How to Setup for and Import AutoInvoice

Note: This document contains examples for Fusion Business Unit US1 .

Note: If you are using the sample spreadsheet included in the zip file, you can skip OER and go to slide 4.

Sign in to OER (Oracle Enterprise Repository) using your SSO - https://fusionappsoer.oracle.com

Search for: Type = File Based Data Import Version = 11.1.9.0.0 Product Family = Financials

Highlight AutoInvoice ImportClick on Details tabRight Click on AutoInvoiceImportTemplate.xlsm > Save AsSave to your local drive

I have included a sample Excel sheet with a record containing our Fusion data as an example in this storyboard. If you are using the included sample, you can proceed to slide 10 but please review all the data (including dates) before you upload so you will be able to find your transaction(s).

Open the saved AutoInvoiceImportTemplate.xlsm (Note that the sample data in the downloaded OER template is old EBS data and you will need to provide Fusion data.) .

Enter your data (best to test with one record first) and delete the rest of the sample data.To find the Bill-to Customer Account Number, Bill-to Customer Site Number, Ship-to Customer Account Number and Ship-to Customer Site Number :Go to Manage Customers > Query the customer(s) you would like to upload transactions for and get the Account and Site numbers for the customer you want to load invoices for.

Sign in as US1 AR Manager Tracey.Allen (or the AR Manager for your BU)As long as you are using the same customer account for both bill to and ship to, the number for both Bill-to and Ship-to Account and Site is the same.

Other information you will need for the RA_INTERFACE_LINES_ALL tab in the spreadsheet (unless you have any other specific data you want to load, this is the only tab for which you need to enter data):

• Business Unit Identifier = 300000046987012 (for US1 Business Unit)• Transaction Batch Source = your Transaction Source (in our example it’s External Source)• Line Transactions Flexfield Context = your context code (in our example it’s EXTERNAL_SOURCE)• Line Transactions Flexfield Segment 1 (this corresponds to the Header ID in the context)• Line Transactions Flexfield Segment 2 (this corresponds to the Header ID in the context)

– Note that the combination of Segment 1 and Segment 2 must be a unique number. I usually use Segment 1 for Order Number and Segment 2 for Line Number. It’s easier to use the same value for the Line Transactions Flexfield Segment 1 and Sales Order Number fields. This value cannot already exist in Fusion Receivables in either the AutoInvoice interface tables (ra_interface_lines_all) or a successfully imported transaction (ra_customer_trx_lines_all).

• Default Taxation Country = US

Save the spreadsheet and click Generate CSV File (if you click on Generate CSV File and nothing happens, you most likely have a Security Warning. Click Options > Enable this content > OK. Then click Generate CSV File.

Save the files generated by the macro (I usually save to a separate directory for testing so I can find them easily). Unless you have entered data for more than the RA_INTERFACES_LINES_ALL tab, you will save 1 zip file and one CSV file.

Import the newly created zip file (if you accepted the default name, it will be ArAutoinvoiceImport.zip) Navigator > Tools > File Import and Export Select and Upload your file using Account = fin/receivables/import

You should see your uploaded file after it is done uploading.

Load the data into the interface table Navigator > Scheduled Processes > Schedule New Process Load Interface File for Import Import Process = Import AutoInvoice Select your zip Data File (in our example ArAutoinvoiceImport.zip) Click Submit

Wait until 3 jobs complete with Status ‘Succeeded’ (if you entered data in more than 1 tab of the spreadsheet, you will have an extra Load File to Interface for each one: Load Interface File for Import Transfer File Load File to Interface

Schedule New Process ‘Import AutoInvoice’ and Submit

Wait for 2 processes to complete Import AutoInvoice Import AutoInvoice Execution Report

With any luck , you should now be able to query your imported transaction(s). Woo hoo!Navigator > Receivables > Billing > Manage Transactions

Click Show More > Miscellaneous tab and you can see the Cross Reference (Line Transactions Flexfield Segment 1 from your spreadsheet) and the PO Number (if you entered one).

Tips and Notes • If the SampleFusionAutoInvoiceImportTemplate.xlsm freezes up and eventually says it is not responding

when you try to navigate to the RA_INTERFACE_LINES_ALL worksheet in the file, check to see if you have Hyperion SmartView installed on your PC. If you do, uninstall SmartView and then you should be able to work with the spreadsheet.

• If you Generate a CSV file and then decide to modify your data and generate another CSV File, check to see

if a new worksheet was appended to your spreadsheet called ra_interface_lines_all. If this worksheet exists, delete it and save your spreadsheet before you generate another CSV file.

• If the Import AutoInvoice process rejects any of your data or if the process errors out and does not create

an execution report, this is due to other data in the interface tables that the process cannot handle. When this happens there is currently no way get it to successfully import data for a given transaction source without deleting all the problematic records from the interface tables first. If this happens, log a ticket with GSE so that they can delete any problematic data from the AutoInvoice Interface tables.