Board of Legislators County Office Building, Room 201 7 Court Street Belmont, New York 14813 Phone: 585-268-9222

HUMAN SERVICES COMMITTEE AGENDA

September 5, 2018

1. Approval of Minutes - August 1, 2018, with the following correction:

Change: “Ms. Grant requested permission to create and fill one full-time Accountant (PEF,

Grade 7, Step: 11)” To: “Ms. Grant requested permission to create and fill one full-time Accountant (PEF,

Grade 7, Step: Base to Step 11)”

2. Lori Ballengee, Public Health Director - Monthly Report - WIC Program Award of Excellence - Increase in rabies treatments due to bat exposure and the “Catch the Bat” campaign - Septic Replacement Program update - Water Lab update - Flu clinics

3. Madeleine Gasdik, Office for the Aging Director

- Monthly Report - Request to accept additional funds from the Title III-C-2, III-D grants, and III-E grants - Request to accept additional funds for the HEAP program

4. Dr. Anderson, Community Services

- Monthly Report - Request to create and fill Senior Typist position - Request to fill Typist position - Request to fill Children & Family Intensive Case Manager position

5. Vicki Grant, Social Services Commissioner

- Monthly Report - Request to fill Caseworker position

- Intermunicipal Corporation Agreement to create a Local Development Corporation - Fraud Unit presentation by Christine Todd

6. Old Business

7. New Business

8. Questions from the Media

9. Good of the Order

10. Adjournment 

ALLEGANY COUNTY DEPT. OF HEALTH MONTHLY REPORT – JULY 2018

ENVIRONMENTAL HEALTH

June, 2018 July, 2018

Permits Processed 20 7

Septic Permits Issued 8 18

Sanitary Surveys Completed 15 16

Inspections Completed 13 45

Complaints Received 2 5

Rabies Investigations 13 16

Animals Vaccinated 2018 (YTD) Animals Vaccinated 2017 (Total)

327 1,151

*Inspections for all regulated facilities to include: Agricultural Fairgrounds, Campgrounds, Mobile Home Parks, Temporary

Residences, Children’s Camps, Swimming Pools, Food Service, Mobile Food Service, Temporary Food Service, Bathing

Beaches, Tattoo/Body Piercing, Tanning, Vending Machines*

EMERGENCY PREPAREDNESS July 2018

Number of Deliverables Due 1st Quarter (July – September): 3 NUMBER COMPLETED: 0

Number of Annual Deliverables for Grant Year Completed: 7/16

Current Grant Cycle Runs from July 1, 2018 – June 30, 2019

HEALTH EDUCATION

June 2018: ppl reached

June 2018 # of events

July 2018: ppl reached

July 2018 # of events

Total 2018: people reached

Total 2018 # of events

Family Planning Educational Events 1, 2 72 5 0 1 1759 85

Lead poisoning prevention and Immunization Educational Events 1 29 2 10 4 165 11 General Health Topic Educational Events 1 20 1 530 8 796 23

Worksite Wellness Educational Event (Employee Survey) 3 0 0 0 0 136 14

1-Educational events include presentations, one on one instruction, outreach, marketing and recruitment. Marketing includes news releases, flyers, display boards at libraries, etc. The number of people reached for these marketing events is not available. 2-Majority of Family Planning educational events are during school/college sessions (January-June & September-December). 3-Since Independent Health offers a worksite wellness program the PHE no longer provides these services.

CHILDREN’S SERVICES Early

Intervention

YTD Preschool YTD Children

With Special

Health Care Needs

YTD Child Find YTD

New Referrals 7 65 3 57 0 0 0 3

# Receiving Service Coordination 46 98 N/A N/A 13 13 N/A N/A

Total Children Served 62 216 66 162 13 13 20 21

# of Services Provided 428 3064* 826 16910 N/A N/A N/A N/A

# of Evaluations Performed 11 51 10 149 N/A N/A N/A N/A

*= Number includes services from previous month(s) not billed in the month(s) they occurred. The referral and evaluation numbers for the preschool program decrease this time each year as fewer children receive summer services than during the school year. Check us out on Facebook! Allegany County Department of Health-Children’s Services

CLINICAL/MEDICAL SERVICES

July, 2018 July, 2017

Number of Visits 26 (F=24; M=2) *(B=13; W=13) 29 (F=23; M=6) *(B=10; W=19)

