hpt workshop overview 19 jan09

High Performance Teams WorkshopSimon C. D’Arcy ABN 66 356 458 922

J. A. Wilford (Wilf) ABN 31 919 531 545

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High Performance

Teams (HPT)

Workshop Overview

Developing High Performance Teams in the Multi-Developing High Performance Teams in the Multi-Functional Project Management Environment Functional Project Management Environment




To understand the key elements of a High Performance Team (HPT).

To understand the Integrated Product Team (IPT) Approach.

To improve the Team Performance for the benefit of the business, the project and each team member.

HPT Workshop PurposeHPT Workshop Purpose




HPT Workshop ApproachHPT Workshop Approach

A four-day experiential workshop, including a simulation of a typical large/complex project.

Designed to allow participants to ‘learn while doing’ Tailored to the unique business environment. Focused on leadership and the dynamics of roles and

responsibilities and teamwork over the life of a project. Tests the realities of Project and Functional matrix

business environmentsDO IT.(Activity)

What?(Reflection)What happened?

What were the results?

So What?(Generalisation)

What do these results imply?How did I influence the outcome?

Now What?(Action)What will I do differently next time?

The Simplest ExperientialLearningCycle

based on a compilation by Andrea Corneywww.edbatista.com/ 2007/ 10/experiential.html



19Jan09 (SCD)HPT Workshop Overview

The Sell

Team dynamics and human system dysfunction has a direct correlation with project failure, inertia and confusion

People ‘issues’ directly impact all retention problems

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This workshop will:– Establish cultural foundations for

generating high performance teams (initiating and planning phase especially)

– Act as a working model for organisational deployment

– Integrate diversity




HPT Workshop OutlineHPT Workshop Outline

This learning opportunity consists of two distinct, but interrelated sessions:– A one-day skills session to look at the key approaches

and skills used by successful high performance teams and team members.

– A three-day ‘hands-on’ simulation of life on an HPT to experience and practice the concepts and skills from the first day.

Related preparatory pre-work is provided to all participants in advance

Company and business specific tailoring of the Skills Day is coordinated by the Workshop Coaches after consultation, as required




HPT Skills HPT Skills (1 Day)(1 Day)

Day 1 is an interactive and fun learning session focusing on what defines an HPT, how it is implemented, and what skills are needed in a team environment within a Project context.

The class will also examine the key approaches successful teams use to create, strengthen and sustain their teams.

Different learning methods are employed to keep all participants actively involved and enhance the learning experience.



19Jan09 (SCD)HPT Workshop Overview

HPT Skill AreasHPT Skill Areas

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HPT Simulation HPT Simulation (3 Days)(3 Days)

An intensive three-day experiential learning laboratory. Real multi-functional integration problems. Real and emergent team dynamics scenarios. Individual (and business) risk-free environment Activities include:

– Organising and planning for successful project management.– ‘Horizontal’ integration and communication (within and across teams).– Focusing on customer needs (customer reviews, requirements

clarification, change negotiation).– Using Project Management Plans (PMP) and Team Execution Plans

(TEP) as tools for success.– Cost tracking, scheduling, risk management, resource management,

and responsibility & authority allocation.




The Team Effectiveness ModelThe Team Effectiveness Model

PeopleProcesses

Product

R&R

Plan

Charter

Leadership Skills

HPT Rev 1 - July 2008This Team Effectiveness Model used with kind permission of Robert F. Sterzinger




Who will benefit most ?Who will benefit most ?

1. Project Managers, Project Team Leads, and Project Team Members with all levels of experience.

– will learn how to succeed at “runningthe business” in the complex andchallenging Project and Functionalmatrix environment.

2. Project Directors, Program Managers Functional/Line Managers, and Business Team Leads and Members

– will acquire a deeper, experience-based understanding of the Project Life-Cycle and the challenges of a High Performance Team environment.




HPT Workshop PlanningHPT Workshop Planning

When: – Upon Request– 1 Day team skills and HPT knowledge– 3 Day experiential simulation

Cost considerations:– Workshop fee– Time and travel for HPT Coaches– Workshop venue costs– Participants’ time, accommodation, meals– Materials & incidentals




HPT Workshop Agenda Summary:HPT Workshop Agenda Summary:

Day 1– Introduction and Team Stages – HPTs in the Business Matrix Environment– Integrated Product Development (IPD) Theory – Company Business Management Overview– Teamwork Styles in the Project Environment– Effective Meetings in the Project Environment– Decision-Making in the Project Environment– Personal Leadership in the Project Environment

Days 2-4– Simulated 12 month project

Note: Day 1 may be separate from Days 2-4




HPT Skills Day OutcomesHPT Skills Day Outcomes

Explain the theory behind IPTs and how they can be used to create HPTs.

Identify at least three key elements of successful team meetings.

Identify your teamwork style and the strengths and excesses that your style brings to the team.

Define ”Consensus” as it is used in IPTs and practice some of the tools used in reaching consensus.

Reflect on individual and team leadership

ANALYTICAL

The CautiousThinker

ADAPTIVE

The InteractiveSocializer

Primary Need:To get appreciation!

Primary Need:To get along!

SUPPORTIVE

The SteadyRelater

DIRECTIVE

Primary Need:To get it done!

The DominantController

Primary Need:To get it right!

ANALYTICAL

The CautiousThinker




HPT Workshop Outcomes:HPT Workshop Outcomes:

Identify critical levers for project and business success and related organisational effectiveness

Recognise current personal capabilities and identify critical skill building needs

Apply learning (open mind, open heart, open will) and to understand the value of collective learning

Improve the Project Team performance for the benefit of the business and each team member




HPT Workshop Coaching Staff:HPT Workshop Coaching Staff:

Minimum two (2) experienced coaches required per workshop– Minor administration and logistics Support– Coach training provided for suitable client candidates

Provides an ongoing in-house “champion” Highly recommended as a leadership development opportunity

Trained and Experienced Australian Coaches– Simon D’Arcy – Experienced Project Manager– Andrew Wilford – Assoc/Professor in PM (Bond Uni)– Other trained Australian coaches are available (TBA)

Workshop originators and Coach resource– Bob Sterzinger (US)– Bruce Wheeler (US)




HPT Workshop Pre-WorkHPT Workshop Pre-Work

IPD Theory Pre-ReadingIPD Theory Pre-Reading– Example Pre-work Questions for ParticipantsExample Pre-work Questions for Participants

What specific authorities do you think Integrated Project Teams need?

What do you think are the benefits or advantages in having decisions made at the lowest possible level?

What do you think the team leader’s role should be in team-decision-making?

If the Project System Integration Team does its integration job, how does this affect or relate to the lower level Project Team decision-making process?

Are there circumstances where you think a Project Team should consist of only one functional area? If yes, when and why?

Personal Teamwork Styles Pre-ReadingPersonal Teamwork Styles Pre-Reading– Simple Self-AssessmentSimple Self-Assessment

hpt workshop overview 19 jan09

Technology

high performance team

darcy abn

hpt workshop approacha

hpt workshop purpose

hpt workshop overviewbased

team performance

wilford wilf abn

hpt skills