ -$ -$

(E2)

SE3, LLC2012-2376

304 $68,057.11 68,057.11$ (54,445.69)$ -$

Main St. over Blackberry Creek $29,168.75 100,742.50$ (23,335.03)$ -$ (E1)

(E1)exp U.S. Services, Inc.

2009-2022304 $29,168.75 100,742.50$ (23,335.03)$ -$

Material Testing $148,567.40 300,000.00$ -$ -$ (E3)

Material TestingMidland Standard Engineering & Testing, Inc.

of 20



2011-591304 $18,826.40 150,000.00$ -$ -$

Rubino Engineering, Inc.2012-870

304 $129,741.00 150,000.00$ -$ -$

McLean- Hopps to Bowes $1,543,682.34 2,114,657.46$ -$ -$ (CONST)


2007-127300 $263,185.00 263,185.00$ -$ -$ 552 $1,280,497.34 1,851,472.46$ -$ -$

McLean- Hopps to Bowes (Bikepath) $11,352.84 39,759.00$ -$ -$ (CONST)

(CONST) BikepathState of IL Treasurer-IDOT

2010-345304 $11,352.84 39,759.00$ -$ -$

Meredith & IL38 $11,272.70 17,250.00$ -$ -$ (CONST)


2011-1951304 $11,272.70 17,250.00$ -$ -$

Orchard -Jericho to Rt.30 $4,556,398.55 7,421,647.08$ (10,330.76)$ (4,174.22)$ (CONST)


2011-1674302 $1,007,256.00 1,007,256.00$ -$ -$ 304 $1,065,919.53 1,065,919.53$ -$ -$ 513 $0.00 1,109,674.13$ -$ -$ 540 $1,806,646.34 1,806,646.34$ -$ -$ 550 $324,000.00 324,000.00$ -$ -$

(E2)

RJN Group Inc2009-2024

305 $12,343.07 275,428.75$ (6,264.09)$ (107.55)$

(E3)(E3)

Civiltech Engineering Inc2011-563

513 $0.00 244,032.34$ -$ -$ 540 $340,233.61 1,020,606.66$ -$ -$ 550 $0.00 550,000.00$ -$ -$

(ROW)(ROW)

ComEd0038

300 $0.00 7,000.00$ (3,500.00)$ (3,500.00)$

Gadd, Tibble & Associates2010-28

550 $0.00 10,800.00$ (425.00)$ (425.00)$

T Engineering Services Ltd2010-88

of 20



550 $0.00 283.33$ (141.67)$ (141.67)$

Orchard Road over I-88 $112,182.32 195,703.13$ -$ -$

(E2)STV, Inc.

2011-2504540 $112,182.32 195,703.13$ -$ -$

Orchard Traffic Signal Interconnect - Randall to Rochester $36,352.17 137,320.00$ -$ -$ (CONST)


2011-1076304 $36,352.17 137,320.00$ -$ -$

Orchard-IndianTrltoPraire $134,182.00 137,166.50$ -$ -$ (CONST)

(CONST) Orchard PondCity of Aurora

2012-3223540 $121,500.00 121,500.00$ -$ -$

(E2) Orchard Pond


540 $3,182.00 6,166.50$ -$ -$

(E3)(E3) Orchard Pond


304 $9,500.00 9,500.00$ -$ -$

Pavement Marking $232,329.49 418,395.68$ -$ -$ (CONST)

Pavement Striping - UrethaneRoadsafe Traffic Systems, Inc.

2012-948304 $232,329.49 418,395.68$ -$ -$

Pavement Mgmt System $143,200.00 143,200.00$ -$ -$

(E2)Applied Research Associates, Inc.

2012-3226300 $143,200.00 143,200.00$ -$ -$

Pavement Preservation $115,280.77 834,204.32$ -$ -$ (CONST)

Pavement PreservationAC Pavement Striping

2012-2190304 $115,280.77 834,204.32$ -$ -$

Pavement Resurfacing $855,018.99 5,839,486.86$ (139,839.58)$ -$ (CONST)

Dugan Road ResurfacingBuilders Paving, LLC D/B/A Hardin Paving

2012-2374304 $0.00 169,449.24$ (139,839.58)$ -$

Preform Traffic Control System2012-3010

304 $0.00 2,717.48$ -$ -$

of 20



Traffic & Parking Control Company2012-3045

300 $1,526.86 1,526.86$ -$ -$

Resurfacing/Paved shouldersPlote Construction Inc. of Hoffman Estates, IL

2012-874304 $853,492.13 5,665,793.28$ -$ -$

Penny Road - IL68 to Cook County Line $200,000.00 200,000.00$ -$ -$ (CONST)

(CONST)Cook County

2010-736304 $200,000.00 200,000.00$ -$ -$

Peplow Road over Trib. Of Union Ditch No.3 $25,971.81 168,639.00$ -$ -$ (E1)

(E1)Ciorba Group Inc.

2009-2544304 $25,971.81 168,639.00$ -$ -$

Plank Rd. & IL47 $795,428.00 2,382,531.68$ (82,262.05)$ -$ (CONST)

(CONST)Plote Construction Inc. of Hoffman Estates, IL

2012-875540 $612,415.00 1,467,440.94$ -$ -$ 553 $0.00 625,000.00$ (82,262.05)$ -$

(E3)(E3)

Bollinger, Lach, and Associates2012-778

553 $183,013.00 290,090.74$ -$ -$

Plank Rd. Realignment $133,970.09 517,682.77$ -$ -$

(E2)Crawford Murphy & Tilly Inc (CMT)

2010-1869305 $96,859.61 96,859.61$ -$ -$ 553 $37,110.48 420,823.16$ -$ -$

Planning $0.00 -$ (5,581.50)$ (blank)

Planners - CMAP 50-50 Sept'12Chicago Metropolitan Agency for Planning (CMAP)

(blank)300 $0.00 -$ (5,581.50)$

Randall - County Line to Binnie Interconnect $26,990.38 90,805.00$ -$ -$ (CONST)


2011-597540 $26,990.38 90,805.00$ -$ -$

Randall & Big Timber $107,655.68 204,972.51$ -$ -$ (CONST)


Pending305 $92,327.86 92,327.86$ -$ -$

of 20



(E1)(E1)

Bloom Companies, LLC2010-724

304 $12,298.01 24,920.40$ -$ -$

(E2)

Gewalt Hamilton Associates, Inc.2011-1676

304 $1,029.81 85,724.25$ -$ -$

(ROW)(ROW)


304 $2,000.00 2,000.00$ -$ -$

Randall & Bolcum ($49,782.47) 133,733.00$ -$ -$ (CONST)


2011-1075304 ($49,782.47) 133,733.00$ -$ -$

Randall & Fabyan $195,779.62 1,083,732.08$ (114.84)$ -$ (CONST)


2011-1074513 $0.00 366,167.29$ -$ -$ 540 $190,721.69 190,721.69$ -$ -$

(E2)

Crawford Murphy & Tilly Inc (CMT)2009-1671

305 $143.57 253,292.62$ (114.84)$ -$

(E3)(E3)

Transystems, Inc.2011-598

305 $4,914.36 273,550.48$ -$ -$

Randall & Foothill $612,394.04 660,865.57$ (161,786.86)$ (38,777.22)$ (CONST)


2012-783304 $458,632.00 458,632.00$ -$ -$

(E3)(E3)

Homer L. Chastain & Associates, LLP2012-163

304 $153,762.04 202,233.57$ (161,786.86)$ (38,777.22)$

Randall & Gyorr Permanent Traffic Signal $406,184.40 406,184.40$ -$ -$ (CONST)

(CONST)H & H Electric

2012-2027305 $406,184.40 406,184.40$ -$ -$

of 20


ValuesRow Labels Open Contract Contract Amount Funding Remaining A/RRandall & IL Rt64 $1,371,636.00 3,342,704.38$ -$ -$

(CONST)(CONST)

State of IL Treasurer-IDOT2007-123

540 $1,371,636.00 3,342,704.38$ -$ -$

Randall & Rt. 72 $6,437.55 27,600.00$ -$ -$ (CONST)


2011-2557305 $6,437.55 27,600.00$ -$ -$

Randall Over I-88 $0.00 973,546.38$ (34,345.10)$ (34,345.10)$ (CONST)

(CONST)Herlihy Mid-Continent Company

2011-1010513 $0.00 973,546.38$ -$ -$ 540 $0.00 -$ (34,345.10)$ (34,345.10)$

Randall Traffic Signal Interconnect - Dean to Main $55,175.20 205,400.00$ -$ -$ (CONST)


2011-596305 $55,175.20 205,400.00$ -$ -$

Route 529 Bus Access Plan $6.08 84,986.47$ -$ -$

Route 529 Bus Access PlanV3 Companies of Illinois Ltd

2011-412305 $6.08 84,986.47$ -$ -$

Rural Sign Upgrade Program $30,098.80 30,098.80$ (30,098.80)$ -$ (blank)

Rural Sign Upgrade ProgramHall Signs, Inc.

2012-2313300 $30,098.80 30,098.80$ (30,098.80)$ -$

Seavey Rd Resurfacing $358,721.15 358,721.15$ (115,329.07)$ -$ (CONST)

(CONST)Geneva Construction Company

2012-2375305 $358,721.15 358,721.15$ (115,329.07)$ -$

South St Bike Path Extension $572,171.86 867,125.30$ (158,298.25)$ -$ (CONST)


2012-3070540 $374,759.00 374,759.00$ -$ -$

(E1)(E1)


305 $10,506.48 136,074.70$ (8,405.18)$ -$

(E2)

Wills Burke Kelsey Associates, Limited (WBK)

of 20



2011-589305 $7,333.38 176,718.60$ (6,234.67)$ -$

(E3)(E3)


540 $179,573.00 179,573.00$ (143,658.40)$ -$

Stearns Corridor Environmental Monitoring $24,029.43 24,029.43$ -$ -$

Environmental MonitoringWills Burke Kelsey Associates, Limited (WBK)

2012-2278304 $24,029.43 24,029.43$ -$ -$

Stearns Corridor Traffic System $162,834.00 162,834.00$ (130,267.20)$ -$

(E2)Jacobs Engineering Group, Inc.

2012-849540 $162,834.00 162,834.00$ (130,267.20)$ -$

Stearns Rd Bridge - Stg 1A Bridges - Dunham BR Ovr CCPRR $294,938.94 455,775.30$ -$ -$ (CONST)


2008-273300 $134,938.94 295,775.30$ -$ -$ 555 $160,000.00 160,000.00$ -$ -$

Stearns Rd Bridge - Stg 1A Bridges - New Stearns Rd Ovr N Brewster Crk $149,242.34 340,379.75$ -$ -$ (CONST)


2008-272540 $149,242.34 340,379.75$ -$ -$

Stearns Rd Bridge - Stg 2 New Stearns at McLean Blvd and McLean & IL31 $649,669.00 1,744,861.00$ -$ -$ (CONST)


2009-2021305 $149,669.00 149,669.00$ -$ -$ 558 $500,000.00 500,000.00$ -$ -$

(E3)(E3)

Christopher B Burke Engineering LTD2009-1136

513 $0.00 1,095,192.00$ -$ -$ 540 $0.00 -$ -$

Stearns Rd Bridge - Stg 2A McLean Fen Adaptive Mgmt Plan $178,047.96 241,617.78$ (82,115.65)$ (7,197.47)$ (CONST)


2012-543305 $114,628.31 114,628.31$ -$ -$

(E3)(E3)

AMEC Environmental & Infrastructure, Inc.2011-2036

305 $63,419.65 126,989.47$ (82,115.65)$ (7,197.47)$

of 20


ValuesRow Labels Open Contract Contract Amount Funding Remaining A/RStearns Rd Bridge - Stg 3 Stearns Road / Dunham / IL 25 Int. $1,288,898.00 3,535,859.80$ (593,968.29)$ (5,070.29)$

(CONST)(CONST)


305 $588,898.00 588,898.00$ (588,898.00)$ -$ 552 $700,000.00 700,000.00$ -$ -$

(E3)(E3)

Bollinger, Lach & Associates Inc2009-1135

513 $0.00 2,246,961.80$ -$ -$ 540 $0.00 (5,070.29)$ (5,070.29)$

Stearns Rd Bridge - Stg 3A IL25 from Dunham to CC&P RR $1,843,774.67 2,985,913.53$ (1,043,409.78)$ (20,270.15)$ (CONST)


Pending555 $573,317.05 573,317.05$ -$ -$

(E2)

Alfred Benesch & Co.2010-137

304 $528,157.62 786,587.11$ (532,209.78)$ (20,270.15)$ 513 $0.00 875,709.37$ -$ -$ 540 $0.00 -$ -$

(E3)(E3)

State of IL Treasurer-IDOTPending

555 $152,300.00 152,300.00$ -$ -$

(ROW)(ROW)

(ROW)Pending

305 $590,000.00 590,000.00$ (504,000.00)$ -$

Scott & Lisa Mennie1st0065

305 $0.00 8,000.00$ (7,200.00)$ -$

Stearns Rd Bridge - Stg 4 McLean to IL25 $1,754,199.17 6,758,105.31$ (137,473.39)$ (953.87)$ (CONST)


2009-1316305 $589,531.81 589,531.81$ 0.00$ 0.00$ 513 $0.00 2,223,984.19$ -$ -$

(CONST) Advance STP-C PaybackLake County

2010-1329305 $506,920.00 536,555.00$ -$ -$

Will County2010-1328

305 $506,059.00 506,059.00$ -$ -$

(E3)(E3)

Omega & Associates Inc.

of 20



2009-572302 $0.00 2,613,102.49$ -$ -$ 540 $151,688.36 288,872.82$ (137,473.39)$ (953.87)$

Stearns Rd Bridge - Stg 4A South Elgin Sedge Meadow Adaptive Mgmt Plan $26,317.44 209,977.92$ -$ -$ (E3)


2009-152540 $0.00 178,105.21$ -$ -$

(MONITORING)Wills Burke Kelsey Associates, Limited (WBK)

2009-152540 $26,317.44 31,872.71$ -$ -$

Stearns Rd Bridge - Stg 5 McLean Blvd to Randall $308,497.49 1,024,053.00$ -$ -$ (CONST)


2009-2026305 $308,497.49 503,835.65$ -$ -$ 513 $0.00 520,217.35$ -$ -$

Stearns Rd Bridge - Stg 5B Umbdenstock over CC&P RR $1,056,344.91 1,660,742.57$ (766,333.91)$ (50,028.99)$ (CONST)

(CONST)ComEd

2011-2007305 $632,000.00 632,000.00$ (568,800.00)$ -$


305 $285,203.22 285,203.22$ -$ -$

(E2)


540 $117.73 326,390.00$ (10,832.17)$ (10,289.34)$

(E3)(E3)

Omega & Associates Inc.2011-977

513 $0.00 141,908.16$ -$ -$ 540 $139,023.96 270,841.19$ (182,301.74)$ (35,339.65)$

(ROW)(ROW)

CJR Enterprises LLC1ST0147

300 $0.00 1,000.00$ (1,000.00)$ (1,000.00)$

ComEd1ST0146

540 $0.00 3,400.00$ (3,400.00)$ (3,400.00)$

Stearns Road Bridge $410,056.59 776,825.50$ (249,503.78)$ (81,957.05)$ (CONST)

(CONST)Alfred Benesch & Co.

2009-621304 $4,712.56 14,900.00$ -$ -$

(E3)

of 20



(E3) - LandscapingHey and Associates, Inc.

2010-2418513 $9,718.53 275,000.00$ -$ -$ 540 $170,992.50 170,992.50$ (249,503.78)$ (81,957.05)$

(ROW)(ROW) Title, Insurance, Appraisals, etc.


555 $44,800.00 123,400.00$ -$ -$

N Steffens & Associates LTD2008-202

555 $11,275.00 19,075.00$ -$ -$


300 $2,100.00 7,000.00$ -$ -$

(CONST) - Landscaping(CONST) - Landscaping


540 $166,458.00 166,458.00$ -$ -$

StormWater Mgmt $22,133.20 27,878.00$ -$ -$

Bolcum over Ferson CreekHampton Lenzini & Renwick, Inc. (HLR)

2011-732300 $1,334.84 3,378.00$ -$ -$

Stormwater MgmtWills Burke Kelsey Associates, Limited (WBK)

2011-1863300 $20,798.36 24,500.00$ -$ -$

Tanner Over Lake Run Creek $11,012.34 166,795.41$ -$ -$

(E2)Baxter & Woodman, Inc.

2011-2019305 $11,012.34 166,795.41$ -$ -$

Thatcher Over VirgilDitch1 $12,216.51 188,632.59$ -$ -$

(E2)Baxter & Woodman, Inc.

2011-2020305 $12,216.51 188,632.59$ -$ -$

Traffic - Intersection Improvements $2,720.86 4,082.50$ -$ -$ (CONST)

Burlington @ IL64State of IL Treasurer-IDOT

2012-824300 $0.00 1,092.50$ -$ -$

Jericho @ US30/IL47State of IL Treasurer-IDOT

2012-824300 $650.86 920.00$ -$ -$

Keslinger @ IL47State of IL Treasurer-IDOT

of 20



2012-824300 $1,322.50 1,322.50$ -$ -$

LaFox @ IL38State of IL Treasurer-IDOT

2012-824300 $747.50 747.50$ -$ -$

Traffic Data Collection $64,637.70 119,996.22$ -$ -$ (E1)

Traffic Data CollectionGewalt Hamilton Associates, Inc.

2011-1895304 $64,637.70 119,996.22$ -$ -$

Traffic Design Engineering Assistance $201,533.75 320,000.00$ -$ -$

Traffic Design Engineering AssistanceHanson Professional Services, Inc.

2012-727304 $170,000.00 170,000.00$ -$ -$

T Y Lin International Inc2010-43

304 $31,533.75 150,000.00$ -$ -$

Traffic Operations Center $586,704.56 889,465.25$ (353,398.08)$ (4,926.78)$

Building Addition -EngineeringWills Burke Kelsey Associates, Limited (WBK)

2012-663300 $1,115.50 19,600.00$ -$ -$

IL64 Traffic Signal Interconnect - Randall to BurlingtonDelcan Corporation

2009-2639300 $11,465.09 295,741.28$ (14,098.87)$ (4,926.78)$

(E3)Building Addition -Engineering

Knight E/A, Inc.2012-1678

300 $174,124.07 174,124.07$ (139,299.26)$ -$

Traffic Management SoftwareTranscore ITS, LLC.