Total Services Provided 385 417

Counseling Services 178 214

Medical Services 153 150

STD Services 20 21

HIV/HCV Services 34 (7 pts tested- 7 HIV/7 HCV) 32 (3 pts tested- 3 HIV/3 HCV)

Family Planning Benefit Program Applications 7 14

Number of Physicals NB=29; **KP=6 NB=12

Communicable Disease Investigations 28 30

Meal Site Blood Pressure/Education 9 9

# of Lead Cases Reviewed 62 57

Elevated Lead Level Patients Case Managed 11 9

# of Immunization Patients/# of Immunizations 34/66 49/92

Influenza Clinics Held NA NA

* = Belmont; Alfred; Wellsville Clinic visit breakdown. **= Nancy Brinkwart (NB and Kerime Perese (KP) Explanations: Nancy Brinkwart, FNP changing from FT to PT – On Monday’s only, providing physicals only.

Kerime Perese, FNP from Catt. County – On Friday’s only, providing services at Wellsville & Belmont clinics (alternating); Alfred site closed while school is not in session. Will resume in September.

WOMEN, INFANTS, CHILDREN PROGRAM (WIC)

JAN FEB MAR APR MAY JUNE JULY AUG

SEP OCT

NOV

DEC TOTAL 2018

AVG. MONTHLY CASELOAD

966 950 932 918 924 928 921 6539

BREASTFEED-ING

INITIATION RATES

71.4% 70.6% 70.60% 73.7% 74.1% 75.30% 73.60% 72.8%

PEER COUNSELORS

CASELOAD

85 85 92 92 90 81 80

86 avg

NEW MOMS VISITED AT

JMH

12 14 11 11 17 20 9

94

FARMERS MARKET

CHECK SETS

0 0 0 0 0 243 211 454

FARMERS MARKET CHECK VALUE

$0 0 0 0 0 $4,860 $4,220 $9,080

VALUE OF WIC CHECKS

ISSUED

$105,885 $104,994

$102,269 $101,039

$103,396 $104,353 $102,561 $728,678.00

WIC’s Federal Fiscal Year 2018 runs from October 1, 2017 through September 30, 2018 WIC is in the 3rd year of a 5 year grant!

FFY 2018 WIC Budget = $422,443 (This includes $23,836 of unallocated funds) **The NYSDOH will be moving unused contract $ from FFY 2016 to the WIC FFY 2019 budget to cover the shortfalls associated with the lack of COLA funding in 2018-2019. The Allegany County WIC Program will be receiving an additional $44,998 ($18,402 of this is Unallocated) in funding for the Oct 1, 2018 – Sept 30, 2019FFY 2019 grant year. Farmers Market checks are available until September. NYSWIC increased the number of FM checks available to issue this year, every participant over the age of 9 months will receive $20.00 of farmers market checks instead of $24.00 per household. John Mark Silbert and Julianne Cacace received notification that they passed their exam to become Certified Lactation Counselors (CLCs). The NYSDOH completed a voucher trace3 for the May 2018 WIC voucher to ensure fiscal integrity, compliance with program, state and federal regulations, and guidelines with no findings. The NYS WIC Director, April Hamilton, visited the Allegany County DOH WIC Program evening clinic on Thursday, August 9th. **The USDA Northeast Regional Office presented the ACDOH WIC Program with the GOLD level Loving Support Award of Excellence in recognition of their outstanding support for WIC families and their breastfeeding journey. They wanted to especially recognize the WIC breastfeeding peer counselors who play a key role in empowering WIC mothers towards self-sufficiency by helping to pave a pathway forward to long term success.**

CANCER SERVICES PROGRAM OF ALLEGANY AND CATTARAUGUS COUNTIES (CSPACC)

TOTAL –July 2018 TOTAL 2018

Screening and Diagnostic procedures* 2 52

Cancer/pre-cancerous diagnosis 0 1

Marketing/outreach/recruitment events** 0 69

Individuals reached at events** 0 1741

*Screening procedures for each month are not always counted in the NYSDOH CSP system/Catalyst that month due to an allowable 90 day intake submission policy which allows for one or multiply screening procedures to be completed for the individual; the results to be sent to the CSP; the intake form to be completed and submitted to NYSDOH CSP on Catalyst. The same process happens with diagnostic procedures. This results in a delay in the monthly procedure counts on Catalyst. 2018 totals for screening and diagnostic procedures and cancer/pre-cancerous diagnosis have been changed to reflect 2018 totals in the Catalyst system. **NYSDOH CSP requested outreach events stop on the last day of June 2018 to begin the transition. Did not reapply for CSP grant, program ends 9/30/18.

