how to organise a successful program

7/29/2019 How to Organise a Successful Program

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HOWTO ORGANISEA SUCCESSFUL

PROGRAM

STAFF WEEK 2011

June 15th 2011


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COURSE OBJECTIVE

At the end of this course participants will be

equipped with the tools to organizeprograms in a professional and efficient

manner to deliver first class results each

time.


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PRAYERFUL PLANNING

Proverbs 3: 5-6

Trust in the Lord with all thine heart: and

lean not unto thine own understanding.

In all thy ways acknowledge him, and he

shall direct thy paths


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PRAYERFUL PLANNING

It all starts with defining what you want to achieve;

this will define the measurable standards to

determine whether or not you were successful at

the end of the program

this will determine the how


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PRAYERFUL PLANNING

Write out in definite terms what you want to achieve (be detailed &specific)

Souls won? How many

Healing and Miracles? What kind

Target attendance? How many

Profile of those you want to attend

Money raised (if its a fund raiser)

A person celebrated (If its an anniversary etc)

People fed the word or physical food?


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PRAYERFUL PLANNING

The purpose is defined with this definition and it

could be summarized as a program Theme,

program Tag etc.


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PRAYERFUL PLANNING

The next step is to determine HOW you want to

achieve it -do this prayerfully because the Holy

Ghost is the Master Strategist and will guide you a

right- (Ecclesiastes 8: 5-6 NIV)

Consider the various ways to achieve the

objective and list the pros & cons for each

consideration (the cons become the issues you

will watch out for to ensure they are mitigated)


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PRAYERFUL PLANNING

A crusade/ An all-nite meeting

Street storms with Projector shows

A dinner party

A musical concert

A carnival

An awards show

An exhibition/ Conference/ Symposium

etc


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PRAYERFUL PLANNING

Select the best as the modus operandi for you to

obtain your objective

Define the scope / scale

Is it city wide, Department-wide, church-

wide, Zone wide, Ministry-wide etc

Is it a one-day event, week-long event etc.


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PRAYERFUL PLANNING

With the objective defined, and the modus operandi

selected, fix the timing

Your timing has to be right otherwise you may

not get the desired results ( Eccl 3:1)

All these details should be documented andpresented as the Program Plan ready for the next

stage.


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PRAYERFUL PLANNING

Realise that organizing a program is a project

because it has a definite beginning and a definite

end.

Also note that you may be brought in to organize a

program after the planning has been done and you

are handed the Program Plan document and told to

orgranise it. The next step is to take action andmove the plan from the paper to reality.


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PRAYERFUL ORGANISING (LUKE 14:31)

The various activities and tasks needed to deploy

the modus operandi have to be broken down and

assigned to specific teams and subteams to carry

out within a specified time.

The production of a work program assigning all

responsibilities required is produced

The production of operational schedules defining

what each responsibility is required to do on a

daily, weekly, monthly basis


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An organising team is set up based on the assigned

responsibilities, with a sub team lead and members

for each major responsibility (the program scope

will determine how large the team should be as it

may consist with as little as 2 or 3 people but could

have as many as 250 or more)

With the selection of team leaders and team

members, the organizer must communicate thevision of the program to the rest of the team


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It isnt enough to distribute the work schedule

and operational schedules

The team has to synchronise efforts and this can

only be done when there is singleness of

purpose

The place of corporate prayer meetings at this

time cannot be over emphasized as the team

has to flow together to achieve superior results


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The budget for the program should be drawn up by

the detailed submission and scrutiny of costs.

Make it part of the culture to attempt to hold your

program without unnecessary waste; dont

compromise on quality however. Notice we said

without waste, not necessarily at low cost because

that my affect your results


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Allocation of resources to the team as and when

due is important

The funding plan is crucial and should be one of

the key responsibilities given to a team.

Always work with the faith element in mind; theend result must be accomplished.


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Regular feedback/ review meetings should be

scheduled accordingly

They dont always have to be physical meetings;

a system of obtaining accurate, detailed relevant

feedback is necessary and in our high tech world

that is made simpler

The system of passing across updated relevant

information to the team leaders is as vital


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They shouldnt continue to work with obsolete

information

They should be kept abreast of the progress

being made by the entire team

The success of the pre-program events willimpact on the actual program itself


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PRAYERFUL EXECUTIONOFTHEPROGRAM

PROPER

The pre-program activities should end at a point

and the responsibilities for the activities during

the program should be clearly defined and

assigned.

The same team members could be assigned

but its important for them to know what the

new activities will be


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PROPER

The responsibilities during the program should beclearly defined Documentation is vital here

A new document for the program should bedrawn up and circulated accordingly usually thisis the program of events

Another document scripting other activities and

tasks required outside of the program of eventscould be drawn up to guide all other teammembers on their roles (this was introduced atstaff week 2009 and has been extremely helpfulin program coordination)


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PROPER

Remember that the actual program executionis time- bound and once anything is missed,thats it.

Ensuring that all the logistics to support theprogram are running smoothly is VITAL. Scriptwhat is expected by each one and have itmonitored

It is easy to forget to do some things so ensurethat the necessary assignments are on thescript used by the team.


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PRAYERFUL PROGRAM REVIEW

(ECCLESIASTES 7:6)

The standards set at the beginning of the program

should be used to evaluate the program at the end

that would determine your level of success.

The successes should be noted along with the

critical factors that were responsible for them so

that they can be replicated in future

Areas that did not meet the set standards should

be evaluated and the reasons noted.


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PRAYERFUL PROGRAM REVIEW

(ECCLESIASTES 7:6)

A program review meeting is helpful also so that all

the team leaders learn from one another what

worked and what didnt work

A post-program report is Vital as it would be

available for use by another future team. It will also

document the success for future generations.


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THE PLACEOF PRAYERIN ORGANISINGA

SUCCESSFUL PROGRAM

Prayerful planning

prevents poorperformance


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THANK YOU

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