What is power point?

power point

Web definitions point: a wall socket.

power point

Web definitions Microsoft Presentation Program, a complete graphics presentation package

“Design and deliver beautiful presentations with ease and confidence”

Where to begin?

Draw up the laundry list

Script your lecture/talk/address

Visualize your points

Tell a story or a concept

Use visuals: photos, graphics, charts

Keep it Short and Simple

Engage/Interact/Spur

Provide References

Reasons why you are creating slides

A final draft report for “approval”?

A progress update , financials etc. of your project

Present a new concept to a group as a ‘pitch’

A presentation made to guide trainees

Therefore factor in…

Purpose and Expected outcome

Audience, attitudes and expectations

Knowledge about Previous and Next presenters

Time available to you and for the overall session

Supplementary materials (handouts)

What else?

Know your audience

Your PowerPoint Presentation

Your Presentation

Watch Hans tell a story about his Grandmother and the washing machine; making it a case in point for reading

How do you know it worked?

Engage/Interact/Spur your audience

Give them a call to action, Challenge them with a problem, Push them to action, Elicit solutions Jog memories Motivate Engage Interact Spur

10 slides 20 minutes 30 point font

A picture is worth more than words

Would you use text? When you could use a picture?

Pollution

Rules for PowerPoint Slides

1. There are no rules 2. See rule no.1

Emotions like passion and humour make a presentation memorable

the other side of the list

Use too much text/information on one slide

Use animation/transition without meaning

Use low resolution images

Read the text on your slide

NOT

Things to remember

The Set up (projection equipment, hall, sitting arrangements) beforehand

Test the projection equipment (color setting)

Check your laptop (Function keys)

Use of Remote for slide flipping (Batteries and USB)

Laser Pointer

Checking for Virus – Beware

For sensitive presentations, when finished, Delete (from Recycle Bin)– Pass only PDF – or give a link for downloading

1 hour session: Max 20 slides

Font size: Minimum 18 – preferably 24

Font type: Consistent

Commonly used fonts

Ariel Narrow, Garamond Premeir, Calisto MT, Times Roman

(don’t use Comic Sans for serious presentations)

Spell check, sub/super scripts

50% text and 50% visuals in terms of planning “space” – This is ideal.

Visuals with superimposed text is another good option

Use left alignment of text

Visuals must come from the same “family”

All copy rights/acknowledgements should be strictly followed

Ground rules, minimum requirement

Getting into the Act: Body movements

• Sitting position : Small audience

• Standing – preaching position : Large audience

• Friendly – moving across the audience – Round table configuration

• Pausing with blocking of the slide with a paper – Making impact

• Using a white board/flip chart in addition : Better engagement

• Using Voice Modulation

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Technology and Jazz

• Off beat Templates

• Animation

• Hyperlinks between slides

• Flash

• Video clips

• GoogleEarth Guided Presentation

• More is the sophistication – more “testing” required

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Basics on Slide Arrangements

• Title slide (should have author name, affiliation, logo, date)

• Giving Presentation Plan and Focus

• End slide (Thank you with contact details)

• Footer (slide # out of #, date, author)

• Slide talking points in bullets for key or complex slides

• Giving sources/ references

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Level of Details

• Are we making the presentation to map “everything”? Is the audience interested? Can we handle a few details through hard copy supplement or web link that can be followed later?

• Can someone else substitute you anytime for the presentation? Is this intended? Are you needed every time / all the time?

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Developing the Slides • First use “bare” template

• Put only title slides

• Print, discuss, get approved and then finalize –

especially slides that will be kept in stock as a back up; slides that will be hyperlinked; slides that serve as “pauses”, “separators”, “punches”

• Now select/design the template and start filling in ….

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Preparation

Design

Delivery

Visit for the complete list:

http://www.presentationadvisors.com/wp-content/uploads/2011/01/100_tips.pdf

100 Tips

Resources

Ten slide design tips for producing powerful and effective presentations: http://www.techrepublic.com/article/10-slide-design-tips-for-producing-powerful-and-effective-presentations/ Empowering PowerPoint, Creating Effective Presentations, Clay Kraby on Slide Share: http://www.slideshare.net/ClayKraby/empowering-powerpoint-creating-effective-presentations Fighting death by PowerPoint... How to make a presentation and not to bore your audience to death: http://www.slideshare.net/thecroaker/death-by-powerpoint How to make great power point slides: http://www.slideshare.net/AlesandraBlakeston/great-power-point-18172795 A non-designer’s guide to making awesome diagrams for your slides: http://www.slideshare.net/otikik/how-to-make-awesome-diagrams-for-your-slides How to choose the best chart for your date: http://lifehacker.com/5909501/how-to-choose-the-best-chart-for-your-data

Resources

Microsoft offers a collection of templates: http://office.microsoft.com/en-us/templates/results.aspx?ctags=CT010336615 & http://office.microsoft.com/en-us/templates/results.aspx?qu=powerpoint Microsoft offers VisualBee a PowerPoint plugin (add-in) that not only adds free PowerPoint templates; it can automatically design presentations http://www.visualbee.com/ Examples of some of the most popular powerpoint presentations on slideshare: http://workawesome.com/communication/top-10-coolest-powerpoint-slideshows-slideshare/ Microsoft power point blog http://blogs.office.com/b/microsoft-powerpoint/ Microsoft power point help and how to http://office.microsoft.com/en-us/powerpoint-help/powerpoint-help-and-how-to-FX101816832.aspx 100 presentation tips: http://www.presentationadvisors.com/wp-content/uploads/2011/01/100_tips.pdf Slideology, the art and science of making presentations: http://ge.tt/2qFDY6a/v/0

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