hr authorities & delegations register - monash...

HR Authorities & Delegations

Register

Version Number: 3.0 Effective Date: 3 September 2014

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........................................................................................................................................... 1

1. PRELIMINARY ....................................... ..................................................................... 4

2. SCOPE ........................................................................................................................ 4

3. PRINCIPLES GOVERNING THE EXERCISE OF DELEGATIONS .. .......................... 5

4. DOCUMENT MAINTENANCE & VERSION CONTROL ............ ................................. 6

5. DEFINITIONS AND ACRONYMS .......................... ..................................................... 6

6. INTERPRETING THE TABLES IN SECTION 7 .............. ............................................ 7

7. AUTHORITIES /DELEGATIONS .......................... ...................................................... 8

7.1 Establishment of Academic Staff Positions ......................................................................................................... 8

7.2 Establishment and Classification/Reclassification of Professional Staff Positions .......................................... 8

7.3 Establishment of Casual/ Sessional Positions ...................................................................................................... 9

7.4 Recruitment Advertising ....................................................................................................................................... 9

7.5 Selection ................................................................................................................................................................ 10

7.6 Direct appointments ............................................................................................................................................ 11

7.7 Administration of Appointments ....................................................................................................................... 12

7.8 Identification of associated workforce positions ............................................................................................... 13

7.9 Management of appointment process for associated workforce positions ..................................................... 14

7.10 Terms / Variations to Terms of Appointment .............................................................................................. 16

7.11 Probation and Confirmation .......................................................................................................................... 18

7.12 Enhancements/ Changes to Conditions ......................................................................................................... 20

7.13 Promotion of Academic Staff ......................................................................................................................... 21

7.14 Academic Promotion Rehearing Process ...................................................................................................... 21

7.15 Performance Management – Academic Staff ............................................................................................... 22

7.16 Performance Management – Professional Staff ........................................................................................... 23

7.17 Issuing Performance Warnings ..................................................................................................................... 23

7.18 Disciplinary Action for Misconduct and Unsatisfactory Performance ...................................................... 24

7.19 Redundancy ..................................................................................................................................................... 25

7.20 Redeployment .................................................................................................................................................. 25

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7.21 Termination for ill-Health (instigated by Monash University the employer) ............................................ 26

7.22 Termination (Other) ....................................................................................................................................... 26

7.23 Leave ................................................................................................................................................................ 26

7.24 Voluntary Reduced Working Year ............................................................................................................... 29

7.25 Outside Studies Program (OSP) (within the limits outlined in University policy) .................................... 29

7.26 Remuneration Claim Forms including Overtime and Additional Hours, Allowances & Timesheets ..... 29

7.27 Exceptional Achievement/Performance Payments ...................................................................................... 30

7.28 Staff Wellbeing ................................................................................................................................................ 30

7.29 Authority to Provide/Extend Computer Access to HR Systems ................................................................. 30

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1. Preliminary

This document confirms who has delegated authority to make key human resources (HR) decisions.

The original sources of authority for HR decisions are:

• Vice-Chancellor and President

• Monash University Enterprise Agreements (EAs)

• University statutes and/or regulations

The Vice-Chancellor is the chief executive officer and chief academic officer of the University and is

generally responsible for the conduct of the University’s affairs in all matters. The Vice-Chancellor also has

the power to delegate any of his or her functions, powers and duties to any appropriately qualified member

of the University’s staff or to any committee of appropriately qualified members of the University’s staff, in

order to ensure the efficient and effective management of the University. (Refer section 26 of the Monash

University Act 2009)

In addition, the Vice-Chancellor has certain specific functions and powers under the Monash University

Enterprise Agreement (Academic and Professional Staff) 2009 (EA), with the power to nominate persons to

act in his or her place in relation to specific provisions under that agreement.

The Monash University Act 2009, the University statutes and regulations, and the University’s EA stipulate

who has the power to make certain decisions and whether this power can be delegated.

Only those committees or staff who have been delegated authority to make certain decisions by the Vice-

Chancellor, EAs and University statutes or regulations, can legally make those decisions.

For the purposes of this document, a reference to ‘delegation’ includes power provided to a person

regardless of the original source of authority.

2. Scope

This document clarifies the authority for a majority of key HR decisions. However, this document is not an

exclusive statement of all HR authority. Some delegations of authority are, or will be, stated in other

resolutions of the Council and in other policies and procedures.

This document contains only the relevant authority(ies) for various HR decisions. It does not articulate the

procedural requirements that need to be addressed prior to the authority considering the decision. The

procedural requirements are found in the relevant policies or procedures. For convenience, a reference to

the relevant policy and/or procedure or source of authority is listed in the column entitled ‘source of

authority/reference’ (refer table below).

This document covers all Monash Australian campuses.

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3. Principles Governing the Exercise of Delegations

The following principles apply:

• Only the person or committee who has been delegated authority in relation to a particular HR

function is able to make a decision about that HR function.

• The power of the person or committee to whom authority is delegated is limited by the scope of the

relevant HR policy or procedure.

• The giving of authority ordinarily relates to the person’s office, or position, not to the individual in

that position.

• Holders of authority must not exercise authority to confer benefits or exercise rights in respect of

themselves or family members.

• Where authority is given to a committee, it relates to the committee acting as a committee, not to

individual members of the committee.

