how to use microsoft office (english)

8/7/2019 How to Use Microsoft Office (English)

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FRANCISCAN SISTERS OF MARY IMMACULATE

How to Use Microsoft WORD

[Type the document subtitle]

Sister Valentine Curry


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3. Cross-Reference .............................. .......................... ........................... ........................... . 12

Headers and Footers.................................................................................................................... 12

1. Header ............................... ........................ ................................ ...................... ................ 12

2. Footer ........................... ........................ ................................ ...................... ..................... 12

3. Page Number ............................. .......................... ................................ ........................... . 12

4. Header and Footer Tools .......................... ................................ ...................... .................. 12

Text ............................................................................................................................................. 13

1. Text Box & Text Box tools ......................... ................................ ....................... ................. 13

2. Quick Parts ............................. ......................... ................................ ....................... .......... 13

3. Word Art ........................... ......................... ................................ ...................... ................ 13

4. Drop Cap ............................ ........................ ................................ ...................... ................ 14

5. Signature Line ............................. ......................... .............................. .............................. 14

6. Date & Time ................................ ......................... .............................. .............................. 14

7. Object ................................ ........................ ................................ ....................... ............... 14

Symbols ....................................................................................................................................... 14

1. Equation ............................. ....................... ................................ ...................... ................ 14

2. Symbol ................................ ....................... ................................ ...................... ................ 14

Page Setup ...................................................................................................................................... 15

Themes ....................................................................................................................................... 15

Page Setup .................................................................................................................................. 15

1. Page Setup Divisions ........................... ................................ ....................... ...................... 15

2. Page Setup Drop Menu ........................... ............................ ....................... ...................... 15

Page background ......................................................................................................................... 16

1. Page Background....................................... ................................ ...................... ................. 16

2. Watermark ............................ .......................... ................................ ...................... ........... 16

3. Page color .............................. ......................... ................................ ....................... .......... 16

Paragraph: ................................................................................................................................... 16

Arrange: ...................................................................................................................................... 16

References ...................................................................................................................................... 17

Table of Contents ........................................................................................................................ 17

1. Table of Contents ............................. ......................... ........................... ........................... . 17

2. Add Text.................................. ........................ ................................ ....................... .......... 17


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3. Update ............................... ........................ ................................ ...................... ................ 17

Footnotes .................................................................................................................................... 17

1. Insert footnote ............................ ......................... .............................. .............................. 17

2. Insert Endnote ............................ ......................... ............................... ............................. 17

3. Next footnote ............................. ......................... ............................... ............................. 17

4. Show notes ............................. ........................ ................................ ...................... ........... 17

Citations & Bibliography .............................................................................................................. 17

1. Insert citation .............................. .......................... ........................... ................................ 17

2. Manage Sources ............................... ......................... ............................ ........................... 17

3. Style ............................... ....................... ................................ ....................... .................... 17

4. Bibliography ............................ ........................ ................................ ...................... ........... 17

Captions ...................................................................................................................................... 17

1. Insert caption .............................. ......................... ............................. ............................... 17

2. Insert table of figures ........................... ................................ ...................... ...................... 17

3. Update table ............................... ......................... .............................. .............................. 17

4. Cross-reference ............................... .......................... .......................... ............................. 17

Index ........................................................................................................................................... 17

1. Insert Index ............................ ......................... ................................ ....................... .......... 17

2. Update Index .............................. ......................... ............................... ............................. 17

3. Mark entry ............................. ......................... ................................ ...................... ........... 17

Table of Authorities ..................................................................................................................... 18

1. Insert Table of Authorities ......................... ................................ ...................... ................. 18

2. Update Table .............................. ......................... ............................... ............................. 18

3. Mark Citation .............................. ......................... .............................. .............................. 18

Mailings........................................................................................................................................... 19

Create ......................................................................................................................................... 19

Start Mail Merge ......................................................................................................................... 19