CSPACC DONATED FUNDS FOR CANCER TREATMENT

July 2018: TOTAL INDIVIDUALS 2018 TOTAL INDIVIDUALS

Gas Cards for Travel to Cancer Treatment 3 10

Medical Assistance for Cancer Treatment 0 23

Contacting providers to spend out donated monies.

KOMEN KARES BREAST CANCER SUPPORT SERVICES

Update: We did not receive approval for funding of the next grant cycle. Program ended 3/31/18.

CORONER/MEDICAL EXAMINER

JULY 2017 YTD 2017 JULY 2018 YTD 2018 CORONER CASES 8 56 7 67

CORONER CALL COSTS $3,000 $19,890 $2,550 $24,000

OLEAN GENERAL (OGH) AUTOPSIES 0 13 3 22

OGH CONSULTATIONS ($200 EACH) 0 10 1 5

OGH COSTS $0 $23,150 $5,170 $40,350

MONROE MEDICAL EXAMINER (MME) AUTOPSIES

1 3 N/A* 2

MME COSTS $2,500 $7,500 $0 $4,875

Coroner mileage for July, 2018 totaled $58.70 while July, 2017 mileage was $93.62. Coroner mileage to date for 2018 is

$747.99 while 2017 to date was $908.45.

N/A* Monroe County bills on a quarterly basis so there won’t be MME activity until October when we receive the 3rd Quarter

bill. I have no coroners showing any MME activity for the month of July.

USDA

United States

Department of

Agriculture

Food and

Nutrition

Service

Northeast Region

10 Causeway St.

Room 501 Boston, MA 02222

AUG 1 3 2018

Allegany County WIC Program

12 Park Ave

Wellsville, NY 14895

Allegany County WIC Program,

The Food and Nutrition Service, Northeast Regional Office is pleased to present the

Allegany County WIC Program with the Gold level Loving Support Award of

Excellence. This award is in recognition of your outstanding support for WIC

families and their breastfeeding journey. We would especially like to recognize

your WIC Breastfeeding Peer Counselors, who play a key role in empowering WIC

mothers towards self-sufficiency by helping to pave a pathway forward to long­

term success.

Food and Nutrition Service (FNS) developed the Loving Support Award of

Excellence to recognize and celebrate local agencies, such as yourself, that provide

exemplary breastfeeding programs and support services. In 2018, a total of 90 WIC

local agencies across all seven FNS regions qualified for an award. This year 78

agencies were selected for a Gold award and 12 agencies were selected for a Gold

Premiere award.

We are proud to announce that in 2018, New York led the country with the most

Loving Support Awards of Excellence with 8 Gold awards and 1 Gold Premiere

award. Thank you for your commitment to providing excellent customer service to

WIC families and for being an example of breastfeeding excellence for your

community.

