RFP - 171204 Page 1

HOUSTON DOWNTOWN MANAGEMENT DISTRICT

REQUEST FOR PROPOSALS

GREENLINK VEHICLE WRAP REPLACEMENT

RFP - 171204

Issue Date: November 20, 2017

1.0 Introduction

Greenlink provides free circulator services within downtown Houston. The service

operates two routes, with the daytime service connecting downtown offices with high

concentrations of employees with the George R. Brown Convention Center, hotels,

METRO service, shopping and dining options, and the evening and weekend route

connecting hotels and residential properties with the George R. Brown Convention

Center, entertainment and dining options. These services link various downtown

activities and destinations, providing a transit alternative to the downtown community

The Houston Downtown Management District (Downtown District) owns the Greenlink

buses and funds the service in partnership with Houston First Corporation; METRO

operates the daily service.

2.0 Project Description

The Downtown District is soliciting proposals for bus wrap services. The new bus wraps

will be revealed in coordination with new Greenlink route changes that will take place in

mid to late January 2018. The selected vendor shall enter into an agreement with the

Downtown District to remove existing graphics and print, deliver and install new

graphics for the specified quantity of buses.

Should you elect to participate, please submit one (1) original and two (2) copies of the

entire document, along with any additional information requested in a sealed envelope to

the Director of Marketing:

Downtown District

Attn: Angie Berinot

909 Fannin, Suite 1650

Houston, Texas 77010

Proposals are due by NO LATER than 5 P.M. CST, December 4, 2017.

RFP - 171204 Page 2

3.0 Vehicles

The Downtown District fleet is comprised of seven (7) buses. The bus template is

provided as Attachment A:

- Seven (7) Gillig Low Floor BRT CNG, 29 feet by 102 inches

4.0 Scope of Work

The vehicle wrap artwork has been designed by graphic design firm CORE Design

Studio and is provided as Attachment B. Please note there will be seven unique designs,

although only one is included in Attachment B. The amount of material and coverage will

be the same for each bus- full bus wrap, 4 color printing process.

The vendor shall perform the following work:

• Coordinate with CORE Design Studio on artwork and delivery of the files for

production.

• Using provided artwork, produce/print bus wraps to accommodate specifications of

the vehicles to be wrapped.

• Remove existing bus wraps (Attachment C).

• Install new bus wraps.

• Location for removal and installation of graphics will be at METRO’s Kashmere

facility.

The vendor shall assume all responsibility for all services offered in its proposal and as

required for a complete turn-key installation.

5.0 General Specifications

1. Gradient to be 3M Vinyl Series 180C with overlaminate, digital printed using the 3M

warranty system for long term application.

2. Graphics applied to windows to be perforated decals in order for graphics to be

visible from outside but transparent from inside the bus.

3. Decal to be 3M Vinyl Series 180C applied to the bus.

4. Color and gradient samples to be provided by vendor.

5. Buses are painted Dupont White 735085-EX.

Shop details must be submitted to the Downtown District and CORE Design Studio for

final approval prior to fabrication.

6.0 Questions and Clarifications

All requests for clarification of the RFP process and document content shall be directed

to Angie Bertinot at angie@downtowndistrict.org. All questions must be submitted by 5

P.M. CST, November 28, 2017. Answers will be provided in written form as an

RFP - 171204 Page 3

addendum, which will be posted on the Downtown District website at

www.downtowndistrict.org/about-us/procurement by November 30, 2017.

7.0 Timeline

The following dates are subject to change without notice.

8.0 Proposal Content

Proposals should provide concise information that satisfies the requirements noted in this

RFP. Each proposer should clearly and accurately demonstrate specialized knowledge

and experience required for consideration. Please provide the following information:

1. Company profile i.e. background, qualifications, years in business, etc.

2. Full price for scope of work and detailed breakdown of costs for bus wrap removal

and production, fabrication and installation of new graphics

3. Three (3) examples of previous work

4. Installations needs and specifications

5. Timeline of removal, production, fabrication and installation

6. Materials to be used on wrap (3M specified) plus warranty information

7. Warranty information covering all defects in materials and installation including full

replacement of failed materials, removal, and installation

8. List of clients, including contact information, in which like services have been

performed and the services provided for each client

9. Insurance information including coverage limits

9.0 Selection Criteria

The evaluation of each proposal will include the following, in no particular order:

1. Experience with similar work that have been provided for other public and private

entities;

November 20, 2017 Issuance of RFP

November 28, 2017 Deadline for Submittal of Questions and Requests for Clarification

to Downtown District

November 30, 2017 Response to Questions and Requests for Clarification

December 4, 2017 Proposal Due Date; 5:00 P.M. CST

Houston Downtown Management District

909 Fannin, Suite 1650, Two Houston Center,

Houston, Texas

December 14, 2017 Award of Contract by Board of Directors

December 18, 2017 Start Pre-Operation Preparation

January 21, 2018 * Greenlink Re-Launch/Operation of Revised Routes

RFP - 171204 Page 4

2. Overall responsiveness to the proposal;

3. Demonstrated success, as verified by references; and

4. Quality, performance, warranty and cost of product and labor proposed.

The Downtown District will evaluate all proposals. The Downtown District reserves the

right to choose the firm whose proposal submittal will be most advantageous to the

project’s needs and objectives. Downtown District staff’s recommendation will be

forwarded on to the Downtown District Board for final approval. A written notice of

award will be issued to the successful vendor upon approval. The Downtown District

reserves the right to reject any or all proposals for any reason and may waive any

formality.

9.0 Contract

A contract will be entered into with the successful vendor. Payments for all specified

products and services will be made based on the following:

• Delivery of proposed services and/or products

• Inspection of products

• Receipt of a detailed invoice

The Downtown District is exempt from payment of Federal Excise, Texas Limited Sales,

Excise and Use Tax. Tax exemption certificate will be provided to the successful

vendor.

10.0 Insurance and Indemnification

The selected consultant will be required to provide certificates indicating that HDMD and

its administrative personnel contractor, Central Houston, Inc., Houston First Corporation

and METRO are additional named insured on policies providing public liability, property

damage and comprehensive automobile liability insurance. In addition, worker's

compensation insurance will be required.

Furthermore, the Consultant will be required to indemnify, hold harmless, and defend

HDMD, Central Houston, Inc., Houston First Corporation, METRO and their officers and

directors, agents, representatives, and employees from any and all suits or claims for

damages or injuries, including death, to any and all persons or property, arising out of the

vendor’s work, product, services, or operations under this procurement including any

negligent act or omission on the part of the selected firm or its subcontractors, if any.

ATTACHMENT A