housing authority of the city of kansas city, kansas ... · may 21, 2015 page 2 mr. sykes is a...
TRANSCRIPT
Thursday, June 18, 2015 - 12:00 p.m.
Administration Building
1124 N. 9th Street, KCK
I. Roll Call
II. Oath of Office
III. Approval of the Minutes
Regular Board Meeting - May 21, 2015
V. Executive Director's Report
VI. Committee Reports
VII. New Business Consent Items
A. Resolution No. 3287
B. Resolution No. 3288
C. Resolution No. 3289
VIII. New Business Discussion Items
A. Resolution No. 3290
B. Resolution No. 3291
C. Resolution No. 3292
VIII. Adjournment
Authority to Dispose of Scrap Metal
Resolution Approving Continuance of Funding Plan in Support of
Section 8 Housing Voucher Program using De-Federalized Central
Office Cost Center Reserves for the Housing Authority of the City of
Kansas City, Kansas
Agenda
Housing Authority of the City of Kansas City, Kansas
Annual Meeting
Authorize Contract with Frye Construction Company, Inc. for Phase 3
Interior Modernization of Floors 4, 5 and 6 at K1-17 Elderly West
Authority to Donate 12 Refrigerators
Authorizing the Approval of the Revised Procurement Policy
Adopting 57th Annual Report
Regular Meeting May 21, 2015 Page 1
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY OF KANSAS CITY, KANSAS
Thursday, May 21, 2015 Administrative Bldg. 12 noon 1124 N. 9th Street On the 21st day of May 2015 at 12 noon the Board of Commissioners of the Housing Authority of Kansas City, Kansas met in regular session. The meeting was called to order by Chairman Biscanin, and upon roll call, the following members of the body were present: John P. Biscanin, Chairman Rev. Jimmie L. Banks, Vice-Chairman (via conference call)
Theresa A. Duke, Commissioner Robert G. Frey, Commissioner Tyrone Garner, Commissioner P. Anne McDonald, Commissioner Timothy J. Rhodes, Commissioner Matt Watkins, Commissioner Carolyn Wyatt, Commissioner ABSENT: Jacques Barber, Commissioner William J. Roger, Commissioner Maria Torres, Commissioner ALSO PRESENT: Thomas M. Scott, Executive Director Paula K. Draves, Director of Section 8 Gregory T. Gibson, Director of Finance Gerald Glavin, Superintendent Melinda L. Linnell, Director of Housing Management Sharron Davis-Mays, Self-Sufficiency Coordinator Benice Meeks, Assistant Director of Finance Jacqueline D. Randle, Executive Services Manager Anthony J. Shomin, Modernization Coordinator Elaine L. Stroud, Asst. Director of Housing Management
Donald Johnson, Bethany Towers Maria Kline, Juniper Gardens Alvin Sykes, Bethany Towers Charlzetta Hall, Plaza Tower ******* Chairman Biscanin called the meeting to order. Roll call was taken. Commissioner Watkins made a motion to approve the minutes of April 16, 2015. Commissioner Frey seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Watkins, Wyatt NAYS: None ABSENT: Barber, Rogers, Torres ABSTAIN: None Motion carried.
******* Executive Director’s Report:
Alvin Sykes was honored with the Community Guardian Shield Award at the Sixth Annual Community Guardian Awards ceremony on May 6, 2015.
Regular Meeting May 21, 2015 Page 2
Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority board meetings. Chairman Biscanin applauded Mr. Sykes for his work.
We have received unofficial notice of a Safety and Security grant in the amount of $250,000. We will be able to purchase new cameras for the high-rise entries and parking lots and update the phone system. Chairman Biscanin noted that Senator Moran’s office has been instrumental in helping us get this grant. Also, Senator Moran was helpful in getting Daniel Crabtree appointed by President Obama as a United States Federal Judge.
The summer lunch program will take place at Juniper Gardens and Cyrus K. Holliday. The other locations will have summer lunch programs administered by USDA staff.
HUD (U.S. Department of Housing and Urban Development) will partner with us on a Father’s Day initiative for father’s living in public housing. They are hoping to empower fathers to be more active in their children’s lives.
DHAL (Delaware Highlands Assisted Living) has 112 units occupied and will have 118 occupied by month end. They are working on a new marketing and development plan.
The agency filed an appeal on the PHAS score and had it raised to financial standard performer from sub-standard performer. Both Mr. Scott and Chairman Biscanin credited the finance staff and board for getting the score raised.
