HOW TO DO YOUR PROJECT PRESENTATION

Speaker : Prof Dr. Normah Mohd Ghazali

FKM, UTM Skudai

Common errors in your project presentation

• Wrong choice of color for texts and background

• Small font for text

• Crowded slide

• A poor first impression (human factor)

– Unprepared

– Soft spoken

DO NOT WASTE PRECIOUS TIME!

THIS IS NOT AN ART EXHIBITION IN COLOURS

GO STRAIGHT TO THE POINT

CLEAR AND CONCISE

HOW TO DO YOUR PROJECT PRESENTATION

HOW TO DO YOUR

PROJECT

PRESENTATION

Speaker :

Professor Dr. Normah Mohd Ghazali FKM, UTM Skudai

Presentation Roadmap

• Be in the right state of mind

• Collect all materials that you have.

• Select appropriate materials and choose effective presentation tools.

• Use the standard approach - safe

Why do you need to present?

Fulfillment of a degree

• Formal

• Presentation = grades

• Evaluation of your knowledge

• Crucial – presentation reflect the amount and quality of work done

• Dress code is important

Seminar/weekly meet/etc

• Semi-formal/informal

• Presentation = practice

• Sharing of knowledge – jokes maybe included

• Presentation may turn out into discussions

• Casual is acceptable

Marks FYP1 --> Grades

Marks allocation? Oral (30%)

• Problem Definition, Obj & Scopes

• Review of Literature

• Methodology

• Work Planning

• Quality of Slides

• Voice & Eye Contact

• Attire

• Response to Questions

• 15%

• 15%

• 20%

• 5%

• 15%

• 5%

• 10%

• 15%

REPORT I = 20% FYP Impl = 45% LOG BK = 5%

Marks FYP2 --> Grades

Marks allocation? Oral (40%)

• Subject Knowledge

• Depth of Study

• Content of presentation

• Analysis & Results interpretation

• Quality of Slides

• Voice & Eye Contact

• Attire

• Response to Questions

• 10%

• 15%

• 10%

• 20%

• 15%

• 5%

• 10%

• 15%

REPORT = 20% FYP Impl = 30% PAPER = 5% LOG BK = 5%

HOW DO YOU DRESSED UP FOR A FYP PRESENTATION?

• As if you attending a job interview as an engineer.

• A long/short sleeve shirt, tucked into your slacks (not jeans) for males. Baju kurung or > knee length skirt with tucked in dress shirt.

• Wearing a tie is optional. No loose hair for females

• A pair of shoes preferred, not running shoes – laces tied up properly.

HOW DO YOU CONTROL YOUR VOICE & EYE CONTACT?

• Attend other presentations - identify strengths/weaknesses in people’s presentations.

• Practice! In front of your friends, mirror… – rate your speed

Where to Start? Planning is important!

• Collect all the materials that you feel you want to present – Select those that could possibly represent your

research (supervisor can assist)

– Fit the materials you have selected into 15-20 slides depending on your speed of talking

SUBJECT KNOWLEDGE DEPTH OF STUDY CONTENT ANALYSIS & RESULTS INTERPRETATION

Choose appropriate aids to present data (prepare charts/graphs/tables..) clearly

PROBLEM DEFINITION REVIEW OF LITERATURE METHODOLOGY WORK PLANNING

Take note!!

• Many weeks of work has ONLY 15 minutes or so of time to present

• Talking about your research writing about it

• There should be a short problem statement that leads to the need for your study (both FYP).

• There must be some theory (the methods) that (can) lead to the results that you (will)obtained.

• You must highlight the data (processed) that you get – expectations, trends, etc.

How are you going to deliver?

• Memorization? – You are not a robot (tends to make you emotionless)

– You don’t have photographic memory! You may forget at the crucial moment

• Read from your thesis/report? – Provides security

– May sound boring (you’re reading a technical report!)

• Use cue cards or other memory aids Topic outline, key-phrase outline, mark where to change slides..

How Do You Present FYP2?

1. Tell them what you’re going to tell them. (Outline of the talk)

2. Then tell them. (Give the talk) Problem statement (short) Subject knowledge

Literature review Depth

Methods (brief & concise) Content

Work planning Analysis & Results

3. Tell them what you told them (Summarize main points) Conclusion (short!)

S T A N D A R D W A Y

1. Tell them what you are going to tell them

• Introduction

• Theory

• Methodology/Experimental Set-up/Numerical Formulations

• Results and Discussions

• Conclusions

* Recommendation

So, what do you present 1st?

1.INTRODUCTION

Background: General introduction to the research (issue)

Objectives & Scopes

Literature review : * Chronologically OR by * Subject

Problem Statement

2. Problem Statement?

Currently there is none?

Currently not optimized?

Currently chaotic..?

There is a need..?

3. The Objectives

Develop a system/method/procedure..

– Need to explain what it is without..

Optimize a system/method…

– Need to explain the non-optimized (current…)

Identify a systematic…

– Need to explain the current situation..

Must Have!

• Objective (s)

To…

• Scopes

– The study will assume…

– Modelling will be completed with Matlab versionXXX

– …

Any research should have this:

ultimate goal and boundaries of work

BOUNDARIES OF YOUR RESEARCH

What do you present (contd.)?

2.THEORY

Physical Domain

Schematic? Model?

Governing equations

Simplified equations

Assumptions

Process?

System?

METHODOLOGY

What else do you present?

EXPERIMENTAL? THEORETICAL? NUMERICAL?

METHODOLOGY

REMEMBER: THIS IS NOT A THESIS BUT A PRESENTATION!!

Methodology?