Sincerely

Kurt Messner

Regional Administrator

Northeast Region

USDA is an Equal Opportunity Provider, Employer and Lender

ALLEGANY COUNTY OFFICE FOR THE AGING

MONTHLY REPORT - JULY 2018

Year-to-date 01/01/2018 – 07/31/2018

TOTAL PEOPLE SERVED AGE 60+

1,000 PERCENT OF

TOTAL

LOW INCOME 541 54%

LOW INCOME MINORITY 108 10%

FRAIL/DISABLED 482 48%

AGE 75-84 297 29%

AGE 85+ 250 25%

LIVES ALONE 473 47%

VETERANS 129 12%

UNITS OF SERVICE

SERVICES PROVIDED # OF

PEOPLE

SERVICE THIS

MONTH

PREVIOUS MONTH

SAME MONTH

LAST YEAR 2018 TOTAL

Telephone Calls At Front Desk 1,519 1,324 1,482 9,744

Health Insurance Counseling 27 41 53 119.5 574

Homemaking/Personal Care (PC II) 35 362.5 492.5 354.5 2,311.5

Housekeeping/Chore (PC I) 40 450.5 355 459.25 3,117.5

Case Management 75 86 115.5 117.5 897.75

Nutrition Counseling/Education 0 0 426 356 872

Transportation 36 183 211 178 1,403

Information and Assistance 520 1,420 1,085 1,913.5 8,465

Outreach 0 0 0 0 5

In-Home Contact & Support 5 34 37 48 227

Personal Emergency Response 95 95 97 95 716

Caregiver Services 28 48 56 52 390.5

Legal Services 9 12.65 10.7 8.25 49.7

Other (HEAP, Home Repair) 56 170 56 .5 900

Home Delivered Meals 391 8,010 8,015 8,609 55,393

Luncheon Center Meals 165 1,546 714 1,239 7,830

TOTAL MEALS 63,223

Alzheimer’s Respite Program This Month 2018 Total

Care Consultations

33 Total 18 Phone 3 Office

12 Home

235 Consultations

Respite (Hours) 126 In-Home Care 27 Social Adult Day 24 Nursing Home

413 In-Home Care 236 Social Adult Day 144 Nursing Home

Technology (Units) 3 PERS

0 Door Alarm 25 PERS

3 Door Alarms

ADDITIONAL INFORMATION HDM Clients 19 New

2 Restarts 0 Ended

New Hires 7/16 PT - 7/31 FT 7/23

Nutrition Services Coordinator: Crystal Malota, Belfast Accountant: Kim Geffers, Belmont

Public Presentations 7/16-21 Allegany County Fair, OFA Fairbooth (KC and Volunteers)

7/19 Basics of Dementia, Houghton Nursing Home (LO and Alzheimer’s Association of WNY), 10 Attended

7/19 Medicare Basics, 20 Registered/19 Attended (SL)

7/25 10 Warning Signs of Dementia, Andover Community Center (LO and Alzheimer’s Association of WNY), 2 Attended

Contract Monitoring 7/24 In-Home Care: Jan & Bev’s, Wellsville (AM)

Nutrition Monitoring 7/24 7/26 7/26 7/26 7/26

Alfred Luncheon Center Monitoring (MG) Fillmore Luncheon Center Monitoring (MG) Wellsville Luncheon Center Monitoring (AM) Belmont Luncheon Center (CM) Cuba Luncheon Center (KC)

Luncheon Center Activities

7/2 7/9 7/12 7/17 7/18 7/18 7/19 7/24 7/26

Farmer’s Market Coupon Distribution @ Luncheon Site Alfred (EC, SL) Bolivar (EC, EB) Belmont (KC, Cuba (LB, SR) Fillmore (LO) Whitesville (SR) Canaseraga (EC, SL) Friendship (KC, Wellsville (CO, EC)

Staff Training 7/11 Staff In-Service: Jessica Smith, Sarah Rockwell-Smith, Ashley Iurilli @ AIM Independent Living Center, Corning (AM, CF, CW, EC, ID, KC, LB, LO, Sl, SR)

7/25 Counseling Sticky Medicare Scenarios, Webinar, Brandy Bauer, NCOA (EB, SR)

7/26 Hospice and Palliative Care, Webinar, Carla Braveman and Beth Mahar, NYSOFA (EB, ID, LO, SL)

7/31 Staff In-Service: Elder Abuse Committee and Victim Services, Shannon Ozzella, DA’s Office, Kathlyn Ramey, Belinda Knight, Samantha Torrey, ACCORD (AM, CF, CW, CO, EC, ID, KC, LB, LO, SG, SL, SR)

Support Groups 7/17 Family Dynamics with Dementia , OFA, 3 Attended (LO)

WAITING LISTS FOR SERVICES

Program # of People Change from Last Month

WAITING LIST 91 +5 EISEP and Caregiver’s Respite 72 +5 EISEP Only 18 0 Caregiver’s Respite Only 1 0

WAITING LIST ON HOLD 18 0 EISEP and Caregiver’s Respite 14 0 EISEP Only 3 0 Caregiver’s Only 1 0

Personal Emergency Response (MercyLine) 2 +1

Meals 0 0

Insurance Counseling 0 0

M E M O R A N D U M O F E X P L A N A T I O N For acceptance and budgeting of GRANTS

INTRODUCTION NO: ___________________ (Clerk’s use only) Committee of Jurisdiction: Human Services Date: September 5, 2018 Explanation of Grant: (Please attach copy of grant application and award letter and/or renewal letter with original resolution # and list any future requirements of the grant after expiration)