*******
Committee Reports Resident Participation Commissioner Duke noted that they successfully met on May 5, 2015. There were 14 people in attendance. She did not have formal report. Minority Participation Commissioner Garner noted that he was still getting information from the Executive Director and did not have a report. Finance Commissioner McDonald expressed that the Finance Committee met on May 18, 2015. Mr. Scott, Mr. Gibson, Mrs. Meeks and others were present. She noted that we are holding our own as of the end of March 2015. Finances are as lean as they can get. The PHA is receiving 85 percent subsidy. The next Finance Committee meeting will take place on August 10, 2015 at 4pm. Development Commissioner Watkins stated that the Development Committee met on Tuesday morning. Commissioner Wyatt, Mr. Scott and Mr. Shomin were also present. The group received the survey for the building on Third Street. They are still trying to determine who owns the retaining wall. They will be fact checking with the City before making a decision on the wall. They will be putting out bids for demo of the burn unit at Juniper Gardens. Commissioner Garner asked what was the timeline on demolishing the unit? Mr. Scott thought it would happen in about 12 months. However, Mr. Shomin indicated demolition could move quickly once HUD approves it. The City has been contacted on this. Commissioner Garner questioned if the building was a hazard and Mr. Scott noted that the building was secured and not a hazard. Commissioner Garner questioned why
Regular Meeting May 21, 2015 Page 3
the building being torn down. Mr. Scott noted that we have chosen not to rebuild because the cost would be greater than the value. The building has poor access and the area could be used as a green space. Commissioner Watkins added that an urban planner will look at Juniper Gardens. Bylaws In Commissioner Barber’s absence, Mr. Scott gave the report for the Bylaws Committee. He noted that the Bylaws Committee has been reviewing the Procurement Policy and changes to the policy were passed out last month for review and comments by the board. No comments were received from the board. However, Commissioner Barber made two additional comments which were handed out. The first change was to Section VII (B) to include a time for the Contracting Officer’s response. The second change was to Section VII (D) which was moved up to make a new paragraph (C-Bid Appeals to Chairman). The board spent a few moments reviewing the changes. Commissioner Frey expressed concern about Section VII (C) where it reads, The Contractor must submit the appeal in writing no later than 30 (unless otherwise indicated) days. Mr. Shomin noted that the Contracting Officer may extend the time. Mr. Scott noted that usually occurs when inspections are needed. Commissioner Frey suggested that the contractors have knowledge of the procedures for getting an extension. McDonald asked if they should reference the section that addresses this. Commissioner Garner expressed concern about appeals to the Chairman and what the resolution would be. He wanted to know what the process was and who reviews the process. Chairman Biscanin noted it was up to the Chairman to hold a conference and take the information. The contractor would be making the appeal to the Chairman. Commissioner Garner expressed concern that the board has no decision in the appeal process and asked why this was a practice. Mr. Scott noted that this is how the policy is written. He further explained that board member may not want to expose themselves to that liability, as contractors can take legal remedies that could go further than the appeal process. Commissioner Garner asked, if there was exposure, wouldn’t they all be liable. Chairman Biscanin noted that while he has not had to hear a contractor dispute, he has been involved in other hearings which have lasted all day and could possibly last a couple of days. He believes this process could be pragmatic for the entire board to be involved. The Chair then suggested that Commissioner Frey’s request be put in as a reference point. Commissioner McDonald asked Commissioner Garner what his concerns were with limiting the appeal process to the Chairman. Commissioner Garner noted that a valid challenge should be heard by the entire board and their input should be considered, as he believes in the democratic process. After hearing that all would be included in litigation, he was satisfied with the answer. Chairman Biscanin noted there would be an executive session prior to a hearing with a contractor. The board would serve as advisory and then the Chair would proceed with hearing. Commissioner Garner noted that while he agreed, this was not part of the document. Commissioner Rhodes added that the Chairman was elected to act on behalf of the board. Chairman Biscanin reminded the board that if he took inappropriate action, he would catch it and there are built in protections. Commissioner McDonald noted that a 3-person panel might be helpful to give an added layer to have it appear impartial. She noted that she could talk to Commissioner Barber about this later on down the road. Commissioner Garner agreed that this was a good idea. Mr. Scott noted that the reference Commissioner Frey commented on was listed under (D) Contract Claims. Chairman Biscanin asked that Resolution No. 3285, which addresses the Procurement Policy, be moved from consent to discussion.
*******
Regular Meeting May 21, 2015 Page 4
Personnel Committee Vice-Chairman Banks indicated there was no report.
******* The following committees did not provide a report: Executive, Personnel and Minority Participation.
******* Commissioner Rhodes made a motion to approve the consent agenda, Resolution Nos. 3283, 3285 and 3286. Commissioner Watkins seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Watkins, Wyatt NAYS: None ABSENT: Barber, Rogers,Torres ABSTAIN: None Motion carried.
******* New Business Consent Items Resolution No. 3283, approving the Section 8 Management Assessment Program Certification for fiscal year ending March 31, 2015. This resolution approves the Section 8 Management Assessment Program (SEMAP) Certification for fiscal year ending March 31, 2015. The certification must be submitted no later than 60 days after the end of the fiscal year or May 29, 2015 for this agency. It will be submitted electronically upon board approval. SEMAP provides a self-assessment of the Section 8 program. HUD uses the score as an administrative tool to access the strengths and weaknesses of the Section 8 program. A total of 135 points are possible in the SEMAP scoring. A self-audit puts the agency’s total score at 115 or 85 percent which places us in the standard performer category. Staff requests approval of the SEMAP Certification for fiscal year ending March 31, 2015. RESOLUTION NO. 3283—APPROVING THE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM CERTIFICATION FOR FYE MARCH 31, 2015.
******* Resolution No. 3285, authorizing the disposal of scrap metal. This resolution authorizes the disposal of 20 ranges identified by manufacturer serial numbers and PHA decal numbers. The value for these ranges will be determined by scrap metal weight. RESOLUTION NO. 3285—AUTHORITY TO DISPOSE OF SCRAP METAL.
*******
Regular Meeting May 21, 2015 Page 5
Resolution No. 3286, authority to donate 19 refrigerators and seven ranges. This resolution authorizes the donation of 19 refrigerators and seven ranges in accordance with the Housing Authority’s procedure for the disposal of personal property. The appliances are listed by manufacturer serial numbers and PHA decal numbers. The appliance will be donated to Habitat for Humanity Re-Store, a non-profit entity which provides financial support to Habitat for Humanity. Resolution No. 3286—AUTHORITY TO DISPOSE OF SCRAP METAL.
******* New Business Discussion Item Resolution No. 3284, authorizing the approval of the revised Procurement Policy, was introduced. This matter was discussed during the Bylaws committee report. A decision was made to incorporate further changes as discussed and to bring this matter back for a vote at the June board meeting. Commissioner McDonald made a motion to remove this item from consent and to bring it back for a vote in June. Commissioner Rhodes seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Watkins, Wyatt NAYS: None ABSENT: Barber, Rogers, Torres ABSTAIN: None Motion carried.
******* Mr. Scott noted the Rosedale Ridge residents were set up for relocation. There was an appeal to the Unified Government and we received notification today from HUD that the project-based abatement is complete. He explained that Project-based Section 8 was no longer being accepted at Rosedale Ridge. Mrs. Draves stated that all 106 residents will be processed by June 3, 2015 and have their vouchers in hand. They have to vacate by July 15, 2015. HUD is helping with relocation.
******* Commissioner Watkins made a motion to adjourn. Commissioner Rhodes seconded the motion and it passed unanimously.