Write & Insert Fields .................................................................................................................... 19

Preview Results ........................................................................................................................... 19

Finish ........................................................................................................................................... 19

Review ............................................................................................................................................ 20

Proofing....................................................................................................................................... 20


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Comments ................................................................................................................................... 20

Tracking ....................................................................................................................................... 20

Changes ....................................................................................................................................... 20

Compare...................................................................................................................................... 20

Protect ........................................................................................................................................ 20

View ................................................................................................................................................ 21

Document Views ......................................................................................................................... 21

Show/Hide:.................................................................................................................................. 21

Zoom ........................................................................................................................................... 21

Window ....................................................................................................................................... 21

Macros ........................................................................................................................................ 22


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Home Tab

Clipboard

1. Cut: Select the print you want to cut. Then click the cut button.2. Copy: Select the text you want to copy. Then click the copy button.3. Format Painter: Double click this button to apply the same format to multiple places

in the document. (For advanced users only)

4. Paste: Place the cursor in the place where you want to paste text you have copiedor cut and click the paste button. Paste special and paste hypertext are for more

advanced users.

Font

1. Font: Looking in the preview box lets you know what each change will do to thetext.

a. Font: Selects the specific font to use.b. Font style: regular, bold, italic, bold italicc. Size: selects the size of the fontd. Color: selects the color of the fonte. Underline style: selects the type of underline you want for the textf. Underline color: selects the color of the underlineg. Effects:

i. Strike through: Writes the text with a line through it, editing purposes.ii. Double strike through: writes the text with 2 lines through it (editing

purposes)

iii. Superscript: Writes the text as superscript (smaller size, raised)iv. Subscript: Writes the text as subscript (smaller size, and dropped)v. Shadow: puts a shadow around the textvi. Outline: Writes the text as an outlinevii.Emboss: Makes an embossed effect (not too useful)viii.Engrave: Makes an engraved effect (not too useful)ix. Small Caps: Writes the text all in capitals, but a smaller size where lower

case letters would be

x. All Caps: Writes the text all in capitalsxi. Hidden: Hides the text

2. Character Spacing:a. Scale: Keeping the same height, increases the size of the letters proportionately.b. Spacing:

i. Normalii. Condensed: Condenses the text. Be careful that the text doesnt condense

to the point that it cant be read. Not to be used in official documents.

iii. Expanded: Expands the text. Be careful not to expand the text too much.Again, not to be used in official documents.

c. Position: raises or lowers text. For more advanced users.d. Kerrings (for advanced users)


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Paragraph

1. Indents and Spacinga. Generalb. Indentationc. Spacing

2. Line and Page Breaksa. Pagination

i. Widow and orphan control: determines whether the document allows aparagraph to continue on the next page with only one line. If not, it drops

another line of text down. If the box is checked, it does not allow a single

line of a paragraph on the next page.

ii. Keep with next (For advanced users)iii. Keep lines together (Advanced users)iv. Page break before (Advanced users)

b. Formatting exceptionsi.

Suppress line numbers: suppresses line numbers in a selected paragraphwhen you have set the page up to have line numbers)

ii. Dont hyphenate: suppresses hyphenation within a selected paragraph.c. Textbox tight-wrapping options: (Obviously used only with textboxes, only for

advanced users)

Styles (Advanced users)

Editing

1. Find: searches for a specific word or phrase in the text.2. Replace: replaces a specific word in the text with another. Really useful with words

you constantly misspell.

3. Select: (Advanced users, not needed for basic word-processing)


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Insert Tab

Pages

1. Cover Page: Inserts a cover page. Gives you several options.2. Blank Page: Inserts a blank page from the point where the cursor was.3. Page Break: inserts a page break at the point where the cursor was.

Table1. Insert Table:

y Either use the little boxes to set up the table or click the Insert table buttonand indicate the # of columns and rows you want.

y Its important to remember that if you want to use the table tools, you haveto have the cursor somewhere in the table. Otherwise you cannot access

these tools.

