how to do an effective presentation view

8/4/2019 How to Do an Effective Presentation View

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How to do

anEffective Presentation

By -Dilum [email protected]


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Outline

p Sample presentations

p Meaning

p Planning

p Designingp Delivering

p Use of visuals

p Conclusion

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What it means?

p Few guide lines that improves the quality

of a presentation

n Success of presentation??????

n Depends on - How well the audienceunderstood the content

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If not?

p Effectiveness is lost

p May not listen & loose interest

p May find hard to see/read

p People dont like to read long sentencesp Find hard to follow-up - Where does this belongs to ?

p Where am I?

p Is he/she nuts? (unordered, graphics, animations)

p May feel like This is not for me

p Too much technical or boring

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The 4 Ps

p Plan

p Prepare

p Practice

p Present

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Where to start?

Why?Plan

Who?

Prepare

Practice

Presentation

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What?

How?

When?

Where?

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Planning

p Why?n Reason for presentation

n Impact on audience

n What action

p Who?n Age

n Knowledge of subject

n Cultural make up

n Size

n Language

n Time available

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Prepare

p Research

n Books, Web, articles,

n Expertise

n Statistics

n Examples

n Demonstrations

n Exhibits

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1.Must know

2.Should know

3.Better to know

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Prepare - Structure

Introduction/Beginning

Body/Middle

Summary/End

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Structure - Introduction

p Greet the audience

p Start in a friendly way

p Tell them

n About the titlen Who you are

n Why are you here

n How experienced you

aren Approximate time

p Outline10/9/2006 CSE

Title

with the subject

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Structure - Body

p Properly organized

p Logicaln General Specific

n Known Unknown

n Accepted Controversialn Cause Effect

n Problem Solution

p Emphasize more using real life examples

p Use pictures, graphs, tables & animationsp Indicate where are you

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Structure - Summary

p Tell them what you told them but in

brief

p Draw conclusions

p Beyond the presentation?p Any Questions??????

p References

p Thanks

n Audience

n Any other person

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Practice

p How?

n Reduces nerves (be natural & relax)

n Do not over practice

n Get familiar with presentation aids

n Judge timing

n Strong opinion

n Clear points

n Logical flow

n Strong ending

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Presentation

p Vary voice

p Body language

p Eye contact

p Timingp Speed

p Get audience to talk

p Read your audience

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PlanningDesigningDeliverin

g

Done

Next

Use of Visuals


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Use of Visualsp What are visuals? p What media are used?

n graphs ntransparencies/slidesn charts n PowerPoint slides

n maps n video

n photos projection/projecto

rn drawings n handoutsn images models

n video/film

n objects

A Picture worth than 1000 words

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Why use visuals?

p Focus audience's attention

p Illustrate points that are difficult

p Verbalize to reinforce ideas

pVisual to involve and motivate audience

p To involve all senses

p As logical proof

p Save time & avoid putting information on a board

p Avoid turning your back to the audience whenwriting on a board

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A slide to be effective

p Keep it simple

p Be consistent

p Minimum surprise

p Suitable background & templatep 1 idea per slid

p Proper blend of -

n colors, type of font, size, boldface, italics &animations

p suitable pictures of proper size10/9/2006 CS

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Adding text to slide

p Select proper font, size & colorn Heading - 32+ Sub heading - 28

n Other -


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Backgrounds, templates &

animationsp Depending on the subject matterp Type of audience

p Better to use original templates than

custom ones (unless you are highly confident)p Unless it is a multimedia subject matteruse simple;

n colors, graphics, animations & backgrounds

p Suitable screen size & resolutionp Not too less, not too more

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Pointer

p Piece of device used to indicate a positionn Laser pointer

n Mouse pointer

n Pen

p Point to the exact positionp Do not move around

p When pointer is not there use animations such asAppear 1 by 1

p If pointer is available better to present ever thingto together

n It gives audience sufficient time to read the slide

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Be aware of.

p Different versions & capabilities of PowerPoint

p Different animation types being supported

p Test your presentation at least once in a different

machinep If you have enough time, check with a projector

p Better to have some idea of projector settings,

that are suitable to your presentation

p When in drought create a PowerPoint Show file &

make sure you have the original as well

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When & Where

p Visit the place earlier & get some idea

p If you start late do not rush at the

beginning

p Rough idea about number of audiencep Their knowledge of subject

p Test equipment

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Presentation Challenges

p Questions

n Get the question correctly

n Answer with what you had already told

n Give necessary referencesn If you dont know the answer tell that

p Interruptions

n Remember where you stop

p Deal with detractors

p Nervousness & shy10/9/2006 CS

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Few more tips..

p If you say Ill explain later, make sure to explain

them

p Try to minimize looking backwards

p Proper grammar doesnt matter, if it make sensep But proper spellings are essential

p Show only the key words, not everything

p If something is there make sure you explain it

p Emphasize specific sections using arrows or proper

animations

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Sample presentations

LicenseMusic.com

On-Line Music Sharing

Wireless LAN Solutions

Mobile High-Speed Data Services

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Conclusion

p Make it BIG

p KISS- Keep it Simple Stupid

p Make it Clear

p Be Consistent

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References

p Presentation Skills

n www.ucc.ie/careers

p Oral Presentation Skills

n http://smyrne.int-evry.fr/lfh/ressources/presentations/oral_presentation_

skills.htm

p Designing Presentation Visuals

n http://www.plu.edu/~libr/media/designing_visuals.html

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Thank you

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