• A reference to giving authority to a position or to a committee is to be taken to be a reference to the

principal successor to the functions of that position or committee, if the original position or the

committee is abolished, restructured or re-named.

• A person duly appointed as a temporary or acting occupant of a position has the authority given to

the position in which he or she is acting, provided that the procedures that are required to be

undertaken in the making of any decision have been observed.

• Unless expressly permitted to do so by the instrument or other formal means of creating the

delegation, no holder of a delegation of power is authorised to nominate another staff member or

committee to perform his or her authority or function. However delegations assigned through

University policy and procedure may be performed by a nominee within the parameters outlined in

the relevant policy or procedure.

• If an authority holder nominates another staff member to perform a function or appoints or instructs

another staff member or committee to give advice or make recommendations about the exercise of

authority, the authority holder nevertheless remains responsible and accountable for the decision or

action made by the authority holder.

• Unless otherwise specified, the giving of authority ordinarily relates only to HR authorities or

functions within the authority holder’s area of accountability.

• Nothing in this document authorises an authority holder to do anything which is, or is likely to be, a

breach of an approved policy, procedure or code of conduct of the University.

• In the event of any inconsistency between the authorities defined within this document and the EA,

the provisions of the EA will prevail.

• In exercising an authority with respect to a financially related transaction, the authority holder must

exercise his/her authority within the limits of the relevant approved source of funds or budget.

• In the case of all HR authorisations, the procedures that are required to be undertaken in the

making of the relevant decision must be observed.

• All holders of authority must diligently and in good faith exercise the authority they have been

granted.

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• In the ordinary course of events decisions made should be documented.

• If the authority holder considers the decision to be particularly sensitive or complex, the authority

holder is encouraged to refer the decision to the Executive Director (Monash HR).

• Where it is unclear as to who has the authority to make an HR decision, the authority will reside with

the Executive Director, Monash HR, in the first instance.

• Nothing in this document prevents the Vice-Chancellor from taking a decision on any matter.

• There is no obligation for any matter to be referred to the delegate if the Vice-Chancellor wishes to

take that decision.

• The delegations in this document may be varied or removed by the Vice-Chancellor in his or her

sole discretion and at any time, acting on the advice of the Chief Operating Officer and Senior Vice-

President.

4. Document Maintenance & Version Control

This document will be kept under review to ensure that it is maintained as a current and comprehensive

guide to HR delegations of authority.

References to the relevant University policies and procedures to which the exercise of delegations is subject

will also be updated as these policies and procedures are reviewed.

5. Definitions and Acronyms

For the purpose of this document only, the following expressions and terms have these meanings:

Academic staff Staff employed in academic roles including levels A to E, research assistants and senior academic staff.

“the Agreement” Monash University Enterprise Agreement (Academic and Professional Staff)

2009

Delegate The substantive, acting or temporary occupant of a position, or a group of

persons (eg a committee), with delegated authority under this document.

Enterprise Agreement The Monash University Enterprise Agreement (Academic and Professional

Staff) 2009

Head of Unit The Head of Unit is head of either an academic or administrative unit and is

primarily responsible for providing academic, strategic and/or administrative

leadership to the unit.

Lead HR Business Partner

A member of the Monash HR management team who operates as a senior

HR Business Partner responsible for the strategic and operational

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management of the human resources services and activities of a Faculty or

Divisional Cluster.

Professional staff: Staff employed in HEW level roles other than those covered by the relevant

Trades and Services Agreements. Formerly known as general staff.

Provost a person holding the office of Provost and Senior Vice-President or, if there

is no such person, a person nominated by the Vice-Chancellor to act in the

role of the Provost.

SMT Senior Management Team

Supervisor Position to which the employee reports as indicated in their position

description

Trades and Services staff Staff employed in trades and services roles under the Trades and Service

Enterprise Agreements

Vice-Chancellor The Vice-Chancellor and President of the University or, where applicable, a

person acting as his/her nominee.

WPP The Monash University Workplace Policies and Procedures (found at

http://www.adm.monash.edu.au/workplace-policy/forms/)

6. Interpreting the Tables in Section 7 The tables in Section 7 can be interpreted as follows:

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7. Authorities /Delegations

7.1 Establishment of Academic Staff Positions Authority to establish academic positions but not remuneration at the following levels (within approved budget) resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Vice-Chancellor, Council Monash University Act 2009 – sections

24, 25 and 26, 27(2) Monash University Statute 8

Provost Council, on the recommendation of the Vice-Chancellor

Monash University (Council) Regulations 2014, Reg 7

Deputy Vice Chancellors

Council, on the recommendation of the Vice-Chancellor


Senior Vice-Presidents

Vice-Chancellor

Pro Vice-Chancellors Vice-Provosts

Vice-Chancellor Council Meeting 3/2009, Minute 2.2Council Meeting 2/2014, Minute 6.5

Dean

Vice-Chancellor Monash University (Council) Regulations 2014, Reg 25

Deputy Dean Associate Dean

Vice-Chancellor, on the recommendation of the Dean.


