HPC: SYRIA CASE STUDY

HPC WorkshopJune 2018

Berlin

Amm

an

Beirut

Gaziante

p

Erbil

WHOLE OF SYRIA COORDINATION

• Dual leadership

structure

• 300+ partners in 5

hubs

• Sector/cluster

coordinators and

NGO co-

coordinators in

each hub

• 100+ actors directly

involved in

coordination efforts

HUMANITARIAN PROGRAMME CYCLE

▪HPC is the primary tool used to generate common

articulation of humanitarian needs and priorities

▪Strong data driven, evidence base required to achieve

needs-based approach to guide operational planning and

strategic decision-making.

▪Approach requires regular, country-wide updates of:

1) Population movement (IDPs/returnees) flows

2) Population movement (IDPs/returnees) stock

3) Population estimates

4) Severity scale & calculation of Population in Need (PiN)

5) Sector specific needs-assessments and/or Multi-sector

needs analysis (MSNA)

HPC COORDINATION

▪Four work streams to coordinate HPC across hubs:

• Severity and PiN calculation

• Needs Assessments

• Population Taskforce

• IDP Taskforce

▪Work streams developed to create structure, transparency

and clarity within process

▪Consensus on core datasets achieved through population

and IDP taskforces

▪ Initially work streams were led by OCHA, co-led by key

stakeholders (WFP,UNCHR, INGOs)

▪Work streams now led by OCHA with buy-in from partners

HPC COORDINATION

• WoS coordination structure requires early agreement on HPC

planning and technical requirements

• Early agreement on purpose and approach is key, both at

leadership level and technical levels

CONSULTATION PROCESS

FebruaryInternal HPC

planning

discussions

initiated.

Lessons

learned

incorporated.

MarchDraft HPC

plans and

timeline

presented to

hubs, ISG and

SSG for

consultation

AprilHPC plans

revised based

on inputs.

Endorsed by

ISG and SSG

MayHPC kickoff

workshop

Work

streams

initiated

JanuaryHPC lessons

learned

exercise

conducted to

inform next

cycle

LESSONS LEARNED - EXAMPLES

2018 HPC Lesson Learned 2019 HPC Plan

Needs

Analysis -

HNO

Need to better streamline

severity indicators

Conducted peer review of sector

severity scales

Planning -

HRP

Partners faced difficulties in

developing the HRP whilst the

HNO had not yet been

finalised.

Draft HNO will be presented and

shared with partners in advance of

project development

Monitoring -

PMR

Partners noted continued

challenges with 4W reporting

and accuracy

Developed English and Arabic

versions of 4W glossary to improve

partner reporting

Grand

Bargain

Areas

Partners requested increased

capacity needed to support

coordination efforts

Exploring options for establishment

of WoS cash working group and

deployment of CashCap

INTER-SECTOR ANALYSIS

INTER-SECTORAL SEVERITY

▪ Inter-sector severity of need calculated based on 7 indicators:

1. Access

2. Newly displaced persons / returns

3. IDP caseload

4. % change of market prices (price monitoring data)

5. Access to health service

6. Security incidents

7. Coping mechanisms (food security data)

Inter-sector severity map updated quarterly at

community-level

INTER-SECTORAL SEVERITY

INTER-SECTORAL SEVERITY MAP

INTER-SECTOR NEEDS ANALYSIS

2018 HNO identified six broad population groups

identified as generally facing the most acute needs across

sectors:

• People living in UN-declared besieged and hard-to-

reach areas

• People exposed to high intensity of hostilities and

living in areas contaminated with explosive hazards.

• IDPs living in last resort camps, sites and collective

shelters

• Newly-displaced populations

• Spontaneous/self-organized returnees

• Over-burdened host communities

OPPORTUNITIES AND LIMITATIONS

Opportunities- Evidence-based approach focused on data reduces politics

- Inter-sector severity used to focus response in areas of greatest need

- Regular updates of severity/PiN reflect changing dynamics

- Joint HNO/HRP workshop ensures that HNO findings directly inform HRP

strategy development

Limitations- Inter-sector severity indicators limited in ability to reflect reality on ground

- Disconnect between identification of needs (geo-based, community level)

and response planning (vulnerability-based, HH level)

- Heavy data requirements for updating inter-sector severity/PiN

- Limited capacity of HNO/HRP workshop to facilitate inter-sector analysis

- Increased donor demands for data and analysis difficult to manage

2019 Plans- HH-level assessment to inform analysis of vulnerable groups for 2019 HNO

RESPONSE MONITORINGANDGAPS ANALYSIS

RESPONSE MONITORING

• Needs, severity and PiN updated on quarterly basis

• Several tools and reports available for response monitoring:

▪ Mid Year Review PMR (January – May)

▪ End of Year Review PMR (January – December)

▪ WoS Response product (monthly)

RESPONSE MONITORING

People Reached by Severity of Need

People Reached by Access Status

Q1 - Sector Reach Against Target

GAPS ANALYSIS

INTER-SECTOR WORKSHOP

Joint HNO/HRP inter-sector workshop held with WoS and

hub-level coordinators to:

1) Review and achieve consensus on inter-sectoral and

sectoral analysis informing HNO key messages

2) Agree on the response scenarios and a common set of

‘planning figures’ emerging from the HNO for the HRP

3) Agree on HRP strategic objectives and key inter-sectoral

response priorities for development of sector strategies.

4) Agree on ways to improve inter-sectoral articulation of

strategies underpinning each HRP strategic objective

5) Agree on prioritization approach across sectors and

implications for project development and review

6) Agree on response monitoring parameters for next year

INTER-SECTOR RESPONSE PLANNING

Based on outcomes of the HNO/HRP Inter-sector Analysis

Workshop, agreement reached to include joint response

packages of interventions in 2018 HRP with the aim of:

(1) highlighting areas where complementary sector

responses will converge to reduce excess mortality and

morbidity;

(2) identifying opportunities for better integrated responses

aimed at addressing the most immediate protection and

life-saving and life-sustaining needs; and

(3) promoting a coordinated, multi-sectoral response for

most in need/vulnerable groups and in areas of highest

severity of need.