• Analytical

– Physical problems assumptions solution

• Experimental

– Rig (real or model) data collection methods variation of parameters

• Numerical

– Governing equations assumptions numerical method validation parametric study

Planning your talk: Checklist

Outline talk – material requirements List series of slides needed Sketch out wording and figures for slides Do or have done artwork/video.. Make slides - details of talk (opening/closing/ pauses) Prepare notes, pointers if necessary Find out facilities provided Practice talk aloud and time it Check out room, lighting Come early - Dress appropriately Practice opening & closing – who is there? Sit and take several relaxing breaths…

2-3 weeks ahead

1-2 weeks ahead

3-5 days ahead

day of talk

Slides! Slides! Slides!

• An academic presentation is generally dry – utilize colours, simple animations, short video

• Choose the most effective mode of presenting your data (Analysis & Results);

charts

histograms

graphs

tables

DOs…

• Use simple, short and concise terms/sentences

• Cite your references when using tables (values), figures etc..

• Know where things are in your slide – later reference during Q & A

• Start preparing early so that you can improve on them

DOs…

• Be polite – greet the audience, introduce yourself – “Good morning, Mr/Ms Chairman, I am…The

title…”, Thank you Mr. Chairman”

• Concentrate on your presentation

• Use simple English

• Keep number of words small

• Manage your presentation time

DON’Ts… overuse tables

Retention Rates Reading 10% Hearing Words 20% Seeing Pictures 30% Watching a Demonstration 50% Giving a Talk 70% Doing the Real Thing 90%

Watching Demo

We Remember ...

10%

20%

30%

50%

70%

90%

Hearing

Participating

Seeing Pictures

Doing Real Thing

Reading

DON’Ts…use poorly scanned figures

DON’Ts…use figures with small unreadable fonts

2/1/99 2/8/99 2/15/99 2/22/99 3/1/99 3/8/99 3/15/99 3/22/99

Plan Oral Presentation

Practice Oral Presentation

Deliver Oral Presentation

Obtain Dr. Parker's Input

Present Ideas to Nurses & Teachers

Decide on Idea

Autocad Drawings

Select Parts

Order Parts

Receive Parts

Status Briefing #1

Assembly

Testing

Status Briefing #2

Contingency Time

Presentations

DON’Ts…put too many words on the screen

CAN YOU SEE?? The team coordinator is the person who manages the team: calling and, if necessary, facilitating meetings, handling or assigning administrative details, orchestrating all team activities, and overseeing preparations for reports and presentations. The team coordinator should be interested in solving the problems that prompted this project, and be reasonably good at working with individuals and groups. Ultimately it is the coordinator's responsibility to create and maintain channels that enable team members to do their work. Team coordinators can be appointed by the sponsor or selected by the team itself. If the team coordinator is a supervisor or manager in the project area, he or she must take extra precautions to avoid dominating the group during meetings. The coordinator leaves rank outside the meeting room, facilitating discussions and actively participating but as an equal member of the team. The team coordinator Is the contact point for communication between the team and the rest of the organization, including the sponsor. Is the official keeper of the team records, including copies of correspondence; records of meetings and presentations; meeting minutes and agendas; and charts, graphs, and other data related to the project. Is a full-fledged team member. As such, the team coordinator's duties also include attending meetings, carrying out assignments between meetings, and generally sharing in the team's work. Assists the team with immediately implementing changes that are within the bounds of the team. Changes beyond these bounds must be referred to the sponsor or other appropriate level of management.

Consider

Objectives:

The objectives of this study is to develop and optimize the thermal performance and hydrodynamic performance of an ammonia-cooled microchannel heat sink under forced convection in terms of the thermal resistance inclusive of the substrate which was omitted in previous studies. The strength of the analytical models will be tested based on the thermal resistance analysis method. Genetic algorithm will be used to optimize the geometrical parameters that minimize the thermal resistance of the considered system. Modified/appropriate equation in laminar flow region for the friction factor and heat transfer correlation of previous studies shall be utilized to overcome some of the previously reported discrepancy.

Why not

The objectives of the study;

1. To develop analytical models to represent the thermal and hydrodynamic performance of an ammonia-cooled microchannel heat sink

2. To test the strength of the analytical models in (1) with optimization using GA

3. To identify and modify appropriate equations to represent the laminar flow under forced convection to overcome current discrepancies

70% - 90% impact comes from “how” not so much as “what”

• Well organized – because you planned

• Clear – because you planned & practice

• Within the time allowed - because you practice

• Not too detailed nor too technical - planned

• Enhanced by effective use of visual aids - planned

Typical mistakes

• Did not do the project seriously – nothing to show (reflected in presentation)

• Inadequate information presented (Iacking in substance)

• Poor time management (no practice)

• Did not understand the fundamentals (academically not ready)

• Can’t response to Q & A

Tell them what you are going to tell them • OUTLINE

Tell them • RESEARCH

Tell them what you have told

them • CONCLUSION

Conclusions

• Have you achieved the objectives? List them (as stated in your Introduction earlier)

• How successful were you in achieving those objectives?

• Summarize your results – short and concise

The design and fabrication of a new XXX has been completed

The improvement in the performance is higher by YY% compared to a previous system

GOOD PRESENTATION

Matter

Planning Effort

REFERENCES

• Stock, M. A Practical Guide to Graduate Research, 1985, McGraw-Hill.

• Dr. Mohamad Kasim Abdul Jalil, Effective Presentation: The Art of Selling Your Ideas, 2006

• Dr. Normah Mohd Ghazali, How to Do Your PSM Presentation, 2010

THANK YOU