John P. Biscanin, Chairman Thomas M. Scott, Executive Director
EXECUTIVE DIRECTOR’S REPORT June 2015
1. The following monthly reports are attached:
A. Statement of Funds
B. Delinquency Report C. Disbursements Over $1,000
D. Operating Receipts and Expenditures E. Maintenance Report
F. Occupancy Report G. Modernization Report H. Resident Initiative Report
I. Section 8 Report J. Monthly Move-ins and Move-outs
K. UPC Activity Report (not provided)
Kansas City, Kansas Housing Authority
Statement of Funds Available
For the Period Ended May 31, 2015
Maturity
Description Rate (a)
Date Amount Bank
General Fund Account 0.10% $270,798.73 Liberty
Payroll Account $47,596.53
Liberty
FSA Account 0.15% $12,553.03
Liberty
ACH Pymt Account 0.15% $1,260.51 Liberty
Rental Escow Account 0.75% $0.00 Brotherhood
Rent Depository Account (NEW) 0.75% $937,971.21 Brotherhood
Rent Depository Account 0.75% $22,689.65 Brotherhood
Rent Bank Deposit Accounts 0.75% $266,483.78 Various
Homeless Prevention Program 0.75% $5,423.34 Brotherhood
Sponsorship Program 0.75% $23,949.13 Brotherhood
Section 8 Checking 0.75% $0.00 Brotherhood
Section 8 Checking (NEW) 0.75% $339,647.84 Brotherhood
Community Hsg Inv Group $50,000.00 Liberty
CD#32075 0.65% 08/23/15 $500,000.00 Liberty
CD#316007603 0.45% 02/25/16 $500,000.00 Brotherhood
CD#316007602 0.30% 08/21/15 $500,000.00 Brotherhood
(a) Represents Rates as of June 9, 2015 provided by Banks.
Note: Amounts reflect balances from month-end statements. Reconciliation of outstanding checks will adjust account balances, accordingly.
Gregg Gibson
Director of Finance
Kansas City, Kansas Housing Authority
Delinquency in Accounts Receivable
For the Month of May 2015
Rent & Repayment
Other Charges Agreements Total
Accounts Receivable $61,785.83 ($13,283.41) $48,502.42 (Amounts Delinquent)
Total Charges to Tenants for Month $403,836.36
Delinquency Ratio 12.01%
Petitioned to Court Last Month (# of Summons Issued) 32
Praecipes Issued (# on Setout List) 12
Evictions (# Set Out) 6
Pending Evictions (# Placed on Hold) 0
______________________
Gregg Gibson
Director of Finance
Kansas City, Kansas Housing Authority Payments Over $1,000.00For The Month of May '15
*MAINTENANCE COSTS* Alexander Open Systems $1,240.00American Express $1,328.48Arch Aluminum & Glass Inc $1,390.18Blaine Window Hardware Inc $1,683.91Booney's Lawn Service $2,250.00
Booney's Lawn Service $2,250.00Booney's Lawn Service $2,250.00Booney's Lawn Service $2,250.00Carrier Enterprise LLC $1,656.61David Henderson d/b/a Economy Lawn $1,400.00
Deffenbaugh Industries Inc $1,176.00General Electric $1,603.79Home Depot Credit $1,584.93Home Depot Supply $3,144.58Home Depot Supply $4,336.40Johnson Controls Inc $1,145.17Johnson Controls Inc $1,777.85Johnson Controls Inc $2,463.63McCulley Oil Co. $6,488.64Minnesota Elevator Inc $4,160.00Oscar's Maintenance $1,350.00Oscar's Maintenance $1,985.00Oscar's Maintenance $2,260.00PCS $1,798.62Personal Touch Lawn Service $1,085.00Personal Touch Lawn Service $1,085.00Personal Touch Lawn Service $1,085.00Personal Touch Lawn Service $1,085.00Precision Plumbing & Construction $7,638.00Presto-X $1,350.00Presto-X $1,500.00Sherwin-Williams Co. $1,754.97Simmons Lawn Service $2,450.00Simmons Lawn Service $2,450.00Smallwood Locksmith $5,678.24SOS Pest Control $1,800.00SOS Pest Control $3,600.00Stanion Wholesale Electric Co. $2,635.20Strasser Hardware $2,798.07Three Sons Construction $3,695.00Three Sons Construction $5,440.00Three Sons Construction $6,500.00Universal Protection Service $2,503.20Universal Protection Service $2,503.20
UPCS Annual Inspection $4,285.75Wilmar Industries $1,153.62Zep Manufacturing Co $2,012.82
*MISCELLANEOUS COSTS*
AT&T $9,204.43Kathleen O'Brien Coode $2,500.00Kinkos Fedex $2,277.86Kutak Rock LLP $2,080.60Kutak Rock LLP $5,492.47PHADA $4,220.00Staples $2,512.17Staples $3,257.70The PI Company $3,327.50US Bank Equipment $1,364.00
Kansas City, Kansas Housing Authority Payments Over $1,000.00For The Month of May '15
*OTHER GRANT COSTS*
Coleman American Moving Serv $4,999.69Frye Construction Co., Inc $1,250.00General Electric Co $12,195.00Lumley Concrete Construction $3,600.00Mill Valley Construction $35,280.00
*PAYROLL COSTS*
BlueCross BlueShield of KC $83,231.84Colonial Life & Accident Ins $4,588.63Delta Dental $4,509.53Kansas Payment Center $1,094.35Kansas Payment Center $1,143.29
KPERS Retirement System $31,493.88 KPERS Retirement System $31,615.89
Nationwide Retirement $2,749.08Nationwide Retirement $2,749.08UMB Health Savings Acct. $3,418.18UMB Health Savings Acct. $4,328.11
*INTERBANK TRANSFERS* BBT Gen Fund to Liberty Gen Fund $300,000.00 Liberty Gen Fund to ACH Transfers $37,900.00
