hr solutions & features agman univ

8/10/2019 HR Solutions & Features Agman Univ

1/67


2/67


3/67

What is SAP?

SAP stands for

System

Applications &

SAP is one of the (if not the) best ERP System used bylarge enterprises worldwide.


4/67


5/67

InternetIntegration

PersonnelESS/MSS Recruitment

Administration

EmployeeSelf-Service

HCM Sub modules in SAP

Financials

Payroll PersonnelDevelopment

TimeOrganizationManagementManagement

OfficeLogistics


6/67

SAP HCM Solution Components !eatures

Organization Management Define & Maintain Enterprise/Personnel/Organization Structure

Assign Staff Allocations & Transfers

Personnel Administration Maintain Employee Records (Personal info, Basic Bay, Loans etc)

Maintain Employee Official Documents (Passport, Visa, etc )

Perform Actions (Hiring, Terminating, Change of Position, etc .)

Recruitment / e-Recruitment Module Creating Vacancies

Advertising Vacancies

Recruitment Administration Recruitment Reporting

Hiring


7/67

SAP H" Solution Components !eatures

Organization Management Define & Maintain Enterprise/Personnel/Organization Structure

Assign Staff Allocations & Transfers

Personnel Administration Maintain Employee Records (Personal info, Basic Bay, Loans etc)

Maintain Employee Official Documents (Passport, Visa, etc )

Perform Actions (Hiring, Terminating, Change of Position, etc .)

Recruitment / e-Recruitment Module Creating Vacancies

Advertising Vacancies

Recruitment Administration Recruitment Reporting

Hiring


8/67


Personnel Development & Training Qualifications & Requirements

Career Planning & Succession

Training & Events Management

Development Plans / Appraisals

Time Management Time Evaluation / Recordin

Time Shift Planning Cross Application Time Sheet

Benefits Administration

Health, Insurance, Savings, Stock Purchase, Credit etc

Compensations Compensation Management & Administration


9/67


Travel Management Organizing / Entering Trips

Accounting & Payment of Trips

Payroll Simulate/Run/Posting Payroll

Payment Transfers

Cost Planning / Reporting Study / Simulate Different Cost Plans (Scenarios)

Run Reports in All HR Areas

Employee Self Service Allow Staff to Maintain Data via a Web Browser (Internet/Intranet)


10/67

Structures in Human Resources

Contents:

ManagementOrganizational

Company code, personnel area, and personnel subarea

Personnel Structure

Employee group, employee subgroup, payroll accounting area

Organizational Structure

Organizational units, jobs, and positions


11/67


12/67


13/67

Organizational, Enterprise, and Personnel Structure

Enterprisestructure

Personnel No. 1001 Name Michaela Maier

EE Group 1 Active employee Per area 1300 Frankfurt

EE Subgroup DU Salaried Staff. Cost Center 2100 Finance and Admin.

From 01/01/1994 To 31.12.9999 Chng. 01/29/1999 BILLE

Enterprise structure

CoCode 1000 IDES

Pers Area 1300 Frankfurt Subarea Central

From 2100 Bus.area 9900

Organizationalstructure

Personnelstructure

Personnel structure

EE Group 1 Active employee Payroll area D2 HR-D: Salaried empl

EE Subgroup DU Salaried staff Contract data Com. employee

Organization plan Administration

Percentage 100.00 Group 1300

Position 50000076 Functional Specialist Personnel 001 Helmuth Hesse

Func.Spec-D Time 002 Dagmar Krause

Job key 50011880 Administrator Payroll 003 Oliver Zeuner

Admin. Supervisor

Org. unit 50000073 Travel expenses (D)

Trav.Exp -D

Org.key 1300


14/67


15/67

Methodology - Planning

Organizational Managment provides you with a comprehensiveview of the structural and personnel environment of your

organization in the past, present, and future.This information gives you a sound basis on which to

plan and react to future personnel changes and requirements.

