HUMAN RESOURCES

HUMAN RESOURCES

Claudia WhiteLisset Zuniga

Interim Process ContinuationInterim Process Continuation

Interim Workflow Solutions (SharePoint) Department Approval (DAF) needs to be attached Any other supporting documents

TerminationsTerminations

Summer appointments (job rows) that need to be ended Use “Review/Request Job record Change for Employee” Use Action of Termination End by August 31st (action needed by 8/22)

Beware of overpayments Monthly employees

Expected End Dates Weekly reports

Faculty Only term faculty who are truly separating from UTSA

Fall Hires/RehiresFall Hires/Rehires Faculty

Use the Review/Create Faculty Contract Need approval from Dean and Provost office

Staff Day O.N.E. for benefits eligible Hire/Rehire an employee form for non-benefits eligible

Students Must be enrolled Multiple jobs- Can only work 19 or 20 hrs. per week Student Assistants need Financial Aid approval

Work study job title no longer needs to change when they run out of funding

Retroactive processing causes problems in the system

Title Fall/Spring Summer

Graduate Research Assistant (GRA) * 6 hours 3 hours

Graduate Assistant (GA) 6 hours 3 hours

Student Assistant (work-study) 6 hours See Financial Aid

Teaching Assistant (TA) * 6 hours 3 hours

Undergraduate Research Assistant (URA)

9 hours 6 hours

Enrollment Requirements

* paid monthly

New Employees may not begin working until HR approves their SharePoint form

All new employees must complete the Employee Self Service Portal Complete I-9 Form (within 3 working days)

Will need to bring original documents to HR

Update Personal Information W4

SharePoint forms due 8/22 for 9/1 start dates

New Employees may not begin working until HR approves their SharePoint form

All new employees must complete the Employee Self Service Portal Complete I-9 Form (within 3 working days)

Will need to bring original documents to HR

Update Personal Information W4

SharePoint forms due 8/22 for 9/1 start dates

Important Information

Processing Dates

Employee Processing Dates Refer to calendar on HR website

SharePoint forms due 8/22 for 9/1 start dates

Employee Processing Dates Refer to calendar on HR website

SharePoint forms due 8/22 for 9/1 start dates

Resources

Human Resources 4648

SPOC 7762

Personnel Action and Position Processing Classes begin in October

Human Resources 4648

SPOC 7762

Personnel Action and Position Processing Classes begin in October

Guidelines for Maximum Vacation Accrual Rates Guidelines for Maximum Vacation Accrual Rates

• Vacation Accrual rates have a maximum amount of hours that can be carried from one fiscal year to the next.

• Vacation hours are not lost, but are converted to sick leave at the end of each fiscal year, which will occur September 1st, 2014.

• The maximum number of Vacation hours that can be carried forward can be found at http://utsa.edu/hr/Leave/VacationAccruals.html

• Vacation Accrual rates have a maximum amount of hours that can be carried from one fiscal year to the next.

• Vacation hours are not lost, but are converted to sick leave at the end of each fiscal year, which will occur September 1st, 2014.

• The maximum number of Vacation hours that can be carried forward can be found at http://utsa.edu/hr/Leave/VacationAccruals.html

• As of 8/12/2014, any vacation time taken up to 7/31/14 and entered by 8/7/14 is accounted for and is available to Employees through Employee Self Service (ESS)

• Employees will need to add August Vacation Accruals to the balances displayed in ESS to determine the amount of vacation hours (if any) will be transferred to sick leave.

• Employee and Supervisor may determine if any vacation time may be scheduled off in August to reduce hours transferred to sick leave.

• Vacation time over the maximum must be taken no later than August 31st.

• As of 8/12/2014, any vacation time taken up to 7/31/14 and entered by 8/7/14 is accounted for and is available to Employees through Employee Self Service (ESS)

• Employees will need to add August Vacation Accruals to the balances displayed in ESS to determine the amount of vacation hours (if any) will be transferred to sick leave.

• Employee and Supervisor may determine if any vacation time may be scheduled off in August to reduce hours transferred to sick leave.

• Vacation time over the maximum must be taken no later than August 31st.

• Balances for August 1st- 15th can be viewed on August 22nd, to include August accruals

• Employee and Supervisor may determine if any vacation time may be scheduled off in August to reduce hours transferred to sick leave.

• Vacation time over the maximum must be taken no later than August 31st.

• Balances for August 1st- 15th can be viewed on August 22nd, to include August accruals

• Balances for August 1st- 15th can be viewed on August 22nd, to include August accruals

• Employee and Supervisor may determine if any vacation time may be scheduled off in August to reduce hours transferred to sick leave.

• Vacation time over the maximum must be taken no later than August 31st.

• Balances for August 1st- 15th can be viewed on August 22nd, to include August accruals

• Please ensure all time and absence are reported into PeopleSoft by Timesheet Deadlines provided by Payroll at http://utsa.edu/payroll/TimesheetDeadlines.html

• Any questions regarding Vacation accrual rates, please feel free to contact HR-Leave Management at leaveadmin@utsa.edu

• Please ensure all time and absence are reported into PeopleSoft by Timesheet Deadlines provided by Payroll at http://utsa.edu/payroll/TimesheetDeadlines.html

• Any questions regarding Vacation accrual rates, please feel free to contact HR-Leave Management at leaveadmin@utsa.edu