Liberty Gen Fund to ACH Transfers $38,700.00Liberty Gen Fund to Payroll Transfers $176,200.00
Liberty Gen Fund to Payroll Transfers $179,000.00
*UTILITIES COSTS*
Board of Public Utilities $24,209.88Board of Public Utilities $26,185.06Board of Public Utilities $32,512.46Board of Public Utilities $55,789.93Constellation New Energy $4,027.20Kansas Gas Service $2,277.06Kansas Gas Service $7,168.65Kansas Gas Service $11,423.50
$1,278,938.88
Gregg Gibson
Director of Finance
Kansas City, Kansas Housing AuthorityOperating Receipts and ExpendituresFor Period Ending May 31, 2015
CEN OFFICE % CEN OFFICE PUBLIC HSG % PUBLIC HSG SECTION 8 % SECTION 8
YR TO DATE 17% BUDGET YR TO DATE 17% BUDGET YR TO DATE 17% BUDGET
OPERATING INCOME:
Dwelling Rent $753,573.00 17% $4,324,704.00
Fraud Recovery Income $1,911.00
Interest Income $217.82 3% $7,940.00 $7,330.00
Other Income $1,060.72 2% $45,000.00 $56,613.03 18% $317,661.00 $900.00
Fee for Services - COCC $291,228.45 14% $2,025,544.00
Management Fees $293,332.72 15% $2,016,562.00 $443,094.00
Total Operating Income $585,839.71 14% $4,095,046.00 $810,186.03 16% $5,092,789.00 $1,911.00 212% $900.00
Operating Subsidy $1,435,137.00 19% $7,382,554.00
Prior Year Subsidy
Section 8 Admin Fees $121,675.00 16% $749,645.00
Total Operating Receipts $585,839.71 14% $4,095,046.00 $2,245,323.03 18% $12,475,343.00 $123,586.00 16% $750,545.00
OPERATING EXPENSES:
Administrative Salaries $168,388.65 19% $897,935.00 $150,364.90 15% $1,018,756.00 $46,860.24 15% $307,518.00
Staff/Board Training $18,630.00 $1,133.00 $1,133.00
Management Fees $238,383.22 17% $1,411,439.00 $53,059.50 16% $326,820.00
Other Admin Expenses $25,838.41 16% $157,545.00 $30,393.70 16% $193,990.00 $6,114.84 18% $34,672.00
Tenant Service Salaries $1,884.91 8% $23,920.00
Resident Assoc Expenses $353.00 1% $24,370.00
Other T/S Expenses $143.52 1% $16,269.00
Utilities $3,980.69 13% $30,753.00 $241,821.82 10% $2,428,562.00
Maintenance Salaries $194,034.45 12% $1,602,190.00 $217,636.05 15% $1,431,054.00
Expendable Equipment $549.99 1% $48,038.00 $96,070.00 $1,400.00
Other Maint Materials $71,011.59 15% $474,207.00 $7,145.74 7% $95,329.00 $1,000.00
Fee for Services - COCC $291,228.45 14% $2,025,544.00
Other Maint Contracts $3,306.18 3% $118,407.00 $154,219.56 20% $779,082.00 $88.96 4% $2,400.00
Security Salaries
Other Security Expense $240.00 16% $1,499.00 $13,500.00 8% $159,509.00
Insurance $17,613.10 16% $112,829.00 $66,530.40 17% $394,272.00 $1,771.94 10% $18,189.00
Terminal Leave Payments
Employee Benefit Contributions $139,661.85 16% $855,317.00 $121,918.70 15% $828,831.00 $15,586.13 15% $103,035.00
Collection Losses ($4,656.23) -5% $95,230.00
Interest Expense $116,387.50 17% $698,325.00
Other General Expense $1,169.34 27% $4,300.00 ($482.64) -8% $6,241.00 $1,653.10 9% $17,680.00
Total Routine Expenses $625,794.25 14% $4,321,650.00 $1,646,772.60 14% $11,727,926.00 $125,134.71 15% $813,847.00
Extraordinary Maintenance
Depreciation Expense
Proceeds from Sale of Equip
Casualty Losses - Net ($36,162.69)
Total Operating Expenses $625,794.25 14% $4,321,650.00 $1,610,609.91 14% $11,727,926.00 $125,134.71 15% $813,847.00
Prior Year Adjustments
Total Operating Expenditures $625,794.25 14% $4,321,650.00 $1,610,609.91 14% $11,727,926.00 $125,134.71 15% $813,847.00
Gain/(Loss) from Operations ($39,954.54) ($226,604.00) $634,713.12 $747,417.00 ($1,548.71) ($63,302.00)
Gregg GibsonDirector of Finance
KANSAS CITY, KANSAS HOUSING AUTHORITY
MAINTENANCE REPORT
FOR THE MONTH OF MAY 2015
Vacant Unit Service Work Orders Residents No
Date Work Orders Work Orders Closed Contacted Favorable Unfavorable Response
05/01/15 54 17 71 7 7 0 10
05/04/15 34 8 42 4 4 0 4
05/05/15 54 14 68 5 5 0 9
05/06/15 53 16 69 7 7 0 9
05/07/15 38 8 46 5 5 0 3
05/08/15 51 9 60 5 5 0 4
05/11/15 26 9 35 5 5 0 4
05/12/15 67 8 75 3 3 0 5
05/13/15 94 9 103 4 4 0 5
05/14/15 44 7 51 3 3 0 4
05/15/15 40 5 45 2 2 0 3
05/18/15 25 10 35 5 5 0 5
05/19/15 36 12 48 5 5 0 7
05/20/15 50 10 60 3 3 0 7
05/21/15 44 5 49 3 3 0 2
05/22/15 40 10 50 4 4 0 6
05/25/15 0 0 0 0
05/26/15 29 12 41 5 5 0 7
05/27/15 27 14 41 7 7 0 7
05/28/15 32 11 43 5 5 0 6
05/29/15 39 10 49 5 5 0 5
06/01/15 53 10 63 10 10 0 0
. 0 0 0 0
TOTAL 930 214 1,144 102 102 0 112
(a) (c) (d) (b)
These percentages are based on work orders completed in occupied units only and does not include work
orders for vacant unit preparation.
(a) Residents Contacted 48% of the service work orders completed
(b) No Response 52% of the service work orders completed
(c) Favorable Response 100% of the residents contacted
(d) Unfavorable 0% of the residents contacted
* Unfavorable responses result in a second work order being generated to resolve problem, followed up by a call
from the Clerk Dispatcher.
