hr services for schools & academies...detailed in this brochure please do not hesitate to...

HR Servicesfor Schools & Academies

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Contents

Introduction

Our Services

Advisory

Disclosure and Barring Service (DBS)

Contracts and Payroll

Pensions

Occupational Health

Recruitment

Workforce Development

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Introduction

We have over 30 years’ experience of providing HR support to schools in Calderdale enabling us to be responsive to your needs and offer you tailor made, flexible and practical HR solutions.

This document outlines the Human Resource service we will offer in 2017 to 2020. Our aim is to provide an effective and efficient service, building on the strong partnerships we have developed with our customers over the years.

We have used the results of a recent service review and your feedback to help us develop our service offer. You asked for flexibility, ease of access and simplified billing and all of these have been incorporated into our offer.

We would like to take this opportunity to thank all of you who have contributed views and suggestions over the last 12 months. Your feedback is highly valued and helps us improve the service we provide. Please continue to keep in touch and tell us how we are doing.

All prices in this document take effect from 1 April 2017. Prices exclude VAT and are subject to terms and conditions. All charges are reviewed on an annual basis. To purchase any of the services listed please complete and return the accompanying agreement form.

We look forward to continuing to work with you in the future.

Thank you,

Jackie AddisonCorporate Lead for HR

If you have any questions about any of the services detailed in this brochure please do not hesitate to contact our Traded Service Developers:

Nicola Goldsmith [email protected] 288430

Nicola Reed (currently on maternity leave until October 2017)[email protected] 288430

HR matters can leave you baffled by a maze of legislation, regulation and deadlines. Calderdale Council provide expert advice and support in all areas of HR enabling you to deliver the vision for your school by focussing on the teaching and learning outcomes of your students.

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Our Services

Advisory

The team offers a pragmatic service with a straightforward approach to advising schools. We believe there is a genuine value to customers in choosing a HR provider that links directly to a customer’s Contracts and Payroll provider which is why we encourage you to consider the Advisory offer. The team pride themselves on being practical, realistic and methodical which reflects in the approach they adopt to HR issues. Paula Dodd, Deborah Dunn, Sarah Robinson and Team Leader Sarah Smith (currently on maternity leave 2016-17) are looking forward to continuing to work with you.


The Contracts and Payroll team have substantial experience and are knowledgeable experts in providing advice and support to schools and academies. The team, consisting of Nasar Ahmed, Helen Bentley, Sarah Bowen, Tracey Broadbent, Marie Dyson, Nicola Goldsmith (currently on internal secondment), Lisa Hemingway, Hamaira Khatoon, Victoria Woodall, Gillian Wright and Team Leader Leigh Watters are looking forward to continuing to help customers in the forthcoming year.

Pensions

This experienced and knowledgeable team will take away your worries about pension estimates, early retirements and the often daunting prospect of year-end reporting. Diane Eastwood, Diane Barber and Lucy Mead have expertise in all areas of Local Government and Teachers’ Pensions.

Occupational Health

Physical and mental illness can be both upsetting and disruptive to your employees and your school. Our nurse led practice will help support you and your employees. Our Occupational Health Administrators, Cath Butterworth and Suraya Grice co-ordinate surgery bookings and explain the referral process to both managers and employees.

Recruitment

Time is precious and starting a recruitment process can feel daunting. Recruitment and Resourcing Manager Emma Bolton and her team, Adam Tomlinson, Andrew Bentley and Scott Mileham are recruitment experts and take recruitment challenges in their stride. Their key skills include marketing, relationship-building and time management which means your vacancies will not be empty for long.


The Workforce Development team offers support across a range of organisational learning and development activities, enhancing the behaviours and skills of your workforce to meet the needs of Continuous Professional Development.

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Advisory

We offer an advisory service for a fixed annual fee which helps you take an inspired attitude to people management. Our experienced HR Advisors work closely with your senior leadership team, supporting you in finding the best HR solutions to meet the needs of your school. We work collaboratively to help you not only solve your problems but where possible prevent them from occurring. You can access practical advice and support whenever you need it.

Advantages of our fixed fee service include:

• Reducedriskofunplannedcosts• Accuratebudgetforecasting• Fullcasemanagement

Our business partner approach enables:

• Proactivepreventionandearlyintervention• Theopportunitytoaskquestionsand generate ideas• Supportintargetingandaddressingconcerns

We advise on the full range of HR employment policies and legislation, including:

• Disciplinaryandgrievance• Performancemanagementandappraisal• Reorganisation,redundanciesandorganisational

change • Saferrecruitmentpractices• Consultationwithtradeunions• Familyfriendlylegislation• Managingstaffattendance• Adviceonconversiontoacademystatus

We will support your school to effectively manage your workforce using a range of delivery methods.