2. Table Toolsa. Design Tab

i. If you want a fancy table, go to the design tab. Here you have the options forthe design of the table.

ii. The table style options set up how the rows and columns will be shaded.Something to play with.

iii. The buttons for shading and borders are self-explanatory. They set up theborders of the table and the shading of the cells.

iv. The menu for draw borders really is useful for more advanced users. Itsbest to let the computer draw the table and the borders. But this is

something to play with.

v. The eraser button is a quick way to merge cells.b. Layout Tab

i. Table Taby Select: This allows you to select a cell, a row, a column or the entire

table.

y View gridlines: You use this when you dont want the gridlines to show inthe printed document. This allows you to be able to easily see and work

in each cell, row or column.

y Properties: Here you can set up the properties of the table, rows,columns and cells (although its best not to mess with the cell properties

until you have more experience)

o Table Properties:

Preferred width: This enables you to indicate the width of thetable if you dont want it to be as wide as the page.

Alignment and Indentation: This enables you to indicate how youwant the table to be aligned (left, center, right) and how far

indented you want the table. (used if you dont want the table to

be as wide as the page).


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Text wrapping: This enables you to indicate whether you wantthe text to wrap around the table (ie. Whether you want to be

able to have text at the side of the table).

o Row Properties Size: This enables you to set the height of a selected row. Options: These enable you to decide whether the row breaks

across pages (ie. When the row is too big to fit on a page it

continues on the next instead of moving completely onto the

next). The other option, repeat as header across each page, can

be used if you are working with a table of many pages that must

have an identical initial row on every page.

The other buttons allow you to select the next cell or the previouscell to set its properties.

o Column Properties: The only property to change in a column is itswidth.

o Cell Properties: I wouldnt mess much with this, but you can set thewidth and vertical alignment of the text in the cell.ii. Rows and Columns Tab

y Delete: This enables you to delete a selected cell, row, column or table.If you delete a cell, you have to specify if you want to shift or remove the

remaining cells up or to the left, or if you want to delete the entire

column or row.

y Insert Above/Insert Below: enables you to insert a new row above orbelow a selected cell.

y Insert Left/Insert Right: enables you to insert a new column to the left orright of a selected column

iii. Merge Taby Merge Cells: Joins 2 or more cells to make one cell.y Split Cells: splits a cell (or several) into 2 or more cellsy Split table: enables you to split a table into 2 tables. The selected row

becomes the first row of the new table.

iv. Cell Size Taby Auto-fit: Adjusts the column widths based on the size of the text in them.

I wouldnt mess with this.

y Auto-fit to window: Sets the table width based on the window size. Thisis especially useful if you have to change a completed documents page

size.

y Height and Width adjusts the height and width of individual cells.y Distribute rows: adjusts the height of selected rows so they are the same

height.

y Distribute columns: adjusts the width of selected columns so they arethe same width.


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Alignment Tab

y Changes the text alignment in a selected cell or cells. Click it until you getthe effect you want.

y Cell margins: sets the margins within the cells and the spacing betweencells.

y Data Taby Sort: Alphabetizes the selected data or sorts numerical data.y Repeat header rows: does the same as above in the row properties.y Convert to text: allows you to convert a table to regular text. You

determine which text character to separate columns.

y Formula: adds a formula to a cell to perform a simple calculation.Illustrations

1. Picture:a. Opens your images folder to select a picture. If you dont want a picture from

here, search in the different folders of the computer or storage devices for the

picture you want and select it.b. Picture Tools

i. Adjusty Brightness: Sets up how bright or dark the picture is.y Contrast: Sets up the contrast in the picture.y Recolor: Recolor the picture to give it a stylized effect. Something to

play with

o Color Modes: Grayscale: like a black and white photo Sepia: like an antique black and white photo Washout: like a watermark Black and white: all dark portions are black, all light portions are

white. Only useful for drawings.

o Dark Variations: Like grayscale and sepia, but with dark colors.o Light Variations: Like grayscale and sepia, but with light colors.o Set transparent Color: This makes the white portions transparent.