66 71 137
CUSTOMER SERVICE & SATISFACTION SURVEY - MAY 2015
Family Elderly Total
0 26 26
4 0 4
9
62 45 107
20 34 54
Units Readied in MAY 13 33 46
Total Vacancy
Units in Mod
Fire Units
Rentable Units
Move-Ins
Move-Outs
Units Available
29 41 70
5 4
Occupancy Report
TOTAL OCCUPIED VACANT % OCCUPIED % OCCUPIED
PROJECT UNITS UNITS UNITS CURRENT PRIOR
K1-1
JUNIPER GARDENS 265 236 29 89% 91%
K1-2
ST. MARGARETS PARK 100 94 6 94% 92%
K1-3
CYRUS K. HOLIDAY 60 56 4 93% 93%
K1-4
WYANDOTTE TOWERS 302 291 11 96% 98%
K1-5
BELROSE MANOR 90 85 5 94% 99%
K1-6 Elderly
DOUGLAS HEIGHTS 101 99 2 98% 98%
K1-6 Family
DOUGLAS HEIGHTS 99 94 5 95% 95%
K1-7
SCATTERED SITES 24 22 2 92% 96%
K1-9
SCATTERED SITES 30 30 - 100% 93%
K1-10
SCATTERED SITES 42 40 2 95% 95%
K1-11
GRANDVIEW PARK 39 35 4 90% 95%
K1-12
CHALET MANOR 66 63 3 95% 94%
K1-13
WELBORN VILLA 80 75 5 94% 99%
K1-14
BETHANY PARK TOWERS 153 149 4 97% 99%
K1-15
SCATTERED SITES 20 18 2 90% 90%
K1-17
GLANVILLE TOWERS 108 103 5 95% 98%
K1-18
ROSEDALE TOWERS 122 114 8 93% 96%
K1-20*
WESTGATE TOWERS 163 130 33 80% 79%
K1-21
SCATTERED SITES 8 5 3 63% 88%
K1-22
WESTGATE VILLA 20 20 - 100% 95%
K1-23
SCATTERED SITES 38 38 - 100% 97%
K1-24
PLAZA TOWERS 115 113 2 98% 99%
K1-25
SCATTERED SITES 12 11 1 92% 83%
Sub-Total before Adjustments 2,057 1,921 136 93% 95%
Less: # of Deprogrammed Units 21 21
Less: # of Units Under Modernization 15 45
Total Units Available for Occupancy 2,021 1,921 70 95% 96%
June 15, 2015
1
MODERNIZATION AND DEVELOPMENT REPORT
MAY 2015
CAPITAL FUND PROGRAM 2011
The funding amount for this program is $2,827,316. The public hearing and final budget
were presented to the residents on December 9, 2010. The Capital Fund Program 2011
was approved at the December 16, 2010 Board meeting. Approval of the CFP 2011 plan
by HUD was received. The ACC amendment was received from HUD and executed by
the Housing Authority. Architect and Engineering Request for Proposal were received
on February 29, 2012. Architectural/Engineering firms have been selected to complete
work under this program.
The following projects are complete: K1-22 Westgate Villa Roof Replacement, Repair,
Painting and Gutter Replacement, K1-4 Wyandotte Tower, K1-17 Glanville Tower, K1-
20 Westgate Tower Building Surge Suppression, and K1-3 Cyrus K. Holiday, K1-5
Belrose Manor, K1-12 Chalet Manor Community Center HVAC Improvements, High-
rise and Main Office Development Signs, K1-17 Glanville Tower Exterior Repair and
Sealing, K1-4 Wyandotte Tower Parking Lot Expansion, K1-20 Westgate Tower Interior
Repair (Phase I Floors 10, 11, & 12), K1-13 Welborn Villa Exterior Repair & Painting.
All funds in the 2011 Capital Fund Program have been obligated and expended. This
program is being prepared for close out.
CAPITAL FUND PROGRAM 2012
The funding amount for this program is $2,555,880.00. The public hearing and final
budget were presented to the residents on December 7, 2011. The Capital Fund Program
2012 was approved at the December 15, 2011 Board Meeting. Approval of the 2012
Capital Fund Program Plan by HUD was received. The ACC Amendment was received
from HUD and executed by the Housing Authority. Architect and Engineering firms
have been selected to complete work under this program.
The following projects are completed: K1-4 Wyandotte Tower Domestic Water Booster
Pump Systems, K1-18 Rosedale Tower Exterior Repair and Painting, High Rise Elevator
Cab Improvements, K1-1 Juniper Gardens, K1-2 St. Margaret’s Park and K1-6 Douglas
Heights Community Centers HVAC Improvements, K1-10 Scattered Site Exterior
Repair, Painting and Gutter Replacement.
K1-20 WESTGATE TOWER INTERIOR MODERNIZATION (PHASE 2,
FLOORS 7, 8, AND 9)
Bids closed February 14, 2014. The Board authorized the contract at the February 20,
2014 meeting. Pre-construction meeting was held on March 12, 2014. Notice to Proceed
was issued September 4, 2014. Work is competed on the 8th
& 9th
floors. Residents have
been moved to the 8th
floor. 7th
floor continues under construction. Mechanical, electrical,
and plumbing rough in work is complete. Drywall work and painting is in progress.
VCT installation in progress. Tub & shower enclosures installation is 50% complete.
CAPITAL FUND PROGRAM 2013
The funding amount for this program is $2,404,182.00. The public hearing and final
budget were presented to the residents on December 5, 2012. The Capital Fund Program
2013 was approved at the December 20, 2012 Board Meeting. Approval of the 2013
Capital Fund Program Plan by HUD was received. The ACC Amendment was received
from HUD and executed by the Housing Authority and submitted to HUD. Architect and
engineering firms have been selected to complete work under this program.
The following projects are completed: K1-7 Scattered Sites Exterior Repair, Painting, and
Gutter Replacement (3 Buildings), K1-21 Scattered Sites HVAC Replacement, K1-14
2
Bethany Park Tower Retaining Wall Replacement, K1-6HR Douglas Heights High Rise,
K1-24 Bethany Park Tower, K1-18 Rosedale Tower, K1-24 Plaza Tower Surge
Suppression, K1-14 Bethany Park Tower Domestic Water Pump Booster.