Academic Level E (Professor) Vice-Chancellor

Recruitment, Selection and Appointment Policy and Procedures

Academic Level A, B, C and D Dean Recommended by Academic Board Meeting 1/2002; Council Meeting 2/2002 received and noted report of meeting 1/2002 of Academic Board, & approved the recommendation. Recruitment, Selection and Appointment Policy and Procedures

7.2 Establishment and Classification/Reclassificati on of Professional Staff Positions

Authority to establish professional staff positions but not remuneration and to classify (or reclassify) professional staff positions in accordance with the classification process articulated in the Enterprise Agreement and University policy resides in, or is delegated to: Classification /Reclassification DELEGATION SOURCE OF AUTHORITY/

REFERENCE Establishment of a professional staff position (above HEW10)

Vice-Chancellor and Chief Operating Officer and Senior Vice-President

Recruitment, Selection and Appointment Policy and Procedures

Establishment of a professional staff position (HEW 1 to 10)

Dean or Divisional Director or equivalent

Statute 3.5 Recruitment, Selection and Appointment Policy and Procedures

Classification of a HEW Level 10 (A to D) position

Manager, Remuneration & Senior Professional Appointments (as chair of the HEW10 Classification Committee)

Recruitment, Selection and Appointment Policy Recruitment, Selection and

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Appointment Procedure –Classification of Professional Staff

Classification of a HEW Level 1 - 9 position Lead HR Business Partner (as chair of the relevant Classification Committee)

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure –Classification of Professional Staff

7.3 Establishment of Casual/ Sessional Positions Authority to establish casual or sessional positions but not remuneration resides in, or is delegated to: TYPE OF POSITION DELEGATION SOURCE OF AUTHORITY/

REFERENCE Casual or sessional positions Head of Unit Recruitment, Selection and

Appointment Policy and Procedures

7.4 Recruitment Advertising Authority to approve requests to advertise or to waive advertising requirements at the following levels is delegated to / authorised by: POSITION/DECISION DELEGATION SOURCE OF AUTHORITY/

REFERENCE Request to advertise – appointment of Professor (Level E)

Provost

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E)

Request to advertise academic positions (Levels A to D)

Dean

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff

Request to advertise – professional staff above HEW10

Chief Operating Officer and Senior Vice-President


Request to advertise - professional staff positions HEW10A to D

Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff

Request to advertise - professional staff positions HEW1 to 9



Approval of any variations to the current recruitment advertising requirements

Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff

Approval of advertising costs in excess of centrally-funded costs

Dean or


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POSITION/DECISION DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Divisional Director or equivalent Appointment Procedure – Recruitment of fixed-term and continuing staff

7.5 Selection Authority to select (or approve the selection of) a successful candidate through an advertised recruitment process consistent with policy resides in, or is designated to: LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Vice-Chancellor Council Monash University Act 2009 – sections

26 and 27(2) Monash University Statute 8

Provost Council on the recommendation of the Vice-Chancellor


Deputy Vice- Chancellors Council on the recommendation of the Vice-Chancellor

Monash University Act 2009 – sections 26 and 27(2) Monash University (Council) Regulations 2014, Reg 8

Senior Vice-Presidents Vice-Chancellor

Pro Vice-Chancellor Vice-Provosts

Vice-Chancellor Council Meeting 3/2009, Minute 2.2 Council Meeting 2/2014, Minute 6.5

Dean Vice-Chancellor Monash University (Council) Regulations 2014, Reg 25) Monash University (Council) Regulations 2014, Reg 26 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Administrative Appointments


Vice-Chancellor on recommendation of the Dean

Head of School /Department Dean

Recruitment, Selection and Appointment Procedure - Administrative Appointments

Deputy Head of School/Department Dean Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Administrative Appointments

Professor – Level E (including Conjoint Professor (advertised))

Dean and Vice-Chancellor, following endorsement of the Provost

Council Meeting 3/2009, Minute 2.3 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E)

Associate Professor and Associate Professor (Research) – Level D Senior Lecturer and Senior Research Fellow – Level C Lecturer and Research Fellow - Level B

Dean

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedures – Recruitment of fixed-term and continuing staff

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LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Assistant Lecturer, Research Assistant and Research Fellow – Level A

Above HEW Level 10 Vice-Chancellor or Chief Operating Officer and Senior Vice-President


HEW Level 10A to D Provost or Chief Operating Officer and Senior Vice-President

HEW Level 1 - 9 Dean or Divisional Director or equivalent


Casual or Sessional Staff (Academic and Professional)

Head of Unit Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of casual and sessional staff

7.6 Direct appointments Authority to approve direct appointments resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Professor (Level E) (including conjoint professorial appointments)

Vice-Chancellor Council Meeting 2/2013,Minute 6.5 Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct Appointments

Continuing direct appointments – Academic Levels B to D

Vice-Chancellor, following endorsement of the Provost

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments

Fixed-term direct appointments – Academic Level D

Vice-Chancellor, following endorsement of the Provost


Fixed-term direct appointments – Academic Levels A to C

Dean Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments

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Continuing and fixed-term direct appointments - professional staff (HEW Level 1 – 9)

Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments

Continuing and fixed-term direct appointments - professional staff (HEW Level 10) and above



7.7 Administration of Appointments Authority to administer the appointment of the successful candidate (on the advice of the authority holder for Selection in 7.5 or Direct Appointments in 7.6 above) at the following levels resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Vice-Chancellor and Deputy Vice- Chancellors