The Allegany County Office for the Aging requests a resolution to finalize revenue from Title III federal grants: III C-2, III-D, and III-E. The final federal allocations were higher than originally budgeted for the 2018 County budget. Please appropriate funding as follows:

Appropriations ($8,575.00) A 6772.402 Mileage $1,266.00 A6772.422 Gas & Oil $1,000.00 A6783.408 General Supplies $ 347.00

A6786.474 Homecare $5,962.00

Revenues ($8,575.00) A 6772 4772.00 III C-2 $2,266.00 A 6783 4772.00 III-D $347.00 A 6786 4772.00 III-E $5,962.00

FISCAL IMPACT: Total grants: $8,575.00 Local county share: $ 0

(CFDA) Numbers Federal Grant? Yes 93.045, 93.043, 93.052

This grant is X renewal of existing grant funded program or _____ new grant fund program. Grant Fiscal Year- 1/1/18-12/31/18

Obligation of County after grant expires: None

Major benefits of accepting this grant are: Additional federal funding will assist in cost of delivering meals, purchasing weights for the Growing Stronger program, and provide additional homecare for frail elderly. For additional information, please contact: Madeleine Gasdik, Office for the Aging Director Phone: 585-268-9390

M E M O R A N D U M O F E X P L A N A T I O N For acceptance and budgeting of GRANTS

INTRODUCTION NO: ___________________ (Clerk’s use only) Committee of Jurisdiction: Human Services Date: September 5, 2018 Explanation of Grant: (Please attach copy of grant application and award letter and/or renewal letter with original resolution # and list any future requirements of the grant after expiration)

The Allegany County Office for the Aging requests a resolution to accept an increase in funding from the Department of Social Services for certifying HEAP claims. This funding was not included in the 2018 budget.

Appropriations ($2,000.00) A6777.101 Regular Pay $2,000.00

Revenues ($2,000.00) A6777.2801.00 $2,000.00

FISCAL IMPACT: Total grant: $2,000.00

Local county share: $ 0

(CFDA) Numbers Federal Grant? No

This grant is X renewal of existing grant funded program or new grant fund program. Grant Fiscal Year- 8/28/18-8/27/19

Obligation of County after grant expires: None Major benefits of accepting this grant are: Increased funding for personnel to certify HEAP applications. For additional information, please contact: Madeleine Gasdik, Office for the Aging Director Phone: 585-268-9390

I

Request to Create and Fill Position Form

Date: 09/05/18 Committee of Jurisdiction: Human Services

Title of Position: ----=S=e=ni=or-'T...I..Jyp=is=t ______ ___ Dept.: Community Services

Will any position(s) be eliminated? no If yes, which position(s): _________ _

This position is an: Existing position: __ Newly Created Position: -.:x-'-_ Created by Resolution #: __ _

This position will be: Full-Time: X Part-Time: __ Permanent: X Temporary: __

This position will be: Section IV: Non Union: __ Union: X covered by the AFSCME bargaining unit.

Grade: _7_ Step: ---...:4 __ _ Hourly pay rate: ----.:z:$....:...:18=.0=0~4 ?:...,__ ____ _

Annual salary of position: -'$=3=2=.8=95"------ Cost of benefits for position: ---.:::$:...:..15:::..~•.=...61.:...::5:....-___ _

Does position support a mandated program/grant? yes Name of program: Local Government Unit

Source of funding for position: __ % County 50 % State __ %Federal 50 %Other -~

Source of funding for benefits: __ % County 50 % State __ %Federal 50 %Other

Amount in current year's budget for this position: ______________ _

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee.

Perform wide variety of clerical and typing tasks. Review reports and other documents for completeness, accuracy, and conformity. Review records for compliance and regulations. Compiling data from various reports.

2. The goals your organization will not be able to accomplish as a result of not filling this position. To increase the efficiency of the office.

3. The funding available to fill the position from external sources. State funding and revenue

4. The benefit to the County generated by this specific position. To increase access to Behavioral Health Services to Allegany County residents.