Good for when you want to overlap pictures.

y Compress Picture: compresses the picture so it takes up less memoryy Change Picture: allows you to substitute a different picture in place of

the selected picture.

y Reset Picture: undoes all changes made in a picture.ii. Picture Styles

y The first section with what looks like different shaped pictures showdifferent ways to present a picture, different frames.

y Picture shape: changes the shape of the picture. Fun to play with!y Picture border: sets the color and thickness of a border around the

picture.


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y Picture Effects: adds effects to the pictures. Something to play with tolearn how to use.

o Preseto Shadow: sets a shadow around the pictureo Reflection: Sets a reflection of the pictureo Glow: puts a glow around the picture. Offers a choice of sizes and

colors for the glow.

o Soft Edges: blurs the edges of the pictureo Bevel: Bevels the edges of the pictureso 3-D Rotation: Rotates the picture in space

iii. Arrangey Position

o This is the same as alignment and text wrapping. I wouldnt messwith this.

y Bring to Front or bring to back: use this when you have layered severalobjects or pictures to move the selected picture to the front or back ofthe group. Can get complicated with several layers.

y Text wrappingo In line with text: Puts the picture in line with the text. This is the

default setting.

o Square:o Tighto Behind Texto In front of Texto The other options are for advanced users. However, if you look in the

more options tab, you can set up how you want the picture to work

with the text. This is something to play with to learn more.

y Align (For advanced users)y Group (For advanced users)y Rotate

o Rotate right 90oo Rotate left 90oo Flip vertical: the same as 2 rotationso Flip horizontal: reverses the picture.

iv. Sizey Crop: select the picture to crop. Click on the side of the picture where

you want to crop and without releasing the mouse, drag until that sectionof the picture is cropped. Repeat for each side of the picture until you

have what you want.

y Height: sets the height of the picture.y Width: sets the width of the picture


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With height and width, you have to take care with the proportions,unless you purposely want to distort the picture. Best not to mess withthese.

2. Clip Art: Basically follow the same procedures as for pictures, but with clip art. Youhave to have images stored in your Clip Art Gallery, or have access to the Internet.

3. Shapes: Allows you to add shapes and drawings to the document.a. Recently Used Shapesb. Linesc. Shapesd. Flow Chartse. Call Outsf. Stars and Bannersg. Drawing tools

i. Insert Shapesii. Shape Stylesiii. Shadow Effectsiv. 3-D Effectsv. Arrange (Just like for pictures)vi. Size (allows you to adjust the size of the shape)

4. Smart Arta.

5. Charta.

Links

1 Hyperlink: Clicking this opens a menu that gives you the option of choosing to inserta hyperlink to the Internet, a place or object in the document, another document, or

an e-mail address.a. Internet addressb. Place or object in the document

i.c. Another documentd. E-mail address

2 Bookmark:3 Cross-Reference:

Headers and Footers

1. Header:2. Footer:3. Page Number:4. Header and Footer Tools:

a. Header & Footer (See above #1-3)b. Insert (Date & Time, Quick Parts, Picture, Clip Art; See above in Insert menu)c. Navigation

i. Go to Header: Click to go to the header of the current pageii. Go to Footer: Click to go to the footer of the current page


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iii. Precious Section: Click to go to the previous sections header or footeriv. Next Section: Click to go to the next sections header or footerv. Link to Previous: links one section to another so that they contain the same

content.

d. Optionsi. Different First Pageii. Different Odd and Even Pagesiii. Show Document Text

e. Positioni. Header from the top (specify the height of the header area)ii. Footer from the bottom (specify the height of the footer area)iii. Insert alignment tab (Insert a tab stop to help align content within a header

or footer.