Organ izat ion al M anag em ent Integration

Recrui tment

Personnel Developm ent

Personnel

Administration

Managers

Desktop

O b jec t T yp es

O bjec t typesO bjec t types O bjec t type ke ysO bjec t type ke ys

O r ga n iz a tiona l M a na ge m e nt is ba s e d on objects

a n d re la t ionships. In H um an Re sou rces , there a re f ive bas ic ob jec ttypes , each w ith its ow n ob jec t type ke y

Present Future SAP AG 1 9 9 9

Cap acity Planning

Sh ift Plann ing

ra n ng an

Event M anagementOrganizat ionalMa n a g e m e n t

Personnel CostPlanning

Workf low

Project S ystem s

Compensat ionManagement

Cross Appl icat ionTimesheet

S A P A G 1 9 99

O rganizat ion al uni ts

J o b s

Posi t ions

C ost Centers

P e r s ons

O

C

S

K

P


16/67

Personnel Management


17/67

Personnel Management

Maintaining Employee Data

Contents:

Hiring Employees


18/67

Infotypes

PersonPerson

Org. Assignment Basic Pay

Personal Data

Birthcertificate

.

Planned Working TimeAddress

Infotypes: logical groupings of data fields


19/67

Maintaining Infotypes: Overview

Change Organizational Assignment

Org Structure

Recur. Payments/DedAdditional PaymentsFiscal Data DChild Allowance D

with proposal

Fast Entry

Fast Entry

1 Infotype

Fast Entry

1 Infotype

Single Screen1 Infotype1 Personnel number

Single Screen

1 Infotype1 Personnel number

Create Personal Data

Org StructureCreate Bank Details

Org StructureCreate Addresses

Org StructureCreate Planned Working Time

Org StructureCreate Actions

Org Structure

u t p e ersonne

Numbers

Numbers

Personnel Actions

Sequence of Infotypes1 Personnel number

Personnel Actions

Sequence of Infotypes1 Personnel number


20/67

Recruitment

"e'ruitment


21/67


22/67

Skilled,competentemployee for...

VacancyVacancy

AdvertisementAdvertisement

WANTED

ApplicantsApplicants

From Vacancy to Hiring an Applicant

J ob Pe rs on

HireHireas Employeeas Employee

Profile ComparisonProfile Comparison

Whatareour

requirements?

Whatcan

theapplicanto

ffer?


23/67


24/67

Verbal Skills

Leadership

Business Administration

Knowledge or Unions

Searching for Applicants

Find Objects for QualificationsKey date 08/30/2000Qualifications Business Administration Degree

Endurance and stamina

Business Administration Very good

Endurance and stamina Average

Knowledge of Unions & Bargaining Units

Leadership skillsVerbal, written communication skills

Applicant, externalApplicant, internalPerson

Object types in search

Name Qualification Proficiency

Business Administration Average

Endurance and stamina Good

Leadership skills Very goodVerbal, written communic Average

Business Administration 0007Endurance and stamina Very goodKnowledge of Unions &... 0008Verbal, written communic0007Business Administration Very good

Frank Bauer

Tom Peterson

Bruno Hochlehnert

4

3


25/67


26/67

Payroll Accounting

Concept of Payroll

Contents:

Payroll Administration

Running Payroll for an Employee

Overview of Subsequent Activities


27/67

Payroll Accounting

Remunerationstatement

Master DataMaster Data

Time DataTime Data

Transfer toAccounting

Payments tovarious payees


28/67

Sick payBasic pay

Gratuities

Calculation of Remuneration Elements

Remunerationelements

Bonuses for

night work

OvertimeVacation

allowances

Bonuses


29/67

UnemploymentinsuranceTax

Finanzamt

Statutory and Voluntary Deductions

elements

LoansPension

insurance

Transfer ofremuneration

00000150900 12131400 67291500 11Bitte dieses Feld nicht beschriften und nicht bestempeln

Deutsche Bank

Zahlen Sie gegen diesen Scheck

Betragin Buchstaben

oder berbringeran

Ort

Datum

Unterschrift

DervorgedruckteSchecktext darf nicht gendert odergestrichen werden.

Scheck-Nr. Konto-Nr.X X Betrag X Bankleitzahl X Text


30/67


31/67

W d S l T f D t M di E h


32/67

Wage and Salary Transfer - Data Medium Exchange

DME accompanying sheet

Payrollresult

Payment

Pre. programDME

CreateDME

DME

Payment summary

Disk

.