DepartmentHeadName: ---~~-----------­

County Administrator Authorization :~ /J? ~ 'l c-4 ~ J Personnel Officer Authorization:c2..,ed-(}Z.L__.ud

Form Updated: 06125118 (Resolution No. 118-18)

Date: ___ _

Date: y~j;f Date: 1/ sUB

Request to Fill Position Form

Date: $/2i /Committee of Jurisdiction: M

Title of Position: Dept.: Cft/ftAvu,*-'Se^UiU-S

Will any position(s) be eliminated? A^° If yes, which position(s):

This position is an; Existing position: __X_ Newly Created Position: Created by Resolution #:

This position will be: . Full-Time: X Part-Time: Permanent: ^ Temporary:

This position will be: Section IV: Non Union: X Union: covered by the A ' ^ c ̂ £ bargaining unit.

V Sten Hmirlv nav rate: / ^ I Grade: Step: Hourly pay rate:

Annual salary of position: $^ £ Cost of benefits for position: ^/3 lKfrJ

Does position support a mandated program/grant? /-es Name of program:

Source of funding for position: % County St) % state % Federal £ ^ % Other

Source of funding for benefits: % County ^ % State % Federal 6 \ % Other

Amount in current year's budget for this position: § 3 l7 ? 0 1

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee. . „ v A ^

OLA ^ rr

2. The goals your organization will not be able to accomplish as a result of not filling this position. —fks. tocraXA /W t~ 4^'I(-> ^ f tt/v/-/ y

3. The funding available to fill the position from external sources.

4. The benefit to the County generated by this specific position. . A-iUdc. > ^ jCrtC-fe^sy access ^ £> *• £ r <x( S^ruio?i F • y v^f i

Department Head Name: Date: [ 'Xl /cb

on- Date:

Personnel Officer Authorization: ^ Date: t/f// S

Form Updated: 05/01/18

Request to Fill Position Form

Date: ^ 11 ^ Committee of Jurisdiction: S^ru,c^-C-W". f-A/VM lij '

Title of Position: v* Dept.: CD /K KKu.ru V-y 3 f~ w t i

Will any position(s) be eliminated? If yes, which position(s):

This position is an: Existing position: Newly Created Position: Created by Resolution #:

This position will be: Full-Time: ^ Part-Time: Permanent: Temporary:

This position will be: ,7 Section IV: Nonunion: Union: ^ covered bv the 1 _ bargaining unit.

Grade: 't Step: Hourly pay rate: 3\- H1 £ 3

Annual salary of position: & V"2, (o * ^ Cost of benefits for position: % y '7

Does position support a mandated program/grant? Name of program: ^ &x,ytrr\/Ke.rvfa-l UAI f

Source of funding for position: % County % State % Federal / Q% Other

Source of funding for benefits: % County % State % Federal /^ % Other

Amount in current year's budget for this position: 3

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee. « N'., unjer

O*. Svi S^rUiC-es, fv Ch> id re . i '/'•-/ H re r ut ces

1/l ft> jLz.cre-tsg r 6W&V4 /K«Ai LLcx.fSi

2. The goals your organization will not be able to accomplish as a result of not filling this position. #/> To n*-e<*s 6f ck, a/J. -fti^s Kaue ^ ^C4Lns

3. The funding available to fill the position frpm.extemal sources. ,/ c/e^-Kr 1<>V T^./oVr+v^ uuwt fe«e_ -WW fry ^ •+-!»* 7

1 [) A. y -for- .

t, ̂ * fc* „c. '>>' "te 4. The benefit to the County generated by this specific position. •M- cxylh^JS -hkose &('c/:b(e +£-•* yvejzls nv«- f r^cro-a-i^ A.,S<2

Department Head Name: ^ ^ U>, y4-nAA, P.

County Administrator Authorization:

Personnel Officer Authorization: &j?idh&dLyV

Date: ?/>y/rS

Date:

Date: ^/v// 0

Form Updated: 05/01/18

Monthly Report Sept., 2018

MONTHLY REPORT TO THE HUMAN SERVICES COMMITTEE

Submitted Sept. 5, 2018

July

2017 June,

2018

July,

2018

Temporary Assistance Cases 383 365 358

TANF 186 176 177

Safety Net Singles 163 163 158

Safety Net Families 33 26 23

Non-FA Medicaid 3328 3299 3299

Food Stamps Only 2704 2656 2664

Child Care Only 67 52 51

Child Protective Services

Hotline Calls 54 60 58

Total Active Cases 98 138 138

Foster Care & Adoption Services

Number children in DSS care 57 50 49

Number of children in OCFS 0 0 0

Relative Placement 13 11 11

PINS Reform 7 10 10

Preventive Services

Total number receiving services 44 32 31

Adult Protective/Preventive Services

Protective Open Cases 25 14 17

Preventive Open Cases 4 1 2

Home Care & Related Services

Personal Care Cases 33 27 26

Other (Care at Home/Private Duty) 2 3 4

CPPAP Cases 30 29 30

Respectfully Submitted,

Vicki L. Grant, MSW

Commissioner

Monthly Report Sept., 2018

PROGRAM INTEGRITY UNIT

MONTHLY REPORT

July, 2018

July., 2018 Year to Date

2018

Year to Date

2017

Number of Investigation Referrals 11 47 103

Number of Investigations Completed 6 51 79

Substantiated 5 19 30

Unsubstantiated 1 31 56

No Determination 0 1 3

Number of Referrals for Criminal Action 2 6 2

Number of Food Stamp Disqualifications 4 7 9

FEDS Applications Referred for Investigation: 38 317 239

Applications approved 13 219 153

Applications Denied/Withdrawn due to investigation 0 11 3

Applications Denied/Withdrawn for other then FEDS 12 93 n/a

Collections as a Result of Investigations $26,331.85 $89,036.76 $83,334.63

Bond and Mortgage Satisfactions $50.00 $350.00 $18,472.92

Estate Liens Satisfied $0 $1,902.40 $0

Accident Liens Satisfied $0 $0 $0

SSI Interim Repayment $3,832.29 $115,588.84 $47,400.04

TANF Grant Savings $0 $0 $112.00

Total Savings $30,214.14 $205,013.00 $149,319.59

Request to Fill Position Form

Date: __9/5/18__ Committee of Jurisdiction: Human Services Title of Position: Caseworker & any resulting backfills (left employ ) Dept.: Social Services Will any position(s) be eliminated? No If yes, which position(s): ___________________________ This position is an: Existing position: ___x___ Newly Created Position: ______ Created by Resolution #: _________ This position will be: Full-Time: ___x___ Part-Time: ______ Permanent: ______ Temporary: ______ This position will be: Section IV: ______ Non Union: ______ Union: __x____ covered by the AFSCME bargaining unit. Grade: __16___ Step: _Base-Step 7________Hourly pay rate: $21.2026 - $26.4520 Annual salary of position: $38,588.73 - $48,142.64 ________ Cost of benefits for position: __48%______ Does position support a mandated program/grant? yes Name of program: Child Welfare Source of funding for position: 35.57 % County 21.89% State 42.54% Federal ___%Other Source of funding for benefits: 35.57_% County 21.89% State 42.54% Federal ___% Other Amount in current year’s budget for this position: _$42,652 - $48,143 Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee. Responsible for ensuring the safety,

health and welfare of children & families.

2. The goals your organization will not be able to accomplish as a result of not filling this position. Ability to meet state and federal requirements.

3. The funding available to fill the position from external sources. 21.89% State, 42.54% Federal

4. The benefit to the County generated by this specific position. Ability to meet state and federal requirements.

Department Head Name: __________________________________________ Date: ___________ County Administrator Authorization: ________________________________ Date: ___________ Personnel Officer Authorization: ___________________________________ Date: ___________ Form Updated: 05/01/18

MEMORANDUM OF EXPLANATION

Intro No. ________________

(Clerk’s Use Only)

COMMITTEE: Human Services Committee Date: 9/5/18

RE: Requesting permission to participate in and sign the Intermunicipal Cooperation Agreement with eleven

(11) other counties to create a Local Development Corporation in order to provide for the joint establishment,

operation and maintenance of a joint detention facility by such counties in order to meet the provisions of Raise

the Age.

FISCAL IMPACT: $125.00 filing fee and possible additional filing costs (to be shared equally among the

total number of counties participating).

Vicki L. Grant, Commissioner 268-9303

Allegany County Department of Social Services

lntermunicipal Cooperation Agreement: Local Development Corporation

County detention facility for juvenile delinquents and persons in need of supervision

This Agreement dated the [ordinal number of day] day of [name of month] [identification of year], and executed by and among the Counties listed on the signature page herein ("the Municipalities") do hereby organize and create the "Raise the Age" Compliance Coalition, in accordance with section 119-o of the New York State General Municipal Law, and in accordance with the following:

WITNESSETH

WHEREAS, on April10, 2017, Governor Cuomo signed into law "Raise the Age" legislation that was included as part of the State Budget; and