We can provide:

• Annualassessmentofneedsandaccompanyingaction plan

• Telephone,emailandon-siteadvice• Attendanceatgovernorandresourcemeetings if required • Supportatstaffhearingsandappeals• Attendanceatclustermeetingstoupdateand

inform discussions across your network

Our online resource site offers:

• Modelpoliciesandprocedures• Managerguidance,FAQsandfactsheets• Lettertemplates

Key Benefits• Provideevidenceforimpactassessments• Ofstedpreparation• Workingcloselywithothercouncilservices

including Legal, School Effectiveness Service, Health and Safety and Safeguarding

• Regularupdatesandbriefingsatnoextracost

• Wecanidentifyareasofconcernandtailor our advice to achieve shared objectives• Ourimpartialadviceisnotinfluencedby

internal relationships that can often make people management difficult

“Independent, objective and responsive. The advice we receive is always clear and easy to act upon.”

Headteacher, The Brooksbank School & Sports College

“We have forged a really positive relationship with our Advisor. She is dynamic, proactive and helps our school to avoid problems, leaving me to get on with running my school. Even if unforeseeable problems do occur, I always feel confident in the support and advice provided. Our Advisor is knowledgeable, confident and has a solutions focussed approach.”

Headteacher, Wood Bank School

“Our Advisor understands our school’s particular set of needs and tailors advice to suit. It’s great to work with someone who recognises the challenges that schools are currently facing and helps you get through them.”

Headteacher, Highbury School

Service Price ListApril 2017 to March 2018

Inclusive access service £29.50 per contracted post

GradingofJobDescriptionsfornon-Recruitment Service customers only. Please see terms and conditions. £26.50 per Job Descriptions

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DBS

We are an Umbrella Body for the DBS service enabling us to offer DBS processing to schools and academies. Our dedicated team process in excess of 2,000 checks per year. You can therefore be assured of a fast, reliable and professional service.

Advantages of our fixed fee service include:

• Adviceontheappropriatelevelofdisclosureforyour employees and support determining which employees require a check

• ProcessandobtainStandardandEnhancedchecks with or without relevant Barred List(s)

• CompletionofExternalValidationwhereapplicable

• Samedayprocessing,whenreceivedbefore12noonMondaytoFriday

• Secureandfastonlineprocess

How we do it:

• Professionalandefficientservice• Nohiddencharges• Nominimumusage


Statutory DBS charge £26 Standard£44 Enhanced£44 Enhanced with Barred List(s)

Processing fee – online application£2.90 per check - When purchased with the Contracts and Payroll Service

Processing fee per check – online application£15 per check - When DBS checking service is purchased in isolation

Processing fee – paper application£10 per check - When purchased with the Contracts and Payroll Service

Processing fee per check – paper application£20 per check -whenDBScheckingserviceis purchased in isolation £15 per check -whenrequestedinmultiplesof10ormore-WhenDBSchecking service is purchased in isolation

External Validation (Route 2 applications)£10 per check


The Contracts and Payroll team offer an education specialist service tailored to meet your needs. Comprehensive contract and payroll management will reduce the administrative burden on your school through the provision of an effective and flexible service.

All customers have a designated Contracts and Payroll specialist who will deliver support via email, telephone and where appropriate, at your school site. The team offer guidance on the application of HR policies and have expertise in both Local Government and Teachers Terms and Conditions.

The team create contractual documentation and calculate appropriate payments and deductions for all aspects of the employee lifecycle and provide secure electronic storage and maintenance of employee personal files. We manage your employment contracts and free you from the complexitiesofTaxandNationalInsurancecalculations.Weproducepayslipsandyear-endreports,keepingyouinlinewithHMRCguidanceensuring that all contractual, statutory and voluntary payments and deductions are made in accordance with statutory legislative requirements.