33/67


34/67


35/67

Recording Data in Time Management


36/67

Recording Data in Time Management

Time Sheet

Internet

Workflow

-

Time Recording Terminals

Single screen

Fast entry

List entry

Calendar

Time Administrator

Attendances/Absences


37/67

Attendances/Absences

Attendances

Entitlementn days

Entitlementn days

Manage

time

accounts

Absences

Determinesalary/wages

Compilestatistics

Payment

Statistics


38/67

Collision Checks: Examples


39/67

Example 1:

+

Illness record created05/15/XX - 05/25/XX

Leave record delimited05/10/XX - 05/14/XX

Collision Checks: Examples

05/10/XX - 05/20/XX 05/15/XX - 05/25/XX

Example 2:

+

06/02/XX - 06/22/XX 06/12/XX - 06/18/XX

Error Message:Leave record cannot

be created

Illness record remainsunchanged

06/06/XX - 06/22/XX

Time Recording for Multiple Persons


40/67

Time Recording for Multiple Persons

of employees

Flexible selection

of time data entries

Planned working time

Actuals: attendances, absences

Premiums, additional hours

Message log

Time Data for Time Management


41/67

g

8 attendance hours

Approvaltime data

Transfer to R/3Time Management

Entering time dataReleasing time data

CATS

Attendances (IT 2002)Attendances (IT 2002)

8 Attendance hours

HR


42/67

Development and Training


43/67

p g

Contents:

Career and Succession Planning

Training and Event Management

Development Plans

Appraisal Systems


44/67

Creating Profiles for Persons/Applicants


45/67

A person has subprofilesA person hasA person has subprofilessubprofiles

Who madelast change

PreferencesPotentialsQualifications DislikesAppraisals where apprai...

T Object ID Description ID Proficiency Start date End date N User name

Q 50000401 HR Management skills 3 Average 28.07.2000 31.12.9999 TRAINING

Q 50000831 HR Personnel Admin.Func 4 Good 28.07.2000 31.12.9999 TRAINING

Q 50000449 Independence and initiative 2 Adequate 28.07.2000 31.12.9999 TRAINING

Q 50000189 Knowledge of Wordprocessing 3 Average 28.07.2000 31.12.9999 TRAINING

Q 50000453 Leadewrship skills 3 Average 28.07.2000 31.12.9999 TRAINING

Notes

.

Creating Profiles for Jobs/Positions


46/67

A position has requirementsA position has requirementsA position has requirements

Inherited

Requirements

Ability to organize and act 6 Invalid proficiency 01.01.1994 31.12.9999

Description Stat.. ID Proficiency Ess Start date End date

HR Management skills 4 Good 28.07.2000

31.12.9999.

31.12.9999.

31.12.9999.

31.12.9999.

31.12.9999.

28.07.2000

28.07.2000

28.07.2000

28.07.2000

HR Personnel Admin. Functionality

Knowledge of Desktop publishing

Knowledge of general office activities

Knowledge of general office policies

Good

Average

Average

Average3

3

3

4

Q

Q

Q

Q

Q

Q

T ObjectD

50000442

50000401

50000831

50000315

50000313

50000316

Find Objects for Qualifications


47/67


For each object

Restrictselection tospecific objecttypes

Selecting Qualifications:

Individually from thequalifications catalog

Transfer entirequalifications/requirements profiles

Combine both the


Qualifications Restrict to object types Restrict further

Qualifications requiredName Essential reqt Option Proficiency Maximum

Average

Very good

Excellent

Good

Business Process Technology

Communication

General Office Administration

General commercial education

type, restrict

selection furtherto specificobjects (forexample, thepersons in anorganizationalunit)

The following can beselected for eachqualification:

Essential requirementflag

Proficiency required(individual value orvalue range)

Very good

Excellent

Adequate

Adequate

Knowledge of computer hardware

Knowledge of database systems

Knowledge of payroll accounting

Add qualificatios/requirements from

Job 50004051 HR developer

Key date 22.06.1999


48/67

Profile Matchups


49/67

Persons, Applicants,

Users, ...Job, Position, ...