WHEREAS, the vast majority of cases of 16- and 17 -year-olds charged with criminal offenses will ultimately be heard in the Family Court, either originating there or being transferred there from a new Youth Part of the adult criminal court;

WHEREAS, under "Raise the Age," no 16- or 17 -year-old will be sentenced to or detained in a facility with adults; youth whose cases are heard in Family Court will be detained or placed in OCFS-operated, OCFS-licensed, or ACS facilities (including Close to Home), as Juvenile Delinquents currently are; while Adolescent Offenders who are detained pre-trial will be held in a specialized secure juvenile detention center for older youth, which will be certified and regulated by OCFS in conjunction with the state commission of correction; and

WHEREAS, these "Raise the Age" detention provisions will create challenges for the counties of New York State, in attempting to comply with the edicts of same; and

WHEREAS County Law§ 218-a authorizes a contract between one or more counties providing for the joint establishment, operation and maintenance by such counties of a joint county detention facility which shall be located on a site conveniently accessible to the counties concerned and which shall be certified by the state division for youth and which shall be established, operated and maintained in compliance with the regulations of the division for youth and the provisions of said County Law§ 218-a; and

WHEREAS pursuant to Not-for-Profit Corporation Law§ 1411, any one or more counties of the state, may cause Local development corporations to be incorporated by public officers or private individuals and operated for the exclusively charitable or public purposes of relieving and reducing unemployment, promoting and providing for additional and maximum employment, bettering and maintaining job

opportunities, instructing or training individuals to improve or develop their capabilities for such jobs, canying on scientific research for the purpose of aiding a community or geographical area by attracting new industry to the community or area or by encouraging the development of, or retention of, an industry in the community or area, and lessening the burdens of government and acting in the public interest;

NOW, THEREFORE, BE IT RESOLVED that the Municipalities agree as follows:

1. The Municipalities shall forthwith undertake the incorporation and proposed governance of a not-for-profit local development corporation, pursuant to Not­for-Profit Corporation Law§ 1411, operated for the exclusively charitable or public purposes of relieving and reducing unemployment, promoting and providing for additional and maximum employment, bettering and maintaining job opportunities, instructing or training individuals to improve or develop their capabilities for such jobs, carrying on scientific research for the purpose of aiding a community or geographical area by attracting new industry to the community or area or by encouraging the development of, or retention of, an industry in the community or area, and lessening the burdens of government and acting in the public interest as follows: The joint establishment, operation and maintenance by such counties of a new joint county detention facility which shall be located on a site conveniently accessible to the counties concerned and which shall be certified by the state division for youth and which shall be established, operated and maintained in compliance with the regulations of the division for youth, and which shall, provide for adequate detention of alleged or convicted adolescent offenders pursuant to the terms and conditions of County Law§ 218-a (A)(6).

2. A committee shall be formed by the Municipalities, consisting of the following: (a) one representative of each Municipality's legislative body (b) one judge of the family court of each of said municipalities; and (c) the commissioner of social services of each of said municipalities, which committee shall initially be charged with:

a. Retention of experts and/or legal counsel to accomplish such incorporation;

b. Creation of proposed corporate by-laws, which proposed by-laws shall address at least the following:

1. Recommendations regarding the corporation's construction, equipment, maintenance and operation of such joint county detention facility

n. Recommendations regarding the corporation's supervision and control of the maintenance and operation of such joint county detention facility;

ilL Recommendations of the proportions to be borne by each of the several counties affected of the costs of acquisition of the site and of construction of a new joint county detention facility and the proportions to be borne by each of the several counties affected of the costs of operation of such joint county detention facility, whether established by new joint acquisition and construction or by utilization of an existing county detention facility .

3. Each municipality shall contribute equally to the cost of creating the such corporation.

4. Participation in this Intermunicipal Agreement does not constitute a binding commitment on the part of any municipality to contribute funds or resources to acquisition and/or construction of any detention facility.

5. Any participating municipality may opt out of this agTeement upon 30-day notification to the coalition.

6. By their signatures below, each signatory certifies and affirms that he or she has read the entire contract (including all appendices and attachments hereto) and has the authority to bind their respective party to all terms and conditions (and any appendices and attachments) of the foregoing contract.

IN WITNESS WHEREOF, the parties below, intending to be legally bound, have hereunto executed this agreement the day and year first written above.

[names and titles for each participating municipality.]