Pro Vice-Chancellor Vice-Provost Dean


Recruitment, Selection and Appointment Policy Recruitment, Selection and Recruitment, Selection and Appointment Procedure - Administrative Appointments


Manager, Remuneration & Senior Professional Appointments

Head of School /Department Deputy Head of School/Department

Manager, Remuneration & Senior Professional Appointments

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Administrative Appointments

Professor and Professor (Research) – Level E Associate Professor and Associate Professor (Research) – Level D Senior Lecturer – Level C Senior Research Fellow -Level C Lecturer - Level B Research Fellow - Level B Assistant Lecturer – Level A Research Assistant (Research Fellow Level A/Research Assistant Level A

Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E) Recruitment, Selection and Appointment Procedures – Recruitment of fixed-term and continuing staff

Above HEW Level 10 Manager, Remuneration & Senior Professional Appointments


HEW Level 10A to D Lead HR Business Partner (for faculties only) Manager, Remuneration & Senior


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Professional Appointments (for central administrative portfolios)

Appointment Procedure – Recruitment of fixed-term and continuing staff

HEW Level 1 - 9 Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff

Casual or sessional Staff HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of casual and sessional staff

7.8 Identification of associated workforce position s Authority to request an appointment within the associated workforce resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Adjunct Appointments Adjunct Appointment as Professor or as Professor (Research) – Level E

Vice Chancellor Council Meeting 8/2008, Minute 7.12 Council Meeting 2/2013, Minute 6.5 Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments

Adjunct Associate Professor – Level D Adjunct Clinical Associate Professor (Faculty of Medicine, Nursing and Health Sciences) – Level D Adjunct Associate Professor (Research) – Level D Adjunct Senior Lecturer Adjunct Lecturer Adjunct Senior Research Fellow (equivalent to level C) Adjunct Research Fellow Adjunct Junior Research Associate Adjunct Research Associate

Dean Council Meeting 8/2008, Minute 7.12 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments

Any other adjuncts

Provost

Council Meeting 8/2008, Minute 7.12 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments

Senior Academic Appointments Sir John Monash Distinguished Professor (new appointment)

Council Council Meeting 3/2009, Minute 2.3 Council Meeting 2/2013, Minute 6.5

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LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position

Sir John Monash Distinguished Professor (renewal of appointments)

Vice-Chancellor Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position

Named Chair Professor Professorial Fellow Appointment to Sponsored Professor Vice-Chancellor’s Professorial Fellow Emeritus Professors Sir Louis Matheson Distinguished Visiting Professor

Vice-Chancellor Council Meeting 2/2013, Minute 6.5 Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position

Other categories Honorary Appointments – Professional Staff Dean (Faculties)

or Executive Director (Monash HR) (Administrative Divisions)

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)

Temporary Staff Dean or Divisional Director or equivalent

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Temporary Recruitment

University Visitors Dean or Divisional Director or equivalent

Workforce Management Policy Workforce Management Procedure – University Visitors (under development)

International assignments Director, HR Operations International Staffing and Mobility Policy International Staffing and Mobility Procedure – Short and long term international assignment

7.9 Management of appointment process for associate d workforce positions Authority to manage the approved appointment process for members of the University’s associated workforce (on advice of the authority holder in 7.8 above) resides in, or is delegated to: APPOINTMENT OF DELEGATION SOURCE OF AUTHORITY/

REFERENCE Adjunct Appointments Adjunct Appointment as Professor or Professor (Research) – Level E

Manager, Senior Academic Appointments (for seeking approval) Lead HR Business Partner (for


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APPOINTMENT OF DELEGATION SOURCE OF AUTHORITY/ REFERENCE

administering the appointment) Appointment Procedure – Adjunct appointments

Adjunct Associate Professor – Level D Adjunct Clinical Associate Professor (Faculty of Medicine, Nursing and Health Sciences) – Level D Adjunct Associate Professor (Research) – Level D Adjunct Senior Lecturer Adjunct Lecturer Adjunct Senior Research Fellow (equivalent to level C) Adjunct Research Fellow Adjunct Junior Research Associate Adjunct Research Associate

Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments

Senior Academic Appointments made by Delegation of Council Sir John Monash Distinguished Professor Manager, Senior Academic Appointments Recruitment, Selection and

Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position

Senior Academic Appointments made by Delegation of the Vice-Chancellor Named Chair Professor Sir Louis Matheson Distinguished Professor Professorial Fellow Appointment to Sponsored Professorship

Manager, Senior Academic Appointments Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position

Other categories Honorary Appointments – Professional Staff Lead HR Business Partner

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)

Temporary Staff Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Temporary Recruitment

University Visitors Lead HR Business Partner Workforce Management Policy Workforce Management Procedure – University Visitors

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7.10 Terms / Variations to Terms of Appointment The authority to determine terms (and variations of terms) of appointment including remuneration package, overseas study, leave including sabbatical leave, sick leave and long service leave: TERMS OF APPOINTMENT

LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Remuneration package Senior Academic and Professional Staff Package above $300k

Selection & Remuneration Committee of Council

Terms of Reference (Selection & Remuneration Committee)

Remuneration package Senior Academic and Professional Staff Package btw $250k and $300k