Text

1. Text Box & Text Box tools:a.

On clicking the text box you get a drop-down menu with different types of textboxes to select from.

b. Text box toolsi. Text

y Draw Text Box (Lets you draw another text box)y Text direction (Lets you determine the direction of the text in the text

box)

y Links one text box to another so that the text flows from one into theother

y Break link (breaks the link between 2 text boxes)ii. Text Box Styles (See Drawing tools)iii. Shadow Effects (See Drawing tools)iv. 3-D effects (See Drawing tools)v. Arrange (See Drawing tools)vi. Size (lets you determine the height and width of the text box)

2. Quick Parts (lets you insert reusable pieces of content, including fields, documentproperties such as title and author, or any preformatted content you create)

a. Document Property (Clicking this button gives you a drop-down menu ofproperties that can be inserted. Something to play with, but not really needed)

b. Field: (Useful when creating forms, but not for much else)c. Building Blocks Organizer (play with this in the different inserted items)d. Get More on Office Online (Need access to the Internet and an Office Online

account for this)

3. Word Art (allows you to insert word art into the document. Very useful for titlesand things like that. Best learned by playing with it.

a. Clicking on the word art button gives a drop-down menu of different types ofword art to select from.

b. Word Art Tools


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i. Texty Edit Texty Spacingy Even Heighty Word Art Vertical Texty Align Text

ii. Word Art Stylesiii. Shadow Effects (See Drawing Tools)iv. 3-D Effects (See Drawing Tools)v. Arrange (See Drawing Tools)vi. Size (See Text Box Tools)

4. Drop Cap (Allows you to create a large capital at the beginning of a paragraph)5. Signature Line (Allows you to add a signature line, indicating who must sign)6. Date & Time (clicking this button gives a drop-down menu of date/time formats to

insert in the document)

7. Objecta. Objecti. Embedded object (Clicking this button gives a drop-down menu of embedded

objects to add. But this is for advanced users)

b. Text from another file (Allows you to insert text from another file. Easier to justcut and paste)

Symbols

1. Equation (Allows you to add an equation to a document)2. Symbol (Allows you to add a symbol to a document)


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Page Setup

Themes

1. In general, this is for advanced users.2. Themes: gives a drop-down menu of themes to choose from.3. Colors: enables you to change the color scheme of the selected theme.4. Fonts: enables you to change the font of the selected theme.5. Effects: For more advanced users

Page Setup

1. Page Setup Divisions: There are 2 ways to change the page setup. One is to use thebuttons.

a. Margins: This gives you a list of pre-set margins to choose from, or you cancustomize your margins.

b. Orientation: This allows you to set the pages to either portrait (8 X 11 for aletter-sized page) or landscape (11 X 8 ).

c. Size: This allows you to change the size of the paper. You can select from a listor customize the size.d. Breaks: This allows you to set up page and section breaks.e. Line Numbers: This allows you to add line numbers in the margin alongside each

line of the document. Very useful for legal documents, but we dont need this.

f. Hyphenation: allows you to set up the document so that it automaticallyhyphenates words as needed. Should not be used in very formal documents.

g. Columns: This allows you to set up columns on the page.2. Page Setup Drop Menu: The other way to change the page setup is to click the little

box on the bottom right of the page setup division. This gives you a menu with 3

tabs.

a. Marginsi. Margins: allows you to set the margins. The gutter settings are for when you

are preparing a document for binding. It is not needed for most of what we

do.

ii. Orientation allows you to set the page orientation to portrait or landscape.iii. Pages: Allows you to setup multiple pages.

y Normal: One page per sheety Mirror margins: Allows you to set up the pages so opposite pages have

opposite left and right margins.

y 2 pages per sheet: Allows you to have 2 pages on one page. Of coursethe pages are half the size of a regular page. But it is useful when typingmemos that must be sent out to several people. Wastes less ink.

y Book-fold: Allows you to set up the document to print a booklet. Whenit prints, it automatically prints the pages in the order you need to be

able to out the booklet together correctly.

b. Paperi. Paper size: Allows you to set the page size (see above).