2012-1611300 $399,999.90 399,999.90$ (199,999.95)$ -$

Traffic Signal /Lighting - Maint. & Repair $922,380.21 1,186,262.00$ -$ -$ (CONST)

LED ReplacementMeade Electric Co Inc

2011-2481304 $158,986.00 158,986.00$ -$ -$

Traffic Signal /Lighting - Maint. & RepairMeade Electric Co Inc

2012-3304 $763,394.21 1,027,276.00$ -$ -$

Traffic Signal and Roadway Lighting Equipment $22,173.55 177,471.00$ -$ -$ (CONST)

Vehicle Detection SystemsH&H ELECTRIC CO

2011-2477

of 20



304 $22,173.55 177,471.00$ -$ -$

Traffic Signal Mgmt/Timing Assistance $69,683.88 460,000.00$ -$ -$

Traffic Signal Mgmt/Timing AssistanceHampton Lenzini & Renwick, Inc. (HLR)

2011-1651300 $0.00 115,000.00$ -$ -$ 304 $69,683.88 345,000.00$ -$ -$

Walker Over Burlington Crk $22,372.69 153,729.40$ (44,508.22)$ (19,403.26)$ (E1)


2009-2636304 $22,372.69 153,729.40$ (44,508.22)$ (19,403.26)$

Wayside Horns on UPRR $250,000.00 250,000.00$ (187,500.00)$ -$ (CONST)

(CONST)(CONST)

Pending300 $250,000.00 250,000.00$ (187,500.00)$ -$

West County Line Rd Over Union Ditch #3 $212,787.21 212,787.21$ (175,143.76)$ -$

(E2)Fehr-Graham & Associates, LLC

2012-2218304 $212,787.21 212,787.21$ (175,143.76)$ -$

Grand Total $38,975,274.99 82,733,263.25$ (7,642,919.03)$ (406,490.43)$


Name

Presenter/Sponsor:

Appropriation Amount:

If not budgeted, explain funding source

Budget Information: Was this item budgeted?

SUMMARY:

Attachments:

Staff Name: Detailed information available from :

Phone:

Resolution/Ordinance Tracking:

Assigned Committee: on:

County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:

Next Committee: Sent to: on:


Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

4C

Transfer of Fund Balance and Re-Appropriation for Phase III Engineering Services Agreement with Hey and Associates, Inc. for the Stearns Road Bridge Corridor Landscaping, Kane County Section No. 09-00214-02-LS

Tom Rickert - Deputy Director of Transportation

In order to expedite the closure of the Transit Sales Tax Bond Construction Fund #513, staff is requesting to transfer any cash balance in Fund #513 to the Transportation Capital Fund #540. The remaining cash balance is entirely comprised of interest income earned and can be transferred to another account to facilitate closure of Fund #513. Additionally, staff is also requesting to re-appropriate the remaining contractual obligation in Fund #513 to Transportation Capital Fund #540. Established by Kane County Resolution No. 10-354, Purchase Order No. 2010-2418 has a remaining contractual obligation in Fund #513 of $9,718.53 for the Stearns Road Corridor Landscaping Phase III Engineering Services Agreement with Hey and Associates, Inc. The remaining balance will be re-appropriate to Transportation Capital Fund #540.

Resolution

Gary Sirotzke, Chief of Finance (630) 845-7872

Transportation 11/20/2012

12/11/2012

Passed Executive

Executive . County Board 12/05/2012

. .

STATE OF ILLINOIS COUNTY OF KANE

RESOLUTION NO. 12 -

TRANSFER OF FUND BALANCE AND RE-APPROPRIATION FOR PHASE III ENGINEERING SERVICES AGREEMENT WITH HEY AND ASSOCIATES, INC.

FOR THE STEARNS ROAD BRIDGE CORRIDOR LANDSCAPING KANE COUNTY SECTION NO. 09-00214-02-LS

WHEREAS, the County of Kane has determined it to be fiscally appropriate to close out the Transit Sales Tax Bond Construction Fund #513, the current cash balance of which is interest income in the approximate amount of $57,500.00; and WHEREAS, pursuant to Kane County Resolution No. 10-354, the County of Kane previously entered into a contract (hereinafter the “Contract”) and appropriated Two Hundred Seventy Five Thousand Dollars ($275,000.00) from said Transit Sales Tax Bond Construction Fund #513, Line Item #50140 (Engineering) and One Hundred Seventy Five Thousand Dollars ($175,000.00) from the Transportation Capital Fund #540, Line Item #50140 (Engineering) for a total of Four Hundred Fifty Thousand Dollars ($450,000.00) to pay for Phase III Engineering services to be performed Hey and Associates Inc. pursuant to the Contract; and WHEREAS, under the terms of the Contract, Hey and Associates has been paid $265,281.47 to date from the Transit Sales Tax Bond Construction Fund #513 resulting in $9,718.53 left of the Contract‘s Transit Sales Tax Bond Construction Fund #513 appropriation which is part of the total $57,500.00 balance in said fund; and WHEREAS, in order to close out the Transit Sales Tax Bond Construction Fund #513, the $9,718.53 appropriated balance therein requires re-appropriation to the Transportation Capital Fund #540, Line Item #50140 and the total approximate $57,500.00 balance of the Transit Sales Tax Bond Construction Fund #513 requires transfer to the Transportation Capital Fund #540. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the amount of Nine Thousand Seven Hundred Eighteen and 53/100 Dollars ($9,718.53) remaining of the appropriation for the Contract with Hey and Associates Inc. be re-appropriated to the Transportation Capital Fund No. 540, Line Item 50140 (Engineering). BE IT FURTHER RESOLVED by the Kane County Board that any remaining cash balance in the Transit Sales Tax Bond Construction Fund #513, in the approximate dollar amount of Fifty Seven Thousand Five Hundred Dollars ($57,500) be transferred to Transportation Capital Fund No. 540.

Line Item Line Item Description Was personnel/item/service

approved in original budget or a subsequent

budget revision?

Are funds currently available for this

personnel/item/service in the specific line item?

If funds are not currently available in

the specified line item, where are the funds

available? 540.520.525.50140 Engineering Yes Yes

of 2, Res. #12-

Passed by the Kane County Board on December 11, 2012. ______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12REAPPROPSTRNSLNDSCPNG.4GS


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

4D

Approval of Personnel Hiring, Kane County Division of Transportation, Project / Construction Manager


In accordance with Resolution No. 08-278, new County personnel or the replacement of existing or future personnel vacancies require the approval of the County Board. The recent vacancy was the result of an employee leaving. Staff is requesting approval to fill the following position - Construction Manager. Assists the Chief of Construction in all aspects of project management and administration. Ensures capital improvement projects are constructed according to plan, specifications and estimate in a safe and timely manner. Essential duties of this position include: 1. Manage multiple consultant construction management contracts 2. Assume Resident Engineer position for projects as directed 3. Assist Chief of Construction, Chief of Design, Deputy Director, and County Engineer to meet departmental goals for the overall execution of the capital improvement program 4. Coordinate with other Division of Transportation sections so as to ensure proper project and program coordination

Resolution

Steve Coffinbargar, Assistant Director 630/406-7170


12/11/2012

Passed Finance/Budget

Finance/Budget . Executive 11/28/2012

Executive County Board 12/05/2012


RESOLUTION NO. 12 -

APPROVAL OF PERSONNEL HIRING AND REPLACEMENT KANE COUNTY DIVISION OF TRANSPORTATION

PROJECT / CONSTRUCTION MANAGER

WHEREAS, due to the resignation of an engineer, there is a vacant position in the Implementation Department of the Kane County Division of Transportation; and WHEREAS, Kane County has adopted by Resolution 08-278, instituting a moratorium on the hiring or replacement of County personnel, which resolution requires that no new personnel shall be hired unless specifically approved by the County Board; and WHEREAS, the County Board believes it to be fiscally responsible and in the best interest of the County to hire a qualified individual to fill the recent engineering vacancy in the Implementation Department of the Kane County Division of Transportation. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County Division of Transportation is hereby authorized to fill the vacant position in and hire a replacement for its Implementation Department.

Passed by the Kane County Board on December 11, 2012.

______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12HIRINGIMPLMNTTN.4TR


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

4E

Approval of Personnel Hiring, Kane County Division of Transportation, Right of Way Coordinator


In accordance with Resolution No. 08-278, new County personnel or the replacement of existing or future personnel vacancies require the approval of the County Board. Staff is requesting approval to fill the following position - Right of Way Coordinator. The recent vacancy was the result retirement of an existing employee. This position assist the right of way negotiator and coordinates real estate closings with Assistant State’s Attorney for acquisition of county highway right of way. The essential duties of this position include: 1. Coordinates between design, construction, and permitting sections for proper execution right of way acquisition 2. Research ownership of property 3. Schedule appointments for right of way negotiator 4. Answer phone inquiries and prepare correspondence for negotiator 5. Set up and maintain right of way files 6. Prepare all closing documents and coordinate with the Assistant State’s Attorney for finalization of right of way acquisitions/condemnations

Resolution



12/11/2012

Passed Finance/Budget

Finance/Budget . Executive 11/28/2012



RESOLUTION NO. 12 -

APPROVAL OF PERSONNEL HIRING AND REPLACEMENT KANE COUNTY DIVISION OF TRANSPORTATION

RIGHT OF WAY COORDINATOR

WHEREAS, due to the resignation of right-of-way staff, there is a vacant position in the Implementation Department of the Kane County Division of Transportation; and WHEREAS, Kane County has adopted by Resolution 08-278, instituting a moratorium on the hiring or replacement of County personnel, which resolution requires that no new personnel shall be hired unless specifically approved by the County Board; and WHEREAS, the County Board believes it to be fiscally responsible and in the best interest of the County to hire a qualified individual to fill the recent right-of-way vacancy in the Implementation Department of the Kane County Division of Transportation. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County Division of Transportation is hereby authorized to fill the vacant position in and hire a replacement for its Implementation Department.


______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12HIRINGIMPLMNTTN.4TR


Name:

Presenter/Sponsor:

SUMMARY:

Attachments:


Assigned Committee:

Committee Remarks:


5A

Maintenance Report 11/20/2012

Tom Rickert

Maintenance activities • Winter operations - snow fence installation, various drainage improvements and general highway maintenance • ~ 6 miles of snow fence when completed, living snow fence will be minimal if any because of poor crop conditions. • 20 plow routes using 29 trucks • 13,000 tons of salt on hand • Part-time (snowbirds) starting 12/1 for our winter operations

Bill Edwards, Maintenance Superintendent 630/584-1172

Transportation



Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

5B

Approving the 2013 Purchase of Ice Control Salt, Maintenance Department, Kane County Division of Transportation


$732,996.00

For the 2012-2013 winter season, the Division of Transportation will be using salt for ice and snow removal on the County Highway System. From past winters, staff estimates that we will use approximately 12,500-13,500 tons of salt. The Division used only 7,500 tons for the 2011-2012 mild season. As in previous years, KDOT will purchase our salt from the State bid. This year the State bid came in at $52.87 per ton and the chemical application (enhanced) to the salt will be $15.00 per ton for a total of $67.87 per ton. The low bidder was North American Salt Company and the salt contract allows for a minimum purchase of 7,200 tons and a maximum purchase of 10,800 tons of salt. The FY2013 Budget for salt is $734,400.00 which is a few hundred thousand dollars less than last year due to having more salt in storage as a result of the previous mild winter. Staff is proposing an appropriation of $732,996.00 which allows for the purchase of up to 10,800 tons of enhanced salt.

Resolution and State Salt Bid

Bill Edwards, Maintenance Superintendent 630/584-1172


12/11/2012

Passed Executive



RESOLUTION NO. 12 -

APPROVING THE 2013 PURCHASE OF ICE CONTROL SALT MAINTENANCE DEPARTMENT

KANE COUNTY DIVISION OF TRANSPORTATION

WHEREAS, bids have been solicited and received for the annual supply of ice control salt for the Maintenance Department of the Kane County Division of Transportation through the Joint Purchasing Program for the State of Illinois, Bulk Rock Salt Contract; and

WHEREAS, KDOT utilizes a pre-mixed deicing rock salt (ice control salt) for winter roadway

maintenance, which necessitates a chemical application to the ice control salt; and WHEREAS, it is estimated that the Kane County Division of Transportation (KDOT) will purchase approximately nine thousand (9,000) tons of ice control salt for the 2012-2013 winter season and the State of Illinois Bulk Rock Salt Contract allows for the purchase of up to ten thousand eight hundred (10,800) tons of rock salt; and WHEREAS, the State of Illinois Bulk Rock Salt Contract for 2012-2013 winter season will be effective October 15, 2012 at a cost of $52.87 a ton with an additional $15.00 per ton for the chemical application for the ice control salt. NOW, THEREFORE, BE IT RESOLVED that the Kane County Board authorizes the purchase of rock salt through the State of Illinois Bulk Rock Salt Contract from North American Salt Company of Overland Park, KS in the amount of Fifty Two and 87/100 Dollars ($52.87) per ton plus Fifteen Dollars ($15.00) per ton for the chemical application for the ice control salt for a total price of Sixty Seven and 87/100 Dollars ($67.87) per ton be accepted. BE IT FURTHER RESOLVED for FY2013 that the Kane County Board authorize the purchase of nine thousand eight hundred thirty four (9,834) tons of ice control salt to be paid from the FY2013 Budget, County Motor Fuel Tax Fund #302, Line Item #60390 (Rock Salt) in the amount of Six Hundred Sixty Seven Thousand Four Hundred Thirty Three and 58/100 Dollars ($667,433.58) and nine hundred sixty six (966) tons of ice control salt to be paid from County Matching Fund #303, Line Item #60390 (Rock Salt) in the amount of Sixty Five Thousand Five Hundred Sixty Two and 42/100 Dollars ($65,562.42) for a total payment not to exceed of Seven Hundred Thirty Two Thousand Nine Hundred Ninety Six Dollars ($732,996.00)



budget revision?





available? 302.520.522.60390 Rock Salt Yes Yes

303.520.523.60390 Rock Salt Yes Yes

of 2, Res. #12-

Passed by the Kane County Board on December 11, 2012. ______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12SALTPRCH.4LH


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

5C

Non-OEM Auto Parts and Supplies, Kane County Division of Transportation and Kane County Sheriff’s Department


N/A

The Purchasing Department publicly bid fleet parts for the Kane County Division of Transportation and the Kane County Sheriff’s Office. This contract will provide the Division of Transportation and the Sheriff’s Office with Non-OEM automotive replacement parts and supplies. This bid is for parts and supplies for FY13 and FY14 with pricing remaining the same from all vendors. There are two - 1 year extensions of the contracts if mutually agreed upon by Kane County and the awarded vendors. The bid award is based on an accumulation of purchasing records for the County and represents a selection of commonly purchased repair and maintenance items (i.e. brakes, steering, filters, lubricants, engine parts). Vendors and Awarded Categories are listed in the resolution.

Resolution

Jim Hansen - Asst. Director of Purchasing 630-444-1071


12/11/2012

Passed Executive



RESOLUTION NO. 12 -

NON-OEM AUTO PARTS AND SUPPLIES KANE COUNTY DIVISION OF TRANSPORTATION AND

KANE COUNTY SHERIFF’S OFFICE

WHEREAS, bids were solicited (51-012) and received by the Kane County Purchasing Department for the purchase of non-OEM Auto Parts for the Kane County Division of Transportation and Kane County Sheriff’s Office; and WHEREAS, the following vendors were the lowest responsive, responsible bidders for different brands and categories of non-OEM Auto Parts, as per specifications in the bid:

Vendor Location Awarded Category Elburn NAPA, Elburn, IL Main Bid (Repair Parts) Feece Oil, Batavia, IL Lubricants Pomp’s Tire, Elgin, IL Tires Battery Service Corp., Bensenville, IL Batteries Priority Products, St. Charles, IL Hydraulic Hose & Fittings, Nuts & Bolts St. Charles NAPA, St. Charles, IL Starters & Alternators, Chemicals, Paint, Electrical Supplies

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the low bids from the vendors set forth herein above be accepted and approved for the contract period of December 1, 2012 through November 30, 2014 with the option of two one year extensions which contract prices are to be paid from Local Option Fund #304, Line Items #60330 and #60360; County Highway Fund #300, Line Item #52230 for the Kane County Division of Transportation; and General Fund #001, Line Item #52230 for the Kane County Sheriff’s Office.



budget revision?





available? 304.520.524.60330 304.520.524.60360 300.520.524.52230 001.380.380.52230

Vehicle Parts/Supplies Equipment Parts / Supplies Repairs & Maint. - Vehicles

Yes

Yes

of 2, Res. #12‐

Passed by the Kane County Board on December 11, 2012

______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____

County of Kane PURCHASING DEPARTMENT

KANE COUNTY GOVERNMENT CENTER 719 S. Batavia Avenue, Bldg. A Telephone: (630) 232-5929 Geneva, Illinois 60134 Fax: (630) 208-5107

November 9, 2012

PROCUREMENT SYNOPSIS Requesting Department: KDOT and Sheriff’s Office Procurement Name: 51-012 Non-OEM Auto Parts Recommended Vendor: Multiple Vendors

NOTIFICATION AND RESPONSE Public Notices: Kane County Web Site and The Chronicle Advertising Date: September 16, 2012 Notices sent: 18 Bid Due Date: September 30, 2012 Bids Received: 10 PURPOSE The County of Kane solicited bids from vendors to furnish and deliver various non-OEM (Original Equipment Manufacturer) automotive and truck replacement parts and accessories for the Sheriff’s Office and the Division of Transportation. This contract shall end on November 30, 2014 with two possible one year extensions. In the last twelve months the County has spent $101,000 on auto and truck replacement parts and supplies. BID TABULATION Vendor Location Awarded Category

Elburn NAPA Elburn, IL Main Bid (Repair Parts)