Our services include:

• Preparationandissueofcontractualdocumentation and Statement of Written Particulars

• Calculationofpaymentsanddeductionsinrespect of contractual changes, new starters, leavers, overtime and expenses

• Guidanceonpre-employmentchecks;references, asylum and immigration

• Supporttodetermineappropriatepaylevels• Administeroccupationalandstatutoryleave and pay entitlements in relation to sickness and parental absences• BACSpaymentofsalaries• Productionofpayslips• Bulkamendmentstopay• Paymentsofdeductionstostatutoryand

voluntary bodies, such as Income Tax, NationalInsuranceandPensioncontributions• Completionandreconciliationofstatutory year-endreturns• ApplicationofHMRC’sPAYEEmployer’sGuide• Documentretention• CompletionoftheSchoolWorkforceCensus

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Our Contracts and Payroll Administrators are:

• ExtremelyknowledgeableinbothNJCandTeachers’ School Pay and Conditions

• Anumberholdspecialistindustry recognised qualifications• Regularlyattendcontinuousprofessional

development courses• Appraisedonaregularbasis

Working in partnership with your leadership and administration team we offer:

• Telephoneandemailadvice• Onsitesupport• Newsletters

Key Benefits• Weoperateanemployeehelpline so that your staff can talk to us directly

about any contractual or pay queries they may have

• Wellestablishedandknowledgeableteam who understand Calderdale schools and academies, as well as working to support local objectives

• EndtoEndprocessingforalltaskswithinthe Employee Lifecycle

“Contacts in HR Contracts and Payroll are always extremely helpful. They are friendly and approachable which has allowed great business relationships to develop over a number of years which is beneficial to our school.”

School Business Manager - Ravenscliffe High School

“The team have a wealth of local knowledge, my contact understands our school’s needs and support us to meet our objectives.”

Headteacher – St Andrew’s Junior School


Core Contracts and Payroll Service£79 per contracted post

Salary advances and reversals£25 per event

Completion of School Workforce Census for Primary Schools£200

Completion of School Workforce Census for Secondary Schools£265

Administration and Calculation of parental leaveandpayfornon-corecustomers£55

“The Contracts and Payroll team deliver a professional and responsive service. Theteamefficientlytakescareoftime-consuming contracts and payroll tasks, leaving me to get on with running a busy school office.”

School Business Manager – Moorside Community Primary School


“MyContractsandPayrollAdministratorisabsolutely brilliant. If I ever have a problem I email and she emails back and the problem is resolved straight away.”

Office Manager – Heptonstall Junior, Infant and Nursery School

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Pensions

The Pensions team are experts on pensions and the associated legislation. They work alongside the Contracts and Payroll, Advisory and Occupational Health Service to provide comprehensive pensions administration. The service will liaise on your school’s behalf with the relevant pension scheme to provide returns, answer queries and respond to requests.

Services offered include:

• Processofallschemeentries,leavers,changesand Additional Voluntary Contributions (ARCs) and Additional Regular Contributions (ARCs)

• Determinepercentagebandingsforpensioncontributions

• Deductandpayoverallmonthlycontributions• Notifyschemeofmaterialchanges• Processretirementsanddeathinservice• Supportoccupationalhealthpensionissues• Applyallschemeregulations• Produceandreconcilemonthlyandyear end reports• Produce,verifyandsubmittheTeachers’

Pensions Annual Service Return

The Pension Service will work in partnership with yourFinanceTeamtoprovidepensionestimatesand costs as requested. They will act as your employer representative and the primary contact for communications with scheme membersincluding:

• Answeringqueriesfromyourstaffviatelephoneand email support

• Attendingpensionsschemeeventson your behalf• Providingupdatestoschememembers as required

Key Benefits• Allourproceduresensurecompliance

with pension legislation e.g. working withschoolstoensureauto-enrolmentrequirements are met

• Weoperateanemployeehelplinesoyour staff can talk directly to us should they have any queries

“The Pensions team are efficient, helpful and knowledgeable. Audit requirements are taken care of and employee queries resolved. It is a service our academy wouldn’t be without.”

School Business Manager - Bolton Brow Primary Academy

“Using the Pensions Service gives us peace of mind that all our pension requirements arebeingtakencareof.Minimalinputisrequired from our school which means I can get on with running a busy office and have one less thing to worry about”

School Business Manager - Holy Trinity Primary School

Service Price ListApril2017toMarch2018£7.50 per contracted post.

Occupational Health

When an employee phones in sick we know how difficult this can be. There is genuine concern for the welfare of the member of staff, also on a practical level lesson cover needs to be arranged and plans are often cancelled.

Our Occupational Health Service is focused on providing a service which concentrates on reducing the risk of ill health as opposed to only seeing people once they are absent due to ill health. This helps you to avoid the hassle associated with staff absence. Working with your senior leadership team we proactively address health issues, offering confidential support and advice. This enables your managers to meet both statutory and duty of care responsibilities to protect the heath, safety and wellbeing of your employees.

Our Occupational Health Service provides a personalised, flexible approach helping you to find solutions that suit your needs. Our guidance and support is practical, concise and objective.