Contract & Remuneration Authorities document

Remuneration package

Senior Academic and Senior Professional Staff Package up to $250k

Executive Director (Monash HR) and Director, Senior Executive Remuneration


Remuneration package Academic Staff Level E (not on PBCs)

Manager, Remuneration and Senior Professional Appointments


Performance-based contracts HEW Level 10A to 10D Performance Based Contracts



Standard contracts of employment

Academic Staff Levels A to C Professional Staff HEW 1 -9

Lead HR Business Partner Recruitment Selection and Appointment Policy and Procedures

Non-standard remuneration package

Academic staff Levels A – C Professional Staff HEW 1 - 9



Approval of standard terms of appointment

Dean Vice-Chancellor Recruitment Selection and Appointment Policy and Procedures

Academic Staff Professional Staff

Executive Director (Monash HR) Recruitment Selection and Appointment Policy and Procedures

Variation to standard terms of appointment

Academic staff and Professional staff

Director, Workplace Relations (for minor variations not related to remuneration or entitlements only) or Chief Operating Officer and Senior Vice-President

Recruitment Selection and Appointment Policy and Procedures

‘Honorarium’ payment by exception

Emeritus and Distinguished Professors Adjunct Appointee (payment > $20,000)


Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments

‘Honorarium’ payment by exception

Adjunct Appointee (payment < $20,000)

Director, Workplace Relations Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments

Moving from unpaid to paid appointment of adjunct (less than 0.2 fraction)

Adjunct Appointee Dean Recruitment. Selection and Appointment Policy Recruitment, Selection and

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TERMS OF APPOINTMENT

LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Appointment Procedure – Adjunct appointments

Approval of “special and exceptional circumstances” for a paid adjunct appointment at > 0.2 fraction

Adjunct appointee Director, Workplace Relations Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments

Contract renewals Academic Staff Professional Staff

Lead HR Business Partner Staff Form - Renewal of Fixed Term contract

Non-renewal of fixed-term contract


Lead HR Business Partner Staff Form – Non-renewal of fixed-term contract

Internal transfer Professional Staff

Lead HR Business Partner Workforce Management Policy Workforce Management Procedure – Secondments and Transfers (under development)

Secondment

Professional Staff Lead HR Business Partner Workforce Management Policy Workforce Management Procedure – Secondments and Transfers (under development)

Conversion casual to fixed-term Professional Staff Director, Workplace Relations

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 19 Staff Form -Application for conversion from Casual to Non-Casual employment (Professional staff)

Conversion from fixed-term to continuing appointment


Director Workplace Relations Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 18

Translation from teaching and research academic role to education-focused role

Academic Staff Dean Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Same-level appointment of existing staff to an education-focused role

Relocation and removal costs (Inbound)

Academic Staff Dean (within policy limits or “special circumstances” up to financial delegation)

Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Travel & Removal Costs (under development)

Relocation and removal costs (Inbound)

Professional Staff Dean or Divisional Director or equivalent (within policy limits or “special circumstances” up to financial delegation)

Additional appointments – sessional (outside 4 hours)

Academic Staff Lead HR Business Partner Recruitment, Selection and Appointment Policy

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TERMS OF APPOINTMENT

LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Additional appointments – non-sessional

Professional Staff Lead HR Business Partner Recruitment, Selection and Appointment Procedure – Additional Appointments and duties

Approval of requests for early retirement for staff on pre-retirement contracts

Academic and Professional Staff

Executive Director (Monash HR) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 31 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

7.11 Probation and Confirmation Authority to determine the following aspects of probation and confirmation is delegated to: FUNCTION LEVEL OF STAFF DELEGATION SOURCE OF

AUTHORITY/ REFERENCE

Determining whether probationary period is required (for academic staff at Level E)

Academic staff (Level E) – under certain circumstances only

Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58.3 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment

Conducting mandatory mid-cycle performance review

Academic Staff Levels A –D Performance supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment

Confirmation of appointment at the end of probationary period

Academic Staff Level D Level D Appointment Review Committee

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment


Academic Staff Level A – C Faculty Academic Appointment Review Committee

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58

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FUNCTION LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment


Professor Vice-Chancellor Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment


Professional Staff Supervisor Head of Unit

Recruitment Selection and Appointment Policy Recruitment Selection and Appointment Procedure – Professional Staff Probation

Extension of probationary period

Professional Staff Chief Operating Officer and Senior Vice-President



Academic Staff Level D By recommendation of Level D Appointment Review committee



Academic Staff Level A – C By recommendation of Faculty Academic Appointment Review committee


Appointment on probationary period for more than 6 months

Professional Staff Lead HR Business Partner, acting on advice of the Director, Workplace Relations


Terminate appointment during or at the conclusion of the probation period (excluding termination for serious misconduct)

Academic Staff Level D By recommendation of Level D Appointment Review committee

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment Selection and Appointment Policy Recruitment, Selection and

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FUNCTION LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Appointment Procedure – Probation and confirmation of academic appointment

Terminate appointment during or at the conclusion of the probation period (excluding termination for serious misconduct)

Academic Staff Level A – C By recommendation of Faculty Academic Appointment Review committee

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment

Terminate appointment during or at the conclusion of the probation period



Waive requirement for an academic probation period

Academic Staff Provost Recruitment Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment

Nomination of chair of the Appeals Committee

Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

7.12 Enhancements/ Changes to Conditions

ENHANCEMENT/CHANGE

POSITION/ HEW Level

DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Above engagement profile payment up to $15,000 in a calendar year

Academic Staff at 100% fraction

Dean Staff Forms - Personal Activity - above engagement profile payment request and Personal Activity - exceptional achievement request schedule Above engagement profile

payment between $15,000 and $30,000 in a calendar year

Academic Staff Director, Workplace Relations.