Feece Oil Batavia, IL Lubricants

Pomp’s Tire Elgin, IL Tires

Battery Service Corp. Bensenville, IL Batteries

Priority Products St. Charles, IL Hydraulic hose and fittings, Nuts & Bolts,

St. Charles NAPA St. Charles, IL Starters & Alternators, Chemicals, Paint, Electrical Supplies

Staff recommends awarding this contract to multiple vendors pending the Sheriff’s Department and KDOT’s approval. Submitted By: Jim Hansen Assistant Purchasing Director


Name:

Presenter/Sponsor:

SUMMARY:

Attachments:


Assigned Committee:

Committee Remarks:


6A

Planning and Programming Report 11/20/2012

Tom Rickert

Bus Rapid Transit (BRT) Feasibility Study - The final BRT report has been prepared and is undergoing internal review. The final document will be posted on the KDOT website in the near future. Staff is also preparing a future presentation and coordinated effort with municipalities to encourage and support appropriate land use and infrastructure implementation. Illinois Department of Commerce and Economic Opportunity (DCEO) Grant - The agreement for the Wayside Horn System project has been executed with DCEO for a $250,000 grant that funds wayside horn systems along the Union Pacific Railroad corridor. The consultant selection process for engineering services has been initiated. This process is expected to be completed in December. Transportation Planner / Regional Planning Liaison - Jennifer Becker began her full-time employment as a Transportation Planner and Regional Planning Liaison for KDOT and the Council of Mayors on November 1st. Ms. Becker will be primarily providing technical support to the Kane/Kendall Council of Mayors and will be assisting with Kane County planning and programming activities. Congestion Mitigation and Air Quality Improvement Program (CMAQ) - Anticipating a call for project proposals in mid- December, KDOT staff has initiated their review of potential projects and is coordinating with municipalities. Eligible projects typically include highway bottlenecks, signal interconnect, intersection, and bike facility improvements which reduce traffic congestion and improve air quality. U.S 30 Community Advisory Group Meeting - IDOT has recently initiated preliminary engineering and environmental studies for the improvement of US 30 from IL 47 to IL 31 in the City of Yorkville and Village of Montgomery. The proposed roadway reconstruction project will address operational and safety deficiencies and accommodate existing and projected year 2040 travel demands. As a member of the Community Advisory Group (CAG), KDOT staff is participating in the project planning process in an advisory role. The first CAG meeting, held 11/1/12, focussed on a discussion of existing conditions and transportation needs. Pace Route 529 Improvements - KDOT anticipated the installation of pedestrian crossing signals, crosswalks and sidewalks at sites along Randall Road in late summer. However, these improvements have been delayed due to the Pace's contractor selection process and their installation of transit user amenities along the route. County Highway & Bicycle Map - Staff will be updating the maps in December and January for publication this Spring. This effort also includes an update of the Bicycle & Pedestrian planning efforts. Kane County Impact Fee Program - The attached monthly report shows total fees collected as of October 31, 2012.

Impact Fee Monthly Report

Jan Ward, Chief of Planning & Programming (630) 444-3143

Transportation

For information only

Service Area FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 TOTALAurora Area $261,925.98 $300,592.56 $718,913.31 $478,080.47 $256,911.24 $17,193.97 $18,854.63 $11,789.12 $107,939.39 $2,172,200.67

Campton Hills $272,437.27 $688,163.10 $546,802.47 $439,982.39 $134,868.41 $53,097.80 $72,439.31 $139,712.82 $108,600.50 $2,456,104.07

Greater Elgin*** $358,840.40 $964,601.20 $1,235,871.43 $808,002.53 $766,560.27 $110,533.57 ($259,096.92) $65,097.83 $157,400.64 $4,207,810.95

Northwest** $119,995.42 $338,821.27 $562,387.09 $275,978.04 $95,606.84 $35,016.80 $644,873.64 $36,585.40 $46,820.80 $2,156,085.30

Southwest $253,934.24 $502,460.39 $483,849.59 $221,680.64 $129,001.53 $69,198.43 $31,784.96 $35,402.09 $6,755.00 $1,734,066.87

Tri-Cities $435,020.02 $1,579,205.20 $1,467,232.28 $1,483,214.49 $384,381.54 $148,285.54 $185,904.19 $60,811.64 $176,381.54 $5,920,436.44

Upper Fox** $378,268.28 $491,892.18 $276,569.20 $395,220.61 $216,563.73 $42,562.23 $140,889.21 $66,374.57 $94,127.02 $2,102,467.03

West Central $51,970.10 $70,097.57 $103,211.05 $45,757.33 $21,862.81 $2,994.64 $3,978.43 $3,174.60 $4,258.02 $307,304.55

North $283,924.07 $357,826.05 $14,587.21 $52,728.00 $243,239.33 $952,304.66

Central $39,086.16 $335,728.28 $77,085.60 $26,787.70 $50,918.76 $529,606.50

South $143,148.54 $1,891.68 $126,936.23 $92,618.00 $67,701.39 $432,295.84

Grand Total $2,132,391.71 $4,935,833.47 $5,394,836.42 $4,147,916.50 $2,471,915.14 $1,174,328.99 $1,058,236.49 $591,081.77 $1,064,142.39 $22,970,682.88

** Includes prepayments

*** Includes refunds

ROADWAY IMPACT FEE COLLECTIONS BY FISCAL YEAR as of October 31, 2012*

* Includes any late fees; County fiscal year begins December 1st of every year


Name:

Presenter/Sponsor:

SUMMARY:

Attachments:


Assigned Committee:

Committee Remarks:


7A

Traffic & Permitting Report 11/20/2012

Tom Rickert

TRAFFIC 1. Arterial Operations Center (AOC) -- Building design is near completion for addition to Building A with construction anticipated to begin in Spring 2013 and completed in the fall of 2013. ATMS Software Development & Integration underway. These projects are primarily funded with federal CMAQ & EECBG funds. 2. Kirk Road & Giese Road and Kirk Road & Chillem Drive (Batavia) - Safety project to address ongoing crash activity by implementing ("right in/ right out") access restrictions. Construction is planned to begin in late November and be completed by mid December 2012, weather permitting. 3. Stearns Corridor Traffic System Project – IDOT execution and approval of engineering & funding agreements for $1,800,000 in CMAQ funds to deploy various ITS (Intelligent Transportation System) technologies and improvements along the Stearns Road Corridor. Construction planned for 2013 & 2014. 4. 2012 HSIP Funded Safety Projects – IDOT execution and approval of engineering & funding agreements for $2,340,000 in federal safety funds to implement various safety improvements on sections of Burlington, Randall and Huntley Roads. Construction planned for 2013. 5. 2013 HSIP Funded Safety Projects – QBS Consultant selection for Phase II design underway. $2,443,500 in federal safety funds to implement various safety improvements on sections of Fabyan Parkway, Hughes, Orchard and Randall Roads. Construction planned for 2014. 6. McDonald Road & Stevens Intersection (Elgin Township) - New multi-way stop was implemented on October 31, 2012. 7. Corron Road & McDonald Road New Multi-way Stop - Engineering underway; implementation targeted for late 2012/early 2013. PERMITTING Attached are spreadsheets showing issued permits for the past year and all open projects (listed by road name) currently in the review or construction stage. Also attached are the comparison graphs for access, utility and moving permits showing the number of permits issued for FY2012 versus FY2011, also the amounts paid for permits issued. On-going permit projects: 1. Keslinger Road at Bartelt Road (Autumn Green Animal Hospital) -- Installation of left and right turn lanes on Keslinger Road at Bartelt Road.

Permitting spreadsheets and charts

Kurt Nika - Traffic & Permitting Chief / Thomas Szabo - Traffic (630)406-7372 / 208-3139

Transportation


Months Access Utility Moving Months Access Utility MovingDecember 3 7 120 December 3 12 65January 2 9 86 January 0 6 64February 3 10 139 February 2 10 54March 6 9 117 March 0 16 80April 5 7 173 April 6 5 103May 9 6 180 May 6 10 149June 6 5 231 June 4 15 207July 5 13 177 July 6 11 220August 7 11 210 August 9 10 204September 2 10 189 September 8 12 200October 0 8 276 October 3 3 172November November 0 11 140Total thru Oct. 2012 48 95 1898 Total thru Oct. 2011 44 107 1346

Change % + 9 % --11 % + 41 %

Current Issued Permits ComparisonFY 2012 (Dec. 2011 to Nov. 2012) FY 2011 (Dec. 2010 to Nov. 2011)


Name:

Presenter/Sponsor:

SUMMARY:

Attachments:


Assigned Committee:

Committee Remarks:


8A

Implementation Report 11/20/2012

Steve Coffinbargar

Current Construction Projects: ~ Stearns Road Corridor Landscaping Contract – The contractor has completed the project and is working on final quantities and paperwork. ~ McLean Blvd Ferson Creek Fen Adaptive Management Program – Contractor continues to landscaping and seeding of areas adjacent to the path. There may be some winter work involving foot bridge construction on top of the frozen Fen if the temperatures are favorable. Project is scheduled for completion in June 2013. ~ Randall Road at Fabyan Road – Project is completed and contractor is working on final quantities. ~ Orchard Road - US 30 to Jericho Road – The Contractor is completing traffic signal and roadway lighting installation. Project is scheduled for completion in mid to late November 2012, weather permitting. ~ Umbdenstock Road over CC&P RR Bridge Replacement – New Umbdenstock Road is open and crews are working on constructing the new median on Stearns Road to eliminate the old left turn to old Umbdenstock Road. Demolition of the old bridge should begin in mid November. Project scheduled for completion in December 2012. ~ Big Timber Road over Tyler/Pingree Creeks Bridge Replacement – Contract is substantially complete and contractor is working on final quantities and punch list items. ~ Big Timber Road Embankment Stabilization - Roadway was recently paved and contractor is working on restoration and punch list items. Project is scheduled for completion in December 2012. ~ Corron Road over Branch of Ferson Creek Bridge Replacement - Project is complete and contractor is working on final quantities. ~ Kirk/Dunham Road - IL 56 to Stearns Road Interconnect and ITS Upgrade - Signal equipment work continues. Project is scheduled for substantial completion in December 2012 and contract completion in June 2013. ~ Randall Road at US 20/Foothill Road Intersection Channelization - Contractor is scheduled to install the permanent traffic signal equipment by the end of November 2012. Anticipated project completion is December 2012. ~ Plank Road at IL 47 Intersection Channelization - Contractor has restored Right of Way and will work on electrical items once materials arrive in late November. Project is scheduled for completion in December 2012. ~ Hampshire Creek Stream Bank Stabilization - Contractor has completed final landscaping and will address punch list items. Project is scheduled for completion in December 2012. ~ RWIS Weather Stations (Randall & Kirk Road Bridges) - Contractor is working on final system configuration and testing. System operation is anticipated to begin by December, 2012 ~ 2012 Water based Striping - Project is complete. Contractor is working on final quantities. ~ 2012 Urethane Striping - Work is approximately 95% complete. Crews are working with punch list items. Project completion is anticipated for December 2012. ~ 2012 Crack Filling - Project has been completed and contractor is working on final quantities. ~ Penny Road - IL 68 to Cook County Line Resurfacing Improvement (Const. by Cook County) - Contractor is working on shoulder grading and restoration. Anticipated completion is the end of November 2012. ~ Randall Road at Gyorr Avenue Traffic Signal Modernization - Work began in late September and continues with the installation of underground conduit; concrete sidewalks, foundation and handholes.

Project Update Photos


Transportation



Name:

Presenter/Sponsor:

SUMMARY:

Attachments:


Assigned Committee:

Committee Remarks:


8A (continued)

Implementation Report (continued)

Steve Coffinbargar

Anticipated 2012 Construction Projects - Intersection Improvements Anticipated/Actual Start ~ Mooseheart Road at IL 31 Intersection Channelization (Const. by IDOT) Winter Letting ~ Randall Road at Big Timber Road Intersection Improvement Fall/Winter Letting Anticipated 2012 Construction Projects - Segment Improvements Anticipated/Actual Start ~ Anderson Road - Keslinger Road to IL 38 New Road and Grade Separation Winter Letting ~ Randall Rd Pace Rte 529 - IL 38 to Sullivan Road Pedestrian Enhancements (Const. by Pace) October ~ South Street Trail Underpass at Randall Road/Keslinger Road September

Anticipated 2012 Construction Projects - Intelligent Traffic Systems Improvements Anticipated/Actual Start ~ LaFox Road at Campton Hills Road Install Warning Flashers Fall ~ Randall Road at Gyorr Road Install Permanent Traffic Signal Fall Design Highlights: ~ Anderson Road Extension - IL 38 to Keslinger Road – Negotiations with property owners for land acquisition continues. The goal is to have this project under construction during 2013/2014. ~ Longmeadow Parkway – Coordination with IDOT continues regarding various elements of Phase I Engineering. Staff continues to work on right of way acquisition at locations where requirements have been defined and confirmed. ~ Burlington Road at IL 47 – Project scope includes construction of a single lane roundabout primarily funded with Federal CMAQ funds. Phase II Engineering and right of way acquisition are ongoing. ~ Stearns Road, Stage 3A, IL 25 - Dunham Road to N/O Brewster Creek – Phase II Engineering and right of way acquisition are ongoing. Construction is targeting a March 8, 2013 IDOT letting. ~ Various Engineering Projects – there are dozens of other projects underway. Please contact our office if you have any questions on the status of any other project.

Project Update Photos


Transportation



2012 CONSTRUCTION PROJECT UPDATE

November Transportation Committee

All lanes are now open on Orchard Road as crews concentrate oncompletion of the bike path and traffic signals for the Orchard Rd addlanes project.

Crews frame for new curb on the new section of Umbdenstock Road forthe Umbdenstock Road bridge replacement project.

Crews begin paving the reconstructed section of Big Timber east ofIL Rte 47 for the Big Timber Embankment Stabilization project..

The contractor is continuing work on the permanent traffic signals andrestoration for the Plank Rd at IL 47 Intersection Improvement.


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

8B-1a

Approving Amendment No. 1 to a Phase I Engineering Services Agreement with Wills Burke Kelsey Associates, Ltd. for Bliss Road over Blackberry Creek, Kane County Section No. 08-00058-02-BR

Steve Coffinbargar - Assistant Director of Transportation

$22,942.02

Budgeted prior to FY2013. Funds available in Local Option Fund #304.

Phase I Engineering is currently proceeding for the replacement of the Bliss Road over Blackberry Creek bridge. The project will replace the existing bridge, originally constructed in the 1930's, using Federal funds for 80% of the total cost. Bliss Woods Forest Preserve is adjacent to this bridge and extensive coordination has occurred with the Forest Preserve District staff. The Forest Preserve requested that the roadway work be continued to the southerly most entrance to the facility to allow for the construction of a left turn lane. Additional engineering effort is required to complete the preliminary roadway design. In addition, a preliminary environmental site assessment is necessary on Bliss Woods land, along with some adjacent properties to check for any environmental issues. This effort is not in the initial scope of work. The Phase I engineering amendment is estimated to be $22,942.02 to cover the necessary work with an estimated reimbursement of 80%.

Resolution, Engineering Agreement, Location Map

Steve Coffinbargar 630-406-7170


12/11/2012

Executive



RESOLUTION NO. 12 -

APPROVING AMENDMENT NO. 1 TO A PHASE I ENGINEERING SERVICES AGREEMENT WITH WILLS BURKE KELSEY ASSOCIATES, LTD. FOR

BLISS ROAD OVER BLACKBERRY CREEK KANE COUNTY SECTION NO. 08-00058-02-BR

WHEREAS, pursuant to Resolution No. 09-356, the Kane County Board appropriated One

Hundred Eighty Seven Thousand Eight Hundred Thirty Three and 02/100 Dollars ($187,833.02) (hereinafter the “Appropriation”) and entered into an agreement with Wills Burke Kelsey Associates, Ltd. for Phase I Engineering services (hereinafter the “Agreement”) for the proposed improvement of the Bliss Road (Kane County Highway No. 78) Bridge over Blackberry Creek (herein referred to as the “Improvement”); and WHEREAS, additional engineering services not anticipated in the Agreement’s original scope of work are needed to conduct a preliminary environmental site assessment and improve access to Forest Preserve District of Kane County property; and WHEREAS, it is in the County’s best interest to extend the upper limit of the Appropriation by an additional Twenty Two Thousand Nine Hundred Forty Two and 02/100 Dollars ($22,942.02) from $187,833.02 to $210,775.04 and to enter into Amendment No. 1 to the Agreement with Wills Burke Kelsey Associates, Ltd for the Improvement (a copy of which is on file with the County Clerk’s Office). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute Amendment No. 1 to the Agreement with Wills Burke Kelsey Associates, Ltd.

BE IT FURTHER RESOLVED that the Kane County Board appropriate the additional sum of Twenty Two Thousand Nine Hundred Forty Two and 02/100 Dollars ($22,942.02) from Local Option Fund #304, Line Item #50140 (Engineering), Purchase Order #2009-2637 to pay for said Phase I engineering services for the Project with approximately eighty percent (80%) reimbursement thereof from federal funds.

Line Item Line Item Description Was

personnel/item/service approved in original

budget or a subsequent budget revision?






of 2, Res. #12-

Passed by the Kane County Board on December 11, 2012. ______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12BLISSWBKPHIAMND#1.4LH

of 7 BLR 05610 (Rev. 9/06) Printed on 11/14/2012 3:19:23 PM

Local Agency Kane County County Kane Section 08-00058-02-BR Project No. BHOS-0089(123) Job No. P-91-162-09 Contact Name/Phone/E-mail Address Mike Zakosek (630-584-1170) [email protected]

L O C A L AGENCY

Amendment #1 to

Preliminary Engineering Services Agreement

For Federal Participation

Purchase Order #

CONSULTANT

Consultant Wills Burke Kelsey Associates, Ltd. Address 116 West Main Street, Suite 201 City St. Charles State Illinois Zip Code 60174-1854 Contact Name/Phone/E-mail Address Andy Underwager (630-443-7755) [email protected]

THIS AGREEMENT is made and entered into this 11th day of December , 2012 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.