K1-9 SCATTERED SITES PARKING LOT IMPROVEMENTS
Bids were solicited from companies that have specific experience in the area of
concrete/asphalt installation for a parking lot. Three bids were received however one
bidder did not submit the required documents and was considered unresponsive. Bids
ranged from $34,438 to $38,000. The lowest bid received was from McConnell &
Associates in the amount of $34,438. Since the bid was below $50,000 Board approval
was not needed. The contract was awarded to McConnell & Associates. Pre-
construction meeting was held on February 26, 2014. Notice to Proceed was issued
May 9, 2014. All work is complete. Final paperwork is pending.
K1-23 SCATTERED SITES EXTERIOR REPAIR, PAINTING & LIGHTING
Bids closed on September 9, 2014. The Board authorized the contract at the September
19, 2014 meeting. Pre-construction meeting was held on October 22, 2014. Notice to
Proceed was issued April 13, 2015. Painting and exterior repair is in progress. Ten
duplexes are sided and painted. Wood rot repair in progress.
CAPITAL FUND PROGRAM 2014
The funding amount for this program is $2,735,146.00. The public hearing and final
budget were presented to the residents on December 4, 2013. The Capital Fund Program
2014 was approved at the December 19, 2013 Board Meeting. Approval of the 2014
Capital Fund Program Plan by HUD was received. The ACC Amendment was received
from HUD and executed by the Housing Authority and submitted to HUD. Request For
Proposals from A/E firms were received on April 19th
. Staff is evaluating the proposals
received.
The following project is complete: K1-4 Wyandotte Tower Carpet Replacement.
CAPITAL FUND PROGRAM 2015
The funding amount for this program is $2,783,028.00. The public hearing and final
budget were presented to the residents on December 3, 2014. The Capital Fund Program
2014 was approved at the December 18, 2014 Board Meeting. Approval of the 2015
Capital Fund Program Plan by HUD was received. The ACC Amendment was received
from HUD and executed by the Housing Authority and submitted to HUD. Request For
Proposals from A/E firms were received on April 19th
. Staff is evaluating the proposals
received.
RESIDENT INITATIVE REPORT
JUNE 2015
SUBMITTED BY
SHARRON DAVIS-MAYS
SELF-SUFFICIENCY COORDINATOR
The Self Sufficiency Program received three applications for the scholarships; one
application was not complete and will not move forward through the process. The other
two applicants are graduates from J. C. Harmon High School. One young person held a
4.0 GPA through out their entire high school years and the other young person held a
3.96 GPA through out their high school years. We will be in contact with the judges to
determine the winner of the $1,000 scholarship.
On June 17, 2015 our agency will participate in the United States Department of
Housing and Urban Development annual Father’s Day Program. The event will be held
at the Juniper Garden’s Community Center. Our agency has partnered with Gateway
Town Homes and Oakwood Garden Apartments as they are participants in the Father’s
Day Program as well.
The vendors for this event are Job Corps, UG Court Trustee Child Support, Workforce
Partnership, President Obama’s My Brother’s Keeper, Department of Children and
Families, Stem Village, K-State Extension and Family Conservancy.
The Section 3 Graduation will take place on June 24th from 3 pm until 5pm at the
Juniper Garden’s Community Center. There are 23 graduates that have completed the
program. The event is in collaboration with the Heartland Black Chamber of
Commerce.
The Public Housing Resident Council met on June 2, 2015 with 22 residents in
attendance. As we move forward with the elections we will continue to provide training
for the resident council leaders.
Section 8 Monthly Units and HAP Payments
Month Year Units HAP
January 2014 1365 741,292
February 2014 1361 739,195
March 2014 1359 722,458
April 2014 1350 727,708
May 2014 1357 713,330
June 2014 1361 714,972
July 2014 1370 724,213
August 2014 1366 719,546
September 2014 1371 700,924
October 2014 1385 721,478
November 2014 1385 705,916
December 2014 1380 691,037
January 2015 1377 681,315
February 2015 1364 672,291
March 2015 1359 670,315
April 2015 1355 672,090
May 2015 1366 687,573
June 2015 1382 717,840
Kansas City, Kansas Housing Authority
Move-Ins and Move-Outs - Sept. 2012 Through May. 2015
Copy of Board Meeting Chart
Month Move-Ins Move-Outs
Sept.-12 32 31
Oct.-12 33 20
Nov.-12 29 41
Dec.- 12 19 18
Jan.-13 36 41
Feb. - 13 25 30
Mar-13 26 19
Apr-13 33 22
May-13 30 28
Jun-13 17 29
Jul-13 21 28
Aug-13 32 22
Sept.-13 58 44
Oct.-13 45 49
Nov. 13 20 27
Dec.- 13 35 36
Jan. 14 33 27
Feb-14 23 34
Mar.-14 42 31
Apr. - 14 58 43
May-14 30 27
Jun-14 17 28
Jul-14 22 34
Aug-14 32 45
Sept. -14 34 36
Oct.-14 27 44
Nov.-14 15 31
Dec.-14 36 31
Jan. - 15 24 19
Feb. - 15 28 27
Mar.15 37 28
Apr. - 15 29 46
May-15 33 47
0
10
20
30
40
50
60
70
32 33 29 19 36 25 26 33 30 17 21 32 58 45 20 35 33 23 42 58 30 17 22 32 34 27 15 36 24 28 37 29 33
Sept.-12Oct.-12Nov.-12Dec.- 12Jan.-13Feb. - 13Mar-13Apr-13May-13Jun-13Jul-13Aug-13Sept.-13Oct.-13Nov. 13Dec.- 13Jan. 14Feb-14Mar.-14Apr. - 14May-14Jun-14Jul-14Aug-14Sept. -14Oct.-14Nov.-14Dec.-14Jan. - 15Feb. - 15Mar.15Apr. - 15May-15
Chart Title
Move-Ins
Move-Outs
RESOLUTION NO. 3287
AUTHORITY TO DONATE 12 REFRIGERATORS
BE IT RESOLVED by the Board of Commissioners of the
Housing Authority of Kansas City, Kansas that in accordance
with the Housing Authority’s procedure on disposal of personal
property, approval is hereby given to donate 12 refrigerators on the
attached list by manufactures serial numbers and PHA decal numbers
to the Habitat for Humanity Re-Store, a non-profit entity providing
financial support to Habitat for Humanity.