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ii. Paper source: This allows you to set up from where the paper is selected bythe printer.

c. Layouti. Section: This allows you to set up where a new section will start.ii. Headers and Footers: Allows you to set up the pages so that there are

different odd and even pages, a different first page, and also the height ofthe header and footer.

iii. Page: This allows you to set the vertical alignment of the text on the page.3. Note: For all changes to the setup, you have the option of changing the entire

document, changing the setup from the point where the cursor is, or changing the

setup of selected text.

Page background

1. Page Background: This allows you to set the background of the page2. Watermark: This allows you to put a watermark on each page of the document.

Clicking this button gives you a drop-down list of options, or enables you to

customize a watermark. Something to play with.3. Page color: This allows you to set the color of the background of the page. If you donot set the Word Options to print page background, this is a total waste of time.

Paragraph:

This allows you to set up the indentation and spacing of a paragraph. Clicking the small

box at the lower right hand corner gives you the same options you have for the

paragraph division of the home tab.

Arrange:

See this division for inserting tables, illustrations and texts.


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References

Table of Contents

1. Table of Contents (Add a table of contents to the document.2. Add Text: Once you have created the Table of Contents, click the Add Text button to

add entries to the table3. Update: Allows you to update the table of contents so that all the entries refer to

the correct pages.

Footnotes

1. Insert footnote: This allows you to insert a footnote in the document.2. Insert Endnote: This allows you to insert an endnote in the document.3. Next footnote: This allows you to navigate to the next or previous footnote or

endnote.

4. Show notes: Scrolls the document to show where the footnotes and endnotes arelocated

Citations & Bibliography1. Insert citation: Allows you to cite a book, article, or other periodical as a source for a

piece of information in the document.

a. Add new source: Gives a drop-down form for entering information about thesource.

b. Add new placeholder: Allows you to type the tag name of a source, to which youcan add more information later.

c. Search libraries: You need access to the internet for this.2. Manage Sources: Allows you to view the list of sources cited in the document.3. Style: Allows you to choose the style of citation in your document (APA, Chicago

Style, MLA Style, among several)

4. Bibliography: This allows you to add a bibliography of all the sources you cited in thedocument.

Captions

1. Insert caption: Adds a caption to a picture or other image or object, like charts.2. Insert table of figures: This inserts a list of all the figures, tables or equations in the

document.

3. Update table: This updates the table of figures to include figures, tables andequations added after the table was created.

4. Cross-reference: Allows you to refer to items such as headings, figures and tables byinserting a cross-reference (eg. See figure 1-2, below). This automatically updates

itself.

Index

1. Insert Index: This allows you to set up an index in the document.2. Update Index: This updates the index so that the entries refer to the correct pages.3. Mark entry: This allows you to add selected text as an entry to the index.


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Table of Authorities

1. Insert Table of Authorities: This allows you to insert a table of authorities in thedocuments, which lists the cases, status and other authorities cited in the document.

2. Update Table: Updates the table to include all the authorities cited in thedocument.

3. Mark Citation: Allows you to include selected text as an authority in the table ofauthorities.


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Mailings

Create

1. Envelopes: opens a window in which you type the address of the recipient andsender, and select the size envelope you want. You print the envelope from this

window.2. Labels: opens a window which allows you to setup the label you want to use.

a. Address: You type the address you want in this box if you want to make a sheetof the same label.

b. Print: This prints the label from the window if you have chosen to make a sheetof the same label.

c. New Document: Click this button if you want to make a sheet of different labels,but only after going to options and selecting the specific label you want.

d. Options: This opens a window that enables you to select the specific label youwant. Within this window is a button that says: New label. This enables you

to set up the specific sizes of margins, etc. of the label if your label is not listed inthe options.

