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TRANSCRIPT
Session ID:
Prepared by:
How Georgia Transmission Corp Uses Primavera P6 Resource Assignments for Workforce Planning
10692
Patrick O’ConnellProject Control Group [email protected]
Resource Assignments
• This presentation will range from the user side (what they get) but not so much to the technical (how to prepare it). I will mainly demo spreadsheets and MSAccess queries / macros that we use to supplement Primavera information– We want to get information to those that need it in a
way they can use it. – They in turn return info in a manner we can input
• We are all P6 jocks right? Left and right folks sitting here know what they are doing BUT schedules are our schedules and we are protective so who here lets others make entries? How about a non P6 user?
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Presentation Goals
• Objective 1: Show how primary users update activities in Progress Reporter
• Objective 2: Share procedures for training primary users to enter status information
• Objective 3: Demonstrate use of Excel as a supplemental tool for non Primavera users
• Objective 4: Show different ways to communicate changes or variances on activities
• Objective 5: Share procedures for proofing and checking data
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Georgia Transmission Corporation
• GTC - owned by 39 Electric Membership Cooperatives (EMCs) in Georgia
• Build, operate and maintain Transmission Lines and Substations
• Not only for the EMC’s but also for the ITS• ITS – shared transmission system in Georgia with 4
members: GTC, GPC, MEAG and Dalton
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Georgia Transmission CorporationOrganization
• How we do it:– We are a matrix organization
• PM Group• Functional Managers supplying team members
– Divided into Project Teams• North, South and Bulk teams• Some resources hard matrixed to a team• Others assigned based on availability
– Project Reporting (PR) supports not only the Project Managers but also Planning, Environmental, Land Acquisition, Design, Construction and Maintenance
– PR also works with Accounting, Finance and IT and almost everyone else including HR and others
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Georgia Transmission CorporationProject Control Specialist
• Assigned to a SS and TL Project Manager• Estimate, Maintain and Closeout
– Approximately 300 - 350 active projects – 15,000 Activities– 60,000 Resource assignments– Schedule updates semi-monthly– Responding to schedule and cost variance reports for
EMC, ITS and BOD– Responding to PM, timesheet users, functional
managers
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Progress Reporter – Use and Training
• Objective 1: Show how primary users update activities in Progress Reporter– Started + Expected Finish (struggle)– Finished (struggle)
• Objective 2: Share procedures for training primary users to enter status information
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Progress Reporter – Demo
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Progress Reporter – Use and Training
• Demo Progress Reporter• WORD training manual
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Project and Activity Info to Team
• Objective 3: Demonstrate use of Excel as a supplemental tool for non Primavera users– Waterfalls– Activity / Manhour
• Nelson what did I do• Buttrill MH
– LTFM
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Project and Activity Info to TeamWaterfalls of team member activities
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Project and Activity Infoto Functional Manager
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Project and Activity Infoto Functional Manager
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Project and Activity Info to Team
• Objective 4: Show different ways to communicate changes or variances on activities– Waterfalls
• Basic use– Conditional Formatting to “highlight”– Filters and sorting
• Changing Dates– Conditional Formatting highlights changes– Email it back or screen shot
• What is different from the last time you saw this?
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Project and Activity Info to Team
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Project and Activity Info to Team
• Objective 4: Show different ways to communicate changes or variances on activities– Completion Reports
• Design departments measure vs Baseline• Produced twice a month between status updates
– Misc• Ad-hoc queries
– How many hours did the Department spend on a project
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Project and Activity Info to Team
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Good Data?
• Objective 5: Share procedures for proofing and checking data– Daily Digest and Co-op queries
• Primary Resource missing– Conditional Formatting of output to find errors
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Good Data? The scheduler
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Good Data? The co-op
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Session ID:
Prepared by:
How Georgia Transmission Corp Uses Primavera P6 Resource Assignments for Workforce Planning
ALL DONE !
10692
Patrick O’ConnellProject Control Group [email protected]