M E M O R A N D U M
TO: Board of Commissioners
FROM: Jerry Glavin, Superintendent
SUBJECT: Disposal of Scrap Material
Resolution No. 3287
DATE: June 18, 2015
Due to their age, condition and unavailability of repair parts, the
following refrigerators and ranges are no longer suitable for use in
Public Housing. They do however still work and could function for an
undetermined length of time, for this reason staff is requesting the
Board approval to donate the appliances in “as is” condition to the
Habitat for Humanity Re-store.
REFRIGERATORS
PHA # SERIAL #
303018 HV750139
303147 LZ795367
303423 RA772572
303447 AA731913
304757 HD756941
303426 RA772585
303324 G780698
303104 GV805654
303158 TZ734043
305741 MT749709
303094 HZ788236
300513 BA30105907
RESOLUTION NO. 3288
AUTHORITY TO DISPOSE OF SCRAP METAL
BE IT RESOLVED by the Board of Commissioners of the
Housing Authority of Kansas City, Kansas that in accordance with the
Housing Authority’s procedure on disposal of personal property,
approval is hereby given for the disposal of (15) RANGES and (4)
REFRIGERATORS identified on the attached list by Manufacturer Serial
Numbers and PHA Decal Numbers. The amount to be received for
such disposal will be determined by scrap metal weight.
M E M O R A N D U M
TO: Board of Commissioners
FROM: Jerry Glavin, Superintendent
SUBJECT: Disposal of Scrap Material
Resolution No. 3288
DATE: June 25, 2015
The following appliances are inoperative and should be sold for scrap
metal in accordance with the Housing Authority’s procedure for the disposal
of personal property. The amount to be received for such disposal will be
determined by scrap metal weight.
REFRIGERATORS
PHA # SERIAL #
303194 ZZ743458
303054 MV768543
FT423046 FT423046
1551 ZV380438
RANGES
PHA # SERIAL #
1648 AZ124911H
AZ124881H AZ124881H
1574 AZ124990H
1438 AZ124900H
301538 GF23000882
AZ125057H AZ125057H
198683 FD1988683Q
300870 FD198413Q
16146 FD198339Q
302890 GM176045P
300434 GZ174130
13704 FD198675Q
16035 FD196463
301853 301853
300343 AH117622P
RESOLUTION NO. 3289
AUTHORIZE CONTRACT WITH FRYE CONSTRUCTION COMPANY, INC.
FOR PHASE 3 INTERIOR MODERNIZATION OF FLOORS 4, 5, AND 6 AT K1-57
ELDERLY WEST (WESTGATE TOWER)
WHEREAS, interior modernization of Floors 4, 5, and 6 are needed at Westgate Tower; and WHEREAS, bids for the interior modernization of Floors 4, 5, and 6 at Westgate Tower were solicited and received on May 27, 2015; and WHEREAS, one bid was received from the following company: Frye Construction Company, Inc. Kansas City, Missouri WHEREAS, the bid was opened and tabulated by the architect and the Kansas City Kansas Housing Authority staff; and WHEREAS, since only one bid was received, HUD and Housing Authority procurement policy require that a cost analysis be performed on the bid. Staff and the architect compared this bid to the cost of the two previous phases and determined that the bid submitted by Frye Construction, Inc. is fair and reasonable; and WHEREAS, Staff and the architect are recommending acceptance of the bid submitted by Frye Construction Company, Inc. in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of $1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of Kansas City, Kansas that the bid by Frye Construction Company, Inc. in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of $1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower is hereby accepted. BE IT FURTHER RESOLVED, that the Housing Authority of Kansas City, Kansas is authorized to enter into a contract with Frye Construction Company, Inc., in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of $1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower.
M E M O R A N D U M
TO: Board of Commissioners FROM: Anthony J. Shomin Modernization Coordinator DATE: June 18, 2015 SUBJECT: K1-57 Elderly West (Westgate Tower) Interior Modernization Phase III Resolution No. 3289 On the 27th day of May 2015, bids closed on the Interior Modernization at Westgate Tower, Phase III, for Floors 4, 5, & 6. The work consists of demolition, new wall configuration, plumbing updates (new faucets, sinks, stops, garbage disposals, tubs and shower enclosures), Electrical updates (plugs, switches, lighting and new electrical panel) new kitchen cabinets, new entrance and interior door replacement, new floor coverings, ceiling and wall repair and painting, new hardware, and extension of fire sprinklers into dwelling units. Bids were advertised in the following publications: The Kansas City Star on May 3, 2015 The Call the week of May 7, 2015 Dos Mundos the week of May 7, 2015 The Invitation to Bid was posted on the Housing Authority’s web site and mailed to two contractor reporting services and two-minority contractor reporting services. The invitation to bid was also posted on the Housing Authority’s web site. Also, the invitation to bid was sent directly to 176 - General Contractors and 97 - Section 3 Contractors. Sixteen (16) contractors picked up plans for this project. One contractor bid on this project: Frye Construction Company. Kansas City, Missouri The low bidder is to be determined by the total sum of the base bid plus 7 aggregate prices - (1) Provide price to replace 10 new HVAC fans; (2) Provide price for 10 additional electrical receptacles; (3) Re-weld 10 broken concrete panel structural clips; (4) Annual Material Hoist maintenance & rental fees;(5a) Replace 10 feet of 4” cast iron waste or vent piping; (5b) Replace 10 feet of 3” cast iron waste or vent pipe; (5c) Replace 10 feet of 2” cast iron waste or vent pipe, and plus two alternates (1) Material Hoist start up/installation cost; and (2) Material hoist disassembly cost). The aggregate prices will be used to determine unit prices if this additional work is needed. Frye Construction Company, Inc. is the only bidder with a base bid of $1,377,000 plus aggregates prices totaling $52,700, plus alternates totaling $18,140 for a total bid of $1,447,840. (see attached bid tab sheet). The architect’s estimate for this work is $1,039,370. There is $605,832 in the 2013 Capital Fund Program for this project. The balance of the contract will be obligated and expended from the 2014 Capital Fund Program budget for Westgate Tower Interior Modernization. Frye Construction Company, Inc. has been in business for 56 years. The Housing Authority has previous experience with this contractor with satisfactory results. The architect and staff have checked references with positive comments received. Frye Construction Company, Inc.is not a minority, women owned or Certified Section 3 business. Frye Construction Company, Inc. and its principals do not appear on the List of Parties Excluded from Federal Procurement or Nonprocurement Programs. The principals are: Eugene Frye President Since only one bid was received, HUD and the Housing Authority procurement policy require that a cost analysis be performed of the bid. Staff and the architect compared the bid received to the cost of the previous two phases. The contract prices of the previous two phases are: Phase 1 for $1,416,513 and Phase 2 for $1,404,462 and considering increases in material costs and labor, that the bid submitted by Frye Construction for Phase 3 is fair and reasonable. Staff and the architect are recommending acceptance of the bid submitted by Frye Construction Company, Inc. in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of
$1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower. Attached is a resolution that will authorize the acceptance of the bid and authorize a contract with Frye Construction Company, Inc. for Phase 3 Interior Modernization of Floors 4, 5, and 6, at Westgate Tower in the amount of $1,435,790, plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3” and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents. Staff recommends approval of this resolution. AJS/as Attachment
Bid TabulationKansas City Kansas Housing AuthorityK1-20 Westgate TowerPhase III Interior Modernization27 May 20152:00 p.m.