Services offered include:

• Pre-employmenthealthassessments• Vaccinationprogrammes• Absencemanagementguidanceandemployee

assessments• Adviceonfurthertreatmentsuchascounselling

and physiotherapy• Guidanceandsupportonoptionswhenan

employee is deemed unfit to work• AdviceonDisplayScreenEquipmentand

workstation assessments

Our service includes:

• Anurse-ledOccupationalHealthService• AnexperiencedhighlyqualifiedOccupational

Health Doctor• Staffqualifiedtothehigheststandards.

Key Benefit• Ourreferralprocessallowsanemployee

to be reviewed for the same illness without any further charges within a set time period.


FreetelephoneadviceMedicalHealthassessmentsx1Declaration of Health process x1Access to treatment packages £327



FreetelephoneadviceMedicalHealthassessmentsx4DeclarationofHealthprocessx4Access to treatment packages £1212

MedicalHealthAssessment £318

Declaration of Health Process £35

Secondary Referral to Doctor £423

Stage 1 of Ill Health Retirement £253

Vaccination Programmes price on request

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Recruitment Service

The Recruitment service has a wealth of expertise in recruiting to a wide range of posts. Our aim is to help you attract a high calibre of applicants through progressing recruitment activities efficiently, in accordance with best practice and in a cost effective manner. We specialise in school recruitment campaigns and can provide extensive support and advice on all vacancies ranging from MiddaySupervisorstoBusinessManagersandHeadteachers.

Our recruitment service can help you through the basics of creating job descriptions and person specifications, through to the more complex needs such as the creation of an employer brand and design of assessment centres. The team are here to help, no matter what your previous experience, you can rest assured that we can help you every step of the way. Our team can alleviate administrative requirements, ranging from collating applications and initial sifting to issuing rejection letters and candidate correspondence.

We guarantee that your advert reaches a wide and suitable audience to ensure the right applicants see your advert and apply. We advise on both online and printed adverts helping you create an advert which sparks interest and meets current equal opportunities legislation.

Bespoke packages can be developed for any recruitment campaign to ensure it meets your school’s particular needs.

Our service offers assistance with all stages of recruitment by telephone, email and face to face including:

• Creationandguidanceonyourjobdescriptionsand person specifications

• Advertisingoptions• Supportcreatinganemployerbrandand

recruitment packs to sell the uniqueness of your school• Initialsiftingandshort-listing• Draftingandqualitycheckinginterview

questions, preparations of “model” answers• RequestingandObtainingReferences when required• Developmentandfacilitationof assessment centres

Key Benefits• Weunderstandthatallschoolsare

different and therefore we tailor our approach to ensure each recruitment campaign results in you finding the

right candidate who will fit in with your school’s vision and ethos• Impartialopinionwhenmakingtough

recruitment decisions• Recruitmentprofessionalstaking the stress away from you


Advertising Service & model graded Job Description store

AdvertisingServiceandModelGradedJobDescription Store Placement of up to 100 advertisements per year (including amendments and revisions) on the Calderdale Council website and in the Calderdale Job Opportunities Bulletin. Access to online Job Description store

£165 per annum(please note this service is only available to customers who purchase the Contracts and Payroll Service)

Advertising Service

Placement of advertisements on the Calderdale Council website and in the Calderdale Job Opportunities Bulletin

£91 per job advert

Amendment and update of existing advertisement-£11 per advert

Comprehensive campaign support

Headteacherrecruitment-£4000

Bespoke recruitment packages

Flexiblepackagingoptionsareavailable-Prices available upon request

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The Workforce Development Service offers support across a range of organisational learning and development activities, enhancing the behaviours and skills of your workforce to meet the needs of Continuous Professional Development. We promote the use of robust frameworks involving learning needs analysis, design and delivery of development solutions, evaluating impact and quality assurance.

We offer a range of professional development interventions on a range of topics. These include:

· Cultural Change

· AspirationalLeadershipandManagementDevelopment

· PerformanceManagement

· Apprenticeship, Work Experience and Graduate Schemes

· Workforce Diversity and Inclusion

We also have expertise in a number of specialist areas designed for people who work with children. These include:

· EarlyYearsFoundationStageDevelopment· Early Intervention· Early Years· Children’sCentresandNurseries· Working with Children who have a disability· Workforce Diversity and Inclusion

We offer both off the shelf and bespoke packages which will be designed to suit individual school needs and budgets.

Key benefits• Bespokecoursesfromprofessionals with an education background.

Service Price ListPrices are available upon request.

Contact

Nicola Goldsmith [email protected] 288430

Nicola Reed (currently on maternity leave until October 2017)[email protected] 288430

hr services for schools & academies...detailed in this brochure please do not hesitate to...

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