Project Description Name Bliss Road Route CH 78 Length 1500’ Structure No. 045-3006 Termini over Blackberry Creek Description: Supplemental tasks associated with Phase I engineering for bridge rehabilitation. The additioanal tasks are necessary as a result of a change in the limits from the initial project scope.

Agreement Provisions I. THE ENGINEER AGREES, 1. 2.

To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of engineering services for the LA for the proposed improvement herein described. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LA or STATE.

3. To complete the services herein described within 550 calendar days from the date of the Notice to Proceed from the LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-

hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed.

5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the

PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein.

6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections

resulting from the ENGINEER’s errors, omissions or negligent acts without additional compensation. Acceptance of work by the STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities.

7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER

and will affix the ENGINEER’s professional seal when such seal is required by law. Plans for structures to be built as a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required by law. It will be the ENGINEER’s responsibility to affix the proper seal as required by the Bureau of Local Roads and Streets manual published by the STATE.

8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.


9. The undersigned certifies neither the ENGINEER nor I have:

a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,

b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or

c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT.

d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,

e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,

f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and

g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default.

10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent

Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). 13. Scope of Services to be provided by the ENGINEER: To perform or be responsible for the performance of the engineering

services for the LA, in connection with the PROJECT hereinbefore described in the outlined attached scope of services, referred to as Exhibit C:

Make such detailed surveys as are necessary for the planning and design of the PROJECT.

Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and

flood flow histories.

Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.

Design and/or approve cofferdams and superstructure shop drawings.

Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or

culvert types and high water effects on roadway overflows and bridge approaches).

Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances.

Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data

for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE.

Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.

Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the

improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage structures, and compliance with applicable design requirements and policies.

Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient

data for the design of the proposed improvement.

Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of cost shall be furnished in quadruplicate.

Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow

pit and channel change agreements including prints of the corresponding plats and staking as required.

See Attached Exhibit C – Scope of Services


II. THE LA AGREES, 1. To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the

following compensation formulas: Cost Plus Fixed Fee CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or CPFF = 14.5%[(2.3 + R)DL + IHDC] Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm’s Actual Overhead Factor R = Complexity Factor Specific Rate (Pay per element) Lump Sum 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:

With Retainage

a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.

b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.

c) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.

Without Retainage

a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.

b) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.

4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-

assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).

III. IT IS MUTALLY AGREED, 1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed. 2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this

AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE, without restriction or limitation as to their use.


3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the ENGINEER’s expense.

4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties

without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.

5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to

verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement.

6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services

rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or

negligent act in the prosecution of the ENGINEER’s work and shall indemnify and save harmless the LA, the STATE, and their officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy.

8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER’s last known post

office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination.

9. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee

or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.

For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement:

(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace.

(2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:

(a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)

days after such conviction. b. Establishing a drug free awareness program to inform employees about:

(1) The dangers of drug abuse in the workplace; (2) The grantee’s or contractor’s policy of maintaining a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations.

c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace.

d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.

e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and

indicating that a trained referral team is in place. g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.


10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LA deems appropriate.

Agreement Summary

Prime Consultant: TIN Number Agreement Amount Wills Burke Kelsey Associates, Ltd. 36-4251536 $22,942.02

Sub-Consultants: TIN Number Agreement Amount Sub-Consultant Total: Prime Consultant Total: $22,942.02 Total for all Work: $22,942.02

Executed by the LA: Kane County

(Municipality/Township/County)

ATTEST:

By: By:

Kane County Clerk Clerk Title: County Board Chairman

(SEAL)

Executed by the ENGINEER:

ATTEST: By: By: Title: Vice President Title: President


Exhibit A - Preliminary Engineering Route: Local Agency: *Firm’s approved rates on file with IDOT’S (Municipality/Township/County) Bureau of Accounting and Auditing: Section: Project: Overhead Rate (OH) 0.00 % Job No.: Complexity Factor (R) 0.00 Calendar Days Method of Compensation: Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC] Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC] Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC] Specific Rate Lump Sum

Cost Estimate of Consultant’s Services in Dollars

Element of Work Employee Classification

Man-Hours

Payroll Rate

Payroll Costs (DL) Overhead* Services by

Others

In-House Direct Costs

(IHDC) Profit Total

Totals 0.00

SEE ATTA

CHED

EXH

IBIT A

Bliss Road (FAP 520) WORK HOUR ESTIMATE FOR CONSULTING SERVICESLocal Agency Kane County Phase I Engineering - Supplement #1Section 08-00058-02-BR Bliss Road Bridge over Blackberry CreekProject BHOS-0089(123)

Job No. P-91-162-09

Description Engineer V Engineer IV Engineer III Engineer IIEngineering Technician

IV

Engineering Technician III

Engineering Technician II

Senior Structural Engineer

Senior Scientist V

Env. Res Spec III

Env. Res Spec II GIS Analyst Sub-Consultant

CostsIn House Direct

CostsWBK LaborCost (CPFF)

1 Early Coordination and Data Collection1.1 Review Existing Data 1 1 11.2 Site Visit

Photo Log 31.3 Addendum Environmental Survey Request (AESR)

Determine project limits / termini 2 2Determine proposed ROW 2 2 2Create AESR Exhibit 3 3Complete online AESR Information form 1Complete electronic submittal to IDOT 1

SUB-TOTAL 24.0 0.0 10.0 2.0 0.0 0.0 2.0 9.0 1.0 0.0 0.0 0.0 0.0 -$ 16.50$ 2,607.57$ PERCENT 0% 42% 8% 0% 0% 8% 38% 4% 0% 0% 0% 0%

2 Route Survey2.1 Additional roadway topography 82.2 Additional roadway cross-sections 82.3 Download data 22.4 Update existing conditions base file 4


5 Stream Hydraulic Analysis And Report5.7 Update proposed condition hydraulic model and waterway information table 45.8 Determine additional impacts to the floodplain and need for compensatory storage 4 2

SUB-TOTAL 10.0 0.0 8.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 -$ -$ 1,215.86$ PERCENT 0% 80% 0% 0% 0% 0% 20% 0% 0% 0% 0% 0%

Route

Printed on 3/5/2012EXHIBIT A

Hours by Task


Job No. P-91-162-09


IV




Senior Scientist V

Env. Res Spec III




Route

6 Wetland Delineation and Report 6.1 Conduct additional wetland delineation 2 4 46.2 Field stake perimeter of additional wetlands 2 26.3 Update wetland report and graphics 4


7 Additional Environmental Surveys7.1 Tree Survey

Perform survey to identify type, structure & condition of trees 2 4Update tree report 4

7.2 Preliminary Environmental Site Assessment (PESA) Activities associated with preparing PESA 6 2 40 QA/QC 4


12 Right-of-Way and Temporary Construction Easement Analysis12.1 From proposed plan & profile, determine areas of ROW taking & construction easements 4 312.2 Quantify and summarize right of way takings and implement into PDR 1

SUB-TOTAL 8.0 0.0 5.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 -$ -$ 988.17$ PERCENT 0% 63% 0% 0% 0% 38% 0% 0% 0% 0% 0% 0%


Hours by Task


Job No. P-91-162-09


IV




Senior Scientist V

Env. Res Spec III




Route

13 Project Development Report Activities13.1 Locaton and Existing Conditions 213.2 Proposed Improvement13.3 Need and purpose of the project 213.4 Variance Determination - Identify variances 213.5 Maintenance of Traffic - Perform analysis and prepare Detour Plan 413.6 Prepare concept plan and profiles and typical sections 12 6 4 213.7 Prepare PDR exhibits 4

SUB-TOTAL 38.0 0.0 26.0 0.0 0.0 6.0 0.0 4.0 2.0 0.0 0.0 0.0 0.0 -$ -$ 4,837.88$ PERCENT 0% 68% 0% 0% 16% 0% 11% 5% 0% 0% 0% 0%

15 Meetings and Coordination15.1 Local Agency coordination meetings (2 meetings @ 2 pers @ 2 hrs each) 4 415.2 FPDKC coordination meeting (1 meeting @ 2 pers @ 2 hrs each) 2 215.3 Preparation of meeting agenda and exhibits (assumes 3 meetings) 3 315.4 Meeting Minutes and Project Memos (Assume 3 Meetings @ 1.0 hrs per mtg.) 3


16 Administration and Management16.1 Project administration 2 2

SUB-TOTAL 4.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 -$ -$ 678.68$ PERCENT 50% 0% 0% 0% 0% 0% 0% 50% 0% 0% 0% 0%

TOTALS 207.0 2.0 58.0 20.0 0.0 6.0 5.0 29.0 17.0 10.0 40.0 14.0 6.0 0.0 599.0 22,942.02$ PERCENT 1% 28% 10% 0% 3% 2% 14% 8% 5% 19% 7% 3%


Hours by Task


Exhibit B

Engineering Payment Report

Prime Consultant Name Wills Burke Kelsey Associates, Ltd.

Address 116 West Main Street, Suite 201, St. Charles, IL 60174 Telephone 630-443-7755 TIN Number 36-4251536 Project Information Local Agency

Kane County.

Section Number 08-00058-02-BR Project Number BHOS-0089(123) Job Number P-91-162-09 This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.

Sub-Consultant Name

TIN Number Actual Payment from Prime Sub-Consultant Total: Prime Consultant Total: Total for all Work

Completed:

Signature and title of Prime Consultant Date

Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above.

Route Bliss Road over Blackberry Creek (FAP 520) Local Agency Kane County Section 08-00058-02-BR Project BHOS-0089(123) Job No. P-91-162-09 Type of Funding HBP Existing Structure No. 045-3006

SUPPLEMENT #1

PHASE I ENGINEERING FOR THE REHABILITATION OF THE

BLISS ROAD BRIDGE OVER BLACKBERRY CREEK S.N. 045-3006


EXHIBIT C - SCOPE OF SERVICES The Kane County Division of Transportation has initiated a project requiring professional engineering services by Wills Burke Kelsey Associates (WBK) for the performance of Phase I Engineering for the replacement of the Bliss Road Bridge over Blackberry Creek (S.N. 045-3006). During preliminary engineering, the County in coordination with the Forest Preserve District of Kane County proposes to extend the project limits to include a left turn lane into Bliss Woods Forest Preserve. In addition, the County has determined to include 5’ shoulders on both sides of the roadway to allow bicyclists to use the roadway.. In order to provide compensatory storage for the proposed geometry, the need for additional right-of-way has been identified. A Special Waste Assessment has been completed that requires a Preliminary Environmental Assessment (PESA). These additional Scope of Work items have been identified that require additional services outside the original scope of the agreement. The following is a comprehensive list of tasks required to supplement the additional scope of work items: TASK 1 – EARLY COORDINATION AND DATA COLLECTION Review of Existing Data. Available information from Kane County will be obtained and reviewed that will include existing right-of-way and property limit data, existing roadway plans from the County, County-based GIS digital topographic survey data and County-based GIS aerial photography. Site Visits. One additional visit to the site will be scheduled to determine site-specific constraints and document existing conditions. Additional photographs will be prepared and added to the log. Photographs will be taken with a digital camera with date stamp and will be saved in electronic files. Addendum Environmental Survey Request (AESR). The Addendum Environmental Survey Request (ESR) will be prepared and submitted since additional right of way is required outside the original area surveyed. The scope will include preparation of AESR project limits map and other exhibits (BLRS Manual Section 20-2). WBK will determine specific project constraints and limits and perform the following.

Exhibit C - Scope of Services Page 2 of 5

Bliss Road over Blackberry Creek S.N. 045-3006 Kane County Division of Transportation

Determine the new project limits;

Identify and determine the existing and proposed project right-of-way;

Identify the proposed improvements; and

Submit detailed exhibits with the submittal following IDOT guidelines. TASK 2 – ROUTE SURVEY AND HYDRAULIC SURVEY Additional route survey will be required to properly document existing field conditions that will serve as the basis for the preliminary engineering and design in this phase. Topographic Survey. The topographic survey will consist of a survey of the site within the extended project limits. This survey will include benchmarks with references, visible utilities, landscaping elements including significant trees 6” in diameter or greater, fences, pavement location and type.

Roadway cross sections will be taken at 50-foot intervals for approximately 500 feet north of the entrance to the Bliss woods Forest Preserve. The entrance will be surveyed for approximately 25 feet. This survey project limits are approximated to provide survey base information for the extended project limits and the entrance to the forest preserve.

These cross sections shall identify the right-of-way, centerline of the roadway, edges of pavement, edges of shoulders, visible structures and the slope of the embankment on each side.

The services will include the survey of any additional wetland boundaries as delineated by WBK.

TASK 6 – WETLAND DELINEATION AND REPORT A wetland delineation of the extended project limits will be performed in conformance with the regulations of the U.S. Army Corps of Engineers and Kane County. A WBK wetland specialist will perform the following tasks.

Review existing maps including the United States Geologic Society (USGS) topographic map, Nation Wetland Inventory (NWI), Soil Survey, Kane County wetland maps, USGS Hydrologic Atlas and aerial photography.

Conduct on-site wetland delineation based on methodology approved by ACOE and accepted by Kane County.

Field stake perimeter of wetlands.

Update wetland report, including resource evaluation, support data, and graphics.

TASK 7 – ADDITIONAL ENVIRONMENTAL SURVEYS Vegetation Survey. This project is adjacent to the Bliss Woods Forest Preserve and easements may be required on this property. WBK will prepare a tree survey for the extended project limits along the proposed corridor. This survey will be conducted in accordance with current IDOT policies and D&E-18. Project survey will locate trees by station and offset and tree size will be identified. This data will be utilized to identify type, structure and condition of the trees within the existing and proposed easements. The tabulation of trees will be updated which summarizes trees



and potential impacts. A summary tree report will be updated that will include all trees six (6) inches in diameter or greater and smaller individuals when planted for landscape purposes. Preliminary Environmental Site Assessment (PESA). WBK will perform a Preliminary Environmental Site Assessment (PESA) for the bridge replacement and road widening project within the limits of the plans prepared by WBK. The screening will be performed consistent with the procedures outlined by the Illinois Department of Transportation (IDOT) in the Bureau of Local Roads and Streets (BLR) Manual – Chapter 20 “Special Environmental Studies”, the Bureau of Design and Environmental (BDE) “Manual for Conducting Preliminary Environmental Site Assessments for Illinois Department of Transportation Highway Projects” and the protocols associated with ASTM E1527-05, a standard environmental site assessment methodology. Historical Background The site’s historical background will be developed from standard historical records. Historical photographs, maps, and aerial photographs will be reviewed. The review will identify the historical land uses and potential areas of environmental concern which may impact the project. Existing Conditions Evaluation Current conditions, environmental features, and standing structures within and adjacent to the project site will be evaluated. A site walk-through of proposed existing Right-of-Way within the project will be performed for evaluation of current environmental conditions. Documentation of the existing conditions will be provided, including photographs. The land-use of the adjacent properties will also be evaluated in accordance with ASTM protocols. Database Record Review WBK will conduct a review of the available public databases to identify potential environmental concerns present in the study area or surrounding areas. The search will include standard state and federal environmental record databases in accordance with the specification of ASTM standards. This review will be based on the project area depicted in the plan and profile prepared by WBK. If necessary, the Illinois Environmental Protection Agency (IEPA) and local government offices will be contacted to obtain additional data pertaining to identified sites or to obtain area history and local records. PESA Report Preparation One copy of the report will be provided to be submitted to IDOT containing the results of the PESA for the entire project area. The following information will be included in this report:

1) The project location and description;

2) Historical uses of the project corridor;

3) A description of the area geology and hydrology;

4) Existing conditions of the site;

5) The status of potential environmental concerns on-site and adjacent to the project

corridor including chemical use and storage, underground and aboveground storage

tanks, solid waste, special waste, hazardous waste, wastewater, and PCBs;

6) Results from the Database Record Review; and

7) A summary of Risk Findings per Section 20-12.03(c) of the BLR Manual



8) A recommendation regarding the necessity of a Preliminary Site Investigation (PSI) if

records of existing contamination are encountered.

Quality Assurance/Quality Control. WBK will perform the necessary QA/QC of the report to ensure the accuracy of the data and the reporting.

Task 12 – Right-of-Way and Temporary Construction Easement Analysis Within the extended project limits and proposed compensatory storage areas, the need for right of way and construction easements will be analyzed and summarized for inclusion to the PDR. TASK 13 – PROJECT DEVELOPMENT REPORT ACTIVITIES WBK will update or revise the applicable sections of the Project Development Report (BLR 22110) to document the extended project limits to obtain Phase I design approval for the project. The PDR will follow the guidelines outlined in the IDOT BLRS Manual. Listed below are the specific tasks to update or revise this report. Variance Determination. Aspects to be constructed at less than the design guidelines will be identified and a clear description of required variances and appropriate justification will be provided. (BLRS Manual Section 27-7) These items will be discussed at the FHWA coordination meeting. Crash Analysis. Crash data for the past three years will be summarized, including a spot map or a location map showing crash locations. The types of crashes will be detailed and include collision diagrams, especially at cluster sites. (BLRS Manual Section 22-2.11(b)(9)) Plan and Profiles. Plan and profile sheet(s) will be developed based on the revised roadway geometry in accordance with the applicable requirements of BLRS Manual. Maintenance of Traffic. An analysis will be performed to determine how vehicle traffic and pedestrians will be accommodated during construction. It is assumed for this project that a detour will be the most effective MOT during construction. A Detour Plan will be prepared in Phase I and submitted and approved by IDOT. (BLRS Manual Section 22-2.11(b)(9)) TASK 15 – MEETINGS AND COORDINATION Meetings and coordination will serve to discuss and resolve issues in the preliminary design process. Minutes of all meetings will be prepared by WBK and distributed within five working days of the meeting. WBK will be responsible for maintaining a list of action items that will be updated at each meeting.

WBK has allotted for two (2) additional coordination meeting with the County

WBK has allotted for one (1) meeting with the Forest Preserve District of Kane County

This task also includes the preparation of agendas and exhibits for these meetings

WBK will prepare and distribute meeting minutes for the aforementioned meetings TASK 16 – ADMINISTRATION AND MANAGEMENT The successful management of a Phase I project requires scheduling and reporting of the progress of the project.