Above engagement profile payment >$30,000 in a calendar year

Academic Staff Chief Operating Officer and Senior Vice-President

Accelerated increments – 1 Step

Academic and professional Staff


Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clauses 59.17 and 65.10

Accelerated increments –2 Step Academic and professional Staff

Dean or

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Divisional Director or equivalent

Accelerated increments – 3 Step

Academic and professional Staff

Dean, on advice of Lead HR Business Partner

Allowances – Higher Duties /Special Duties

HEW Level 1 – 7 HEW Level 8 & 9


Monash University Enterprise Agreement (Academic & Professional Staff) 2009 – clause 79

Changes to fraction Academic Staff Professional Staff


Staff Forms – Work schedule and fraction changes

Paid outside work Academic Staff

Dean

Conduct and Compliance Policy Conduct and Compliance Procedure – Paid outside work

7.13 Promotion of Academic Staff PROMOTION OF ACADEMIC STAFF


Professor (Level E) University Professorial Promotions Committee

Staff Development Policy Staff development Procedure - Academic Promotion for Candidates Level C – E

Associate Professor (Level D) -faculty promotion

Faculty Associate Professor Promotions Committee

Staff Development Policy Staff development Procedure - Academic Promotion for Candidates Level C – E

Associate Professor (Level D) – non faculty application

Most relevant Faculty Associate Professor Promotions Committee

Senior Lecturer or Senior Research Fellow (Level C) - faculty promotion committee

Faculty Senior Lecturer Promotions Committee

Staff Development Policy Staff development Procedure -Academic Promotion for Candidates Level C – E Senior Lecturer or Senior Research Fellow

(Level C) - non faculty application Most relevant Faculty Senior Lecturer Promotions Committee

Lecturer or Research Fellow (Level B) - faculty promotion application

Dean

Staff Development Policy Staff development Procedure -Academic Promotion for Candidates – Level B Lecturer or Research Fellow (Level B) - non

faculty application Dean of the most relevant faculty

7.14 Academic Promotion Rehearing Process FUNCTION / DECISION DELEGATION SOURCE OF AUTHORITY/

REFERENCE Stage 1: Review Panel Professor Associate Professor (Level D) Senior Lecturer (Level C) Lecturer (Level B)

Provost Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E

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FUNCTION / DECISION DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Stage 2: Rehearing Committee Professor (Level E)

University Promotion Rehearing Committee

Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E

Associate Professor (Level D) Senior Lecturer or Senior Research Fellow (Level C)

Faculty Promotion Rehearing Committee Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E

Lecturer or Research Fellow (Level B) Sub-committee of faculty senior lecturer promotions committee


Non-faculty Applications (Levels B - D)

Most relevant Faculty Promotion Rehearing Committee (or sub-committee)


7.15 Performance Management – Academic Staff FUNCTION /PROCESS DELEGATION SOURCE OF AUTHORITY/

REFERENCE Staff Annual Performance Plan Staff Mid-cycle Review Staff Annual End-of-cycle Performance Review Staff Annual Incremental Increase

Academic Performance Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clauses 53 and 59 Staff Development Policy Staff Development Procedure: - Performance Development Process: Academic Staff Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff

Counselling for unsatisfactory performance Academic Performance Supervisor, acting on the advice of the HR Business Partner

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff

Formal Unsatisfactory Performance Report Provost

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff

Nomination of an academic supervisor other than the staff member’s immediate line manager

Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 59 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

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7.16 Performance Management – Professional Staff The Professional Staff Performance Management Scheme is applicable to all Professional staff (full-time or part-time, but excluding casual staff) inclusive of those at the top of the incremental scale. FUNCTION / PROCESS DELEGATION SOURCE OF AUTHORITY/

REFERENCE Establishment of performance plan, changes to performance plan, updated goals and progress reports. Formal Performance Review

Performance supervisor Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff

Incremental progression approved Performance supervisor Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.9 & 65.12 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff

Withholding of increment Performance supervisor and Head of Unit

Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.12-65.13 & 65.16 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff

Review of decision to withhold an increment Nominee of Divisional Director (or equivalent) or Dean and President of Monash University NTEU Branch

Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.15

7.17 Issuing Performance Warnings Authority to issue a performance warning (as defined within the University’s Enterprise Agreement) is delegated to: ISSUE PERFORMANCE WARNING TO


Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) - PART H

Professional Staff Director, Workplace Relations

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7.18 Disciplinary Action for Misconduct and Unsatis factory Performance Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clauses 52 to 55. Authority to implement the following forms of disciplinary action including demotion and termination is delegated to: DISCIPLINARY ACTION LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Termination Senior levels – including

Deputy Vice-Chancellor, Pro Vice-Chancellors and Dean

Provost Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

Termination for serious misconduct and all disciplinary action for staff on performance-based contracts (PBC)