SAP AG 1999

RequirementsQualifications

Over/under-qualification Alternative qualifications Graphical display Further training proposals Qualification deficits Development Plans .......

Profile Matchup: Example


50/67

2D view 3D view Groups Left Sel. Up Sel. Down Right First selection

Profiles Qualification Qualification

Qualification 120

SAP AG 1999

Knowledge of multimediaVerbal, written communicative skills

Pace of workWillingness to assume responsibility

Independence and initiativeAdaptability

Leadership skillsBusiness English language skills

Work conduct and general conductKnowledge in Wordprocessing/Winword

100

80

60

40

20

0Helena Camino 00 asst

Knowledge of multimediaWillingness to assumeresponsiblitLeadership skillsKnowledge in Wordprocessing/Windword

Pace of workAdaptabilityWork conduct and generalconduct

Verbal, written comm, skillsIndepend. And InitiativesBus. Eng. Language skills


51/67

Career Planning / Succession Planning


52/67

Career Planning is used to find

a position within the organizationthat is suitable for a specific

employee.

Succession Planning is used

to find a suitable successorfor a position within theorganization.

Booking Attendances


53/67

Attendee Types

Bookings

Person

User

External person

Applicant

Contact person

Company

Organizational unit

Customer

Interested party

Take ca acit into account

SAP AG 1999

19991999

1 3 45 6 7 8 10 11

12 13 14 15 17 1819 20 21 22 24 2526 27 28 29

29

162330 31

Checks

Prioritize

Availability (is the instructor already reservedfor another event?)

Time conflicts (attendances/absences)

Prerequisites (business event types,

qualifications)


54/67

Development Plans: Possible Applications


55/67

Apprenticeship

Individual Plans

Job RotationFurther Training

Appraisal Systems


56/67

360 feedbackappraisals

Performanceappraisals

orma ze wor eva ua on

Appraisees

Appraisers

Surveys

"eporting Manager*s Des&top


57/67

Reporting andManagers Desktop

Reporting and Managers Desktop


58/67

Contents:

Reporting and Information Systems

Managers Desktop

The Information System in HR


59/67

Ad Hoc QueryAvailable fields

Infotype 0000: Actions

Employment status

Infotype 0001: Org. Assignment

Infotype 0002: Personal Data

HIS

MillMill

PfisPfisRicRic HorHorMaiMaiHocHoc RotRotSmiSmiMillMill

PE/PE/ SocSocPerPer

Per

Birthcertificate

Report Tree

Administration

Recruitment

Personnel Development

Benefits

Compensation Management

Personnel Cost Planning

Report

Generator

Report

Generator

SAP QuerySAP Query

SAP Query

PC Connection


60/67

Pers. no.

1000

2000

Name

Eric Wong

Rosa Lee

Basic pay

5,600.00

4,400.00

Send mail

Recipient:

Web display

MS Excel MS Word

+SS ,+mplo(ee Self-Servi'e.


61/67

Employee Self Service-

What is Employee Self-Service?


62/67

SAP Employee Self-Service is a set of powerful, yet

easy-to-use applications that empower employeesto view, create and maintain data in the R/3 system

via the intranet.

Office Time Management

Expense Reports

Benefits

Personal Information

Training and Event Managament

Skills Profile

My ESS


63/67

SAP ESS Functionality


64/67

Benefits

Expense Reports

My ESS

Office

Jobs

Skills Database

Training and EventManagement

Payment

PersonalInformation

TimeManagement

SAP ESS and Workflow: A Perfect Synergy


65/67

Integration of the SAP office inbox inSAPESS opens workflow to all employees

SAP ESS services that use Workflow: Approval processes such as Leave

Request, CATS and expense reports

New Hire Data, Change of Address

notification

SAP ESS - The Benefits


66/67

SAP ESSBenefits

1 Providing services to employees

Increasing productivity and efficiency2

Saving money and time3

SAP ESS is part of the standard R/3 system since version 4.5SAP ESS is part of the standard R/3 system since version 4.5

An( /uestions


67/67