EXCLUSIONS TO THE SCOPE OF SERVICES The foregoing outlines WBK’s understanding of the Scope of Services required for the successful completion of this Phase I engineering project. The following tasks or items were deemed unnecessary for this project, were excluded from the Scope and would be considered as additional services if required by IDOT, the FHWA, or any other agency for the successful completion of the project.

An Environmental Class of Action Determination

An Intersection Design Study.

Any design, coordination, or engineering work associated with a bicycle path.

IDNR-OWR Individual Permit.

USCOE Joint Permit.

Appraisals or negotiations related to Right-of-Way or temporary easements.


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

8B-1b

Approving Amendment No. 1 to a Local Agency Intergovernmental Agreement with the State of Illinois for Phase I Engineering Services for Bliss Road over Blackberry Creek, Kane County Section No. 08-00058-02-BR


N/A

Attached is the draft amended Intergovernmental Agreement with IDOT that will provide for approximately 80% federal reimbursement for the amended Phase I Engineering Agreement for Bliss Road over Blackberry Creek. Kane County's share for amendment #1 is estimated at $4,588.40.




12/11/2012

Executive



RESOLUTION NO. 12 -

APPROVING AMENDMENT NO. 1 TO A LOCAL AGENCY INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOIS

FOR PHASE II ENGINEERING SERVICES FOR STEARNS ROAD BRIDGE CORRIDOR – STAGE 3A

ILLINOIS ROUTE 25 FROM DUNHAM ROAD TO NEW STEARNS ROAD KANE COUNTY SECTION NO. 06-00214-18-RP

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1, et seq.

authorizes the County of Kane (County) and the State of Illinois (State) to cooperate in the performance of their respective duties and responsibilities by contract and other agreements; and

WHEREAS, the County and the State desire to cooperate among themselves to accomplish the

design of highway improvements on Illinois State Route 25 that are part of the Kane County Highway No. 37 (Stearns Road) Bridge Corridor (hereinafter referred to as the “Improvement”); and

WHEREAS, pursuant to Kane County Resolution No. 09-477, the County and the State entered into an intergovernmental agreement (hereinafter the “Agreement”) that provides that federal and state cost participation shall cover ninety percent (90%) of the entire costs for Phase II Engineering for the Improvement; and

WHEREAS, Kane County has made significant progress on the Phase II Engineering, but additional engineering work is necessary for the completion thereof; and

WHEREAS, the County and the State desire to continue to cooperate among themselves to accomplish the Improvement and desire to amend the Agreement by increasing the estimated final cost of the Phase II engineering for the Improvement therefor by $25,000.00; and WHEREAS, the County and the State have determined a mutually satisfactory allocation of responsibilities and costs for said Improvement as set forth in Amendment No. 1 to the Agreement (a copy of which is on file with the County Clerk's Office) with the County being reimbursed approximately ninety percent (90%) of the cost thereof. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute Amendment No. 1 to the Agreement with the State of Illinois acting through the Illinois Department of Transportation for Phase II Engineering for the Improvement.

of 2, Res. #12-

Passed by the Kane County Board on December 11, 2012. ______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12STRNSPHII IDOTAMND.4LH

Printed 11/15/2012 BLR 05311 (Rev. 01/06/12)

Local Agency

County of Kane

State Contract

Day Labor

Local Contract

RR Force Account

Local Agency Amendment # 1 for Federal Participation

Section: 08-00058-02-BR Fund Type: HBP ITEP Number:

Construction Engineering Right-of-WayJob Number Project Number Job Number Project Number Job Number Project Number

P-91-162-09 BHOS-0089(123)

This Amendment is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”.

BE IT MUTUALLY AGREED that all remaining provisions of the original agreement not altered by this Amendment shall remain in full force and effect and the Amendment shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns.

Amended Division of Cost

Type of Work FHWA % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 168,620 ( * ) ( ) 42,155 ( BAL ) 210,775 Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 168,620 $ $ 42,155 $ 210,775 *Maximum FHWA (HBP) Participation 80% not to Exceed $168,620

NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.

If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.

The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost.

The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above.

APPROVED APPROVED Local Agency State of Illinois

Department of Transportation

Chris Lauzen Name of Official (Print or Type Name) Ann L. Schneider, Secretary of Transportation Date

Kane County Board Chair By: Title (County Board Chairperson/Mayor/Village President/etc.) (Delegate’s Signature)

(Delegate’s Name - Printed) (Signature) Date

The above signature certifies the agency’s TIN number is William Frey, Interim Director of Highways/Chief Engineer Date

36-6006585 conducting business as a Governmental Entity.

DUNS Number 945248565 Ellen J. Schanzle-Haskins, Chief Counsel Date

NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required.

Matthew R. Hughes, Director of Finance and Administration Date

Healy Rd

Bliss

Rd.

Prairie St.

Merill Rd.Scott R

d.

Denny Rd.

Hank

Ga

Sugar Grove

47

56

30

M:\dotserver2\USERS\Committee\201210 October\Implementation\Land Acq\LaFox over Mill Creek\Map Standard_LaFox Rd over Mill Crk loc map.mxd

0 1,200 2,400 3,600 4,800600Feet

0 1Miles

/Virgil

ElginPlato

Aurora

Rutland Dundee

Big Rock

Kaneville

Campton

Burlington

Hampshire

BlackberryBatavia

Geneva

Section Number 08-00058-02-BRBliss Road over Blackberry Creek - Bridge Replacement

BridgeReplacement

Legend

Fox River

County Boundry

Township Boundry

Rail Roads

County Roads46734

Interstates§̈¦88

US Roadstu30

State Roads!(31

Municipalities

Forest Preserves

Other Roads

Main St.

Healy Rd

Bliss

Rd.

Prairie St.

Merill Rd.Scott R

d.

Denny Rd.

Hank

Ga

47

56

30

M:\dotserver2\USERS\Committee\201210 October\Implementation\Land Acq\LaFox over Mill Creek\Map Standard Aerial_LaFox Rd over Mill Crk loc map.mxd

0 1,200 2,400 3,600 4,800600Feet

0 1Miles

/Virgil

ElginPlato

Aurora

Rutland Dundee

Big Rock

Kaneville

Campton

Burlington

Hampshire

BlackberryBatavia

Geneva

Section Number 08-00058-02-BRBliss Road over Blackberry Creek - Bridge Replacement

BridgeReplacement

Legend

Fox River

County Boundry

Township Boundry

Rail Roads

County Roads46734

Interstates§̈¦88

US Roadstu30

State Roads!(31

Municipalities

Forest Preserves

Other Roads

Main St.


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

8B-2a

Approving Amendment No. 1 to a Phase II Engineering Services Agreement with Alfred Benesch and Company for the Stearns Road Bridge Corridor – Stage 3A, IL 25 from Dunham Road to New Stearns Road, Kane County Section No. 06-00214-18-RP


$25,000.00


Phase II Engineering is currently proceeding for the reconstruction and add lanes of Stearns Stage 3A, IL 25 from Dunham Road to New Stearns Road. During the process of coordinating the replacement of the UP Railroad structure, it was learned that the UP Railroad will no longer support the previously approved offset alignment bridge alternative. The current UP Railroad guidelines state that the preferred approach is to utilize a run-around track alignment and shoo-fly structure to allow for replacement on the alignment of the existing structure. Additional engineering effort is required to complete the bridge Type, Size and Location Report for the redesigned UP Railroad structure replacement as part of this improvement. The Phase II Engineering amendment is estimated to be $25,000.00 to cover the necessary work.

Resolution, Amended Engineering Agreement, Location Map



12/11/2012

Executive



RESOLUTION NO. 12 -

APPROVING AMENDMENT NO. 1 TO A PHASE II ENGINEERING SERVICES AGREEMENT WITH ALFRED BENESCH AND COMPANY FOR THE STEARNS ROAD BRIDGE CORRIDOR – STAGE 3A


WHEREAS, pursuant to Resolution No. 09-476, the County of Kane appropriated One Million

Six Hundred Sixty Nine Thousand Eight Twenty Seven and 37/100 Dollars ($1,669,827.37) (hereinafter the “Appropriation”) and entered into an agreement with Alfred Benesch & Company for Phase II engineering services (hereinafter the “Agreement”) for the proposed Stearns Road (Kane County Highway No. 83) Bridge Corridor, Illinois Route 25 (IL 25) from Dunham Road to New Stearns Road (hereinafter the “Project”); and WHEREAS, additional engineering services not anticipated in the Agreement’s original scope of work are needed to achieve compliance with the Union Pacific Railroad Company’s (hereinafter “UPRR”) new standards for the UPRR crossing over IL 25 temporary “shoo-fly” detour structure; and WHEREAS, it is in the County’s best interest to extend the upper limit of the Appropriation by an additional Twenty Five Thousand Dollars ($25,000.00) from $1,669,827.37 to $1,694,827.37 and to enter into Amendment No. 1 to the Agreement with Alfred Benesch & Company for the Project. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute Amendment No. 1 to the Agreement with Alfred Benesch & Company (a copy of which is on file with the County Clerk's Office) for the Project. BE IT FURTHER RESOLVED that the Kane County Board appropriate the additional sum of Twenty Five Thousand Dollars ($25,000.00) from Local Option Fund #304, Line Item #50140 (Engineering) to pay for said Phase II engineering services.



budget revision?






of 2, Res. #12-


______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12STRNSPHIIBNSCHSPPLMNT.4LH


Local Agency County of Kane County Kane Section 06-00214-18-RP Project No. HPP-1527 (034) Job No. D-91-308-10 Contact Name/Phone/E-mail Address Steve Coffinbargar [email protected]

L O C A L AGENCY



CONSULTANT

Consultant Alfred Benesch Address 205 No. Michigan Suite #2400 City Chicago State IL Zip Code 60601 Contact Name/Phone/E-mail Address Kevin Fitzpatrick/312-565-0450 [email protected]

THIS AGREEMENT is made and entered into this 11th day of December , 2012 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.

Project Description Name Stearns Road Route F.A.P. 361 Length 4442 FT Structure No. 045-2033/3168 Termini IL 25/Stearns from Dunham Road west intersection leg to north leg of Stearns at IL 25 Description: Supplement to the Phase II Engineering contract to complete the UPRR structure design as part of the add lanes/reconstruction and bridge replacement project. Scope includes: Complete the plans, special provisions and cost estimate in compliance with UPRR standards for the UPRR over IL 25/Stearns Rd temporary shoo-fly structure. Agreement Provisions I. THE ENGINEER AGREES, 1. 2.





















Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). 13. Scope of Services to be provided by the ENGINEER:


Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories.

Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water

Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.


Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effects on roadway overflows and bridge approaches).

Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of

Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances.














With Retainage




Without Retainage









Agreement Summary

Prime Consultant: TIN Number Agreement Amount Alfred Benesch & Company 36-2407363 $25,000.00


Executed by the LA: County of Kane


ATTEST:

By: By: John A. Cunningham Clerk Title: Chairman, County Board

(SEAL)


ATTEST: Alfred Benesch & Company By: By: Title: Title: President/CEO


Exhibit A - Preliminary Engineering Route: IL25/Stearns Road Local Agency: County of Kane *Firm’s approved rates on file with IDOT’S (Municipality/Township/County) Bureau of Accounting and Auditing: Section: 06-00214-18-RP Project: HPP-1527 (037) Overhead Rate (OH) 0.00 % Job No.: C-91-230-12 Complexity Factor (R) 0.00 Calendar Days 300 Method of Compensation: Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC] Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC] Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC] Specific Rate Lump Sum

Cost Estimate of Consultant’s Services in Dollars

Element of Work Employee Classification

Man-Hours

Payroll Rate

Payroll Costs (DL) Overhead* Services by

Others

In-House Direct Costs (IHDC)

Profit Total

6.0 Structures 220.00

$39.26

$8637.20

$12365.88

$3996.92 $25,000.00

Totals 220.00

$39.26

$8637.20

$12,365.88

$3996.92 $25,000.00


Exhibit B

Engineering Payment Report

Prime Consultant Name Alfred Benesch Address 205 No. Michigan Ave Suite Telephone 312-565-0450 TIN Number 36-2407363 Project Information Local Agency

Kane County Division of Transportation

Section Number 06-00214-18-RP Project Number HPP-1527 (037) Job Number C-91-230-12 This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.

Sub-Consultant Name

TIN Number Actual Payment from Prime Sub-Consultant Total: Prime Consultant Total: Total for all Work

Completed:

Signature and title of Prime Consultant Date

Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above.

1

EXHIBIT “D”

CONTRACTOR DISCLOSURE ACKNOWLEDGEMENT

KANE COUNTY CODE, ARTICLE III, DIVISION 3, SECTION 2-211

1. Prior to award, every contractor or vendor who is seeking or who has obtained contracts or change orders to contracts or two (2) or more individual contracts with Kane County resulting in an amount greater than Fifteen Thousand Dollars ($15,000) shall disclose to the Kane County Purchasing Department, in writing all cumulative campaign contributions, (which includes multiple candidates) made within the previous twelve (12) months of awarding of the contract made by that contractor, union, or vendor to any current officer or countywide elected officer whose office the contract to be awarded will benefit. Disclosure shall be updated annually during the term of a multi-year contract and prior to any change order or renewal requiring Board level approval. For purposes of this disclosure requirement, “contractor or vendor” shall include owners, officers, managers, insurance brokers, lobbyists, agents, consultants, bond counsel and underwriters counsel, subcontractors, corporations, partnerships, associations, business trusts, estates, trustees, and/or beneficiaries under the control of the contracting person, and political action committees to which the contracting person has made contributions.

2. All contractors and vendors who have obtained or are seeking contracts with Kane County must

disclose the following information which shall be certified and attached to the application or document. Penalties for knowingly violating disclosure requirements will potentially result in immediate cancellation of the contract, and possible disbarment from future County contracts:

A. Name, address and percentage of ownership interest of each individual or entity having a

legal or a beneficial interest of more than five percent (5%) in the applicant. Any entity required by law to file a statement providing substantially the information required by this paragraph with any other government agency may file a duplicate of such statement;

B. Names and contact information of their lobbyists, agents and representatives and all

individuals who are or will be having contact with County employees or officials in relation to the contract or bid. This information disclosure must be updated when any changes to the information occurs.

C. Whenever any interest required to be disclosed in paragraph (a) above is held by an agent or

agents, or a nominee or nominees, the principals for whom such agents or nominees hold such interest shall also be disclosed. The application of a spouse or any other party, if constructively controlled by another person, or legal entity as set forth above, shall state the name and address and percentage of beneficial interest of such person or entity possessing such constructive control and the relationship under which such control is being or may be exercised. Whenever a stock or beneficial interest is held by a corporation or other legal entity, such shareholder or beneficiary shall also make disclosure as required by paragraph (a) above.

D. A statement under oath that the applicant has withheld no disclosures as to economic interests

in the undertaking nor reserved any information, data or plan as to the intended use or purpose for which it seeks County Board or other county agency action.

3. All disclosures and information shall be current as of the date upon which the application is

presented and shall be maintained current until such time as Kane County shall take action on the

2

application. Furthermore, this information shall be maintained in a database by the Purchasing Department, and made available for public viewing.

4. Notwithstanding any of the above provisions, the County Purchasing Department with respect to

contracts awarded may require any such additional information from any applicant which is reasonably intended to achieve full disclosure relevant to the application for action by the County Board or any other County agency.

5. Any failure to comply with the provisions of this section shall render any ordinance, ordinance

amendment, County Board approval or other County action in behalf of the applicant failing to comply voidable at the option of the County Board or other County agency involved upon the recommendation of the County Board Chairman or the majority of the County Board.

6. Contractor Disclosure information shall be sent to the Kane County Purchasing Department and the Kane County Division of Transportation at the following address, or via email, prior to Transportation Committee of the Kane County Board:

Kane County Government Center Purchasing Department, Bldg A 719 S. Batavia Ave. Geneva, IL 60134 [email protected] Kane County Division of Transportation

Linda Haines 41W011 Burlington Road St. Charles, IL 60175 [email protected]

Company Name: _____________________________

Contact Person: _____________________________

Address: _____________________________

City: _____________________________

State: ______________

Zip Code: ______________

Phone: _______________________

jmajewski

Typewritten Text

Alfred Benesch & Co.

jmajewski

Typewritten Text

Kevin Fitzpatrick

jmajewski

Typewritten Text

205 N. Michigan, Suite 2400

jmajewski

Typewritten Text

Chicago

jmajewski

Typewritten Text

IL

jmajewski

Typewritten Text

60601

jmajewski

Typewritten Text

312-565-0450


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

8B-2b

Approving Amendment No. 1 to a Local Agency Intergovernmental Agreement with the State of Illinois for Phase II Engineering Services for Stearns Road Bridge Corridor – Stage 3A, IL 25 from Dunham to New Stearns Road, Section No. 06-00214-18-RP


N/A

Attached is the draft amended Intergovernmental Agreement with IDOT that will provide for approximately 80% federal reimbursement, along with 10% State reimbursement for the amended Phase II Engineering Agreement for Stearns Road, Stage 3A, IL 25 from Dunham Road to New Stearns Road. Kane County's share for amendment #1 is estimated at $2,500.00.