Academic staff on PBCs

Provost Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

Termination Academic Staff Provost

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 54 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

Termination Professional Staff Chief Operating Officer and Senior Vice-President

Formal disciplinary action other than termination (refer Clause 53.2) related to alleged misconduct or serious misconduct

Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

Disciplinary action – suspension with or without pay

Academic Staff Provost

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

Formal disciplinary action other than termination related to alleged misconduct or serious misconduct:

• All other except counseling and warnings

Professional Staff Chief Operating Officer and Senior Vice-President and/or Executive Director (Monash HR)

Disciplinary action for unsatisfactory performance

Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

Disciplinary action for unsatisfactory performance – including counseling and warnings

Professional Staff Supervisor acting on the advice of Lead HR Business Partner

Disciplinary action for unsatisfactory performance – all other

Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Staff Development Policy Staff Development Procedure – Managing Unsatisfactory Performance: Academic staff

Terminate appointment by summary dismissal during or at the conclusion of the probation period or thereafter

All Professional Staff Chief Operating Officer and Senior Vice-President

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 54 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

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DISCIPLINARY ACTION LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Nomination of members for any committees convened in accordance with clause 11 of the Enterprise Agreement


Provost Chief Operating Officer and Senior Vice-President

Staff Development Policy Staff Development Procedure – Managing Unsatisfactory Performance: Professional staff

Research Misconduct Academic Staff Senior Vice-Provost and Vice-Provost (Research)

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 11 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

7.19 Redundancy Authority to carry out all functions relating to redundancy, including authority to declare positions redundant and terminate the employment of staff at the following levels, on the grounds of redundancy is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Academic Staff

Provost

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 47 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 48 Leaving Monash Policy Leaving Monash Procedure – Redundancy and Redeployment


7.20 Redeployment LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Academic and Professional Staff Director, Workplace Relations (as nominee

of Executive Director, Monash HR) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 49 Leaving Monash Policy Leaving Monash Procedure – Redundancy and Redeployment

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7.21 Termination for ill-Health (instigated by Mona sh University the employer) Authority to terminate the employment of the Vice-Chancellor on the grounds of ill-health is retained by Council (in accordance with the Appointment Agreement with the VC). Authority to terminate employment of the grounds of ill health at the following levels is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE All Academic Staff

Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 50 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A

7.22 Termination (Other) Function/ Authority DELEGATION SOURCE OF AUTHORITY/

REFERENCE Termination of honorary appointment - professionals

Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)

Termination of unpaid adjunct appointments (levels A – C)

Lead HR Business Partner

Termination of unpaid adjunct appointment (level D – E)

Dean

7.23 Leave These positions have the authority to approve the following leave within Enterprise Agreement and/or University policy limits for eligible staff within their relevant accountability areas and below but not equal to their own levels of designation: LEAVE TYPE /PURPOSE

LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE

All Leave Types Vice-Chancellor Chancellor Provost Senior Vice-Presidents

Vice-Chancellor

DVCs Vice-Provosts PVCs

Provost

Vice-Presidents Chief Operating Officer & Senior Vice-President

Dean Provost Divisional Directors (or equivalent)

Senior Vice-President to whom the Divisional Director reports

Head of Unit Dean orDivisional Director or equivalent

LEAVE TYPE /PURPOSE


Annual Leave Academic Staff Professional Staff

Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 36 and Schedule E (Leave Entitlements)

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LEAVE TYPE /PURPOSE

LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Annual Leave)

Special Leave (paid special leave up to 2 weeks or unpaid leave up to 6 months)


Executive Director (Monash HR) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Special Leave)

Special Leave (paid special leave > 2 weeks or unpaid leave > 6 months)

Academic Staff

Provost Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Special Leave)

Special Leave (paid special leave > 2 weeks or unpaid leave > 6 months)


Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Special Leave)

Personal Leave Academic Staff Professional Staff

Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 37 and Schedule 5 (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Personal Leave)

Personal Leave In Advance (paid leave more than 15 days in advance of credit)


Executive Director (Monash HR) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 37 and Schedule 5 (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Personal Leave)

Compassionate Leave (including extended compassionate leave up to a total period of 5 days per occasion)


Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 – Leave Entitlements Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (All)

Extended Compassionate Leave (greater than 5 days)



Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 – Leave Entitlements

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LEAVE TYPE /PURPOSE

LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (All)

Maternity Leave – Paid



Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 39 and Schedule E (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Parental leave)

Spouse/ Partner birth Leave Adoption Leave Pre Natal Leave

Extended period of unpaid parental leave (up to six months)

Academic staff Professional staff

Executive Director, Monash HR Workforce Management Policy Workforce Management Procedure – Flexible working arrangements for parents or carers

Extended period of unpaid parental leave (greater than six months)

Academic staff Provost Workforce Management Policy Workforce Management Procedure – Flexible working arrangements for parents or carers

Extended period of unpaid parental leave (greater than six months)

Professional staff Chief Operating Officer and Senior Vice-President

Workforce Management Policy Workforce Management Procedure – Flexible working arrangements for parents or carers

Long Service Leave – full pay


Dean or Divisional Director (or equivalent)

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 38 and Schedule E (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Long service leave)

Long Service Leave – half pay Long Service leave – double pay

Leave Loading for Extra Holidays


Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 32 Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Annual leave)