$39 $40 $73 $4,200 $30 $27 $21
$390 $400 $730 $50,400 $300 $270 $210$8,390 $9,750
Unit Price #4- Material Hoist Monthy Cost
Unit Price #5a - 4" Cast Iron
Unit Price #2 - Additional
receptacles in dwelling units
Unit Price #5c - 2" Cast Iron
Unit Price #1 - Fans in HVAC
FCU
Total (Base Bid + Unit Prices & Alternates)
$1,447,840
Unit Price #5b - 3" Cast Iron
Alternate #1 - Hoist Start-Up &
Assembly
Alternate #2 - Hoist
Disassembly
Total Aggregate Price
$52,700
Add
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orm
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X X XFrye Construction
Con
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Unit Price #3 - Weld broken
structural ClipBidder
Bid
Sec
urity
(Bon
d)
X $1,377,000
Base Bid
Resolution No. 3290
Authorizing the Approval of the Revised Procurement Policy
WHEREAS, the Procurement Policy of the Housing Authority of the City of Kansas City,
Kansas was due for a revision; and
WHEREAS, revisions were necessary to ensure compliance with current contract
language and HUD procurement polices; and
WHEREAS, the Board of Commissioners directed the Bylaws Committee and staff to
review and make revisions to the existing policy; and
WHEREAS, the Board of Commissioners were given an opportunity to review the
changes and offer recommendations.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the City of Kansas City, Kansas that the revised Procurement
Policy is hereby accepted.
RESOLUTION NO. 3291
ADOPTING 57th ANNUAL REPORT
BE IT RESOLVED by the Board of Commissioners of the Housing Authority of
Kansas City, Kansas that the 57th Annual Report of the Kansas City,
Kansas Housing Authority for the fiscal year ended March 31, 2015,
submitted by the Executive Director, Thomas M. Scott, is hereby approved.
BE IT FURTHER RESOLVED that the 57th Annual Report be presented to the
Unified Government of Kansas City, Kansas/Wyandotte County, as
required by State law.
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RESOLUTION NO. 3292
RESOLUTION APPROVING CONTINUANCE OF FUNDING PLANIN SUPPORT OF SECTION 8 HOUSING VOUCHER PROGRAM
USING DE-FEDERALIZED CENTRAL OFFICE COSTCENTER RESERVES FOR THE HOUSING AUTHORITY
OF THE CITY OF KANSAS CITY, KANSAS
WHEREAS, the Section 8 program has operated at a loss for the last few years (Section 8operating reserve year-end balances have decreased from $269,759 in 2007 to $165,645 in 2008to $47 in 2009 to deficits of ($126,981) in 2010, ($168,419) in 2011, ($123,840) in 2012,($103,534) in 2013, $11,431 positive reserve in 2014, and now ($34,235) in 2015), where theadministrative expenses of operating the program have exceeded the amount ofadministrative fees earned from and provided by HUD based on the number of vouchersleased; and
WHEREAS, according to CFR Sections 982.151 & 982.152, housing assistance payment(HAP) funding can only be used to support the payment of HAP expenses. The HousingChoice Voucher Program is a federal program in which the Kansas City, Kansas HousingAuthority (KCKHA) receives an established administrative fee from HUD for theadministration of the program. Since the fee cannot be adjusted (other than to be adjustedby HUD based on prorated congressional budget authority limitations) and increased, theKCKHA is limited to the amount of administrative expenses that can be incurred withoutexceeding the fee earned. Also, for the calendar year ended December 31, 2014, HUDfunded administrative fees at a 79.00% proration level based on limited congressionalbudget authority. Consequently, it has been continually important that the KCKHA monitorthe actual administrative expenses incurred and the amount of administrative fees earned;and
WHEREAS, after staff discussions with the KCKHA Board Finance Committee, the KCKHABoard of Commissioners had previously approved (per Resolution #3088 dated02/17/2011, Resolution #3124 dated 10/20/2011, Resolution #3227 dated 09/19/2013, andResolution #3254 dated May 14, 2014) the use of Central Office Cost Center (COCC)reserves to cover the March 31, 2010 through March 31, 2014 deficits, as well as continueto cover Section 8 HCV operating reserve losses for subsequent fiscal years; and
WHEREAS, the KCKHA has sufficient Central Office Cost Center (COCC) reserves to coverthe existing operating loss at March 31, 2015;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the HousingAuthority of Kansas City, Kansas, that the COCC transfer $34,235.00 from its operatingreserves to cover the Section 8 operating loss at March 31, 2015.
BE IT FURTHER RESOLVED that KCKHA staff closely monitor the Section 8 activity and makeadditional formal board requests, if necessary, for transfers to cover operating losses forthe March 31, 2016 fiscal year.
33