Resolution, Amended Funding Agreement, Location Map



12/11/2012

Executive



RESOLUTION NO. 12 -

APPROVING AMENDMENT NO. 1 TO A LOCAL AGENCY INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOIS

FOR PHASE II ENGINEERING SERVICES FOR STEARNS ROAD BRIDGE CORRIDOR – STAGE 3A





design of highway improvements on Illinois State Route 25 that are part of the Kane County Highway No. 37 (Stearns Road) Bridge Corridor (hereinafter referred to as the “Improvement”); and

WHEREAS, pursuant to Kane County Resolution No. 09-477, the County and the State entered into an intergovernmental agreement (hereinafter the “Agreement”) that provides that federal and state cost participation shall cover ninety percent (90%) of the entire costs for Phase II Engineering for the Improvement; and

WHEREAS, Kane County has made significant progress on the Phase II Engineering, but additional engineering work is necessary for the completion thereof; and

WHEREAS, the County and the State desire to continue to cooperate among themselves to accomplish the Improvement and desire to amend the Agreement by increasing the estimated final cost of the Phase II engineering for the Improvement therefor by $25,000.00; and WHEREAS, the County and the State have determined a mutually satisfactory allocation of responsibilities and costs for said Improvement as set forth in Amendment No. 1 to the Agreement (a copy of which is on file with the County Clerk's Office) with the County being reimbursed approximately ninety percent (90%) of the cost thereof. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute Amendment No. 1 to the Agreement with the State of Illinois acting through the Illinois Department of Transportation for Phase II Engineering for the Improvement.

of 2, Res. #12-

Passed by the Kane County Board on December 11, 2012. ______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12STRNSPHII IDOTAMND.4LH

Printed 11/15/2012 BLR 05311 (Rev. 01/06/12)

Local Agency

County of Kane

State Contract

Day Labor

Local Contract

RR Force Account


Section: 06-00214-18-RP Fund Type: HPP ITEP Number:


D-91-308-10 HPP-1527(034)




Type of Work FHWA % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 1,355,863 ( * ) 169,483 ( ** ) 169,482 ( Bal ) 1,694,828 Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 1,355,863 $ 169,483 $ 169,482 $ 1,694,828 *Maximum FHWA (HPP) participation 80% not to exceed $1,355,863.00.

**Maximum State participation not to exceed $169,483.00, to be used first.








Chairman, County Board By: Title (County Board Chairperson/Mayor/Village President/etc.) (Delegate’s Signature)



36 6006585 conducting business as a Governmental Entity.




54

54

5454

54

StearnsRd.

WestBartlett

Rd.

Army Trail Rd.

unha

m R

d.

SouthElgin

Wayne

Bartlett

61

37

20

19

M:\dotserver2\USERS\Committee\0909 September 2009\Implementation\Design\Stearns\Stage 3A\MapStandard_Stearns Road Stage 3A Construction Loc Map.mxd

0 1Miles

/Section 06-00214-18-RPStage 3A Stearns Corridor

Stage 3A Stearns Road fromIL Rte 25 to New Stearns Road

Legend

Fox River

County Boundry

Township Boundry

Rail Roads

County Roads46734

Interstates§̈¦88

US Roadstu30

State Roads!(31

Municipalities

Forest Preserves

Other Roads

Big Rock

Kaneville

SugarGrove

Virgil

Burlington

Blackberry

Campton

Plato

Hampshire DundeeRutland

St.Charles

Elgin

Geneva

Aurora

Batavia

!(

!(

54

54

5454

54

StearnsRd.

WestBartlett

Rd.

Army Trail Rd.

unha

m R

d.

61

37

20

19

M:\dotserver2\USERS\Committee\0909 September 2009\Implementation\Design\Stearns\Stage 3A\MapStandard Aerial_Stearns Road Stage 3A Construction Loc Map.mxd

0 1Miles

/Section 06-00214-18-RPStage 3A Stearns Corridor

Stage 3A Stearns Road fromIL Rte 25 to New Stearns Road

Legend

Fox River

County Boundry

Township Boundry

Rail Roads

County Roads46734

Interstates§̈¦88

US Roadstu30

State Roads!(31

Municipalities

Forest Preserves

Other Roads

Big Rock

Kaneville

SugarGrove

Virgil

Burlington

Blackberry

Campton

Plato

Hampshire DundeeRutland

St.Charles

Elgin

Geneva

Aurora

Batavia

!(

!(


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

8B-3a

Approving Amendment No. 1 to a Phase II Engineering Services Agreement with Wills Burke Kelsey Associates, Ltd. for Jericho Road over Blackberry Creek, Kane County Section No. 04-00329-00-BR


$16,779.92


Phase II Engineering is currently proceeding for the replacement of the Jericho Road over Blackberry Creek bridge. The project will replace the existing bridge, originally constructed in the 1930's, using Federal funds for 80% of the total cost. Highway plats for right of way acquisition were prepared at the end of Phase I engineering. However, due to negotiations with several of the property owners, the plats need revisions to reflect changes in the proposed right of way takes. The Phase II engineering amendment is estimated to be $16,779.92 to cover the necessary work.




12/11/2012

Executive



RESOLUTION NO. 12 -

APPROVING AMENDMENT NO. 1 TO A PHASE II ENGINEERING SERVICES AGREEMENT WITH WILLS BURKE KELSEY ASSOCIATES, LTD. FOR

JERICHO ROAD OVER BLACKBERRY CREEK KANE COUNTY SECTION NO. 04-00329-00-BR

WHEREAS, pursuant to Resolution No. 12-11, the Kane County Board appropriated Two

Hundred Twenty Four Thousand Two Hundred and 95/100 Dollars ($224,200.95) (hereinafter the “Appropriation”) and entered into an agreement with Wills Burke Kelsey Associates, Ltd. for Phase II engineering services (hereinafter the “Agreement”) for the proposed improvement of the Jericho Road (Kane County Highway No. 24) Bridge over Blackberry Creek (herein referred to as the “Improvement”); and WHEREAS, additional engineering services are needed due to negotiations with property owners adjacent to the Improvement which and require plat revisions to reflect changes in proposed right of way acquisitions; and WHEREAS, it is in the County’s best interest to extend the upper limit of the Appropriation by an additional Sixteen Thousand Seven Hundred Seventy Nine and 92/100 Dollars ($16,779.92) from $224,200.95 to $240,980.87 and to enter into an Amendment No. 1 to the Agreement with Wills Burke Kelsey Associates, Ltd for the project. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute Amendment No. 1 to the Agreement with Wills Burke Kelsey Associates, Ltd. (a copy of which is on file with the County Clerk's Office) for the project.

BE IT FURTHER RESOLVED that the Kane County Board appropriate the additional sum of Sixteen Thousand Seven Hundred Seventy Nine and 92/100 Dollars ($16,779.92) from Local Option Fund #304, Line Item #50140 (Engineering), Purchase Order #2012-544 to pay for said Phase II Engineering services for the Project with approximately eighty percent (80%) reimbursement thereof from federal funds.

Line Item Line Item Description Was

personnel/item/service approved in original

budget or a subsequent budget revision?






of 2, Res. #12-

Passed by the Kane County Board on December 11, 2012. ______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12JRCHOWBKPHIIAMND#1.4LH

of 7 BLR 05610 (Rev. 9/06) Printed on 10/31/2012 11:26:49 AM

Local Agency Kane County County Kane Section 04-00329-00-BR Project No. BRM-8003(838) Job No. D-91-339-07 Contact Name/Phone/E-mail Address Mike Zakosek (630-584-1170) [email protected]

L O C A L AGENCY



Supplement #1

CONSULTANT

Consultant Wills Burke Kelsey Associates, Ltd. Address 116 West Main Street, Suite 201 City St. Charles State Illinois Zip Code 60174-1854 Contact Name/Phone/E-mail Address P.J. Fitzpatrick (630-443-7755) [email protected]

THIS AGREEMENT is made and entered into this day of , between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.

Project Description Name Jericho Road Route FAU 1542 Length 0.17 mi. Structure No. 045-3010 Termini Over Blackberry Creek Description: Supplemental tasks associated with Phase II engineering for bridge rehabilitation. The additioanal tasks are necessary as a result in change to the limits of right-of-way from the initial Plat-of-Highways completed in Phase I engineering.

Agreement Provisions I. THE ENGINEER AGREES, 1. 2.





















Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). 13. Scope of Services to be provided by the ENGINEER: To perform or be responsible for the performance of the engineering

services for the LA, in connection with the PROJECT hereinbefore described in the outlined attached scope of services, referred to as Exhibit C:


Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and

flood flow histories.

Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.


Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or

culvert types and high water effects on roadway overflows and bridge approaches).

Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances.











See Attached Exhibit B – Scope of Services




With Retainage




Without Retainage









Agreement Summary

Prime Consultant: TIN Number Agreement Amount Wills Burke Kelsey Associates, Ltd. 36-4251536 $16,779.92


Executed by the LA: Kane County


ATTEST:

By: By:

Kane County Clerk Clerk Title: County Board Chairman

(SEAL)


ATTEST: By: By: Title: Vice President Title: President

EXHIBIT A - SUPPLEMENT #1 - RIGHT-OF-WAY PLAT REVISION AND ALTA SURVEYJericho Road Over Blackberry Creek

Jericho RoadRoute FAU 1542Local Agency Kane County Division Of TransportationSection 04-00329-00-BR *Firm's approved rates on file with IDOT'sProject BRM-8003(838) Bureau of Accounting and Auditing:Job No. D-91-339-07Existing Structure No. 045-3010 Overhead Rate (OH) 137.64 %

Complexity Factor ( R ) 0.000Method of Compensation: Calendar Days 540Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC]Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC]Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC] Date: 11/27/2011Specified Rate (0.37 + R) DLLump Sum

Cost Estimate of Consultant's Services in Dollars

Employee Classification Man-Hours

Payroll Rate

Payroll Costs (DL)

Overhead (DLxOH)

Services by Others

In-HouseDirect Costs(IHDC)

Fixed Fee Total

13 Early Coordination and Data Collection -$ -$ $0.00 $0.00Surveyor III 12.0 $36.55 $438.60 $603.69 $152.63 $1,194.92

13 Right-of-Way Survey -$ 132.48$ $19.21 $151.69Engineering Technician II 11.0 $28.00 $308.00 $423.93 $107.18 $839.11Surveyor III 29.0 $36.55 $1,059.95 $1,458.92 $368.86 $2,887.73

13 Plat-of-Highways -$ 127.44$ $18.48 $145.92Engineering Technician II 32.0 $28.00 $896.00 $1,233.25 $311.81 $2,441.06Surveyor III 32.0 $36.55 $1,169.60 $1,609.84 $407.02 $3,186.46

13 ALTA.ACSM Land Title Surveys -$ 129.96$ $18.84 $148.80Engineering Technician II 14.0 $28.00 $392.00 $539.55 $136.42 $1,067.97Surveyor III 16.0 $36.55 $584.80 $804.92 $203.51 $1,593.23

14 Staking Final Corners -$ 90.00$ $13.05 $103.05Engineering Technician II 10.0 $28.00 $280.00 $385.39 $97.44 $762.83Surveyor III 10.0 $36.55 $365.50 $503.07 $127.19 $995.76

14 Administration and Management -$ -$ $0.00 $0.00Engineering Technician IV 10.0 $46.30 $463.00 $637.27 $161.12 $1,261.39

Totals 176.0 5,957.45$ 8,199.83$ -$ 479.88$ 2,142.76$ 16,779.92$

Element of Work

Printed on 10/23/20123:19 PM 1 of 7EXHIBIT A

Exh A-CPFF

Route FAU 1542Local Agency County of Kane

Section 04-00329-00-BR

Project BRM-8003(838)

Job No. D-91-339-07

Existing Structure No.BRM-8003(838)

Description Engineering Technician IV

Engineering Technician II Surveyor III Sub-Consultant


Costs

Adjusted Average Hourly Rates13.1 Early Coordination and Data Collection1.1 Review Title Commitments 41.2 Courthouse Research 41.3 Review Courthouse Documents 21.4 Review existing Plat from Western 2

SUB-TOTAL 12.0 12.0 -$ -$ PERCENT 100%

13.2 Right-of-Way Survey2.1 Office Generated Monumentation from existing plat 3 12.2 Monument Reconnaissance 8 162.3 Data Download 22.4 Existing Right of Way Analysis 10

SUB-TOTAL 40.0 11.0 29.0 -$ 132.48$ PERCENT 28% 73%

13.3 Plat-of-Highways3.1 Develop new base sheets from Orignal Plats by Western Engineering 12 2

Convert AutoCadd to Geopack FormatConvert drafting standard to meet current IDOT drafting library standardsRevise FVPD site as exisitng ROW

3.2 Plat (3 Parcels) 8 6Revise proposed right-of-way based on KDOT requestRevise area calculation and parcel tables Revise bearings to match coordinate system

3.3 Legals (3 Parcels) 2 83.4 KDOT Submittal and Review 4

Disposition of Comment to KDOT Review 2 43.5 IDOT Submittal and Review 4 2

Disposition of Comment to IDOT Submiittal (assume 2 reviews) 4 6SUB-TOTAL 64.0 32.0 32.0 -$ 127.44$

PERCENT 50% 50%13.4 ALTA.ACSM Land Title Surveys

ALTA Survey4.1 Parcel 14-25-400-031 - (Entire Parcel)

Field Survey of property improvements 6Plat 8 3Table A #'s 1, 2, 4, 7, 11, 13, & 19 4 3Legal 2 4



Hours by Task

Route FAU 1542Local Agency County of Kane



Job No. D-91-339-07

Existing Structure No.BRM-8003(838)

Description Engineering Technician IV

Engineering Technician II Surveyor III Sub-Consultant


Costs

Adjusted Average Hourly Rates13.5 Staking Final Corners5.1 Staking Proposed Right of Way 5 55.2 Staking Parcel Boundary 5 5


13.6 Administration and Management 6.1 Project administrative set-up

Scope of work reviews & Scheduling 2Manpower planning 2Project team meetings 2Contract administration 2

6.2 General administrative task associated with budgeting and invoicing 2SUB-TOTAL 10.0 10.0 -$ -$

PERCENT 100%TOTALS 176.0 10.0 67.0 99.0 -$ 479.88$

PERCENT 6% 38% 56%


Hours by Task

Route FAU 1542

Local Agency County of Kane



Job No. D-91-339-07

Jericho Road Over Blackberry CreekKane County Division Of Transportation

EXHIBIT A - SUPPLEMENT #1 - RIGHT-OF-WAY PLAT REVISION AND ALTA SURVEY

Development of Project Hourly Rates (IDOT Method)

Item2012

Actual Rate

2013 Projected @ 3.0% Increase





Average Hourly Rate as a Percent of 2010 Rate 100.0% 103.0% 106.1% 109.3% 112.6% 115.9%

Estimated Months of Contract in Given Year 12 0 0 0 0 0

% of Project Duration 100.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Extension 1.000 0.000 0.000 0.000 0.000 0.000

Weighted Project Hourly Rate Multiplier

Note: Salary Adjustments are applied on January 1 of Each Year 1.0000

Project Duration: January 1, 2012 to July 1, 2013 = 12 months

Allowed Percentage Escalation 3.00% 1.030


Escalator Avg. Hly. Calc.

Route FAU 1542Local Agency County of KaneSection 04-00329-00-BRProject BRM-8003(838)Job No. D-91-339-07

Jericho Road Over Blackberry CreekKane County Division Of Transportation


Escalation Factor 1.000

Classification 2012 Actual Rate Adjusted Rate

Engineer VI 67.00$ 67.00$

Engineer V 64.65$ 64.65$

Engineer IV 48.81$ 48.81$

Engineer III 31.50$ 31.50$

Engineer II 27.55$ 27.55$

Engineer I 25.48$ 25.48$

Engineering Technician IV 46.30$ 46.30$

Engineering Technician III 38.60$ 38.60$

Engineering Technician II 28.00$ 28.00$

Senior Structural Engineer 56.25$ 56.25$

Surveyor III 36.55$ 36.55$

Senior Scientist V 62.00$ 62.00$

Env. Res Spec III 26.00$ 26.00$

Env. Res Spec II 24.50$ 24.50$

Resource Planner V 54.19$ 54.19$

Resource Planner III 27.65$ 27.65$

GIS Analyst 26.75$ 26.75$

Administrative Manager 28.75$ 28.75$

Office Professional 17.00$ 17.00$

Engineering Intern 13.00$ 13.00$


Avg. Hly. Rates

EXHIBIT A - SUPPLEMENT #1 - RIGHT-OF-WAY PLAT REVISION AND ALTA SURVEYIn-House Direct Costs (IHDC)

Route FAU 1542Local Agency County of KaneSection 04-00329-00-BRProject BRM-8003(838)Job No. D-91-339-07Existing Structure No.045-3010

Consultant Wills Burke Kelsey Associates, Ltd. TASK 13.1 TASK 13.2 TASK 13.3 TASK 13.4

ITEM UNITS UNIT COST QUANT. TOTAL COST QUANT. TOTAL COST QUANT. TOTAL COST

DIRECT COSTSPostage & Shipping (UPS, Fed-Ex) UNIT $1.00 $0.00 $0.00 $0.00Travel Mileage DAY $45.00 $0.00 2 $90.00 $0.00Travel Mileage MILE $0.51 $0.00 $0.00 $0.0024 x 36 BW Bond Sheets SHEET $0.66 $0.00 3 $1.98 9 $5.9424 x 36 Color Bond Sheets SHEET $21.00 $0.00 $0.00 $0.0024 x 36 Mylar Plots SHEET $13.50 $0.00 3 $40.50 9 $121.5024 x 36 Display Boards EACH $33.00 $0.00 $0.00 $0.0011 x 17 BW Photocopies SHEET $0.20 $0.00 $0.00 $0.0011 x 17 Color Photocopies SHEET $2.25 $0.00 $0.00 $0.008 ½ x 11 BW Photocopies SHEET $0.15 $0.00 $0.00 $0.008 ½ x 11 Color Photocopies SHEET $1.25 $0.00 $0.00 $0.00Small Report Binding EACH $40.00 $0.00 $0.00 $0.00Medium Report Binding EACH $75.00 $0.00 $0.00 $0.00Large Report Binding EACH $100.00 $0.00 $0.00 $0.00Public Notice (News Paper) UNIT $350.00 $0.00 $0.00 $0.00Survey Equipment (Per Week) UNIT $700.00 $0.00 $0.00 $0.00Specialty Equipment UNIT $1.00 $0.00 $0.00 $0.00Permit Fees UNIT $1.00 $0.00 $0.00 $0.00Plan/Inspection Review Fees UNIT $1.00 $0.00 $0.00 $0.00Recording Fees UNIT $1.00 $0.00 $0.00 $0.00Title Commitments EACH $400.00 $0.00 $0.00 $0.00Phase I Archeological Survey UNIT $1.00 $0.00 $0.00 $0.00Special Waste Screening Report UNIT $1.00 $0.00 $0.00 $0.00