Start Mail Merge

1. This section and the sections that follow enable you to setup and labels and/orenvelopes for mass-mailings. This requires experimentation to learn. I still have not

learned how to manage these.

2. Start Mail Merge3. Select Recipients

Write & Insert Fields

1. Highlight Merge Fields2. Address Block3. Greeting Line4. Insert Merge Field5. Rules6. Match Fields7. Update Labels

Preview Results

1. Preview Results2. Find Recipient3. Auto Check for Errors

Finish

1. Finish and Merge


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Review

Proofing

1. Spelling and Grammar: This is the spell-check2. Research: This opens a window that allows you to look up specific text in a variety

of research and reference services. This needs access to the Internet.3. Translate: This opens a window that enables you to translate selected text. Really

only works for a small amount of text at a time. Produces a VERY Rough translation

that will need editing. This features needs access to the Internet.

4. Translation screen Tip: Enables a screen tip that will translate words over which youhover the mouse. This requires Internet access.

5. Set language: This allows you to set the language of the document.6. Word count: This allows you to find out how many words are in the document.

Comments

1. New comment: This allows you to add a comment to the document. Usually usedfor editing purposes.

2. Delete: This will delete a selected comment.3. Previous/Next: These buttons allow you to navigate from one comment to the next.

Tracking

1. All of these are for editing purposes. For us, they really arent necessary.2. Track changes: This allows you to track changes made in the document. These

changes appear in red and are underlined. They become part of the document, and

the formatting cannot be changed.

3. Balloons: This allows you to show how revisions to the document are displayed.4. Final Showing Markup: This enables you to show how to view the proposed changes

to the document.

5. Show Markup: Choose what kind of markup to show in the document.6. Reviewing Pane: Shows revisions in a separate window.

Changes

Compare

Protect Document


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View

Document Views

1. Print Layout: This shows how the document will look when it is printed.2. Full Screen Reading: Allows you to view the document in the full screen. This

maximizes the space available for reading or commenting on the document.3. Web Layout: This shows how the document would look as a web page.4. Outline: This allows you to view the document as an outline and to use the outlining

tools.

a. Outline Toolsi. Outline Level: Allows you to set the outline level of selected Textii. Show Level: Shows the outline level in Outline viewiii. Show Text Formatting: Shows the Outline as formatted textiv. Show First Line Only: Shows only the first line of each item.

b. Master Document:i. Show Document: Show the embedded subdocument content and display thecontrols for managing subdocument links.ii. Collapse Subdocuments: Allows you to choose between showing the full path

to the subdocument or showing the actual subdocument content.

Show/Hide:

1. Ruler:2. Gridlines3. Message Bar: Opens the message bar to complete any required actions on the

document.

4. Document Map: Allows you to navigate through a structural view of the document5. Thumbnails

Zoom

1. Zoom: This allows you to specify the zoom level of the document2. 100%: Zooms the document to 100% of the normal size.3. One Page: Zooms the document so that an entire page fits in the window.4. Two Pages: Zooms the document so that an entire page fits in the window.5. Page width so that the width of the document matches the width of the window.

** Note: If you look at the bottom right hand corner of the window, you also have

zoom options.

Window

1. New window: This opens a new window containing a view of the current document.2. Arrange All: This tiles all open program windows side by side on the screen.3. Split: Splits the current window so that you can view different parts of the same

document at the same time.

4. Remove Split: Removes the split so you see only one part of the document at atime.

5. View Side by Side: View two documents side by side so that you can compare theircontents.


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6. Synchronous Scrolling: Synchronizes the scrolling of the two documents so that theyscroll together.

7. Reset the window position: Reset the window position of the documents beingcompared so that they share the screen equally.

8. Switch Windows: Switch to a different currently open window.Macros

1. Click here to view the list of macros from which you can run, create, or delete amacro.

2. If you click the bottom half of the Macro box, you can record a macro. This is foradvanced users only.

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