Study Leave (as defined in the Enterprise Agreement and not exceeding one month in a calendar year)

Professional Staff Dean or Divisional Director or equivalent

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 (Leave Entitlements)

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LEAVE TYPE /PURPOSE


Study Leave (greater than one month in a calendar year)

Professional Staff As for Special Leave (see above) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (All)

7.24 Voluntary Reduced Working Year LEAVE TYPE /PURPOSE


Voluntary Reduced Working Year

All continuing and fixed-term Staff


Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 30

7.25 Outside Studies Program (OSP) (within the limi ts outlined in University policy) Outside Studies Program for DELEGATION SOURCE Academic Staff Relevant Faculty or Non Faculty OSP

Committee (as appropriate)

Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 62 Staff Development Policy Staff Development Procedure – Outside Studies Program

Deans

Provost Staff Development Policy Staff Development Procedure – Outside Studies Program

Associate Dean Head of Unit

Dean and OSP Committee

Staff Development Policy Staff Development Procedure – Outside Studies Program

Deferral of OSP Dean, Director or equivalent in consultation with Head of Unit (where applicable)

Staff Development Policy Staff Development Procedure - Outside Studies Program

7.26 Remuneration Claim Forms including Overtime an d Additional Hours, Allowances & Timesheets

CLAIM LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Private Vehicle Use Academic and Professional

Staff Head of Unit Monash University Enterprise

Agreement (Academic and Professional Staff) 2009 – clause 78

Higher Duties Allowance Professional Staff Dean or Divisional Director or equivalent

Monash University Enterprise Agreement (Academic & Professional Staff) 2009 – clause 79

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CLAIM LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE

Overtime/ Additional Hours Professional Staff Supervisor

Casual Timesheets Casual Staff Supervisor

7.27 Exceptional Achievement/Performance Payments LEVEL DELEGATION SOURCE OF AUTHORITY/

REFERENCE Academic Staff

Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Appointment and Selection Procedure – Additional Appointments and Duties Staff Form - Personal activity - exceptional achievement request schedule

Professional Staff (HEW Levels 5 to 9) Dean/Divisional Director or equivalent (no > than $5,000)

Remuneration and Benefits Procedure – Allowances and Incentives Staff Form – Payment for exceptional Peformance Form

7.28 Staff Wellbeing The authority to approve and implement the following Staff Wellbeing-related actions is delegated to: ACTION LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/

REFERENCE Flexible Working Hours Professional Staff Supervisor Monash University Enterprise

Agreement (Academic and Professional Staff) 2009 – clause 73

Home-Based Work Professional Staff Executive Director (Monash HR)

Workforce Management Policy Workforce Management Procedure – Work Life (Home-based Work)

Job Share Arrangement Professional Staff Head of Unit, acting on the advice of the HR Business Partner

Workforce Management Policy Workforce Management Procedure – Work Life (Job share)

Staff Study Support Ongoing And Fixed Term Staff Dean or Divisional Director or equivalent

Staff Development Policy Staff Development Policy – Staff Study Support procedure

7.29 Authority to Provide/Extend Computer Access to HR Systems ACCESS/ RESPONSIBILITY DELEGATION SOURCE OF AUTHORITY/

REFERENCE SAP HR user access Lead HR Business Partner (Display access – HR

Hub staff only) Director, HR Operations (Display/Maintain access – HR Operations staff only) Manager, Payroll Control and Compliance (all

Request for SAP user access (department) [Word] [PDF]

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ACCESS/ RESPONSIBILITY DELEGATION SOURCE OF AUTHORITY/ REFERENCE

other requests)

Renewal of SAP HR user access Lead HR Business Partner (Display access – HR Hub staff only) Director, HR Operations (Maintain access – HR Operations staff only) Manager, Payroll Control and Compliance (all other requests)

Request to renew SAP user access [Word] [PDF]

Temporary SAP HR user access Manager, Payroll Control and Compliance Request for SAP temporary access / delegation [Word] [PDF]

SAP timesheet administration access Lead HR Business Partner

SAP Safety Suite access Manager, Payroll Control and Compliance

SAP Training and Events access Director, Leadership & Organisational Development (LOD HR staff only) Manager, Payroll Control and Compliance (all other requests)

SAP production and super-user access Portfolio Manager, Workforce Portfolio (eSolutions) in consultation with Director, HR Operations or Director, Workplace Relations (as appropriate)

Access to the SAP confidential payroll


Recruitment express (Rex) standard user access

Standard user access automatically assigned to all staff

Rex HR user access Director, Recruitment Design & Delivery Recruitment express (REX) HR user access request [PDF]

Rex super-user/ administration access Portfolio Manager, Workforce Portfolio (eSolutions) and Director, Recruitment, Design & Delivery

Performance Development Online (PDO) access

Automatic access to performance plans for self, direct reports and others in the reporting hierarchy

PDO reports administration access Director, Workplace Relations

PDO workplace relations level access Director, Workplace Relations

PDO global administration access Portfolio Manager, Workforce Portfolio (eSolutions) and Director, Workplace Relations

Access to HR systems not outlined above Manager, Payroll Control and Compliance

Responsibility for auditing and monitoring compliance with HR system use requirements

Manager, Payroll Control and Compliance

hr authorities & delegations register - monash...

Documents