Sub-Totals $0.00 $132.48 $127.44Totals $479.88

Early Coordination and Data Collection Right-of-Way Survey Plat-of-Highways


IHDC


Route FAU 1542Local Agency County of KaneSection 04-00329-00-BRProject BRM-8003(838)Job No. D-91-339-07Existing Structure No.045-3010

Consultant Wills Burke Kelsey Associates, Ltd. TASK 13.1

ITEM UNITS UNIT COST

DIRECT COSTSPostage & Shipping (UPS, Fed-Ex) UNIT $1.00Travel Mileage DAY $45.00Travel Mileage MILE $0.5124 x 36 BW Bond Sheets SHEET $0.6624 x 36 Color Bond Sheets SHEET $21.0024 x 36 Mylar Plots SHEET $13.5024 x 36 Display Boards EACH $33.0011 x 17 BW Photocopies SHEET $0.2011 x 17 Color Photocopies SHEET $2.258 ½ x 11 BW Photocopies SHEET $0.158 ½ x 11 Color Photocopies SHEET $1.25Small Report Binding EACH $40.00Medium Report Binding EACH $75.00Large Report Binding EACH $100.00Public Notice (News Paper) UNIT $350.00Survey Equipment (Per Week) UNIT $700.00Specialty Equipment UNIT $1.00Permit Fees UNIT $1.00Plan/Inspection Review Fees UNIT $1.00Recording Fees UNIT $1.00Title Commitments EACH $400.00Phase I Archeological Survey UNIT $1.00Special Waste Screening Report UNIT $1.00

Sub-Totals

Totals $479.88

In-House Direct Costs (IHDC)

TASK 13.4 TASK 13.5 TASK 13.6 TASK 7

QUANT. TOTAL COST QUANT. TOTAL COST QUANT. TOTAL COST

$0.00 $0.00 $0.001 $45.00 2 $90.00 $0.00

$0.00 $0.00 $0.006 $3.96 $0.00 $0.00

$0.00 $0.00 $0.006 $81.00 $0.00 $0.00

$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00

$129.96 $90.00 $0.00

ALTA.ACSM Land Title Surveys Staking Final Corners Administration and

Management


IHDC

Route Jericho Road over Blackberry Creek (FAU 1542) Section 04-00329-00-BR Local Agency Kane County Type of Funding HBP Existing Structure No. 045-3010

SUPPLEMENT #1 RIGHT-OF-WAY PLAT REVISION AND ALTA SURVEY

FOR THE JERICHO ROAD BRIDGE OVER BLACKBERRY CREEK

SECTION 04-00329-00-BR


EXHIBIT B - SCOPE OF SERVICES

The Kane County Division of Transportation has initiated a project requiring Phase II professional engineering services by Wills Burke Kelsey Associates (WBK) for the replacement of the bridge structure at Jericho Road over Blackberry Creek (S.N. 045-3010). Right of way acquisition is being completed during the design engineering phase by Kane County. As part of that process the County is has determined the need to purchase the entire parcel 14-25-400-028 (Carpenter) and reduce the amount of right-of-way required for parcels 14-25-400-031 (Guerrero) and 14-25-400-032 (Montanez). These changes will require additional right-of-way work and revision to the original Plat-of-Highways and Legal Descriptions completed in Phase I by Western Engineering.

Because the boundary and right-of-way revisions will be completed by WBK a new Plat of Highways and Legal descriptions will need to be completed and submitted to KDOT and IDOT for approval. In addition to the document revisions, because the original surveys and right-of-way analysis was completed by Western Engineering, field verification of all monuments found by Western Engineering will be required to verify the accuracy of the existing boundaries and right-of-way. As part of the scope of work, an ALTA survey will be prepared on parcel 14-25-400-028 (Carpenter) for transfer of the property to the Fox valley Park District. TASK 13.1 – Early Coordination and Data Collection Review of Title Commitments. WBK will review the updated title commitments (provided by County) for each parcel requiring right-of-way or easement. All documents listed in the title commitments required to solve the existing parcel boundaries, easements and right-of-way on the effected parcels will be collected at the Kane County Recorder’s Office. Courthouse Research. Additional information on adjacent properties without title commitments will be researched and collected at the Kane County Recorder’s Office. These documents will also be used to assist in the analysis of the existing parcel boundaries, easements and right-of-way. Review of Existing Plat. WBK will review the original approved Plat-of-Highways completed by Western Surveying for use as a reference in determining the existing parcel boundaries, easements and right-of-way.

Exhibit B - Scope of Services Page 2 of 3

TASK 13.2 – Right-of-Way Survey Office Generated Documentation from Existing Plat. WBK will use coordinates generated from the original Plat-of-Highways CAD files to verify the locations of each monument located by Western Engineering. Monument Reconnaissance and Data Download. From the office generated coordinates, field survey will be performed to locate and verify the coordinates of each monument needed to produce the existing right-of-way. Each monument will be collected using either a Robotic Total Station or GPS. The Data will then be downloaded and imported into the existing right-of-way base drawings to be used to resolve the existing right-of-way. Existing Right-of-Way Analysis. Each monument verified will be used in the analysis of the existing parcel boundaries, easements and right-of-way. An accurate resolution of the existing right-of-way will be solved using the verified monumentation. TASK 13.3 – Plat-of-Highways A new Plat-of-Highways will be developed by WBK for parcels requiring additional right-of-way or easements due to the construction of the new bridge and roadway improvements. ROW acquisition and/or easements will impact three (3) land parcels.

14-25-400-031 (Guerrero) 14-25-400-032 (Montanez) 14-25-400-028 (Carpenter)

Convert AutoCAD Files. The original drawing files were completed in AutoCAD format. The original electronic files will be converted to the IDOT required MicroStation format. Develop New Plat-of-Highways. New base sheets will be developed incorporating the original line work and text of the Plat-of-Highways from Western Engineering. All line work, text and symbology will be updated to meet current IDOT drafting standards. The line work will be revised to meet the current right-of-way needs requested by KDOT and reflect parcel take previously completed in Phase I. All bearings on the new Plat-of-Highways will be referenced to State Plane Coordinates. The right-of-way take tables will be updated to show the revised right-of-way take for each parcel impacted. Legal Descriptions. Legal descriptions will be written for each parcel containing proposed right of way and/or a temporary or permanent easement. Submittals, Review, and Disposition of Comments. On completions of the new Plat-of-Highways and Legal descriptions, WBK will submit to KDOT for review of the Plat-of-Highways and Legal Descriptions. A disposition of comments for all comments received from KDOT will be prepared and a final submittal will be sent to KDOT for approval. Upon KDOT approval, WBK will submit the Plat-of-Highways and Legal Descriptions to IDOT for review and approval. The scope of service includes disposition of comments to all IDOT review comments and assume two (2) submittals for final plat approval.

Exhibit B - Scope of Services Page 3 of 3 TASK 13.4 – ALTA/ACSM Land Title Surveys ALTA/ACSM Land Title Surveys will be performed on 14-25-400-028 (Carpenter) for the portion of land to be transferred to the Fox Valley Park District. All parcel boundary field work and analysis will be performed as part of Task 13.2. Field Survey of Parcel Improvements. Additional detailed topographic survey will be performed on each parcel requiring an ALTA survey. This work includes, but is not limited to, locating all observable utilities, buildings, foundations, driveways, landscaping, and other items typically not surveyed as part of the roadway survey. Plat, Legal Descriptions and Table A. An individual parcel plat showing all improvements including all boundary and right-of-way information will be shown on the individual plat. The plat will be in accordance with the 2011 Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys as adopted by the American Land Title Association (See Attached). Included on the plat will be items 1, 2, 4, 7, 11, 13, & 19 of Table A of the 2011 Minimum Standards. Legal Descriptions for this parcel will be written and located on the individual plat. TASK 13.5 – Staking Final Corners Once the right-of-way acquisitions is completed WBK will field set all required right-of-way and parcel boundary monumentation for those parcels included in the Plat-Of-Highways. TASK 13.6 – Administration and Management The successful management of a Phase II project requires scheduling and reporting of the progress of the project.

WBK will manage tasks associated with the plat and legal work such as reviews, budget adherence, manpower, project meetings, contract administration and invoicing

Exclusions to the Scope Of Services The foregoing outlines WBK’s understanding of the Scope of Services required for the successful completion and approval of new Plat-of-Highways and Legal Descriptions. The following tasks or items were deemed unnecessary for this project, were excluded from the Scope and would be considered as additional services if required by KDOT, IDOT, FHWA, or any other agency for the successful completion of this project.

Title commitments are not included in this scope of service and is understood that these will be provided by Kane County.

FINAL DRAFT [Version 08/26/10]

1

2011 MINIMUM STANDARD DETAIL REQUIREMENTS FOR ALTA/ACSM LAND TITLE SURVEYS

as adopted by the American Land Title Association

~ and ~

the National Society of Professional Surveyors (a member organization of the American Congress on Surveying and Mapping)

1. Purpose - Members of the American Land Title Association (ALTA) have specific needs, unique to title insurance matters, when asked to insure title to land without exception as to the many matters which might be discoverable from survey and inspection, and which are not evidenced by the public records.

For a survey of real property, and the plat, map or record of such survey, to be acceptable to a title insurance company for the purpose of insuring title to said real property free and clear of survey matters (except those matters disclosed by the survey and indicated on the plat or map), certain specific and pertinent information must be presented for the distinct and clear understanding between the insured, the client (if different from the insured), the title insurance company (insurer), the lender, and the surveyor professionally responsible for the survey.

In order to meet such needs, clients, insurers, insureds, and lenders are entitled to rely on surveyors to conduct surveys and prepare associated plats or maps that are of a professional quality and appropriately uniform, complete and accurate. To that end, and in the interests of the general public, the surveying profession, title insurers and abstracters, the ALTA and the National Society of Professional Surveyors, Inc. (NSPS) jointly promulgate the within details and criteria setting forth a minimum standard of performance for ALTA/ACSM Land Title Surveys. A complete 2011 ALTA/ACSM Land Title Survey includes the on-site fieldwork required under Section 5 herein, the preparation of a plat or map showing the results of the fieldwork and its relationship to record documents as required under Section 6 herein, any information in Table A herein that may have been negotiated with the client, and the certification outlined in Section 7 herein.

2. Request for Survey - The client shall request the survey or arrange for the survey to be requested, and shall provide a written authorization to proceed from the person or entity responsible for paying for the survey. Unless specifically authorized in writing by the insurer, the insurer shall not be responsible for any costs associated with the preparation of the survey. The request shall specify that an "ALTA/ACSM LAND TITLE SURVEY" is required and which of the optional items listed in Table A herein, if any, are to be incorporated. Certain properties, including but not limited to marinas, campgrounds, trailer parks and leased areas, may present issues outside those normally encountered on an ALTA/ACSM Land Title Survey. The scope of work related to such properties should be discussed with the client, lender and insurer, and agreed upon in writing prior to requesting the survey. The client may need to secure permission for the surveyor to enter upon the property to be surveyed, adjoining properties, or offsite easements.

3. Surveying Standards and Standards of Care A. Effective Date - The 2011 Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys are

effective February 23, 2011. As of that date, all previous versions of the Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys are superseded by these standards.

B. Other Requirements and Standards of Practice - Some Federal agencies, many states and some local jurisdictions have adopted statutes, administrative rules and/or ordinances that set out standards regulating the practice of surveying within their jurisdictions. In addition to the standards set forth herein, surveyors shall also conduct their surveys in accordance with all applicable jurisdictional requirements and standards of practice. Where conflicts between the standards set forth herein and any such jurisdictional requirements and standards of practice occur, the more stringent shall apply.

C. The Normal Standard of Care - Surveyors should recognize that there may be unwritten local, state, and/or regional standards of care defined by the practice of the ‘prudent surveyor’ in those locales.

D. Boundary Resolution - The boundary lines and corners of any property being surveyed as part of an ALTA/ACSM Land Title Survey shall be established and/or retraced in accordance with appropriate boundary law principles governed by the set of facts and evidence found in the course of performing the research and survey.

E. Measurement Standards - The following measurement standards address Relative Positional Precision for the monuments or witnesses marking the corners of the surveyed property. i. “Relative Positional Precision” means the length of the semi-major axis, expressed in feet or meters, of

the error ellipse representing the uncertainty due to random errors in measurements in the location of the monument, or witness, marking any corner of the surveyed property relative to the monument, or witness, marking any other corner of the surveyed property at the 95 percent confidence level (two standard deviations). Relative Positional Precision is estimated by the results of a correctly weighted least squares adjustment of the survey.

ii. Any boundary lines and corners established or retraced may have uncertainties in location resulting


2

from (1) the availability, condition, history and integrity of reference or controlling monuments, (2) ambiguities in the record descriptions or plats of the surveyed property or its adjoiners, (3) occupation or possession lines as they may differ from the written title lines, and (4) Relative Positional Precision. Of these four sources of uncertainty, only Relative Positional Precision is controllable, although due to the inherent errors in any measurement, it cannot be eliminated. The magnitude of the first three uncertainties can be projected based on evidence; Relative Positional Precision is estimated using statistical means (see Section 3.E.i. above and Section 3.E.v. below).

iii. The first three of these sources of uncertainty must be weighed as part of the evidence in the determination of where, in the surveyor’s opinion, the boundary lines and corners of the surveyed property should be located (see Section 3.D. above). Relative Positional Precision is a measure of how precisely the surveyor is able to monument and report those positions; it is not a substitute for the application of proper boundary law principles. A boundary corner or line may have a small Relative Positional Precision because the survey measurements were precise, yet still be in the wrong position (i.e. inaccurate) if it was established or retraced using faulty or improper application of boundary law principles.

iv. For any measurement technology or procedure used on an ALTA/ACSM Land Title Survey, the surveyor shall (1) use appropriately trained personnel, (2) compensate for systematic errors, including those associated with instrument calibration, and (3) use appropriate error propagation and measurement design theory (selecting the proper instruments, geometric layouts, and field and computational procedures) to control random errors such that the maximum allowable Relative Positional Precision outlined in Section 3.E.v. below is not exceeded.

v. The maximum allowable Relative Positional Precision for an ALTA/ACSM Land Title Survey is 2 cm (0.07 feet) plus 50 parts per million (based on the direct distance between the two corners being tested). It is recognized that in certain circumstances, the size or configuration of the surveyed property, or the relief, vegetation or improvements on the surveyed property will result in survey measurements for which the maximum allowable Relative Positional Precision may be exceeded. If the maximum allowable Relative Positional Precision is exceeded, the surveyor shall note the reason as explained in Paragraph 6.B.ix below.

4. Records Research - It is recognized that for the performance of an ALTA/ACSM Land Title Survey, the surveyor will be provided with appropriate data which can be relied upon in the preparation of the survey. The request for an ALTA/ACSM Land Title Survey shall set forth the current record description of the property to be surveyed or, in the case of an original survey, the current record description of the parent parcel that contains the property to be surveyed. Complete copies of the most recent title commitment, the current record description of the property to be surveyed (or, in the case of an original survey, the parent parcel), the current record descriptions of adjoiners, any record easements benefiting the property, the record easements or servitudes and covenants burdening the property (all hereinafter referred to collectively as "Record Documents"), documents of record referred to in the Record Documents, documents necessary to ascertain, if possible, the junior/senior relationship pursuant to Section 6.B.vii. below, and any other documents containing desired appropriate information affecting the property being surveyed, and to which the ALTA/ACSM Land Title Survey shall make reference, shall be provided to the surveyor for use in conducting the survey. Reference is made to Section 3.B. above.

5. Field Work - The Survey shall be performed on the ground (except as otherwise negotiated pursuant to Table A, Item 15 below, if selected by the client), and the field work shall include the following:

A. Monuments

i. The location and description of any monuments or lines that control the boundaries of the surveyed property.

ii. The location, size and type of any monuments found (or set, if Table A, Item 1 is requested by the client, or if otherwise required – see Section 3.B. above) on the boundary of the surveyed property.

B. Rights of Way and Access i. The distance from the appropriate corner or corners of the surveyed property to the nearest right of way

line, if the surveyed property does not abut a right of way. ii. The name of any street, highway or other public or private way abutting the surveyed property, and the

width and location of the travelled way relative to the nearest boundary line of the surveyed property. iii. Visible evidence of physical access (such as, but not limited to, curb cuts and driveways) to any

abutting streets, highways or other public ways. iv. The location and character of vehicular, pedestrian or other forms of access by other than the apparent

occupants of the surveyed property to or across the surveyed property, including, but not limited to driveways, alleys, private roads, sidewalks and footpaths observed in the process of conducting the survey.

v. Without expressing a legal opinion as to ownership or nature, the location and extent of any potentially encroaching driveways, alleys, and other ways of access from adjoining properties onto the surveyed property observed in the process of conducting the survey.

vi. Where documentation of the width or location of any abutting street, road or highway right of way was not disclosed in Record Documents provided to the surveyor or was not otherwise available from the controlling jurisdiction (see Section 6.C.iv. below), the evidence and location of parcel corners


3

recovered which might indicate the width or location of such right of way lines. vii. Evidence of access to and from waters adjoining the surveyed property, such as paths, boat slips,

launches, piers and docks observed in the process of conducting the survey. C. Lines of Possession, and Improvements along the Boundaries

i. The character and location of evidence of possession or occupation along the perimeter of the surveyed property, both by the occupants of the surveyed property and by adjoiners, observed in the process of conducting the survey.

ii. The character and location of all walls, buildings, fences, and other improvements within five feet of each side of the boundary lines, observed in the process of conducting the survey.

iii. Without expressing a legal opinion as to the ownership or nature of the potential encroachment, the evidence, location and extent of potentially encroaching structural appurtenances and projections observed in the process of conducting the survey, such as fire escapes, bay windows, windows and doors that open out, flue pipes, stoops, eaves, cornices, areaways, steps, trim, etc., by or onto adjoining property, or onto rights of way, easements or setback lines disclosed in Record Documents provided to the surveyor.

D. Buildings Based on the normal standard of care, the location of all buildings on the surveyed property shown perpendicular to the nearest perimeter boundary line(s) and expressed to the appropriate degree of precision.

E. Easements and Servitudes i. Evidence of any easements or servitudes burdening the surveyed property, disclosed in the Record

Documents provided to the surveyor and observed in the process of conducting the survey. ii. Evidence of easements or servitudes not disclosed in the Record Documents provided to the surveyor,

but observed in the process of conducting the survey, such as those created by roads; rights of way; water courses; ditches; drains; telephone, fiber optic lines, or electric lines; water, sewer, oil or gas pipelines on or across the surveyed property and on adjoining properties if they appear to affect the surveyed property.

iii. Surface indications of underground easements or servitudes on or across the surveyed property observed in the process of conducting the survey.

iv. Evidence of use of the surveyed property by other than the apparent occupants observed in the process of conducting the survey.

F. Cemeteries As accurately as the evidence permits, the location of cemeteries, gravesites, and burial grounds (i) disclosed in the Record Documents provided to the surveyor, or (ii) observed in the process of conducting the survey.

G. Water Features i. The location of springs, together with the location of ponds, lakes, streams, and rivers bordering on or

running through the surveyed property, observed during the process of conducting the survey. See Table A, Item 19 for wetlands locations.

ii. The location of any water boundary on the surveyed property. The attribute(s) of the water feature located (e.g. top of bank, edge of water, high water mark, etc.) should be congruent with the boundary as described in the record description or, in the case of an original survey, in the new description. (See Section 6.B.vi. below).

6. Plat or Map - A plat or map of an ALTA/ACSM Land Title Survey shall show the following information. Where dimensioning is appropriate, dimensions shall be in accordance with the appropriate standard of care.

A. The evidence and locations gathered during the field work as outlined in Section 5 above B. Boundary, Descriptions, Dimensions and Closures

i. The current record description of the surveyed property, and any new description of the surveyed property that was prepared in conjunction with the survey, including a statement explaining why the new description was prepared. Preparation of a new description should be avoided unless deemed necessary or appropriate by the surveyor and insurer. Preparation of a new description should also generally be avoided when the record description is a lot or block in a platted, recorded subdivision.

ii. The location and description of any monuments, lines or other evidence that control the boundaries of the surveyed property or that were otherwise relied upon in establishing or retracing the boundaries of the surveyed property, and the relationship of that evidence to the surveyed boundary. In some cases, this will require notes on the plat or map.

iii. All distances and directions identified in the record description of the surveyed property (and in the new description, if one was prepared). Where a measured or calculated dimension differs from the record by an amount deemed significant by the surveyor, such dimension shall be shown in addition to, and differentiated from, the corresponding record dimension.

iv. The directional, distance and curve data necessary to compute a mathematical closure of the surveyed boundary. A note if the record description does not mathematically close. The basis of bearings and, when it differs from the record basis, the difference.

v. The remainder of any recorded lot or existing parcel, when the surveyed property is composed of only a


4

portion of such lot or parcel, shall be graphically depicted. Such remainder does not need to be included as part of the actual survey, except to the extent necessary to locate the lines and corners of the surveyed property, and it need not be fully dimensioned or drawn at the same scale as the surveyed property.

vi. When the surveyed property includes a water boundary, a note on the face of the plat or map noting the date the boundary was measured, which attribute(s) of the water feature was/were located, and the caveat that the boundary is subject to change due to natural causes and that it may or may not represent the actual location of the limit of title. When the surveyor is aware of natural or artificial realignments or changes in such boundaries, the extent of those changes and facts shall be shown or explained.

vii. The relationship of the boundaries of the surveyed property (i.e. contiguity, gaps, or overlaps) with its adjoiners, where ascertainable from Record Documents and/or from field evidence gathered during the process of conducting the survey of the property being surveyed. If the surveyed property is composed of multiple parcels, the extent of any gaps or overlaps between those parcels shall be identified. Where gaps or overlaps are identified, the surveyor shall, prior to preparation of the final plat or map, disclose this to the insurer and client for determination of a course of action concerning junior/senior rights.

viii. When, in the opinion of the surveyor, the results of the survey differ significantly from the record, or if a fundamental decision related to the boundary resolution is not clearly reflected on the plat or map, the surveyor shall explain this information with notes on the face of the plat or map.

ix. A note on the face of the plat or map explaining the site conditions that resulted in a Relative Positional Precision that exceeds the maximum allowed under Section 3.D.v. of these standards.

x. A note on the face of the plat or map identifying the title commitment/policy number, effective date and name of the insurer for any title work provided to the surveyor.

C. Easements, Servitudes, Rights of Way, Access and Record Documents i. The width and recording information of all plottable rights of way, easements and servitudes burdening

and benefitting the property surveyed, as evidenced by Record Documents which have been provided to the surveyor.

ii. A note regarding any right of way, easement or servitude evidenced by a Record Document which has been provided to the surveyor (a) the location of which cannot be determined from the record document, or (b) of which there was no observed evidence at the time of the survey, or (c) that is a blanket easement, or (d) that is not on, or does not touch, the surveyed property, or (e) that limits access to an otherwise abutting right of way, or (f) in cases where the surveyed property is composed of multiple parcels, which of such parcels the various rights of way, easements, and servitudes cross.

iii. A note if no physical access to a public way was observed in the process of conducting the survey. iv. The width of abutting rights of way and the source of such information (a) where available from the

controlling jurisdiction or (b) where disclosed in Record Documents provided to the surveyor. v. The identifying titles of all recorded plats, filed maps, right of way maps, or similar documents which the

survey represents, wholly or in part, with their recording or filing data. vi. For non-platted adjoining land, names and recording data identifying adjoining owners according to

current public records. For platted adjoining land, the recording data of the subdivision plat. vii. Platted setback or building restriction lines which appear on recorded subdivision plats or which were

disclosed in Record Documents provided to the surveyor. D. Presentation

i. The survey shall be drawn on a sheet of not less than 8 ½ by 11 inches in size at a legible, standard engineering scale, with that scale clearly indicated in words or numbers and with a graphic scale. When recordation or filing of a plat or map is required by law, such plat or map shall be produced in recordable form. The boundary of the surveyed property drawn in a manner that distinguishes it from other lines on the survey. A north arrow (with north to the top of the drawing when practicable), a legend of symbols and abbreviations, and a vicinity map showing the property in reference to nearby highway(s) or major street intersection(s).

ii. Supplementary or detail diagrams when necessary. iii. If there are no visible buildings on the surveyed property, a note stating “No buildings existing on the

surveyed property” shall appear on the face on the survey. iv. The surveyor’s project number (if any), and the name, registration or license number, signature, seal,

street address, telephone number, and email address of the surveyor who performed the survey. The date(s) of any revisions made by said surveyor.

v. Sheet numbers where the survey is composed of more than one sheet. vi. The caption “ALTA/ACSM Land Title Survey.”

7. Certification - The plat or map of an ALTA/ACSM Land Title Survey shall bear only the following certification, unaltered, except as may be required pursuant to Section 3.B. above:

To (name of insured, if known), (name of lender, if known), (name of insurer, if known), (names of others as negotiated with the client):


5

This is to certify that this map or plat and the survey on which it is based were made in accordance with the 2011 Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys, jointly established and adopted by ALTA and NSPS, and includes Items of Table A thereof. The field work was completed on ___________.

Date of Plat or Map:_____ (Surveyor’s signature, printed name and seal with Registration/License Number)

8. Deliverables - The surveyor shall furnish copies of the plat or map of survey to the insurer and client, and as otherwise negotiated with the client. Hard copies shall be on durable and dimensionally stable material of a quality standard acceptable to the insurer. Digital copies of the survey may be provided in addition to, or in lieu of, hard copies in accordance with the terms of the contract. When required by law or requested by the client, the plat or map shall be produced in recordable form and recorded or filed in the appropriate office or with the appropriate agency.

******* ******* ******* ******* ******* ******* ******* ******* ******* ******* ******* *******

TABLE A

OPTIONAL SURVEY RESPONSIBILITIES AND SPECIFICATIONS

NOTE: The items of Table A must be negotiated between the surveyor and client. It may be necessary for the surveyor to qualify or expand upon the description of these items (e.g., in reference to Item 6(b), there may be a need for an interpretation of a restriction). The surveyor cannot make a certification on the basis of an interpretation or opinion of another party. Notwithstanding Table A Items 5 and 11(b), if an engineering design survey is desired as part of an ALTA/ACSM Land Title Survey, such services should be negotiated under Table A, item 22.

If checked, the following optional items are to be included in the ALTA/ACSM LAND TITLE SURVEY, except as otherwise qualified (see note above):

1. _____ Monuments placed (or a reference monument or witness to the corner) at all major corners of the boundary of the property, unless already marked or referenced by existing monuments or witnesses.

2. _____ Address(es) if disclosed in Record Documents, or observed while conducting the survey.

3. _____ Flood zone classification (with proper annotation based on federal Flood Insurance Rate Maps or the state or local equivalent) depicted by scaled map location and graphic plotting only.

4. _____ Gross land area (and other areas if specified by the client).

5. _____ Vertical relief with the source of information (e.g. ground survey or aerial map), contour interval, datum, and originating benchmark identified.

6. _____ (a) Current zoning classification, as provided by the insurer.

_____ (b) Current zoning classification and building setback requirements, height and floor space area restrictions as set forth in that classification, as provided by the insurer. If none, so state.

7. _____ (a) Exterior dimensions of all buildings at ground level.

(b) Square footage of:

_____ (1) exterior footprint of all buildings at ground level.

_____ (2) other areas as specified by the client.

_____ (c) Measured height of all buildings above grade at a location specified by the client. If no location is specified, the point of measurement shall be identified.

8. _____ Substantial features observed in the process of conducting the survey (in addition to the improvements and features required under Section 5 above) such as parking lots, billboards, signs, swimming pools, landscaped areas, etc.

9. _____ Striping, number and type (e.g. handicapped, motorcycle, regular, etc.) of parking spaces in parking areas, lots and structures.

10. _____ (a) Determination of the relationship and location of certain division or party walls designated by the client with respect to adjoining properties (client to obtain necessary permissions).

_____ (b) Determination of whether certain walls designated by the client are plumb (client to obtain necessary permissions).


6

11. Location of utilities (representative examples of which are listed below) existing on or serving the surveyed property as determined by:

_____ (a) Observed evidence.

_____ (b) Observed evidence together with evidence from plans obtained from utility companies or provided by client, and markings by utility companies and other appropriate sources (with reference as to the source of information).

• Railroad tracks, spurs and sidings; • Manholes, catch basins, valve vaults and other surface indications of subterranean uses; • Wires and cables (including their function, if readily identifiable) crossing the surveyed

property, and all poles on or within ten feet of the surveyed property. Without expressing a legal opinion as to the ownership or nature of the potential encroachment, the dimensions of all encroaching utility pole crossmembers or overhangs; and

• utility company installations on the surveyed property. Note - With regard to Table A, item 11(b), source information from plans and markings will be

combined with observed evidence of utilities to develop a view of those underground utilities. However, lacking excavation, the exact location of underground features cannot be accurately, completely and reliably depicted. Where additional or more detailed information is required, the client is advised that excavation may be necessary.

12. _____ Governmental Agency survey-related requirements as specified by the client, such as for HUD surveys, and surveys for leases on Bureau of Land Management managed lands.

13. _____ Names of adjoining owners of platted lands according to current public records.

14. _____ Distance to the nearest intersecting street as specified by the client.

15. _____ Rectified orthophotography, photogrammetric mapping, laser scanning and other similar products, tools or technologies as the basis for the showing the location of certain features (excluding boundaries) where ground measurements are not otherwise necessary to locate those features to an appropriate and acceptable accuracy relative to a nearby boundary. The surveyor shall (a) discuss the ramifications of such methodologies (e.g. the potential precision and completeness of the data gathered thereby) with the insurer, lender and client prior to the performance of the survey and, (b) place a note on the face of the survey explaining the source, date, precision and other relevant qualifications of any such data.

16. _____ Observed evidence of current earth moving work, building construction or building additions.

17. _____ Proposed changes in street right of way lines, if information is available from the controlling jurisdiction. Observed evidence of recent street or sidewalk construction or repairs.

18. _____ Observed evidence of site use as a solid waste dump, sump or sanitary landfill.

19. _____ Location of wetland areas as delineated by appropriate authorities.

20. _____ (a) Locate improvements within any offsite easements or servitudes benefitting the surveyed property that are disclosed in the Record Documents provided to the surveyor and that are observed in the process of conducting the survey (client to obtain necessary permissions).

_____ (b) Monuments placed (or a reference monument or witness to the corner) at all major corners of any offsite easements or servitudes benefitting the surveyed property and disclosed in Record Documents provided to the surveyor (client to obtain necessary permissions).

21. _____ Professional Liability Insurance policy obtained by the surveyor in the minimum amount of $____________ to be in effect throughout the contract term. Certificate of Insurance to be furnished upon request.

22. _____ ___________________________________________________________________________

Adopted by the American Land Title Association on_______________________. American Land Title Association, 1828 L St., N.W., Suite 705, Washington, D.C. 20036.

Adopted by the Board of Directors, National Society of Professional Surveyors on ______________________. National Society of Professional Surveyors, Inc., 6 Montgomery Village Avenue, Suite 403, Gaithersburg, MD 20879


Name

Presenter/Sponsor:




SUMMARY:

Attachments:


Phone:



County Board Date:

If Other, specify:

Resolution

Ordinance

No N/A Yes

Sent to:



Committee Remarks:

Committee Remarks:

Committee Remarks:

If Other, specify:

8B-3b

Approving Amendment No. 1 to a Local Agency Intergovernmental Agreement with the State of Illinois for Phase II Engineering Services, Jericho Road over Blackberry Creek, Kane County Section No. 04-00329-00-BR


$16,779.92

Attached is the draft local agency amended funding agreement with IDOT that will provide for approximately 80% federal reimbursement for the amended Phase II Engineering Agreement for Jericho Road over Blackberry Creek. Kane County's share for amendment #1 is estimated at $3,355.98.




12/11/2012

Executive



RESOLUTION NO. 12 -

APPROVING AMENDMENT NO. 1 TO A LOCAL AGENCY INTERGOVERNMETAL AGREEMENT WITH THE STATE OF ILLINOIS

FOR PHASE II ENGINEERING SERVICES FOR JERICHO ROAD OVER BLACKBERRY CREEK KANE COUNTY SECTION NO. 04-00329-00-BR




design of the proposed improvement of the Jericho Road (Kane County Highway No. 24) Bridge over Blackberry Creek (hereinafter referred to as the “Improvement”); and

WHEREAS, pursuant to Kane County Resolution No. 12-12, the County and the State entered into an intergovernmental agreement that provides that federal and state cost participation covers approximately eighty percent (80%) of the costs for Phase II engineering for the Improvement (hereinafter the “Agreement”); and

WHEREAS, Kane County has made significant progress on the Phase II engineering, but additional engineering work is necessary to complete Phase II engineering; and

WHEREAS, the County and the State desire to continue to cooperate among themselves to accomplish the Improvement of Jericho Road and desire to amend the Agreement by increasing the estimated cost of Phase II engineering therefor by $16,779.92; and WHEREAS, the County and the State have determined a mutually satisfactory allocation of responsibilities and costs for said improvement as set forth in Amendment No. 1 to the Agreement with the State (a copy of which is on file with the County Clerk's Office) with the County being reimbursed approximately eighty percent (80%) of the cost thereof. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute Amendment No. 1 to the Agreement with the State of Illinois acting through the Illinois Department of Transportation for Phase II engineering for the Improvement.

of 2, Res. #12-

Passed by the Kane County Board on December 11, 2012. ______________________________________ ___________________________________ John A. Cunningham Chris Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 12JRCHOPHII IDOTAMND#1.4LH

Printed 11/15/2012 BLR 05311 (Rev. 01/06/12)

Local Agency

County of Kane

State Contract

Day Labor

Local Contract

RR Force Account


Section: 04-00329-00-BR Fund Type: HBP ITEP Number:


D-91-339-07 BRM-8003(838)




Type of Work FHWA % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 179,785 ( * ) ( ) 44,946 ( BAL ) 224,731 Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Wetland Credits 11,000 ( * ) ( ) 2,750 ( BAL ) 13,750 KDSWCD Permit Fees 2,000 * 500 BAL 2,500 TOTAL $ 192,785 $ $ 48,196 $ 240,981 *Maximum FHWA (STA) Participation 80% Not to Exceed $192,785








Chairman, County Board By: Title (County Board Chairperson/Mayor/Village President/etc.) (Delegate’s Signature)



36-6006585 conducting business as a Governmental Entity.




Orc

hard

Rd.

Rd.

Aucutt Rd.

Galena Blvd.

Edg

elaw

n D

r.

Prairie

Barnes

Montgomery

A83

M:\dotserver2\USERS\Committee\201211 November\Implementation\Design\Jericho over Blackberry Creek\Map Standard_Jericho Rd over Blackberry Crk loc map

0 950 1,900 2,850 3,800475Feet

0 1Miles

/Virgil

ElginPlato

Aurora

Rutland Dundee

Big Rock

Kaneville

Campton

Burlington

Hampshire

Blackberry

Sugar Grove

Batavia

Geneva

Section Number 04-00329-00-BRJericho Road over Blackberry Creek

Bridge Work

Legend

Fox River

County Boundry

Township Boundry

Rail Roads

County Roads46734

Interstates§̈¦88

US Roadstu30

State Roads!(31

Municipalities

Forest Preserves

Other Roads

Jericho Rd

Orc

hard

Rd.

Rd.

Aucutt Rd.

Galena Blvd.

Edg

elaw

n D

r.

Prairie

Barnes

83

M:\dotserver2\USERS\Committee\201211 November\Implementation\Design\Jericho over Blackberry Creek\Map Standard Aerial_Jericho Rd over Blackberry Crk loc map

0 950 1,900 2,850 3,800475Feet

0 1Miles

/Virgil

ElginPlato

Aurora

Rutland Dundee

Big Rock

Kaneville

Campton

Burlington

Hampshire

Blackberry

Sugar Grove

Batavia

Geneva

Section Number 04-00329-00-BRJericho Road over Blackberry Creek

Bridge Work

Legend

Fox River

County Boundry

Township Boundry

Rail Roads

County Roads46734

Interstates§̈¦88

US Roadstu30

State Roads!(31

Municipalities

Forest Preserves

Other Roads

Jericho Rd